Tuesday May 10, 2016
Dear State Sporting Associations,
The Prime Minister’s Olympic Dinner is being held on June 18, 2016 at the Melbourne
Convention Centre. The dinner is the major fundraiser for the Rio 2016 Australian Olympic
Team.
Peter Jones from Peter Jones Special Events is the Event Producer and as part of the event
proceedings we require to source 100 (volunteer) athletes over 15 years of age (due to working
with children laws) to participate in the formalities, event details follow below.
We will have more than 1,300 corporate guests and Olympians at the dinner. I would really
appreciate you advising if any of your athletes are interested in assisting. We welcome 10-20
athletes per sport but additional athletes are welcome.
In acknowledgement for their support we will present each athlete with a signed card from
Olympians in attendance.
Event:
Date:
Venue:
Athletes Required:
Time:
Dress:
Prime Minister’s 9th Olympic Dinner
Saturday June 18, 2016
Melbourne Convention and Exhibition Centre
100
Arrival – 4:30pm
Performance – 6:00pm – 7:30pm
A white Olympic t-shirt will be provided on the day. You will
need to wear your own black pants/skirt and black shoes.
N.B. Beverages and sandwiches will be provided.
Part 1 – Requirements:
To form a guard of honour for the guests to walk through holding the flags of the countries
participating in the Olympic Games.
Part 2 – Requirements:
To hold the same flags on the main stage for the arrival of the official party and during the
National Anthem.
RSVP:
Email [email protected] by Friday May 27 with;
1. First name and surname of your athletes.
2. T-shirt size (S-XL).
Submit permission form overleaf for photography and
pick-up/drop-off by Wednesday June 8, 2016.
Prime Minister’s 9th Olympic Dinner
Saturday June 18, 2016
Melbourne Convention and Exhibition Centre
Time:
Dress:
Arrival – 4:30pm / Performance – 6:00pm – 7:30pm
A white Olympic t-shirt will be provided on the day. You will need to wear your own black pants/skirt
and black shoes. N.B. Beverages will be provided though we suggest athletes to bring a snack.
The preferred drop-off/pick-up point is
adjacent to the Hilton Melbourne South Wharf
at 1 Convention Centre Place.
South Wharf Retail Car Park (outdoor) entry off
Normanby Road (P1) at a flat rate of $10 after
6pm.
Melbourne Exhibition Centre (undercover) entry
and exit off Normanby Road (P2) at a flat rate of
$20.
Athlete’s Frist Name:
Athlete’s Surname:
Athlete’s Dietary Requirements:
Athlete’s Email Address:
Athlete’s Age:
Parent/Guardian Name:
Parent/Guardian Mobile Number:
Parent/Guardian Email Address:
PERMISSION TO DEPART MCEC -to be completed by a parent/guardian
For security purposes we require parents/guardians to collect students from MCEC at the conclusion of the program at 7.30pm.
I, ________________________ give permission for _________________________ to leave the PMOD at MCEC on June 18 at 7.30pm.
(Parent/Guardian)
(Athlete’s Name)
Parent/Guardian Signature:
Date:
PERMISSION FOR PHOTOGRAPHY-to be completed by a parent/guardian
During the PMOD, photographs of the athletes may be taken throughout the evening. These photos may be used for promotion of the
dinner by the Victorian Olympic Council, Peter Jones Special Events and by Media. For this to occur, the permission of a parent or
guardian is required.
I, _______________________ give permission for the photo of _____________________ to be taken and
(Parent/Guardian)
(Athlete’s Name)
reproduced for promotional purposes in event and media publications, not limited to televised, print and online.
Parent/Guardian Signature:
Date:
Please email this form before 5pm on Wednesday June 8 to [email protected].
For further event queries please call the Victorian Olympic Council on 9427 0700.