ANATOMIC PATHOLOGY Original T h e i n S u c c e s s a n o f a A c a d e m i c Article C l i n i c a l A u t o p s y L i b r a r i a n P r o g r a m P a t h o l o g y S e r v i c e MARIAN ROYAL, MLS,* WILLIAM E. GRIZZLE, MD, PHD,f VIRGINIA ALGERMISSEN, MLS,* ROBERT W. MOWRY, MDf Residents in pathology must acquire a broad base of knowledge in all areas of medicine and the basic medical sciences. We report our experience with the first Clinical Medical Librarian (CL) program used to aid resident training in anatomic pathology. This program was developed by the Lister Hill Library of Health Sciences (LHL) of the University of Alabama at Birmingham (UAB) to test the value of a CL program in filling the clinical needs of medical students and residents by providing key recent references to the wide variety of diseases seen in a busy autopsy service. Use of a CL was accepted completely by both faculty and residents as a method of increasing their efficiency in evaluating the recent literature on diseases seen in the autopsy service. Our use of this program broadened the scope and extent of specific case-oriented medical literature read by both residents and faculty. Am J Clin Pathol 1993;99:576-581 A Clinical Medical Librarian (CL) program was first established in 1971 at the University of Missouri-Kansas City School of Medicine. The program was supported by a grant from the National Library of Medicine, and was designed to serve the biomedical needs of medical care providers and students in a representative general hospital.' Subsequent goals included improved patient care through continuing education to health professionals by facilitating their interaction with medical literature.2 The Lister Hill Library of the Health Sciences (LHL) at the University of Alabama at Birmingham (UAB) wished to introduce the CL concept at UAB to emphasize the importance of medical literature in filling clinical information requirements and to convey that importance to medical students, residents, and faculty members. Because anatomic pathology requires extensive knowledge in most aspects of disease, pathology residents need a broad base of knowledge in all areas of medicine and the basic medical sciences. The pathology department presented a major opportunity for a CL program. In December 1990, LHL and the Department of Pathology at UAB began a pilot program in which a CL from LHL participated with pathologists, residents, and medical students in all autopsy conferences and assisted them in identifying and obtaining relevant references to the disease processes they encounter. The CL program at UAB in Autopsy Pathology has improved the quality of literature searches by increasing the volume and broadening the scope of the more recent medical liter- ature used by residents and faculty. The resources available to faculty and residents increased because the clinical librarian had more experience in searching the medical literature and could efficiently locate relevant journal articles on the topics of interest. The CL program in autopsy pathology has resulted in five additional benefits. 1. Pathology residents are better able to understand and evaluate the disease entities of the patients studied, improving their discussions of the cases during autopsy and clinical conferences as well as the final autopsy report. 2. A more comprehensive discussion of the disease in the final autopsy report improves the education of pathology residents and facilitates the continuing education of the primary-care physicians (both faculty and residents) who took care of the patient and who receive copies of the autopsy report. 3. Residents learn the usefulness of a computerized data base and also how to use it. 4. A computerized file of recent medical literature concerning the diagnosis and treatment of patients with various disease entities has been developed and is available in the autopsy service. 5. The availability of the service aids in the recruitment of pathology residents. BACKGROUND AND METHOD Historically the CL program provided a librarian trained in medical sciences who joined the physician or health-care team From the * Lister Hill Library ofthe Health Sciences and the ^Departon rounds. The librarian would search for publications that ment of Pathology, University of Alabama at Birmingham, and pertained the to specific cases, retrieve the abstracts and/or perti%combined Autopsy Services of the University of Alabama at nent Bir- parts of the whole articles, and then rapidly provide the mingham and the Veterans Administration Medical Center, Birmaterial to the physician or team.3 mingham, Alabama. In the 20-year history of the CL program, at least 30 libraries associated with universities or hospitals have published deAddress reprint requests to Mrs. Royal: Lister Hill Library of the scriptions of their programs. Programs exist in cancer chemoHealth Sciences, 1700 University Boulevard, UAB Station, Birmingham, Alabama 35294. therapy, family health, gynecology, fetal/maternal medicine, 576 ROYAL ET AL. The Success of a Clinical Librarian Program in an Academic Autopsy Pathology Service 577 TABLE 1. LOCATIONS OF CL PROGRAMS AND THE SERVICES THEY ASSIST"* Location Service/Purpose University of California, San Francisco General Hospital Medical Center Veterans Administration Medical Center San Francisco, CA Family Practice Inpatient Service Hampton, VA Medical College of Pennsylvania Baylor College of Medicine Philadelphia, PA Houston, TX Medical and Library Services, for staff morning meetings Florence A. Moore Library of Medicine Department of Family Medicine, for a family medicine residency Health Sciences Library, in information services to help gastroenterology program patients learn about their care Division of General Medicine and John Dempsey Hospital for Medical and Pediatric services Obstetrics/gynecology residency program Cancer chemotherapy Pediatrics and surgery teams Rotating medical service Institution McMaster University University of Connecticut School of Medicine UCLA Los Angeles County Habor Medical Center UCLA Biomedical Library Hartford Hospital West Suburban Hospital Rush University, Rush Presbyterian—St. Luke's Medical Center Beth Israel Hospital Wake Forest University Bowman Gray School of Medicine Hamilton, Ontario, Canada Farmington, CT Torrence, CA Farmington, CT Chicago, IL Chicago, IL New York, NY Winston-Salem, NC St. Luke's Hospital University of Tennessee Health Sciences Library with Stollerman Library Roswell Park Memorial Institute Southern Illinois University Tufts University Cleveland, OH Memphis, TN Yale University with New Haven Hospital Thomas Jefferson University Framingham University Hospital Washington Hospital Center Cedars of Lebanon University of Washington Cook County Hospital Houston Academy of Medicine-Texas Medical Center Washington University Riverside Methodist Hospital University of Cincinnati New Haven, CT Philadelphia, PA Framingham, MA Washington, DC Los Angeles, CA Seattle, WA Chicago, IL Houston, TX St. Louis, MO Columbus, OH Cincinnati, OH Buffalo, NY Springfield, IL Boston, MA Department of Orthopedic Surgery Information service for radiologists and radiotherapists For medicine and psychiatry 9 oncology nursing units 7 clinical departments To place articles on charts for Patient Care Related Reading Program Pediatrics, psychiatry, medicine and surgery Maternity and Newborn Unit Surgery, pediatrics and obstetrics Neonatal Intensive Care and orthopedics Diversified pulmonary health-care team With residents Department of Medicine * MESH Library services files: pediatrics, psychiatry, pulmonary medicine, obstetrics, and general inpatient information.4 A summary of the CL programs previously described are listed in Table 1. No published material on a CL program applied to pathology was found. At UAB the CL concept was introduced in 1990, after the chief medical librarian from University of Missouri-Kansas City School of Medicine, who had helped implement and evaluate the program there, became director of LHL and described the concept to library patrons. A professor emeritus of Pathology suggested that the CL program might enrich the quality of autopsy studies at UAB. Because of the extent of the literature involved in a busy autopsy service that examines approximately 400 patients per year, it was postulated that the CL program might significantly improve physician and resident access to the most recent information concerning the disease entities and problems of treatment affecting these patients. The CL assigned to the program was already experienced in working in a hospital setting. She was accustomed to clinical and medical literature and understood clearly the need for confidentiality concerning all patient information discussed at the autopsy conferences. In addition, she was introduced to the viewing of organs presented at gross pathology conferences, and felt comfortable observing these organs and participating in such conferences. At this conference the patient's medical problems during life are reviewed in the light of the preliminary autopsy diagnoses. It is critically important that the person chosen to participate as a CL in a pathology program feel comfortable with death and the observation of human organs. The CL also must clearly understand the absolute confidentiality of information presented at the autopsy conferences. Such information might include human immunodeficiency viral status, sexual behavioral patterns, or alcoholic and illicit drug history. The data might concern individuals from the community who may be known to the CL. The CL assigned to the pilot program fulfilled all these criteria. She attended the two main autopsy conferences each week. Vol. 99 • No. 5 578 ANATOMIC PATHOLOGY Original Article Roqi ipster Subject of Request Hate Rw]i ipstfl^ Pat° Rpop iup d Please help us evaluate this program by indicating your answers below. Fold, staple and return this pre-addressed form to Lister Hill Library. 1. Information arrived: 4 1 ? 3 5 Earlier than On time for Too late expected my purposes 2. The information provided by the Clinical Librarian was useful as follows: 1 Greatly updated my knowledge of the disease process 1 Changed my interpretation of the pathology of some cases 1 The information aided my literature review greatly 0 % 4 Provided some new information ? 3 Gave some new insight 4 ? 3 Provided a few new references 4 5 Provided no new information to me on the disease process 5 Had no effect on any case interpretations 5 Provided no references of which I was unaware 3. The volume of information was appropriate. 1 O 3 Agree completely 4 Agree somewhat 8 Disagree completely 4. How useful is the Clinical Librarian program to you personally? 1 9 a Very useful 4 Somewhat useful 5. How useful is the Clinical Librarian program to the Autopsy Conference attendees as a group? 4 1 ? 3 Very useful Somewhat useful 6. Do you feel this program should be continued? 1 ? Strongly agree to continue 3 O.K. to continue 5 Not very useful 4 5 Not very useful 5 Program should be discontinued 7. The program would be more useful if the following changes were implemented: FIG. 1. Autopsy Service CL Evaluation Sheet. The first of these, the gross conference, was a review of the clinical history and presentation of the gross pathology for each case autopsied during the previous week. This involves the viewing of gross specimens taken from the autopsied patients including the livers and brains with tumor metastases, hearts with areas of infarction, and tissues with infections that might be transmissible (eg, tuberculosis and a variety of other pathologic conditions). Some individuals without medical training may feel distinctly uncomfortable under those circumstances. The second conference, the review conference, at which final diagnoses and interrelations are presented, follows approximately 3 weeks later. At this conference the case is discussed thoroughly. Lantern slides of selected gross and microscopic appearances and the list offinalanatomic diagnoses are shown and discussed. Because the faculty consultant and resident sign each final autopsy report, the review conference also is called the sign-out conference. When each case is presented at the gross conference, the CL queries the involved faculty and residents concerning their need for literature on any aspect of the diagnosis and care of the deceased. Subsequently, the CL performs a computerized search of the topics requested and provides the results along with three to five selected references to the resident and/or faculty member. Sometimes computerized searches are supplemented by manual searches of other sources, such as specialized texts and monographs. At the sign-out conference, additional issues concerning the autopsyfindingsand clinical course may be raised by the atten- A.J.C.P.-May 1993 ROYAL ET AL. The Success of a Clinical Librarian Program in an Academic Autopsy Pathology Service TABLE 2. EVALUATION RESPONSES FROM PARTICIPANTS Answers on Scale of 1-5 Where 1 is Top Score Questions or Statements on Evaluation Form How useful is CL to the residency program or autopsy conference attendees? (two respondents skipped this question) How useful is CL to you personally? Information provided greatly updated my knowledge of the disease process. Information provided changed my interpretation of the pathology in some cases. Information aided my literature review greatly. CL program should be continued. 579 case of four. Each search provides a print-of citations and abstracts for 5 to 25 articles and full texts of 3 to 5 of the most relevant articles. The autopsy cases included patients of all ages, from infants to adults. Primary clinical diagnoses included respiratory failure, systemic lupus erythematosus, hemorrhage, heart failure, cancer, and congenital abnormalities. Because the UAB Hospital has a large patient population representing cardiology, neonatal medicine, transplant surgery, and cancer treatment, the 28 30 19 TABLE 3. ALPHABETICAL LIST OF THE 25 JOURNALS CITED MOST OFTEN WITH THE NUMBER OF TIMES EACH WAS USED IN EACH AUTOPSY CASE 4 — AJR IS 14 Am J Cardiol 13 25 Am J Clin Pathol Am J Med 15 31 Questions 1-6 appeared on evaluations after 6 months and after individual searches: 60% Am J Med Genet of the evaluation forms covering thefirst6 months were returned. Individual search evaluation forms were distributed on a random basis and almost all of them were returned. In addition, evaluations returned after 11 months noted that the CL program greatly enhanced Am J Obstet Gynecol the residency program and the respondents personally. Am Rev Respir Dis Ann Thorac Surg 16 dees, who are viewing selected photomicrographs. This sometimes generates a modified or different final diagnosis. The sign-out conference provides another opportunity to search the literature on additional questions or a more focused aspect of the patient's illness. The literature provided usually aids in the final diagnoses of the autopsy, particularly the case interpretation. After the CL program had existed 6 months, evaluation forms were sent to residents and faculty who participated. In addition, evaluation forms for individual literature searches were distributed to participants on a random basis. Finally, an overall evaluation was distributed after the program had been in effect 11 months. A sample of the evaluation form is shown in Figure 1. 18 16 12 6 Arch Pathol Lab Med Arch Intern-Med 13 Br Med J 13 Cancer 25 Chest 19 Hum Pathol J Pediatr 16 10 J Thorac Cardiovasc 12 Surg Lancet 22 N Engl J Med 27 Neurosurgery Obstet Gynecol 14 12 Pediatrics 10 Radiology 16 South Med J 18 Transplant Proc 10 Transplantation 10 RESULTS The evaluations of the CL program are summarized in Table 2. They indicate that respondents believed that (1) the CL program benefitted them personally and the autopsy service as a whole, (2) the medical literature changed their interpretation of the pathology in some cases and provided new insights concerning the disease process, and (3) the information updated their knowledge of specific diseases and facilitated their literature review. As of March 1992, the CL program involved 159 literature searches (for 159 autopsy cases), producing 2,462 citations. Although the autopsy service covers approximately 400 cases per year, many do not require literature searches. Usually the searches were requested to answer specific question(s) concerning a disease entity (eg, rate of a complication of a disease process or therapy). The CL was asked for information in one Vol. 99 • No. 5 One case used the journal three times and two used it twice. One case used the journal four times and three used it twice. Five cases used the journal twice. One case used the journal four times, one used it three times, and three used it twice. One case used the journal five times, two used it three times, andfiveused it twice. One case used itfivetimes. One case used it seven times. One case used the journal nine times, one used itfivetimes, and two used it twice. Five cases used the journal twice. One case used the journal four times. One case used the journal six times and one used it twice. Two cases used the journal four times, four used it three times, and four used it twice. One case used the journal three times and three used it twice. Two cases used the journal twice. One case used the journal seven times. One case used the journal five times, three used it three times, and four used it twice. One case used the journal six times, two used it three times, andfiveused it twice. Three cases used the journal three times and one used the journal twice. One case used it four times. Two cases used the journal four times and two used it twice. Two cases used the journal three times and one used it twice. One case used the journal three times and two used it twice. One case used the journal three times and one used it twice. One case used the journal four times, one used it three times, and one used it twice. Two cases used the journal three times and three used it twice. 580 ANATOMIC PATHOLOGY Original Article TABLE 4. LIST OF 82 JOURNALS CITED FREQUENTLY, BUT NOT IN THE TOP 25, LISTED ACCORDING TO NUMBER OF TIMES THEY WERE CITED Journal Abbreviation J Virol Methods JAMA J Clin Pathol J Cardiovasc Surg (Torino) Gastroenterology Am J Gastroenterol J Infect Dis Br Heart J J Neurosurg Rev Infect Dis J Am Coll Cardiol Am Heart J Am J Surg Pathol J Urol Ann Surg Ann Intern Med Int J Cardiol Arch Neurol Br J Surg Br J Cancer Prenal Diagn Am J Pathol Am J Surg Arch Dermatol J Surg Oncol J Reprod Med Neurology J Hepatol Surgery J Immunol Semin Liver Dis Pediatr Infect Dis J Ann Neurol Mayo Clin Proc Pediatr Pathol Am Fam Physician SAfrMedJ Klin Wochenschr Arch Dis Child Acta Neuropathol Br J Obstet Gynaecol Intensive Care Med Journal Abbreviation No. 7 15 15 14 14 13 13 13 13 13 12 12 12 12 12 12 11 11 11 10 10 10 10 10 10 10 10 9 9 9 9 9 8 8 8 8 8 8 8 8 8 patient profile in the autopsy service may reflect more cases in these fields than would be the situation in hospitals that have less emphasis in these specialties. Hospital admissions data from October 1990 through July 1991 show the highest number of admissions to the following services: obstetrics, cardiology/open heart surgery, general medicine, orthopedics, normal newborns, general surgery, neonatology, oncology, and pulmonary medicine. The searches involved 719 journals. Of those, 25 were used most often—referenced from 16 to 46 times. The journals cited most often in order of usage, were Cancer (46 times); Lancet (42); the New England Journal ofMedicine (35); Chest (29); the Journal of Thoracic and Cardiovascular Surgery (27); Obstetrics and Gynecology (27); the American Journal of Medicine (26); the Archives of Pathology and Laboratory Medicine (24); the Southern Medical Journal (23); AJR (23); the American Journal ofMedical Genetics (22); the American Journal of Obstetrics and Gynecology (21); the American Journal of Clinical Am J Dis Child NZMedJ Thorac Cardiovasc Surg Med Clin North Am Blood Br J Haematol Circulation Acta Pathol Jpn Surg Neurol J Med Genet J Clin Invest J Inherited Metab Dis J Perinatol Eur Heart J Ann NY Acad Sci Antimicrob Agents Chemother Clin Obstet Gynecol Dig Dis Sci Eur J Cardiovasc Surg Hosp Prac [Off] J Cardiovasc Pharmacol J Clin Invest J Clin Microbiol L Heart Transplant Medicine (Baltimore) Semin Oncol Clin Neuropathol Virchows Arch A Pathol Anal Histopalhol Virchows Arch B Cell Pathol Gut J Neurol Neurosurg Psychiatry J Pediatr Surg Hepatology Pediatr Radiol Hum Genet Acta Obstet Gynecol Scand Pathol Res Pract J Biol Chem Int J Radiat Oncol Biol Phys J Clin Endocrinol Metab Arch Surg No. 15 7 7 7 7 7 7 7 7 7 7 7 7 7 6 6 6 6 6 6 6 6 6 6 6 6 6 6 2 6 6 6 6 6 6 6 6 6 6 6 6 Pathology (21); Annals of Thoracic Surgery (20); Radiology (20); the American Journal ofCardiology (19); the British Medical Journal (19); the American Review of Respiratory Disease (19); Human Pathology (18); Neurosurgery (18); Transplantation (18); Transplantation Proceedings (17); the Archives ofInternal Medicine (16); Pediatrics (16); and the Journal of Pediatrics (16). The number of times a particular journal was cited in each search for each autopsy case varied. In some instances, a journal was cited several times in one search for one autopsy case. Although several citations of one journal in a single case does not diminish its rank among the top 25, the concentration of citations identifies the fact that the number of times the journal was cited reflects extensive information in a specific case than one or two citations in many cases. Table 3 shows the number of times each of the top 25 journals were referenced for each case. Journals that were cited repeatedly, but not often enough to A.J.C.P. -May 1993 ROYAL ET AL. 581 The Success of a Clinical Librarian Program in an Academic Autopsy Pathology Service make it to the top 25 are listed in Table 4. They were cited from 6 to 15 times. DISCUSSION The CL program can be an important aid in resident training in pathology. Although residents have access to computerized medical information data base via the LINK* system, they considered it a great benefit to have the CL provide them with tailored computer-generated bibliographies plus three or four full-text articles judged by the CL to be most relevant to the specific case. These key references permitted the residents to expand their literature evaluation and rapidly review secondary articles. Throughout the program, the CL provided references to residents and at the same time helped them learn how to effectively search for material on their own. One of the authors of this article, who is the Director of the Autopsy Service (W.E.G.), noticed a significant improvement in the quality of autopsy discussions in conferences and in the final autopsy report after the CL program was initiated. Even the most experienced senior faculty rapidly accepted the program and requested literature reviews on various subjects. The literature aided not only the residents in their conference presentations, but also the faculty, who found the references to be useful in their presentations at various clinical interdepartmental conferences, such as Surgical Death and Clinical Pathologic Correlation Conferences. When medical students rotated through the autopsy service, they also found the CL service to be valuable. The success of a CL program in the Autopsy Service at UAB parallels the successes found in evaluations of the early CL programs established for clinical programs 20 years ago. Evaluations cited in early literature show that (1) the CL identified the information a user needed with 90% or better accuracy, (2) the CL and the patron had a high degree of correlation in their judgment as to the value of documents in meeting the user's needs, and (3) a limited number of journals provide the information users needed.1 Evaluations from users in early programs showed that a significant number of participants found that the information they received influenced their treatment of specific cases and that the service rated with laboratory work and x-rays in helping them determine case treatment.5,6 The CL for the UAB Autopsy Service benefitted the library and the CL providing the service in a variety of ways. Conference attendance offered educational opportunities not realized by most health science librarians. The CL's knowledge of hu- * LINK is a remote dial-in service provided by LHL that allows patrons to use a modem and computer at their offices and homes to search a comprehensive data base containing more than 25 years of medical literature. The service is described in the article, "Bringing the Mountain to Mohammed Without Falling Off the Cliff of Unmanageable Technology," to be published in the June 1993 issue of Information Technology and Libraries. man anatomy, disease processes, and the practice of medicine in general was increased significantly and enhanced through the observation of organs, participation in case discussions, and scanning the literature for key articles. This enhanced knowledge improved the CL's job skills, increasing her value in the Autopsy Service and in routine library responsibilities. This was a bonus for the library as well. A third benefit was in the increased job satisfaction for the CL performing the service. Working with the Autopsy Service is educational as well as interesting and fulfilling. The educational opportunities, enhanced job skills, and tremendous variety of requests make the work interesting and rewarding. Providing a CL service for autopsy pathology can be difficult and demanding, but it offers a rare opportunity to participate in clinical medicine and thereby become a better health information specialist. The literature searches and articles provided to the Autopsy Service will permit the development of a permanent collection of medical articles for pathology residents and medical students. The computerized searches and selected references can be indexed in various ways to facilitate access. These are available for new residents who want to learn more about disease problems that have been discussed in conferences. It also provides more senior residents with quick references to aid them in preparation for the Pathology Board Examination. Because patients are referred for autopsy from all medical specialties, autopsy pathologists must have broad knowledge of all primary-care specialties and some knowledge of all medical specialties, as well as an understanding of diagnostic support services. For example, pathologists frequently must correlate autopsy results with radiologic procedures, including routine x-rays, radionuclide scans, computerized tomography, magnetic resonance imaging, ultrasonography, and echocardiograms. In addition, pathologists must be familiar with complex therapeutic regimens that range from complicated drug interactions and their side effects to complex surgical reconstructions. Consequently, it is in the autopsy service that the widest range of medical literature must be mastered and applied to disease diagnosis and treatment. In a busy autopsy service, the CL provides an important educational aid, not only to residents and medical students but also to faculty. REFERENCES 1. Algermissen V. Biomedical librarians in a patient care setting at the University of Missouri-Kansas City School of Medicine. Bull Med Libr Assoc 1974; 62:354-358. 2. Lamb G. Clinical Librarianship. Clin Lib Q 1984; 3:10,12. 3. King D. The contribution of hospital library information services to clinical care: A study in eight hospitals. Bull Med Libr Assoc 1987;75:291-301. 4. Cimpl K. Clinical medical librarianship: A review of the literature. Bull Med Libr Assoc 1985;73:21-28. 5. Scura G, Davidoff F. Case-related use of the medical literature: Clinical librarian services for improving patient care. JAMA 1981; 245:50-52. 6. Schnall J, Wilson J. Evaluation of a Clinical Medical Librarianship Program at a University Health Sciences Library. Bull Med Libr Assoc 1976;64:278-283. Vol. 99 • No. 5
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