MS Word Level 2
Presenter: R. Schmid
rschmid
July 21, 2010
Lesson 1: Text and Paragraph Editing
A.
B.
C.
D.
E.
F.
G.
H.
Applying Subscript and Superscript text formatting
Inserting Special Characters and Symbols
AutoCorrect options, understanding AutoFormat as you type
Text Orientation formation options
Word Art
Inserting Next page and Continuous Section breaks
Format Painter
Sorting without using a table
Lesson 2: Styles and Templates
A. Applying Styles
B. Modifying Styles
C. Using Templates
Lesson 3: Page Layout and Design
A. Inserting Columns
B. Column Formatting
C. Inserting a watermark
Lesson 4: Tables
A. Creating a table
B. Merging and splitting cells within a table
Lesson 5: Graphics
A.
B.
C.
D.
Inserting Shapes
Modifying image
Grouping or ungrouping shapes
Inserting a Text Box
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Subscript and Superscript text formatting
The commands for subscript and superscript are available on the Home tab, within the Font Group.
1.
Select text to be formatted, click on the Subscript button
A. Example: H2O
2.
Select text to be formatted, click on the Superscript button
A. Example: E=MC2
.
.
Special Characters and Symbols
The commands to add characters and symbols are available on the Insert tab, within the Symbols Group.
1.
Click on the down arrow from the symbol button
it displays a list on common symbols.
2.
Click on More Symbols, from the Symbol dialog box, additional symbols and options are displayed.
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AutoCorrect Options
1.
The AutoCorrect feature can correct misspelled words and some symbols. This doesn’t happen until the
spacebar or enter key is pressed. Most of the time you don’t notice that it has corrected misspelled text,
because you don’t receive a prompt, it is done automatically.
A. Click on the Microsoft button and select Word Options.
B. Click on Proofing and click on AutoCorrect Options button. This will display the AutoCorrect dialog
box.
C. Many options such as the ability to correct words, automatically capitalize the first letter within a
sentence, and correct the effect of accidentally pressing the Caps Lock key.
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2.
Automatic formatting as you type text into your document is a feature of “AutoFormat As You Type”.
A. Click on the Microsoft button and select Word Options.
B. Click on Proofing and click on AutoCorrect Options button. This will display the AutoCorrect dialog
box.
C. Click on the AutoFormat As You Type tab to see the AutoCorrect dialog box.
Text Orientation
The Text Direction formatting options are available from the Layout Tab, within the Alignment Group. Text orientation
options are available within tables.
1.
Select text within table to be formatted, click on the Layout tab and click on the Text Direction
button
.
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WordArt
A gallery of text styles that can be added to 2007 Office documents are available from the Insert tab, within the Text
Group. WordArt text is treated as graphic object within the document.
1.
To add WordArt click on the Insert tab, click on the WordArt button
. A gallery is displayed.
A. To select, simply click on a WordArt option. Within Edit WordArt Text dialog box, enter text and click
Ok to display the design you selected.
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B. With the WordArt object selected, from the Format tab, within the WordArt Styles Group, click on
the different options to change the format.
Inserting Section Breaks
A section break controls the formatting of the text that precedes it. Section breaks are nonprinting; they don’t show up
in the Print Layout View. The Section Breaks commands are available from the Page Layout tab, within the Page Setup
Group.
1.
2.
3.
To insert a section break, click the Page Layout tab, click on the Breaks button
.
A. Click on the type of section break that you want to use.
Section breaks examples:
A. Next Page- this command inserts a section break and a new section starts on the next page.
B. Continuous- this command inserts a section break and begins a new section on the same page. A
good use for this type of break is formatting a different number of columns on a page.
C. Odd and Even Page- this command inserts a section break on the next odd or even numbered page.
View/Delete a section break by clicking on the View tab and click on the Draft button
or from the
Home tab, within the Paragraph group click on the Show/Hide button
.
A. Select the break and press the delete key on the keyboard. When you delete a break, you also delete
the formatting of the text before the break.
Format Painter
Format Painter copies character or paragraph formatting from one place to another within a document. From the Home
tab, within the Clipboard Group is the Format Painter command.
1.
To copy paragraph or character formatting, click within the text including the paragraph marker. Click on
the Format Painter button
selected text.
2.
and then drag across the text that you want to look like the originally
Double click the Format Painter button, it becomes a toggle and you can paint the new formatting to
several paragraphs. Either click on the Format Painter button or press Esc when you’re finished.
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Quick Sorts
To sort a simple list easily each item in the sort is its own paragraph, without using a table word can only sort one item
per line.
2.
Select the list, from the Home tab, within the Paragraph group and click on the Sort button
.
a. Within the Sort Text dialog box, from the Sort By dropdown, select Paragraphs and from the Type
dropdown choose Text. Click on OK.
Formatting Shortcuts
Keystroke
Ctrl + 0 (zero)
Ctrl + Shift + L
Ctrl + Shift + A
Ctrl + Shift + D
Ctrl + ]
Ctrl +{
Function
Apply or remove space above current paragraph
Apply List Bullet Style
Selected text convert to all caps
Double underline selected text
Increase size of selected text by 1 point
Decrease size of selected text by 1 point
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Styles
To create an attractive and professional document you can select a set of paragraph and character styles
known as Quick Style sets. Styles change how different colors, fonts, and effects are combined. The Styles
commands are available from the Home tab, within the Styles Group.
1.
Click on the Home tab and rest the pointer over the thumb nails to see how the Style will affect
your document.
2.
Quick Styles can also be applied from the Mini Toolbar. Select text to apply style, click on the
down arrow of the Quick Styles button.
3.
To Remove styles and other formatting from a paragraph.
A. From the Home tab, within the Font Group. Select the area with unwanted formatting, click on the
Clear Formatting button
.
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Modifying Styles
1. Right click on the quick style and select Modify from the popup menu.
A. Form the Modify Style dialog box, select items to modify or change, such as: Font, Size, and Color,
etc…, click OK and the style will have been modified.
Templates
By default all documents that you create within Microsoft Word are based on a template file called
Normal.dotm. This is a default action-you are not asked when creating a new blank document which template
you want to use.
1.
Click on the Office button, click on the New command the New Document dialog box will display choices of
templates you can use for the new document.
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2. To create a new template based on an existing document. With the document open, click on the Office
button hover over Save AS and click on Word Template.
A. Within the Save As dialog box, click on the Trusted Templates folder icon.
B. Within the Save As dialog box, click on the down arrow next to the Save as type section, select Word
Template.
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C. To use the template, click on the Office button, click on New command.
Columns
The command to insert columns is available from the Page Layout tab, within the Page Setup Group.
1. Click on the Columns button, from the drop down list select the appropriate choice.
2. Click on the down arrow from the columns button and select the More Columns options.
3. Within the Columns dialog box, you can select other options such as width and spacing, add line between
columns, and apply to whole document or from this point forward.
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Inserting a Watermark
The command to insert a watermark is available from the Page Layout tab, within the Page Background Group.
1.
Click on the Watermark button
, select Custom Watermark command.
2.
Within the Custom Watermark dialog box, with picture watermark selected, click on Select Picture.
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Tables
The command to insert a table is available from the Insert tab, within the Tables Group.
1.
To insert or draw a table, click on the Table button
.
2.
Click on Insert table command to display the Insert Table dialog box. Select the appropriate options.
3. With cells selected within the table, right click and select Merge Cells. Multiple cells can be merged so that
they act as a single cell. You can also split a cell into two or more cells.
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Graphics
From the Insert tab, within the Illustrations Group are the commands for Inserting Shapes and other graphic objects.
1.
From the Insert tab, click on the Shapes button and select the appropriate choice from the drop down
menu.
2.
Click, hold, and drag to draw shape. With the shape selected, from the Format tab, many different
formatting options are available.
3.
With the shape selected, right click and select Format Auto Shape. The Format Auto Shape dialog box is
another source for formatting options.
4.
Select all shapes to be grouped into one single shape. Click on the first shape, press and hold down the Ctrl
key while selecting the other objects. After releasing the Ctrl key, all three shapes will remain selected.
5.
Right click on the objects, select Grouping and click on Group.
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Inserting a Text Box
1.
From the Insert tab, click on the Text Box button
the option to Draw Text Box.
. Select the appropriate choice from the list or select
2.
To draw a text box, using the crosshair shape, click, hold, drag and drop. Simply click within the text box to
add text.
3.
To resize, using any of the handles on the border, click hold, drag and drop.
 Formatting text within a text box: Select text and
right click or use the Home tab.
 Formatting the text box: right click on the border
and select Format Text Box…
 From the dialog box, line color can be changed to
hide the line around the text box, select No Color.
Example: formatted text box, no
line color.
 Formatting text within a text box: Select text and
right click or use the Home tab.
 Formatting the text box: right click on the border
and select Format Text Box…
 From the dialog box, line color can be changed to
hide the line around the text box, select No Color.
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