75.5
Board meeting 75
75.5
Accounts by October 2016 and approval of budget 2017
Enclosure: item to the NOVA Board no 74.5
Background
The table below contains an overview of accounts 2015, accounts by the middle of October 2016, the
approved budget for 2016 and a draft budget for 2017. Proposals for new member fee percentages and
fees for 2017 are presented in tables two and three.
Table 1: Draft budget 2017 (numbers in 1000 EUR)
BALANCE (equity)
31.12.2014
31.12.2015
351
330
Accounts
2015
INCOME
Total member fees
External funding SNS
External funding NKJ
INCOME total
COSTS
Activities
PhD courses internal funding
PhD courses external funding
Other projects
NOVA-guarantee and N+ support
NSB
Strategy seminar
Activities total
Secretariat
Salaries
Travels
Other
Project: application platform and
website (incl. salaries in 2015)
Administration, external funding
NKJ
Secretariat total
COSTS total
RESULT
BALANCE (equity)
Estimated costs after 25 Oct. 2016
31.12.2015 31.12.2016
330
250
Revised budget
Accounts by 2016 by 8 Jun.
Budget
25 Oct. 2016 2016
2017
161
0
21
182
170
3
0
173
166
10
280
10
176
290
86
10
25
8
3
6
139
114
17
11
0
2
4
148
233
27
50
25
7
10
352
383
10
60
15
7
10
485
30
2
0
26
0
1
35,5
5
15
35,5
5
15
30
0
15
63
201
-20
330
28
176
-3
328
71
423
-247
84
-78
56
541
-250
0
75.5
Board meeting 75
Table 2: Member fee percentage 2017
Member
fee
percentage
2014-15
AU-ST
11,6 %
HU-AF
13,8 %
HU-V
4,5 %
UEF-F
3,7 %
LBHI
0,7 %
KU-SCIENCE
14,3 %
KU-HEALTH
7,2 %
NMBU
18,2 %
SLU
26,0 %
100,0 %
TOTAL
Member
fee
Percent of
percentage member fee
2016
2016
12,20 %
11,41 %
14,10 %
15,07 %
5,64 %
6,03 %
3,04 %
3,25 %
0,53 %
0,57 %
14,42 %
15,41 %
6,44 %
0,00 %
19,23 %
20,56 %
25,18 %
26,92 %
99,99 %
100,00 %
Approved
member fee
percentage
2017
(§74.5.4,
with KUSCIENCE)
12,18 %
14,96 %
5,94 %
3,25 %
0,56 %
15,58 %
N.A.
20,61 %
26,93 %
100,00 %
Av.
percentage
of degrees
2009-14
(with KUSCIENCE)
11,22 %
10,25 %
3,45 %
2,26 %
0,24 %
21,59 %
N.A.
23,69 %
27,31 %
100,00 %
Av.
percentage
of PhD
students in
NOVA PhD
courses
2010-14
(wiht KUSCIENCE)
13,14 %
19,66 %
8,43 %
4,24 %
0,88 %
9,56 %
N.A.
17,53 %
26,56 %
100,00 %
Av.
percentage
New
of PhD
Av.
students in
proposed
member fee percentage NOVA PhD
percentage of degrees courses
2009-14
2010-14
2017
(without KU- (without KU- (wihtout KUSCIENCE)
SCIENCE)
SCIENCE)
14,45 %
14,36 %
14,55 %
17,41 %
13,07 %
21,74 %
6,80 %
4,41 %
9,19 %
3,82 %
2,88 %
4,75 %
0,64 %
0,30 %
0,98 %
N.A.
N.A.
N.A.
N.A.
N.A.
N.A.
24,77 %
30,16 %
19,38 %
32,11 %
34,83 %
29,40 %
100,00 %
100,00 %
100,00 %
Table two presents a proposal for recalculated member fee percentages for 2017, taking into account KUSCIENCE’s withdrawal from NOVA from 1 January 2017. KU-SCIENCE will not be charged any member fee
for 2017. The member fee percentage for 2017 is calculated as 50% of average percentage of degrees
produced in 2009-2014 plus 50% of average percentage of PhD students in NOVA PhD courses 2010-2014.
Notes:
KU-HEALTH: The institution withdrew from NOVA from 1 January 2016. No member fee was collected from it in 2016. The
remaining member institutions have paid the originally calculated member fee for 2016, cf. resolution 72.5.3.
KU-SCIENCE and KU-HEALTH: The numbers are estimates based on statistics for LIFE for 2009-2011 for calculation of average
degrees and for 2010-2012 for calculation of average percentage of PhD students in NOVA PhD courses. As suggested by the two
institutions, LIFE’s figures are divided between them with 2/3 for KU-SCIENCE and 1/3 for KU-HEALTH. Separate statistics for the
two institutions are used after these periods.
AU-ST: For the calculation of the average percentage of degrees, the figures for 2009-2010 are estimates. The figures used for
2011-2014 are the actual numbers of degrees.
Table 3: Member fee per institution 2017
75.5
Board meeting 75
Estimated
member fee Proposed
Member
Member
2017 (8 June member fee
fee 2015
fee 2016
2016, 100%) 2017 (100%)
(50%)
(50%)
AU-ST
20590
20253
40429
40510
HU-AF
24495
25028
49663
48791
HU-V
7987,5
10011
19723
19057
UEF-F
6567,5
5396
10787
10694
LBHI
1242,5
941
1855
1796
KU-SCIENCE
25442
25596
51717
N.A.
KU-HEALTH
12721
N.A.
N.A.
N.A.
NMBU
32305
34133
68413
69424
SLU
46150
44695
89414
90012
TOTAL
177500
166051
332000
280283
Presentation
Accounts 2015
The difference in exchange rates is the reason why the figures in the accounts for 2015 differ from the ones
presented to the Board at board meetings 73 and 74. Thus, there is an increase in the balance as of 31
December 2015 from EUR 313 000 to EUR 330 000.
Accounts by the end of October 2016
All members had paid the first half of the member fee for 2016 by the end of October 2016. The Board has
decided not to collect the second half of the member fee for 2016, cf. resolution 74.5.2.
The 2016 activity level is low. The amount used is mainly for courses and projects. Six of 15 courses running
in 2016 have reporting deadline to NOVA after 25 October 2016.
Budget 2017
Table 1 presents a draft budget for 2017 for the Board’s approval.
Full member fee for 2017 is calculated. KU-SCIENCE will not pay any member fee as it is withdrawing from
NOVA from 1 January 2017. Thus, the total member fee is reduced by approximately EUR 52 000. The
external funding is budgeted to be around EUR 10 000, according to the agreement with SNS on part
financing of forestry related PhD courses.
As notified in item 74.5, the draft budget is not calculated to meet NOVA’s goal of offering 25-30 NOVA PhD
courses a year. The main reasons for this are the cost level of courses and the Board’s decision to collect
only 50% member fee for 2016.
The amount allocated PhD courses includes funding of PhD courses organised in 2016, but only receiving
payment from NOVA in 2017. This amounts to around EUR 67 000. If the Board approves the applications in
the open call 2016 according to the proposals from the secretariat, NOVA will have allocated approximately
EUR 286 000 for 14 PhD courses scheduled for 2017. If NOVA should receive many applications in the first
75.5
Board meeting 75
round of the open call 2017, the Board must decide whether it will increase the amount allocated PhD
courses in a revised budget in June 2017. Such a decision would probably require increased funding of
NOVA’s activities, either internally or externally.
Compared to the draft budget presented to the Board at board meeting 74, there are two minor
adjustments in the final draft budget. Firstly, the budget item other projects is proposed increased by EUR
10 000 to EUR 60 000 to increase the flexibility for financing of Master’s courses and other projects. The
reason being that one of the purposes behind this funding scheme is the possibility to apply for funding of
projects that come up through the year, and which do not need long planning. There are already a few
applications for this kind of project for 2017. In addition, the only project of this kind running in 2016 will
probably not receive its final payment until 2017.
Secondly, the NOVA guarantee and Nordplus support is proposed reduced by EUR 10 000 to EUR 15 000. In
the central Nordplus coordinator’s opinion, this is a more realistic estimate.
The draft budget includes a 50% secretariat position. The project “application platform and website” is not
allocated any funding as it will end by the end of 2016.
Member fee
The Board approved the member fee percentages for 2017 at board meeting 74, item 5.4. However, as KUSCIENCE will cease to be a NOVA member from 1 January 2017, the secretariat proposes that the 2017
member fee percentage for the remaining institutions is recalculated to take into account the actual
member constellation from 1 January 2017. According to resolutions 66.9.A and 71.4.4, these are the
principals and the statistics for the member fee to be used in 2017:
66.9.A: Principals of member fee calculations: The member fee percentages will be based for the next 4year strategic period (2014-2017) on both the average percentage of degrees produced (emphasis
95% on PhD degrees and 5% on master degrees) and average percentage of PhD students in the
NOVA PhD courses. Both these indicators will have a weight of 50% of the total member fee
percentage.
71.4.4: The principals for the member fee calculation for 2016 and 2017 will be the ones stated in resolution
66.9.A.
Statistics for the member fee calculations: For 2016 and 2017, the member fee percentage will be
based on average percentage of degrees produced in 2009-2014 (as described in table two above)
and average percentage of students on NOVA PhD courses in 2010-2014 (as described in table two
above).
Table two above presents the new proposed member fee percentages for 2017. In table three, there is an
overview of the proposed member fees for 2017.
75.5
Board meeting 75
The Chair’s opinion
The draft budget for 2017 is calculated with full member fee. The budget is balanced due to transfer of
funding from 2016. If the Board approves the applications in this round of the open call 2016 as proposed
by the secretariat, full member fee for 2017 is required as long as NOVA does not increase its external
funding. Due to the cost level of NOVA courses, if the Board wishes to obtain a high activity level in line
with its ambitions, increased internal or external funding will probably be necessary.
Proposed resolution:
1. The Board notes the information regarding the result and balance by 25 October 2016.
2. The Board approves the budget for 2017.
3. The member fee percentages for 2017 will be recalculated due to KU-SCIENCE’s withdrawal from
NOVA from 1 January 2017. The member fee percentages for 2017 will be as listed in the column
“new proposed member fee percentage 2017 (without KU-SCIENCE)” in table two.
4. The member fee for 2017 will be as presented in the column “proposed member fee 2017” in table
three.