Travel Policy - Franklin Energy

Company Policy and Procedure
Travel Policy
Effective Date: November 1, 2012
Responsible Department: Human Resources/Operations
Review Date: November 2013
Policy Statement
This Travel Policy applies to all employees of Franklin Energy. Specific business units may, at their
discretion, impose greater control than required by this policy but never less. It is intended to be a guide
for both the employee and for management approval.
Responsibility and Enforcement
Employees are responsible for complying with this policy. The approver is responsible for accurately
reviewing expense reports for compliance. Franklin Energy will reimburse employees for all reasonable
and necessary expenses while traveling on authorized Company business. Franklin Energy assumes no
obligation to reimburse employees for expenses that are not in compliance with this policy. Employees
who do not comply with this Travel Policy may be subject to delay or withholding of reimbursement.
Purpose
• Ensure all employees have a clear and consistent understanding of policies and procedures for
business travel and entertainment.
•
Provide business travelers with a reasonable level of service and comfort at the lowest possible
cost.
•
Maximize Franklin Energy’s ability to negotiate discounted rates with preferred suppliers and
reduce travel expenses.
You will be reimbursed for all reasonable and necessary expenses incurred when conducting Company
business. Reasonable standards to govern spending for travel, entertainment, and other business
expenses shall provide for consistent and fair treatment of all employees whose business duties involve
such spending. Reimbursement of business expense is not, nor should be considered, either direct or
indirect compensation of any sort. This policy anticipates that Company funds will be spent prudently for
the benefit of Franklin Energy and without extravagance. Individual good judgment should be used in
determining the appropriateness of business expenses, subject to the guidance of your supervisor.
Franklin Energy wishes to be reasonable but not extravagant and depends upon the respective
employee to judge each situation in its proper perspective.
Company Policy and Procedure
Franklin Energy Services, LLC
Procedure
Travel Arrangements
Egencia
Franklin Energy utilizes a self-service travel management web-booking tool called Egencia. Egencia is a
central travel module provides travelers with a familiar booking tool that grants employees access to air,
hotel and ground transportation featuring added discounts, amenities, reports, and rewards points.
To book Travel you must go to www.Egencia.com and sign in. Your user name will be the first letter of
your first name, and your last name (Same as your Franklin login).
Traveler Profiles
All employees expecting to travel at least once per year should complete the traveler profile form on
Egencia to ensure that pertinent details and preferences are adhered to in the reservation process.
Please contact Kelli Lopina, Operations Administrative Assistant for the registration link so you will be
able to create an account.
The traveler is responsible for managing all personal information changes within their personal account.
This includes credit/charge card numbers, delivery address, phone number, title, medical restrictions,
special meal requirements, seat preferences, and any reward point numbers (i.e. frequent flyer
numbers).
Reservation Procedures
Travelers should make reservations as early as possible to take advantage of advance purchase
discounts. All air travel, lodging, car rental, and rail travel reservations including en route changes,
preferably should be booked through Egencia. Utilizing Egencia as a central travel module provides
travelers with a familiar booking tool that grants employees access to air, hotel and ground
transportation featuring added discounts, amenities, and rewards points.
To book Travel you must go to www.Egencia.com and sign in. Your user name will be the first letter of
your first name, and your last name (Same as your Franklin login).
Your password will be set by you upon receiving the registration email from Egencia. If you had not
received this registration link, please contact Kelli Lopina.
Reservations must be booked online!! - The use of a travel agent to book trips will cause additional
fees that will not be reimbursed unless in the case of an emergency, which will need to be approved by
a manager. Please see attached Fee Schedule.
Emergency Travel Assistance
In case of emergency in the United States, contact Egencia at 1 (866) 397-2677.
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Emergency/En Route Changes
Travelers may use the 24-hour toll-free Emergency Travel Center phone number 1 (866) 397-2677 for
changes on the road or after normal business hours ONLY. This number appears on the itinerary
accompanying each ticket.
After-Hours Call Service:
After-Hours defined as calls between the times of:
6:01pm and 4:59am Pacific
7:01pm and 5:59am Mountain
8:01pm and 6:59am Central
9:01pm and 7:59am Eastern
Domestic Air Travel
Making Air Travel Reservations
Air travel reservations preferably should be made through Egencia. Air travel reservations should only
be booked through the airlines or another travel site under special circumstances. (I.e. flight not offered,
more than $15 cheaper, etc.)
Employees are asked to book their own air travel a minimum of fourteen (14) days prior to the trip, if
possible, in order to secure reasonable rates.
Airline Class of Service
All domestic air travel must be in Coach Class. Employees are expected to use the lowest logical airfare
available. All non-coach classes are considered out of policy.
Lowest Airfare Definition
Travelers are expected to book the lowest logical airfare. Any flight over $500 should receive prior
approval from management prior to booking the flight.
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Airline Frequent Flyer Programs
Traveling employees may retain frequent flyer program benefits. You can do this by entering your
frequent flyer codes in your Egencia profile. However, participation in these programs must not
influence flight selection that would result in incremental cost to Franklin Energy beyond the lowest
available airfare, as defined in this policy. If you do not belong to a frequent flyer program please utilize
the Franklin Energy corporate codes below:
 AA Business ExtrAA
[ 838341 ]
 Delta Sky Bonus
[ US07357832 ]
 Frontier Airlines
[ B1584 ]
Cancellations & Unused/Voided Airline Tickets
Unused airline tickets or flight coupons must never be discarded or destroyed as these documents may
have a cash value. If the carrier allows, tickets can be cancelled with no fee by midnight the day after
booking. You can do this in Egencia within your itinerary.
If you have unused tickets, you will be given the option to redeem unused credits at checkout - if using
the same airline.
Lost or Stolen Airline Tickets
Lost tickets can be reprinted through your online Egencia itinerary or re-issued at the service counter.
Airline service counters may charge a fee to reprint, which is not eligible for reimbursement. If your
ticket was stolen, please report the incident to the appropriate airlines service center.
Air Travel Payment Procedures
Air travel costs are to be paid using the employee’s personal credit card. The corporate credit card may
only be used under special circumstances with supervisor and Operations departments’ prior approval.
Lodging
Making Hotel Reservations
Hotel reservations should be made through the Egencia’s online booking tool. Negotiated rates at choice
hotels have been pre-loaded into the system and will show up as a first choice in cities where Franklin
has offices. BentraNet keeps an active list of hotels that do offer Franklin corporate rates and/or direct
billing. Direct billing is only permitted if traveler is staying over 4 consecutive nights, new hire
orientation, or under special circumstances that are approved by Operations. Please contact Kelli Lopina
if you have any questions or have any issues trying to get the corporate rate of direct billing option.
Hotel Selection Guidelines
1.
Travel Policy
All Company-authorized accommodations must meet with industry accepted business
travel standards with reference to comfort, convenience and cost. Holiday Inn, Hampton
Inn, Fairfield Inn type overnight accommodations have been set as an acceptable
standard for all Company employees.
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Company Policy and Procedure
Franklin Energy Services, LLC
Corporate rates have been negotiated in most cities where Franklin Energy has an office
or does a significant amount of business. Please reference Exhibit A for the most recent
list.
Please note that some programs go by the GSA rates. Please visit the link below to see
what the local GSA rates are at your program destination. Franklin Energy is responsible
for paying the anything over the GSA listed rate for that area. www.gsa.gov
2.
All lodging claims must be supported by an original, itemized receipt.
3.
The employee is responsible for confirming that the rate being charged is also the rate
listed on the travel itinerary. It is also advisable to ask at check in if this is the best
available rate.
4.
All hotel reservations will be guaranteed to the employee’s personal credit card. It is the
employee's responsibility to cancel hotel reservations within the hotel cancellation
policy time frame. This can be done by contacting the hotel directly. Employees must
obtain a cancellation number when canceling a hotel reservation. Franklin Energy will
not reimburse hotel "no-show" fees or exceeding posted checkout hours, unless
approved by a manager.
5.
Reimbursement is limited to the single rate for a standard single room.
6.
An employee may stay at the conference site where lodging exceeds the maximum on the
basis it enables the employee to gain professional benefits due to interaction with other
attendees. In such situations, documentation corroborating the site selected is the
conference hotel is required. Supervisor pre-approval is required.
7.
An employee who is required to remain in one location for an extended period is expected
to find lodging at reasonable weekly/monthly rates. Consideration should be given to
use of apartments or private homes if the cost is more economical. In those situations,
the cost of normal utilities, i.e., gas, heat, electricity, monthly local phone service,
including installation, etc., are reimbursable.
8.
Employees are expected to commute during the same day unless they are more than 50
miles from their main office. Lodging costs within 50 miles may be reimbursed only for
extenuating circumstances and with proper written justification and approval of the
employee's supervisor.
9.
Tips and gratuities to hotel employees are reimbursable up to $3.00 on the day of arrival,
$3.00 on the day of departure, and $3.00 per night of stay. Claims for higher amounts
must be justified and supported by receipts.
10. Incidental personal charges incurred while staying in the hotel, such
as, but not limited to, health club fees, in-room movies or laundry
services, will not be reimbursed. When making calls from the hotel
room, employees should use cellular phones to avoid expensive hotel
phone charges.
Room Guarantee
Unless otherwise instructed, all rooms will be guaranteed for late arrival with the traveler’s personal
charge/credit card.
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Hotel Cancellation Procedures
Travelers are responsible for canceling hotel rooms and must contact the designated travel agency office
that made the reservation. Travelers will be held responsible and will not be reimbursed for “no-show”
charges unless there is sufficient proof that the billing is in error or approved by a manager. Each hotel
group has a different cancellation policy, so please make note prior to booking.
Hotel Payment Procedures
Hotel costs should be paid using a personal charge/credit card. Please contact your manager or
reference BentraNet for additional information to see if the hotel offers direct billing and a corporate
rate. The corporate credit card is only permitted for use under special circumstances, or in cases of
extended term travel (4 nights or longer). These accommodations must be arranged by Kelli Lopina.
Lodging in a Private Residence
Travelers staying in a private residence with family or friends while traveling on business can be
reimbursed for actual and reasonable expenses incurred to extend appreciation to friends or relatives
for their hospitality. These expenses should be approved by your supervisor prior to incurring.
Hotel Frequent Guest Programs
Many hotels have frequent guest programs that reward travelers with free accommodations in
exchange for a given number of paid room nights at the hotel. Awards from such programs may be
retained by travelers for personal use. However, participation in these programs must not influence
hotel selection that would result in incremental cost beyond Franklin Energy’s specially negotiated rate
or preferred rate. Any membership fees associated with joining these programs are not reimbursable.
Rental Car Guidelines
Rental Car
Rental vehicles should be used in situations where it is the most cost-efficient means of transportation
or the efficient conduct of Company business precludes the use of other means of transportation. The
rules of thumb are as follows:
 Round trip exceeds 200 miles
 Round trip exceeds 1 full day of travel time
The original rental agreement and itemized receipts for gas purchases must be submitted for
reimbursement.
Preferred Providers
Franklin Energy has chosen Enterprise Rent-A-Car as its preferred vehicle rental agency. Enterprise has
offered two pricing solutions:
 Enterprise (Franklin Energy Code: NA44083) – Fixed Preferred Rate Agreement
 Enterprise (Franklin Energy Code: NA44087) – 5% Regular Daily Rate Discount Agreement
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Franklin Energy has two rate codes because rental rates fluctuate nationally, regionally, and do so daily
according to supply and demand. The Fixed Preferred Rate helps hedge against steep rises in price while
the 5% Daily Rate Discount hedges against occasions where the daily rate may be less than our Fixed
Preferred Rates. Please compare the two options prior to booking.
VEHICLE CLASS
Compact
Mid-Size/Intermediate
Standard Size
Full Size
Premium
Luxury
Mini-Van
Medium SUV
Large SUV
Cargo Van/Truck
15 Passenger Vans
Hybrid Standard
Hybrid Full Size
Hybrid SUV
DAILY RATE
$38.00/day
$39.00/day
$42.00/day
$45.00/day
$55.00/day
$65.00/day
$68.00/day
$68.00/day
$93.00/day
$65.00/day
$105.00/day
$45.00/day
$48.00/day
$71.00/day
Rewards Numbers
Franklin Energy is eligible to accrue rewards, credits, and volume discounts through corporate programs
that have been established with the providers listed below. Reward codes should automatically be
applied when booking through Egencia. Please ensure that you utilize these codes when traveling on
behalf of Franklin.




Enterprise [ 44D0707 ]
Budget [ Z158391 ]
Hertz [ 1930083 ]
Avis [ X216200 ]
Making Rental Car Reservations
When renting a vehicle, visit Egencia first to see what the 5% Daily Rate Discount price is in real-time. If
that rate is below the Fixed Preferred Rates listed above, book the vehicle immediately for your trip.
Note, the closer a vehicle is reserved to departure time; the fewer savings can be realized.
As previously mentioned, daily rental rates may increase sharply without notice based on market
factors. If the daily rates displayed on Egencia exceed, the Fixed Preferred Rates listed above, follow the
link: http://www.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=FRNKNRGY. Upon
clicking, a Fixed Preferred Rate reservation may be made through the Enterprise website at an
appropriate branch location.
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Rental Car Categories
The vehicle rented should be reasonable in terms of size, cost, and number of passengers and cargo to
be transported. Please see the acceptable vehicle trim levels in the above table. Claims for
reimbursement other than compact, midsize, or intermediate models must be documented with the
receipt in the traveler’s expense report. If traveling with three or more passengers or bulky equipment,
a larger vehicle may be reserved per the above table. When picking up a rental car, travelers should
check with the rental car agent for any additional promotional rates, last-minute specials or free
upgrades.
Rental Car Insurance – Domestic
Franklin Energy has made provisions for insuring rental cars against damage. When renting an
automobile in the United States, you should decline all insurance coverage. This does not mean the
renter is driving under personal insurance. Enterprise Rent-A-Car has been named on Franklin’s
insurance policy and notes have been made in their computer system mentioning employees will
decline.
**Nonetheless, please expect Enterprise associates to offer insurance; it is Federal Law.**
The reservation must be in the name of Franklin Energy for this insurance coverage to apply.
Rental Car Payment Procedures
Unless otherwise instructed, rental cars must be paid using a personal credit card. Fuel should be
purchased on an as-needed basis throughout the rental period and receipts stored for reimbursement
per company guidelines.
Please Note: Enterprise Rent-A-Car requires renters to fill the fuel tank to the level recorded at time of
rental. Employees must fill the gas tank before returning rented vehicles. Purchasing the fuel prepayment option is not advised—due to the difficulty forecasting fuel consumption—as this option may
lead to unnecessary additional cost to the company.
Other Transportation
Reimbursement for Personal Car Usage
Franklin Energy will reimburse you for the use of your personal automobile when used expressly for
Company travel (not including commuting between home and work) at a rate per mile within IRS
limitations. This rate will always be kept up-to-date in Tenrox (our online Time and Expense system), feel
free to check with the Accounting Supervisor with questions on the current rate. Franklin Energy will
also pay toll and parking charges incurred during business travel. Franklin Energy will not reimburse you
for parking tickets or fines for any traffic violations committed on Company time or in commuting to or
from a work location. Mileage reimbursement is allowed based on the following guideline:
•
If business travel originates from your main office or from your home, mileage begins from the
time you leave the office/home and ends upon your return to the main office/home.
Travel Policy
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Company Policy and Procedure
o
Franklin Energy Services, LLC
In instances where you are commuting from your home to a location, other than your
normal office location, your mileage should be recorded as the difference between your
normal commute and the commute to the other location.
Example: if your normal daily commute to work is 15 miles, but you spend the day at
offsite training, which is 25 miles from your home, you would then submit 10 miles for
reimbursement. If your normal commute is a longer distance than the commute to the
other location, than you would not be eligible for reimbursement of miles.
o
For those whose role consists of daily travel from job site to job site, like direct Installers
and Energy advisors, mileage should be recorded from job site to job site without
deducting your normal commute to your normal office location. On days where your
commute to or from your home to your normal office location without stops at job sites,
those miles would not be reimbursable.
•
We expect you to carpool whenever possible. If carpooling is an option and you choose not to,
mileage reimbursement will not be provided unless approved by your supervisor.
•
Personal mileage traveled during the workday is not reimbursable.
All requests for mileage reimbursement shall be documented in writing and approved by the employee’s
supervisor or another assigned individual from management. Documentation shall include, at a
minimum, city of departure and destination, number of miles driven, reason for travel, Program
number, total dollar amount requested for reimbursement, employee’s signature and supervisor’s or
Focus Program director’s signature.
Telephone Usage
Business Phone Calls
Telephones
Business telecommunication charges (local, long distance, e-mail and fax) incurred in travel status may
be reimbursed. Employees should provide an explanation of Company business for long distance phone
and fax charges and a receipt if the claim is in excess of $5.00.
One personal telephone call is reimbursable up to $5.00 per day for each of the following conditions:
•
For each night in travel status.
•
As a result of each unscheduled geographical location change.
•
As a result of an unscheduled change in travel status that results in more than a one-hour
extension to the employee’s originally scheduled return time.
Travel Insurance
Travel Insurance Coverage
Car Rental – You will be covered under Franklin Energy’s Insurance as long as you rent the car under the
company name.
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Additional Travel Insurance Purchased by Travelers
Expenses for additional travel insurance coverage will NOT be reimbursed by Franklin Energy.
Rental Car Insurance
Refer to the Rental Car section.
Client & Customer Meals
Meals and Entertainment
Employees may be reimbursed for meals that include business meetings with clients or customers.
Supervisor approval is required for this and an itemized receipt must be provided. Note: alcoholic
beverages are not reimbursable and consumption is not advised while meeting with clients and
customers.
Employee Meal Reimbursement for Overnight Business Trips:
Meal claims must be actual, reasonable and necessary and represent the actual amount spent and
incurred when an employee is in travel status. Meals limits are listed below and an itemized receipt
must be provided.
Meals Covered on Overnight Business Trips
Day of departure:
Leave home after 6:00 am – lunch and dinner that day.
Leave home before 6:00 am – breakfast, lunch and dinner that day
Days between departure & arrival:
Breakfast, lunch and dinner
Day of arrival home:
Return Home before 7:00 pm – breakfast & lunch only that day
Return home after 7:00 pm – breakfast, lunch & dinner that day
Employee Meal Reimbursement for Single-Day Business Trips
Employee meals will not be reimbursed on business trips that do not include overnight arrangements
unless the employee returns home after 7:00 pm. The employee may then submit receipt for one meal
for that day not to exceed the listed meal rates.
Meal expenses should not exceed the limits listed below. Meal allowances are based on the number of
qualifying meals per day. For example, an employee who claims amounts under the per diem for one
meal and in excess of the per diem for another meal on the same day is allowed reimbursement
equaling the sum of the per diems for qualifying meals on that particular day. Applicable meal rates are
as follows (please visit www.gsa.gov for out-of-state per diems):
Meal
Breakfast
Travel Policy
WI
MI
Out-of-State
$7.00
$8.00
See GSA*
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Company Policy and Procedure
Franklin Energy Services, LLC
Lunch
Dinner
$11.00
$23.00
$12.00
$26.00
See GSA*
See GSA*
Total
$41.00
$46.00
See GSA*
In addition to the meal per diem, gratuities are reimbursable and should normally be in the range of
15% to 20% of the cost of the services provided. Expense reports for joint checks must detail all
employees/clients that participated in the meal/event.
Specific Non-Reimbursable Expenses
Examples of Expenses Not Reimbursable:
•
Alcoholic beverages
•
Spouse or family members’ travel costs.
•
Cancellation charges (unless fully justified).
•
Lost/stolen cash or personal property.
•
Personal items, e.g., toiletries, luggage, clothing, etc.
•
Traffic citations, parking tickets and other fines.
•
Excessive mileage charges incurred for personal reasons e.g., sightseeing, side-trips, etc.
•
Parking costs at the employee’s home office location.
•
Repairs, towing service, etc. for personal vehicle.
•
Additional charges for late checkout.
•
Taxi fares to and from restaurants.
•
Flight insurance.
•
Hotel in-room movies.
•
Pay for view movies in motel room; personal entertainment.
•
Expenses for family, child or pet.
This list is not all-inclusive.
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Group and Meeting Travel
Group Travel Definition
Group travel is defined as 2 people or more gathering in a common place for a common purpose. This
includes travel for:
•
Training meetings
•
Sales meetings
•
New product introductions
•
Professional/technical meetings
•
Incentive trips
•
Trade shows
•
Conventions
This group travel policy applies any time travel arrangements of any kind (air travel, lodging or ground
transportation) are made for 2 or more people, regardless of the actual site of the meeting or
conference. This policy applies to the selection of the meeting site, the arrangements for the travel
participants and the arrangements for all other aspects of the meeting. This policy establishes the
quality standards, financial parameters and other guidelines associated with planning, travel and related
expenses.
Responsibility
Individual meeting planners, meeting sponsors and travelers are responsible for ensuring all group travel
is consistent with this policy. Managers are responsible for ensuring that group travel arrangements of
staff members are consistent with this policy.
Sponsoring a Group Travel Event
Any department planning to sponsor meeting travel or that has a group of 2 or more people traveling to
the same destination must contact Franklin Energy’s travel agency office. All travelers are expected to
use the most cost-effective means available to accomplish the required business objectives.
Once group travel has been authorized, the meeting sponsor must contact Franklin Energy’s travel
agency for assistance on:
•
Site and hotel selection.
•
Event development.
•
Air travel and land negotiations.
•
Meeting/conference coordination.
•
Group air ticketing.
•
On-site meeting/conference operation.
Travel Policy
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Company Policy and Procedure
Franklin Energy Services, LLC
Booking Instructions for Group Travel
All group travel arrangements, including air travel, rail, ground transportation, meals and lodging, must
be made through Franklin Energy’s travel agency office. Arrangements should be made as far in
advance as possible to take advantage of the most favorable rates for both air travel and lodging.
Payment Procedures for Group Travel
When attending a meeting or conference, travelers must follow the standard reimbursement guidelines
to pay for any out-of-pocket expenses.
Expense Reporting for Group Travel
Whenever possible, travelers must pay for their own expenses and submit an expense report for
reimbursement. When expenses are incurred as a group, it is sometimes impractical to allocate a share
of the expenses to each employee. Under these circumstances, the most senior employee should pay
for and report the expenditure.
Seminars Sponsored by Other Organizations
Fees associated with employee attendance at conventions, meetings and seminars sponsored by outside
organizations are reimbursable, with approval from the employee’s supervisor.
IRS rules require that Franklin Energy report separately the cost of meals associated with such events. To
comply with this regulation, travelers attending such events must complete their expense reports as
follows:
•
Record the portion of the cost relating to meals on the “Meals” line.
•
Record the remainder of the event costs under “Miscellaneous” expenses.
Timing of Reimbursement Payments
To the extent that any reimbursement payment is taxable to an employee, the reimbursement payment
shall be made no later than the last day of the employee’s taxable year following the taxable year in
which the related expense was incurred. Reimbursements are not subject to liquidation or exchange for
another benefit, and the amount of such reimbursements an employee receives in one taxable year
shall not affect the amount of such reimbursements the employee receives in any other taxable year.
Travel Policy
Page 13 of 14
Company Policy and Procedure
Franklin Energy Services, LLC
Exhibit A
Hotel Name
Hotel Address
City
State
2221 Killebrew Drive
1200 South Moorland
Road
5615 North
Cumberland Avenue
Bloomington
MN
Brookfield
WI
Chicago
IL
2728 Zuni Street
Denver
CO
Magnolia Hotels
818 17th Street
Denver
CO
Metropolis Resort
Eau Claire
IndianapolisCarmel
WI
Staybridge Suites
5150 Fairview Drive
10675 North
Pennsylvania St.
Clarion Suites
2110 Rimrock Road
Madison
WI
Radisson Star Plaza
Merrillville
IN
Okemos
MI
Homewood Suites
800 East 81st Avenue
3553 Meridian
Crossings Drive
2536 West Beryl
Avenue
AZ
Holiday Inn - Port
Country Inn &
Suites-Port
135 East Grand Avenue
350 East Seven Hills
Road
Port Hotel
101 East Main Street
Phoenix
Port
Washington
Port
Washington
Port
Washington
Embassy Suites
5500 North River Road
IL
Staybridge Suites
6905 Lake Drive
Rosemont
West Des
Moines
Country Inn &
Suites
Brookfield Suites
Holiday Inn-O'Hare
Hampton Inn &
Suites
Staybridge Suite
IN
WI
WI
WI
IA
Phone
952-6462803
262-7969114
773-6935800
303-4554588
303-6071131
715-8526000
317-5821500
608-2841234
219-7696311
517-3473044
602-6748900
262-2849461
262-2842100
262-2849473
847-3495034
515-2230000
Rate
$106
$89
$99
$109
$109 $129
$69
$89
$74
$100
$74
$72
$72
$71
$84
$109
$75
Please note that when you book at any of the hotels listed above that you mention the Franklin Energy
rate and have it direct billed. If you have any issues with this, please be sure to contact Kelli Lopina.
Travel Policy
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