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To be successful in business, a person should have a broad range of up-to-date
skills and should be able to research basic trends and current events to keep up
with the constantly changing business. In this unit you will use software that is
commonly used in the business setting.
You will be introduced to careers that are available in the Business Administrative
Support Pathway. Many of the skills gained in the Business Administrative Support
Pathway vary from entry level, to skills necessary to grow within a business
career.
You will:
1. Learn about Internet research
2. Create a Spreadsheet with a chart comparing wages and education
requirements for 8 different Business Administrative Support Careers.
3. Research a career in the Business and Marketing Pathway
4. Create and format a report about the Business and Marketing career you have
researched
5. Create a PowerPoint about your Business & Marketing Career
6. Create Business Cards for your Business & Marketing Career
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Spreadsheets
NOTE: Any time you see an instruction number with letters underneath it, the
lettered instructions are the steps you should take to follow the numbered
instruction.
Example:
1. Instructions
a. Step 1
b. Step 2
About Excel
Excel is part of the Microsoft Office Suite. A suite is a group of programs that are
made by the same company, have many similarities, and work well together.
Study Figure 1 to see a few of the similarities.
Title Bar: Shows the
Quick Access Tool Bar: A customizable toolbar that has tools we use often, like
print.
Tabs: Change
the Ribbons,
which show the
tools.
Groupings: The
Ribbons are
broken down into
groupings which
are listed at the
bottom.
Figure 1
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name of the program
and document.
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The instructions for this unit will always provide you with a path to find the tool
you need. First you will be given the name of the tab you should be on, followed
by the grouping you should look in, and then the tool you will use. The path will be
indicated with arrows in between each component. For example:
HomeFontFont Color
This would indicate that you should first make sure you are on the Home tab,
then look for the Font grouping, and then the Font Color tool. Keep in mind that
if you rest your mouse over the tool, a pop-up will show you the name of the tool.
Excel is a Spreadsheet program. It is set up in columns and rows.
Column: This is a
column. Columns go up
and down and are
labeled with letters
Row: This is a Row.
Rows go side to side
and are labeled with
numbers.
Where the columns and the rows intersect, it creates a square. The square is
called a cell. Each cell has an address. For example, the highlighted cell above
would be A1. Sometimes the text we type into a cell is “bigger” than the cell. Just
because the text overflows the cell we are typing in does not mean we need to
change cells or stop typing because we reach the end of the cell.
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1.
2.
Open Excel 2013
Click on cell A1 and type in your first and last name.
Don’t worry about it overflowing cell A1. It still “lives” in that cell. You could even
type other text in cell B1 and it would not interfere with the text you have typed in
A1.
3.
4.
5.
Click on cell D1 and type in your class period.
Click on cell F1 and type in your Computer number.
Click on cell B3 and type Business & Marketing Careers
6.
7.
8.
9.
10.
Press Enter once. This should move you down one cell to B4
Press the Tab key twice. This should move you to the right to cell D4
Type Wages
Press the Tab key. This should move you to the right to cell E4
Type Education
11. Click on Cell B5 and type 1
12. Press Enter and type 2 in cell B6
13. Use the selection tool (which looks like a big, fat plus sign) to select cells B5
and B6 at the same time.
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With cells B5 and B6 both selected, notice the small black box in the bottom right
corner of that cell. This is called the auto-fill handle. If you place your mouse
directly over the auto-fill handle, it will change to a small black plus sign. This is
called the auto-fill tool.
14. Click on the auto-fill handle with the auto-fill tool and drag down to row 12. This
should fill in the numbers 1 through 8.
The auto-fill tool will work with many things like months of the year and days of
the week. It will also fill in things like: Team 1, Team 2, Team 3, or 1 st Quarter,
2nd Quarter and so on.
15. Now use the selection tool to select cells B3 through E3.
16. Click on the Merge & Center icon
a. HomeAlignmentMerge & Center
Note: Don’t click the drop down, just click on the icon
This will merge all of the cells together and center your title in the new, bigger cell.
17. While the merged cell with your title is selected, change the font, font size, and
font color.
a. HomeFont from here you will use the font, font size, and font color
buttons in the grouping.
b. Do not use a font size larger than 20
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c. Do not change the background color of the cell
18. Click and drag to select cells B4
through E12.
a. Using the selection tool, click on
cell B4
b. While holding the mouse button
down, drag down and over to
cell E12
c. Release your mouse over E12
19. Click on the drop down next to the
All Borders tool
a. HomeFontBorders
Note: The borders tool looks kind of like a window with a window seal. It is
on the bottom row of icons, in about the middle of the Font grouping.
20. Select All Borders from the drop down list.
This will add printable lines to your chart.
21. Click on cell C5
22. Type in the following list pressing Enter to move down for each title. Don’t worry
that the titles extend over into other cells, we’ll fix that later.
a. (cell C5) Administrative Assistant
b. (cell C6) Business Education Teacher
c. (cell C7) Customer Service Associate
d. (cell C8) Desktop Publisher
e. (cell C9) Executive Secretary
f. (cell C10) Office Manager
g. (cell C11) Legal Secretary
h. (cell C12) Web Page Manager
23. Place your mouse on top of the column label B. It should now look like a black
arrow pointing down.
24. Click to select column B and drag over to column E. This should select these
columns all the way down to “Never-never Land” (there are more than a million
rows in each Excel Spreadsheet).
25. Now place your mouse on top of one of the lines in between the column labels.
Your cursor should now look like a vertical line with arrows pointing to the left
and right.
26. Double click to Autofit all of the columns for the information in each column.
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27. Fill in the chart like the one listed below
Let’s format your wages column so that it indicates money and make all your
columns wide enough for the data in them.
28. Use the selection tool to select cells D5 through D12 (all the cells with money
amounts in them).
29. On the Home tab, in the number grouping, click on the dollar sign
a. HomeNumberAccounting Number Format
30. Place your mouse on top of the column label D. It should now look like a black
arrow pointing down.
31. Click to select columns D and E. This should select these columns all the way
down to “Never-never Land”.
32. Now place your mouse on top of one of the lines in between the column labels D
and E. Your cursor should now look like a vertical line with arrows pointing to the
left and right.
33. Double click to Autofit all of the columns for the information in each column.
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Let’s make a column chart comparing the wages for all 8 Administrative Support
Careers
34. Use your selection tool to select cells B5 through D12 (the names of the careers
and the wages).
35. Click on the Insert Tab and select the 3D Column
chart in the Charts grouping
a. InsertChartsColumn Charts
3D Clustered Column
This will insert a column chart in the middle of your
page.
36. Click on the transparent edge of the chart (your
mouse should look like a 4 headed arrow) and
drag it so that the top corner is in cell B14.
37. Place your mouse on the bottom right corner of
the transparent frame. Make sure your mouse looks like a diagonal line with
arrows on each end.
38. Click and drag the bottom corner so that it is in cell E28
Let’s SAVE so that it can be turned in.
39.
40.
41.
42.
43.
44.
Click on the green File tab in the top left corner.
Click on Save AS on the left side.
Make sure your, period, name and assignment name appear in the save box.
Click Save
GO to Mrs. Page’s website and on the left hand side click on DROPITTOME
Enter ssjh.page and then select your Excel file from your H Drive.
Career Research
Now we are going to begin doing some career research.
1. Pick up the Business and Marketing Career Research worksheet from the
back table.
2. Choose one of the Business and Marketing Careers listed on the back of the
page.
3. Write the name of the career at the top of your worksheet.
4. Follow the instructions on the worksheet, filling in the information about a
Business and Marketing Career
5. DO NOT turn it in when you are done. You will need it for the next two sections.
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Word Processing
We are now going to create and format a report about the Career you just
researched.
1. Open Microsoft Word 2013.
2. Create a new blank document.
3. Type the name of the Business and Marketing Career you selected and
then press Enter (remember to capitalize proper nouns).
4. Type your first and last name
5. Press the space bar and then type your class period a DASH (-) and todays
date
6. Press Enter
7. Type 2 or 3 sentences describing your career
8. Press Enter
9. Type Wages and press Enter
10. Type in the hourly and/or annual salary for your career and press Enter
11. Type Outlook and press Enter
12. Type in a sentence about what the outlook for your career is and press Enter
13. Type Work Environment and press Enter
14. Type a sentence or two about the work environment for your career and then
press Enter
15. Type Activities and press Enter
16. Type a sentence or two about the activities for your career and press Enter
17. Type Skills and Abilities and press Enter
18. Type a sentence or two about the skills and abilities needed for your career and
press Enter
19. Type High School Courses and press Enter
20. Type 2 or 3 courses pressing Enter after each one
21. Type Education and press Enter
22. Type the level of education needed for this career and press Enter
23. Type Interesting Facts and press Enter
24. Type 2 interesting facts pressing Enter after each one
25. Type I want to be a (your career) OR I do NOT want to be a (your
career) and press Enter
26. Type at least 2 or 3 sentences about why you do or do not want to go into the
career you researched.
Now we’re going to do some formatting to make your report look more attractive.
27. Select the career at the top and make the following changes:
a. Font: Bookman Old Style
b. Font size: 20pt
c. Font Style: Bold
d. Alignment: Center Align
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Select Wage and make the following changes:
e. Font: Bookman Old Style
f. Font Style: Bold
g. Font Size: 12pt
28. Select Wage and double click on the Format Painter
a. HomeClipboardFormat Painter (it looks like a paint brush)
The Format Painter will take the formatting you just did and “paint” it onto
whatever text you want. Clicking once will make it “paint” the format one time.
Double clicking on it will make it continue to “paint” until you click on it again.
29. Click and drag over the following headings to “paint” the formatting changes
you just made to Wages to the other headings:
a. Outlook
b. Work Environment
c. Activities
d. Skills and Abilities
e. High School Courses
f. Education
g. Interesting Facts
h. I want to (or don’t want to) be a …..
30. Click on the Format Painter again to turn it off
31. Save the file to your H: drive as Career Report
Now we’re going to Dropbox our attractive report!
32. Click on the file tab in the top left corner
33. Click on SAVE AS
34. Make sure you save it as PERIOD NAME Career Report
35. Then drop box
36. Do NOT log out yet, you might want it for the last assignment in this unit.
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PowerPoint
Now we are going to make a PowerPoint about our chosen Career based on the
research we have done about it.
1. Open PowerPoint 2013
2. Choose a design from the options and start a new PowerPoint
3. On the Title Page, type the name of your chosen career as the title
4. Type your name, period, and date as the subtitle (Student Name 2- DATE)
5. Add a new slide with the 2 content layout
a. Click the dropdown under New Slide
b. Select Two Content from the options
6. Type The name of the Career as the slide title
7. In the left “Click to add text” box, type in 2 or 3 HIGHLIGHTS from your
description on your report.
a. Make sure you don’t use more than 6 or 7 words per line or bullet point.
DO NOT TYPE PARAGRAPHS IN POWERPOINT!
b. You can make the font bigger if you want to fill up the space.
8. Continue to make one slide for each of the headings on your report:
a. Wages
b. Outlook
c. Work Environment
d. Activities
e. Skills and Abilities
f. High School Courses
g. Education
h. Interesting Facts
i. I (don’t) want to be a …….
9. Open the Internet and search for pictures related to the occupation you have
chosen.
10. Click on one of the pictures to make it bigger
11. Right Click and select Copy
12. In your PowerPoint, click on the right box and then click Paste
13. Illustrate each of your slides with an appropriate picture.
14. Make your PowerPoint look nice and professional
15. Save your PowerPoint to your H: drive as Period Name Career
Submit your PowerPoint through DropItToMe
16. Navigate to the School Web Site
17. Go to Mrs. Page’s page
18. Click on DROPitTOme
19. Type the password (ssjh.page)
20. Navigate to your H: drive
21. Upload your PowerPoint file
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