June 9, 2015 Regular Meeting
Meeting Type :
Date :
Start time :
Location :
WS-BOCES Board Meeting
Tuesday, June 09, 2015
6:30 PM
Western Suffolk BOCES Conference Center 31 Lee Avenue Wheatley Heights, NY
Roll Call –
(Attendees Noted
by District Clerk)
Present were:
Board Members
Maryann Zumpano (President)
Ilene Herz, Esq. (Vice President)
Mildred Browne
Sydney Finkelstein
Salvatore Marinello
Jeannette Santos
Peter Wunsch
BOCES Staff
Michael Flynn (Chief Operating Officer/Deputy Superintendent)
Maureen Donohue-Whitley (District Superintendent)
Paula Klingelhoefer (Sr. Exec. Dir. - Personnel and ISS)
Warren Taylor (Chief Financial Officer)
Susan Smith (Administrative Assistant)
Joanne Klein (District Clerk)
Nancy Kelsey (Exec. Dir. Career and Tech. Education)
Teresa Strum (Exec. Dir. - Special Education)
Mary Brooks, PTA
Page 1 of 26
Staff Members
Call to
Order/Pledge of
Allegiance (Board
President)
The Regular meeting was called to order at 6:31 p.m. by Board President, Mrs. Zumpano.
EXECUTIVE SESSION:
At this time a motion to move into Executive Session to discuss matters regarding ongoing negotiations was
made by Mr. Marinello, seconded by Mrs. Herz. At 7:29 p.m. the Board unanimously agreed to adjourn
Executive Session and move into the Regular meeting on motion made by Mrs. Browne, seconded by Mrs.
Santos.
REGULAR MEETING:
The Regular meeting of the Board resumed at 7:32 p.m. Mrs. Zumpano led the audience in the Pledge of
Allegiance.
Visitors
ACKNOWLEDGMENT OF VISITORS BY PRESIDING OFFICER
Mrs. Zumpano invited anyone present in the audience who wished to address the Board to please step
forward and state their name and address. No one present wished to address the Board.
Approval of
Minutes Regular
Meeting – May 12,
2015
The minutes of the Regular Meeting of May 12, 2015 were approved on motion of Mr. Wunsch and
seconded by Mrs. Herz.
Treasurer's
Report
The Board acknowledged receipt of the Treasurer’s Report indicating balances in the various financial
accounts as of April 30, 2015. (Copies incorporated with the official minutes of this meeting.)
Claims Auditor's
Report
The Board acknowledged receipt of the Report of the Claims Auditor from April 7, 2015 through May 29,
2015 for expenditures totaling $11,083,927.13. (Copies incorporated with the official minutes of this
meeting.)
Comments/Events
Mrs. Donohue-Whitley welcomed everyone. Mrs. Donohue-Whitley then gave an update on her recent
District Superintendents' meeting in Albany where the Superintendents were introduced to new
Commissioner of New York State Education Department, Ms. MaryEllen Elia. Mrs. Donohue-Whitley
reported that Ms. Elia mentioned she would be visiting Long Island in the near future.
(Minutes)
(Treasurer's Report)
(Claims Auditor's Report)
(District Superintendent)
Page 2 of 26
They also learned at this meeting the Department of Education might not approve Students with Disability
Waiver and the English Language Learner Waivers. However, discussions will continue once Commissioner
Elia officially starts.
Comments/Events
(Chief Operating Officer
Report)
Mr. Flynn reported at a recent meeting discussions were held on how parents who are "opting out" their
children from the state testing are trying to develop support among representatives of the Boards of
Education. The state has not addressed the issue of parents opting out. Testing of students in grades 3
through 8 is the focus. Focus is on attempting to prepare the students for the exams.
Mr. Flynn then mentioned there will be an upcoming meeting of the Suffolk Count School Superintendents
Association which will also including a celebration of retiring and newly appointed school superintendents.
The Suffolk County School Superintendents Association also recently honored all Suffolk County
Valedictorians at a luncheon.
Update of Capital
Projects
Mr. Taylor provided the Capital Improvement updates. Mr. Taylor advised there has been some progress on
our various capital projects. The progress unfortunately is slow. There is a meeting with the architects next
week. For approval on a capital project, it may take up to 39 weeks from submission to approval which can
make it very difficult to make timely progress.
Approval of
Budget
Adjustments
2014-15 - June
On motion by Mr. Marinello, seconded by Mrs. Santos, the Board voted unanimously to approve 2014-15
budget adjustments/transfers for June 2015 in the following programs:
(Chief Financial Officer)
(Business Administration
Matters)
Center for Learning Technology
Services Other BOCES
School Improvement for Stds. Implem.
(Listing referred to is designated as Encl. 9.1.1 and is incorporated with the official minutes of this meeting.)
Approval of Bid
Awards
(Business Administration
Matters)
The members of the Board reviewed the bid analysis presented by the Chief Operating Officer. Mr.
Marinello moved, Mrs. Santos seconded, and the Board unanimously approved awards to the lowest bidders
meeting specifications as listed on the schedule dated June 9, 2015.
(Listing referred to is designated as Encl. 9.1.2 and is incorporated with the official minutes of this meeting.)
Approval of Joint
On motion by Mr. Marinello, seconded by Mrs. Santos, the Board voted unanimously to approve the Joint
Page 3 of 26
Municipal
Cooperative
Bidding Program
with Eastern
Suffolk BOCES [R
(Business Administration
Matters)
Municipal Cooperative Bidding Program with Eastern Suffolk BOCES as follows:
WHEREAS, various educational and municipal corporations located within the State of New York desire to
bid jointly for generally needed services and standardized supply and equipment items; and
WHEREAS, the Western Suffolk BOCES, an educational/municipal corporation (hereinafter the “Participant”)
is desirous of selectively participating with other educational and/or municipal corporations in the State of
New York in joint bidding in the areas mentioned above pursuant to General Municipal Law § 119-o and
Education Law Section 1950; and
WHEREAS, the Participant is a municipality within the meaning of General Municipal Law § 119-n and is
eligible to participate in the Board of Cooperative Educational Services, First Supervisory District of Suffolk
County (hereinafter Eastern Suffolk BOCES) Joint Municipal Cooperative Bidding Program (hereinafter the
“Program”) in the areas mentioned above; and
WHEREAS, the Participant acknowledges receipt of the Program description inclusive of Eastern Suffolk
BOCES’ standard bid packet and the general conditions relating to said Program; and
WHEREAS, with respect to all activities conducted by the Program, the Participant wishes to delegate to
Eastern Suffolk BOCES the responsibility for drafting of bid specifications, advertising for bids, accepting
and opening bids, tabulating bids, and recommending the awarding of the bids to the Participant.
BE IT RESOLVED that the Participant hereby appoints Eastern Suffolk BOCES to represent it and to act as
the lead agent in all matters related to the Program as described above; and
BE IT FURTHER RESOLVED that the Participant hereby authorizes Eastern Suffolk BOCES to place all
legal advertisements for any required cooperative bidding in Newsday, which is designated as the official
newspaper for the Program; and
BE IT FURTHER RESOLVED that a Membership Committee consisting of one (1) representative from each
Participant shall be formed. The Participant shall accordingly appoint one (1) representative to the
Membership Committee. Said representative shall be provided with a list of bids. A meeting of the
Membership Committee shall be held annually. Notice of the meeting shall be given to each representative
at least five (5) days prior to such meeting; and
Page 4 of 26
BE IT FURTHER RESOLVED that this Agreement with the Participant shall be for a term of one (1) year as
authorized by General Municipal Law §119-o.2.j.
BE IT FURTHER RESOLVED that the Participant agrees to pay Eastern Suffolk BOCES an annual fee as
determined annually by Eastern Suffolk BOCES to act as the lead agent for the Program.
(Listing referred to is designated as Encl. 9.1.3 and is incorporated with the official minutes of this meeting.)
Approval of Long
Island School
Food Service
Directors
Association
Cooperative Bid
[R]
(Business Administration
Matters)
On motion by Mr. Marinello, seconded by Mrs. Santos, the Board voted unanimously to approve the Long
Island School Food Service Directors Association Cooperative Bid as follows:
WHEREAS, It is the plan of a number of public school districts in Nassau/Suffolk Counties, New York to bid
jointly on selected Food Service Commodities, Food and Food Service Supplies for the 2015-16 school year.
WHEREAS, Western Suffolk BOCES, is desirous of participating with other districts in Nassau/Suffolk
Counties in the joint bidding of the commodities mentioned above as authorized by General Municipal Law,
Section 119-0 and,
WHEREAS, Western Suffolk BOCES, wishes to appoint a committee to assume the responsibility for
drafting of specification, advertising for bids, accepting and opening bids, reporting the results to the boards
of education and making recommendations thereon; therefore,
BE IT RESOLVED, that the BOARD OF EDUCATION Western Suffolk BOCES, hereby appoints Long Island
School Nutrition Directors Association Cooperative Bid Committee to represent it in all matters related
above, and,
BE IT FURTHER RESOLVED, that Western Suffolk BOCES Board of Education authorized the
above-mentioned committee to represent it in all matters leading up to the entering into a contract for the
purchase of the above-mentioned commodities, and,
BE IT FURTHER RESOLVED, that Western Suffolk BOCES Board of Education agrees to assume its
equitable share of the costs of the cooperative bidding, and
BE IT FURTHER RESOLVED, that Western Suffolk BOCES Board of Education agrees (1) to abide by
majority decisions of the participating districts on quality standards; (2) that unless all bids are rejected, it will
Page 5 of 26
award contracts according to the recommendations of the committee; (3) that after award of contract(s), it
will conduct all negotiations directly with the successful bidder(s).
(Listing referred to is designated as Encl. 9.1.4 and is incorporated with the official minutes of this meeting.)
Approval of
School Lunch
Prices for 2015-16
[R]
(Business Administration
Matters)
On motion by Mr. Marinello, seconded by Mr. Wunsch, the Board voted unanimously to authorize School
Lunch Program prices as follows:
The following school lunch prices are hereby established effective July 1, 2015
PROGRAM
Effective July 1, 2015
Breakfast
Lunch
$ 1.70
$2.60
Elementary
1.70
2.60
Middle & High School
1.70
2.65
.25
.25
Day Care
Reduced Rate – (Mandated by
State for Students under 21
years of age)
(Listing referred to is designated as Encl. 9.1.5 and is incorporated with the official minutes of this meeting.)
Authorization to
Participate in
Empire State
Municipal
Purchasing Group
[R]
(Business Administration
Matters)
On motion by Mr. Marinello, seconded by Mrs. Santos, the Board voted unanimously to authorize
Participation in Statewide Purchase Program with Empire State Municipal Purchasing Group as follows:
WHEREAS, Western Suffolk BOCES desires to participate in the statewide purchasing program of the
Empire State Municipal Purchasing Group; and
WHEREAS, Western Suffolk BOCES has submitted an application to be a Member in the Empire State
Municipal Purchasing Group (hereinafter ESMPG), a program created by local governments in accordance
Page 6 of 26
with and pursuant to the General Municipal Law, Section 119-o; and
WHEREAS, Western Suffolk BOCES is of the opinion that participation in the ESMPG will be highly
beneficial to the taxpayers of the local government or their non-profit organization through the efficiencies
and potential savings to be realized; and
WHEREAS, Western Suffolk BOCES desires to participate and join with other New York State local
governments and non-profit organizations in a Cooperative Purchasing Agreement ("Agreement") for the
purpose of fulfilling and implementing their respective public and governmental purposes, needs, objectives,
programs, functions, and services; and
NOW, THEREFORE, BE IT RESOLVED, that Western Suffolk BOCES does request that the ESMPG allow
its municipal government or non-profit organization to use the ESMPG's Statewide Bid Notification and
E-Procurement System and also requests that the ESMPG include its stated needs in ESMPG's Cooperative
Bids if so decided on a case by case basis. Western Suffolk BOCES may be allowed to purchase those
items from the ESMPG's contracts, and the ESMPG is authorized to sign and deliver all necessary requests
and other documents in connection therewith for and on behalf of the Western Suffolk BOCES that have
elected to participate; and be it further
RESOLVED, that the Board does hereby authorize its Chief Operating Officer to execute the Cooperative
Purchasing Agreement; and it is further
RESOLVED, that the execution of this Resolution shall evidence the election of the Western Suffolk BOCES
to become members of the ESMPG upon the terms and conditions stated. The governing Board has, at the
time of adoption of this Resolution had, full power and lawful authority to adopt the foregoing Resolution and
to confer the obligations, powers, and authority to the persons named, who are hereby granted the power to
exercise the same.
(Listing referred to designated as Encl. 9.1.6 and incorporated in the official minutes of this meeting.)
Approval for
Advance
Issuance of
Purchase Orders
[R]
(Business Administration
Matters)
On motion by Mr. Marinello, seconded by Mr. Santos, the Board voted unanimously to Approve Advance
Issuance of Purchase Orders as follows:
WHEREAS, it is essential that materials and supplies be promptly delivered to the schools and programs for
the 2015-16 school year; and
Page 7 of 26
WHEREAS, General Municipal Law requires that the supplies and materials purchased are procured
pursuant to competitive bids awarded by the Board; and
WHEREAS, past experience indicates that much of the required supplies and materials are bid on and
awarded without controversy;
THEREFORE BE IT RESOLVED that the Director of Purchasing be authorized to issue purchase orders for
non-controversial bid items in the categories listed prior to the formal award of these items by the Board at
its regular July and/or August meeting.
(Listing referred to designated as Encl. 9.1.7and incorporated in the official minutes of this meeting.)
Instructional
Personnel
(Personnel)
Mr. Marinello moved and Mrs. Santos seconded, and the Board unanimously agreed to approve Instructional
Personnel matters, agenda items 9.2.1 as follows:
All Instructional personnel matters listed on the 8-page Instructional Report dated June 9, 2015 (Encl. 9.2.1)
is incorporated with the official minutes of this meeting.
Supplementary
Services
(Personnel)
Mr. Marinello moved and Mrs. Santos seconded, and the Board unanimously agreed to approve
Supplementary Services, agenda items 9.2.2 as follows:
All items listed on the 7-page Supplementary Services Report dated June 9, 2015 (Encl. 9.2.2) is
incorporated with the official minutes of this meeting.
Non-Instructional
Personnel
(Personnel)
Mr. Marinello moved and Mrs. Santos seconded, and the Board unanimously agreed to approve
Non-Instructional Personnel matters, agenda items 9.2.3 as follows:
All Non-Instructional Personnel matters listed on the 10-page Non-Instructional Report dated June 9, 2015
(Encl. 9.2.3) is incorporated with the official minutes of this meeting.
Adoption of
Salary Increases
for Central Office
Administrators
[R]
(Personnel)
On motion by Mr. Marinello, seconded by Mrs. Santos, the Board voted unanimously to adopt Salary
Increases for Central Office Administrators as follows:
WHEREAS, the Board of Cooperative Educational Services, Second Supervisory District of Suffolk County,
New York, desires to provide salary increases to various Central Office Administrators for the 2015-16 fiscal
Page 8 of 26
year; and
WHEREAS, they have determined that the individual salary raises will be equal to 2.5% of current base
salaries for each of the individuals named below for the period July 1, 2015 to June 30, 2016;
THEREFORE BE IT RESOLVED, that said salary adjustments will be approved for Paula Klingelhoefer,
Teresa Strum and Nancy Kelsey.
(Listing referred to designated as Encl. 9.2.4 and incorporated in the official minutes of this meeting.)
Adoption of
Salary Increases
for
Non-Represented
Employees [R]
(Personnel)
On motion by Mr. Marinello, seconded by Mrs. Santos, the Board voted unanimously to adopt Salary
Schedules for Non-Represented Employees as follows:
WHEREAS, the Board of Cooperative Educational Services, Second Supervisory District of Suffolk County,
New York, annually sets salaries for non-represented employees, and
WHEREAS, salary schedules have been recommended for the 2015-16 budget year for the Unit VI
Non-represented employees,
THEREFORE BE IT RESOLVED, that the Board hereby authorizes salaries for the Unit VI Non-represented
employees for the period of July 1, 2015 to June 30, 2016 as per the attached listing.
(Listing referred to designated as Encl. 9.2.5 and incorporated in the official minutes of this meeting.)
Approval of
Post-Retirement
Health Insurance
Agreements [R]
(Personnel)
On motion by Mr. Marinello, seconded by Mrs. Santos, the Board voted unanimously to approve Post
Retirement Health Insurance Agreements as follows:
WHEREAS, various collective bargaining agreements require the board to provide written agreements to
retiring employees covering the conditions under which those retirees will continue to receive health
insurance and,
WHEREAS, the board has adequately funded the cost of post retirement benefits through current year
appropriations and reserve funds for future year costs, then it is
THEREFORE BE IT RESOLVED, that the President of the board be authorized to execute the required
Page 9 of 26
agreements with the employees listed below who have resigned for the purpose of retirement,
Eileen Anetrella
Celeste Augeri
Kathi Baker
Susanne Bestreich
Mary Ann Cannizzo
Victoria Cuba
Laurie DiScalfani
Barbara Keneally
Lorraine Lagarde
Louise Letterel
Susan Miller
Kathryn Reilly-Pettolino
Gloria Rosenberg
Patricia Sokoly
Denise Sturm
Andrea Walters
Donna Wiseman
Margaret Wright
Barbara Zangara
(Listing referred to is designated as Encl. 9.2.6 and is incorporated with the official minutes of this meeting.)
Resolution to
Authorize Change
in an Individual’s
Split Dollar
Insurance Policy
[R]
(Personnel)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously authorized a change in a Split
Dollar Policy for Joseph Myers as follows:
WHEREAS, the Board has in previous actions approved the purchase of and payment of premiums for a life
insurance policy covering the life of Joseph Myers; and
WHEREAS, the obligation of Western Suffolk BOCES for future payments of premiums for this policy has
ended pursuant to the employment agreement between Joseph Myers and Western Suffolk BOCES; and
WHEREAS, based on the employment agreement referenced above, Western Suffolk no longer has any
claim on the recovery of any premiums paid on the policy; and
WHEREAS, it is understood to be in the interest of Joseph Myers, based on his request, that the policy be
restructured to be in reduced payment status,
THEREFORE BE IT RESOLVED, that the President of the Board be authorized to execute the documents
required to effect the change in Met Life policy 28090251 as described above.
(Listing referred to is designated as Encl. 9.2.7 and is incorporated with the official minutes of this meeting.)
Page 10 of 26
Approval of
Disposition of
Surplus Property
[R]
(Other Action Items)
The Board voted unanimously to approve the Disposition of Surplus Property on motion of Mr. Marinello,
seconded by Mrs. Santos, as follows:
WHEREAS, Western Suffolk BOCES has certain equipment and materials which have been deemed surplus
or obsolete and are of no use to Western Suffolk BOCES; and
WHEREAS, these items have also been deemed to have no resale value and have been declared valueless;
and
WHEREAS, according to Policy #4420, no surplus property may be disposed of without the recommendation
and authorization of the District Superintendent, or his designee, and the approval of the Board;
THEREFORE BE IT RESOLVED, that the Board hereby approves the disposition of this surplus property as
listed on the attached.
(Listing referred to designated as Encl. 9.3.1 and incorporated with the official minutes of this meeting.)
Authorization for
Board Members
to Attend a
Conference [R]
(Other Action Items)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously approved attendance by Mrs.
Santos at the NYSSBA 96th Annual Convention in New York, New York as follows:
WHEREAS, Western Suffolk BOCES is committed to providing the best possible leadership to the
organization; and
WHEREAS, the ongoing education of Board of Education members assists in achieving this goal;
THEREFORE BE IT RESOLVED the following Board Members are authorized to attend the conference
noted below:
Jeannette Santos
Peter Wunsch
NYSSBA’s 96th Annual Convention
New York, New York
October 18 - 20, 2015
Page 11 of 26
(Listing referred to designated as Encl. 9.3.2 and incorporated with the official minutes of this meeting.)
Approval of
Agreement
between Frost
Valley YMCA &
Outdoor
Environmental
Educ. Svs. [R]
(Other Action Items)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously approved an Agreement
between Frost Valley and the Outdoor/Environmental Services of Western Suffolk BOCES as follows:
WHEREAS, the Western Suffolk BOCES Outdoor/Environmental Education Program has the need for
services to provide quality residential outdoor/environmental educational experiences for students of school
age, and
WHEREAS, a BOCES administrator has inspected such available facilities and reviewed the programs and
finds them to be suitable for the outdoor/environmental education program;
THEREFORE, BE IT RESOLVED that the Chief Operating Office is hereby authorized to sign an
outdoor/environmental education service agreement with Frost Valley - YMCA, effective September 1, 2015
through June 30, 2016.
(Listing referred to designated as Encl. 9.3.3 and incorporated with the official minutes of this meeting.)
Approval of
Agreement
between Camp
Quinipet and the
Western Suffolk
BOCES Outdoor
Education
Services [R]
(Other Action Items)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously approved an agreement with
Camp Quinipet and the Outdoor/Environmental Education Service of Western Suffolk BOCES as follows:
WHEREAS, the Western Suffolk BOCES Outdoor/Environmental Education Program has the need for
services to provide quality residential outdoor/environmental educational experiences for students of school
age, and
WHEREAS, a BOCES administrator has inspected such available facilities and reviewed the programs and
finds them to be suitable for the outdoor/environmental education program;
THEREFORE, BE IT RESOLVED that the Chief Operating Officer is hereby authorized to sign an
outdoor/environmental education service agreement with Camp Quinipet, effective September 1, 2015
through June 30, 2016.
(Listing referred to designated as Encl. 9.3.4 and incorporated with the official minutes of this meeting.)
Page 12 of 26
Authorization of
Advisory Council
Board Member
Terms [R]
(Other Action Items)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously Authorized Advisory Council
Board Members’ Terms as follows:
WHEREAS, Western Suffolk BOCES is committed to providing the highest quality Career and Technical
Education to all eligible students and adults, and;
WHEREAS, the Career and Technical Education Advisory Council helps to assure high quality programs
and services,
THEREFORE BE IT RESOLVED that the following individuals are appointed to the Career and Technical
Education Advisory Council effective 7/1/15 for the terms noted below:
Page 13 of 26
Adult Member
Corporation
Term
Ivan Benn
Long Island Rail Road
06/30/17
Marc Bossert
Suffolk County Dept. of Labor
06/30/17
Robert Buckley
ATCI
06/30/17
Janet Cassidy
Retiree-Suffolk County Dept. of Labor
06/30/17
Lt. Colonel Mary Ann Cline
Air Force Reserves
06/30/17
Nicholas Conzo
Test Systems Commercial Services
06/30/17
Cheryl Davidson
North Shore LIJ Health Systems
06/30/17
Gary Gualberti
N.Y.S. Dept. of Labor
06/30/17
Joseph Imperial
Suffolk County Community College
06/30/17
Christopher E. Kelly
JATC-Electrical Industry of Nassau & Suffolk Counties
06/30/17
Joseph LaSita
The M&T Company
06/30/17
Edward Libassi
A&P Aircraft Maintenance, Inc.
06/30/17
Ronnie MacDonald
Five Towns College
06/30/17
Dolores Mckinnon
N.Y.S. Dept. of Labor
06/30/17
William McShane
Holland SheltAir Aviation Group
06/30/17
Stephen Mercaldo
Greater N.Y. Auto Dealers Association
06/30/17
Dr. Joan Penrose
N.Y. Institute of Technology
06/30/17
Eugene Portela
Corporate Service Supply & Manufacturing
06/30/17
Sandy Silver
District Manager Acces – VR
06/30/17
Brian Watts
Suffolk County Police Department
06/30/17
(Listing referred to designated as Encl. 9.3.5 and incorporated with the official minutes of this meeting.)
Approval of
Agreement
between Cornell
Cooperative
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously authorized an agreement with
Cornell Cooperative Extension of Nassau County and Outdoor/Environmental Education Service of Western
Suffolk BOCES as follows:
Page 14 of 26
Extension/Nassau
County and the
Outdoor
Environmental
Education
Services [R]
(Other Action Items)
WHEREAS, the Western Suffolk BOCES Outdoor/Environmental Education Program has the need for
services to provide residential outdoor/environmental educational experiences, and
WHEREAS, a BOCES administrator has inspected such available facilities and reviewed the programs and
finds them to be suitable for the outdoor/environmental education program;
THEREFORE, BE IT RESOLVED that the Chief Operating Officer is hereby authorized to sign an
outdoor/environmental education service agreement with Cornell Cooperative Extension of Nassau County,
Nassau 4 H Camp, effective July 6, 2015 through July 17, 2015.
(Listing referred to designated as Encl. 9.3.6 and incorporated with the official minutes of this meeting.)
Approval of
Agreement with
SUNY Stony
Brook [R]
(Other Action Items)
On motion of Mr. Marinello seconded by Mrs. Santos, the Board unanimously approved an Agreement with
SUNY Stony Brook as follows:
WHEREAS, Western Suffolk BOCES is committed to providing quality professional development programs
to develop expertise in educational computing, and school leadership.
WHEREAS, SUNY Stony Brook offers a quality program, leading to TESOL Certification through Individual
Pathways, that consists of a one-year program at off-campus locations within the Western Suffolk BOCES
region, and
THEREFORE, BE IT RESOLVED that the Chief Operating Officer is authorized to sign a contract on behalf
of Western Suffolk BOCES with SUNY Stony Brook for Wheatley I TESOL Certification Program to be
conducted from July 2015 through 2016.
(Listing referred to designated as Encl. 9.3.7 and incorporated with the official minutes of this meeting.)
Approval of
Multi-Year
Technology
Agreement with
Babylon UFSD,
Commack UFSD,
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously approved Multi-Year
Technology Agreements as follows:
WHEREAS, the Division of Instructional Support Services has been working with Babylon, Commack,
Copiague, Harborfields, Northport School Districts on the development of a long-range technology plan; and
Page 15 of 26
Copiague UFSD,
Harborfields CSD,
and Northport
UFSD [R]
(Other Action Items)
WHEREAS, the districts have adopted these plans for implementation and have requested Western Suffolk
BOCES to provide the service appropriate to these plans;
THEREFORE, BE IT RESOLVED that the District Superintendent and District Clerk are hereby authorized to
execute service agreements for the amounts listed plus cost of related financing
School District
Babylon UFSD
Commack UFSD
Copiague UFSD
Harborfields CSD
Northport UFSD
Time
5 Year
4 Year
5 Year
5 Year
5 Year
Amount
$230,965
$380,547
$628,492
$127,866
$549,781
(Listing referred to is designated as Encl. 9.3.8 and is incorporated with the official minutes of this meeting.)
Approval of
Agreement with
Syntax
Communication
Group [R]
(Other Action Items)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously approved an Agreement with
Syntax Communication Group as follows:
WHEREAS, Western Suffolk BOCES provides school public relations services at the request of various
school districts, and
WHEREAS, in order to provide technical support for these services it has been necessary to contract with
SYNTAX Communication Group for this technical support,
THEREFORE BE IT RESOLVED that the Chief Operating Officer is authorized to execute the attached
agreement between Western Suffolk BOCES and SYNTAX Communication Group for the period July 1,
2015 through June 30, 2016.
(Listing referred to designated as Encl. 9.3.9 and incorporated with the official minutes of this meeting.)
Approval of
Various Software
and Support
Agreement
Extensions [R]
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously approved the Extension of
Various Software Licenses and Support Agreements as follows:
WHEREAS, Western Suffolk BOCES requires various software licenses and support agreements in order to
provide student instruction and various administrative requirements; and
Page 16 of 26
(Other Action Items)
WHEREAS, after careful review by Western Suffolk BOCES staff the companies listed below provide the
resources most suitable to the needs of the agency; and
WHEREAS, these agreements have been reviewed and approved by Western Suffolk BOCES legal
counsel;
IT IS THEREFORE RESOLVED, that the Chief Operating Officer is hereby authorized to extend the
agreements for the 2015-16 fiscal year for the vendors listed below and at the estimated amounts indicated:
Aceware Systems, Inc.
$5,400
Blackboard Connect (Connect Ed)
$6,000
Blackboard Engage
$15,000
Blackboard, Inc.
$32,000
Brainpop
$40,650
Brittanica Digital
Learning
$1,240
Cablevision
$3,000
Capstone
$15,500
Castle Learning
$60,000
Centris Group/Guidance Direct
$2,500
Centris Group/IEP Direct
$25,000
Congressional Quarterly Press/Sage
$2,000
Discovery Education
$120,000
Ebsco Publishing
$20,000
Facts on File/Infobase Learning
$21,000
Follett Software Company
$120,000
Frontline Placement Tech
$100,000
Page 17 of 26
Fuel Ed (KC Distance Learning)
$11,400
Gale (Centris Learning)
$48,000
Gannett Healthcare Group
$2,450
Glynlyon Inc./Odysseyware
$75,000
Guide K-12 LLC
$40,000
IBM Corp
$3,750
Learn 360/Infobase Learning
$3,000
Learning A to Z
$23,100
Maps 101
$1,200
Media Flex, Inc.
$4,100
Method Test Prep, Inc.
$28,000
My Learning Plan, Inc.
$153,000
N Harris Computer Corporation (Capital
Computer)
$104,000
NBC Learn/NBC Universal, LLC
$6,000
Newsbank, Inc.
$3,600
Oracle Corp
$4,000
Proquest Information & Learn
$7,000
Right Reason Technologies
$38,000
Rosen Publishing Group
$7,000
Scholastic Library Publishing
$17,000
SchoolDude.Com, Inc.
$1,400
Seacliff Educational Solutions
$50,000
Skillsoft Corp.
$17,500
Sylogist USA LLC
$2,500
Teachingbooks.net, LLC
$3,425
Page 18 of 26
Tools4Ever Inc.
$4,000
Turnitin/iParadigms, LLC
$25,000
Worldbook, Inc.
$12,000
Xiacon Inc.
$4,125
(Listing referred to designated as Encl. 9.3.10 and incorporated with the official minutes of this meeting.)
Authorization to
Accept Donation
[R]
(Other Action Items)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously accepted a donation as
follows:
WHEREAS, Western Suffolk BOCES has received an offer from Avalon Park & Preserve Foundation, to
donate funds to sponsor students from local Long Island school districts to participate in the summer marine
studies enrichment program. The donation in the amount of $19,367.00 will reduce the program fees from
school districts; and
WHEREAS, the Avalon Park & Preserve Foundation is a 501[c]3 organization that was founded on behalf of
the friends & family of Paul Alexander Simmons as a tribute to his life & as a vehicle for providing benefits to
the community in his memory. To this end, the foundation has been an avid proponent of supporting
programs that serve to engage children with the natural world; and
WHEREAS, component districts would benefit from the reduction in program fees that the acceptance of this
donation will allow; and
WHEREAS, according to Policy #4420, all donations of funds shall be presented to the Board for
acceptance;
THEREFORE, BE IT RESOLVED that the Board hereby approves the acceptance of the donated funds as
listed:
Elizabeth Williamson, Financial Controller
Avalon Park and Preserve
200 Harbor Road
Stony Brook, NY 11790
631- 689- 0619
Page 19 of 26
Amount of check: $19,367.00
(Listing referred to designated as Encl. 9.3.11 and incorporated with the official minutes of this meeting.)
Approval of
Affiliation
Agreement with
Hofstra University
[R]
(Other Action Items)
On motion of Mr. Marinello, seconded by Mrs. Santos, the Board unanimously approved an Affiliation
Agreement between Western Suffolk BOCES and Hofstra University:
WHEREAS, an agreement between Western Suffolk BOCES and Hofstra University has been developed for
the purpose of providing a placement site for graduate/undergraduate students from Hofstra to fulfill their
New York State certification requirements, and
WHEREAS, both parties believe this agreement to be in the interests of the Western Suffolk BOCES
students;
THEREFORE BE IT RESOLVED, that the Chief Operating Officer of Western Suffolk BOCES is hereby
authorized to execute the necessary agreement to be effective 9/1/15.
(Listing referred to is designated as Encl. 9.3.12 and is incorporated with the official minutes of this meeting.)
Review Policy
#6422, Policy
#5152.1, Policy
#3321, and Policy
#3341
(New Business)
Review – First Read of Policy #6422 – Parents Bill of Rights for Data Privacy and Security
After the NYS Legislature passed a law to protect student privacy in 2014, NYS Education Department sent
school districts and BOCES an outline of what should be posted as a Parents Bill of Rights. BOCES
immediately posted the model suggested by NYS Education Department in July 2014.
NYS Education Department has since clarified many of the issues that were related to protecting the privacy
and security of student, teacher, and principal data. The BOCES attorney has recently reviewed our
purchasing practices and recommended that the Board formally adopt the attached as a policy on Parents
Bill of Rights for Data Privacy and Security.
(Listing referred to is designated as Encl. 11.1.1 and is incorporated with the official minutes of this
meeting.)
Review – First Read of Policy #5152.1 - Attachment B – Unit 6 – Non-Represented Staff Summary of Benefit
Items
Page 20 of 26
Non-represented employees in Unit 6 – increase in longevity pay from $5,000 to $5,850 including creation of
a new 25 year longevity pay step.
Non-represented employees in Unit 6 – new employees hired on or after July 1, 2015. Reduce accumulated
sick leave pay out at retirement from 110 days to 50 days and cap the per diem pay out to 70% of the daily
rate of pay at the time of retirement.
Non-represented employees in Unit 6 – new employees hired on or after July 1, 2015. Change Western
Suffolk BOCES annual contribution for health insurance be limited to $18,000. for family coverage and
$7,700. for individual coverage with amounts to increase by 3.5% of the BOCES contribution each January 1
of the agreement.
(Listing referred to is designated as Encl. 11.1.2 and is incorporated with the official minutes of this
meeting.)
For Review – First Reading Policy #3321 - Unit 3 – Administration – Non-Represented Administrative &
Supervisory Employees
Non-represented employees in Unit 3 – increase in longevity pay from $5,000 to $5,850 including the
creation of a new 25 year longevity pay step and clarifies (no change) in payment for accrual of vacation
days.
(Listing referred to is designated as Encl. 11.1.3 and is incorporated with the official minutes of this
meeting.)
For Review – First Reading Policy #3341 - Unit 6 – Administration – Non-Represented Administrative &
Supervisory Employees
Non-represented employees in Unit 6 – reduces amount of accrued vacation days at retirement for new
employees hired on or after July 1, 2015.
(Listing referred to is designated as Encl. 11.1.4 and is incorporated with the official minutes of this
meeting.)
Page 21 of 26
Adjournment
At 7:54 p.m. there being no further business items for discussion, the meeting was adjourned on motion by
Mrs. Herz and seconded by Mr. Wunsch to move to the Large Conference Room for the Staff Recognition
Ceremony.
Recognition of
Western Suffolk
BOCES Retirees
and Outstanding
Achievement
Awards
The meeting was reconvened at 8:10 p.m. and Mr. Flynn welcomed everyone to the Staff Recognition
ceremony. He then led the group in the Pledge of Allegiance. Mr. Flynn introduced the Board of
Education and advised that the Site Based Chairperson of each school would present the Outstanding
Achievement awards as follows:
(Program Presentation Recognition of Western
Suffolk BOCES Retirees
and Outstanding
Achievement Awards )
Margie Bargfrede, Sr. Office Applications Specialist, if you use the computer for BOCES work, you know
Margie! The BOCES clerical staff and administrative staff have relied on her extensive knowledge of how to
effectively use the technology on our desktops for 13 years. With Margie on the Help Desk, the work gets
done!
Tahisha Hunter, Senior Clerk Typist, in the Division of Instructional Support Services. After starting with the
Division in 2012, in the Teacher Center, she then moved to the Divisional office in 2014, where she “wears
many hats”. She exemplifies DISS’s goal to provide the highest quality services to school district staff and
students.
Krystin Vitarelli, Teacher, JEA Elementary, in 2007 Krystin was the first teacher to be trained in Verbal
Behavior, the cutting edge behavioral approach to teaching language. Since then, she has become a leader
in the school’s Applied Behavior Analysis (ABA) program offering support to new staff members,
volunteering for committees, and attending workshops to advance our program. Her team-first attitude, work
ethic, and compassion for all have earned her much respect and appreciation!
Annette Concannon, Paraprofessional, JEA Elementary, Annette has shown tremendous dedication in
Applied Behavior Analysis classrooms for nine years at JEA Elementary and also in the ALC program.
When students demonstrate extremely challenging behaviors, Annette deals with them in a respectful and
professional manner. Annette does it all with a smile on her face!
Helen Lynch, Paraprofessional, JEA Jr./Sr. HS, Helen started her journey as a paraprofessional in 1986 and
nurtured the strengths of students with various disabilities from the Preschool Program, JEA Elementary,
JEA Jr./Sr. High and Brennan Middle School. One can only aspire to be as good of a human being as Helen
-- she is a silent hero. Even as she prepares to retire, Helen continues to display total commitment to our
school!
Page 22 of 26
Victoria Cuba, Paraprofessional, JEA Jr./Sr. HS, Vicky has been a positive influence for the past 24 years at
various BOCES programs including JEA Alternative, Brennan Middle and most recently at JEA Allen Jr./Sr.
High. Her willingness to go far beyond her daily duties has helped BOCES be the loving and caring place
that it is.
Linda Jackson, Paraprofessional, JEA Alternative HS, For the past 34 years, Linda has demonstrated her
skills as a child-centered person who consistently does her best to meet the needs of the students. No task
is too big or too small when it comes to helping students. Linda is a dedicated, dependable professional
who is a true asset to our students and staff.
Patricia Whiston, Clerk Typist, Brennan High School, Patricia demonstrates the ability to find and nurture the
strengths and individual talents of each student and colleague. Patricia is a team player who is always
willing to go the extra mile to assist the program and students in any way that she can. Her consistently
happy mood is her trademark!
Jennifer Somma-Coughlin, Teacher, Brennan Middle School, Jennifer is a true professional in every sense
of the word and is involved in all aspects of Brennan Middle School. Jennifer is an asset to the students and
staff of Western Suffolk BOCES.
Lisa McCarty, Teacher, ALC Program, Among the many accolades, the students described their classroom
atmosphere which encourages them to participate and engage in thought-provoking activities. Always calm
and kind, she also maintains a positive outlook even under the most difficult situations.
Ann Cronen, Teacher of the Deaf, Itinerant Services, She has assisted needy families to obtain free hearing
aids and was instrumental in helping a student’s family arrange surgery. She is a mentor for new staff and
shares her expertise in staff presentations. When any question arises about hearing impaired students or
teaching methods, Ann is our go-to person.
Theresa Shurbet, Clerk Typist, Wilson Tech Dix Hills, Theresa is a remarkable employee and co-worker who
began her tenure at Wilson Tech in 2010 in adult education. Her take-charge, professional attitude
combined with her naturally compassionate nature merit this recognition.
Jean Marie Barone, Principal Stenographer, Wilson Tech Huntington and Manor Plains HS, She started as a
clerk typist in the Itinerant Program at 507 and then became a stenographer at the JEA Elementary and
Brennan Middle Schools. Jean is a kind and compassionate person who takes her work responsibilities
seriously.
Page 23 of 26
Roberto Diaz, Custodian, Wilson Tech Republic, Roberto is always on top of daily maintenance and
routines to ensure that building activities operate safely. He has an excellent attendance record and is a
well-respected staff member. His professionalism makes him a deserving recipient for the Outstanding
Achievement Award.
Valerie Lambert, Guidance Counselor, Wilson Tech Dix Hills, As a seasoned Guidance Counselor, Valerie
has been an integral part of the learning experience for many students at the Dix Hills campus where she
has worked since 2004 on both the CTE and Center for Alternative Education sides. Whether it is helping
find an educational service, gathering information for college or more sensitive issues, Valerie is the one
many teachers turn to help their students.
Nancy Kombert, Teacher, Wilson Tech Dix Hills, Nancy, an instructor in the Culinary Arts program at Tech’s
Dix Hills campus since January 2003, holds the prestigious title of vice president for the board of directors of
the American Culinary Federation of Long Island and chairperson for its Chef and Child Foundation.
Theresa Brass, Paraprofessional, Wilson Tech Northport, Theresa has worked at Western Suffolk BOCES
for 17 years, the last four years at Northport. She is a unique individual whose enthusiasm, humor and
sensitivity towards others makes her highly respected by peers and students alike and well deserving of this
award.
Mr. Flynn then welcomed all of the 2014-15 Western Suffolk BOCES retirees and thanked them for their
many years of service and dedication to BOCES and the students we serve. Each retiree was announced
and presented with a gift of appreciation.
Upcoming Events
Page 24 of 26
Upcoming Events
DATE
EVENT
ATTENDEES
6/10/15
JEA Jr./Sr. High School
Graduation Ceremony,
Wednesday, 10:00 a.m., Melville,
NY
M. Browne, S.
Finkelstein, I. Herz, J.
Santos, M. Zumpano
6/17/15
External Diploma Graduation,
Wednesday, 7:30 p.m.,
West Babylon High School
M. Browne, J. Santos,
P. Wunsch
6/19/15
Brennan Middle School Moving Up I. Herz, M. Zumpano
Ceremony, Friday, 10:00 a.m.,
North Babylon, NY
6/22/15
Secondary Recognition Ceremony M. Browne, J. Santos
Huntington, Northport, Republic
Campuses, Monday, 7:30 p.m.,
Half Hollow Hills H.S. East
6/23/15
Secondary Recognition Ceremony,
Tuesday, 7:30 p.m., Dix Hills
Campus, Half Hollow Hills H.S.
East
6/23/15
James E. Allen Elementary School S. Finkelstein, M.
Moving Up Ceremony, Tuesday,
Zumpano
9:45 a.m., Dix Hills, NY
6/24/15
Center for Alternative Education
Recognition Ceremony,
Wednesday, 7:30 p.m., Wilson
Tech, D.H.
6/25/15
JEA Alternative School Graduation S. Finkelstein
Ceremony, Thursday, 9:30 a.m.,
Wheatley Heights, NY
M. Browne, J. Santos
Page 25 of 26
6/25/15
Brennan High School Graduation
Ceremony, Thursday, 10:00 a.m.,
North Babylon, NY
M. Zumpano
6/25/15
Health Careers Graduation,
Thursday, 6:00 p.m. Boyd
Intermediate School
S. Finkelstein
6/26/15
Manor Plains High School
Graduation Ceremony, Friday,
10:00 a.m., Huntington, NY
M. Browne, S.
Finkelstein,
J. Santos
10/18/15-10/20/15 NYSSBA 96th Annual Convention
and Education Expo, Sunday to
Tuesday, New York City
J. Santos, P. Wunsch
Enclosures:
Press Releases
Various Weeklies, “Summer’s for Learning!”
Memo Regarding Location and Time of July Organization & Regular Meeting
Class of 2014, “Success After Tech”
SCOPE’S Education Forum, Winter/Spring 2015
Thank You Letter to Paraprofessional Staff
NYSSBA Advocacy Alert, May 21, 2015
NYSSBA Advocacy Alert, May 28, 2015
NYSSBA Letter, May 7, 2015
Separation Pay Notifications
SCOPE Annual Dinner Meeting – Save the Date
Joanne Klein
District Clerk
Page 26 of 26