Five Lessons Learned in
Public Sector
Competitive Bidding
Simon Brown BSc MBA Plog CTDP MAPM
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Agenda
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Introduction
Public Procurement Overview
Five Lessons Learned
Key Skills
Opportunities
Summary
Follow Up & Thank You
(Note: Please feel welcome to ask questions
throughout the presentation)
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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Public Procurement
Context
• Ontario Broader Public Sector Accountability Act
(BPSAA), effective April 1st, 2011
• Principles of fairness, equity & value for money
• Intent to make public procurement more transparent,
accountable & ethical
• Affects organizations receiving >$10M/year in
funding
• Significant penalties for non-compliance
• Interpretation challenges, market (suppliers)
response, Freedom of Information legislation impact,
from the
public, media,
Auditors
Consultancyscrutiny
Negotiation
Skills Development
Recruitment andInterim
Management
Asia Sourcing
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Five Lessons Learned
5 key lessons learned include:
1.
2.
3.
4.
5.
Consultancy
Confirming
Conducting
Clarifying
Comparing
Concluding
Negotiation
Skills Development
Recruitment
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1. Confirming
Confirming - getting the specifications right
the first time to ensure that the internal
requirements are clear and understood
before proceeding to the market
• Don’t rush (patience for the patients)
• Understand the need(s)
• Validate budget and priority before going
to the market
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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2. Conducting
Conducting - allowing the process enough
time to get an excellent outcome
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Minimum timelines
Reasonable timelines
What outcome do you want to get?
Do you want efficiency or quality most?
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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3. Clarifying
Clarifying - letting the question and answer
period assist in providing a common
understanding for both buyers and suppliers
• Need for dialogue
• Need for clarification
• Need for adjustments
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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4. Comparing
Comparing - setting up the evaluation to
allow for the necessary comparison between
suppliers
• ‘Apples to Apples’ comparison
• Subject matter experts shine
• Unbiased comparison
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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5. Concluding
Concluding - handling the successful proponent
for a good contract and the unsuccessful
proponents for future competitive bidding events
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Successful proponent
Unsuccessful proponent(s)
Documentation
Debrief
Transition/hand-off to implementation team
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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Key Skills
What are some of the key skills in
Procurement?
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Communication (listening, speaking, etc.)
Conflict Resolution
Facilitation
Negotiation
Project Management
Strategic Planning
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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Key Skills
Assessment
• Current State – What knowledge, skills & abilities
do you have?
• Future State – What knowledge, skills & abilities
do you need/want?
• Roadmap – How are you going to acquire the
knowledge, skills & abilities for your role &
responsibilities now and later in your life?
Consultancy
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Skills Development
Recruitment
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Opportunities
Professional Development Sources
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•
•
•
•
•
Have a career map/plan and follow it
Training at workplace
Training outside of work
Self-directed learning
Job shadow, job rotation
New roles and challenges
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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Opportunities
Personal Development Sources
• Advice (colleagues, family, friends, etc.)
• Search (who, what, where, when, why &
how)
• Discuss (attend events, information
interview)
• Explore (hobbies, volunteer, community
roles)
• Observe (monitor trends & changes)
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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Opportunities
Support Sources
• Employer sponsorship
• Government programs
• Non-profit organizations
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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Opportunities
Recommendations
• If you don’t have a plan, create one
• If you have a plan, update it annually
• Complete a gap analysis between your
current and desired future state
• Take steps to reach your destination, but
enjoy the journey!
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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©
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Opportunities
Consultancy
Beyond
Paralysis
Influence
Stretch
Control
Comfort
Negotiation
Skills Development
Recruitment
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Interim Management
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©
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Asia Sourcing
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Summary
1. Public Procurement needs to look at
delivering value for money in a fair and
transparent way aligned with strategic
organizational & societal goals
2. Five key lessons learned include
confirming, conducting, clarifying,
comparing, and concluding
3. Procurement Professionals can gain key
skills through a variety of opportunities
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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©
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Blue isAlla Rights
part of Reserved
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Asia Sourcing
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Any Additional
Questions?
Consultancy
Negotiation
Skills Development
Recruitment
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Interim Management
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Follow Up & Thank You
You can follow up with me at:
• Phone - 1 (888) 288-8207 ext. 101
• Email – [email protected]
• LinkedIn – simon.r.j.brown
Thank you to SCMA for organizing this
event and thank you for attending this
presentation!!
Consultancy
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Skills Development
Recruitment
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Thank you
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