1
Signature of the Vendors with seal
CONTENTS OF BID DOCUMENT
Sl. No.
Particulars
Page Numbers
1
Schedule of Events for Submission of Technical Bid
4
2
Scope of work
5
3
Job specifications
6
4
12
a
PART – I
Technical Proposal
Notice Inviting Requests
b
Technical Proposal Application
14
c
Important Instructions
16
d
Technical Proposal Criteria
18
e
Profile of the Bidder
20
f
Terms & Conditions of Agreement
22
g
Other Conditions
25
h
Labour Laws, Provident Fund and ESI
26
i
Compliance to statutory provisions
28
j
Wages to persons deployed
29
k
Penalty for non-remittance of PF & ESI contribution
29
l
Government and Local Rules
30
m
First Aid
30
n
General
31
o
Quantity variations
31
13
2
Signature of the Vendors with seal
p
Arbitration
32
q
Constitution of the Vendor
32
r
Subletting
33
s
Laws governing the Contract
33
t
Recovery of Cost of Damaged Property
33
u
Penalty
34
w
Security
34
v
Members of the Institute not individually liable
34
x
The Institute not bound by personal representations
35
y
Undertaking
35
z
Details of Previous Contracts
36
3
Signature of the Vendors with seal
aa
Details of Current Contracts
37
ab
Technical Proposal
38
5
PART – II
42
Financial Proposal
a
Schedule of Events for submission of Financial Bid
47
b
Proforma of National Electronic Funds Transfer
48
c
Financial Bidding Conditions from M/s KSEDCL
49
d
Tax Structure
56
e
Financial Bid for IIMB-MDC
57
f
Break-up of Manpower at MDC
58
g
Menu of Items for Breakfast
59
h
Menu of Items for Lunch
60
i
Menu of Items for Dinner
61
j
Menu of Items for Special Buffet
63
k
Details of Snacks to be served
65
l
Brand/Variety of Raw Materials used
66
m
Proforma of Performance of Bank Guarantee
67
SCHEDULE OF EVENTS FOR SUBMISSION OF TECHNICAL-BID
The Schedule of Events for Submission of Technical Bid is stated below:
Sl.
No.
Particulars
1
Advertisement for Notice Inviting Responses of Vendors in
Newspapers
2
Date of issue of Technical Bid on-line
Date &
Amount
29-04-2013
29-04-2013 to 1005-2013
4
Signature of the Vendors with seal
3
4
Value of Earnest Money to be deposited by DD / Banker’s Cheque in
favour of IIMB, Bangalore payable at Bangalore from Scheduled
Banks only.
Dates of Site Inspection
a) Date:
b) Time:
5
Pre-Bid Meeting with Vendors at IIMB Campus
6
Last Date of Submission of Technical Bid with duly signed Tender
Documents in Hard Copy without quoting rates along with EMD
a) Date:
b) Time:
c) Place: Executive Education Programme Office, C Block,
Ground Floor, Main Building, IIMB Campus, Bannerghatta
Road, Bangalore
d) Contact Person: Mr. Ramesh Babu
e) Contact Number: 080 – 2699 3660
7
8
9
7
8
Rs.2,50,000/-
a) 10-05-2013 and
11-05-2013
b) 10.00 to 16.00
Hours
14-05-2013
a) 23-05-2013
b) 10.00 to 16.00
Hours
Date of Opening of Technical Bid
a) Date:
b) Time:
a) 24-05-2013
b) 11.30 Hours
Date of Technical Evaluation & Publication of Shortlisted Vendors for
Financial Bid
05-06-2013
Receipt of DD / Banker’s Cheque for e-bidding Rs.5,000/- + 12.36%
Service Tax in favour of M/s
KSEDCL, Bangalore
a) Date
b) Time
Closing of Online Financial Bids
a) Date:
b) Time:
Opening of Online Financial Bids
a) Date:
b) Time:
c) Place: M/s Karnataka State Electronics Development
a) 06-06-2013
b) 10.00 to 16.00
Hours
a) 13-06-2013
b) Up to
16.00 Hours
a) 14-06-2013
b) 11.30 Hours
5
Signature of the Vendors with seal
Corporation Ltd. (KSEDCL), No 29/1, Race Course Road.
Bangalore -560 001
9
Report on E-Tendering ranks by M/s KSEDCL
a) Date:
b) Time:
a) 14-06-2013
b) 16.30 Hours
10
Opinion of the Committee Members
17-06-2013
11
Date of Issue of Orders for the Successful Vendor
01-07-2013
The interested bidder may refer to the Financial bid for the Schedule of Events for the
Submission of the Financial bid (please note that the Financial bid is open to shortlisted
bidders of the Technical Bids only).
6
Signature of the Vendors with seal
1.
SCOPE OF WORK:
1.1
Indian Institute of Management Bangalore, Bangalore is a premier Management
Institute engaged in Management education and research. The Executive Education
at IIMB, Bangalore is one of the leading providers of Management education and
training to the working executives of the corporate world and the Government. The
participants of the Executive Education Programmes held at IIMB stay at our
Management Development Centre (MDC) and the Executive Block.
1.2
IIMB wishes to appoint a vendor to provide the catering services for the MDC and
also provide Housekeeping services for the MDC, Executive Block and MHU.
1.3
The summary of the services to be provided under this contract are as follows:
Sl.No.
1.
Name of the Facility
Management Development Centre (MDC)
Type of Services
Catering services for an
average of 200 guests per
meal at any point of time.
2.
Management Development Centre – 116
General Rooms, 2 Suites, Dining Hall and the
Kitchen
Housekeeping services
3.
Executive Block – 52 Units
Housekeeping Services
4.
Married Students Hostel Units (MHU) – 8
Units
Housekeeping Services
2.0
JOB SPECIFICATIONS:
2.1
MDC CATERING
2.1.1
The Vendor should provide Catering in the MDC for the Participants /
Occupants, Guests of the Institute at the Dining Hall / VIP Dining Hall / The
Hoods for out-door dinner / mini open-air theatre (OAT) for cultural
programmes and dinner.
2.1.2
The Agreement shall be valid for a period of Five years from the date of
entering into the contract.
7
Signature of the Vendors with seal
2.1.3
The Institute proposes to obtain the license from FSSAI (Food Safety and
Standards Authority of India) for the MDC kitchen. The selected bidder has to
conform to the FSSAI license norms.
2.1.4
The Insitute shall provide to the vendor a suitable kitchen with cooking area,
vegetable cutting area, stores room, dish-wash room, pot-wash room, grocery
store room and utensils store room, necessary utensil / crockery and cutlery
items will be handed over to the vendor and a list of such items will be
prepared and acknowledged by him. These items are to be kept in safe and
proper custody and use within the premises and will be the sole property of
the Institute, exclusively meant for its use.
2.1.5
The Institute will provide only initial supply of utensils, crockery and cutlery to
the vendor. The vendor will make good the losses by replacement of items /
damages as and when total loss or damage occurs by defraying the cost of
such items.. In case of items that need to be retired due to long usage the
institute will bear the cost of the items. In case of items being
broken/damaged due to mishandling, the vendor has to bear 25% of the cost.
2.1.6
The Institute will provide the vendor 20 commercial and 20 domestic type
empty cooking gas cylinders (LPG) exclusively for the purpose to be specified
by the Institute. A separate gas : room together with its pipeline layout will be
handed over to the vendor. The vendor under his own arrangements has to
collect and pay for filled LPG cylinder for his use in the kitchen, and will be
wholly responsible for their custody, safety and protection from fire hazard.
All Fire Safety measures as per BIS to be followed.
2.1.7
The Vendor agrees and undertakes to perform all the items of the work
relating to Catering at the MDC. The vendor shall engage sufficient workers
on any given day for the satisfactory completion of catering work assigned to
him from time to time under his proper supervision, discipline and control.
Workforce is the sole responsibility of the vendor and all legal requirements
concerning their deployment will be the sole concern of the vendor and such
persons will not be entitled for any payment, compensation, consideration for
wages of any descrimination by the Institute. The vendor shall be solely
responsible for payment of ESI, PF, Gratuity and other benefits to his workers
and shall abide by all the rules and regulations, statutory and otherwise, to the
satisfaction of the Institute.
2.1.8
The specified categorywise minimum number of Manpower to be available
daily is spelt out in Annexure – II.
8
Signature of the Vendors with seal
2.1.9
The Vendor shall ensure that his workers, agents and staff are attired in clean
uniform, well-behaved, courteous and disciplined.
2.1.10
The Vendor shall use cooking gas (LPG) at his cost for cooking all items in the
kitchen. As the Vendor is required, from time to time, to use electrically
operated appliances like mixers and grinders, a sum of Rs.1000/- (Rupees One
Thousand only) towards electrical charges shall be paid every month by the
vendor to the Institute. Water required for cooking, washing and incidental
purposes will be supplied free of cost by the Institute to the Vendor. The
Vendor shall ensure that his staff is trained by fire drills regularly in operating
fire extinguishers which shall be supplied by the Institute; and that proper and
adequate fire precautions, safeguards and preventive measures against fire
are taken by the vendor.
2.1.11
If the number of Participants / Occupants is less than 25 for a day, the
Institute shall pay catering charges for a minimum of 25 persons per day as
retainer fee. If the numbers of Participants / Occupants is 25 or more for a
day, the Institute shall pay catering charges for the actual number of
Participants.
2.1.12
The catering service provided should be of high quality. The vegetables,
provisions and various items used for cooking should be of the best / premium
quality and the quality shall not be compromised under any circumstances.
The food should have high nutritional value. The day’s menu should be
displayed in the dining hall. Potable, good quality water should be used for
cooking and drinking purposes.
2.1.13
The Vendor should provide sachets containing sugar / sugar free for coffee /
tea/ milk in the participant’s room during occupancy and the same must be
refilled daily.
2.2
MDC HOUSEKEEPING
2.2.1
Housekeeping contract will include all covered as well as open areas of the
MDC Complex including 118 Guest Rooms with attached toilets and bath
rooms, Conference Hall, Lounge, Executive Seminar Room, Billiards Room,
Yoga / Gym Hall, Terrace Gardens, Balcony in A-1, A-2 and A-2.2 Blocks,
Reception hall, Computer Lab, Linen Store Room, General Store Room, Gents
and Ladies Toilets near Reception, Kitchen, Dining Hall, Conference Hall
including Peripheral Roads, Car Parking Area and Gardens, Lawns inside and
outside maintained in the MDC area.
9
Signature of the Vendors with seal
2.2.2
All the daily services relating to Management Development Centre will be
accomplished before time, unless specially advised otherwise. Even on
Sundays and Holidays all jobs relating to housekeeping will be completed.
2.2.3
The Vendor will provide a team of adequate number of personnel including
Manager, Supervisor and 2 Receptionists per two shifts and 1 Receptionist
during night.
2.2.4
The Manager, Supervisors deployed will have proper qualification in Hotel
Management Housekeeping, maintain good conduct and be physically fir for
the work.
All the workers will wear clean uniforms while attending to their duties and
carry their photo identity cards, displayed prominently. The Vendor will
provide summer / winter uniform, shoes etc. to their employees as per
specification of the Institute, failing which they will be provided uniform etc.
by the Institute out of the payment receivable by the Vendor.
2.2.5
2.2.6
Desired level of cleanliness in the entire MDC of the Institute will be
maintained and for this, all materials / instruments / tools etc. will be
provided by the Vendor. The supervisor of the Vendor will attend to
complaints on urgent basis round the clock.
2.2.7
Good branded (and approved by the Institute) toiletries / cleaning materials /
instruments in sufficient quantity and good quality (as decided by the
Institute) to be provided by the vendor will be as under:
a.
b.
c.
d.
e.
f.
g.
h.
Soap / liquid soap
Odonil, Naphthelene balls in toilets
Detergents, phenyle, toilet acid
Glass cleaners
Brushes, Brooms / Wipers, Sponges, Mops etc.
Vacuum cleaner, garden mover, grass cutter etc.
Floor scrubbing, polishing machine
Mosquito repelling mats & liquids / Brasso / Silvo / Polishing material etc.
2.2.8
The Institute will provide toiletry kit, towel, linen items, mosquito machines
and coffee kettle in the room.
2.2.9
Vendor shall ensure specialized maintenance of all MDC rooms and
bathrooms along with furniture, fixtures, mattresses, pillows, blankets,
bathroom / hostel room / office room / class room, linen, electricity fittings,
10
Signature of the Vendors with seal
bathroom fittings, buckets, sanitary wares, brackets etc. will be ensured
(standard will be specified by the vendor).
2.2.10
Bathroom and bedroom linen will be changed twice a week or on the change
of occupant or as may be decided by the Institute. The Vendor will arrange
washing of all linens, curtains, etc. wherever provided and the charges will be
borne by the Vendor preferably through a reputed laundry. Proper record of
the same has to be maintained and authenticated by the Institute Supervisor.
2.2.11
Provision of the following specialized staff will be ensured:
a. Sweepers
b. Room boys / conference boys
c. Supervisors / Managers / Receptionists to ensure proper housekeeping
reception of trainees / guests / officials and for attending / directing
inward / outward telephone calls received at the reception counter
(round the clock)
d. Plumber and electrician will be provided by the Institute
e. Gardener/s etc.
2.2.12
Electricity should be used to a minimum, and AC should not be used during
Housekeeping of the individual rooms.
2.3
DAILY SERVICES
2.3.1
Removal of waste material / garbage from the dustbin, buckets, mugs and
entire premises including the toilets, open areas / lawns and gardens etc.
2.3.2
Dusting and vacuuming of furniture, cupboards, telephone instruments and
doors, windows, ventilators, blinds and glass partition using glass cleaning
chemicals to keep all such articles dust free during morning time.
2.3.3
Acid cleaning and scrubbing of toilets, wash basins, sanitary fittings using
detergents, deodrants and disinfectants at least twice a day.
2.3.4
Cleaning / mopping of floor area by detergents, disinfectants, etc. in the
morning or as and when required during the day.
2.3.5
Provision of toiletries in the toilets to be checked.
2.3.6
Vacuum cleaning / washing of carpets wherever provided at the Institute.
2.3.7
Provide soap-cakes for each room daily.
11
Signature of the Vendors with seal
2.3.8
Maintaining Checklist for all the activities.
2.4
WEEKLY SERVICES
2.4.1
Mechanical washing and scrubbing of floor area with detergets, dust
removing chemicals and polishing of the floor areas etc.
2.4.2
Removal of cobwebs, dusts, termites, insects, pests etc.
2.4.3
Windows sponging and cleaning
2.4.4
Keeping ceiling and table / pedestal fans, air-conditioning grills dust-free.
2.4.5
Cleaning of dustbins and buckets with detergents.
2.4.6
Up-keep of partitions glasses and panes with utmost care and by application
of glass cleaning chemicals.
2.4.7
Acid cleaning of sanitary wares.
2.4.8
Polishing & oiling of door-closers, door handles, and other brass fittings with
silvo / brasso / lubricants, dusting and cleaning of murals, sceneries, photoframes, idols etc.
2.4.9
Polishing of taps and other steel fittings in the toilets with Silvo / Brasso.
2.4.10
To spray Good Knight or equivalent etc in rooms, class rooms, office rooms,
conference hall, dining room etc. to keep all such area insects free. The
vendor will provide the mosquito repellent spray pump and the spraying
material.
2.4.11
Shampooing / Spraying / Disinfecting all carpets.
2.4.12
Pest control of the entire building will be done as required by the Institute.
2.4.13
Specialized cleaning of computers, peripherals, hardware, telephones,
workstations and other sophisticated equipments as per direction of the
Insitute.
12
Signature of the Vendors with seal
13
Signature of the Vendors with seal
NOTICE INVITING RFQAND PROPOSAL
For
CATERING AND HOUSE KEEPING SERVICES
IIMB invites applications from reputed vendors for providing Catering and House
Keeping works for the Management Development Centre (MDC), Executive Block and
Married
Housing
Units
(MHU).Please
refer
to
details
available
at
www.iimb.ernet.in/opportunities/commercial
Chairperson, EEP
14
Signature of the Vendors with seal
TECHNICAL PROPOSAL APPLICATION
Contact No.
Description of work: Technical Proposal for Catering and House Keeping Services for
the Management Development Centre, Executive Block and Married Housing Unit at
the IIMB Campus, Bannerghatta Road, Bangalore – 560 076.
To
The Director,
Indian Institute of Management Bangalore
Bannerghatta Road,
Bangalore-560 076.
Dear Sir,
Having examined the Technical Proposal Document including scope of consultancy
works, we hereby submit all the necessary information and relevant documents for prequalifying as per bidding for the Vendors for the above mentioned work.
The
application
is
made
by
us
on
behalf
of
………………………………………………………………………………………………….
(Group/Firms)
in
the
capacity
………………………………….
…………………………….
of
……………………….
15
Signature of the Vendors with seal
…………………………………………………………………………………………………. duly authorized to submit
the offer.
The necessary evidence admissible in law in respect of authority assigned to use on
behalf of the Group of Firms for applying and for completion of the contract document is
attached herewith.
We understand that the Director, Indian Institute of Management Bangalore,
Bannerghatta Road, Bangalore, reserves the right to reject any application without assigning
any reasons.
Date:
Enclosure:
Application for Technical Proposal should enclose the following:
1. Evidence of authority to sign
2. Latest brochures
16
Signature of the Vendors with seal
IMPORTANT INSTRUCTIONS
1.
Read the Bid Documents carefully before filling.
2.
Sign each page with seal.
3.
The Vendor can inspect the existing IIMB-MDC Catering and Housekeeping area on
10-05-2013 and 11-05-2013 between 10.00 to 16.00 hours before submitting the
tender.
4.
Submission that do not satisfy the Technical proposal shall not be considered for the
Financial Proposal.
5.
Any price / commercial disclosure in the Technical Proposal will disqualify the vendor
without any further scrutiny. The prequalified vendors will be informed for
participating in Financial Bid.
6.
EMD of Rs.2,50,000/- in favour of Indian Institute of Management Bangalore,
Bangalore payable at Bangalore from any scheduled Bank to be enclosed.
7.
Late proposals including postal delays or incomplete proposals shall be rejected.
8.
Price Bids of the prequalified vendors will only be opened, if there are no conditions
put forward by vendors in the Technical Proposal.
9.
Any attempt to influence the tender committee will not be tolerated. The bidder
found to be engaged in any form of canvassing will be disqualified forthwith.
10.
Quoted price should be inclusive of all taxes and duties.
17
Signature of the Vendors with seal
11.
The offer should be valid for a period of at least 90 days from the date of the tender
opening.
12.
The contract will be for a period of five years, which could be extended further, on
mutual consent of either party at the end of five years.
13.
IIMB reserves the right to reject any or all the tenders, wholly or partly without
assigning any reason thereof. In all matters pertaining to this tender, the decision of
the Director, Indian Institute of Management Bangalore, shall be final and binding.
14.
All offers and covers should bear the name and address of the vendor and all the
pages of the bid document must bear the seal and signature of the vendor.
15.
The vendor should be prepared to come to IIMB to take part in discussions, if
required at a short notice.
16.
A pre-bid meeting would be held on14-05-2013 . The vendors
Pre-Bid Meeting:
who require any clarifications on the bid documents are requested to attend the
meeting.
17.
The completed Technical Bids should reach the Office of the Executive Education
Programmes, C Block. Ground Floor, Indian Institute of Management Bangalore,
Bangalore – 560 076 on or before 23-05-2013 before 4 PM.
18.
Request for any further extension of the above deadline shall not be entertained.
Delayed and/or incomplete bids shall not be considered.
19.
Conditional Bids will not be accepted.
20.
All the documentation in the bid should be in English.
21.
Successful vendor shall execute an agreement on a prescribed format.
agreement papers to be furnished by the vendor.
22.
The Bid should be complete in all respects.
23.
The Minutes of the pre-Bid Meeting will also form part of the Agreement.
The
18
Signature of the Vendors with seal
3.0
TECHNICAL PROPOSAL CRITERIA
3.1
The bidder should be a registered and licensed vendor. Appropriate
documents / Certificates issued from appropriate authorities should be
enclosed to support this.
3.2
Bidder should have a minimum five years of experience in providing similar
type of services. The bidder should have worked with Government / Public
Sector Undertaking / Large Private Sector Institutions and Certificate of
Performance should be enclosed duly indicating the period of contract and
type of payment received.
3.3
The bidder must provide the performance certificate from the top-5
customers by revenue. The performance certificate must provide the
following info: Name of the work, Name of the Client & address, Value of the
contract, Contract period and customer feedback. The customers must rate
the organisation on the following parameters on a scale of 1- 5 (1 -poor, 2 Average, 3-good, 4-Very good and 5- Excellent). ( Quality of work, Financial
Soundness, Technical Proficiency, Resource Facilities, General Behaviour). If
the feedback is for a past contract, reason as to why the contract was not
renewed.
3.4
The bidder must have had a minimum average annual turnover of
Rs.3,00,00,000 (Rupees Three Crores only) during the last five years. Of this,
50% of the revenue must have come from orders worth Rs. 75 lakhs or more.
3.5
The bidder should have KST/CST/VAT/TIN/PAN Registration.
3.6
Bid should be accompanied with an EMD of Rs.2,50,000/- (Rupees Two Lakh
Fifty Thousand only) by way of Crossed Demand Draft drawn in favour of
Indian Institute of Management Bangalore, Bangalore – 560 076, payable at
Bangalore. EMD will not carry any interest and the same will be refunded to
the unsuccessful bidder within 60 days from the date of bid opening or
finalisation of the bid whichever is later. Any bid without EMD in PART – I
will not be considered.
19
Signature of the Vendors with seal
3.7
The EMD of the successful vendor will be returned on his furnishing the
peformance bank guarantee. In case the selected vendor fails to furnish the
peformanace bank guarantee within 15 days of placement of the LOA, the
EMD will be forfeited.
3.8
The Bid Document is non-transferable.
3.9
Bid covers consists of PART I & PART II:
PART – I
a) Profile of the Bidder
b) Bid Documents
c) EMD
PART – II
a) Commercial Bid
20
Signature of the Vendors with seal
PART – ‘I’
PROFILE OF THE BIDDER
TENDER FOR CATERING & HOUSE KEEPING SERVICES
OF VENDORS
1. Name of the Firm/Organisation
:
2. Address
:
3. Telephone No./Mobile No. &
Name of the Contact Person
:
4. Fax No.
:
5. E-mail ID
:
6. Do you have an office at Bangalore?
If so, please provide the Address
and Telephone No.
:
7. Month and Year of Establishment
:
21
Signature of the Vendors with seal
8. Name of Proprietor/Partners/
Directors
9. No. of years of experience in this
field, with References, Certificates
10. Annual Turnover during the
last five years
(Enclose copies of Audited
Financial Statement)
:
:
:
2012-13
2011-12
2010-11
2009-10
2008-09
:
:
:
:
:
11.Whether the firm is an Income Tax
Assessee?
If so, please give the details of PAN :
No. and copy of the latest
Assessment Order
12. Registration No.
:
13. EPF No.
:
14. ESI No.
:
15. KST/CST/TIN No.
:
16. Bank Details (Bank Name and
Address (for ECS payments)
:
22
Signature of the Vendors with seal
4.0
TERMS AND CONDITIONS OF THE AGREEMENT
4.1
Disputes: All disputes that may arise shall be referred to the Director, Indian Institute
of Management Bangalore, whose decision shall be final.
4.2
Insurance to Employees: All employees engaged by the vendor shall be
comprehensively insured for accidents and injuries by the vendor at his cost.
4.3
Duration of the Contract: The duration of this contract is for a period of Five Years,
this may be extended further, on mutual consent and subject to satisfactory
performance of this contract.
4.4
Payment Terms: The payment will be made monthly.
4.5
Indemnity: The Institute shall be indemnified for all losses due to commissions and
omissions of any person deployed by the vendor. There shall not be any loss or
damage caused to the Institute on account of any negligence, carelessness, acts of
omissions / commissions of vendors, his employees or staff and the same shall be
made good by the vendor. It shall be made very clear that the employees / staff
engaged by the vendor shall not be treated or considered as employees of the Indian
Institute of Management Bangalore under any circumstances. The vendor shall
defend, indemnify and hold the Institute harmless from any liability or damage, law
suits, penalties imposed by any State or Central Government Department or
Statutory Body or by third party for reasons of violation of any of their statutory
provisions or requirements. The Institute shall not be liable for any damage or
compensation payable to any workmen or to any person as a consequence of his
work and the Institute shall be completely indemnified accordingly.
4.6
Performance Bank Guarantee: The vendor has to provide a Bank Guarantee for Rs.
15 lakhs from a Nationalized Bank in favour of the Director, Indian Institute of
Management Bangalore, Bangalore – 76, before the commencement of the contract.
4.7
The Performance Bank Guarantee furnished by the vendor will be returned on
satisfactory completion of the contract period.
During the contract, the
performance of the vendors will be monitored and measured through the feedback
of the participants of the Executive Education Programmes. If the feedback is
consistently less than satisfactory, IIMB reserves the right to terminate the contract
with a 2 months’ notice period and invoke the Performance Bank Guarantee.
23
Signature of the Vendors with seal
4.8
On satisfactory completion of the contract period, the Bank Guarantee made by the
vendor will be released only after producing the proof of compliance to Provident
Fund, Minimum Wage etc. as per the prevailing Minimum Wages Act.
4.9
The books of accounts regarding attendance, acquaintance, wages paid, PF Accounts
etc. are to be maintained properly and produced for inspection to the Institute,
whenever asked for and the Institute can take penal action for non-compliance.
4.10
The vendor shall provide the required number of efficient and reliable workers, in
the respective categories for all shifts on all the days of week.
4.11
The vendor shall be responsible for the discipline of his workers.
4.12
The workers employed by the vendor:
4.12.1 Shall not act in any detrimental to the interest of the Institute.
4.12.2 Are not employees of the Institute and shall not have any claim whatsoever on the
Institute.
4.12.3 Uniform: All personnel appointed by the vendor shall wear approved uniforms
provided by the agency during working hours for proper identification of employees
of different agencies.
4.12.4 The vendor shall provide ID Cards to the staff. It will be verified and certified by IIMB
Security Department.
4.12.5 Have to follow the security instructions as directed by the Institute Guidelines on
Security.
4.12.6 They shall not participate in any strike or protest in any form.
4.12.7 The contract workers can take rest in the Rest Areasassigned by the Institute during
break timings.
4.12.8 All contract workers are required to do their duty maintaining hygienic, cleaning and
safety.
4.12.9 The list of workers profile has to be submitted to Human Resources Department for
approval and should be employed only on the approval by the Human Resources
Department.
4.13
The Institute reserves the right to terminate the contract with 2 months notice
before its expiry, if the performance is not as per our job specification.
4.14
There will be a periodical evaluation of the work done by the vendor from time to
time, and he will be informed about the same.
24
Signature of the Vendors with seal
4.15
The vendor shall comply with all the requirements under labour and other relevant
laws and maintain the required documents. Any violation or non-compliance shall
be viewed very seriously resulting in penal action as well as termination of the
contract depending on the seriousness of the violation.
4.16
The rate quoted by the vendor shall include all the component of taxes leviable as
applicable to works and service contract, if any.
4.17
It is emphasized that the contract is purely a Maintenance Contract intended for
carrying out all the works entrusted in the schedule appended to this and at no stage
this should be interpreted as a LABOUR CONTRACT.
4.18
Where counter terms and conditions, printed or cyclostyled conditions have been
offered by the vendor, the same shall not be deemed to have been accepted by the
Institute, unless written acceptance thereof is obtained.
4.19
On all matters pertaining to this work order, the decision of the Director of the
Institute shall be final and binding.
5.0
OTHER CONDITIONS
5.1
Adequate number of manpower should be supplied so that the work is done in
specified time. Sufficient number of workers should be available to carry out the
work. The number should be declared in the Commercial Bid separately.
5.2
All records shall be maintained by the vendor as a part of record of day-to-day work
done, they shall be daily authenticated by the Facility Manager at IIMB. They shall
become the basic documents for preparation of bills on monthly basis. They shall be
maintained in duplicate, one set with each of the supervisor of the vendor and the
other with the Institute.
5.3
The works as specified in job specifications have to be carried out as per the
schedule and also within the stipulated time given. The vendor shall employ as
much manpower as required (after approval) and utilize such quality and quantity of
material as required for maintaining high standard of cleanliness within the
stipulated time.
6.0
LABOUR LAWS, PROVIDENT FUND, ESI
6.1
The vendor shall obtain necessary license from the licensing Authority under the
Contract Labour (Regulation & Abolition) Act, 1970 and the Central Rules framed
thereunder and produce the same to IIMB before start of the work.
6.2
The vendor shall enforce the provisions of ESI Act and Scheme framed thereunder
with regard to all his employees involved in the performance of the Contract, and
shall deduct employee’s contribution from the wages of each of the employees and
25
Signature of the Vendors with seal
shall deposit the same together with employer’s contribution of such total wages
payable to the employees in the appropriate account. Vendor is required to submit
documents / challans towards proof of remittance towards ESI for the workers
engaged for this work along with every RA bill. Factory Inspectorate’s requirement is
to be met by the vendor and shall be included within his quoted price.
6.3
The vendor should comply with the provision of the Employees’ Provident Fund Act.
The vendor should promptly deposit P.F. deduction of the eligible contract
employees plus the employers’ contribution to the RPFC. For this purpose agency
must submit a certificate in their Bill that PF amount has been deducted from the
eligible employees and along with the employers contribution has been deposited
with RPFC. In support of this, the agency must furnish the challan / receipt for the
payment made to RPFC.
6.4
The vendor has to maintain record of all details called for by EPF organization for the
labour employed by them and has to submit the same at any time if called for.
6.5
All liabilities of the Contract like Salaries, wages and other statutory obligations in
respect of the persons engaged by the vendor shall be borne by the vendor. In view
of the provisions of the ESI Act, PF and the EPF Act and other Acts, as may be
applicable to IIMB, the vendor shall take necessary steps to cover its employees
under the said enactments and shall submit proof of such compliance to IIMB
periodically, or at any date upon such request, as may be made by IIMB to the
vendor. In the event of non-compliance with the statue or the provisions thereof,
referred to above, it shall be open to IIMB to withhold such amount as in its opinion
is due and payable by the vendor in respect of its employees from and out of dues,
payable by IIMB to the vendor and such due shall be held by IIMB with it until proof
is submitted by the vendor to IIMB indicating compliance with such statues within
reasonable time, failing which IIMB shall deposit such amounts with the authorities
concerned on behalf of the vendor and inform the vendor of such deposit or
deposits.
6.6
The provision of EPF & MP Act, 1952 and the Rules / Schemes thereunder shall be
applicable to the vendor and the employees engaged by him for the work. The
vendor shall furnish the code number allotted by the RPFC Authority, to IIMB before
commencing the work.
7.0
COMPLIANCE TO STATUTORY PROVISIONS
7.1
The vendor shall comply with the provisions of the Minimum Wages Act (Central /
State), if applicable and as applicable, Contract Labour (Regulation & Abolition) Act,
1970 read with the Central Contract Labour (Regulation & Abolition) Rules 1975, ESI
Act, 1948 / Workmen Compensation Act, 1923, Employees Provident Fund and
Miscellaneous Provisions Act, 1952, Payment of Bonus Act, 1965, Payment of
Gratuity Act, 1972, Karnataka Industrial Establishments (National and Festival
Holidays) Act, 1963, Karnataka Shops and Commercial Establishments Act, 1961 and
26
Signature of the Vendors with seal
any other law applicable for the employment of contract workmen as amended from
time to time.
7.2
The vendor shall be solely responsible to comply with all Acts, Laws, Rules and
Regulations, as may be applicable from time to time in respect of running of the
Canteen and shall pay all taxes, debts and / or levies as may be levied by the
appropriate Government / Local Bodies and other authorities in this regard, and the
Service Provider shall indemnify the Institute against all claims, loss, damage and
costs thereof in case of any breach of any of these Acts, Laws, Rules and Regulations.
7.3
The vendor shall fully indemnify the Institute for any default or non-observance by
the vendor or any of their representatives of any of the provisions of the above
mentioned enactment and the rules framed thereunder. Even though the catering
vendor shall be solely liable for the settlement of any claim made by any person due
to the non-observance by the vendor of any of the provisions or otherwise of the
enactments cited, the Institute reserves its right to settle directly any amount due by
the vendor as mentioned above and to recover such amounts from any of the
amounts payable by the Institute to the catering vendor or in the absence of the
same as debt due to the Institute by the vendor.
7.4
The vendor shall have separate ESI / PF code number on their own name and ensure
prompt payment and submission of related returns on time to the authorities
concerned and produce documentary evidence to that effect. The vendor should
have separate EPF and ESI Code number for all workers. The vendor should ensure
remittance of EPF and ESI, to the respective accounts of the individual contract
worker. IIMB reserves the right to check the records.
7.5
The vendor has to submit to Regional Labour Commissioner’s Office by January / July
of every year in Form XXIV of Contract Labour Regulation & Abolition Act.
8.0
WAGES TO PERSONS DEPLOYED
8.1
The vendor shall make payment to the workers deployed by him on the scheduled
date. The vendor has to maintain the Wage Register for the payment made to the
personnel deployed for the subject services. The copy of the above proof shall be
enclosed along with monthly running bills. The vendor shall be solely responsible to
disburse Wages due payable to the personnel deployed for the subject services
promptly and in due time. If the vendor fails to pay the wages to his workmen /
comply with the relevant statutory provisions, Institute would make necessary
arrangements for the same and recover the cost thereof from the Security Deposit /
Bills payable to the vendor.
8.2
The vendor should submit copy of the EPF and ESI, monthly remittances to the
authorities, by 25th of subsequent month.
27
Signature of the Vendors with seal
8.3
The vendor should submit Attendance / Salary Disbursement Register for the
workmen engaged, by 25th of subsequent months.
8.4
The vendor shall, whenever required by the Institute or Government Officials
authorized under the Statutes, produce for inspection, all forms, registers and other
documents required to be maintained under various statutes.
9.0
PENALTY FOR NON-REMITTANCE OF PF & ESI CONTRIBUTION
9.1
In the case of delay / default in payment of contribution under ESI Scheme and EPF
Scheme besides the recovery of the amounts due by the vendor towards their
contribution, penal interest and / or damages as may be levied by the ESI or PF
Authorities, a penalty of 20% of the above amount would also be levied and
recovered from their running bills. In the event of cessation of the contract due to
any reason whatsoever, the Security Deposit will be refunded only after due
satisfaction as regards the payment of ESI and EPF dues by the vendor. The amount
will be paid from the Performance Bank Guarantee to the concerned department at
the risk and cost of the vendor.
10.0
GOVERNMENT AND LOCAL RULES
10.1
The vendor shall conform to the provisions of all local laws / by-laws and regulations
relating to the work and pay all the fees payable to such authorities for execution of
the work involved. IIMB shall not be responsible for such liabilities and claims.
10.2
The vendor shall comply with the provisions of all labour legislations including the
requirements of:
i)
ii)
iii)
iv)
v)
vi)
vii)
Payment of Wages Act
Workmen’s Compensation Act
Contract Labour (Regulation & Abolition Act, 1970 & Central Rules, 1971) Act
Shops & Establishment Act
PF & ESI Acts
Prevention of Child Labour Act, (No child labour shall be employed by the
vendor)
Indian Contract Act
10.3
The approval from any authority required as per statutory rules and regulations of
Central / State Government shall be responsibility of the vendor.
11.0
FIRST AID
11.1
The vendor shall provide necessary First Aid Facilities to his personnel.
11.2
If IIMB provides, entirely at its discretion, any of these facilities, the cost of such
support as worked out by IIMB shall be recovered from the vendor.
28
Signature of the Vendors with seal
12.0
GENERAL
12.1
The vendor shall furnish in writing the list of persons to be deployed by him. He shall
not engage persons below 18 years of age.
12.2
If any dispute arises with regard to the interpretation of any terms of this Contract,
the Institute’s decision in this regard would be final and binding.
12.3
Damage caused willfully or through gross negligence to any of the IIMB issued
materials / equipment / tools by the vendor shall be made good by the vendor at his
own cost, failing which the actual cost as worked out by IIMB shall be deducted from
the vendor’s running account bill.
12.4
The bidder shall take into consideration all statutory obligations including the
liabilities towards Gratuity / Retrenchment Compensation, Leave / Holiday wages
etc. and give his rates accordingly.
12.5
If any of the workers employed by the vendor is found indulging in acts subversive of
discipline, the same will be brought to the knowledge of the vendor and he shall
arrange for replacement of such personnel.
12.6
It shall be clearly understood that the personnel to be deployed by the vendor are
their own workers and they have no binding whatever with the Institute. The vendor
shall indemnify the Institute from all liabilities arising out of deployment of
personnel and other related issues thereto.
12.7
Institute will not entertain any request for revision of rates during the first year of
the contract period even on the pleas of cost escalations including due to any
upward revision in the Minimum Rates fixed by the Regional Labour Commissioner,
Government of India or the State Government during the subject contract period. If
any request for revision of rates, duly supported by documentary evidence of
substantial cost escalation, is made after the 1 year of contract, it will be examined
by the Performance Monitoring Committee or any other mechanism set up by the
Institute for this purpose. The decision of the Institute on this request shall be final
and binding on the vendor.
13.0
QUANTITY VARIATIONS
13.1
The quantities indicated in the bid document are approximate and may vary to any
extent individually. No revision of schedule of rates will be permitted for such
variations.
29
Signature of the Vendors with seal
14.0
ARBITRATION
14.1 All disputes or differences whatsoever arising between the parties out
of or in
relation to the construction, meaning and operation or effect of this contract or breach
thereof shall be settled amicably. If, however,
the parties are not able to solve them
amicably, the same shall be settled by
arbitration in accordance with the Arbitration
and Conciliation Act, 1996 or any statutory modification or re-enactment
thereof
and the rules made thereunder and for the time being in force, by the sole arbitrator,
who shall be the Director of Indian Institute of
Management Bangalore.
14.2 The award of the arbitration shall be final and binding upon the
parties.
14.3 The venue of arbitration shall be in Bangalore.
14.4 The vendor shall continue work under the Contract during the
arbitration
proceedings unless otherwise directed in writing by the
Institute or unless the matter is
such that the work cannot possibly be continued until the decision of the arbitrator is
obtained.
15.0
CONSTITUTION OF THE VENDOR
15.1
The vendor shall not change the composition during the currency of the contract
without the prior approval of the Institute. Any happening like Death / Resignation
of any partner / director / member shall be notified within 3 working days of such
happening, in writing, to IIMB. On receipt of such notice, the Institute reserves the
right either to terminate or continue the contract. In the event of any dispute, legal
or other proceedings by any party or parties concerning the constitution or
composition of the vendor, the Institute reserves the right to take such necessary
action as it deems fit, including termination of contract and withholding payments
due or accrued to the vendor.
15.2
The contract shall be awarded on the basis of “PRINCIPAL-TO-PRINCIPAL” and the
vendor shall be deemed to be an independent vendor engaged for the performance
of services / work / job in the manner and to the extent provided in these presents.
15.3
None of the workmen engaged by the vendor shall have any claims against the
Institute in respect of the execution of the contract and the vendor undertakes to
indemnify the Institute against loss suffered on account of any such claims.
16.0
SUBLETTING
16.1
The vendor shall not sublet, transfer or assign the contract or any part thereof
without the prior written approval of the Institute.
17.0
LAWS GOVERNING THE CONTRACT
30
Signature of the Vendors with seal
17.1
The Contract will be governed and construed in accordance with the Laws of India in
force from time to time and as amended or made from time to time.
17.2 The Courts in Bangalore shall have jurisdiction to try and adjudicate any dispute to the
exclusion of all other Courts.
18.0
RECOVERY OF COST OF DAMAGED PROPERTY
18.1
The vendor shall comply with all operational, fire & safety rules and regulations
framed by the Institute and made applicable to the whole or part of the Institute
premises where the vendor or their designated person is operating under this
Agreement. The vendor shall make good to the satisfaction of the Institute any loss
or damage due to fire to any portion of the canteen premises or to any of the
Institute’s existing property. In the event of any of their staff / workmen violating
the said rules and regulations or in any way becoming objectionable to the Institute,
the vendor shall remove them from Institute’s designated premises forthwith.
18.2
The Institute through its designated officers will carry out periodic inventory of all
the aforesaid articles. Any discrepancy found at the time of taking inventory, will be
notified to the vendor by the Institute and the vendor will be charged at
replacement cost in respect of loss of cutlery, crockery, glassware and other utensils
and such other assets entrusted to him for running the catering facilities. All the
repair charges will have to be borne by the vendor. In regard to natural wear and
tear of such items, the decision of the Institute shall be final and binding on the
vendor.
19.0
PENALTY
19.1
PROMPT, PUNCTUAL, EFFICIENT, SAFE, COURTEOUS AND QUALITY SERVICE
19.1.1 The vendor shall comply with all the terms and conditions and ensure supply of the
prescribed quantity and quality of food items during the service timings and in the
event of any failure or breach of any of the conditions by the Service Provider and in
case of deterioration in the quality of the food items or reduction in the quantity
thereof, IIMB shall be at liberty to levy penalty for such breach, as determined by the
Institute, whose decision of the penalty shall be final and binding.
19.1.2 In case of failure to carry out the service to the satisfaction of IIMB, it will be free to
get the service done by any other agency at the cost and risk of the vendor.
19.1.3 If the vendor is not fulfilling the terms and conditions of the Contract or in case of any
misconduct by the workmen of the vendor (which the vendor has not remedied in
spite of the same being reported to him by IIMB), IIMB reserves the right to
terminate / cancel the agreement either partially or fully by giving 2 months’ notice,
and without any liability to IIMB. The EMD and the Performance Bank Guarantee
would be encashed.
31
Signature of the Vendors with seal
20.0
SECURITY
20.1
The Institute being a restricted area, entry into the campus shall be restricted and
controlled through issue of gate passes bearing holder’s photograph issued by an
authorized officer of the Institute. The vendor shall arrange to obtain through the
Administration, well in advance, all necessary entry permits / gate passes for his staff
and labour and entry and exit of his men and materials shall be subject to rigorous
checking by the security staff.
21.0
MEMBERS OF THE INSTITUTE NOT INDIVIDUALLY LIABLE
21.1
No officer, official or employee, of the Institute, shall in any way be personally bound
or liable for the acts or obligations of the vendor under the contract or answerable
for any default or omission in the observance or performance of any of the acts,
matters or things which are herein contained.
22.0
THE INSTITUTE NOT BOUND BY PERSONAL REPRESENTATIONS
22.1
The vendor shall not be entitled to any increase on the quoted rates or any other
rights or claim whatsoever by reason of any representation, explanation or
statement or alleged representation, promise or guarantee given or alleged to have
been given to him by any person.
23.0 UNDERTAKING
23.1
I/We have read and agree to abide by all the terms and conditions of the same.
23.2
I/We hereby state that none of the employees of my/our organization is a relative of
any employee of IIMB and that none of the employees of IIMB is a beneficiary of my
/ our organization including in the capacity as part-time employee, agent, partner or
shareholder.
Date:
Place:
SIGNATURE OF THE VENDOR
32
Signature of the Vendors with seal
Note: Put in Part ‘I’
DETAILS OF PREVIOUS CONTRACTS
Period of
Contract
From
To
Name and Address of
the Organisation with
reference letters
Name of the Contact
Person & Phone No.
Value of
Contract and
other Details
Remarks
33
Signature of the Vendors with seal
Note: Put in Part ‘I’
DETAILS OF CURRENT CONTRACTS
Give details of current contracts, if any, of similar services being rendered by you and
which will be available for inspection by our officials:
Period of
Contract
From
To
Name and Address of
the Organisation with
reference letters
Name of the Contact
Person & Phone No.
Value of
Contract and
other Details
Remarks
Place:
Date:
SIGNATURE OF THE BIDDER
34
Signature of the Vendors with seal
Ref. No.:______________
Date: _________________
To:
Dear Sir,
Sub:- Technical Proposal of Vendors
Job*:
Project: Catering and House Keeping Services for the Management Development Centre,
Executive Block and Married Housing
Unit at the IIMB Campus.
I/We wish to be considered for Technical Proposal of Vendors for the above work and
furnish the information required by you in the attached format.
I/we do hereby declare that the information furnished in the documents contained hereto is
correct to the best of my/our knowledge and belief.
I/We authorize you and/or your representative to carry out investigation to check the
truthfulness of these statements.
__________________________
Signature of the Vendor
Seal of the Company
Date:
From
Name
:
Designation
:
Registered Name of the firm
:
Firms, in case of Joint Venture
:
35
Signature of the Vendors with seal
Address, Telephone & Fax Numbers, e-mail ID
:
Terms and Conditions for Providing Catering and House Keeping Services for the
Management Development Centre, Executive Block and Married Housing Unit at the
IIMB Campus.
1. The prescribed form (Hard Copy) of the Technical Bid Document may be obtained
from Mr.Ramesh Babu L., Administrative Officer, Office of the Executive Education
Programmes, C Block, Ground Floor, IIMB on payment of Rs.1000/- (Rupees One
Thousand only) in the form of DD/Banker’s Cheque in favour of “Indian Institute of
Management Bangalore” payable at Bangalore, from any scheduled Bank.
2. Bid documents will be issued:
Date: 29-04-2013 to 10-05-2013
Time: 10.00 to 16.00 hrs.
Place: Office of the Executive Education Programmes,
IIMB, Bannerghatta Road, Bangalore – 560 076.
Contact: 2699 3660 / 94487 60925
Last date for submitting duly filled
Technical Proposal documents
: 23-05-2013
Time
: upto 16.00 Hrs.
3. The Technical Bid documents can be downloaded from our website and prescribed fee
can be remitted online.
Fees – Transfer of Rs.1000/Bank Name- HDFC Bank Ltd
Bank Street Address : J.P.NAGAR BRANCH,BANGALORE
Branch Code : 0133
IFSC CODE: HDFC 0000133
Customer HDFC Bank a/c name: Indian Institute of Management
36
Signature of the Vendors with seal
Customer HDFC Bank a/c number: 01331450000019
Amount Remitted, Date and Reference to be enclosed in the Bid Document.
4. The Hard Copy of the Bid Documents to be submitted to:
Mr. Ramesh Babu L., Administrative Officer
Office of the Executive Education Programmes (EEP)
C Block, Ground Floor
Indian Institute of Management Bangalore
Bannerghatta Road, Bangalore – 560 076.
5. Bid document to be signed by authorized person of the company.
6. For any clarifications, please contact:
Mr. Ramesh Babu L, Administrative Officer
Office of the Executive Education Programmes
Ph: +91-80-2699 3660 / 94487 60925
7. Preference will be given to Vendors who have experience in providing similar
services for the Institutes of Higher Learning.
8. IIMB reserves the right to accept or reject any or all responses without assigning any
reason thereof.
9. No cost of whatsoever will be paid towards site visits etc, during bidding process.
10. Incomplete details are liable to be rejected.
11. The language for submission of application should be English.
12. In the event of any form wishing to withdraw from Bidding, the firm must return the
document with an explanatory letter to the employer.
37
Signature of the Vendors with seal
13. The enclosed schedules should be filled in completely and all questions should be
answered. If any particular query is not relevant, it should be stated as ‘Not
Applicable’.
14. For any clarification, Office of the Executive Education Programme, IIMB, may be
contacted on 2699 3660 between 10.00 to 16.00 hours on all working days.
15. If the application is made by a Firm in Partnership, it shall be signed by all the
Partners of the Firm, above their full names and current addresses, or by a Partner
holding the Power of Attorney for the Firm by signing the Application in which case a
certified copy of the Power of Attorney shall accompany the Application. A certified
copy of the Partnership Deed, current address of the Firm and the full names and
current addresses of all the Partners of the Firm shall also accompany the
Application.
16. If the Application is made by a limited Company or a limited Corporation, it shall be
signed by duly authorized person holding the Power of Attorney which Power of
Attorney shall accompany the Application. Such limited company or corporation will
be required to furnish satisfactory evidence of its existence before the consultancy is
awarded.
17. If the application is made by a Group of Firms, it shall be accompanied by a legal
document signed by all parties to the Joint Venture/Consortium confirming therein a
clear and definite manner, the proposed administrative arrangements for the
management and execution of contract, the delineation of duties, responsibilities
and scope of work to be undertaken by each such party, the authorized
representative of the Joint Venture and an Undertaking that the several parties are
jointly and severally liable to the Employer for the performance of the Contract
together with details of experience and past performance of each of the parties to
the Joint Venture on works of a similar nature within the past five years, current
works on hand and other contractual commitments.
38
Signature of the Vendors with seal
18. To be eligible for award of the job, bidders shall provide evidence satisfactory to the
Employer, notwithstanding any previously conducted bidding of potential bidders, of
their capability and adequacy of resources effectively to carry out the subject
contract. To this end, all bids submitted shall include the following information:
(a) Copies of original documents defining the constitution, legal status, place of
registration and principal place of business of the company or firm or partnership or
if a joint venture, of each party thereto constituting the tender.
(b) Where the Vendor is a joint venture of two or more firms, a statement signed by all
parties to the joint venture of the proposed administrative arrangements for the
management and execution of the contract, the duties, responsibilities and scope of
work to be undertaken by each party, the authorized representative of the joint
venture, and an undertaking that the several parties are jointly and severally liable to
the Employer for the performance of the contract.
(c) Details of the experience and past performance of the Vendors (or of each party to a
joint venture) on works of similar nature within the past Five years and details of
current works on hand and other contractual commitments.
(d) The qualification and experience of key personnel.
19. The Applicant is expected to have visited the project site before submitting the Bid
Application.
20. While submitting the schedule duly filled in, the Applicant shall enclose latest copies
of brochures and technical documentation giving more information about the firm
and all the members of the consortium/joint venture.
39
Signature of the Vendors with seal
21. All recipients of a Bid document (whether they submit bid or not) should treat the
document as strictly confidential and the document (Technical Bid) is valid for six
months.
22. Evaluation of Bid application:
23. The Bid document shall be considered to ascertain whether the Firm:
viii)
meets the eligibility criteria
ix)
has been properly studied and signed
x)
contain all the details called for and are in proper format
xi)
Bid Document should be accompanied by required authorization
24. Suitable methodology will be evolved for making assessment of the capability of the
firms as per norms who have applied for Bidding.
25. Financial status of the firm, judged on the basis of annual turnover, working capital,
net worth, work on hand, financial arrangements proposed, viz. own resource/ bank
credits, etc., like the experience of the firm in similar nature of works, prompt
completion of work.
26. The Director, IIMB, reserves the right to reject any or all Bid applications without
assigning any reasons and the Director’s decision shall be final and binding on all the
Applicants.
27. Evaluation criteria for short listing of Vendors:
For the purpose of short listing, applicants will be evaluated in the following manner:
The applicants qualifying the initial criteria will be evaluated for the following criteria
by scoring method on the basis of details furnished by them.
40
Signature of the Vendors with seal
a) Organisation
…
25 points
b) Experience
…
50 points
i) Experience in similar nature of work completed
during the last 5 years in the Institute of Higher
learning / Software Technology Parks /
Miscellaneous
(30 points)
ii) Performance Report
(20 points)
c) Financial Capability
…
25 points
-------------------------
TOTAL
100 points
-------------------------
For shortlist, the applicant must secure at least sixty percent.
d) Even though an applicant may satisfy the above requirements, he would be liable
to disqualification if he has:
i) Made misleading or false representation or deliberately suppressed the
information in the forms, statements and enclosures required in the Bid document.
ii) Record of poor performance such as abandoning work, not properly completing
the contract, or financial failures/weaknesses, etc.
e) Short listing of the Firms shall be subject to thorough verification of their
credentials and inspection of similar works carried out/in progress by them
through a Committee.
f) In case a large number of Firms secure the minimum prescribed qualifying
marks, the Committee may restrict the number of qualifying Firms.
41
Signature of the Vendors with seal
42
Signature of the Vendors with seal
SCHEDULE OF EVENTS FOR SUBMISSION OF FINANCIAL BID
The Schedule of Events for Submission of Financial Bid is stated below:
Sl.No: Description
1
2
3
4
5
Date / Time
Date of Technical Evaluation & Publication of Shortlisted
Vendors for Financial Bid
05-06-2013
Receipt of DD / Banker’s Cheque for e-bidding Rs.5,000/- +
12.36% Service Tax in favour of M/s
KSEDCL, Bangalore
a) Date
b) Time
06-06-2013
10.00 to 16.00
Last date for the submission of the online Financial Bids
a) Date:
b) Time:
13-06-2013
Up to 16.00 Hours
Opening of Online Financial Bids
a) Date:
b) Time:
c) Place: M/s Karnataka State Electronics
Development Corporation Ltd. (KSEDCL), No
29/1, Race Course Road. Bangalore -560 001
Report on E-Tendering ranks by M/s KSEDCL
a) Date:
b) Time:
Hours
14-06-2013
11.30 Hours
14-06-2013
16.30 Hours
6
Meeting of the Tender Committee to discuss the Financial
bids
17-06-2013
7
Date of Issue of Orders for the Successful Vendor
01-07-2013
43
Signature of the Vendors with seal
Annexure - I
NATIONAL ELECTRONIC FUNDS TRANSFER / REAL TIME GROSS SETTLEMENT
(To be filled in by the Applicant in BLOCK LETTERS)
Customer’s Copy
Counterfoil
Date:
/ /
PART - 1 (Details of applicant/remitter/originator)
1.
2.
3.
4.
5.
.
Remitter’s Name:
__________________________________________________
Bank Name/ Branch: __________________________________________________
Account Name:
__________________________________________________
Account No.:
__________________________________________________
Type of Account: SB/CA/CC: _________________________________________________
Details of Beneficiary:
Instructions to Bankers: PLEASE ENTER A/c No. SEPARATELY FOR EACH CHALLAN AND GENERATE
SEPARATE UTR No. FOR EACH CHALLAN AS THE A/c No. WILL BE DIFFERENT FOR EACH CHALLAN.
Account No.
CP0199999939651628___________________________
Centre / IFSC Code
CITI0100000_____________________________________
Bank
CITI BANK_______________________________________
Branch
MUMBAI_________________________________________
Beneficiary Name
KEONICS_________________________________________
Type of A/c.
CURRENT________________________________________
Account Name
CITIBANK________________________________________
Amount Rs. (a)
5618.00
(includes CITIBANK Appln Process
Bank Charges Rs.(b)
(Local Bank’s charges extra)
Total Amount Rs.(a+b)*
___________________________________________________
Total in words
___________________________________________________
___________________________________________________
*If the Credit Amount is less than Total Amount, the payment reconciliation is liable for
rejection.
Instructions for bidders:
1) Do not re-use the challan for other tenders.
2) Do not alter/modify the Amount or any other printed matter in the challan.
3) Retain a copy of the counterfoil acknowledged by the Bank for your reference.
_______________________________________________________________________________
44
Signature of the Vendors with seal
Customer’s Signature:
Contact Phone No.:
_______________________________________________________________________________
CHALLAN TYPE:
Registration, Processing fee and DSC
_______________________________________________________________________________
For Bankers:
UTR/Remittance No.
______________________________________________________________________________
45
Signature of the Vendors with seal
KARNATAKA STATE ELECTRONICS DEVELOPMENT CORPORATION LTD
( A Government of Karnataka Enterprise)
No 29/1, Race Course Road. Bangalore -560 001
Tel: 080-22262203,22352608,22257201, Fax:080-22200165
Website: www.keonics.in E-Mail :[email protected]
FINANCIAL BID CONDITIONS
46
Signature of the Vendors with seal
1.
Letter to all the Vendors regarding e-offering process:
Dear Sirs,
Karnataka State Electronic Development Corporation Limited (M/s KEONICS) now wishes to
conduct an online offering for Selection of Vendors for providing Catering and Housekeeping
Services to MDC, Executive Block and MHU, at the Institute premises, on Bannerghatta
Road, Bangalore - 560 076. M/s KEONICS will provide your representatives with the entire
key inputs and necessary training, so that you can successfully participate in this offering
process.
You shall get registered with M/S KEONICS by presenting a DD for Rs.5,000/- + 12.36%
(Service Tax) in favour of M/s KSEDCL, Bangalore. The e-offering process requires
possession of Digital Signature Certificate. M/s KEONICS will assist in procuring the same.
Other contractors, including those registered with IIMB or M/s KEONICS do not
automatically qualify for participation.
The e-offering process as envisaged consists of the following steps which are indicated
below:
e-Offering / Electronic Offering / Web Offering / Online Offering is the simulation of the
manual offering process on the internet. i.e. the eligible Vendor can log on to the internet
site specified using unique user name and password and place their Technical & Commercial
bids. The eligible Vendors will be trained by M/s KEONICS personnel on the of submitting
the bids online. The bids placed by the Vendors are confidential and will be opened by the
authorized official using a special electronic key / password at the date and time specified
and not earlier than that. No other person can gain access to the information regarding the
bids, which is confidential in nature.
Closed online bid: The Vendors are requested to upload their individual item % based on the
% arrived at by them for individual item online during the date and time stipulated in the
Expression of Interest.
The lowest bid will be determined from among the closed bids and the lowest offer of the
online bid.
In case, increase on difference in % quoted in offer booklet and online bid submission, the %
quoted in the online submission will prevail.
As we understand, there are essentially two differences between this and the equivalent
process.
The bid would be submitted online by you while operating from your work desk instead of
the traditional mail/fax/face to face/paper means. All you need is a PC with a browser
interface and an Internet connection.
47
Signature of the Vendors with seal
Instead of a one-time best price bid, you will now be able to interact and react on the spot
to the changing competitive bids, thereby taking advantage of the intrinsic transparency in
the whole process.
As you can see, there are three very conspicuous gains in adopting this process as a
transacting tool.
1.
Considerable reduction in demands on your time, which otherwise would have been
spent on many price negotiations. This also will lead to quicker order finalization at
your end.
2.
Reduction in your cost as you do not have to travel, to and from, to the offices of
M/S KEONICS and there is no need to make those umpteen calls.
3.
Complete transparency in the involved numbers amongst the operating community,
leading to sound decisions.
We look forward to your enthusiastic response to this business opportunity and your active
participation in the online e-offering event. We believe this process is futuristic and now-adays, the future seems to be approaching all of us within days!
Yours sincerely,
M/s KEONICS
(No signature is required, as the document is computer generated)
Note: “Offer” will be decided on the data available from online Closed Bid.
48
Signature of the Vendors with seal
2.
Contact Information:
Financial Bid Queries
Karnataka State Electronic Development Corporation Limited
(M/s KEONICS)
( A Government of Karnataka Enterprise)
No 29/1, Race Course Road. Bangalore -560 001
Tel: 080-22262203,22352608,22257201, Fax:080-22200165
Website: www.keonics.in E-Mail : [email protected]
Contact Person: Mr. Manohar – 93421 06845
Mr. Prabhu - 96861 96760
3.
Process Instructions:
A. e-Offering Process:
Eligible Vendor shall be trained by M/s KEONICS personnel on the procedure for
placing their techno-commercial bids online.
After attending the training, the Vendors are advised to place their bids online
before the time frame specified in the offer document.
B. Closed online bids:
Only e-Offering will be conducted for obtaining the price bids. The eligible Vendors
are required to send a declaration online regarding compliance to the terms and
conditions while placing the closed online bids. The Vendors are required to upload
their bids % rate for as worked out by them, online within the date and time
stipulated in the Expression of Interest.
49
Signature of the Vendors with seal
4.
Closed Online Bid:
Sl.No.
Closed Online Bid
1
Vendors must register in M/s KEONICS’ Offer Service Provider Website as per the
training given by M/s KEONICS.
Vendors are advised to make a note of their User Name and Password after the
registration. The username and password are case sensitive. The Vendors are
requested to change the password and also not to reveal the same to anyone else.
2
Closed online Bid: The Vendors shall send their declaration regarding compliance
to the terms and conditions online before submitting the closed online bid. In the
closed online bid, the Vendors are required to upload their bid item rate based on
the details furnished in Schedule-B.
5.
E-OFFERING PROCESS COMPLIANCE STATEMENT:
(This statement must be filled and duly signed by the contractor and submitted to
M/s KEONICS along with signed hard copies of declaration regarding compliance to
Terms & Conditions)
The following terms and conditions are deemed as accepted by you on participation
in the bid event:
1.
The Vendors are required to upload their individual item based on the % arrived
at by them for individual item online during the date and time stipulated in the
Expression of Interest.
2.
You cannot change price once submitted.
3.
You are deemed to have accepted the auction rules on participation at the bid
event. The M/s KEONICS will make every attempt to make the bid process
transparent. However, the award decision by the IIMB would be final and
binding.
4.
Technical and other non-commercial queries (not impacting price) can be routed
to the respective contact personnel of M/s KEONICS indicated in the offer
document. Bidding process related queries could be addressed to M/s KEONICS
personnel indicated in the offer document.
5.
It is brought to your attention that the bid event will lead to the price discovery.
50
Signature of the Vendors with seal
6.
The other terms and conditions are indicated in the offer document supplied by
you.
7.
You need to submit the closed online bid, declaration regarding the offer terms
and conditions and the closed commercial offer in a sealed cover to IIMB as per
the time frame indicated.
8.
Inability to bid due to telephone line glitch, Internet response issues, software or
hardware hangs will not be the responsibility of M/s KEONICS. However, M/s
KEONICS shall make every effort to ensure availability of technology resources to
enable continuous bidding. You can call customer care at M/s KEONICS and
make a proxy bid if internet connection is down. However, this has to be
confirmed and endorsed by you using alternative communication such as fax or
e-mail immediately. M/s KEONICS does not guarantee continuous, uninterrupted
or secure access to its services, and operation of the site may be interfered with
by numerous factors out of its control.
9.
M/s KEONICS does not take responsibility beyond the bid event. Order
finalization and post order activities would be transacted directly between you
and M/s KEONICS.
10.
Your participation in a bid event is by invitation from the IIMB and M/s KEONICS.
11.
Bids once made cannot be withdrawn or modified under any circumstances. In
the case of a bid being withdrawn action will be initiated as per the offer
conditions. The M/s KEONICS reserves the right to either initiate a fresh auction
or enter into negotiations with the remaining Vendors in addition to any other
action that may be taken by M/s KEONICS.
12.
M/s KEONICS can decide to extend reschedule or cancel an auction.
13.
M/s KEONICS neither any related company, nor any of its owners, employees or
other representatives will be liable for damages arising out of or in connection
with the use of this site. This is a comprehensive limitation of liability that
applies to all damages of any kind, including (without limitation) compensatory,
direct, indirect or consequential damages and claims of third parties.
Note: In case of any operational problems during the submission of closed online bids is
under progress, the same may have to be reported to M/s KEONICS immediately. The
decision to reschedule, postpone or cancellation of the entire process will be taken by M/s
KEONICS based on the merit of such reports. In case of temporary suspension, when the
51
Signature of the Vendors with seal
closed online bids to be restarted, will be intimated to the vendors on M/s KEONICS
website. The process will come to an end after a waiting period of 30 minutes for the
Vendors to register any protest. Therefore the Vendors are advised not to logout from their
PC’s till an announcement is made regarding the closure of whole process in a complete
manner in M/s KEONICS website.
In case of postponement or cancellation the same will be intimated to the Vendors over M/s
KEONICS website. The Vendors are advised to visit M/s KEONICS website, also for any
Expression of Interests, Circulars and Corrigendum etc.
I/We have read, understood and agree to abide by the e-offering process Compliance
Statement.
Date
:
Organization :
Name
:
Designation
:
Signature
:
Seal
:
52
Signature of the Vendors with seal
1.0
TAX STRUCTURE
1.1
The quoted price offered shall be inclusive of service tax.
1.2
The Bidder should mention Sales Tax Registration Number, Service Tax Registration
Number and submit Sales Tax Assessment Orders for the preceding 3 financial years
and be submitted along with techno-commercial bid.
6.3
Sales Tax or any other taxes and levies will not be paid separately. Rates quoted for
food items should be inclusive of all taxes and levies.
6.4
Income Tax at the prevailing rates as applicable from time to time shall be deducted
from vendor bills as per Income Tax act, and quoted rates shall be deemed to include
this.
53
Signature of the Vendors with seal
Annexure-II
Page 1 0f 11
PART B
(To be provided as per the online bidding process)
Price Bid for IIMB-MDC, Bangalore
Format for MDC Catering and Housekeeping at IIMB Bangalore
Sl Item Description
#
Quantity / Specifications
1
Catering Charges (as per the
menu specified in Pages 3-8 of
this annexure-II read in
conjunction with the job
specifications specified in the
revised annexure II from Pg 3-8)
Rates may be quoted in each
annexure from 3 – 8
individually
2
Housekeeping of MDC, EB & MHU
complex as per the job
specifications specified in the
revised annexure II from pg 9-11
a. Occupied b. Unoccupied
Room per
room per day
day
Rate / Amount
to be filled in by
Bidder /
Contractor
a.
b.
Note:
a) The quoted rates shall be inclusive of all taxes (income tax, work contract tax,
service tax, VAT, Labor cess etc, if any and also the cost of Transportation of
materials to site. The TDS will be recovered by IIMB as per statutory norms.
b) Minimum charges and holiday compensation charges are stipulated in the terms and
conditions.
c) The quoted rates should also be inclusive of the cost of disposal of debris generated
out of the work by mechanical transportation to contractor’s location outside the
premises.
d) The quoted rates will remain constant for the first year of the contract. For the
subsequent years IIMB will review the cost escalations with the vendor and issue
revised rates if needed.
Place:
Date:
Name of the firm:
Contact Address:
Contact Phone No:
Signature
54
Signature of the Vendors with seal
Annexure-II
Pg 2 of 11
Man power deployment planning for the proposed contract
Break-up of manpower at Management Development Centre in IIMB
Sl # Designation
1
2
3
4
5
6
7
8
First
Shift
Manager
F & B Executives
Senior Steward
Steward
Shou Chefs
Assistant Chefs
Pantry Men
Dish Washers
Manager
Housekeeping
Supervisor
HK Room Boys
Receptionist
3
4
3
3
4
4
2
2
4
4
1
1
2
3
Total Food & Breverage staff
Night
Shift
1
2
1
2
1
General Total Manpower
Shift
per day
1
1
1
1
7
10
5
2
12
1
3
6
45
With relevant professional qualification and adequate experience in the hospitality
business catering to international and high income group guests and executives
The about shift wise deployment of manpower is indicative. The vendor is at liberty
to alter the deployment on any day as per the needs and requirements.
Sl # Designation
1
2
Second
Shift
First
Shift
1
Second
Shift
1
8
8
1
1
Total Housekeeping (H K) staff
Night
Shift
1
2
1
General Total Manpower
Shift
per day
1
1
3
3
18
6
28
With relevant professional qualification and adequate experience in the hospitality
business catering to international and high income group guests and executives
The shift wise deployment of manpower is indicative. The vendor is at liberty to alter
the deployment on any day as per the needs and requirements.
55
Signature of the Vendors with seal
Annexure-II
Page 3 of 11.
MDC Catering
Menu of items to be served for breakfast
Sl
#
Particulars
Brand/Item
Bread (White / Brown)
Butter
Jam/Marmalade
Corn Flakes / Wheat Flakes
Honey
Milk
Sugar
Coffee / Tea with Milk
Eggs / Boiled / Fried /
Omlette
Cheese
Daily one variety out of each
item
Puri / Aloo Masala / Chutney
Idly / Vada / Upma /
Uthapam / Chole Bhatura /
Coconut chutney / Gingely oil
Masala / Plain / Rawa Dosa /
Chutney / Sambar / Gingely
Oil
Pongal Vada / coconut
Chutney / Sambar
Khara / Kesari Bath / Coconut
chutney
Aloo parata / Raitha /
Chutney / jilebi
Rawa / Onion Dosa / Chutney
/ Sambar / Gingely oil
Nilgiris
Amul / Nutrula
Kissan / Metro / Morten
Kellogs
Dabur
Nandhini
Double Refined Sugar
Fruit Juice (two seasonal
types)
Amul / Nilgiris
MDH Masala & Spices
Pimentoes / Brocoli /
Vegetable / Ghee
Pimentoes / Brocoli /
Vegetable / Ghee
UNLIMITED
Ata / flour
Fruits (seasonal)
Metro
Quote per
person per
breakfast
Rs…………………….
Pimentoes / Brocoli /
Vegetable / Ghee
Vegetables / Ghee / Fresh
peas / Dry fruits
MTR Jilebi mix
Fresh peas / Ghee /
Vegetable / Cashew nuts and
pepper corns
Annapurna / Pillsberry
Fresh fruits (watermelon,
papaya, pineapple,
muskmelon)
Tropicana / B Natural / Real
56
Signature of the Vendors with seal
Annexure-II
Page 4 of 11
MDC Catering
Menu of items to be served for Lunch
Sl #
Particulars
Buffet
Lunch
Soup
Roti
Non Veg
(any one
item to be
served
from this
list)
Veg. Curry
Curd
Flavored
Rice
Dal /
Sambar
Rasam
Salad /
Curd
Sweet
Cream of Almond, Tomato shorba, cream of broccoli,
sweet corn, cream of leeks, mushroom, beetroot
Tandori / kulcha / butter nan / coil parata / bathura /
pallak / romali / ghee chapathi / Kashmiri nan /
panner and mushroom roll
Fish fry / tawa fry / curry / fish mint / steamed fish /
fish finger / goan fish curry / prawns fry / manchuri /
mutton chettinad gravy / rogan ghosh / kalmi /
chicken manchuri / lemon chicken / smoked chicken /
chicken 65 / chicken lollipop / chicken drums of
heaven / garlic chicken / malai kebab / tandoori
chicken / butter chicken / pepper chicken / nilgiri
chicken /tiger prawns (chilli / fry)
Panneer butter masala / panneer shahi khurma /
panneer green peas / panneer kadai masala / palak
panneer / veg. makhanwala / veg Kadai / veg kofta /
malai kofta / navratna kurma / gobi mutter / aloo
posta / avail / green peas masala
Chilly panneer / panneer tikka / aloo methi dry /
bhindi tomato dry / aloo green peas dry / aloo gobi
dry / Taiwan gobi/ baby corn/ golden fry / gobi
Manchurian / rajasthan bhindi fry / stuffed
mushroom/ mushroom corn dry / arvi masala/ arvy
roast
Nandhini
Veg pulav / north – south / veg biryani / veg.
hyderabadi biryani / jeera rice / peas pulav / Ghee
rice / veg. fried rice / bisibelebath / vangibath /
tomato bath / puliogere / my fruits pulav / aloo
biryani / panneer biryani / mushroom biryani / pasta /
spaghetti
Dal tadka / yellow dal / dal makhani / rajma dal / dal
panchratna/ dahi kadi / channa dal tadka / vatha
kolambu / khara kolambu
Tomato / pineapple / beetroot / drumstick / dal
pepper / tamrind / lemon / garlic
Kimchi / waldrof / pineapple/ mint / hawain / channa
chat / aloo chat / Russian salad
Bengali sweet / ice cream / gajar halwa / kasha halwa
/ dumrot halwa / gulab jamoon / cashew burfi /
badam burfi / ghee mysore pak
UNLIMITED
Veg Dry
Brand/Item
Daily one variety out of each item
Quote per
person per
breakfast
Rs…………………….
Sauf /
Mishri
57
Signature of the Vendors with seal
Annexure-II
Page 5 of 11
MDC Catering
Menu of items to be served for Dinner
Sl
#
Brand/Item
Buffet Dinner
Soup
Daily one variety out of each item
Cream of Almond, Tomato shorba, cream of broccoli,
sweet corn, cream of leeks, mushroom, beetroot
Tandori / kulcha / butter nan / coil parata / bathura /
pallak / romali / ghee chapathi / Kashmiri nan / panner
and mushroom roll
Fish fry / tawa fry / curry / fish mint / steamed fish /
fish finger / goan fish curry / prawns fry / manchuri /
mutton chettinad gravy / rogan ghosh / kalmi / chicken
manchuri / lemon chicken / smoked chicken / chicken
65 / chicken lollipop / chicken drums of heaven / garlic
chicken / malai kebab / tandoori chicken / butter
chicken / pepper chicken / nilgiri chicken /tiger prawns
(chilli / fry)
Panneer butter masala / panneer shahi khurma /
panneer green peas / panneer kadai masala / palak
panneer / veg. makhanwala / veg Kadai / veg kofta /
malai kofta / navratna kurma / gobi mutter / aloo posta
/ avail / green peas masala
Chilly panneer / panneer tikka / aloo methi dry / bhindi
tomato dry / aloo green peas dry / aloo gobi dry /
Taiwan gobi/ baby corn/ golden fry / gobi Manchurian /
rajasthan bhindi fry / stuffed mushroom/ mushroom
corn dry / arvi masala/ arvy roast
Nandhini
Veg pulav / north – south / veg biryani / veg.
hyderabadi biryani / jeera rice / peas pulav / Ghee rice /
veg. fried rice / bisibelebath / vangibath / tomato bath
/ puliogere / my fruits pulav / aloo biryani / panneer
biryani / mushroom biryani / pasta / spaghetti
Dal tadka / yellow dal / dal makhani / rajma dal / dal
panchratna/ dahi kadi / channa dal tadka / vatha
kolambu / khara kolambu
Tomato / pineapple / beetroot / drumstick / dal pepper
/ tamrind / lemon / garlic
Kimchi / waldrof / pineapple/ mint / hawain / channa
chat / aloo chat / Russian salad
Bengali sweet / ice cream / gajar halwa / kasha halwa /
dumrot halwa / gulab jamoon / cashew burfi / badam
burfi / ghee mysore pak
Roti
Non Veg (any
one item to
be served
from this list)
Veg. Curry
Veg Dry
Curd
Flavored Rice
Dal / Sambar
Rasam
Salad / Curd
Sweet
UNLIMITED
Particulars
Quote per person
per breakfast
Rs…………………….
Sauf / Mishri
58
Signature of the Vendors with seal
Annexure-II
Page 6 of 11.
MDC Catering
Menu of items to be served for Special Dinner
Sl
#
Particulars
Brand/Item
Spl.Buffet Non
Veg / Veg
Soup
Daily one variety out of each item
Roti
Non Veg (any
two item to
be served
from this list)
Veg. Curry
Curd
Flavored Rice
Dal / Sambar
Rasam
Salad / Curd
Sweet
Pan
Fruits
UNLIMITED
Veg Dry
Cream of Almond, Tomato shorba, cream of broccoli,
sweet corn, cream of leeks, mushroom, beetroot
Tandori / kulcha / butter nan / coil parata / bathura /
pallak / romali / ghee chapathi / Kashmiri nan / panner
and mushroom roll
Fish fry / tawa fry / curry / fish mint / steamed fish / fish
finger / goan fish curry / prawns fry / manchuri / mutton
chettinad gravy / rogan ghosh / kalmi / chicken manchuri
/ lemon chicken / smoked chicken / chicken 65 / chicken
lollipop / chicken drums of heaven / garlic chicken / malai
kebab / tandoori chicken / butter chicken / pepper
chicken / nilgiri chicken /tiger prawns (chilli / fry)
Panneer butter masala / panneer shahi khurma / panneer
green peas / panneer kadai masala / palak panneer / veg.
makhanwala / veg Kadai / veg kofta / malai kofta /
navratna kurma / gobi mutter / aloo posta / avail / green
peas masala
Chilly panneer / panneer tikka / aloo methi dry / bhindi
tomato dry / aloo green peas dry / aloo gobi dry / Taiwan
gobi/ baby corn/ golden fry / gobi Manchurian / rajasthan
bhindi fry / stuffed mushroom/ mushroom corn dry / arvi
masala/ arvy roast
Nandhini
Veg pulav / north – south / veg biryani / veg. hyderabadi
biryani / jeera rice / peas pulav / Ghee rice / veg. fried
rice / bisibelebath / vangibath / tomato bath / puliogere /
my fruits pulav / aloo biryani / panneer biryani /
mushroom biryani / pasta / spaghetti
Dal tadka / yellow dal / dal makhani / rajma dal / dal
panchratna/ dahi kadi / channa dal tadka / vatha kolambu
/ khara kolambu
Tomato / pineapple / beetroot / drumstick / dal pepper /
tamrind / lemon / garlic
Kimchi / waldrof / pineapple/ mint / hawain / channa
chat / aloo chat / Russian salad
Bengali sweet / ice cream / gajar halwa / kashi halwa /
dumrot halwa / gulab jamoon / cashew burfi / badam
burfi / ghee mysore pak
Sweet / Sada / sauf & mishri
Bannana / musri apple / fruit custard / orange / fruit
salad / trifle
Quote per
person per
breakfast
Rs……………
……….
59
Signature of the Vendors with seal
Annexure-II
Page 7 of 11
MDC Catering
Menu of items to be served for High tea
Sl
#
Particulars
Quote per
person
Rs…………………….
UNLIMITED
Quote per
person
Rs…………………….
UNLIMITED
Particulars
Menu for Coffee / tea and biscuits
Brand/Item
Biscuits
UNLIMITED
Coffee /
tea
Soft drinks
Daily one variety out of each item
Bonda / chutney Samosa / chutney Veg pub /
sauce maddur vada / chutney veg sandwich /
fruit sandwich / dhokla / burger / pakoda /
mint sandwich
Salt, sweet , oat , bakery cookies , sugar free
cookies , nut buscuits, cookie-man, sultana
arab, butter sponge cookies
Filter decoction, hot milk, sugar free, premix
tea, regular tea bags
Diet coke, pepsi tins, regular coke, Fanta, sprite
Snacks
Sl
#
Brand/Item
Quote per
person
Rs…………………….
Daily one variety out of each item
Sl
#
Biscuits
Salt, sweet , oat , bakery cookies , sugar free
cookies , nut buscuits, cookie-man, sultana
arab, butter sponge cookies
Coffee /
tea
Filter decoction, hot milk, sugar free, premix
tea, regular tea bags
Particulars
Menu for Coffee / tea and Snacks
Brand/Item
Snacks
Coffee /
tea
Daily one variety out of each item
Bonda / chutney Samosa / chutney Veg pub /
sauce maddur vada / chutney veg sandwich /
fruit sandwich / dhokla / burger / pakoda /
mint sandwich
Filter decoction, hot milk, sugar free, premix
tea, regular tea bags
60
Signature of the Vendors with seal
Annexure – II
Page 8 of 11
MDC Catering
Brand and variety of Raw Materials to be used
Sl
#
Items
Brand
Rice
Oil
Ghee
Masala
Fruit juice
Coffee /
tea
Sausages
Atta
Basmati / Kohinoor / Lal Quila / India Gate
Gold Winner / Sun Gold / Sun Pure
Nandhini
MDH / MTR / Nilgiris
Tropicana / Real / B Naturals
Coffee Day / Tajmahal / Red label/ Brooke Bond / twinnings
Nilgiris
Pillsberry / Anapurna
61
Signature of the Vendors with seal
Annexure-II
Page 9 of 11
Particulars
Scope of Work
Rate to be filled in by
contractor
Remarks
Housekeeping Service at MDC, EB & MHU
Total no. of rooms:
MDC – 116 general rooms & 2 suites
EB – 52 units
MHU – 8 units
Living Rooms – Unoccupied (MDC, EB & MHU)
Cleaning of rooms including attached toilets (both
cleaning and material labor) – sweeping, mopping,
dusting, scrubbing, disinfecting, cleaning of glass
panes at least once in two days.
Living Rooms – Occupied: (MDC, EB & MHU)
Rs. Per room
Rs per room
Cleaning of rooms including attached toilets (both
cleaning material and labor)- sweeping, mopping,
dusting, scrubbing, disinfecting, cleaning of glass
panes etc (all rooms to be ready by 12.30 pm daily)
once a day – cleaning of tea / coffee cups and glass
tumblers (labor only) : as per requirement
Change soiled bed linen (every day), and towels and
napkins (daily) with washed and pressed ones
(labor and washing / pressing under arrangements
of contractor: bed linen and towels to be supplied
by the Institute);
Bed making (labor only): once a day (if required
twice a day)
-provision of packaged drinking water in the room
and replenish as per requirement
-provision of toiletries (material and labor) (list of
items to be provided are given in annexure 2
attached)
-provision of tea/coffee/sugar/creamer sachets in
the rooms (labor and material; once a day or as
required)
-provision of one popular English newspaper (the
name as approved by manager, facility MDC) and
Economic times (total 2 newspapers) in each of the
occupied rooms: daily morning.
-Arrange for laundry service to room occupants
(charges payable by occupants) – charges to be
approved from manager, facility MDC providing
laundry bag in the room will be under contractor’s
scope of work.
62
Signature of the Vendors with seal
Annexure-II
Page 10 of 11
Scope of Work
Particulars
Rate to be
filled in by
contractor
COMMON AREAS
Remarks
Lumpsum charge
per month.
Cleaning, sweeping, mopping, dusting, scrubbing,
cleaning of glass panes, removal of cobwebs etc of MDC
block
Corridors, lobbies, yoga room, gym room staircase (rear
and front), duct shaft area, laundromat area, terrace,
basement area, store room, court yard etc. minimum
twice a day or as per requirement
Corridors, lobbies, common toilets/bathrooms, staircase,
admn offices, store rooms, electrical panel rooms etc.
Cleaning of the class rooms must be completed at least
30 minutes prior to the scheduled start of class /
meeting / discussion. (scheduled activities in each of the
above class rooms to be obtained by the AO(EEP).
Switch on AC for classrooms, seminar rooms and
syndicate rooms about 30 minutes prior to the
scheduled activities rearranging layout of chairs / tables:
as per requirement cleaning surrounding areas of
class/seminar rooms and tea and snacks distribution
areas after each break
For Classrooms / Seminar Rooms only
1. Cleaning / dusting of the writing board and
areas surrounding the writing board and lecture
stand during each break (normally there are two
breaks in the morning and two breaks in the
afternoon) and after the class for the day.
2. Once a programme is over, remove the name
strips from the name stands, clean the
classroom of any unwanted material and
dispose the same as per the instructions from
the concerned programme secretary.
Manning Reception desk (MDC and EB)
Manning the reception desk round the clock by qualified
and experienced staff
MHU guest houses:
Lumpsum charge
per month.
Lumpsum charge
per month.
Toilet cleaning, common area, terrace, water tank (every
three months) surrounding the block on daily basis
63
Signature of the Vendors with seal
Annexure-II
Page 11 of 11
Particulars
Scope of Work
Rate to be filled in
by contractor
Remarks
Miscellaneous Work (MDC)
Carting of stationery material from EEP office to
EEP office as per requirement distribution of
teaching material to participant’s room and or
to faculty residence; in carry luggage of
participants from the vehicle to the rooms
allotted to them and vice versa; on arrival and
departure of programme participants.
Get medicines for the participants from medical
shop: in case of an emergency only.
Make arrangements (placing of chairs etc) for
group photograph of the programme: once
during a programme (there are about eighty
programmes conducted in a year). Serve food to
the sick participants and VIPs: occasional
requirement. Any other unforeseen work
assigned by manager, facilities MDC
64
Signature of the Vendors with seal
INDIAN INSTITUTE OF MANAGEMENT BANGALORE
PROFORMA OF BANK GUARANTEE (PERFORMANCE)
Indian Institute of Management Bangalore
Bannerghatta Road
BANGALORE – 560 076.
WHEREAS the Indian Institute of Management Bangalore, Bannerghatta Road, Bangalore –
560 076 (hereinafter called “IIMB” which expression shall include its successors and assigns)
having awarded a work order / contract supply order No._____________________ dated
_________________________ (hereinafter called “the Contract”) for Providing Catering &
Housekeeping Works for their Buildings i.e. MDC, Executive Block & MHU in their premises
on
Bannerghatta
Road,
Bangalore
–
560
076
to
M/s
_______________________________________ (hereinafter called the vendor / supplier) at
a total price of ________________ subject to the terms and conditions contained in
contract.
WHEREAS the terms and conditions of the contract required, the Vendor to furnish a Bank
Guarantee
for
Rs.
_________________
(Rupees
__________________
________________________________________________) being ________% of the total
value of the Contract for proper execution and due fulfillment of the terms and conditions
contained in the contract.
We, the ________________________ Bank, (hereinafter called the “Bank” do hereby
unconditionally and irrevocably undertake to pay to IIMB immediately on demand in writing
and without protest / or demur all moneys payable by the vendor / supplier to IIMB in
connection with the execution / supply of and performance of the works / equipment,
inclusion of any loss, damages, charges, expenses and costs caused to or suffered by on
which would be caused to or suffered by IIMB by reason of any breach by the vendor /
supplier of any of the terms and conditions contained in the contract as specified in the
notice of demand made by IIMB to the bank. Any such demand made by IIMB on the bank
shall be conclusive evidence of the amount due and payable by the bank under this
guarantee. However, the bank’s liability under this guarantee shall be limited to Rs.
________________ in the aggregate and the bank hereby agrees to the following terms and
conditions:
65
Signature of the Vendors with seal
1.
This guarantee shall be a continuing guarantee and irrevocable for all claims of IIMB
as specified above and shall be valid during the period specified for the performance
of the contract including the period of maintenance / warranty i.e. up to
___________________________
2.
We, the said bank further agree with IIMB that IIMB shall have the fullest liberty
without consent and without effecting in any manner our obligations and liabilities
hereunder to vary any of the terms and conditions of the said contract or extend
time for performance of contract by the vendor from time to time any of the powers
exercisable by IIMB against the vendor / supplier under the contract and forbear or
enforce any of the terms and conditions relating to the said contract and we shall
not be relieved from any liability by reason of any such variations or extension being
granted to the vendor or for any forbearance, act or omission on the part of IIMB of
any indulgence by IIMB to the vendor or by any such matter a thing whatsoever,
which under the law relating to the sureties would, but for this provision, have effect
of so relieving us.
3.
This guarantee / undertaking shall be in addition to any other guarantee or security
whatsoever IIMB may now or at any time have in relation to the performance to the
works / equipment and the company shall have full resource to or enforce this
security in performance to any other security or guarantee which IIMB may have or
obtain and there shall be no forbearance on the part of the company in enforcing or
requiring enforcement of any other security which shall have the effect on releasing
Bank from its full liability. It shall not be necessary for IIMB to proceed against the
said vendor / supplier before proceeding against the bank.
4.
This guarantee / undertaking shall not be determined or affected by the liquidation
or winding up, dissolution or change of constitution or insolvency of the supplier /
vendor, but shall in all respects and for all purpose be binding and operative until
payment of all moneys payable to IIMB in terms thereof are paid by the Bank.
5.
The bank hereby waives all rights at any time inconsistent with the terms of this
Guarantee and the obligations of the Bank in terms hereof shall not be otherwise
effected or suspended by reasons of any dispute or disputes having been raised by
the supplier / vendor (whether or not pending before any arbitrator, Tribunal of
Court) or any denial of liability by the supplier / vendor stopping or preventing or
purporting to stop or prevent any payment by the bank to IIMB in terms hereof.
66
Signature of the Vendors with seal
6.
We the said banks lastly undertake not to revoke this Guarantee during its currency
except with the previous consent of IIMB in writing. Unless a claim is made in
writing within six months from the date of expiry of this guarantee i.e.
_______________________, we shall be relieved from all liabilities under this
guarantee thereafter.
Signed this _____________________ day of _________________ at
Bank
For and on behalf of:
Witnesses:
1.
2.
67
Signature of the Vendors with seal