JOB DESCRIPTION
Job Title:
Grants Coordinator
SOC code:
43.9199
FLSA Classification:
Non Exempt
Department/Location:
Construction
Reports to:
Construction Manager
Status:
EEO-1:
Full Time Regular
Professionals
Dependent upon Grant
Funding
Normal Work Hours and Days: Regular hours are 8AM to 4:30PM
Monday through Friday
Approved by:
Date:
Effective Date:
Summary:
Work in conjunction with Departmental Managers in researching and preparing
proposals for submittals of potential funding sources. Responsible for gathering,
preparing, maintaining grant files and documentation. Provide reporting of grants to
reporting agencies and supervisor.
Essential Functions:
 Provide accountability and regular reporting of current grants and other activities to
reporting agencies and supervisor.
 Researches funding source proposal requirements and submittal deadlines and
maintains report deadline calendar.

Develop and maintain a reliable system for tracking deadlines and all other
information regarding present and potential foundation and agency funders.

Track/monitor projects and activities for current grants.

Coordinates preparation, assemble, and delivery of proposal documents.

Assist in business development activities to help build and expand IRHA’s services
and revenue enhancement activities as directed.

Follows up and provides additional information as required by funding sources on
behalf of IRHA and Tribes that have designated IRHA as their Tribally Designated
Housing Entity.

Works with Departmental Managers and staff to determine adherence to grant
requirements.

Coordinate activities, to include planning, cost estimates, scope of work and
scheduling for grant projects.

Provide accountability and regular reporting of budget changes and other financial
activities for grant projects to supervisor.

Monitors and evaluates grants through on-site review and review of accounting,
progress and activity reports.

Research energy efficient and alternate energy technologies for integration in IRHA
projects with regards to potential grants.

Assist with planning services, including long-term strategy development, energy
procurement strategies, solicitation and evaluation of energy suppliers, risk
assessment and management associated with energy contracts, benchmarking of
energy management performance and application and evaluation of relevant best
practices.

Work closely with the departmental managers and staff, specifically the Grant Writer,
Mechanical and Electrical Administrators and/or contractors.

Conduct research and funding search activities to identify energy, alternative energy,
and housing project grants and opportunities.

Assist and perform grant and proposal writing and preparation activities.

Assist the Construction Manager with various tasks.

Update and maintain current paper and electronic filing in regards to grant files.

Assist in preparation and provide assistance as needed for audits and grants
monitoring.

Conduct daily client and partner relations activities, including phone
communications, written and email correspondence. Coordinate with Tribal offices,
potential clientele as needed.

Perform duties in compliance with established local, state, and federal laws, rules
and regulations, and policies and procedures of Interior Regional Housing Authority.

Assist Contract and Procurement officer with drafting contracts for grant specific
activities, as well purchasing for potential grants.
Other Tasks:
• Perform other duties as assigned.
Supervisory Responsibilities:
No supervisory responsibilities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential
function and preferably can also perform other tasks satisfactorily. The requirements
listed below are representative of the knowledge, skill and/or ability required.
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Grants Coordinator
Reasonable accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions if such accommodations do not cause
undue hardship to the organization.
Education and/or Experience:
Minimum: Bachelors degree and/or four (4) years experience working in pertinent field;
or an equivalent combination of training and experience.
Preferred: Four year (4) degree in business management or similar field. Four years
experience with housing projects and grants in Alaska.
Skills, Knowledge and Abilities:
 Must be diligent, accurate, and maintain files and filling system
 Ability to multi-task and set priorities
 Able to lift 25 pounds
 Able to effectively work and communicate with diverse groups as well as individuals
 Must have a valid drivers license
 Ability to communicate information in writing so others will understand.
 Ability to understand and follow written and verbal instructions.
 Ability to meet project schedules with dependability and consistency.
 Ability to work long days/hours and in inclement weather conditions.
 Ability and willingness to travel extensively, including extended and overnight travel,
in performing functions of this position regardless of the time of year.
 Ability to understand and knowledge of alternative energy sources and energy
efficiency strategies.
 Knowledge and understanding of HUD statutes and regulations.
 Knowledge of customer service principles and techniques.
 Ability to perform computer and technology functions with proficiency, specifically in
word processing, forms and publishing materials, database and spreadsheet
programs.
 Ability to learn, interpret and apply complex and technical regulations, policies and
procedures as related to the Native American Housing Assistance and Self
Determination Act, private sector funding processes, familiarity with funding sources
which apply specifically to the interests of Alaska Native Tribal or Non-Profit entities.
 Ability to learn, interpret and apply state and federal rules, regulations, policies, and
procedures and reporting requirements for grants and grant recipients.
 Ability to research innovative and best practices in alternative energy and energy
management practices, solicit energy suppliers/venders and develop appropriate
energy procurement strategies.
 Ability to develop and maintain positive and effective relationships with partner
agencies and IRHA clientele.
 Ability to perform independently and as a member of a team.
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Grants Coordinator
 Ability to accurately perform mathematical computations.
 Ability to use tact, discretion and courtesy in dealing with clients and the public in the
course of work.
 Ability to establish and maintain working relationships with managers, employees and
others encountered in the course of work.
 Ability to positively and professionally represent IRHA in business and related public
activities.
Physical Requirements:
Regularly required to sit; talk or hear, both in person and by telephone; and repetitively
operate, handle and maneuver office equipment. Frequently required to stand and walk
maneuver at least 30 lbs (materials and supplies). Specific vision abilities required by
this job include close vision and ability to adjust focus. The ability to travel frequently
and walk for several hours at a time.
Working Conditions:
Some work is performed in the administrative office environment with quiet to moderate
noise level. Work is also performed in various remote communities when meeting with
village clientele, frequently involving limited resources and inclement weather
conditions.
This job description in no way states or implies that these are the only duties to be
performed by the employee(s) incumbent in this position. Employee(s) will be required
to follow any other job-related instructions and to perform any other job-related duties
requested by any person authorized to give instructions or assignments.
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Grants Coordinator