Monmouth University
Office of Student Activities and Student Center Operations
and
Greek Senate
Present:
2013-2014
Greek Excellence Packet
Fraternal Organizations are a vital part of campus life at Monmouth University and are recognized for providing
many positive opportunities and experiences to members. Fraternity and sorority life can help shape the
personal, moral, ethical, and social development of each member. The following accreditation was developed
to motivate chapters to strive for excellence in all areas of fraternity and sorority life, especially leadership,
scholarship, service, and fellowship. Striving to meet and exceed these areas of excellence will ensure that
positive growth continues and each fraternity and sorority continues to demonstrate its true potential for
Monmouth University, the community, and fraternal organizations nationwide.
I encourage each chapter to review their assessment from the 2012-2013 Greek Challenge and collaboratively
utilize this opportunity to enhance the organization and challenge its members to make the most of their
fraternity or sorority experience.
Exceeding in the area of Scholarship
Academic excellence is the highest priority at Monmouth University. It is important that each chapter
encourages and supports each member’s academic goals. A strong scholarship program within organizations
helps to improve the status of each chapter and the fraternity/sorority system.
Chapters are expected to:
- Continually increase their chapter cumulative grade point average each semester
- Maintain and implement a scholarship program for their members
- Utilize faculty/staff advisor to assist in scholarship programming
Exceeding in the area of Leadership
Being part of a fraternity or sorority provides one of the greatest opportunities for building of leadership skills
for all of its members. A strong positive image of the fraternity and sorority system can only come from a
group of strong leaders.
Chapters are expected to:
- Encourage every member to participate in extracurricular activities outside of the chapter
- Plan and implement an officer transition program
- Attend leadership programs sponsored by the university, national organizations, or by national
governing bodies
- Support the leadership of and participate fully in IFC, MPGC, PHC, and Greek Senate
Exceeding in the area of Service
Being a part of the fraternity and sorority system allows members to participate in service that not only benefits
the members of the community, but chapter members as well.
Chapters are expected to:
- Participate in at community service projects throughout the year
- Participate in community service projects sponsored by the Greek Senate
- Participate in philanthropic events to raise money for charitable causes
Exceeding in the area of Fellowship
In order for chapters to survive and grow stronger, they must continually provide experiences that will enhance
the unique feeling of fellowship for all of its members.
Chapters are expected to:
- Sponsor frequent fellowship building activities
- Participate in non-alcoholic social activities with other chapters
- Display civic duty with regard to the fraternity and sorority community
Evaluation of Chapters
Throughout the academic year, every organization must submit the following forms with documentation
showing that the requirements and expectations have been met. All submissions will be reviewed by the
Assistant Director of Student Activities for Fraternity and Sorority Life. All national headquarters will be
advised of this accreditation and if the chapter has been accredited. I am confident that every chapter will meet
and far exceed these areas of excellence.
Expectations for Greek Excellence Sections
All sections of the excellence packet have a maximum point total of twenty (25) points. For each of the four
sections the accreditation levels are located below. Each chapter must achieve a minimum of 12.5 point to be
accredited in each section. For each section, those chapters that reach at least Bronze Level and achieve at least
2 of the 3 bonus questions in that section will receive award status. Documentation pieces must be clearly
marked to identify the requirement to be filled. It is expected that each chapter request documents from the
proper administrators before submitting the Greek Excellence Packet. Documents will not be provided once the
challenge has been submitted, nor should it be assumed that documents will be inserted in the challenge that
have not been requested, yet are required.
Point Breakdown for Individual Sections
Less than 12.5 points
12.5-16.5 points
16.75-20.75 points
21-25.0 points
~
~
~
~
Not Accredited for Section
Bronze Level Accreditation
Silver Level Accreditation
Gold Level Accreditation
Expectations for Overall Greek Excellence Packet
It is expected each chapter present their completed Greek Excellence Packet with all forms and documentation.
The Greek Excellence Packet has an overall point total of one hundred (100) points. Each chapter must achieve
at least fifty (50) points to be accredited; the accreditation breakdown is located below. The Greek Excellence
Packet is used as an assessment for the Office of Student Activities and Student Center Operations as you
should use it for the same purpose for your chapter. With the assessment the Office of Student Activities, in
conjunction with the Greek Senate, has set a minimum overall standard for chapters to be accredited. Those
chapters that have been accredited and have received above average scores will be recognized accordingly.
Those chapters that have not met the challenge will be penalized accordingly. It is the philosophy of the
Division of Student Services, Office of Student Activities and Student Center Operations, the Greek Senate, and
your national headquarters that chapters perform to a minimum standard. Recognition and penalties for the
overall Greek Excellence Packet scores can be found below.
Points
Less than 50 points
Accreditation Level
Chapter Not Accredited
Recognition
- See next page for consequences
50.0-62.50 points
Chapter Accredited
- Notification Chapter is accredited
62.75-75.0 points
Bronze Level Accreditation
- Award of Recognition
75.25-87.50 points
Silver Level Accreditation
- Award of Recognition
- Recognition in The Outlook
87.75-100.00 points
Gold Level Accreditation
- Award of Recognition
- Recognition in The Outlook
- Chapter and Year recorded on the
Gold Standard Plaque
Consequences for not achieving accreditation
It is expected that each chapter obtain at least half of the available points to be accredited for the following
semester. In some cases, chapters have issues with collecting paperwork and or have an “off year” and cannot
achieve this goal. Should a chapter not be accredited the following sanctions will be imposed:
1st year:
Chapter will not be eligible for fraternity/sorority award recognition.
2nd year:
Chapter will not be eligible for fraternity/sorority award recognition.
Chapter will be required to create an action plan with the Assistant Director of Student Activities
for Fraternity and Sorority Life.
Chapter will lose the privilege to be represented within the homecoming court and will not be
eligible to participate in Greek Week.
3rd year:
Chapter will not be eligible for fraternity/sorority award recognition.
Chapter will be required to create an action plan with the Assistant Director of Student Activities
for Fraternity and Sorority Life.
Chapter will lose the privilege to be represented within the homecoming court and will not be
eligible to participate in Greek Week.
Chapter will lose privileges to vote within the Greek Senate and their respective council.
Chapter shall still maintain the privilege of an individual member holding office within the
Greek Senate and/or respective council and is still expected to attend scheduled meetings.
4th year:
Chapter will be considered for loss of recognition by Monmouth University (requires approval
from Vice President for Student and Community Services).
Monmouth University Greek Senate: Greek Excellence Packet
Scholarship A
1A.________ The chapter meets the minimum academic standards as outlined by the Greek Life Policy
Manual.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
2A.________ The chapter’s cumulative GPA is above the All-Men’s/All-Women’s Average.
(Maximum of 4 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
3A.________ The chapter has increased its semester average from the previous semester.
(Maximum 4 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
4A. ________ The chapter’s new member class average is at or above the all men’s/all women’s average
(Maximum of 2 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
5A. ________ Chapter has member(s) initiated into Gamma Sigma Alpha during the current academic
year.
(Maximum of 2 point)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
6A.________ The chapter has a documented academic achievement plan that has been shared with the
chapter membership and the faculty/staff advisor.
(Maximum 3 points)
DOCUMENTATION NEEDED: A copy of the scholarship program, following the guidelines of the scholarship
program outline found on eCampus, must be submitted by September 13th.
Monmouth University Greek Senate: Greek Excellence Packet
Scholarship A (continued)
7A.________ The chapter actively meets with their faculty/staff advisor each semester on scholarship
issues.
(Maximum 2 points)
DOCUMENTATION NEEDED: A letter from the chapter’s faculty/staff advisor stating the chapter actively meets
with him/her.
8A._______ The chapter conducts a time management program for new members each semester.
(Maximum 2 points)
DOCUMENTATION NEEDED: Agenda for time management program with date and list of new members in
attendance.
9A.________ Describe one program each semester that the chapter has conducted for itself that supports
the value of Scholarship
(Maximum 4 points)
DOCUMENTATION NEEDED: A narrative description of each program, what was included in each program, who
was in attendance, and how each program connects to the value of scholarship. Examples include workshops on
study skills, time management, exam prep, etc.
Bonus:
Members attaining a 4.0 GPA during the academic year.
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Bonus:
30% of membership of the chapter on the Dean’s List.
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Bonus:
The chapter’s active member average is at or above the all men’s/all women’s average
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Monmouth University Greek Senate: Greek Excellence Packet
Leadership B
.
1B.________ 60% of chapter membership is involved in activities outside of the chapter and F/S Life.
(Maximum 2 points)
DOCUMENTATION NEEDED: A list of members and the organizations/jobs to which they belong.
2B.________ The chapter has a documented and practiced chapter leadership transition program.
(Maximum 4 points)
DOCUMENTATION NEEDED: A copy of the officer transition program (that includes training on position specific
responsibilities, risk management, and university policies) and list of members in attendance.
3B.________ The chapter president has attended their own organization’s National/Regional Leadership
Conferences during the year.
(Maximum 3 points)
DOCUMENTATION NEEDED: Please submit confirmation of attendance for conference. (Examples include
registration materials, name badges, email verification from conference staff, etc.)
4B.________ Three to five additional officers/members have attended their own organization’s
National/Regional Leadership Conferences during the year.
(Maximum 2 points)
DOCUMENTATION NEEDED: Please submit confirmation of attendance for conference. (Examples include
registration materials, name badges, email verification from conference staff, etc.)
5B.________ The chapter participated in the Student Activities Organizational Leadership Seminars.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verification from the Assistant Director of Student Activities and Student Center
Operations.
6B.________ The chapter officers participated in the Monmouth University Greek Summit.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Monmouth University Greek Senate: Greek Excellence Packet
Leadership B (continued)
7B.________ Chapter members hold officer positions on the Greek Senate or Member Council.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
8B.________ Chapter meets attendance requirements for Greek Convocation and the Fraternity and
Sorority Award Ceremony.
(Maximum 4 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
9B.________ Describe one program the chapter has conducted for itself that supports the value of
Leadership
(Maximum 4 points)
DOCUMENTATION NEEDED: A narrative description of the program, what was included in the program, who
was in attendance, and how the program connects to the value of leadership. Examples include workshops on
mentorship, differences between a leader and a manager, group development, etc.
Bonus:
75% of chapter membership is involved in activities outside of the chapter and F/S Life.
DOCUMENTATION NEEDED: A list of members and the organizations/jobs to which they belong.
Bonus:
Chapter members have attended National/Regional Fraternity/Sorority Leadership
Conferences; such as NGLA, UIFI, Leadershape, etc; during the year.
DOCUMENTATION NEEDED: Please submit confirmation of attendance for conference. (Examples include
registration materials, name badges, email verification from conference staff, etc.)
Bonus:
The chapter performs a Post Initiation Training Workshop reviewing the various aspect of
the initiation ceremony with each new member class.
DOCUMENTATION NEEDED: A brief description of the program and who was in attendance.
Monmouth University Greek Senate: Greek Excellence Packet
Community Service
C
1C.________ Each chapter has performed, at least, an average of 5 hours per member of community
service per semester.
(Maximum 4 points)
DOCUMENTATION NEEDED: Service forms must be submitted on a monthly basis.
2C.________ The chapter has co-sponsored a service event with another fraternity or sorority.
(Maximum 3 points)
DOCUMENTATION NEEDED: Service forms must be submitted on a monthly basis.
3C.________ The chapter supports the chosen philanthropy of their Inter/National Organization.
(Maximum 4 points)
DOCUMENATION NEEDED: Provide a letter from your Inter/National Organization showing support of the
chosen philanthropy.
4C.________ The chapter provides an educational seminar to its own members that describes one the
chapter’s chosen service/philanthropy projects.
(Maximum 2 points)
DOCUMENTATION NEEDED: A narrative description of the program, explaining what is the
service/philanthropy, why the chapter has chosen to support it, how the chapter will support it, and who was in
attendance.
5C.________ The chapter participates in Residential Life’s First Year Move In Crew.
(Maximum 2 points)
DOCUMENATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
6C.________ The chapter participates in Monmouth University’s Big Event.
(Maximum 2 points)
DOCUMENATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Monmouth University Greek Senate: Greek Excellence Packet
Community Service
C (Countinued)
7C.________ The chapter participates in any Greek Senate sponsored service and philanthropy events.
(Maximum 2 points)
DOCUMENATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
8C.________ The chapter participates in Monmouth University’s Relay for Life.
(Maximum 2 points)
DOCUMENATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
9C.________ The chapter has fulfilled the Greek Senate point system requirement each semester.
(Maximum 4 points)
DOCUMENATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Bonus:
Each chapter has performed, at least, an average of 10 hours per member of community
service per semester.
DOCUMENTATION NEEDED: Service forms must be submitted on a monthly basis.
Bonus:
The chapter raises $500, or equivalent, for philanthropy in the past year.
DOCUMENTATION NEEDED: Service forms must be submitted on a monthly basis.
Bonus:
The chapter supports the chosen philanthropy of their local chapter.
DOCUMENTATION NEEDED: Provide a letter from your Faculty/Staff Advisor showing support of the chosen
philanthropy.
Monmouth University Greek Senate: Greek Excellence Packet
Fellowship D
1D.________ The chapter holds an annual retreat with 80% of members in attendance.
(Maximum 4 points)
DOCUMENTATION NEEDED: A copy of the agenda (that includes team builder, a goal setting workshop and a
review of university policies) and list of members in attendance.
2D.________ The chapter has an internal standards board to work with disciplinary issues.
(Maximum 2 points)
DOCUMENTATION NEEDED: Copy of chapter bylaws outlining function of standards board.
3D.________ The chapter sets annual goals.
(Maximum 3 points)
DOCUMENTATION NEEDED: A copy of the annual goals, following the guidelines of the annual goals outline
found on eCampus, must be submitted by September 13th.
4D.________ All forms and paperwork have been submitted on time to the Office of Student Activities.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
5D.________ The chapter has not been found responsible for violations of inter/national, state board,
and/or Monmouth University policies.
(Maximum 4 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
6D.________ The chapter has paid all of the fines they have received throughout the year on time.
(Maximum 2 points)
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Monmouth University Greek Senate: Greek Excellence Packet
Fellowship D
7D.________ The chapter performs ritual at least once per semester.
(Maximum 4 points)
DOCUMENTATION NEEDED: A brief description of the program and the date it was performed.
8D.________ Describe one program the chapter has conducted for itself that supports the value of
Fellowship.
(Maximum 2 points)
DOCUMENTATION NEEDED: A narrative description of the program, what was included in the program, who
was in attendance, and how the program connects to the value of Fellowship. Examples include events like movie
night, bowling trip, chapter dinner, etc.
9D.________ The chapter performs provides a professional development program for junior and senior
members once a year.
(Maximum 2 points)
DOCUMENTATION NEEDED: A narrative description of the program, what was included in the program, and
who was in attendance.
Bonus:
The chapter meets attendance requirements for all Greek Senate and Member Council
meetings each semester.
DOCUMENTATION NEEDED: Verified by Assistant Director of Student Activities for Fraternity and Sorority Life.
Bonus:
The chapter hosts or attends an annual Founder’s Day celebration on or around the
Inter/National Organization’s Founding Date.
DOCUMENTATION NEEDED: A narrative description of the program, what was included in the program,
who was in attendance, and a picture from the event
Bonus:
The chapter hosts or attends an annual Parents/Family Day.
DOCUMENTATION NEEDED: A narrative description of the program, what was included in the program,
who was in attendance, a picture from the event, and an invitation to the event