CHSC Exec Meeting
Wednesday, Oct. 7, 2009
Start Time: 5:03
End Time: 6:05
I. Upcoming Events
a. Town Hall Meeting, Wed., 10/28, location: TBD
 Tiffany is going to email about the location for the town hall meeting
 Scheduled for week 5
 Social chairs: Leah, Margo, Erika, Alex
 Social chairs decide if they want to advertise for the town hall meeting using a
commercial, powerpoint, etc (Rez suggested doing an office parody)
b. Halloween Dance, 10/30
 Decided on the 30th for the Halloween dance
 Alex and Leah spoke to Hina, HA of 1070 about having the dance in AV 1070.
 Hina has decorations that she will bring to decorate the hall.
 Some decorations are still supposedly in the old halls. Will contact AV to see if
we can get into the hall to get those decorations
 Social Chairs: Alex, Leah
c. Coffee Hour
 Rez said coffee hour went well. 87 people signed in. 2 Freshmen signed up to
help already.
 For this week: Juice/ bagels: Nellie, Donuts: Alex, Set-up: Rez, Break-down:
Margo, Allison.
 Hoping the incentive program will encourage more people to get involved and
volunteer to help out.
 Jeff mentioned that last week, we ran out of juice so we don’t necessarily need
to buy the name brand, just get what is most cost effective.
d. Penny Drive
 Projector and big screen up for grabs
 Goal: to gather as many pennies as you can, sabotage other halls by putting
silver coins and dollar bills in their jars in the honors office.
 Prizes determined according to :
o Highest number of total number of pennies-minus sabotage
(normalized).
o Most money: sabotage+ pennies (normalized).
 Pennies per resident gets to choose first.
 Total funds including sabotage gets second choice.
 Dates from last year: Nov. 3 through the 21st
 Last year raised several hundred dollars from the penny drive
 Set date for this year: beginning of week 4 to end of week 6. (Oct. 19- Nov. 7)
 Erika and Nellie will be in charge of the logistics. Need to be looking for jars
for the AV houses (large storage containers, etc)
II. Announcements
a. Incentive Program
 Last year had a problem with normalizing for the commuters and off campus
students.
 Jeff suggested possibly an in-n-out party or taco party rather than a pizza party.
 Possibly split according to Mesa and Middle (instead of Shire and Loma).
 Normalize according to the people who participate rather than the whole house.
If they participate at one event or meeting, then they are considered apart of the
group.
 Point Values:
o CHSC events: 2 pts.
o General meetings: 3 pts
o Fundraising (wayzgoose, TV tapings, ATS), volunteering (coffee
hour, battle of the brains, etc): 4 pts
o SOP/ hosting other events: 5 pts.
 Agreed to look into other fundraising options since Staff Pro now requires
background checks and Shocktoberfest did not make big profits
 Leah proposed having a “point stipend” for members of exec. Jeff will look
into what will be a reasonable point stipend.
 Groups for incentive program:
o AV
o Mesa
o Middle
o On-campus but not honors housing (CV, VDC, Norte)
o Commuters
 Continue giving out lottery tickets at each general meeting
 If we type up rules for incentive program this week, we can start advertising the
program next week.
b. Jeff
i. Program Digest
 Google calendar, talked about it at CHP leaders meeting
 Lists all events that are being planned (CHSC, HA’s, RA’s, NAR, etc)
so we avoid scheduling events on the same day as other big events
ii. Evals
 Make sure you’re turning in evaluations for the programs
 Jeff recommended we do them right after the event so we don’t forget
towards the end of the quarter
iii. Web based system
 Setting up a web based system for honors that will archive our evals,
meeting minutes, etc.
c. Snacks?/Agendas?
 Snacks for fall quarter: no snacks for exec meetings, but snacks for general
meetings
 Agendas: continue to print agendas for exec meetings
d. Suggestions/other announcements?
 Shocktoberfest: Oct. 16, did not make a very big profit from it in the past years
because no one really visited the booth.
o Don’t know if it’s worth it because you have to pay for a spot, etc
o Agreed to not do a booth at Shocktoberfest this year.
 Disneyland: give a day, get a day.
o Volunteer and get a pass to go to Disneyland
o We will choose a day and event to volunteer at together, get the
pass for Disneyland, and go to Disneyland together!
 CHOC walk: Sunday, October 18
o We will possibly fundraise with a baking booth on ring road to
help raise the $50 needed for each person.
o Could make it a community service event and go help out at the
walk at 5:30am.
 [email protected] (listserv if you want to send an email to the entire
council)
 [email protected] (listserv for all the CHP leaders)
 Update website: name, year, major/ minor, other clubs/groups/ activities,
random facts, hobbies, etc. Send your profile to Michael.
o Tiffany will email everyone with the info that is needed to update
the profiles.
 Next week’s general meeting is at Loma. Email Max to remind him.
 Jeff reminded us that we can write up a blurb for the CHP News before Monday
morning if we want make an announcement.
 Michael reminded us that we can email him about certain events that are
coming up and he can put it on the website.
 Mentioned the idea of broomballing, football, twilight bowling for events for
the upcoming quarters.