Ruth Hughes Memorial District Library
Regular Meeting of February 2, 2012
Imlay City, MI
(Proposed Board Minutes)
Attendance:
Donald Davenport (president/ presiding) Present
Laurie Dodge (vice-president) Present
Mary Lou Bissett (secretary) Present
Karen Hibbler (treasurer) Present
Michelle Dougherty (trustee) Present
Connie Brett (trustee) Present
Cynthia Stroebel (trustee) Present
Staff: Wendy Gottschalk (Technical Services Coordinator) Present
Guests: Ron Cischke Present
12R01.01
Call to Order the meeting was called to order at 6:35 p.m.
12R01.02
Additions/Deletions/Approval of Agenda Ms. Bissett suggested adding
unfinished Goodland Township Business back in the minutes. Approved by Ms.
Hibbler, seconded by Ms. Stroebel, motion carried.
12R01.03
Additions/Deletions/Approval of minutes of January 2011 meeting Ms.
Bissett suggested changing approval of minutes from Dec to Jan Approved by Ms.
Hibbler, seconded by Ms. Brett, motion carried.
12R01.04
Approval of Bills/Financial Status Approved by Ms. Hibbler, seconded by
Ms. Stroebel, motion carried.
12R01.05
Time for Public Comments
Unfinished Business: Overview/Updates:
12R01.06
Goodland Township
12R01.07
Board President’s Report
12R01.08
Library Millage Renewal
12R01.09
DDA Amendment to Zoning Ordinance – Signs
12R01.10
Wireless connections
Committee Reports:
Personnel Committee
12R01.11
12R01.12
Policy Committee
12R01.13
Budget Committee
New Business:
There has been a concern with new video games being damaged by placing on pause
for extended periods. The Suggestion was made to put stickers on the cases asking
patrons not to pause the games as this has incurred a sizable expense in lost video
games. Also the suggestion was made to put a sign up at the video game shelves with
the same stipulation.
Communications:
Adjournment:
12R01.20
Adjournment Ms. Bissett moved to adjourn, seconded by Ms. Stroebel.
Motion carried. The meeting adjourned at 8:00 p.m.
12R01.06
Goodland Township
Ron Cischke wanted to know the status, Mr. Davenport commented in March-April the
board would need to address accepting or rejecting the addition of Goodland
Township. Adding them would make an 8 member board. Mr. Cischke stated this was
fair. Mr. Davenport mentioned the recent meeting with Attorney Gary Howell re: time
line and ballot language for our upcoming millage. The status of adding a Goodland
branch would have to wait until after the millage election. Mr. Cischke notified the
board that the township has asked Lapeer to pass on the existing collected taxes to
Ruth Hughes Library but has not heard back as yet.
12R01.07
Board Presidents Report
Mr. Davenport informed the board that Stella MacDonald had left a Trust to the
library with Jerry Shull as executor. There is a waiting period for outstanding bills left
to pay before the monies would be given to the library.
The Two study rooms have been painted. Paint has been purchased for the lower level
meeting room but has not yet been painted. Four chairs have been purchased to
replace the broken chairs in the Young Adult Area. The bulletin board has been moved
to the front vestibule. The dark maroon wall has been repainted to cover small scrapes.
The replacement computer has been ordered to replace the online catalog which is no
longer working but has not arrived yet. The company that Diane has tried to contact to
put up film on the workroom windows is not returning our calls. A local video game
store has been found to repair our damaged DVD’s and video games. Sidewalk snow
removal is being performed by Octavio Lawn Care. A new vacuum cleaner was
purchased to replace the old one that has fallen apart.
12R01.08
Library Millage Renewal
A motion was made by Ms. Brett to have Attorney Gary Howell draft
resolution and ballot language for the upcoming millage election. The
question was raised would he contact the county clerk. Seconded by Ms.
Bissett., motion carried.
12R01.09
DDA Amendment to Zoning Ordinance - Signs
The cost to apply for a variance in the existing signage ordnance would cost $275. A
motion was made by Ms. Stroebel to have Kurt Love do the repairs on our existing sign
for now. Seconded by Ms. Hibbler, motion carried..
12R01.10
Wireless Connections
The board has suggested getting proposals for services from two different IT
companies to address the ongoing problem with the wireless connection.
12R01.11
Personnel Committee
Interviews have been set up for Feb 8, 9 and 13 to be attended by as many board
members and two staff members that can attend and posted 72 hours before the first
interview.