Request for Proposals
General Contractor Construction Manager
Eastside Community Center
Proposal J2015-26
Submittal Deadline:
January 15, 2016, 3:00 p.m. Pacific Time
Metro Parks, City of Tacoma
December 16, 2015
Metro Parks Tacoma – Eastside Community Center
RFP for GC/CM Services
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1.0
INTRODUCTION
The Metropolitan Park District of Tacoma (MPT) is soliciting Proposals from prospective General
Contractor/Construction Managers (GC/CM or Contractor) for Preconstruction Services and potential
construction of the Eastside Community Center. The selected GC/CM will:
•
Support an integrated delivery model together with MPT staff, a/r/c Architects, Parametrix
and other consultants/vendors to maximize Project value to bond supporters, the public and
other stakeholders.
•
Provide preconstruction consulting services, including cost estimating, scheduling, phasing,
logistics, constructability reviews, selection of materials, building systems and risk mitigation.
•
Provide integrated use of current design and construction technology including Building
Information Modeling and Virtual Design and Construction as appropriate.
•
Assist in establishing performance goals with the Project team for the design, planning,
execution and other methods to achieve these goals.
•
Solicit and manage subcontractor and supplier procurement/bidding.
•
Provide construction services to deliver the project, safely, on time and under budget.
•
Lead, implement and track lean construction principles promoting efficiency and reducing
waste
As defined under 39.10 RCW, Alternative Public Works Contracting Procedures, MPT intends to award a
contract for GC/CM services ("GC/CM Contract") utilizing a three-step competitive process to select the
most qualified contractor. The three-step process is described in Section 4.0 of this document.
MPT’s overall project team includes a/r/c Architects as the lead Designer and Architect of Record, as well as
engineering consultants for civil, structural, mechanical and electrical and specialty consultants other
disciplines.
Key Project Team Members include:
Debbie Terwilleger, Director of Planning and Development, Metro Parks Tacoma
Doug Fraser, Chief Planning Manager, Metro Parks Tacoma
Jeremy Woolley, Project Manager, Metro Parks Tacoma
Dave Lewis, Director of Recreation and Community Service
Stan Lokting, Principal in Charge, a/r/c Architects
Paul Curtis, Project Architect, a/r/c Architects
Jim Dugan, Parametrix, Project Director
Howard Hillinger, Parametrix, GC/CM advisor
Dan Cody, Parametrix, Project Manager
The Selection Committee that will evaluate GC/CM proposals will be made up of the Project Team members
listed above and may also include elected officials, representatives of the project partners, stakeholders and
other MPT staff members. Proposers should assume some Selection Committee members are without
previous capital projects experience.
Metro Parks Tacoma – Eastside Community Center
RFP for GC/CM Services
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2.0
PROJECT DESCRIPTION AND REASONS FOR USING GC/CM DELIVERY
2.1 Project Scope http://www.metroparkstacoma.org/eastside/
th
The project is located on Tacoma’s east side, at Portland Avenue and E 56 Street. The project will be
located on a site that is shared with the existing First Creek Middle School (Tacoma Public Schools) and is
located near Swan Creek Park, a 383 acre natural park. The project will be managed by Metro Parks
Tacoma (MPT), but is a cooperative effort with the other project partners consisting of Tacoma Public
Schools (TPS), Tacoma Housing Authority (THA) and the City of Tacoma (CoT). Design work is anticipated
to be completed in fall/winter of 2016 and construction is planned for 2016-2018. (Refer to project schedule
stated elsewhere in this RFP for additional, anticipated design and construction milestones.)
In February 2014, an operations plan & feasibility study was completed enlisting broad public input and
reflects the multi-generational and diverse characteristics of the community (A copy of the feasibility study
can be found at: http://www.metroparkstacoma.org/eastside ). A capital bond program was approved by
Tacoma voters in 2014 that includes funds for a new community and aquatics center for the City of Tacoma’s
Eastside community. The Eastside Community Center has been identified in the Strategic Parks and
Recreation Plan as a Specialty Center/Facility serving the entire District.
The new center will primarily support programs, uses and services for the neighborhood’s youth, an agegroup that is significantly underserved in east Tacoma. As the project progressed, additional considerations
emerged in the form of outdoor learning opportunities in and around on-site wetlands, and master-plan
concepts for creating a campus synergy with First Creek Middle School and its associated sports fields. The
building design will incorporate sustainable design and construction practices, targeting LEED Silver
certification.
This community center will replace two other Metropolitan Park District facilities, the Eastside Pool and
Portland Ave Community Center. All related programs and activities will transfer from the old facilities to the
new facility.
The proposed building will be approximately 60,000 square feet in size and an estimated maximum allowable
construction cost (MACC) for the work is $22.5 million. Key elements of the Eastside Community Center
Project include:
•
A Community Center with:
o
Administration/Support area including offices, conference rooms, reception area and
workroom.
o
Community Use spaces including social hall, kitchen, game room, and multiuse spaces.
o
Fitness Area including a gymnasium, cardio/weight room and exercise room.
o
Building Support space including restrooms, storage, mechanical/electrical and
hallways/circulation.
•
An Aquatics Center to include the pool area, lockers/changing rooms, pool office, mechanical/
electrical, circulation and storage.
•
Various site amenities will showcase the key environmental features of the site and an
opportunity for environmental education to be incorporated; A Community Center parking area
that can be shared with the adjacent Middle School.
•
Funding is only partially secured and is described later in this RFP
Metro Parks Tacoma – Eastside Community Center
RFP for GC/CM Services
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2.2 Anticipated Schedule
GC/CM Procurement
PRC Meeting requesting approval to use GC/CM
Publication of RFP
12/3/15
12/16/15
Pre-Submittal Conference (Non-mandatory)
2:00 p.m., 1/4/16
Deadline for RFP Questions
4:00 p.m., 1/7/16
Issue RFP Addendum (if required)
1/11/16
Qualifications/Proposals Due
3:00 p.m., 1/15/16
Notify GC/CMs of Interview Short List
1/20/16
Interviews
2/3/16
Notify GC/CM’s of Firms Selected to Submit Final Proposal/ Issues RFFP 2/4/16
Final Proposal Submittal Deadline
3:00 p.m., 2/10/16
Notify Proposers of Most Qualified Firm
2/12/16
Preconstruction Work Plan and Budget Due
2/19/16
MPT Board Approves Selection of GC/CM
2/22/16 or 3/14/16
GC/CM Preconstruction Contract Signed, NTP Issued
2/23/16 or 3/15/16
If the GC/CM and MPT agree that selection of an Electrical Contractor/Construction Manager (EC/CM) and
Mechanical Contractor/Construction Manager (MC/CM) would benefit the project, selection can proceed
following execution of the Agreement for Preconstruction Services. If deemed beneficial to the project, the
selection of these subcontractors shall be pursuant to the process described by RCW 39.10.385.
Design and Construction
Schematic Design
Sept. 2015-Feb. 2016
Design Development
Mar 2016-June 2016
GMP/MACC Bidding/Negotiations
Sept. 2016-Nov. 2016
Permitting
Aug. 2016-Dec. 2016
Permit/Bid/Construction Documents
May 2016-Dec. 2016
Construction/Commissioning/Move-in
Dec. 2016-March 2018
The above Design and Construction dates are preliminary and may be adjusted once the GC/CM is aboard
and the team has evaluated project scheduling. Construction is anticipated to be phased to accommodate
availability of funding and scheduled to minimize impacts on and ensure continuous operation of the adjacent
Middle School facility. Depending on design progress, funding and permitting, early bid packages may be
possible. It is also possible that if all required funding is not secured in a timely manner, the Aquatics Center
portion of the project might be pushed out to a subsequent phase of work.
2.3 Funding & Budget
Considering preliminary estimates of construction and other associated capital program costs, the total
project funding required for the Eastside Community Center is estimated at $30.75 million. Because of the
nature of this project, being a joint undertaking, funding is coming from a variety of sources. Currently, $12.4
Metro Parks Tacoma – Eastside Community Center
RFP for GC/CM Services
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million of the required funding has been secured. The project partners are continuing to identify and work on
additional sources of funding for the balance of project costs.
The currently secured funding is more than adequate to cover project design and preconstruction phase
activities, including the Preconstruction Services of the GC/CM. Remaining funding for the balance of
construction and capital program costs is expected to be secured prior to the beginning of construction.
Potential funding sources for the balance of costs includes Federal (HUD) funding and private fundraising
through the Greater Metro Parks Foundation. The GC/CM will need to comply with rules and regulations
associated with the specific project funding sources.
Federal laws, regulations, policies, and administrative practices may be modified or codified after the date of
any contract executed based on this RFP. To assure compliance with changing federal requirements, such
contracts will require that the proposer agree to accept all changed requirements that may apply to the
contracts to be executed based upon this RFP. The selected proposer shall comply with the funding
requirements included in the contracts to be executed based upon this RFP and the RFFP that will follow.
The current estimated budget is as follows. The final scope of work for the successful GC/CM and
associated budget line for construction activities is expected to be finalized in the pre-construction phase of
the project.
Community Center/Aquatic Center Construction (Estimated MACC)
Design, Legal, Admin, CM, Contingency, Taxes, Fixtures, Furniture &Equipment, Etc.
Total
$ 22.5 MM
$ 9.25 MM
$30.75 MM
2.4 Reason for Using GC/CM
Metro Parks Tacoma (MPT) desires to retain the GC/CM as a partner early in the Project to work with the
Project team to refine and confirm overall Project goals, including the final budget, detailed Project scope,
phasing, potential work packages, building goals and the delivery schedule.
By delivering the Project using the GC/CM delivery method, MPT hopes to benefit from the knowledge and
experience of the selected GC/CM to obtain a high-value and high-quality Project at a reasonable cost. MPT
believes the success of the Project depends greatly on the knowledge, experience, leadership skills, and
qualifications of the selected GC/CMs staff providing Preconstruction and Construction Services.
MPT expects that the GC/CM procurement and project delivery method will provide a fiscal benefit through
greater cost certainty associated with the guaranteed maximum price; reduced claim risks; reduced change
orders because of early GC/CM involvement with the Project; and opportunity to optimize scope, delivery
and overall schedule for the work on an occupied site.
3.0
SCOPE OF GC/CM SERVICES
3.1 General
MPT is seeking a highly-qualified, customer-focused GC/CM firm to participate as a critical, integrated team
member throughout design, preconstruction and construction. The successful GC/CM will demonstrate highly
effective Preconstruction Services including early scope development, estimating, constructability reviews,
value engineering recommendations and risk management. The GC/CM will work closely with MPT and the
design team through design, preconstruction, construction and commissioning to maximize the value and
quality of the project and achieve the end goal of efficient facility operations and minimized maintenance
costs.
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The successful GC/CM will demonstrate outstanding knowledge and skills in construction management,
cost-estimating, collaboration with the Project team, subcontractor and supplier buyout, obtaining maximum
value, price competitiveness, local vendor participation and disadvantaged business participation. The
GC/CM will demonstrate a strong understanding of the unique aspects of work in the urban setting of
Tacoma including the availability and procurement of products, materials, equipment, freight, labor and other
factors effecting price or schedule.
The GC/CM will provide all services typical of a general contractor including CPM scheduling, site
supervision, subcontractor coordination, safety leadership, construction meeting organization,
communications, maintenance of a clean site and surrounding areas, documentation, coordination of other
MPT vendors including independent commissioning, inspections, and MPT operations staff training.
3.2 Preconstruction Services
The GC/CM determined to be most qualified by the selection process will be asked to submit a
Preconstruction Work Plan and budget. Subject to ne gotiat ion a nd approval of the Preconstruction Work
Plan, an Agreement for Preconstruction Services will be executed, which shall be solely for the
performance and payment of Preconstruction Services. Failure to submit a Preconstruction Work Plan and
budget to MPT within the time specified in the Request For Final Proposals will render the proposal
non-responsive and MPT may begin negotiations with the next ranked Proposer.
During Preconstruction, the GC/CM will work collaboratively and proactively with MPT’s project manager and
the design team and shall be responsible for providing necessary consulting expertise to MPT to ensure that
the program scope is maximized and the construction budget and the project schedule can be met.
The GC/CM shall provide Construction Management (CM) services throughout the Project, from the
preconstruction period through construction and shall closely coordinate such work with the design team and
Owner. The GC/CM shall provide CM services, including but not limited to:
• Identifying safe work practices;
• Recommending site logistics;
• Assisting in the preparation of required environmental permit documents;
• Recommending phasing/sequencing of work and construction scheduling;
• Providing cost estimating including MACC and Negotiated Support Services budgeting;
• Identifying and reconciling constructability issues in the design documents prior to subcontract
bidding;
• Identifying alternative construction means/methods/options for cost savings;
• Identify products for Value Engineering (VE) and engineering systems for life cycle cost design
considerations and then recommend all work necessary to support their implementation;
• Identifying and initiating procurement of long lead-time materials;
• Participating in Owner’s Design Development and Construction Documents Phase QA/QC reviews;
and
• Participating with the Owner in providing project updates and public outreach efforts.
3.3 GMP/MACC Negotiations & GC/CM Contract Award
GMP/MACC negotiations are expected to occur, pursuant to the GC/CM Agreement, when the scope of the
project and/or phases are adequately defined and the Construction Documents are at least ninety percent
(90%) complete, as mutually determined by the GC/CM and MPT, but no later than the completion of the
Construction Documents.
The Owner may, with the assistance of the GC/CM, opt to conduct a series of negotiations for selected,
smaller, defined bid packages whereby each negotiation will culminate in determination of a define portion of
Metro Parks Tacoma – Eastside Community Center
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the work (“mini-MACC”). At the time a MACC, or the initial mini-MACC, as the case may be, is successfully
negotiated, the parties will sign the GC/CM Contract. That GC/CM Contract shall replace, supersede and
incorporate the Agreement for Preconstruction Services, thereby merging the GC/CM Contract and the
Agreement for Preconstruction Services. Upon successful negotiation of each succeeding mini-MACC the
parties shall execute an amendment to the GC/CM Contract reflecting the increase in the Total Contract
Cost.
In the event that MPT and the Most Qualified GC/CM Proposer are not be able to reach agreement on a
mutually satisfactory MACC that MPT determines to be fair, reasonable and within the available funds, MPT
reserves the right to terminate negotiations and begin negotiations with the next highest ranked firm.
3.4 Construction Services
Following successful negotiations of a MACC, MPT will enter into a construction contract with the GC/CM.
The GC/CM will provide full general contracting services for construction of the project in accordance with the
requirements of the contract documents, except for work specifically indicated in the contract documents to
be the responsibility of others.
4.0
GC/CM EVALUATION AND AWARD PROCESS
MPT intends to contract for GC/CM services on the basis of a combination of qualifications and fees using a
three-step competitive selection process described below:
Step 1: Responses to the Request for Proposals (RFP) will be evaluated and the most highly qualified firms
will be short-listed to interview with MPT for further evaluation. Assuming a favorable response by
proposers, MPT anticipates inviting preferably three, but no more than four, of the most qualified firms for
interviews.
Step 2: Short listed firms will be evaluated using an interview process. The evaluation of the Interview
process may further reduce the number of submittals that remain (Finalists).
Step 3: MPT will invite Finalists to submit Final Pricing Proposals of Specified General Conditions and
GC/CM Fee. Prior to the due date for submission of Final Pricing Proposals, Finalists will receive MPT’s form
of Agreement, General Conditions, and a detailed matrix of items in the Specified General Conditions and
GC/CM Fee. The GC/CM receiving the highest combined score as a result of the qualifications/proposals,
interviews and Final Pricing Proposals will be selected to negotiate Preconstruction Services and enter into
an agreement with MPT.
Note: Scoring for all phases will be publically released at the conclusion of the process only. Interim scoring
for Step 1 and Step 2 will not be released during competition.
5.0
Step 1: Response to Request for Proposals (50 points)
The responses to RFPs will be evaluated on the criteria listed in Section 8.1.
Please respond to each of the items set forth below in a clear and concise manner. Submittals not meeting
the following criteria for format/content will be considered non-responsive and will not be evaluated.
Responses must be in the same order as listed, clearly separated with tabs and labeled by response.
Attention should be paid to specific requests for information. The submittals shall be organized in a manner
that will enable the GC/CM selection committee to quickly assess pertinent information.
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All submittals shall be of no more than 20 sheets of paper (a sheet is two pages, front and back) in length,
single spaced, double sided, typewritten pages (minimum 11 point font). The page count does not include
the proposal cover sheet, letter of interest, resumes, tabs/dividers or blank pages. All information shall be
printed on 8.5-inch by 11-inch paper, except for charts, exhibits, and other illustrative and graphical
information which may be 11-inch by 17-inch, but must be folded down to 8.5-inch by 11-inch and will be
counted as one sheet (a maximum of three (3) 11”x17” will be allowed). Section tabs/dividers shall contain
only the section number and/or section title. No other text will be permitted on the dividers.
5.1
Letter of Interest: (0 points)
The letter of interest should not be more than two (2) pages, may contain any information not shown
elsewhere in the submittals, and must provide the email and contact information for notices required by
Section 13 below (Protest Process). In your letter, be sure to acknowledge that you have reviewed any
addenda issued to the RFP.
5.2
Staff Qualifications: (10 points)
Please provide an organizational chart and a narrative staffing plan showing proposed staff, reporting
relationships and key responsibilities for each staff member. Describe roles and responsibilities for
preconstruction and construction phase services. Clearly identify the key individual(s) who will provide a
leadership role for the project and be the day-to-day contact(s) for MPT. Demonstrate how each such
individual has successfully accomplished a similar role on other projects.
At a minimum, include background information and experience for the staff members who will fulfill the
following roles: the principal-in-charge or corporate executive dedicated to the project, project manager,
preconstruction manager, project superintendents, QA/QC manager, estimator, scheduler and the safety
officer.
Provide detailed resumes for each proposed staff member, including their five most relevant projects,
employment history, education, and owner and designer references for these projects.
5.3
Past Performance on Relevant Projects: (10 points)
Please provide a description of the history and capabilities of your firm. Describe the types of projects or
services the firm normally performs and the relative dollar value of each. Provide the firm’s bonding
capacity, standard insurance limits and confirm the ability of the firm to bond this Project. List the name,
contact person, and telephone number of the firm's bonding agent, and include a statement from the bonding
agent committing to bond this Project.
Provide profiles of five successfully completed (or currently ongoing) projects that demonstrate complexity,
size, and scope similar to the Metro Parks Tacoma Eastside Community Center. For each project, provide
the duration of construction, initial price, the final price, references from both Owner and Designer (include
the manager who is familiar with your firm’s performance) and note if any of the individuals named in your
Project team participated as members of the project team for the listed project. Clearly indicate which
projects were completed on a negotiated, cost-reimbursable basis (GC/CM, CM/GC or similar) or had similar
elements and services. Preference will be given to firms that demonstrate relevant experience in projects
that were built on occupied sites and/or included aquatic facilities and included staff that is being proposed
for the Metro Parks Tacoma Eastside Community Center project. Previous Washington GC/CM experience
is not required but desirable.
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Clearly describe which of your referenced projects were delivered using the staff proposed for the Metro
Parks Tacoma Eastside Community Center project. Staff members proposed will be required to fully
participate as proposed and deliver the Project during the entire duration of the schedule. Staff changes
proposed by the selected GC/CM after the award of a contract for services will be permitted only by
expressed permission of MPT.
Project Approach: (15 points)
5.4
Please describe your overall approach to maximizing the value of your Preconstruction Services. In addition,
briefly address the following Project issues:
5.5
•
How do you anticipate leading your team and integrating with MPT staff, a/r/c Architects, Parametrix
and the rest of the design team to support decision making? Please include a timeline for your plan.
•
Describe your firm’s experience in working on projects seeking to maximize sustainable construction
practices during preconstruction. Indicate initiatives the firm has employed to achieve sustainable
features and/or construction processes beyond those defined in the contract documents.
•
Provide a summary of your firm’s experience in working on projects seeking Leadership in Energy
and Environmental Design (LEED) certification and indicate initiatives the firm employed to achieve
additional LEED points other than those defined in the contract documents. Provide a summary of
your approach to LEED certification. Describe how this would affect buyout and management plan
and potential certification levels. Indicate key opportunities or challenges with the LEED v 4.
•
Describe your approach to cost estimating that supports decision making and avoids overly
conservative estimates.
•
Describe your approach to material and subcontractor buyout.
competitiveness and attractiveness for the Project?
•
How do you plan on maximizing participation of local subcontractors, suppliers, and craft workers?
•
Describe your experience and how you will apply your knowledge of managing construction on an
occupied site to this project.
•
Describe your experience and how you will apply your knowledge of managing construction in areas
with wetlands and/or environmentally sensitive areas to this project.
•
Describe your approach to Project completion, closeout, commissioning, as-built and final
inspections. How will you support smooth transition to Metro Parks Tacoma?
•
Describe your firm’s cost tracking and budget / forecasting approach when working as a Project team
member during early design and throughout the Project.
How will you maximize price
Location, and Current Workload (2 points)
Please describe the typical geographic range of your firm’s work. If Tacoma is outside of that typical
geographic range, how do you plan on managing this work to the benefit of MPT, including preconstruction
meeting attendance and management during construction?
Provide a summary of your firm’s recent, current and projected workload in addition to this Project. What has
been your annual volume of work (in dollars) for each of the past ten years? What is your anticipated volume
of work (in dollars) for the current year, and what is your plan for the next three years? How will you manage
your resources and workload to provide sufficient resources for the Project?
5.6
Accident Prevention, Safety and Claims (5 points)
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Provide a summary of your team’s accident prevention program and submit your team’s EMR and OSHA
(WISHA) Lost Time Accident Rate for each of the past five (5) years. Discuss your firms approach,
commitment, and documentation to safety including return to work policy. Discuss your firms approach to
safety with students, staff and the general public on this project.
5.7
DBE/MWBE Approach and Apprentice Program (5 points).
Provide a summary of your firm’s overall approach to maximizing participation of disadvantaged (including
minority and women business) enterprises and apprenticeship programs, including a history and examples of
recent outreach and procurement efforts and outcomes.
5.8
Community Outreach (3 points)
Describe your planned outreach efforts for ensuring DBEs will have sufficient information about subcontract
opportunities on this project
Discuss your strategies and approach for arranging and packaging subcontracts and negotiated work
packages to encourage the participation of DBEs.
Discuss your past performance achieving compliance with goals, policies and regulations regarding the
recruitment or utilization of DBEs on your projects and as an organization.
6.0
Step 2: INTERVIEWS (40 points)
Those firms identified within the Short List from the Step 1 process will be invited for Interviews.
Firms invited for Interviews will be provided with interview process details following the short list process.
The Interview process will be used primarily to compare to the relevant strength and Project understanding of
short-listed management team members.
7.0
FEE PROPOSALS ( Step 3 – Final Pricing Proposals: 10 Points)
Those firms identified as Finalists following Interviews in Step 2 will be invited to submit Final Pricing
Proposals provided by MPT. The Proposals will include two amounts. The first amount shall be for the
“GC/CM Fee” expressed as a percentage, and the second shall be a lump-sum amount for the “Specified
General Conditions Work.” The terms “GC/CM Fee” and “Specified General Conditions Work” will be defined
in the GC/CM Contract. The criteria that MPT will use to evaluate the Final Proposals are stated in Section
8.3.
The Fee shall be stated as a percentage, which, for the purposes of Step 3, will be multiplied by the
estimated MACC to determine a single, lump-sum dollar amount of the GC/CM Fee. The dollar amount of
the Fee will be added to the dollar amount for the Specified General Conditions Work to determine a single
amount that will constitute the Proposer’s total proposal.
No other entries, modifications, or qualifications should be made to the Final Pricing Proposal. MPT
reserves the right to reject any or all Proposals, and to waive informalities or non-material irregularities in the
Proposals received.
The name, address, and contractor registration number of the Proposer shall be typed or printed on the
Proposal in the space provided. The name must match the name on the proposal guarantee.
Proposals must be submitted on the forms furnished by MPT or on copies of those forms, and signed by a
person authorized to bind the Proposer. Only the amounts and information asked for in the Proposal form
will be considered as the Proposal.
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8.0
EVALUATION CRITERIA
All the submittals received will be reviewed by the evaluation committee established by MPT. Each evaluation
criterion has been assigned points based on its relative value to the GC/CM selection process as a whole. The
criteria and their associated points are as follows:
8.1
Step 1 - Proposal & Statement of Qualifications
8.1.1
Letter of Interest
0 points
8.1.2
Staff Qualifications
10 points
8.1.3
Past Performance on Relevant Projects
10 points
8.1.4
Project Approach
15 points
8.1.5
Firm Location, Current Workload
5 points
8.1.6
Accident Prevention Program, Safety, Claims,
5 points
8.1.7
DBE/MWBE Approach and Apprentice Program
5 points
Subtotal:
50 Points*
*Points scored from Step 1 will be carried over into point totals earned in Step 2, Interview and Step
3, Final Pricing Proposal.
8.2
Step 2 - Interviews.
At the conclusion of the Step 1 process, those firms identified on the Short List will be invited into Interviews.
An agenda, including details, presentation topics, information, and/or format, will be transmitted to those
firms prior to the scheduled date and time of the Interviews.
Evaluation Criteria for Interview
Points
Presentation: Clarity and thoroughness of presentation, and firm’s
understanding of and approach to the requirements of the Project.
15
Specific Questions: Thoroughness and insight in providing direct and clear
answers to the questions asked.
20
Communication: Overall quality of the team’s presentation, including
interpersonal communications between team members and the interview
panel. Quality of questions asked by the firm.
5
Subtotal Possible Points for Interview:
40*
*Points received as a result of the Step 2, Extended Interviews will be combined with points received
in Step 1 & 3, Final Pricing Proposal, to determine the selected GC/CM.
8.3
Step 3 - Final Pricing Proposals
Those firms identified as Finalists at the completion of Step 2 will be invited to submit sealed Final Pricing
Proposals for the GC/CM Fee and Specified General Conditions work. The lowest responsive and
conforming Final Pricing Proposal will receive 10 points. All other Final Pricing Proposals shall be scored as
follows:
Final Proposal Score = (Low conforming Proposal Price/ Proposal being evaluated) x 10
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Total Possible Points for Step I SOQ, Step 2 Interview and Step 3 Final Pricing Proposal 100 Points
The GC/CM receiving the highest combined score as a result of the response to the RFP, Interviews and
Final Pricing Proposals will be selected to enter into an agreement with MPT that provides for
Preconstruction Services and MACC negotiations, but MPT reserves the right in its sole discretion to reject
any proposal if the Final Pricing Proposal is not within 20% of the Low Conforming Final Proposal.
Firms will not be asked to submit a bid for fee and specified general conditions final proposal if the firm’s bid
would have to be significantly lower than its competition to be successful.
9.0
SUBMITTAL REQUIREMENTS
9.1
Submittal Delivery
In a sealed envelope or box clearly marked as “Response to RFP, GC/CM Services (Contractor
Name), Metro Parks Tacoma Eastside Community Center” include: One (1) original unbound,
clipped 8 ½”x11” hard copy and six (6) bound hard copies, as well as one (1) electronic copy (CD,
DVD, or flash drive) of the response to this RFP (in pdf format) containing the items listed in Section
5. The submittal must be received by the time/date noted in Section 2.2 – Anticipated Schedule, or
as modified by subsequent addenda. Proposals will be received as follows:
By hand (in person or by courier) or by U.S. Mail:
Jeremy Woolley
Metro Parks Tacoma
th
4702 South 19 Street
Tacoma, WA 98405
MPT will consider a time stamped receipt from the MPT Headquarters front desk as evidence of the
actual receipt of the proposal.
MPT will not accept proposals by facsimile or electronic transmission. Any proposal that fails to meet
the deadline or delivery requirement will be rejected and returned to the Proposer without having
been opened, considered, or evaluated. In the event of any conflicts between the hard copy and
electronic copy, the hard copy will prevail.
9.2
Late Submittals
Submittals and/or modifications of submittals, received at the office designated in the solicitation
after the exact date and time specified for receipt, will not be accepted.
9.3
Cancellation of RFP or Postponement of Submittal Due Date and Time
MPT reserves the right to cancel this RFP at any time. MPT may change the date and time for
receiving submittals prior to the date and time established for submittal.
9.4
Pre-submittal Conference
A pre-submittal conference will be held at:
January 4, 2016 2:00pm – 3:30pm.
Metro Parks Tacoma
4702 S 19th St, Tacoma, WA 98405
Board Room
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All prospective Proposers are strongly encouraged to attend. Attendees should arrive at least 10
minutes before the start time. The intent of the pre-submittal conference is to assist the Proposers to
more fully understand the requirements of this RFP. Proposers are encouraged to submit questions
in advance to enable MPT to prepare responses. All questions shall be submitted via electronic mail
(E-mail) to:
Jeremy Woolley
Metro Parks Tacoma
Email: [email protected]
Questions will be encouraged and welcomed during the pre-submittal conference.
9.5
Cost of Submittals
Proposers are responsible for all costs of participating in this process.
9.6
Collusion or Improper Contact
Contact with MPT staff, Selection Committee members, Design Teams or Parametrix regarding this
RFP or collusion of any kind is strictly prohibited. Proposers violating this prohibition will be
disqualified from competition.
9.7
Public Disclosure of Submittals
Submittals received by MPT in response to this RFP become public records that are subject to
Chapter 42.56 RCW, the Public Records Act. The Proposer should clearly identify in its submittal
any specific information that it claims to be confidential or proprietary. After a decision to award the
contract has been made, the submittals will be available for inspection and copying by the public. If
MPT receives a Public Records Act request to view the information marked confidential or propriety
in a Proposer’s submittal following an award, MPT’s sole obligation shall be to notify the Proposer (1)
of the request and (2) of the date upon which such information will be released to the requester
unless the Proposer obtains a court order to enjoin that disclosure pursuant to RCW 42.56.540. If
the Proposer fails to timely obtain a court order enjoining disclosure, MPT will release the requested
information on the date specified.
9.7
Non-Closure Obligation
Any data provided by MPT either before or after Contract award shall only be used for its intended
purpose. Contractors and Subcontractors shall not utilize nor distribute MPT data in any form
without the express written approval of MPT.
9.8
Addenda
If at any time, MPT changes, revises, deletes, clarifies, increases, or otherwise modifies the RFP,
MPT will issue a written Addendum to the RFP. Proposers must register on the Metro Parks website
http://www.metroparkstacoma.org/rfp/ for this RFP to be notified of addendum and new documents
on this RFP. It is the Proposer’s responsibility to check for addenda and other new documents online. The Proposer shall acknowledge in their letter of interest that they have reviewed any addenda
issued to the RFP.
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9.9
Questions and Interpretation of the RFP
No oral interpretations of the RFP will be made to any Proposer. All questions and any explanations
must be requested in writing and directed to MPT no later than date specified herein or as extended
per addendum. Oral explanations or instructions are not binding. Any information modifying a
solicitation will be furnished to all Proposers solely by written addendum. Communications
concerning this RFP with other than the person listed below may cause the Proposer to be
disqualified.
All questions regarding this procurement must be submitted via email to:
Jeremy Woolley
Metro Parks Tacoma
Email: [email protected]
10.0
CONTRACTOR’S RESPONSIBILITY
At the time of submitting the Final Pricing Proposal, all Proposers must be registered by the Washington
State Department of Labor and Industries in accordance with RCW 18.27.020; have a current UBI number;
as applicable, have Industrial Insurance (worker’s compensation) coverage for the bidder’s employees
working in Washington, as required in RCW Title 51, Washington Employment Security Department Number
as required in RCW Title 50, and Washington Department of Revenue State Excise Tax registration number
as required in RCW Title 82; not be disqualified from bidding on any public works contract under RCW
39.06.010 or RCW 39.12.065(3); and satisfy the bidder responsibility criteria in RCW 39.26.160(2).
11.0
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS
If the GC/CM Contract is a covered transaction for purposes of 49 CFR Part 29, the Contractor will be
required to verify that neither the Contractor, nor its principals, as defined at 49 CFR 29.995, nor affiliates, as
defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The
Contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with
49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By signing and submitting the
Contract, the Contractor certifies as follows:
The certification in this clause is a material representation of fact relied upon by Metro Parks Tacoma. If it is
later determined that the Contractor knowingly rendered an erroneous certification, in addition to remedies
available to MPT, the Federal Government may pursue available remedies, including but not limited to
suspension and/or debarment. The Contractor agrees to comply with the requirements of 49 CFR 29,
Subpart C while performing the Contract and further agrees to include a provision requiring such compliance
in its lower tier covered transactions.
12.0
PROPOSAL GUARANTEE
Finalists invited to submit Final Pricing Proposals shall furnish a proposal guarantee in the form of a firm
commitment, such as a letter from your respective bonding company indicating your ability to bond the
project, in the amount of at least 5% of the total Final Proposal (Sum of the GC/CM Fee and the lump-sum
amount for Specified General Conditions).
PROTEST PROCESS
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At the conclusion of Step 1, notices will be sent to those firms not invited to continue onto Step 2 –Interviews.
At the conclusion of Step 2, notices will be sent to those firms not invited to continue onto Step 3 – Final
Pricing Proposal.
A. Form of Protest. In order to be considered, a protest shall be in writing, addressed to the MPT
Project Manager at the address listed above, and shall include:
1. The name, address, and phone number of the Proposer protesting, or the authorized representative
of the Proposer;
2. The Request for Proposals (RFP) Title under which the protest is submitted;
3. A detailed description of the specific grounds for protest and any supporting documentation. It is the
responsibility of the protesting Proposer to supplement its protest with any subsequently discovered
documents prior to MPT’s decision;
4. The specific ruling or relief requested; and
5. Evidence that all persons with a financial interest in the procurement have been given notice of the
protest or if such persons are unknown, a statement to that effect.
B. Who May Protest.
1. Protests based on qualifications criteria: Any prospective Proposer.
2. Protests following submittal: Any Proposer submitting a response to the RFP showing a substantial
financial interest in the solicitation or award of any Contract.
C. Time to Protest.
1. Protests based on qualifications, criteria or other terms in the RFP documents that are apparent on
the face of said documents must be received by MPT no later than five (5) calendar days prior to the
date established for submittal of proposals.
2. Protests based on other circumstances must be received by MPT within five (5) calendar days after
the protesting Proposer knows or should have known of the facts and circumstances upon which the
protest is based. In no event shall a protest be considered if all submittals are rejected or after
award of the contract.
D. Determination of Protest.
1. Upon receipt of a timely written protest, MPT Project Manager shall investigate the protest and shall
respond in writing to the protest prior to the award of the Contract. Except as provided section ‘E’
below, the decision of MPT Project Manager shall be final.
E. Reconsideration of Director’s Decision.
A financially interested Proposer may request that MPT Project Manager’s adverse decision be review
by the Metro Parks Chief Planning Manager on a reconsideration basis only. The only justification for
reconsideration must either be (i) discovery of new information relevant to the underlying grounds for
protest and unavailable at the time of the protest to MPT Project Manager; or (ii) an error of law or
regulation made by MPT Project Manager.
1. The request for reconsideration must be in writing, filed with the Metro Parks Chief Planning
Manager, and include:
i. name, address, and telephone number of the person protesting or their authorized representative;
ii. a copy of the written decision of MPT Project Manager; and
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iii. justification for reconsideration by MPT Project Manager’s decision, including all pertinent facts
and law on which the Proposer is relying.
2. The financially interested Proposer must file the request for reconsideration no later than five
calendar days after receiving MPT Project Manager’s decision on the protest.
3. Upon receipt of a request for reconsideration, the Metro Parks Chief Planning Manager or designee
shall review:
i. the information submitted to and reviewed by MPT Project Manager; and
ii. The decision of MPT Project Manager, and shall thereafter issue a final determination regarding
the request for reconsideration. No other information will be reviewed unless the basis for the
request for reconsideration is new information.
F. Failure to Comply.
Failure to comply with the procedures set forth herein may render a protest untimely or inadequate, and
may result in rejection thereof by MPT.
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