KRONOS WORKFORCE TIMEKEEPER
Early and Late In Punches for the 8:00 am 60 minute lunch schedule*
If you clock in 14 or less minutes before your scheduled time in, the time will round up to
your scheduled time in. This punch will only be changed if you are pre-approved for an
early in for comp or overtime.
If you clock in up to 7 minutes and 30 seconds after your scheduled time in, the clock will
round you back to your scheduled start time. Anything later, you will then have a late in
punch and it will round your time in up to the next quarter hour.
Early and Late Out Punches
You can begin clocking out up to 7 minutes and 30 seconds before the end of your shift
and up to 7 minutes and 30 seconds after the end of the shift and the clock will put you out
at your regular time.
If you clock out before 7 minutes and 30 seconds before your shift ends, you will have an
early out punch.
For every change made to your timecard, an entry must be made on the KRONOS REQUEST
and RECONCILLATION FORM in the appropriate area of the form. If a change is not noted, it
will not be made and may result in you being docked for time.
Extra hours, Overtime, and Comp Time
All overtime must be pre-approved. What does this mean?
Example: If you are coming in early on Tuesday, you need to complete the Extra Hours
Pre-Authorization Form, have it signed by your supervisor the day before you come in
early. If you are working past your scheduled time out, you must have the form signed by
your supervisor before the end of the day you are working late. Whenever possible, you
should have overtime pre- approved in advance of the day you plan to earn it.
The Extra Hours Pre-Authorization Form must be completed, signed and submitted to the
Kronos Timekeeper before any Extra Hours or Overtime will be paid. The Extra Hours
Pre-Authorization Form will serve a dual purpose by replacing the old Overtime Permit
form.
Logging Comp Time
All comp time must be logged on the Kronos Request and Reconciliation Form (formerly
called the Absence From Duty Form) and kept in the comp book by the campus payroll
secretary. This is the official comp time book. In the future, your supervisor will track the
comp time accruals and usage in Kronos and this should match your manual comp time
sheet. At a later date we will audit the manual comp time book with the Kronos comp time
accruals report for accuracy and then eliminate then the manual comp time sheets.
*All part time and other 8 hour non scheduled employees will split the quarter hour at 7
minutes and 30 seconds for rounding purposes.
*Starting with Summer Hours you will need to clock in and out for the 30 minute lunch
break.
*During Summer Hours, hours worked over 36 and less than 40 will be accrued at comp
straight time (1 for 1 hour) and must be pre-approved.
*If you leave the campus for personal business (i.e. Drs. Appointment for yourself or
family, taking car for service, etc.) you must clock out and then back in upon your return
during that day.
*You DO NOT need to clock in or out for your 15 minute breaks.
*Any hours worked but not recorded by clocking in/out must be clearly recorded on the
Kronos Reconciliation Form. (i.e. drove straight to Region IV for an all day meeting and
did not stop by the campus first or on your way home).
*Any issues must be directed to your department supervisor for resolution.
*The Kronos Request and Reconciliation Form and the Extra Hours Pre-Authorization
Form may be retrieved from the Employee Portal und the forms section.