CONFIDENTIAL POSITION SPECIFICATION
Position
Executive Assistant
Company
Korn/Ferry Leadership and Talent Consulting
Location
Minneapolis, MN
Reporting Relationship Administrative Office Manager
Date
June 2011
COMPANY BACKGROUND/CULTURE
Since our founding in 1969, Korn/Ferry International has been the executive recruitment
industry’s leader and innovator, and today has evolved to be the world’s premier and most
trusted provider of end-to-end talent strategy solutions.
Korn/Ferry Leadership and Talent Consulting is a key differentiator for the firm, with a
strategic portfolio of capabilities including:
• Strategic and organizational alignment
• Talent and performance management
• Enterprise learning and leadership development
• Leadership and assessment tools
Our Leadership and Talent Consulting professionals work in partnership with clients around
the world to find the perfect fit between their business strategy, and their people strategy, to
ensure long-term success. We help clients to identify and measure required competencies;
assess, select, develop, coach, motivate and retain top leaders; and scale key talent management
processes to ensure ongoing organizational success.
At Korn/Ferry, we have one mission: to build the leadership and talent capital organizations
need to grow and prosper.
Based in Los Angeles, with 2000 professionals serving clients from nearly 80 offices in 40
countries, the firm works to help clients recruit, develop, retain, and sustain the best leadership
and talent to manage their organizations ─ a responsibility we take seriously, and work every
day to meet with integrity and results.
Visit www.kornferry.com for more information on Korn/Ferry International, and www.lominger.com for
our leadership and assessment tools and products.
Copyright 1992-2008. Korn/Ferry International and Lominger International. All Rights Reserved. POSITION SUMMARY
This position reports to Administrative Office Manager with dotted line relationship to
Consultants responsible for selling and delivering global leadership development programs.
Supports other senior executives from Leadership and Talent Consulting’s Minneapolis office,
as well as senior search partners for Korn/Ferry’s Minneapolis office.
This position will specifically:
• Maintain daily schedule for the Consultants which includes internal meetings,
conference calls involving multiple time zones, setting video conferences and client
meetings.
• Coordinate travel schedules, both domestic and international. Prepare a detailed
itinerary prior to departure.
• Prepare and submit bi-monthly accurate expense reports and reconcile Diners Club
statements. Prepare and save bi-monthly timesheets in SAP for Consultants, showing
utilization time allocated to each engagement.
• Update business development database on the firm’s proprietary database, Searcher
Express. Prepare reports for review.
• Serve as a central point of contact for administrative inquiries.
• Use utmost discretion when working with confidential information.
• Support other Korn/Ferry colleagues when possible, providing timely answers to
requests.
• Draft power points and other business documents.
• Assist with other duties such as file maintenance, photocopying, scanning, mailings,
trouble shooting, and meeting planning.
• Handle calls for the consultants and other senior executives in the office. Work with
other support staff to ensure phone coverage during lunch breaks and other periods of
absence.
PERFORMANCE OBJECTIVES
BUSINESS RESULTS
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Meet or exceed deadlines for internal customers.
Maintain a high level of awareness and attentiveness when scheduling.
Encourage and demonstrate clear, timely communication to support goals and
objectives.
Adhere to all company policies and procedures.
LEADERSHIP AND IMPACT
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Exhibit the highest-quality leadership in all interactions with LTC and K/F community.
Create visible impact through effective organization and execution of internal and
external coordination.
Exhibit creativity, resourcefulness, drive and commitment in identifying solutions to
problems and supporting business needs.
EXECUTIVE ASSISTANT, MINNEAPOLIS
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QUALITY OF WORK
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Deliver consistent, high quality work in all deliverables and work products.
Provide high levels of responsiveness to our external and internal customers.
Exhibit high levels of collaboration and support across the organization and other units.
TEAM CONTRIBUTION
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Support other groups or units to help them achieve their plans.
REQUIREMENTS
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED FOR THE ROLE:
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Must be able to work with little supervision, be detail-oriented, flexible in terms of
hours and responsibilities, and able to organize multiple priorities and work deadlines.
Demonstrated track record of sound judgment and professional maturity.
High level of professionalism and ability to work with senior level executives.
Knowledge of Microsoft Windows XP and Microsoft Office XP, is preferred; at the
least, proficiency in Microsoft Windows and Microsoft Office is required. High
proficiency with Microsoft PowerPoint is required.
Strong written and verbal communication.
High degree of political and interpersonal savvy across varying levels of internal
management, staff, clients, and associates.
Ability to multi-task and set priorities.
Bachelor’s degree required.
5 years relevant work experience as an administrative assistant in a business
environment, ideally in a service firm.
KORN/FERRY LEADERSHIP & TALENT CONSULTING CONTACTS
Lynn Valadez
Director Human Resources
5051 Hwy 7, Suite 100
Minneapolis, MN 55416
Direct: 952-345-3689
Email: [email protected]
Erin Olson
Talent Acquisition Manager
3050 IDS Center, 80 South 8th Street
Minneapolis, MN 55402
Direct: 612-746-5179
Email: [email protected]
EXECUTIVE ASSISTANT, MINNEAPOLIS
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