Action Item
Call to order
at 10:06
Review
Agenda
Review
previous
minutes
Committee
Notes
Notes
By Leah
By whom
By when
Myrene
Ongoing
Leah
ASAP
Emily
by meeting
Facebook page added to agenda as item g, and e-mail to Emily as item h.
Motion to accept agenda with changes by Leah and seconded by Myrene. Motion carried.
Motion to accept minutes by Gerry and seconded by Lisa. Motion carried.
Business Arising:
 at the time the amounts were set, rather than cost per session- Myrene will reimburse
family for the difference, as per previous minutes
 Minister has never responded to letter sent by Leah that was based on concerns from
our joint meeting- that where we have already done a Hay Report and know our
waitlist, we didn't feel the need for a full review.
a. Treasurer- EINS Budget 2014/15, Financial Statement
 there is no sustainable, core funding for EINS
 Parent Ed fund carried some funds over from last year- families should be encouraged
to access funds.
 Working with a tight budget this year- so that EINS may be sustainable
 We realize that last year involved more face-to-face meetings because of meetings
with the Minister
 Myrene will keep board up to date with each meeting re: where we stand financially
 If government is wanting us to come to meetings, we will be requesting travel
reimbursement, and as a board, being cognizant of who we send and why to each
meeting
o Leah will email Nathalie Blanchett re: reimbursing costs for PEYP travel
o Frequency of Meetings: Emily will add $$ to skype account and Leah will call
in. Emily will initiate Skype meetings
o Government Meetings: Chair will go + 1 other, depending on location and/or
fit
 Look to AGM to be printed way ahead to see about in-kind services.... and discuss;
o catering costs
o space costs
o printing costs

New
Business
Motion to approve budget by Gerry, seconded my Jackie; Motion carried. Motion to
approve financial statement by Emily, seconded by Leah. Motion carried.
 Myrene will check in to RBC re: no fee banking
 Jenny Tyler to be removed as signer, 2014-15 signers will be; Myrene Keating-Owen,
Leah Doiron, Jyllian Cress, and Emily Martinello
b. Advocacy, research and development
 Leah attended AGM in Port Hawkesbury in June
 Leah will attend fundraiser in October
 Discussion tabled for EI awareness month in February
 EI Review went well in June, between 10-12 people there
c. Web development
 Emily will re-write introduction and send to board for changes/approval
 Minutes can be posted online; will do after each meeting
 Parent Education form will be available online
 Advocacy letters will be posted online
d. PR / Fundraising
 It would be nice to add a parent to the board
e. Membership- EINS Membership
 Should last for a calendar year
 Myrene will continue membership to March 31, 2015
 Myrene will figure out which programs are and are not members to contact and
remind that their membership is up for renewal and cannot access parent education
funds
 Will re-do membership form to be electronic plus paper copy rather than brochure
g. Chair’s Report
 PEYP is meeting on Wednesday- first meeting of the year
 Department of Education and Early Learning and Care has determined that there
needs to be conversations in the fall between EINS and the department-- Leah will
invite Nick to board meeting in November to discuss possible topics.
 Will include "upcoming topic requests" on evaluation for ECIANS/EINS conferences
a. ECIANS Conference
 Collaboration;
o Membership drive
Myrene
ASAP
Emily
Emily
Emily
Emily
ASAP
ASAP
ASAP
ASAP
Myrene
ASAP
Leah
October
o
o
o
Social events
Logo presence
Financials: department is covering speaker costs, programs are covering fees
(which cover food and location) and their own travel/accommodations. other
costs: printing materials (programs are covering), music, swag bags, s'mores
kits
 Will give 1 pen per swag bag
 Will give 10 bags and 10 keychains for the balloon draw
 Jackie, Lisa and Kate will be there with their program and are
committed to helping with membership table
 Myrene motioned to donate $100 to the conference out of the PR
fund, plus 10 bags, 10 keychains and all the pens. Seconded by Gerry.
Motion carried
 Lisa will speak about EINS as part of introductions
 There will need a float for membership table
 Will meet together after the conference to discuss how the conference
went and next steps. Evaluation form will ask about what people want
more PD opportunities of.
b. Parent Ed Form Update
 new form shared with board, Jackie will add to bottom, "revised September 15, 2014"
 Jackie will send to Emily to put on website, Myrene to send to all programs
c. Board Member Update
 contact information updated
d. EINS Mailbox
 $130 fee
 Myrene will check into fees for Canada Post vs. UPS, and will follow up
e. Meeting times
f. Shauna Ratchford and Larry Ferrell visited– Shauna has reached out to programs to meet and
discuss with programs and individuals.
g. Facebook page
 Will create PAGE status
 Jackie will create material to share with board
 Leah can email programs to let them know re: new Facebook page
h. E-mail to Emily
Lisa
ASAP
Jackie, Emily
& Myrene
ASAP
Myrene
ASAP
Jackie
Leah
ASAP
ASAP
Emily
ASAP
 CV was sent to Emily with resume- Emily will email back directing her to programs
ECIANS
Will meet together for an hour in the morning of November 24 at 10:00
Collaboration Would like to have AGMs "together"- do business parts in the morning (30-45 minutes each),
and the training piece in the afternoon.
When review is completed we should have a JOINT response in a timely manner.
Jackie will send EINS logo to Patty and Meaghan to be included on swag bags, hand sanitizers,
folders. Bags will be put together at 4:00 on the Wednesday before. Results from evaluation
("future training needs"-- share with attendees that this information will be used for future
training opportunities), joint phone meeting on November 7th at 9:30 to follow up .
Jackie
ASAP
We would also like to come up with a joint response to information that will be released in the
review. Leah and Patty will develop response, send to boards with two day turn-around,
response will be CC'ed Nathalie, Nick, and possibly regional specialists.
Adjournment Motioned by Myrene at 2:19
Next meetings: November 24th in person from 10:00-2:00; Skype on January 12th from 10:00-12:00, Skype February 9 from at 10:00-12:00; Face
to Face March from 10:00-12:00; In person March 9th from 10:00-2:00; May 11th in person 10:00-2:00; AGM June 5th
Present: Leah Doiron Emily Martinello, Gerry Kysela, Jackie Allen, Lisa Smith, Jyllian Cress, Kate Jacobs, Myrene Keating-Owen, Patty Monaghan