Midyear (Progress Report)
Chief Executive Assistant to the President
OFFICER NAME: Ismail Haznedar
OFFICE HELD: Chief Executive Assistant to the President
New York, July 23rd 2013
Introduction
During the year as a Chief Executive Assistant to the President (CEATTP) worked in paralel based on expectation
listed in Term of Reference as well as assignments and guidence as requested by the President. Main
responsibilities where related with assisting JCI President supervising all Presidential Appointees.
During the period I have participated to January Board Meeting (JBM), Site Inspection for GPS, Meetings with
UN Foundation and UN Global Compact, Midyear Executive Committee Meeting, Area Conferences in Europe
and Asia and the Pacific, JCI Global Partnership Summit in New York.
Please find below a detailed Midyear Progress Report including Term of Reference for CEATTP, Objectives,
Strategies and Actions for the Year, Reporting for Appointees, Plan for next months of the Year and
Recommendations for the Future.
Term of Reference
The Chief Executive Assistant, appointed by the President, is required to act on JCI's behalf under the guidance
and approval of the JCI President or the JCI Secretary General, and to adhere to the following guidelines:
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Adhere to JCI policies and operational principles, and enter no agreement or pledge, nor make any formal
statements without prior approval of the Secretary General.
Seek ways to promote and contribute to the implementation of the JCI Plan of Action, Presidential Plan of
Action and Theme during the course of the year.
Supervise all Presidential Appointees on behalf of the JCI President and correspond directly with
appointees to check on work progress when necessary.
Follow up on reporting schedules of all appointed assistants.
Correspond with the JCI Headquarters regarding important or relevant matters that affect the President.
Perform any assignments as requested by the President.
Attend the JCI World Congress.
Upload to the JCI Web site periodic reports, addressed to the President, on the developments in his/her
assigned responsibilities, within the following deadlines:
a. Plan of Action/Schedule of implementation: December 15
b. Midyear (Progress Report): May 31
c. World Congress (Final Report): September 30
Copy the JCI Secretary General and other appropriate JCI officers all correspondence addressed to the JCI
President, national organizations and other organizations
NOTE: There is no formal budget for the position of Chief Executive Assistant. Funding may be requested, but it
will be granted only if funds are available and the JCI Executive Committee approves it.
1.
Objectives, Expected Results, Strategies and Actions
Description of the objective
Adhere to JCI policies and
operational principles, and enter no
agreement or pledge, nor make any
formal statements without prior
approval of the Secretary General.
Expected Results
Strategy / Action
Deadline
Seek ways to promote and
contribute to the implementation
of the JCI Plan of Action,
Presidential Plan of Action and
Theme during the course of the
year.
Increased knowledge among appointees
and members about JCI POA and how,
both NOM & LOM plans, can be adapted
based in JCI POA. 100% implementation of
all plan of action for the year.
Inform all appointees about POA with a
Appointee Training and with a letter to be
send from JCI HQ including their Term of
References.
Maximum interaction within appointees
and members whenever & whereever
possible to create a positive impact.
Make a brainstorming with appointees
during Appointee Training and during the
year with ideas/actions.
Communicate and coordinate Impact
Month with support of UN Affiars
Commissioners.
Support appointees with information as
well as trainings to increase their
knowledge as well as performance.
Permanent follow up and communication
during the year.
Follow up on POA and mainly Training
transition period, best practice sharing
between Growth and Development as well
as UN Affairs Commisisoner issues.
Maintain good report with all appointees &
assist them whenever required.
Proper delegation to Executive Assistants
for gathering reports on time.
Friendly reminder 2 weeks before the
deadlines.
Initial communication via Skype Meetings
to give to appointees guidelines about
their duties.
Will have good attention to all matters
concerned with JCI President.
Prepare a NOM visit check list to increace
communication.
Proper coordination for effective delivery
of all task.
Ensure full secretariat set up to and
support perform task assigned by the
president.
All NOM Presidents and Chief Delegates be
able to spend meaningful and efficient
time with World President.
Set administrative days and time during
visit for President to have enough time to
work for preperations.
Coordinate and attend to Skype meetings
for EXCOM and Appointees.
Work on program of JCI President for
World Congress and fulfill an efficient
schedule with support of Executive
Assistants.
31-01-13
Supervise all Presidential
Appointees on behalf of the JCI
President and correspond directly
with appointees to check on work
progress when necessary.
Follow up on reporting schedules of
all appointed assistants.
Follow-up on POA's and feedback to all
appointees. All Appointees with full
commitment in their assigments and 100%
visibility of the appointees's work.
All Appointees reporting to JCI on time.
Regular updation of JCI website with
periodic reports & assigned
responsibilities.
Correspond with the JCI
Headquarters regarding important
or relevant matters that affect the
President.
All matters relevant to the president will
be communicated immediately.
Perform any assignments as
requested by the President.
Efficient management through proper
delegation of duties in all area. Time
bounded execution of all task assigned.
Report to and liaise with the World
President on a regular basis during the
whole year. Organize and coordinate
personal meetings between the president
and each of the National Presidents and/or
Appointees present at every Conferences
including World Congress.
Attend the JCI World Congress in
Rio, Brasil.
Efficient and very well prepared World
Congress.
31-12-13
31-12-13
30-09-13
31-12-13
31-12-13
31-12-13
31-12-13
15-10-13
15-10-13
31-01-13
31-12-13
31-01-13
31-12-13
31-12-13
30-06-13
31-12-13
31-12-13
09-11-13
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Description of the objective
Upload to the JCI Web site periodic
reports, addressed to the President,
on the developments in his/her
assigned responsibilities, within the
deadlines.
Expected Results
Timely reports for JBM, MYE and Congress.
Strategy / Action
Deadline
Copy the JCI Secretary General and
other appropriate JCI officers all
correspondence addressed to the
JCI President, national organizations
and other organizations.
Proper and efficient communication.
Travel on behalf of JCI to JBM, MYE,
JCI Area Conferences as well as the
JCI World Congress to fulfil the
above plan of action.
Be available to the JCI World
President to give whatever
assistance may be required at any
time throughout the year.
Participate to Strategic Planning
Process as a Team Member.
Participation in Area Conferences, Excom
meetings and World Congress.
Planning of travels based in guidelines of
the World President.
31-12-13
Coordinate and control visits to have
efficient NOM visits.
Build a strong communication between HQ
and Personal Assistants.
31-12-13
Reporting
Please find a list of 2013 JCI Appointees who have submitted their Midyear Progress Report as follows:
Name and Surname
Position
JCI NOM
John di Rico
Assistant: Europe
France
Victor Marawu
Growth and Development Commissioner for Africa and the Middle East
Zimbabwe
Keita Endo
Growth and Development Commissioner for Asia and the Pacific
Japan
Lizby Casas-Forero
Growth and Development Commissioner for The Americas
Colombia
Jukka Vainionpaa
Growth and Development Commissioner for Europe
Finland
Kenneth Kabingue
Training Commissioner for Asia and the Pacific
Philippines
Iris Oro
Training Commissioner for The Americas
Panama
Keita Endo
UN Affairs Commission - Chairperson
Japan
Andres Retali
UN Affairs Commissioner for The Americas (South America)
Argentina
Sevinc Atay
UN Affairs Commissioner for Europe (UN-MDG)
Turkey
Robbert van Waart
UN Affairs Commissioner for Europe (JCI Nothing But Nets)
Netherlands
Gabriel Colle
Special Assistant for Sponsorship for The Americas
Brazil
Gozde Berber Ozbalaban
Marketing and Communication Commitee - Chairperson
Turkey
Based on individual report of appointees and teamwork, here are the actions for the period and plans for next
months:
Appointees
Assistants
Growth and
Development
Actions for the Period
a. Participated to Area Conferences
b. Active in communication with National Presidents
c. Coordinated meetings
d. Assisted the JCI President during the Area
Conference
e. Exchanged know how and experience between
Executive Assistants
f. Supported President with information before
presidential visits to NOMs
a. Worked for Growth and Development of new NOMs
and existing NOMs
b. New Teams elected during Area Conferences
Plans for Next Months
a. To support appointees in the area
b. To support and follow up NOM visits of president
c. Involve in preperations for World Congress
a. Introduce new team to each other
b. Prepare a JCI Development Commission Meeting and
JCI Growth and Development Forum for World
Congress
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Training
a. Worked for transition period of the JCI Training
b. Facilitated Training Forums in Area Conferences
UN Affairs
a. Prepared JCI Global Partnership Summit
b. Promoted Impact Months
c. Training in Area Conferences, Forum in Area
Conferences and showcase for UN MDGs
d. Promoted fund raising for Nothing But Nets
Sponsorship
a. Concentrated for internal fund increased for JCI
Foundation
Marketing and
Communication
a. New team started working in April
b. Prepared a one minute video for Individual Social
Responsibility (ISR)
c. Worked for promotion of SPC Recommendations
a. Work for increasing awareness regarding new
training system and create solution for challenges.
b. For World Congress, prepare Trainings, Training
Forum and Training for Appointees
a. Concentrate and promote UN Global Compact
b. Promote third Impact Month in September
a. Concentrate on Sales and Senatorship
b. Promote JCI Foundation
c. Communicate with NOMs regarding External
Sponsorship
a. Support to build up team sprit
b. Continue to work increasing Social Media
effectiveness
Recommendations for the Future
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Create A Updated Term of Reference: We should update the Organization Chart of JCI including
Appointees and also update Term of Reference to be relevant with current situation.
Support Appointees with necesarry information and communication
a. Continue training in World Congress for Appointees
b. Create a short briefing regarding JCI Officers Page and Reporting
c. Support with past information and reports
Create a required budget or free registratuon opportunity for appointees to fulfill POA targets
In brief, I would strongly recommend to give more responsibility to appointees, a committed volunteer team
ready to support more and more JCI POA.
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