2017 International Exhibition Artist Submission Form
Artists may enter pieces accepted via Cafe Only
Please attached completed form to back of framed painting
Artist Name:
Address:
City, State, Country, Postal Code:
Title:
Framed Size in Inches: W:
Medium:
H:
Price in US Dollars:
Phone:
Email:
Return Shipping Instructions and prepaid mailer must be Included if your art is sent in.
Return Address:
Please Include any Special Instructions for shipping:
By my signature below, I release the Watercolor Art Society-Houston (WAS-H) and its
representatives from any and all claims of damage, theft, or loss of any artwork on exhibition
at WAS-H. I have read and agree to the guidelines set forth in the WAS-H legal agreement.
The artwork submitted is my original creation. I understand that any unclaimed artwork left
after the display date expires will be removed from the gallery and I may be charged a storage
fee of $5 per day.
SIGNATURE:
DATE:
I.
Accepted Artwork
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Artist’s work accepted by the Juror will be displayed in the WAS-H Gallery for the 2017
International Exhibition.
Only one painting will be accepted from an individual artist.
No substitutions of artwork can be made after acceptance.
Once accepted, no changes can be made to price, title or dimensions.
WAS-H reserves the right to reject any painting that, upon arrival at the Gallery, the
juror deems is significantly altered or different than the digital photo used for gaining
entry to the Exhibition. Artists may want to use professional photographers for images
of work.
WAS-H reserves the right to return paintings deemed unacceptable or in breach of the
rules in presentation of framing and/or mats.
II. Handling Fees and Shipping Guidelines for Accepted
Artwork
Once you have received notice that your work has been accepted to the show, you must finalize
your entry by accepting the invitation and paying your handling fee by logging into your Café
account and viewing My Café Entries. You have the option to pay your handling fee with a local
check if you hand deliver your artwork the Gallery. The Handling fee is due by March 9, 2017
and is calculated as follows:
Shipped Artwork:
1) A $50 handling fee is required for framed/matted paintings shipped directly to the
gallery and/or returned to the artist using commercial ground carriers.
a. The $50 handling fee must be paid via the CaFÉ website with credit card.
b. ALL PAINTINGS using ground delivery to WAS-H MUST include a PREPAID return
shipping label and include a shipping container. No personal or cashier checks
will be accepted. Negotiate return shipping costs with your local carrier.
2) A $25 handling fee is required for unframed artwork shipped to Jay’s Framing in
Houston, TX (See Framing Assistance Section below for details).
a. The $25 handling fee must be paid via the CaFÉ website with credit card.
Hand Delivered/Carried Artwork:
1) A $25 handling fee can accompany the painting if the framed/matted entry is hand
delivered to WAS-H and the artist will return to pick up the work beginning April 7th ,
2017 during normal gallery hours. For convenience, the $25 handling fee can be paid
with credit card on the CaFÉ Website or by local check at the time of delivery.
Do not pay both Handling Fees. Determine which fee applies to your submission method and
pay the appropriate amount. Your submission is not finalized until the Handling Fee is received.
2017 International Exhibition Accepted Artwork Guidelines
Page 1
Delivering Artwork
All entries must be delivered to WAS-H by the close of Gallery business, 3:00 PM CST Thursday,
March 9, 2017. The physical address for WAS-H is 1601 West Alabama, Houston, Texas 77006,
phone: 713-942-9966. The Gallery is open to receiving artwork between 10 AM and 3 PM,
Tuesday through Saturday. Deliveries must be made at these times; no deliveries can be made
after hours or on Sunday and Monday.
Declining to Submit Artwork
Not sending accepted paintings to the Exhibition will subject the artist to a two year penalty
during which time the artist will not be allowed to participate in the WAS-H International
Exhibition program.
Packaging for Shipment
WAS-H recommends that each artist confer with their preferred commercial carrier on shipping
precautions. Most commercial carriers have prepared boxes suitable for commercial delivery of
artwork. PLEASE REMEMBER:
• Do NOT use foam peanuts or any excelsior for packing that is prone to flight.
• WAS-H will NOT accept wooden crates or any package with screws/nails.
• Lightweight corrugated boxes should be securely taped.
• WAS-H will take reasonable caution in opening and returning the artwork in the
packaging in which it was delivered.
• For your safety, WAS-H recommends that a receipt signature be required to prevent
artwork remaining unattended or delivered in inclement weather.
Another Reason to Join WAS-H
To assist artists in shipping framed art, WAS-H has established a preferred relationship with
Airfloat Systems, Inc. WAS-H members are eligible for a 20% discount on the purchase of a
Strongbox™ by Airfloat. The StrongBox safely encases framed pieces in three layers of quality
protection—two layers of convoluted foam and one layer of Perf-Pack foam. By simply
removing perforated squares to form an opening that precisely encases an art work, these
multiple layers work together to provide superior shock absorption, guarding your art from
bumps and scrapes during shipping. The StrongBox is available in 21 sizes that can protect
framed work ranging in size from 14x19x2 to 59x59x4.
Once you’ve submitted your membership dues, you’ll be provided with a discount code needed
to receive your 20% discount when contacting Airfloat Systems. You may reach Airfloat by
calling Toll Free 800-445-2580 or Fax 800-562-4323; the website address is
http://www.airfloatsys.com/airfloat-products/airfloat-strongbox.html.
2017 International Exhibition Accepted Artwork Guidelines
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III. Framing Guidelines and Assistance
ALL ARTWORK ARRIVING AT THE GALLERY FOR THE EXHIBITION MUST ADHERE TO THE
FOLLOWING FRAMING GUIDELINES, BE WIRED, AND READY TO HANG. ARTWORK “IN A TUBE”
WILL NOT BE ACCEPTED AT THE GALLERY.**
• ALL ARTWORK, WHETHER ON PAPER, YUPO OR CLAYBOARD, MUST BE FRAMED under
Plexiglas (NO GLASS).
• THE ONLY EXCEPTIONS TO FRAMING THAT WILL BE ACCEPTED:
a. Artwork on CLAYBOARD MOUNTED ON WOODEN CRADLE PANELS does not
require framing but should be finished with a protective coating and wired for
hanging.
b. Framed artwork on flat CLAYBOARD panels FINISHED WITH A PROTECTIVE
COATING does not require Plexiglas.
• If used, MATS, LINERS, AND ANY ADDITIONAL FILBERT OR MAT CORE MUST BE WHITE.
No color, shades of white or tones will be accepted as mats or liners
• FRAMES MUST BE SIMPLE WOOD OR METAL FRAMES WITHOUT DESIGNS, BEADING OR
CARVINGS.
• FRAMES CAN NOT EXCEED 2" IN WIDTH.
• All entries must be wired and ready for hanging. No sawtooth hangers permitted.
• MINIMUM IMAGE SIZE: 10" width or height. When uploading images to your portfolio
and submitting them to the call, use the image size dimensions, not the frame
dimensions.
• MAXIMUM FRAME SIZE: 48" in width or height.
**Framing Assistance: Art mailed “in a tube”
For framing assistance, especially for out of town and international artists, please contact Jay's
Frames:
email: [email protected]; phone: 832-470-3729; website: www.jaysframes.com;
mailing address: 1426 Yale St, Houston, TX 77008
Artists who contract with Jay's Frames can ship work directly to the frame shop in a tube. The
frame shop will frame and mat accepted works, using WAS-H guidelines, and will deliver the
framed work to the Gallery by the deadline if work is received by an acceptable date arranged
with the frame shop.
Jay’s will return the artwork to the artist in its original packaging, without the frame or mat,
unless the artist makes arrangements with Jay’s for prepaid return shipment in the
frame. Please see the section labeled "FRAMING" for information about framing guidelines.
Please contact us if you have questions returning shipped work with or without the frame.
2017 International Exhibition Accepted Artwork Guidelines
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VII. Gallery Exhibition
Accepted paintings will be exhibited to the public at the WAS-H Gallery beginning March 14,
2017 and extending through April 6, 2017.
WAS-H acts in the artists’ best interests to promote the sale of exhibition artwork. Copies of
artist’s statements and bios will be made available in the gallery for review by our visitors as
well as WAS-H members and teachers who frequent the gallery. If you are accepted, WAS-H will
request your bio and/or artist statement to be submitted prior to the opening of the exhibition.
Reception Invitation
All artists entering the exhibition are cordially invited to attend the reception honoring the 40th
International Exhibition Award Winners and the Juror. The reception will be held at the WAS-H
Gallery on Sunday, March 12th, 2017 from 4:00 – 6:00 PM. You and your guests are welcome to
participate in the reception and awards ceremony.
A second Art Lovers reception will be held on Thursday, March 16th from 5:30pm-7:30pm at the
WAS-H gallery for those artists, community members and other invited guests who are unable
to attend the March 12th reception. Please see the WAS-H website for details.
VIII. Legal
Liability
WAS-H and/or WAS-H’s representatives will not be responsible for damage or loss, whatever
the cause. Accepted artists release WAS-H and WAS-H’s representatives from all liability with
respect to loss or damage to the artist’s works of art. It is suggested that artists carry their own
insurance, in proper limits.
Country Exclusions
Embargoed and sanctioned country restrictions and Credit Card acceptance limitations exclude
certain countries from eligibility to this exhibition. Please contact WAS-H at
[email protected] for details regarding your specific country’s eligibility.
No Early Removal of Artwork
Artwork must remain on display in the Gallery for the duration of the Exhibition. Removal of
artwork prior to the closing will result in penalties assessed by the Board of Directors of WAS-H.
Sales
WAS-H is responsible for all sales and will retain a 20% commission. An additional 5% fee is
deducted for credit card sales.
2017 International Exhibition Accepted Artwork Guidelines
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All paintings will be considered for sale at the price set forth by the artist during the entry
submittal process but WAS-H reserves the right to negotiate up to a 10% discount to secure a
sale.
Paintings that have been sold will be released to the buyer no earlier than 10:00am CST April 7,
2017.
Publicity
WAS-H reserves the right to photograph and duplicate works for catalog and publicity purposes.
Every effort will be made for attribution of work provided to the 40th International Exhibition.
A limited-edition catalogue is included with entry fee, and will be sent to all artists submitting
entries. Additional copies may be purchased for $20 each.
2017 International Exhibition Accepted Artwork Guidelines
Page 5
Log into CaFE account, go to "My CaFE Entries", and navigate down to the WAS-H entry:
Select "Accept of Reject Invitation" hyperlink next to the invited piece. Make selection.
Navigate back to WAS-H listing in My CaFE Entries and select "Purchases"
Enter a "1" next to your choice and hit "re-calculate":
Select Payment preference and proceed to checkout.