MICROSOFT POWERPOINT 2010
FORMAT A PRESENTATION
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
1
Use a theme ................................................................................................. 4
Apply a theme to the entire presentation ................................................................. 4
Apply a theme for a particular slide in the presentation ......................................... 5
Change the color, font or effects of a theme ........................................................... 5
Use fonts and color ..................................................................................... 6
Use bullets and list numbering .................................................................. 7
Change the bullets to the number list ...................................................................... 7
Change the number list to the bullets ...................................................................... 8
Remove the number list or bullet list ....................................................................... 8
Change text alignment ................................................................................ 8
Align the text to left, right or center of the text box ................................................ 8
Align the text to top, middle, or bottom of the text box .......................................... 9
Use picture effects .................................................................................... 10
Access picture effects feature ................................................................................ 10
Send the picture to the background or the foreground ........................................ 10
Crop the picture to reduce the size ........................................................................ 11
Re-apply all formatting settings of a picture to other pictures ............................ 11
Remove backgrounds from photos ........................................................................ 12
Understand slide masters ........................................................................ 15
Insert the Slide Master ............................................................................................. 15
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
2
Close Slide Master View .......................................................................................... 16
Change slide background ....................................................................................... 16
Add a logo to the background................................................................................. 18
Crop the picture in the shape....................................................................................................... 20
Bring the picture behind the logo ................................................................................................ 21
Apply slide transitions .............................................................................. 22
Apply the transition to a slide ................................................................................. 22
Apply Effect Options to a Slide that has a transition inserted ............................. 22
Apply transitions and effect options to the entire presentation .......................... 23
Quick tips .................................................................................................................. 23
Save the design template ......................................................................... 24
The following training document is using information from Microsoft Power Point 2010 Help
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
3
Use a theme
Apply a theme to the entire presentation
Select any slide of the PowerPoint presentation
Go to Design tab  Themes group  click the down arrow in the Theme Gallery to expand for
more themes
Select a desired theme to apply to all the slides in the presentation including the Title slide
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
4
Apply a theme for a particular slide in the presentation
Select the slide to apply a different theme
Go to Design tab  Themes group  click the down arrow in the Theme Gallery to expand for
more themes
Right click on a desired theme to apply to the slide and choose Apply to Selected Slide
Change the color, font or effects of a theme
Go to Design tab  Themes group  click Colors, Fonts or Effects
Select a desired set of color, font or effect to apply to all the slides in the presentation
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
5
Use fonts and color
Select the text to apply font changes or color changes
 Click on the bullet to select all the text associated with it
 Click on the boundary of the text box to select the entire text in it
Move the mouse/cursor gently up and towards the right to enable the Quick Format Toolbar to
select desired formatting options. The icons available in the Quick Format Toolbar are very
similar to commands in Font group on Home tab
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
6
To reset fonts and color to original format, go to Home tab  Slides group  click Reset
Quick tips:
 Press TAB key to move between the selected object to another selectable objects within the
current slide
 Press arrow keys on the keyboard to nudge the text in the text box
 Select the boundary of the text box to turn on the Drawing Tool tab on the Ribbon
Use bullets and list numbering
Change the bullets to the number list
Click on the boundary of the text box
Go to Home tab  Paragraph group  click on Numbering
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
7
Change the number list to the bullets
Click on the boundary of the text box
Go to Home tab  Paragraph group  click on Bullets
Remove the number list or bullet list
Click on the boundary of the text box
Go to Home tab  Paragraph group  select any of following options:
 Click on Numbering to remove the number list
 Click on Bullets to remove the bullet list
Change text alignment
Align the text to left, right or center of the text box
Select the text or click the boundary of the text box to select the entire text in it
Go to Home tab  Paragraph group  select the desired alignment option in the command
group
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
8
Align the text to top, middle, or bottom of the text box
Select the boundary of the text box to select the entire text in it
Right-click on the text box  click on Format Shape on the shortcut menu
In the Format Shape dialog box, do the following:
 Click on Text Box
 Under the Text layout section, click the Vertical alignment down arrow  select a desired
option from the list
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
9
Use picture effects
Besides resizing and moving a photo in PowerPoint slides, there are a variety of changes to apply to it
such as: color adjustment, artistic effects, frames, shadows, 3D angles, cropping and more
Access picture effects feature
Click on the picture to select it
Go to Picture Tools tab  Format tab  select desired photo effects to apply to the selected
photo
Send the picture to the background or the foreground
Select the picture
Do one of the following:
 Right click on the picture and select either Bring to Front or Send to Back option from the
drop down menu
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
10
 Go to Picture Tools tab  Format tab  Arrange group  click on the arrow either next to
Bring Forward or Send Backward to select a desired option
Crop the picture to reduce the size
Select the picture to crop
Go to Picture Tools tab  Format tab  Size group  click on Crop
Do one of the following:
 To crop one side, drag the center cropping handle on that side inward.
 To crop equally on two sides at once, press and hold CTRL while dragging the center
cropping handle on either side inward.
 To crop equally on all four sides at once, press and hold CTRL while dragging a corner
cropping handle inward.
Click anywhere on the document to crop the picture
Re-apply all formatting settings of a picture to other pictures
Click on the formatted picture to select it
Go to Home tab  Clipboard group  click on Format Painter
The cursor/ mouse pointer turns into Format Painter Brush
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
11
Click on the new picture on other slides to apply all of the formatting settings from the previous
picture
Remove backgrounds from photos
In Office 2010, a background of a picture can be easily removed to accent or highlight the subject of the
picture or to remove distracting detail
Select the picture to remove its background
Go to Picture Tools tab  Adjust group  click on Remove Background
Click one of the handles on the marquee lines and then drag the line so that it contains the
portion of the picture that needs to be kept and excludes most of the area to remove
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
12
Do one or both of the following:
 To indicate which parts of the picture not to be automatically removed, go to Background
Removal tab  Refine group  click Mark Areas to Keep

The mouse pointer turns into a pencil

Click, drag and let the pencil go to draw the line
 To indicate which parts of the picture to remove in addition to those automatically marked, go
to Background Removal tab Refine group  click Mark Areas to Remove

The mouse pointer turns into a pencil

Click, drag and let the pencil go to draw the line
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
13
Go to Background Removal tab  Close group  click Keep Changes
To cancel the automatic background removal, go to Background Removal tab  Close group 
click Discard All Changes
If changing mind about the area marked with a line either to keep or to remove it, go to
Background Removal tab  Refine group  click Delete Mark  click the line to change it
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
14
Quick tips:
 While drawing the line, everything touched from the beginning to the end of the line will be
either kept or removed depending on the selected option
 Do not need to be precise when drawing a line
 Use the Zoom slider on the Status Bar to adjust the view of the picture while drawing the line
Understand slide masters
When changing the font sizes and colors, or changing from bullets to numbers, those changes
were localized changes and did not affect any other slides. Slide Masters, somewhat like a
template, influence the format and layout of the presentation.
By modifying a Slide Master, all of the slides linked to that master will be modified the same as
the master in order to maintain consistency and save time
Insert the Slide Master
Go to View tab  Master Views group  click on Slide Master
In the Normal view, Slide Masters are inserted in the Slides tab under the pane containing
Slides tab and Outline tab
Notes:
 The number of Slide Masters inserted in the presentation is dependent on how many slides
have the same design setting
 Under each Slide Master is a variety of slide layout and incorporated design
 Every Slide Master has layouts to choose to position placeholders for text and other content
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
15
Close Slide Master View
Go to Slide Master tab  Close group
Click on Close Master View
Change slide background
Insert the Slide Master
In the Normal view, select the first Slide Master in the pane
Go to Slide Master tab  Background group  click on Background Styles
 Select a preset color which is based on different colors from the current color set
 Select Format Background for advanced background formatting
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
16
In the Format Background dialog box, do the following:
 Click Fill  select Picture or texture fill option  click File button to insert the picture to
apply as background
 Click Picture Color  go to Recolor section  click on the Fill button next to Presets 
select a desired style
 Click Close to apply the background for all slides of the presentation
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
17
Go to Slide Master tab  Background group  click on Close Master View to see how the
new background applied to slides in the presentation looks
Notes:
 The new background change affected most, but not all, of the layouts inside the Slide Master
 The current theme of the presentation will decide which slides in the presentation need a
background in order to make slides look professional because not every single layout is using
a background
Add a logo to the background
Insert the Slide Master
In the Normal view, select the first Slide Master in the pane
Go to Insert tab  Images group  click on Picture
Locate the picture to insert in the slide and then click Insert
If necessary, use Remove Background feature in PowerPoint 2010 to remove the background of
the inserted picture
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
18
Apply formatting settings for the inserted picture under Picture Tools tab such as Shadow or
Glow in Picture Effects
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
19
Crop the picture in the shape
Select the picture to crop
Go to Picture Tools tab  Format tab  Size group  click the Crop down arrow
 If necessary, select Crop to crop the picture first to reduce the size of the graphic
 Point to Crop to Shape  choose a desired shape
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
20
Bring the picture behind the logo
Do one of the following:
Select the picture, and go to Picture Tools tab  Format tab  Arrange group  click the Send
Backward down arrow  select Send Back
Right click on the picture, go to Send to Back  click on Send to Back from the shortcut menu
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
21
Apply slide transitions
A transition is what the audience sees between slides, the transition from one slide to the next
Transitions can be subtle, like a soft fade or horizontal shift from one slide to the next or can be
exciting using PowerPoint 2010’s new 3D graphic features
Apply the transition to a slide
Select the slide to apply the transition
Go to Transitions tab  Transition to This Slide group  do any of the following:
 Select a desired transition style in the Transition Gallery to apply to the slide
 Click the down arrow under the Transition Gallery for more transition style
Apply Effect Options to a Slide that has a transition inserted
Effect Options control the direction, shape, or style of the transition. However, not all the transition have
effect options available
Select the slide applied transition
Go to Transitions tab  Transition to This Slide group  click on Effect Options  select a
desired effect from the list
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
22
Apply transitions and effect options to the entire presentation
Apply a transitions and effect options in a slide in the presentation
Go to Transition tab  Timing group  click Apply To All
Quick tips
The consistency of transition in the presentation slide show is important; therefore, choose the
desired transition style as well as its effect option and then apply to all the slides in the
presentation
To preview the slide applied transition in full screen, press SHIFT + F5 on the keyboard
To exit the preview in full screen mode, press ESC on the keyboard
To adjust time of slide transitions, go to Transition tab  Timing group  adjust the time in the
Duration box
To quickly see the effect of transition changes, go to Transition tab  click Preview
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
23
Save the design template
Creating a well-designed slideshow can take a long time. Therefore, it is necessary to save a
great looking slideshow as a template in order to save time in creating other presentation in the
future with exactly the same in design but new content
After create a well-designed presentation, go to Design tab  Themes group  click the down
arrow in the Themes Gallery  click Save Current Theme
Name a custom theme, and then click Save
Microsoft PowerPoint 2010 – Format a presentation
Lasted Edited: 2012-07-09
Technology Training and Education
© Metropolitan State University of Denver
24