AGENDA
Ordinary Meeting of Council
16th December, 2015
#204597
4th December, 2015
Dear Councillor
AN ORDINARY MEETING OF COUNCIL, will be held on Wednesday 16th
December, 2015, commencing at 5.00 pm, in the Council Chambers, Town Hall,
Boorowa Street, Young and all Councillors are requested to attend.
Yours faithfully
DAVID ABER
GENERAL MANAGER
AGENDA
1.
2.
3.
4.
5.
6.
7.
APOLOGIES
CONFIRMATION OF MINUTES
2.1
Recommendation:
That the minutes of the Ordinary Meeting of
Council held on the 18th November, 2015 be adopted.
OBITUARIES
RECOGNITION OF COMMUNITY ACHIEVEMENT
OPEN FORUM
DELEGATES REPORTS AND CIVIC DUTY
COMMITTEE REPORTS
7.1
YOUNG SHIRE BAND – 24th August, 2015
7.2
SPORTS ADVISORY COMMITTEE – 9th November, 2015
7.3
COMMUNITY RECOGNITION – 18th November, 2015
7.4
PLANT COMMITTEE – 18th November, 2015
7.5
TOURIST COMMITTEE _ 24th November, 2015
7.6
ECONOMIC DEVELOPMENT COMMITTEE – 24th November, 2015
7.7
FAMILY ADVENTURE PLAYGROUND – 25th November, 2015
7.8
TRAFFIC COMMITTEE – 1st December, 2015
8.
9.
10.
GENERAL MANAGER’S REPORT
8.01 FINANCE AND PERFORMANCE FOR OCTOBER/NOVEMBER
8.02 ASBESTOS POLICY UPDATE
8.03 TOWN HALL HIRE SUBSIDY POLICY
8.04 REVIEW OF PROTECTED DISCLOSURES POLICY
8.05 2016-2017 RATE PEG ANNOUNCEMENT
8.06 2015/DA-00176 – ADDITION OF TWO WASH-BAYS TO THE
EXISTING CAR WASH OPERATION AT 146 NASMYTH STREET,
YOUNG
8.07 TEMPLEMORE ST STORMWATER DRAINAGE
8.08 AWARD OF TENDER FOR THE YOUNG CONVEYANCE
SEWERAGE MAIN
8.09 UTILITY SERVICES PROJECT STATUS REPORT
8.10 ORGANICS COMPOSTING
8.11 INFORMAL PUBLIC WASH BAY
CORRESPONDENCE
CONFIDENTIAL REPORT
10.1 UNSIGHTLY KEEPING OF PREMISES - LACHLAN STREET, YOUNG
10.2 TENDER ASSESSMENT: TENDER 259 OF 2015 – SUPPLY AND
INSTALLATION OF FLOODLIGHTING FOR CRANFIELD OVAL
10.3 PROPOSED PRIMARY HEALTHCARE HUB FOR YOUNG
10.4 CONFIDENTIAL RECOMMENDATION TO ITEM 8.08 OF GENERAL
MANAGER’S REPORTS
ITEM 7
7.1
COMMITTEE REPORTS
YOUNG SHIRE BAND – 24th August, 2015
RECOMMENDATION:
That the minutes of the Young Shire Band Committee
th
meeting held on the 24 August, 2015 be received and noted.
Young Shire Band
Minutes of the Meeting
24 August 2015
Meeting commenced at 7:40 pm
Attendance: Tanya Noyes, Cassie Boland, Liz Boland, Matt Ricketts, Rod Clancy, Viv Jennings, John Walker, Leisa
Kenny
Apologies: Bec Donges, Reid Noyes
1) Minutes of Previous meeting
Minutes of last meeting presented and were passed with amendments. Moved Tanya, 2 nd: Leisa
2) Business arising from the minutes
Uniforms: A lot of uniforms returned for stocktake. We decided that we need to number them
and record who has what in an inventory. Tanya to investigate system for numbering and put
on uniforms before the next gig.
Shelving of Instruments : Moved Leisa 2nd Matt that we accept the quote from Daz Tan Kitchens
and proceed with shelving as soon as they are able.
Volunteer Forms: Collected, noted and handed to John for the Council records.
Replacement Bandmaster: We agreed we need to sort this out. See below in Bandmasters
report.
Servicing of Instruments: Bari sax and Bass clarinet to go to be serviced this coming week. The
horn service has been completed.
Standing banners: ongoing
10 year budget: meeting to be held 22 Sept. Time to be confirmed. Matt will make a draft and it
will be finalised for the Council at this meeting.
Centenary Bugler Plaque: Completed. We will have to decide where it will be hung at a later
date. Thanks to Leisa for getting this done.
3) Notation of Correspondence
Letter from Diane archer: payment for bugle engraving
Wallendbeen update
Letter from Leisa reigning temporarily from playing
4) Business arising from Correspondence
After discussion Matt accepted the position of Assistant Conductor with remuneration to be decided.
Moved Tanya 2nd Leisa (refer to Wallendbeen gig for first gig)
5) ) Treasurers Report
Tabled:
Confirmation of money for shelving
Financial statement for the end of 14/15 financial year
Statement current to 24 August
2015/16 Budget statement
Tabulated quotes for trumpet and trombone purchases
Report: Mat met with Christine 24/8/15. Clarified statements and money reporting.
Moved we go ahead with shelving. See motion in Business arising from minutes above.
Moved Viv 2nd Tanya we purchase YTR3335 Trumpet ($585.00) and YSL 154 ( $1119.00) trombone
from 2015/2016 budget.
Bugler Shield be paid for Moved Matt 2nd: Liz
6) Bandmaster’s Report
Things are going well with some fresh music and additional players. The gig at the Rotunda went well.
The sound was excellent and appreciated by the small but dedicated audience. The band members
were very helpful in setting up and pulling down.
Music is at 3 Band level and it is planned to move onwards to levels 4 and 5.
An employment outline for the position would be a good idea for the musical director along with a new
position of manager to look after the organisational details.
There is some conflict of interest with regard to the Choir and their payment of travel for the
conductor. This needs to be reconciled with a discussion in the future. Documentation for both
positions would help.
The Wallendbeen affair needs greater clarification. Rod to meet with organisers 25/8.
Constitution needs changing to meet new organisational realities.
6 ) Secretary’s Report
No other to report. Secretary will be away for 1 month starting 27/8/15
7 ) General business
A )Set regular meeting dates: Week 3 and 7 of each term
b) Band email address: [email protected]
Accepted Leisa 2nd Viv
c) Band Photo. We need a new one. Moved Leisa 2nd Liz John to check availability of one’s taken at the
Australia Day Awards.
d) Minutes and agenda to be emailed at least one week prior to next meeting
Moved Leisa 2nd Viv
e) Attendance: roll to be compiled and kept. Leisa to get to Rod
f) AGM Date 19 Oct
g) YSC Committee 355 Guidelines are available on website
h) Conductors and assistant conductor’s fee/contract to be discussed at Budget meeting 22 Sept.
i) Policy and Procedures development ongoing. Leisa to discuss any requirements and legalities with Peter
Vlatko.
j) Community links: Leisa still developing ideas about this
k) Constitution: Viv to set out draft for AGM for an interim update. Ongoing discussion for extra additions
required.
8) Performances planned
a) IGA Kid’s Day Sat Sept 12 2015
b) Kangaroo march Wallendbeen Sept 13
c) Young Show Tuesday Sept 22
d) Boomerang March October 31 Invitation received from Forbes Shire Band
e) Young Cherry Festival Saturday Dec 5 confirmed time TBA
f) Carols by Candlelight Sunday Dec 20 confirmed
g) Merry carols TBA
9) Next meeting 19 October after AGM
10) Meeting closed 9:37 pm
7.2 SPORTS ADVISORY COMMITTEE – 9th November, 2015
RECOMMENDATION:
That the minutes of the Sports Advisory Committee
meeting held on the 9th November, 2015 be received and noted.
MINUTES
for the GENERAL MEETING of the YOUNG SPORTS ADVISORY COMMITTEE held at
YOUNG SHIRE COUNCIL, COMMUNITY ROOM, Boorowa Street, YOUNG on
Monday 9th November 2015 at 6.00pm.
OPENING:
Meeting opened at 6.01pm by chair Ben Cooper.
PRESENT:
Phillip McInerney (Little A’s), Vicki Prest & Pamela Grant (Greyhounds), Dirk Wymer (YSC),
Steve Brill (Secretary), Paul Cameron (Soccer), Ben Cooper (Chair & Touch), Robert
Everdell (YSAC), Tim Bailey (Junior League), Janine Hobson (YSAC V/Chair), Dave
Webster (Treasurer & Hockey) and Cheryl Matthews (Pony Club/RDA).
APOLOGIES: Rob Bush & Beau Elsley (Senior League), Peter Brown (Tennis), Stuart Freudenstein &
Brian Mullany (YSC), Rachel Hall (Junior Cricket) and Kere Mayo (Sports Award Secretary).
PREVIOUS MINUTES:
The General Meeting held Monday 12th October 2015 at Young Shire Council.
Moved:
Pamela Grant
Seconded: Janine Hobson
“These minutes to be taken as a true and correct copy of the meeting.”
Carried
BUSINESS ARISING:
Nil
TREASURER’S REPORT:
“There was nil transactions this month leaving a closing balance of $4,121.86.”
Moved:
Dave Webster
Seconded: Robert Everdell
“That the Treasurer’s report be accepted as tabled”
Carried
Invoices for 2015/2016 will be sent out next week, except Senior Cricket who has already
paid.
CORRESPONDENCE
Moved:
Steve Brill
Seconded: Paul Cameron
Carried
“That the outward correspondence be confirmed and the inward correspondence be dealt
with as directed.”
COMMITTEE REPORTS:
•
Walk of Fame Committee
§ Grant application, as advised last month, still has a few hurdles to get over however those
involved in the application are confident we should still receive the grant as advised last month.
§ WoFC met during October and have selected two Inductees for the Sports Walk of Fame and
two inductees for the Local Hero’s Walk of Fame for the 2016 Sports Awards Dinner.
§ Whilst the names will not be revealed until the 2016 Sports Awards Dinner the fraternity from
Rugby League should ensure they are well represented at the Sports Award Dinner.
•
Facilities Hire Committee
§ Facilities Use / Maintenance Report – YSC, was circulated via email, no issues were raised at
the meeting.
•
Multi-Purpose Facility Committee
• YSC Facilities Redevelopment – LIRS Funding and Strategic Plan was circulated via email.
• Dirk spoke to the meeting about the report.
♦ Easement for access at Hall Bros. to be confirmed with Junior Union at the next council
meeting to enable the canteen to be built between the current amenities (Junior Union
owned) on Hall Bros. and the PCYC.
♦ PA System/s – is still under discussion with MM Music and awaiting a quote. A portable
PA system is now being discussed that could be used across the Northern or Southern
precincts or elsewhere if needed. It is envisaged that this system would probably be
hired from the Young Council as and when required.
♦ Gus Smith and Miller Henry amenities redevelopment – tenders were above available
funds. Tenderers have been advised where the current process is up to. A review of the
tender requirements for each of the facilities will need to be changed to be in line with the
available funds.
♦ Cranfield Oval – moving ahead but may still require approval from NSW Fisheries.
Looking at doing stage one with the LIRS funding – earthworks, sports lighting for the
two fields concept and fencing.
•
Sports Awards Committee – nil to report for this month.
GENERAL BUSINESS:
• Whilst not on the agenda the topic of Insurance / Affiliation Fees paid by each sporting group was
brought up for general discussion.
• Points of interest were
§ Cycling has been enquiring regarding insurance and have been able to find a very competitive
rate with a specialist sports group. This insurance will cover any logged cycling rides whether in
a group or individually.
§ Touch – affiliation fees are very pricey which is believed to be predominately for insurance. A
question from the meeting is “What do touch get back for their money?” The details from this
question could not be answered at the meeting with any degree of surety.
§ Soccer – pay high affiliation fees which goes to four different Soccer organising bodies above
the local body. Their insurance is through JLT Insurance.
§ Hockey – had high affiliation fees and limited flexibility whilst affiliated however they have
chosen not to be affiliated this year. JLT Insurance also covers hockey.
§ Junior Cricket – whilst unsure of the current status, in years gone by their insurance was through
JLT and paid by Cricket Australia and any registration fees remained with the local club.
§ Greyhounds – their insurance is taken out of their distribution and the excess they have to pay
be for a claim is $10K.
Accommodation an issue in Young when sporting carnivals is an issue that needs addressing.
CLUB REPORTS
Little A’s
§ Have started the season with reduced numbers approx.100 at this stage. The run of wet days
causing issues.
Pony Club
§ Have been busy catering and attending local carnivals.
RDA
§
§
Having holiday break.
Will be holding their presentation day tomorrow.
Junior League
§ At the recent Group 9 meeting there were a number of options presented for restructuring of the
competition for 2016.
§ Option 1 was the preferred option for Young and was the option voted for on the day. Under this
proposal the junior competition will remain with a Northern and Southern format for most age
groups.
§ However there will now be a single Group 9 competition for U14’s and U15’s due to limited
teams in these age groups.
§ There will be new League tag age groups for 2016 being U9’s, U12’s, U14’s and U16’s.
Soccer
§
Are currently calling for Senior soccer coaches for 2016
Cricket
§
Pitches and ovals look great at present thanks to the great work of council staff and the weather.
Greyhounds
§ Risk Management is an issue on their agenda at the moment and Gary Brown has offered to
assist the process at no cost. He wants to talk with all user bodies of Alfred oval in relation to
this process.
§ The race meeting on 17th October had to be cancelled due to the unavailability of a vet. These
vet fees are starting to be a costly issue for the club particularly when the vets know it is a
mandatory requirement to have one in attendance at every race meeting. This cancelled race
meeting was rescheduled for last Saturday.
§ The Greyhound Club have put in for a night meeting on the 2nd January 2016 and this request
has been granted.
§ On a more social note the Greyhound Club won the recent community bowls trophy.
Hockey
§
They have finished their twilight competition and are now in recess until February.
Touch
§
§
§
§
§
Round 5 of the competition is on this week.
The Mixed competition starts this coming week.
Young High School team has finished 3rd in the State a great achievement for Young.
Try outs for Junior State carnival – one male and female team being selected later in November.
All Schools regional carnival for Young next year – looking to see if we could get the carnival
into Young – require 5 fields and it would be a mid- week carnival.
Cherry Chase
§ 350 registered to date with more expected.
NEXT MEETING:
o At Young Shire Council – Community Room.
o General Meeting at 6.00pm, 14th December 2015.
MEETING CLOSED at 6.47pm
7.3 COMMUNITY RECOGNITION – 18th November, 2015
RECOMMENDATION:
That the minutes of the Community Recognition
Committee meeting held on the 18th November, 2015 be received and the following
recommendations adopted:
Proposed Renaming of Curtis Lane, Bribbaree
That Council name the road Lomond Lane.
Proposed Naming of Burrangong Road, Young
That Council rename Burrangong Road, Young to Pipeline Road.
Request for Plaque in Carrington Park as a Tribute to Henry (aka Harry) Smith
That Council erect a plaque or historic information stand in an appropriate position
within Carrington Park as a tribute to Henry (aka Harry) Smith.
Sam Place
That Council officially name Sam Place off Miro Street as Sam Place.
Verbal Discussion Regarding Australia Day 2016
That Council will fly the Aboriginal Flag on Australia Day with the approval from the
Aboriginal Lands Council.
#202863
Report of the Meeting of the
COMMUNITY RECOGNITION COMMITTEE
Held in the Council Chambers, Town Hall, Young
on Wednesday, 18th November, 2015 commencing at 4.00 pm
Present
Sandy Freudenstein (Chairperson), Deputy Mayor Ben Cooper and John Walker.
Observers were: David Aber, Craig Filmer and Erika Lindsay (Assistant)
Item 1
Apologies
Nil
Item 2
Confirmation of Minutes of Meeting held 16th September, 2015
Recommended by Councillors Walker and Sandy Freudenstein that the minutes of the
meeting held on 16th September, 2015 be confirmed as a correct record of the proceedings.
Item 3
ITEM 3.1
General Manager’s Report
PROPOSED RENAMING OF CURTIS LANE, BRIBBAREE
Prepared by: Manager of Planning
File Number: F73.01
Recommended by Councillors Sandy Freudenstein and Cooper that Council name the road
Lomond Lane.
ITEM 3.2
PROPOSED NAMING OF BURRANGONG ROAD, YOUNG
Prepared by: Manager of Planning
File Number: F73.01
Recommended by Councillors Sandy Freudenstein and Walker that Council rename
Burrangong Road, Young to Pipeline Road.
Councillor Cooper is recorded against the motion.
ITEM 3.3
REQUEST FOR PLAQUE IN CARRINGTON PARK AS A TRIBUTE
TO HENRY (AKA HARRY) SMITH
Prepared by: Manager of Planning
File Number: F73.01
Recommended by Councillors Walker and Cooper that Council erect a plaque or historic
information stand in an appropriate position within Carrington Park as a tribute to Henry
(AKA Harry) Smith.
A motion was brought forward as a matter of urgency.
Recommended by Councillors Cooper and Walker that Council officially name Sam Place off
Miro Street as Sam Place.
ITEM 3.4
VERBAL DISCUSSION REGARDING AUSTRALIA DAY 2016
Prepared by: Tourism Manager
File Number: F152.00
Recommended by Councillors Cooper and Sandy Freudenstein that Council will fly the
Aboriginal Flag on Australia Day with the approval from the Aboriginal Lands Council.
The meeting concluded at 4.44 pm
7.4
PLANT COMMITTEE – 18th November, 2015
RECOMMENDATION:
That the minutes of the Plant Committee held on the
18th November, 2015 be received and the following recommendations adopted:
Item 4.1
Plant Utilisation Report
That Council receive and note the quarterly Plant Utilisation Report.
Item 4.2
Plant Internal Hire Rates 2015/2016
That Council receive and note the internal plant hire rates for the first quarter for
2015/2016.
Item 4.3
Progress on 2014/2015 Plant Replacement Report
That Council receive and note the information provided on the 2015/2016 plant
replacement schedule.
#202860
Report of the Meeting of the
PLANT COMMITTEE
held in the Council Chambers, Town Hall, Boorowa Street Young
commencing at 4.45 pm, on Wednesday, 18th November, 2015
PRESENT
Councillors John Walker (Chairperson), Allan Miller, Stuart Freudenstein and Allan Miller.
In attendance
David Aber (General Manager), Dirk Wymer (Director – Operations), and Erika Lindsay
(Personal Assistant).
1
ELECTION OF CHAIRPERSON
Resolved on the motion of Councillors Stuart Freudenstein and John Walker that Councillor
Mullany be elected as Chairperson
2
APOLOGIES
Recommended by Stuart Freudenstein and Miller that Councillor Brian Mullany be accepted
as an apology and Councillor Walker stand in Chair.
3
CONFIRMATION OF MINUTES
Resolved on the motion of Councillors Miller and Walker that the minutes of the Plant and
Tenders Sub-Committee meeting held on 17th June, 2015, be adopted.
ITEM 4.1
PLANT UTILISATION REPORT
Prepared by: Director Operations
File Number: F93.00
Resolved on the motion of Councillors Stuart Freudenstein and Miller that Council receive
and note the quarterly Plant Utilisation Report.
ITEM 4.2
PLANT INTERNAL HIRE RATES 2015/2016
Prepared by: Director Operations
File Number: F93:00
Resolved on the motion of Councillors Miller and Stuart Freudenstein that Council receive
and note the internal plant hire rates for the first quarter for 2015/2016.
ITEM 4.3
PROGRESS ON 2014/2015 PLANT REPLACEMENT REPORT
Prepared by: Director Operations
File Number: F93.00
Resolved on the motion of Councillors Stuart Freudenstein and Miller that Council receive
and note the information provided on the 2015 / 2016 plant replacement schedule.
The meeting concluded at 4.55 pm.
7.5
TOURIST COMMITTEE - 24th November, 2015
RECOMMENDATION:
That the minutes of the Tourist Committee meeting held
on the 24th November, 2015 be received and the following recommendations
adopted:
That Council formalise a possible agreement after the National Cherry Festival for the
employment of the Events Coordinator.
That the Director of Operations to recommend ways to tidy up Tout’s Lookout with
minimal costing.
#203510
Minutes of the
Tourism Sub-Committee
Held in the Council Chambers, Town Hall, Young
On Tuesday, 24th November, at 4 pm
Present:
Cr Brian Mullany, Cr Sandy Freudenstein, Cr Tony Wallace, General Manager, Director of
Corporate Services, Tourism Manager, Sue Dunn, Economic Development Officer (arrived
at 5pm)
Apologies:
Kathy Batinich
Confirmation of Minutes – Tuesday 13th October
Recommend
That the minutes be accepted as true and correct record of proceedings
Moved: Cr Brian Mullany
Cr Sandy Freudenstein
1.
Business Arising from Previous meeting
•
Director to report on the status of the plans and funding for the car park and entrance
upgrade at the Chinese Tribute Garden
Director of Operations presented plans for the Chinese Tribute Garden alongside budgetary
requirements, Council to contact the Chinese Embassy in Canberra and Lanzhou City
requesting assistance.
•
Update of ABACUS Blackguard Gully Project and formation of a Council committee –
Cr. Brian Mullany
Creation of a Sub-Committee for ABACUS Project with the following members:
Cr Brian Mullany
Cr Tony Wallace
Economic Development Officer
Tourism Manager
General Manager
Young Shire Council Heritage Advisor
President of Goldtrails Inc.
•
Installation of Caravan parking signs directing caravans and RVs to the Visitor
Information Centre car park
The General Manager will liaise with Director of Operations on installation of RV signs
pointing drivers to the Visitor Information Centre parking area.
The Director – Corporate Services spoke on the full-time Events Co-Ordinator role and
confirmed that a shared role opportunity existed with Boorowa Shire Council.
Recommend
That Council formalise a possible agreement after the National Cherry Festival for the
employment of the Events Coordinator.
Moved Cr Tony Wallace
2.
Cr Brian Mullany
Tourism Manager’s Report
Recommendation that the Tourism Manager’s Report be accepted
Moved Cr Brian Mullany
3.
Cr Sandy Freudenstein
General Business
Recommend
That the Director of Operations to recommend ways to tidy up Tout’s Lookout with minimal
costing.
Moved Cr Brian Mullany
Cr Sandy Freudenstein
Next meeting Tuesday 9th February 2016
Meeting Closed: 5:35pm
7.6
ECONOMIC DEVELOPMENT COMMITTEE – 24th November, 2015
RECOMMENDATION:
That the minutes of the Economic Development
Committee meeting held on the 24th November, 2015 be received and the following
recommendations adopted:
Council contact the Young Showground Trust and ask them to expedite their Plan of
Management to facilitate additional camping at the Showground.
Blayney-Demondrille Rail Line
Council should continue in its endeavours to have the State Government re-open the
Blayney to Demondrille Rail line either in its entirety or partially re-opened in stages
at the earliest opportunity.
Mitchel Hanlon to be invited to attend the next meeting of the committee for further
discussion on the rail line re-opening.
Chamber of Commerce
Angel is to be invited to the next committee meeting to speak about Instagram and
Social Media in general and its relevance to business.
Local Government Reform Process
That this Committee supports the Council in its proposed Amalgamation options.
#203644
Report of the Meeting of the
ECONOMIC DEVELOPMENT COMMITTEE
held on Tuesday, 24th November 2015, at 7.30 am, in the Council Chambers,
Town Hall, Boorowa Street, Young.
Present:
Ian McAlister (Chair), Alan Miller, John Walker, Chris Browne, Richard Everson (Business
Adviser, Canberra Region, Entrepreneurs Program AiGroup), Debbie Evans, John Hobson,
Stuart Freudenstein, Brian Mullany, John White, Roz Faulkner, Brian Ingram, David
Newberry, David Aber, Chris Holland.
1. Apologies:
Jim Cusack, Juliet McFarlane, Alvaro Marques, Keith Duran. Moved: John White, Seconded:
John Hobson, carried.
2. Minutes, October 28, 2015 – Moved: Roz Faulkner, Seconded: John White, carried.
3. Guest speaker – Richard Everson, Business Adviser, Canberra Region, Entrepreneurs
Program, AiGroup, explained the business assistance which is provided through the Federal
Government funded Entrepreneurs’ Program. This is an overview of the program as
presented by Richard.
Entrepreneurs’ Program
Program Details
The access point for Entrepreneurs’ Program services is normally via a Business Evaluation.
Once we’ve confirmed an organisation is eligible (see below), the Evaluation takes about a
day to complete. Business owners receive an Action Plan and we advise of any additional
opportunities that may be available within the program, these include:
•
Business Management
Business Growth Services – support from a Business Advisor to deliver projects
identified within the Action Plan
• Supply Chain Facilitation – access to experts to assist with suppliers and supply chain
networks
• Business Growth Grants- up to $20,000 in matched funding to deliver projects identified
within the Action Plan
•
Research Connections – access to tailored research projects to support business and
product development
•
Accelerating Commercialisation – access to experts to assist with the
commercialisation aspects of business growth, including grants, investment and export
advice
Eligibility
Business Management & Research Connections
Small and medium businesses with turnover between $1.5 million and $100 million that have
traded in Australia for at least three years, possess an Australian Company Number, are
financially solvent, and operate in the following growth sectors:
•
Advanced Manufacturing, Includes businesses that adopt innovative technologies or
business practices to improve or develop manufactured products, processes or services or
which supply integral services, technologies or inputs to the manufacturing processes of
such businesses
•
Food and Agribusiness
•
Medical Technology and Pharmaceuticals
•
Mining Equipment, Technology and Services
•
Oil, Gas and Energy
Or
•
•
Enabling technologies and services of the sectors listed above including, but not
limited to freight and logistics
•
infrastructure related construction
•
information and communications technology
•
professional services
In addition to the above, applicants for a business evaluation must be one or more of the
following:
•
engaged in, or expanding their operations to be engaged in, interstate or overseas
trade and commerce;
•
a foreign corporation formed within Australia;
•
a corporation for which trading or financial activities are a substantial or significant
proportion of the corporation’s overall activities; or
•
a corporation or body formed under Commonwealth law.
Accelerating Commercialisation
See Customer Information Guide.
There was a feeling that the program may be of assistance in overcoming logistics problems
in the region including helping with the re-opening of the Blayney to Demondrille Rail Line.
Richard said he is happy to have any conversations to consider eligibility of projects.
Committee members are welcome to contact Richard direct.
4. Primitive Camping area – There are a large number of young people in town for the
Cherry harvest.
Recommendation: Council contact the Young Showground Trust and ask them to expedite
their Plan of Management to facilitate additional camping at the Showground.
Roz Faulkner said that after harvest, committee members of the Burrangong Picnic Race
Club and Young Pro Rodeo Association would like to come to Council and have further
discussions in relation to the requirements to provide a primitive camping area at the
racecourse.
5. Blayney – Demondrille Rail Line
Recommendation: Council should continue in its endeavours to have the State
Government re-open the Blayney to Demondrille Rail line either in its entirety or partially reopened in stages at the earliest opportunity.
Recommendation: Mitchel Hanlon to be invited to attend the next meeting of the committee
for further discussion on the rail line re-opening.
6. Chamber of Commerce – Debbie reported the Chamber had recently met with
representatives of the Southern Region BEC and NSW Business Chamber to discuss
initiatives to add value to Chamber membership. As a result of the meeting one of the
Directors of the Chamber has undertaken to write a Plan of Activities for the next year and
this will be presented to the next meeting of the Chamber Executive.
The Young Women in Business group is also enjoying strong membership and local
Instagram hub manager, Angel Melton, has been in discussions with them about the
formation of a Social Media group to promote collaboration between businesses and
encourage social media use to promote the area and business in general.
Recommendation: Angel is to be invited to the next committee meeting to speak about
Instagram and Social Media in general and its relevance to business.
7. Local Government Reform Process – Young has recommended three options; 1. the
Amalgamation of Boorowa, Harden and Young, 2. the Amalgamation of Boorowa, Harden,
Cootamundra and Young, 3. the Amalgamation of Boorowa and Young.
Recommendation: That this Committee supports the Council in its proposed Amalgamation
options.
General Manager, David Aber, said the reform of Local Government is something that has
also been on the Federal Agenda for the last 10 years.
His advice on Amalgamation is to have a business approach keeping communities informed
of what you plan to do and reporting back on outcomes every 6 months, providing proof that
benefits are being delivered as a result of Local Government reform.
8. Suggested items for Economic Development – items were discussed.
The Committee agreed that they would not deal with items retrospectively. It is expected that
a number of opportunities for Economic Development will present themselves moving
forward.
Planning Department staff are available to meet with Developers for free pre-DA meetings to
scope out projects and in the process try to smooth the way by identifying any impediments
to developments, the aim is to minimise their impact and the potential for projects to be
delayed due to non compliance.
The Planning Department is also in the process of developing an information toolkit for
Developers to offer them quick guidance through the planning phase of any project.
This information pack is to be brought to the Economic Development Committee for
comment.
9. General Business
The committee was given a basic outline of the ABACUS project which is an interpretive and
training facility planned for Young celebrating the indigenous, gold mining and migration
stories that have shaped the community of Young. It is a long-term project and needs to
have a steering committee which is to be formed as a sub-committee of the Tourism
Committee. Preliminary work has already been undertaken with Council allocating funds with
a view to engaging a suitably qualified Historian to undertake a Young Shire Migration and
Settlement Thematic Study.
Chairman Ian McAlister asked if Council could look at mowing and tidying up the verges
around Aldi Supermarket. He said the general area has long grass and doesn’t provide a
good image for Aldi patrons and the many people who visit Young.
Next Meeting – 7am, Tuesday, December 15, 2015, two guest speakers to be invited –
Angel Melton (Instagram) and Mitchel Hanlon (Blayney-Demondrille Rail Line).
7.7
FAMILY ADVENTURE PLAYGROUND – 25th November, 2015
RECOMMENDATION:
That the minutes of the Family Adventure Playground
meeting held on the 25th November, 2015 be received and the following
recommendation be adopted:
The Council accept the offer of Active Play Pty Ltd (Playground Centre Australia Pty
Ltd at a cost of $13,103.20) be accepted for the preparation of the concept design for
a Family Adventure Playground.
#204606
Report of the Meeting of the
FAMILY ADVENTURE PLAYGROUND COMMITTEE
Held in the Council Chambers, Town Hall, Young
On Wednesday 25h November, 2015 commencing at 4.00 pm
Present
Sandy Freudenstein (Chairperson), Carol MacIver, Amanda Karsten, Kerryn Bishop, Ben
Cooper, Martin Sullivan, Martin Langfield, David Aber (General Manager)
Apologies
Nil
Confirmation of previous minutes
It was moved by Ben Cooper and Kerryn Bishop that the minutes of the meeting held on 21st
July, 2015 be confirmed as a correct record of the proceedings.
General Manager’s Report
Tenders for the Preparation of a Concept Design Layout for a Family Adventure Playground
(Tender 214)
The meeting was opened for discussion regarding the offers received for the concept design
for the family adventure playground.
It was moved by Martin Sullivan and seconded by Carol McIver that after reviewing the
offers from Jeavons Landscape Architects and Playground Centre & Architects Australia
(Architects of Arcadia) the Committee made the following recommendation.
Recommended that
The Council accept the offer of Active Play Pty Ltd (Playground Centre Australia Pty Ltd at a
cost of $13,103.20) be accepted for the preparation of the concept design for a Family
Adventure Playground.
Next meeting
Next meeting will be held 10th February, 2016 at 5.15.
There being no further business the meeting closed at 6.00pm
7.8
TRAFFIC COMMITTEE – 1st December, 2015
RECOMMENDATION:
That the minutes of the Traffic Committee meeting held
on the 1st December, 2015 be received and the following recommendations adopted:
5.1
Driver Behaviour – Watson Street
That Council approve the following:
1. That as the speeds recorded do not exceed the speed limit for a residential
area, no further action be taken;
2. Forward correspondence to the resident indicating results of traffic classifier
data collected.
5.2
Curve Speed Audit by Roads and Maritime Services – Chillingworks
road, Kingsvale Road and Murringo Gap Road.
That Council approve the installation of curve speed advisory plates as shown and
curve warning signs were required as follows;
1. Chillingworks Road Milvale Road to Henry Lawson Way;
Curve
Location
1
120m north of
Allandale Road
140m south of Rifle
Range Road
160m north of Railway
Line
Vicinity of unnamed
road
310m south og old
Forbes Lane
310m north of Old
Forbes Lane
670m north of Old
Forbes Lane
400m south of Henry
Lawson Way
2
3
4
5
6
7
8
Recommended curve
speed advisory
65km/h
Concept design curve
speed
NA
75km/h
NA
65km/h
80km/h
75km/h
80km/h
55km/h
70km/h
55km/h
70km/h
55km/h
60km/h
85km/h
NA
2. Kingsvale Road vicinity of Starrs Bridge 3 curves;
Curve
1
2
3
Location
100m north of bridge
310m north of bridge
140m south of bridge
Recommended curve
speed advisory
45km/h
75km/h
55km/h
3. Murringo Gap Road north of Narrallan Road;
Curve
1
Location
400m north of Narrallan
Road
Recommended curve
speed advisory
65km/h
6.1
Single lane one way traffic flow direction – Currawong Street and Miro
Street.
That Council does not approve altering of the existing traffic flow direction for
Currawong Street and Miro Street due to the following;
1. Inconvenience to the residents that will occur with changing the traffic flow
direction;
2. The increased travel time for the residents to access their property/s
depending on the traffic flow direction for their street to or from the CBD;
3. The respective traffic flow implications that may occur at intersections along
the route to and from the CBD;
4. Council monitor the situation
6.2
Commons Road (to be provided under separate cover)
1. That Council not impose a load limit on Commons Road
2. That Council continue with its current priority process for sealing unsealed
rural residential roads’ program as follows:
That Council review the forward program of works for the Bitumen Sealing
Rural Residential Roads program on an annual basis or as required by the
level of subdivision development in the R5 and RU4 zones.
That Council target the use of funds in the program toward areas of
subdivision growth to facilitate either Voluntary Planning Agreements for road
upgrades as required or as Council’s contribution toward roadworks identified
in the Section 94 Contributions Plan.
#203626
Report of the Meeting of the
TRAFFIC COMMITTEE OF COUNCIL
Held in the LEOC Room, Town Hall, Boorowa Street, Young.
1st December, 2015 commencing at 4pm
PRESENT MEMBERS: Clr Sandy Freudenstein, Clr Allan Miller, Clr Brian Ingram and
Clr John Walker
Staff: Iain Rice and Dirk Wymer
1
ELECTION OF CHAIR PERSON Clr Brian Mullany
Moved Allan Miller /Seconded Sandy Freudenstein
2
APOLOGIES: Clr Brian Mullany left at 4:30pm Clr Sandy Freudenstein chair person
3
CONFIRMATION OF MINUTES
The Committee adopted the Report of the Traffic Committee Meeting held 1st
September 2015 as a true and accurate record.
Moved John Walker /Seconded Sandy Freudenstein
4
BUSINESS ARISING/ACTION CHECKLIST
Director – Operations provided an update on the list of actions outstanding.
5
REPORT FROM GENERAL MANAGER (Items requiring Council to exercise its
delegated functions of traffic regulation) –
5.1 Driver behaviour – Watson Street
Recommendation
That Council approve the following;
1. That as the speeds recorded do not exceed the speed limit for a residential area,
no further action be taken;
2. Forward correspondence to the resident indicating results of traffic classifier data
collected.
Moved John Walker /Seconded Allan miller
RMS Traffic Advisory Panel: No objection
5.2 Curve Speed Audit by Roads and Maritime Services – Chillingworks road,
Kingsvale Road and Murringo Gap Road.
Recommendation
That Council approve the installation of curve speed advisory plates as shown and curve
warning signs were required as follows;
1. Chillingworks Road Milvale Road to Henry Lawson Way;
Curve
Location
1
120m north of
Allandale Road
140m south of Rifle
Range Road
160m north of Railway
Line
Vicinity of unnamed
road
310m south og old
Forbes Lane
310m north of Old
Forbes Lane
670m north of Old
Forbes Lane
400m south of Henry
Lawson Way
2
3
4
5
6
7
8
Recommended curve
speed advisory
65km/h
Concept design curve
speed
NA
75km/h
NA
65km/h
80km/h
75km/h
80km/h
55km/h
70km/h
55km/h
70km/h
55km/h
60km/h
85km/h
NA
2. Kingsvale Road vicinity of Starrs Bridge 3 curves;
Curve
1
2
3
Location
100m north of bridge
310m north of bridge
140m south of bridge
Recommended curve
speed advisory
45km/h
75km/h
55km/h
3. Murringo Gap Road north of Narrallan Road;
Curve
1
Location
400m north of Narrallan
Road
Recommended curve
speed advisory
65km/h
Moved Allan Miller /Seconded John Walker
RMS Traffic Advisory Panel: No objection
RMS no objection provided establishment of the signage is in accordance with AS
1742.2 - 4.4.4 & 4.4.6 & 4.4.7, as varied by the RMS supplements referencing the
Delineation Guide, section 17.
6.1 Single lane one way traffic flow direction – Currawong Street and Miro Street.
Recommendation
That Council does not approve altering of the existing traffic flow direction for Currawong
Street and Miro Street due to the following;
1. Inconvenience to the residents that will occur with changing the traffic flow
direction;
2. The increased travel time for the residents to access their property/s depending
on the traffic flow direction for their street to or from the CBD;
3. The respective traffic flow implications that may occur at intersections along the
route to and from the CBD;
4. Council monitor the situation
Moved Allan Miller /Seconded John Walker
RMS Traffic Advisory Panel: No objection
6.2 Commons Road (to be provided under separate cover)
Recommendation
1. That Council not impose a load limit on Commons Road
2. That Council continue with its current priority process for sealing unsealed rural
residential roads’ program as follows:
That Council review the forward program of works for the Bitumen Sealing Rural
Residential Roads program on an annual basis or as required by the level of
subdivision development in the R5 and RU4 zones.
That Council target the use of funds in the program toward areas of subdivision
growth to facilitate either Voluntary Planning Agreements for road upgrades as
required or as Council’s contribution toward roadworks identified in the Section
94 Contributions Plan.
Moved John Walker /Seconded Allan Miller
RMS Traffic Advisory Panel: No objection
Item 7 General Business
Councillor Sandy Freudenstein
− Talk to Dean Café re: the status of Rosemary Lane carpark
− Staff to investigate pedestrian crossing safety; Campbell Street at Ripon Street.
Councillor John Walker
− Sam Place sign needs to have branch trimmed for visibility
− Berthong Street and Yass Street, signs have been knocked over
Councillor Allan Miller
− Casuarina trees at Willawong Street – roots lifting/creating trip hazard.
− Large potholes on the Olympic Highway in area from “Welcome to Young” sign
southwards.
The meeting closed at 5:00pm next meeting is scheduled Tuesday 1st March 2016 for at
4pm.
ITEM 8
GENERAL MANAGER’S REPORTS
ITEM 8.01
FINANCE AND PERFORMANCE FOR OCTOBER/NOVEMBER
Prepared by: General Manager
File Number: 162.00
Purpose
To receive and note the Financial and Performance reports for the month of
November.
Strategic Link
Demonstrates sound management and forward financial planning.
Background
These reports in the past were provided to the Finance & Performance Review
Committee of Council which this Council has agreed these reports be provided to the
full Council meeting.
Discussion
The following attached Reports are provided for information:
a)
b)
c)
d)
e)
Statement of Bank Balances & Investments – November
Rates and Charges Outstanding
Works completed November/Programmed December
Development Application Determinations
Status of Undetermined Development Application
Consultation
N/A
Budget Implication
N/A
Recommendation
That the reports for the Finance and Performance for the month of November be
received and noted.
Attachments
a)
b)
c)
d)
e)
Statement of Bank Balances & Investments – November
Rates and Charges Outstanding
Works completed November/Programmed December
Development Application Determinations
Status of Undetermined Development Application
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
30th November 2015
CASH BOOK RECONCILIATION:
Add:
Add:
Balance as per Cash Book as at 1/11/2015
Receipts for November, 2015
Investments Redeemed for November, 2015
Less:
Less:
Payments for November, 2015
Investments Placed for November, 2015
428, 429, 431, 441, 442, 447
587,046.08
3,431,728.10
5,750,000.00
455, 456, 457, 458, 459, 460
( 2,020,323.01 )
( 5,600,000.00 )
9,768,774.18
Balance as per Cash Book as at 30/11/2015
$
General Fund
Water Supplies Local Fund
Sewerage Services Local Fund
South-West Regional Library Fund
Trust Fund
Balance as per Cash Book as at 30/11/2015
2,148,451.17
1,205,157.18
821,820.18
232,702.78
( 144,429.32 )
33,200.35
$
2,148,451.17
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
30th November 2015
INVESTMENT DETAILS:
2014/2015
2014/2015
2014/2015
2015/2016
2015/2016
2015/2016
INVESTMENT
TOTAL
IMPAIRMENT
COST
RESIDUAL
VALUE
INVESTMENT
TOTAL
IMPAIRMENT
COST
RESIDUAL
VALUE
General Fund:
External Restrictions: Contributions - Section 94
Unexpended Loan Funds
Unexpended Grant Funds & Subsidies
Internal Restrictions: Communications Tower
Employees' Leave Entitlements
Other Waste Management Services
Plant & Equipment
Quarries & Gravel Pits
Roadworks Network - Infra-Structure
Special Projects
Public Library
Preschools & Child Care
Urban Street Lighting
Infrastructure Renewal
Buildings & Improvements
Southern Phone
Shares
General Fund - Working Funds
92,217.00
504,140.26
596,357.26
92,217.00
504,140.26
596,357.26
98,213.00
863,877.00
123,851.81
1,085,941.81
98,213.00
863,877.00
123,851.81
1,085,941.81
1,655,000.00
512,373.84
250,000.00
265,000.00
1,239,029.00
80,000.00
10,131.00
34,768.00
1,305,514.00
524,900.00
2.00
3,101,902.13
8,978,619.97
3,425.00
3,425.00
1,655,000.00
512,373.84
250,000.00
265,000.00
1,239,029.00
80,000.00
10,131.00
34,768.00
1,305,514.00
524,900.00
2.00
3,098,477.13
8,975,194.97
1,700,000.00
647,601.66
465,706.00
265,000.00
1,921,260.00
17,615.00
10,131.00
34,768.00
1,364,758.00
524,900.00
42,396.00
2.00
3,151,519.32
10,145,656.98
-
1,700,000.00
647,601.66
465,706.00
265,000.00
1,921,260.00
17,615.00
10,131.00
34,768.00
1,364,758.00
524,900.00
42,396.00
2.00
3,151,519.32
10,145,656.98
294,043.84
3,948,167.01
4,242,210.85
33,975.00
33,975.00
294,043.84
3,914,192.01
4,208,235.85
334,830.56
4,313,953.44
4,648,784.00
-
334,830.56
4,313,953.44
4,648,784.00
9,600,180.63
9,600,180.63
3,550,000.00
3,550,000.00
3,550,000.00
3,550,000.00
300,409.17
412,707.83
713,117.00
300,409.17
412,707.83
713,117.00
331,825.96
477,092.56
808,918.52
331,825.96
477,092.56
808,918.52
37,966.00
120,000.00
157,966.00
37,966.00
120,000.00
157,966.00
37,966.00
162,034.00
200,000.00
37,966.00
162,034.00
200,000.00
24,251,051.71
20,439,301.31
Water Supplies Local Fund:
Contributions - Section 64
Augmentation & Infra-Structure Network
Sewerage Services Local Fund:
Contributions - Section 64
Augmentation & Infra-Structure Network
Unexpended Loan Funds
9,600,180.63
9,600,180.63
-
Trust Fund:
Contributions
Maintenance Bonds - Subdivision & Development
South-West Regional Library Fund:
Employees' Leave Entitlements
South West Regional Library - Working Funds
24,288,451.71
37,400.00
-
20,439,301.31
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
30th November 2015
INVESTMENT INTEREST:
Add:
Interest on Investments as at 01/11/2015
Interest for November, 2015
Interest on Investments as at 30/11/2015
$
$
$
178,969.85
95,717.90
274,687.75
$
$
$
1,662.80
1,662.80
$
$
$
$
3,084.00
3,084.00
DIVIDENDS RECEIVED:
Add:
Dividends Received as at 01/11/2015
Dividends for November, 2015
Dividends as at 30/11/2015
MAYORAL DISCRETIONARY FUND:
EXPENDITURE FOR 2015 / 2016
Adopted 2015/2016 Budget Allocation
MASTERCARD REPORT:
DEBIT
CREDIT
PAYMENTS
PERSONAL
USE
BALANCE
Mastercard Statement Opening Balance as at 01/11/2015
G. Armstrong
24/10/2015
31/10/2015
31/10/2015
5/11/2015
12/11/2015
12/11/2015
18/11/2015
Renewal of Domain name swrls.nsw.gov.au
Accom/Meals - 2015 Canberra Home & Leisure Show
Advertising - National Cherry Festival
Accom - CBRJO GMAC Meeting
Registration - Building the Business Case for Energy Efficiency
Registration - Building the Business Case for Energy Efficiency
Meals - Council Meeting
$
$
$
$
$
$
$
47.85
512.07
70.00
116.10
100.00
100.00
167.00
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
47.85
512.07
70.00
116.10
100.00
100.00
167.00
TOTAL
$
1,113.02
$
-
$
-
$
1,113.02
J. Ottey
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
Annual Card Fee
$
20.00
$
-
$
-
$
20.00
TOTAL
$
20.00
$
-
$
-
$
20.00
$
1,133.02
$
-
$
-
$
1,133.02
TOTAL
Clr B. Ingram
3/11/2015
Mastercard Statement Closing Balance as at 30/11/2015
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
30th November 2015
INVESTMENT SCHEDULE
Reg
No
Inception
Date
Redemption Date
Interest
Payments
Paid
Interest Rate
Last Paid
Interest Paid
since 1/7/15
Initial
Coupon
Rate
Investment
Total
Residual
Value
5,000.00
0.00
34,299.31
1,000,000.00
1,500,000.00
1,000,000.00
500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
800,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
2,000,000.00
1,000,000.00
1,000,000.00
1,500,000.00
600,000.00
500,000.00
1,000,000.00
5,000.00
0.00
34,299.31
1,000,000.00
1,500,000.00
1,000,000.00
500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
800,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
2,000,000.00
1,000,000.00
1,000,000.00
1,500,000.00
600,000.00
500,000.00
1,000,000.00
20,439,299.31
20,439,299.31
2.00
2.00
20,439,301.31
20,439,301.31
Impairment
General
Fund
South West
Regional
Library
Trust Fund
Total Water
Supplies
Total Sewerage
Services
Oncall Accounts & Term Deposits
149
233
275
437
438
440
443
444
445
446
448
449
450
451
452
453
454
455
456
457
458
459
460
01-Nov-15
01-Nov-15
01-Nov-15
05-Jun-15
15-Jun-15
06-Jul-15
27-Jul-15
04-Aug-15
10-Aug-15
10-Aug-15
11-Aug-15
19-Aug-15
31-Aug-15
02-Sep-15
04-Sep-15
14-Sep-15
30-Oct-15
09-Nov-15
13-Nov-15
18-Nov-15
20-Nov-15
20-Nov-15
25-Nov-15
30-Nov-15
30-Nov-15
30-Nov-15
07-Jan-16
29-Jan-16
06-Jan-16
27-Jan-16
02-Feb-16
10-Feb-16
10-May-16
10-Dec-15
17-Dec-15
02-Mar-16
02-Mar-16
08-Dec-15
15-Dec-15
02-Feb-16
09-May-16
14-Mar-16
17-May-16
21-Mar-16
18-May-16
24-Mar-16
Monthly
Monthly
Monthly
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
Bi-Annually
2.0000%
2.0000%
2.0000%
$
$
$
$
$
$
$
$
$
$
41.55
3,164.51
1,048.76
2.5000%
2.5000%
2.5000%
2.9700%
2.9500%
2.9900%
2.9000%
2.9000%
2.9000%
2.9000%
2.8900%
2.8700%
2.9000%
2.8600%
2.8300%
2.8300%
2.9000%
2.9200%
2.9000%
2.9700%
3.0000%
2.9700%
3.0000%
60,484.93
122,967.44
15,534.25
16,753.97
12,491.51
7,884.66
34,316.17
IMB - On Call
Commonwealth Bank - On Call
National Australia Bank - On Call
National Australia Bank
Bank of Queensland
National Australia Bank
ME Bank
ME Bank
AMP Bank Ltd
AMP Bank Ltd
National Australia Bank
National Australia Bank
AMP Bank Ltd
National Australia Bank
National Australia Bank
National Australia Bank
MyState Bank Ltd
Bank of Queensland
Bankwest
Bank of Queensland
Bankwest
Bank of Queensland
Bankwest
AMP Bank Ltd
National Australia Bank
ING Bank
Bank of Queensland
Peoples Choice Credit Union
Police Credit Union
ME Bank
TOTAL
5,000.00
0.00
34,299.31
300,000.00
200,000.00
500,000.00
100,000.00
500,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
692,297.48
300,000.00
250,000.00
200,000.00
750,000.00
900,000.00
107,702.52
1,000,000.00
1,000,000.00
308,918.52
1,000,000.00
691,081.48
1,300,000.00
700,000.00
1,000,000.00
1,000,000.00
1,500,000.00
600,000.00
500,000.00
1,000,000.00
0.00
11,231,596.79
200,000.00
808,918.52
4,648,784.00
3,550,000.00
200,000.00
808,918.52
4,648,784.00
3,550,000.00
Shares
Shares
413
$
274,687.75
Southern Phone Company
2.00
0.00
11,231,598.79
I hereby certify that the investments shown on the above schedule have been made in accordance with the provisions of the Local Government Act 1993, the Regulations and Council's Investment Policies.
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
30th November 2015
LOAN SCHEDULE
Loan Date Taken Out
1
1
1
1
1
1
1
1
1
1
13/06/2000
13/06/2000
13/06/2000
13/06/2000
13/06/2000
13/06/2000
13/06/2000
13/06/2000
13/06/2000
13/06/2000
Maturity
Date
Purpose of Loan
13/06/2017
13/06/2017
13/06/2017
13/06/2017
13/06/2017
13/06/2017
13/06/2017
13/06/2017
13/06/2017
13/06/2017
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Consolidation of Debts
Lender
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
Loan
Date of Payment
Percentage
8.03%
8.03%
8.03%
8.03%
8.03%
8.03%
8.03%
8.03%
8.03%
8.03%
13/09/2013
13/12/2013
1/03/2014
11/06/2014
11/09/2014
13/12/2014
10/03/2015
10/06/2015
13/09/2015
TOTAL YTD
Loan Date Taken Out
2
2
2
2
2
2
25/06/2011
25/06/2011
25/06/2011
25/06/2011
25/06/2011
25/06/2011
Maturity
Date
Purpose of Loan
7/07/2020
7/07/2020
7/07/2020
7/07/2020
7/07/2020
7/07/2020
Admin Office / Town Hall
Admin Office / Town Hall
Admin Office / Town Hall
Admin Office / Town Hall
Admin Office / Town Hall
Admin Office / Town Hall
Lender
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
TOTAL YTD
Loan Interest
$
$
$
$
$
$
$
$
$
$
Loan
Date of Payment
Percentage
7.48
7.48
7.48
7.48
7.48
7.48
%
%
%
%
%
%
7/07/13
7/02/14
1/07/14
1/01/15
8/07/15
42,603.78
40,319.41
37,989.18
35,612.17
33,187.45
30,714.05
28,191.00
25,617.29
22,991.93
Loan Principal
$
$
$
$
$
$
$
$
$
297,226.26 $
Loan Interest
$
$
$
$
$
$
84,150.00
78,755.18
72,330.58
67,873.32
61,202.79
113,791.63
116,076.00
118,406.23
120,783.23
123,207.95
125,681.36
128,204.41
130,778.12
133,403.48
Total Payment
$
$
$
$
$
$
$
$
$
156,395.41
156,395.41
156,395.41
156,395.40
156,395.40
156,395.41
156,395.41
156,395.41
156,395.41
1,110,332.41 $
1,407,558.67
Loan Principal
$
$
$
$
$
364,311.87 $
150,000.00
150,000.00
150,000.00
150,000.00
150,000.00
Total Payment
$
$
$
$
$
234,150.00
228,755.18
222,330.58
217,873.32
211,202.79
750,000.00 $
1,114,311.87
Principal Outstanding
$
$
$
$
$
$
$
$
$
$
2,122,230.42
2,008,438.79
1,892,362.79
1,773,956.56
1,653,173.33
1,529,965.38
1,404,284.02
1,276,079.61
1,145,301.49
1,011,898.01
Principal Outstanding
$
$
$
$
$
$
2,250,000.00
2,100,000.00
1,950,000.00
1,800,000.00
1,650,000.00
1,500,000.00
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
42,338.00
LOAN SCHEDULE
Loan Date Taken Out
4
4
4
4
4
4
4
4
4
4
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
Maturity Date
2 years
4/03/2018
4/03/2018
4/03/2018
4/03/2018
4/03/2018
4/03/2018
4/03/2018
4/03/2018
4/03/2018
4/03/2018
* Subject to
Renewal
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Purpose of Loan
Lender
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Loan Percentage
4.90
4.90
4.90
4.90
4.90
4.90
4.90
4.90
4.90
4.90
%
%
%
%
%
%
%
%
%
%
Date of
Payment
12/08/13
4/12/13
4/03/14
4/06/14
4/09/14
4/12/14
4/03/15
4/06/15
4/09/15
Loan Interest
$
$
$
$
$
$
$
$
$
TOTAL YTD
Loan Date Taken Out
5
5
5
5
5
5
5
5
5
5
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
4/03/2013
Maturity Date
10 years
4/03/2023
4/03/2023
4/03/2023
4/03/2023
4/03/2023
4/03/2023
4/03/2023
4/03/2023
4/03/2023
4/03/2023
* Subject to
Renewal
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Purpose of Loan
Lender
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
STP/Conveyance/Reuse
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
Commonwealth Bank
TOTAL YTD
53,000.55
76,520.55
60,198.02
61,116.48
60,708.56
59,640.21
58,567.92
59,430.03
59,001.28
Loan Principal
$
$
$
$
$
$
$
$
548,183.60
Loan Percentage
5.97
5.97
5.97
5.97
5.97
5.97
5.97
5.97
5.97
5.97
%
%
%
%
%
%
%
%
%
%
Date of
Payment
4/09/13
4/12/13
4/03/14
4/06/14
4/09/14
4/12/14
4/03/15
4/06/15
4/09/15
257,977.32
Loan Interest
$
$
$
$
$
$
$
$
$
75,238.36
74,420.55
73,244.10
74,487.44
74,121.84
72,949.10
71,767.17
72,955.46
72,566.81
661,750.83
17,624.50
33,947.03
33,028.56
33,436.49
34,504.84
35,577.12
34,715.01
35,143.77
Loan Principal
$
$
$
$
$
$
$
$
24,362.97
25,539.41
24,296.07
24,661.67
25,834.41
27,016.35
25,828.05
26,216.70
203,755.63
Total Payment
$
$
$
$
$
$
$
$
$
53,000.55
94,145.05
94,145.05
94,145.04
94,145.05
94,145.05
94,145.04
94,145.04
94,145.05
Principal Outstanding
$
$
$
$
$
$
$
$
$
$
4,200,000.00
5,000,000.00
4,982,375.50
4,948,428.47
4,915,399.91
4,881,963.42
4,847,458.58
4,811,881.46
4,777,166.45
4,742,022.68
806,160.92
Total Payment
75,238.36
98,783.52
98,783.51
98,783.51
98,783.51
98,783.51
98,783.52
98,783.51
98,783.51
865,506.46
Principal Outstanding
$
$
$
$
$
$
$
$
$
$
5,000,000.00
5,000,000.00
4,975,637.03
4,950,097.62
4,925,801.55
4,901,139.88
4,875,305.47
4,848,289.12
4,822,461.07
4,796,244.37
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
30th November 2015
LOAN SCHEDULE
Loan Date Taken Out
6
6
6
6
6/02/2015
6/02/2015
6/02/2015
6/02/2015
Maturity Date
06/11/2024
Subject to
Renewal
Purpose of Loan
Lender
Loan Percentage
6/11/2024
6/11/2024
6/11/2024
6/11/2024
N
N
N
N
Sports Ground Upgrades - LIRS
Sports Ground Upgrades - LIRS
Sports Ground Upgrades - LIRS
Sports Ground Upgrades - LIRS
National Australia Bank
National Australia Bank
National Australia Bank
National Australia Bank
3.70%
3.70%
3.70%
3.70%
TOTAL YTD
Date of
Payment
6/05/2015
6/08/2015
6/11/2015
Loan Interest
Loan Principal
Total Payment
$
$
$
$
10,826.30
10,956.17
10,722.31
$
$
$
$
25,205.27
25,075.41
25,309.26
$
$
$
$
36,031.57
36,031.58
36,031.57
$
32,504.78
$
75,589.94
$
108,094.72
Principal Outstanding
$
$
$
$
1,200,000.00
1,174,794.73
1,149,719.32
1,124,410.06
COUNCIL OF THE SHIRE OF YOUNG
FINANCE - PERFORMANCE REVIEW
30th November 2015
LOAN SCHEDULE
Loan Date Taken Out
7
7
7/08/2015
7/08/2015
Maturity Date
07/08/2025
Subject to
Renewal
Purpose of Loan
Lender
Loan Percentage
7/08/2025
7/08/2025
N
N
Urban Roads Renewal - LIRS
Urban Roads Renewal - LIRS
ANZ Bank
ANZ Bank
3.97%
3.97%
TOTAL YTD
Date of
Payment
7/11/2015
Loan Interest
Loan Principal
Total Payment
$
$
23,820.00
$
$
49,169.39
$
$
72,989.39
$
23,820.00
$
49,169.39
$
72,989.39
Principal Outstanding
$
$
2,400,000.00
2,350,830.61
ITEM B
RATES AND CHARGES OUTSTANDING
Prepared by: Rates Officer
File Number: 108.12
The current position regarding rates collected as at 30th November 2015 was as follows:Rates & Charges
Interest
Total
432,133.35
12,398,564.78
12,830,698.13
7,206,060.14
$ 5,624,637.99
102,083.56
7,029.79
109,113.35
3,181.07
$ 105,932.28
534,216.91
12,405,594.57
12,939,811.48
7,209,241.21
$ 5,730,570.27
Gross Arrears
1/7/2015
ADD Net Levy
Less Payments
Balance Outstanding
Postponed Balances
$
5,962.95
$
1,976.76
$
7,939.71
Collection Performance Comparison
2014/2015 Rate Year - Percentage of Rates and Charges collected as at 30/11/2014:
2015/2016 Rate Year- Percentage of Rates and Charges collected as at 30/11/2015:
Recommendation
That the Rates and Charges Outstanding report be received and noted.
53.44%
56.21%
ITEM C
WORKS COMPLETED NOVEMBER / PROGRAMMED DECEMBER
A. PLANNING & ENVIRONMENTAL SERVICES
Completed
The following is a list of inspections carried out during November. This list does not include counter
enquiries, office interviews or assistance rendered to customers on site:
Inspectorial Services:
Commencements
Compliance/Resubs
Final Inspections
Sewer/Septic/Drainage
Food Shops/Health
Complaints
Swimming Pools
Other
26
47
18
9
3
4
4
6
Applications Received:
Section 149 Certificates
Drainage Diagrams
Outstanding Notice
Development Applications
Development Modifications
Complying Applications
Septic Applications
Building Certificates
Tree Works Application
Section 68 Approvals
Subdivision Certificates
Swimming Pool Compliance Certs
42
32
6
20
7
1
2
2
1
-
Ranger’s Report:
Dogs impounded – 23
Dogs destroyed – 4
Dogs released to owner – 14
Dogs rehomed - 5
Dogs pending – 0
Cats impounded – 6 (5 kittens)
Cats destroyed - 1
Cats released to owner – 0
Cats re homes - 2
Cats pending - 3
Call Outs:
Animals – 10
Dumping – 0
Noise – 0
Stock – 1
Other – 0
Infringements:
Parking contractor visited Young twice.
Parking –16 (timed parking -7, school zone - 9, cautioned with PIN- 2)
Companion animals – nil
Footpath Display:
Audits on businesses in Young, regarding footpath display policies, compliance checks.
Villages Patrolled:
Murringo (1), Koorawatha (2), Bendick Murrell (2), Monteagle (2), Bribbaree (1)
PLANT MAINTENANCE for Month of November 2015.
LIGHT VEHICLES
No 22-002 Utility. Diagnose issue with brake warning lamp
LIGHT TRUCKS
No 115 Light Truck. Repair air conditioner
No 78 Light Truck. 50000Km service
HEAVY TRUCKS &
TRAILERS
No 242 Prime Mover. 5000Hr Service, diagnose issue with
charging system
No 143 Tipping Truck. 7250Hr Service
No 61-001 Water Tanker. 2000Hr Service, replace broken
LH front window
No 163 Water Tanker. 5750Hr Service, replace LH rear
cabin mount
BACKHOE/LOADER/E
XCAVATOR
No 46-001 Backhoe Loader. Inspect coolant system for
leaks, repair leaking hydraulic fitting
No 148 Loader. Calibrate scales, adjust door latch
No 49-001 Skid Steer Loader. Diagnose issue with noise
coming from LH side
No 150 Loader. Calibrate scales
No 51-001 Loader. Repair coolant leak on motor, replace
bucket lock control switch
No 51-002 Loader. 2000Hr Service, replace RH front turn
signal lense, replace blown hydraulic hose on bucket,
replace steering ram bearings and pins
TRACTORS/MOWERS
No 53-002 Mower. 600Hr Service, weld broken deck baffle
No 56-001 Tractor/Flail Mower. Fit new stabilizer bar for 3
point linkage
No 60-002 Mower. Repair rear basket and roof
ROLLERS
No 166 Roller. 6500Hr Service, replace leaking hydraulic
hose, weld socket on LH steering arm back on
No 268 Roller. Replace broken RH side window, repair air
conditioner
No 169 Roller. Replace broken LH door glass
GRADERS
No 172 Grader. Fit new seals to handbrake assy, diagnose
issue with gears not selecting
No 73-001 Grader. 4000Hr Service, replace reverse alarm
No 276 Grader. Replace water pump
MISCELLANEOUS
No 83-001 Street Sweeper. Fit new gutter broom stopper
bolts
No 106 Trailered Road Broom. Repair drive assy, replace
trailer plug
25426076 BUSH FIRE VEHICLE - M&R BFO6076
(MAIMURU 7B). Repair RH spray bar cable.
General welding and fabrication to various job allocations,
work orders and machinery.
David Taylor 30/11/2015
DEVELOPMENT APPLICATION PROCESSING TIMES FOR DAs DETERMINED DURING NOVEMBER 2015
Application No.
Applicant
2007/DA-00209
REV02
2011/DA-00042
REV02
Mr P & Mrs R
Duquemin
Property
Development type
Date
received
Date
determined
STC
days
Referral
days
Processing
times *
Approved
25/11/2015
26/11/2015
0
0
1
Approved
11/11/2015
16/11/2015
0
0
5
Status of
determination
D & C Morris
51 Commons
Road, Young
188 Wickham
Lane, Young
Modification: Amend BASIX and
include solid fuel heater
Modification: To change the staging
of the subdivision
2014/DA-00057
REV02
Steadfast
Homes
1315 Murringo
Road, Young
Modification: Change windows in
meals /family room and bedroom 3
Approved
28/10/2015
3/11/2015
0
0
5
2015/CD-00010
Ross
Baldwin
706 Tubbul
Road,
Memagong
Swimming Pool - inground,
fibreglass
Approved
20/10/2015
3/11/2015
0
0
13
2015/CD-00011
R & D Rozyn
590 Olympic
Highway
North, Young
Parking and storage of three (3)
passenger buses
Approved
28/10/2015
9/11/2015
3
0
8
2012/DA-00118
REV01
Young City
Gospel Trust
31 Murringo
Street, Young
Modification: Delete Condition 44
relating to the provision of a
footpath
Approved
4/11/2015
6/11/2015
0
0
2
Mr B Godsell
212 Creamery
Road,
Murringo
Dwelling - Use of Property - install
second hand three (3) bedroom
dwelling
Withdrawn
27/08/2015
11/11/2015
63
0
11
Approved
31/08/2015
18/11/2015
20
0
58
Approved
23/09/2015
3/11/2015
39
0
1
Approved
7/10/2015
10/11/2015
17
0
16
2015/DA-00163
2015/DA-00166
JT Town
Planning
15 Giugni
Place, Young
Multiple residential development three (3) x three (3) bedroom,
single storey, brick veneer,
attached single garages; and Strata
Subdivision
2015/DA-00178
Matthew &
Kate Miller
147 Edwards
Street, Young
156 Willawong
Street, Young
Shed - Demolition of existing shed
and erection of colorbond shed for
residential storage
Garage - free standing, triple, brick
veneer
2015/DA-00186
2015/DA-00187
Walter &
Kerryn
Bishop
29 Commons
Road, Young
Swimming Pool - inground, second
hand
Approved
12/10/2015
10/11/2015
16
0
12
2015/DA-00192
Beechwood
Homes
24 Heeley
Lane, Young
Dwelling (new) - four (4) bedroom,
single storey, brick veneer,
attached double garage
Approved
16/10/2015
4/11/2015
10
0
8
323 Boorowa
Street, Young
Infrastructure - to erect and operate
a 30 metre fixed wireless
monopole, with associated
antennas, dishes, equipment
shelter and ancillary equipment and
fencing.
Approved
19/10/2015
18/11/2015
0
7
22
Continued use of inground
swimming pool and swimming pool
fencing
Approved
21/10/2015
6/11/2015
11
0
4
Install Shipping Container residential storage
Approved
23/10/2015
3/11/2015
0
0
10
Shed - zincalume, residential
storage
Approved
23/10/2015
10/11/2015
0
0
17
Dwelling (alterations and additions)
- Continued Use - Garage
converted to living area
Approved
26/10/2015
11/11/2015
0
0
15
Awning - attached to rear of
existing dwelling
Approved
26/10/2015
10/11/2015
0
0
14
Carport - free standing, four (4) bay
Approved
26/10/2015
3/11/2015
0
0
7
Verandah - attached to existing
dwelling
Approved
28/10/2015
16/11/2015
0
0
18
Shed - freestanding, colorbond with
zincalume roof, residential storage
Approved
2/11/2015
27/11/2015
9
0
16
2015/DA-00194
T Brosnan
2015/DA-00197
Mr P Levett
2015/DA-00198
Samantha
Olive
140 Topperary
Lane, Young
18 Hazelton
Place,
Murringo
Srdan Rujak
20 Crowther
Street,
Koorawatha
2015/DA-00199
2015/DA-00200
P Grainger
2015/DA-00201
Mr N L Paget
2015/DA-00202
Samantha
Olive
2015/DA-00204
Brett Martin
81 Fontenoy
Street, Young
2626 Scenic
Road,
Wirrimah
18 Hazelton
Place,
Murringo
103
Pattersons
Lane, Young
2015/DA-00208
John
Jasprizza
4619 Olympic
Highway
South, Young
2015/DA-00210
2015/DA-00211
Mr R
D'Elboux
47 Bang Bang
Street,
Koorawatha
Carport - extension of existing
carport; Shed - extension of
existing shed; and placement of
Shipping Container
Approved
4/11/2015
24/11/2015
19
0
1
Debra O'Neil
177 Golden
Grove Road,
Young
Dwelling (alterations/additions) attached to rear of existing dwelling
Approved
4/11/2015
24/11/2015
12
0
8
29 Lynch
Street, Young
Commercial - minor internal
alterations (demolition of nonloading bearing wall and infill of
doorway) and erection of a
colourbond fence.
Approved
5/11/2015
13/11/2015
0
1
7
Approved
6/11/2015
17/11/2015
0
0
11
Approved
9/11/2015
26/11/2015
0
0
17
Sheds - three (3) colorbond sheds
for residential storage
Approved
16/11/2015
30/11/2015
0
0
14
Number of applications:
Average processing time:
Median processing time
27
11.88888889
11
2015/DA-00212
J Makeham
2015/DA-00213
Nathan
Cooper
2015/DA-00214
Barbara Kidd
2015/DA-00218
Mrs L
Callaghan
132 Belmore
Road, Young
12 Musgrave
Street, Young
31
Demondrille
Street, Young
Dwelling (alterations/additions) patio attached to rear of existing
dwelling
Shed - residential storage,
colorbond
* Processing time is gross time (including weekends), less "stop the clock" and referral days
days
days
th
STATUS OF UNDETERMINED DEVELOPMENT APPLICATIONS AS AT 30 NOVEMBER 2015
Application No.
Applicant
2014/DA-00156
CPC Land
Development
Consultants
Property
2015/DA-00093
Jan Broderick
Victoria
Anderson
2015/DA-00118
Khodr M Eid
2015/DA-00140
Mr R Chmait
34 Old Monteagle
Road, Young
6 Fontenoy
Street, Young
2964 Moppity
Road, Young
4289 Olympic
Highway South,
Young
376 Olympic
Highway North,
Young
2015/DA-00066
REV01
Australian
Mustard Oil
Dean & Donna
Noal
90 & 114
Telegraph Road,
Young
130 Donges
Road, Young
2015/DA-00083
2015/DA-00153
2009/DA-00297
REV01
CPC Land
Development
Consultants P/L
2015/DA-00174
Scott Mellross
251 Wickham
Lane, Young
40 Normans
Road, Young
Date
received
Days
since
lodged
STC
days
Referral
Days
12/09/2014
444
428
8
24/04/2015
220
219
0
12/05/2015
202
202
0
Awaiting additional
information from Applicant
Awaiting modification of
application
Awaiting additional
information from Applicant
18/06/2015
165
159
0
Awaiting additional
information from Applicant
22/07/2015
131
119
0
Awaiting additional
information from Applicant
6/08/2015
116
0
0
14/08/2015
108
91
0
To be determined
Awaiting additional
information from Applicant
MODIFICATION: Stage development to 5
stages; change access for Lots 17 and 18 off
Wickham Land (APPROVED
DEVELOPMENT: To subdivide the existing lot
into twenty-five (25) allotments ranging in size
from 4 ha to 7.863 ha
10/09/2015
81
47
0
Awaiting additional
information from Applicant
Shed - residential storage
18/09/2015
73
52
0
To be determined
Development type
15 lot subdivision - 13 lots of approximately
4ha and 2 lots of approximately 10ha
Garage - repair existing single brick garage
Use of Land - Tourist and visitor
accommodation - farm stay
Dwelling (new) - four (4) bedrooms, single
storey, timber clad, attached single garage and
workshop
Continued use of the existing structure as a
Dwelling
MODIFICATION: Amendments to Conditions
48, 49, 50, 51, 52, 54, 60 and 60 of Consent
(APPROVED DEVELOPMENT: Industrial internal alterations to existing building to utilise
as mustard oil processing plant)
Continued use of the shed as a dwelling and
minor internal additions
Status
2015/DA-00175
Scott Mellross
2015/DA-00176
SBM Planning
2015/DA-00183
Scott Mellross
2015/DA-00188
2015/DA-00189
2015/DA-00190
2015/DA-00191
2015/DA-00195
2015/DA-00203
2015/DA-00205
2015/DA-00206
2015/DA-00207
2015/DA-00209
BAM Design &
Drafting
Judi
Mollloy/Richard
Apps
Garry Smith
Andy's Design &
Drafting
64 Wombat
Street, Young
146 Nasmyth
Street, Young
63 Normans
Road, Young
18/09/2015
73
49
0
Commercial - two (2) bay extension to existing
carwash
23/09/2015
68
49
0
To be determined
To be determined at
December Council
Meeting
2/10/2015
59
34
0
To be determined
13/10/2015
48
35
0
Awaiting additional
information from Applicant
13/10/2015
48
22
34
To be determined
14/10/2015
47
26
0
16/10/2015
45
42
0
To be determined
Awaiting additional
information from Applicant
20/10/2015
41
35
0
27/10/2015
34
27
0
To be determined
Awaiting additional
information from Applicant
30/10/2015
31
0
0
To be determined
30/10/2015
31
0
0
To be determined
30/10/2015
31
17
0
To be determined
2/11/2015
28
0
0
To be determined
7 Caple Street,
Young
Shed - residential storage, colorbond
Dual Occupancy - demolition of existing
dwelling, construction of two (2) x three (3)
bedroom, single storey, brick veneer dwelling
(detached), with attached single garage, and
subdivision of the land into two (2) lots
391 Boorowa
Street, Young
17 Nuthall
Crescent, Young
35 Thornhill
Street, Young
Demolition of existing Dwelling and Shed; and
site levelling earthworks
Dwelling (new) - three (3) bedroom, single
storey, brick veneer, attached double garage
Secondary Dwelling (new) - one (1) bedroom,
single storey, weatherboard clad
John Morgan
Mrs Mirjana
Harrison
36 Crowther
Street,
Koorawatha
24 Kilmarnock
Road, Young
107 Thornell
Road, Young
3441 Moppity
Road, Young
K & J Watson
Anthony H
Sibley
5 Renmark
Avenue, Young
420 Boundary
Road, Young
David W Turner
Courtney
Patterson
Carport - freestanding
Dwelling (new) - two (2) bedrooms, single
storey, hardiplan clad
Continued Use - Verandah attached to existing
dwelling
Continued Use of Shed and Shipping
Containers
Continued Use of Shipping Containers x 2 and
Pool Deck
Dwelling (alterations/additions) - including
kitchens, bathrooms, bedrooms and living
areas with zincalume roof; Garage freestanding, brick veneer, zincalume roof; and
Swimming Pool - inground, fibreglass
Shed - rural purposes, zincalume
2007/DA-00242
REV01
S Halliday
2015/DA-00215
David Braham
38 Weedallion
Road, Bribbaree
7 Chillingworks
Road, Young
2011/DA-00194
REV02
Tami Stuart
4105 Murringo
Road, Young
2015/DA-00216
Jane & Jodie
Costello
2015/DA-00217
2015/DA-00219
2015/DA-00220
Josh McCaffery
Joan Clare
Spackman
2015/DA-00221
Nicholas Major
CPC Land
Development
Consultants
2015/DA-00222
AD Tanner
Constructions
2015/DA-00223
2015/DA-00129
REV01
Scott Mellross
AJ & NA Turner
ATF Turner
706 Jerrybang
Lane, Young
303 Robinsons
Road, Young
5 Boothby Street,
Young
21 Settlers Place,
Young
32 Briggs Street,
Young
35 William Street,
Young
74 Hills Street,
Young
23 Clarke Street,
Young
MODIFICATION: Skillion Verandah in lieu of
Bullnose Verandah; Change window positions,
size and style; Install floor and access steps
over bedrooms and hall for storage purposes
(APPROVED DEVELOPMENT: To convert the
existing Church into a two (2) bed
4/11/2015
26
0
0
To be determined
Demolition - dwelling (original section)
MODIFICATION: To modify consent by
including additional decking (APPROVED
MODIFICATION: include construction of a
retaining wall to height of 1600mm
APPROVED DEVELOPMENT: To undertake
renovations and to erect additions to existing
Dwelling and inst
Tourist Development for Maze - entrance
building/cafe, amenities block and a viewing
platform
10/11/2015
20
0
0
To be determined
10/11/2015
20
18
0
Awaiting additional
information from Applicant
11/11/2015
19
0
0
Earthworks for House Pad
12/11/2015
18
4
0
Continued use of Carport
Dwelling (new) - four (4) bedroom, split level,
brick veneer, attached double garage
16/11/2015
14
0
0
16/11/2015
14
13
0
To be determined
Awaiting additional
information from Applicant
16/11/2015
14
0
0
On notification
17/11/2015
13
4
0
Awaiting additional
information from Applicant
19/11/2015
11
0
0
On notification
19/11/2015
11
0
0
To be determined
Subdivision - to subdivide land into two (2) lots
of approximately 2.5 ha and 1007 m2
Multiple residential development - four (4) x
three (3) bedroom dwellings, single storey,
brick veneer, attached double garages; and
Subdivision - existing 2 lots into 4 new lots.
Shed - residential storage, colorbond
MODIFICATION: Change of material used as
cladding for awning, parapet with masonry wall
To be determined
Awaiting additional
information from Applicant
Super Fund
render (APPROVED DEVELOPMENT:
Commercial - Showroom/Retail Outlet and
Office Space)
2015/DA-00224
Dickinson
Building &
Livestock
2015/DA-00225
Andys Design &
Drafting
2015/DA-00226
Toypen Pty Ltd
52 Campbell
Street, Young
138-140 Boorowa
Street, Young
2014/DA-00188
REV01
David & Sandra
Richens
11 Matilda Place,
Young
5 Angel Court,
Young
Dwelling (new) - four (4) bedroom, single
storey, brick veneer, attached double garage
Garage - freestanding, blueboard clad, with
amenities; Carport - attached to dwelling;
Verandah - to front of dwelling; Brick Fence to
front and side of property.
Commercial (alterations) - infill existing
openings (x 2) between the shops
MODIFICATION: Amend distance from
eastern boundary from 30m to 25m
(APPROVED DEVELOPMENT: Dwelling (new)
- five (5) bedrooms, single storey, brick veneer,
attached double garage; and Shed/Garage with amenities, brick veneer, colorbond roof
23/11/2015
7
3
0
Awaiting additional
information from Applicant
25/11/2015
5
4
0
Awaiting additional
information from Applicant
26/11/2015
4
0
0
To be determined
27/11/2015
3
0
0
To be determined
ITEM 8.02
ASBESTOS POLICY UPDATE
Prepared by: Risk Manager
File Number: F23.00
Purpose
To recommend the adoption of Council’s Asbestos Policy.
Strategic Link
2.4
To supply Council and the public with high quality administrative,
financial and general support services whilst meeting associated
statutory requirements.
Background
Council has a role to play in minimising exposure to asbestos in relation to its
workforce, through the Work Health and Safety Act, and the public, through its
regulatory functions associated with land and waste management. It also has a role,
in conjunction with other stakeholders, in raising public awareness of the dangers of
asbestos through public education.
Discussion
Council adopted an Asbestos Policy in November 2013 which is based on the Model
Asbestos Policy for NSW Councils. The policy was revised and placed on public
exhibition. No submission were received.
Consultation
MANEX
Budget Implication
Council is required to manage asbestos within the current internal capacity to
perform its legislative functions. As such, performance is advised through normally
budgetary processes.
Recommendation
That the attached Asbestos Policy be adopted by Council.
Attachments
Asbestos Policy
YOUNG SHIRE COUNCIL
ASBESTOS
POLICY
DATE ADOPTED: TBA
CONTENTS
1
INTRODUCTION ....................................................................................................................................... 3
2
PURPOSE ................................................................................................................................................. 3
3
SCOPE...................................................................................................................................................... 3
4
POLICY..................................................................................................................................................... 3
5
RESPONSIBILITY....................................................................................................................................... 6
6
GOVERNANCE ......................................................................................................................................... 6
7
REVIEW ................................................................................................................................................... 6
8
LEGISLATION ........................................................................................................................................... 6
Page 2 of 7
1
INTRODUCTION
The extensive use of Asbestos from the early 1900’s onwards has left Australia with a
legacy that now has to be appropriately managed. Council acknowledges this legacy
and understands that it has a role to play in relation to its employees and the community
in how it manages Asbestos within the Young Shire Council Local Government Area
(LGA), within the scope of its regulatory functions.
This policy demonstrates that Council is committed to the responsible management of
Asbestos.
2
PURPOSE
The purpose of this policy is to provide a framework for how Council manages Asbestos
in relation to:
•
•
•
•
•
•
the workplace
asset management
emergency response
waste management
land management
Community education and awareness
3
SCOPE
This policy applies to friable, non-friable (bonded) and naturally occurring asbestos
(where applicable) within the LGA of Young Shire Council.
4
POLICY
4.1
Roles and Responsibilities of Council
4.1.2
Regulatory Responsibilities
Council has regulatory responsibilities, under various legislation, in situations where it is
the appropriate regulatory or planning authority.
Council’s legislative functions for minimising the risks from asbestos apply in various
scenarios including:
•
•
•
•
•
•
•
•
As a responsible employer
Contaminated land management
Council’s land, building and asset management
Emergency response
Land use planning (including development approvals and demolition)
Management of naturally occurring asbestos
Regulation of activities (non-work sites); and
Waste management and regulation
In meeting its regulatory obligations Council will endeavour to maintain the following
documents:
Page 3 of 7
Asbestos Register:
•
Council will develop and maintain an Asbestos register to record the presence of
asbestos in any Council owned assets.
•
The register will record the type, location and condition of the asbestos.
•
The development of the register will be done on a risk basis, taking into consideration
financing and resourcing constraints.
Asbestos Management Plan:
•
Council will develop and maintain an Asbestos Management Plan which outlines
Council’s role and responsibilities in the responsible management of asbestos.
•
The plan will take into consideration how Council manages:
o
Asbestos in the workplace
o
Assets containing asbestos
o
Any naturally occurring asbestos
o
Land management issues involving asbestos
o
Asbestos waste, inclusive of how complaints and investigation of illegal
dumping will be dealt with, and
o
Any potential incidents or emergencies involving asbestos.
•
Council will develop an action plan inclusive of timeframe for completing elements of
the plan to demonstrate progress.
•
The plan shall be subject to formal review every five (5) years but may be reviewed
at any time should the need arise.
•
The plan will form the basis for developing any specific procedures if required.
4.1.3
Work Health and Safety:
•
Council is responsible to its workers under the NSW Work Health and Safety Act
2011 and NSW Work Health and Safety Regulation 2011, and is committed to
fulfilling its responsibilities in maintaining a safe work environment.
•
Council will endeavour to exercise its duty of care as best possible, to prevent the
exposure of workers and the public to any asbestos that is known or discovered in
any Council owned assets.
•
Council will develop any procedures required for identifying and managing asbestos
containing material in a Council workplace or premises.
•
Council will undertake relevant workplace education and training in relation to
asbestos.
4.1.4
Land Management
Council is responsible for managing public land. This includes land use planning which
may involve land with naturally occurring asbestos and land contaminated with asbestos.
Page 4 of 7
4.1.5
Naturally occurring asbestos
The LGA of Young Shire Council contains an amount of naturally occurring asbestos.
This only poses a health risk when elevated levels of fibres are released into the air.
Naturally occurring asbestos is dealt with as part of Council’s land management and also
in relation to any work processes that have the potential to release natural occurring
asbestos fibres into the air.
4.1.6
Waste Management
Where Council is the appropriate regulator authority, and where council has been made
aware of an issue, it is responsible for:
o
Issuing clean up notices to address illegal storage or disposal of asbestos
waste or after an emergency or incident (under the Protection of the
Environment Operations Act 1997).
o
Issuing prevention or clean up notices where asbestos waste has been
handled (including stored, transported or disposed of) in an unsatisfactory
manner (under the Protection of the Environment Operations Act 1997).
o
Issuing penalty infringement notices for improper transport of asbestos (under
the Protection of the Environment Operations Act 1997).
o
Applying planning controls to proposals to dispose of asbestos waste on-site,
seeking advice from the Environment Protection Authority (EPA) on this
matter and making notation on planning certificates (section 149 certificates)
where on-site disposal is permitted.
o
Operating a licensed landfill facility that accepts asbestos waste.
4.2
Community Education and Awareness:
Council will engage with the community through information and links posted on its
website provided to promote education and awareness. Information and advice will be
provided on the:
o
prohibition on the use and re-use of asbestos containing materials
o
requirements in relation to development, land management and waste
management
o
risks of exposure to asbestos
o
safe management of asbestos containing materials
o
safe removal and disposal of minor quantities of asbestos containing
materials.
Further reference material is available in Council’s Asbestos – Community Guide.
4.3
Other stakeholders involved in managing asbestos:
Council is committed to working collaboratively with other government agencies and
where appropriate, other stakeholders as needed to respond to asbestos issues.
Page 5 of 7
4.4
Risk Management:
Council will apply a risk management approach to the management of Asbestos taking
into consideration any financial and resourcing constraints.
4.4
Complaints and investigations:
Complaints and inquiries may be directed to Council in relation to incidents in public
places and private properties.
Complaints and inquiries regarding a workplace should be directed to WorkCover NSW.
Complaints and inquiries regarding licensed premises under the Protection of the
Environment Operations Act 1997 should be directed to the NSW Environment
Protection Authority (EPA).
Council will respond to complaints and inquiries regarding:
5
o
Council’s requirements in relation to development, land management and
waste management.
o
Derelict properties
o
Illegal dumping
o
Unsafe work at a residential property conducted by a homeowner or tenant.
RESPONSIBILITY
Each directorate within Council is responsible for contributing to the development and
implementation of Council’s Asbestos Management Plan.
This policy is enforced within the scope of the management responsibilities of each
Directorate. To this extent, each Director has the responsibility for ensuring that where
required, their Departmental policies, procedures and forms take into consideration the
management of asbestos.
6
GOVERNANCE
The General Manager has overall responsibility for this policy.
7
REVIEW
This policy will be reviewed every four (4) years or sooner should the need arise.
8
LEGISLATION
Asbestos-related legislation, policies and standards:
•
Australian Standard AS 2601 – 2001: The demolition of structures
•
Contaminated Land Management Act 1997
•
Code of practice on how to manage and control asbestos in the workplace (catalogue
no. WC03560) published by WorkCover NSW
Page 6 of 7
•
Code of practice on how to safely remove asbestos (catalogue no. WC03561)
published by WorkCover NSW
•
Code of practice for demolition work published by Safe Work Australia, 2012
•
Environmental Planning and Assessment Act 1979
•
Environmental Planning and Assessment Regulation 2000
•
Local Government Act 1993
•
Local Government (General) Regulation 2005
•
Protection of the Environment Operations Act 1997
•
Protection of the Environment Operations (General) Regulation 2009
•
Protection of the Environment Operations (Waste) Regulation 2005
•
State Environmental Planning Policy No. 55 – Remediation of Land
•
State Environmental Planning Policy (Exempt and Complying Development Codes)
2008
•
NSW Work Health and Safety Act 2011
•
NSW Work Health and Safety Regulation 2011
•
Workers’ Compensation (Dust Diseases) Act 1942.
Page 7 of 7
ITEM 8.03
TOWN HALL HIRE SUBSIDY POLICY
Prepared by: Director Corporate
Services
File Number: F153.00
Purpose
To recommend amendment to the Town Hall Hire Subsidy Policy.
Strategic Link
2.2.5.1 – Undertake Annual Policy & Procedure Review.
Background
At its ordinary meeting held 18th November 2015 Council questioned the application
of its Town Hall Hire Subsidy Policy. The policy was adopted by council on 17th June
2015.
Council felt that it was unclear if the policy was applicable to all hireable rooms
located in the Town Hall Complex or was limited to the Performance Hall and
associated facilities such as kitchen and change rooms.
The policy was introduced by Council in order to “ provide clear guidelines for a
consistent approach towards requests received for the waiving of the Town Hall Hire
Fees”
Discussion
The current policy is silent on its application for facility hire other than the
performance hall and it is appropriate that the Council determine the applicability of
the policy to facilities within the Town Hall Complex to ensure that the policy purpose
/ objective is reached.
Council currently has the following facilities at the Town Hall Complex that are let for
hire;
A) 2 X Interview Rooms
B) 1 X Community Room
C) 1 X LEOC / Training Room
D) 1 X Performance Hall
E)…1 X Kitchen
Council has not received any applications for subsidy under the provisions of this
policy for items A,B.C & E as stand-alone facilities, but did consider a request for
charge -free use of the Community Room at its November 2015 Ordinary Meeting.
Consultation
No further consultation is required.
Budget Implication
Donated use of facilities will have a negative impact on the 2015-2016 budget
through reduced generation of revenue and donation costs. It is not expected that
such impacts will be material in the overall performance of Council’s current budget.
Recommendation
That Council
i)
ii)
determine the Town Hall Hire Subsidy Policy limited to the Performance
Hall Hire and no other hire charge for any other facility within the
Complex
that the Town Hall Hire Subsidy Policy be provided with an addendum
confirming this determination.
Attachments
Town Hall Hire Subsidy Policy – No 106
Page 89 From 2014-2015 Schedule of Fees & Charges -
YOUNG SHIRE COUNCIL
TOWN HALL HIRE - SUBSIDY
POLICY
No. 106
DATE ADOPTED: 17 JUNE 2015
CONTENTS
1
INTRODUCTION/BACKGROUND .............................................................................................................. 3
2
PURPOSE/OBJECTIVES ............................................................................................................................. 3
3
POLICY..................................................................................................................................................... 3
4
RESPONSIBILITY....................................................................................................................................... 3
1
INTRODUCTION/BACKGROUND
Council is consistently being requested to waive the Town Hall Hire fees for community
groups to hold events/functions in the Town Hall without going through the annual Section
356 Donation process.
2
PURPOSE/OBJECTIVES
The Policy will provide clear guidelines for a consistent approach towards requests received
for the waiving of the Town Hall Hire Fees. A set of criteria to be applied will be identified for
the application of a subsidy for the Town Hall Hire fees.
3
POLICY
In order to receive a subsidy towards the Town Hall Hire fees an application must be made
to the General Manager and must include the following:
1.
2.
3.
4.
5.
6.
7.
8.
4
The applicant must be an incorporated community group
The applicant must be based in the Young Shire Local Government area
The applicant must complete an application for Hire Subsidy
Applications for Hire Subsidy must be received by Council at least 60 days prior
to the event/period of hire
Details of the event/function and how it will support or contribute to the
community of Young Shire
The applicant must complete a Town Hall Hire Agreement and pay the full
damage deposit
The Policy shall not be applied retrospectively
The subsidy for the Town Hall Hire fees will be 50% of the hire fees only.
RESPONSIBILITY
The responsible person for this Policy is the General Manager or his/her delegate.
The delegations for decisions on the Policy will be reviewed after Public Consultation.
3
FEES & CHARGES 2015-2016
CORPORATE SERVICES
2015/2016
Fee/Charge
to be levied
Title of Fee/Charge
Service/Function
2014/2015
Fee/Charge
to be levied
Public/
Private
Good
Community
Service
Obligation
Council’s
Pricing
Policy
Comments
other Councils or
Government authorities
Hire of Town Hall
Per hour (does not include use of the kitchen)
$ 65.00
Y
$ 61.00
Y
Local entertainment, concerts, public meetings,
trade exhibitions, school functions (other than dinners),
religious services, etc, at which NO door charge is made
(does not include use of the kitchen): Per day
$ 95.00
Y
$ 89.00
Y
Concerts, theatrical or musical performances, films, etc
(does not include use of the kitchen): Per day
$245.00
Y
$231.00
Y
Use of the kitchen: Per day
$125.00
Y
$115.00
Y
Balls, weddings, luncheons, dinners, etc, where food
and beverages are served (includes use of the kitchen)
Per day:
$347.00
Y
$347.00
Y
Hire and positioning of Grand Piano: Per function
$176.00
Y
$131.00
Y
Elections
$660.00
Y
$604.00
Y
$295.00
N
$273.00
N
$ 33.00
$ 65.00
Y
Y
$ 27.00
$ 61.00
Y
Y
$245.00
Y
$341.00
Y
Use of projectors (additional to above fees)
Community / Committee room: Per ½ day (min.)
Per day
$115.00
$65.00
$95.00
Y
Y
Y
$115.00
$58.00
$73.00
Y
Y
Y
Meeting rooms 1 & 2: Per room per ½ day (min.)
Per room per day
(N.B – Conditions exist for the booking of the rooms –
see hire agreement for these conditions)
$65.00
$85.00
Y
Y
$58.00
$73.00
Y
Y
Refundable deposit
Hire of Training
Room / LEOC Centre
Booking of Public
Meeting Rooms
(covers damage, PA system and/or loss of keys)
Rehearsal / practice prior to event: Per day
Hire of training / LEOC centre: Per hour
(where available)
Per day
Private
No CSO is
identified
where use is
commercial in
nature
Partial cost
recovery
Council pricing reflects
the nature of service,
classification of user
groups and benefit to
the community
A CSO may
apply to
voluntary
and/or
community
uses
Private
No CSO is
identified
Full (100%)
cost recovery
Council pricing reflects
nature of service and
costs
Private
A CSO may
apply to
voluntary
and/or
community
uses
Partial cost
recovery
Council pricing reflects
the nature of service,
classification of user
groups and benefit to
the community
89
ITEM 8.04
REVIEW OF PROTECTED DISCLOSURES POLICY
Prepared by: Director Corporate
Services
File Number: F40.04
Purpose
To provide Council with a review of it Protected Disclosures Policy.
Strategic Link
2.2.5.1 – Undertake Annual Policy & Procedure Review.
Background
Under section 6D of the Public Interest Disclosures Act 1994 (the PID Act), public
authorities including Councils, are required to have a policy and procedures for
receiving, assessing and dealing with protected disclosures. Young Shire first
adopted a policy on 21st October 2011 (resolution 388/11) and again on 17th July
2013 (resolution 267/13). The policy document was scheduled for review on 15th July
2015. Such review is completed and the revised policy is now referred to Council for
consideration and adoption.
Discussion
The legislation has been amended on no less than 3 occasions since introduction of
the PID Act.
Such amendments being;
•
•
•
firstly by passing of the Public Interest Disclosure Amendment Act 2011 –
legislation to make further provision with respect to the grounds for public
interest disclosures, the obligations and responsibilities of public authorities
and heads of public authorities and the functions of the Ombudsman and for
other purposes,
the Public Interest Disclosures Amendment Act 2013 No 17 – legislation to
make further provision for the public officials covered by that Act, disclosures
and other matters and,
the Ombudsman and Public Interest Disclosures Legislation Amendment Bill
2014 – legislation to amend the Ombudsman Act 1974 with respect to the
giving of evidence; and to amend the Public Interest Disclosures Act 1994
with respect to reporting requirements and the referral of matters.
Councils Policy has been reviewed to ensure that it is consistent with the intent of the
original legislation and any amending bills that have passed into legislation.
Consultation
Council to place the policy on public display for 28 days and invite comments.
Budget Implication
No budget implication is envisaged.
Recommendation
That Council place the revised Protected Disclosures Policy on public display for 28
days during which time Council will receive public comment on the policy and that the
matter be referred back to Council for consideration at the February 2016 Ordinary
meeting of Council.
Attachments
Revised Protected Disclosures Policy.
PUBLIC INTEREST DISCLOSURES POLICY
Preamble
Under section 6D of the Public Interest Disclosures Act 1994 (the PID Act), public authorities are required
to have a policy and procedures for receiving, assessing and dealing with public interest disclosures. The
definition of public authorities includes Councils. This policy has been developed from guidelines provided
by the NSW Ombudsman to ensure compliance and commitment to the legislation.
1. Purpose and context of the policy
This Policy establishes an internal reporting system for the reporting of disclosures of corrupt conduct,
maladministration or serious and substantial waste of public money by Young Shire Council, Government
Information Contravention, Local Government Pecuniary Interest contravention or other wrongdoing by
any person who is considered a public official as defined in Section 4A of the PID Act.
The system enables such internal disclosures to be made to the Disclosure Co-ordinator, a Nominated
Disclosure Officer, or the Mayor, as an alternative to the General Manager.
The Policy is applicable to all Public Officials and includes Councillors, all Workers including permanent,
part-time and casual, Volunteers, Consultants and Contractors engaged to provide services to, on or
behalf of a public authority.
This policy is designed to complement normal communication channels between supervisors and staff.
All Staff are encouraged to continue to raise appropriate matters at any time with their supervisors, but as
an alternative have the option of making a public interest disclosure in accordance with this policy.
It demonstrates Councils commitment to high standards of ethical and accountable conduct and confirms
a zero tolerance for any form of wrongdoing.
The policy compliments Councils Code of Conduct and provides a mechanism for reporting and
recording of wrongdoing so that appropriate actions may then follow.
Council does not consider a report of wrongdoing as “dobbing” and takes the position that Public Officers
who come forward and report wrongdoing are helping to promote integrity, accountability and good
management within a public authority.
Council will provide a copy of this policy and a written acknowledgement to any person who makes a
public interest disclosure within 45 days of such disclosure being made unless the disclosure is ;
a) Made by a public official in performing his or her day to day functions as that public official, or
b) Otherwise made by a public official, under a statutory or other legal obligation.
2. Organisational commitment
For a council to be able to deal effectively with staff reports of wrongdoing, it must have the right culture.
Young Shire Council is strongly committed to the principles underpinning the Public Interest Disclosures
Act (1994) and commits itself to
•
creating a climate of trust, where staff are comfortable and confident about reporting wrongdoing
•
encouraging staff to come forward if they have witnessed what they consider to be wrongdoing within the
council
•
keeping the identity of the staff member disclosing wrongdoing confidential, wherever possible and
appropriate
•
protecting staff who make disclosures from any adverse action motivated by their report
•
dealing with reports thoroughly and impartially and if some form of wrongdoing has been found, taking
appropriate action to rectify it
•
keeping staff who make reports informed of their progress and the outcome
•
encouraging staff to report wrongdoing within the council, but respecting any decision to disclose
wrongdoing outside the council – provided that disclosure outside the council is made in accordance with
the provisions of the PID Act
•
ensuring managers and supervisors at all levels in the council understand the benefits of reporting
wrongdoing, are familiar with this policy, and aware of the needs of those who report wrongdoing
•
providing adequate resources, both financial and human, to:
•
encourage reports of wrongdoing
•
protect and support those who make them
•
provide training for key personnel
•
investigate allegations
•
properly manage any workplace issues that the allegations identify or create
•
correct any problem that is identified
•
reassess / review the policy each 2 years to ensure it is still relevant and effective.
This commitment is mirrored by the Elected Council and by its General Manager and remains incumbent
on all Councillors and staff in respect to compliance.
3. Roles and responsibilities
This Policy places responsibilities upon people at all levels within the Young Shire Council:
Workers and Councillors
Workers and Councillors are encouraged to report known or suspected incidences of corrupt conduct,
maladministration or serious and substantial waste in accordance with this Policy.
All workers and Councillors of Young Shire Council have an important role to play in supporting those
who have made legitimate disclosures. They must abstain from any activity that is or could be perceived
to be victimisation or harassment of persons who make public interest disclosures. Further, they should
protect/maintain the confidentiality of persons they know or suspect to have made disclosures.
Disclosure Officers
The Disclosure Officers are responsible for receiving, forwarding and or acting upon disclosures in
accordance with the Policy. Disclosure Officers will:
clearly explain to persons making disclosures what will happen in relation to the information received;
when requested, make arrangements to ensure that disclosures can be made privately and discreetly (if
necessary away from the workplace);
reduce to writing and date any disclosures received orally (and have the person making the disclosure
sign the document);
deal with disclosures impartially;
forward disclosures to the Disclosure Co-ordinator or General Manager, as appropriate, for assessment;
take all necessary and reasonable steps to ensure that the identity of persons who make disclosures, and
the persons the subject of disclosures, are kept confidential; and
support persons who make public interest disclosures and protect them from victimisation, harassment or
any other form of reprisal.
Disclosure Co-ordinator
The Disclosure Co-ordinator has an important position in the internal reporting system and acts with the
utmost confidentiality and impartiality. The Disclosure Co-ordinator will:
provide an alternative internal reporting channel to Disclosure Officers and to the General Manager;
impartially assess each disclosure to determine •
whether the disclosure appears to be a public interest disclosure within the meaning of the
Act; and
•
the appropriate action to be taken in relation to the disclosure, for example no action/decline;
•
the appropriate person to take responsibility for dealing with the disclosure;
•
preliminary or informal investigations;
•
formal investigation;
•
prosecution or disciplinary action;
•
referral to an investigating authority for investigation or other appropriate action; or
•
referral to the police (if a criminal matter) or the ICAC (if the matter concerns corrupt conduct).
•
consult with the General Manager;
•
be responsible for carrying out or co-ordinating any internal investigation arising out of a
disclosure, subject to the direction of the General Manager in carrying out his/her functions;
•
report to the General Manager on the findings of any investigation and recommended
remedial action,
•
take all necessary and reasonable steps to ensure that the identity of persons who make
disclosures, and persons the subject of the disclosures, are kept confidential;
•
support persons who make public interest disclosures and actively protect them from
victimisation, harassment or any other form of reprisal; and
•
report actual or suspected corrupt conduct to the General Manager in a timely manner to
enable that officer to comply with the ICAC Act.
General Manager
Disclosures may be made direct to the General Manager. The General Manager will:
impartially assess each disclosure to determine:
1. whether the disclosure appears to be a public interest disclosure within the meaning of the
Act;
2. the appropriate action to be taken in relation to the disclosure, for example •
•
•
•
•
•
•
no action/ decline;
the appropriate person to take responsibility for dealing with the disclosure;
preliminary or informal investigation;
formal investigation;
prosecution or disciplinary action;
referral to an investigating authority for investigation or other appropriate action; or
referral to the police (if a criminal matter) or the ICAC (if the matter concerns corrupt
conduct);
4. What should be reported?
You should report any wrongdoing you see within the Young Shire Council. Reports about the four categories
of serious wrongdoing – corrupt conduct, maladministration, serious and substantial waste of public money,
and government information contravention – will be dealt with under the PID Act as public interest disclosures
and according to this policy.
a. Corrupt conduct
Corrupt conduct is the dishonest or partial exercise of official functions by a public official.
For example, this could include:
•
the improper use of knowledge, power or position for personal gain or the advantage of others
•
acting dishonestly or unfairly, or breaching public trust
•
a member of the public influencing or trying to influence a public official to use their position in a way that
is dishonest, biased or breaches public trust.
For more information about corrupt conduct, see the NSW Ombudsman’s guideline on what can be reported.
b. Maladministration
Maladministration is conduct that involves action or inaction of a serious nature that is contrary to law,
unreasonable, unjust, oppressive or improperly discriminatory or based wholly or partly on improper motives.
For example, this could include:
•
making a decision and/or taking action that is unlawful
•
refusing to grant someone a licence for reasons that are not related to the merits of their application.
For more information about maladministration, see the NSW Ombudsman’s guideline on what can be
reported.
c. Serious and substantial waste in local government
Serious and substantial waste is the uneconomical, inefficient or ineffective use of resources that could result
in the loss or wastage of local government money. This includes all revenue, loans and other money collected,
received or held by, for or on account of the council.
For example, this could include:
•
poor project management practices leading to projects running over time
•
having poor or no processes in place for a system involving large amounts of public funds.
For more information about serious and substantial waste, see the NSW Ombudsman’s guideline on what can
be reported.
d. Government information contravention
A government information contravention is a failure to properly fulfil functions under the Government
Information (Public Access) Act 2009 (GIPA Act).
For example, this could include:
•
destroying, concealing or altering records to prevent them from being released
•
knowingly making decisions that are contrary to the legislation
•
directing another person to make a decision that is contrary to the legislation.
For more information about government information contravention, see the NSW Ombudsman’s guideline on
what can be reported.
e. Local Government Pecuniary Interest Contravention
Local Government Pecuniary Interest Contravention means the breach of an obligation imposed by the Local
Government Act 1993 in connection with a pecuniary interest.
f. Other wrongdoing
Although reports about the previous five categories of conduct can attract the specific protections of the PID
Act, you should report all activities or incidents that you believe are wrong.
For example, these could include:
•
harassment or unlawful discrimination
•
reprisal action against a person who has reported wrongdoing
•
practices that endanger the health or safety of staff or the public.
These types of issues should be reported to a supervisor, in line with the Young Shire Council’s policies.
Other matters may be reported via Councils Grievance and Harassment Policy or Code of Conduct.
Even if these reports are not dealt with as public interest disclosures, the Young Shire Council will consider
each matter and make every attempt to protect the staff member making the report from any form of reprisal.
5.
(1)
When will a report be protected?
The Young Shire Council will support any staff who report wrongdoing. For a report to be considered a public
interest disclosure, it has to meet all of the requirements under the PID Act. These requirements are:
•
The person making the disclosure must honestly believe on reasonable grounds that the information
shows or tends to show wrongdoing.
•
The report has to be made to one or more of the following:
o
a position nominated in this policy – see section 9 (b), (c) & (d) below
o
the General Manager
o
one of the investigating authorities nominated in the PID Act – (see section 10)
(2)
When are Reports not Protected?
Reports by staff and councillors will not be considered to be public interest disclosures if they:
•
mostly question the merits of government policy, including the policy of the governing body of the council.
•
are made with the sole or substantial motive of avoiding dismissal or other disciplinary action.
•
The report contains intentionally false statements, or intended to mislead or attempt to mislead the
recipient.
6. How to make a report
You can report wrongdoing in writing or verbally. You are encouraged to make a report in writing as this can
help to avoid any confusion or misinterpretation.
If a report is made verbally, the person receiving the report must make a comprehensive record of the
disclosure and ask the person making the disclosure to sign this record. The staff member should keep a copy
of this record.
If you are concerned about being seen making a report, ask to meet in a discreet location away from the
workplace.
7. Can a report be anonymous?
There will be some situations where you may not want to identify yourself when you make a report. Although
these reports will still be dealt with by the Young Shire Council, it is best if you identify yourself. This allows us
to provide you with any necessary protection and support, as well as feedback about the outcome of any
investigation into the allegations.
It is important to realise that an anonymous disclosure may not prevent you from being identified. If we do not
know who made the report, it is very difficult for us to prevent any reprisal action.
8. Maintaining confidentiality
The Young Shire Council realises many Public Officers will want a report to remain confidential. This can help
to prevent any action being taken against an officer for reporting wrongdoing.
Council is committed to keeping your identity, and the fact you have reported wrongdoing, confidential.
However there may be situations where this may not be possible or appropriate. We will discuss with you
whether it is possible to keep your report confidential.
Should Council be unable to maintain confidentiality, we will develop a plan to support and protect you from
risks of reprisal. You will be involved in developing this plan. You will also be told if your report will be dealt
with under the council’s code of conduct, as this may mean certain information will have to be tabled at a
council meeting.
If you report wrongdoing, you should only discuss your report with those dealing with it. This will include the
Disclosures Coordinator and the General Manager. If you discuss your report more broadly, you may affect
the outcome of any investigation.
9. Who can receive a report within the Young Shire Council?
You are encouraged to report general wrongdoing to your supervisor. However the PID Act requires that – for
a report to be a public interest disclosure – it must be made to a public official in accordance with the council’s
disclosure procedures. For the Young Shire Council, this means this policy and any supporting procedures.
Any supervisor who receives a report that they believe may be a public interest disclosure must refer the staff
member making the report to one of the positions listed below. The broader responsibilities of these positions
is outlined in Section 3 of this policy.
If you are council staff and your report involves a councillor, you should make it to the General Manager or the
Mayor. If you are a councillor and your report is about another councillor, you should make it to the General
Manager or the Mayor.
The following positions are the only staff within the Young Shire Council who can receive a public interest
disclosure.
a. General Manager
You can report wrongdoing directly to the General Manager. The General Manager is responsible for:
•
deciding if a report is a public interest disclosure
•
determining what needs to be done next, including referring it to other authorities
•
deciding what needs to be done to correct the problem that has been identified.
The General Manager must make sure there are systems in place in the Young Shire Council to support and
protect staff who report wrongdoing.
The General Manger is also responsible for referring actual or suspected corrupt conduct to the Independent
Commission Against Corruption.
The General Manger of Young Shire Council is Mr David Aber, his telephone number is 63801231 email
[email protected]
b. Mayor
If you are making a report about the General Manager, you should make your report to the Mayor. The Mayor is
responsible for:
•
deciding if a report is a public interest disclosure
•
determining what needs to be done next, including referring it to other authorities
•
deciding what needs to be done to correct the problem that has been identified.
The Mayor must make sure there are systems in place in the Young Shire Council to support and protect staff
who report wrongdoing.
If the report is about the General Manager, the Mayor is also responsible for referring actual or suspected
corrupt conduct to the Independent Commission Against Corruption.
The Mayor of Young Shire Council is Mr Brian Ingram, his telephone number is 63801229 email
[email protected]
c. Disclosures Co-Ordinator
The disclosures co-ordinator has a central role in dealing with reports made by staff. The Disclosures CoOrdinator will receive them, assess them, and refer them to the people within the Young Shire Council who
can deal with them appropriately.
The Disclosures Co-Ordinator is the Director of Corporate Services, Mr Greg Armstrong telephone 63 801210
email [email protected]
d. Disclosures officer
Disclosures officers work with the disclosures coordinator, and are responsible for receiving, forwarding and/or
dealing with reports made in accordance with this policy.
The Disclosure Officer is Risk Manager Mrs.Anita Cakalic telephone 6380 1211 email
[email protected]
10.
Who can receive a report outside of the Young Shire Council
Staff are encouraged to report wrongdoing within the Young Shire Council, but internal reporting is not your
only option. If you follow the guidance below, your report can still be a public interest disclosure.
You can choose to make your report to an investigating authority. You can do this first, or at any stage after
your initial report to the Young Shire Council. If your report is about the General Manager or the Mayor, you
should consider making it to an investigating authority.
You can also choose to make a report to a Member of Parliament or a journalist, but only in limited
circumstances.
a. Investigating authorities
The PID Act lists a number of investigating authorities in NSW that staff can report wrongdoing to and the
categories of wrongdoing each authority can deal with.
In relation to council, these authorities are:
•
•
•
•
•
•
•
the Independent Commission Against Corruption (ICAC) — for corrupt conduct
the Ombudsman — for maladministration
the Police Integrity Commission (PIC) — for police misconduct
the PIC Inspector — for disclosures about the PIC or its staff
the Office of Local Government, Department of Premier and Cabinet — for serious and substantial waste
in local government (reports about serious and substantial waste in State government agencies should
be made to the Auditor General)
the ICAC Inspector — for disclosures about the ICAC or its staff
the Information Commissioner — for disclosures about a government information contravention.
You should contact the relevant authority for advice about how to make a disclosure to them. Contact details
for each investigating authority are provided at the end of this policy.
You should be aware that it is very likely the investigating authority will discuss the case with the Young Shire
Council. We will make every effort to assist and cooperate with the investigating authority to ensure the
matter is dealt with appropriately and there is a satisfactory outcome. We will also provide appropriate support
and assistance to staff who report wrongdoing to an investigating authority.
b. Members of Parliament or journalists
To have the protections of the PID Act, staff reporting wrongdoing to a Member of Parliament (MP) or a
journalist must have already made substantially the same report to one of the following:
•
the General Manager
•
a person nominated in this policy
•
an investigating authority in accordance with the PID Act.
Also, the Young Shire Council or investigating authority that received the report must have either:
•
decided not to investigate the matter
•
decided to investigate the matter, but not completed the investigation within six months of the original
report
•
investigated the matter but not recommended any action as a result
•
not told the person who made the report, within six months of the report being made, whether the matter
will be investigated.
Most importantly – to be protected under the PID Act – if you report wrongdoing to an MP or a journalist you
will need to be able to prove that you have reasonable grounds for believing that the disclosure is substantially
true and that it is in fact substantially true.
If you report wrongdoing to a person or an organisation that is not listed above, you will not be protected under
the PID Act. This may mean you will be in breach of legal obligations or Young Shire Council code of conduct
– by, for example, disclosing confidential information.
For more information about reporting wrongdoing outside the Young Shire Council, contact the disclosures
coordinator or the NSW Ombudsman’s Public Interest Disclosures Unit. The contact details are provided at
the end of this policy.
11.
Feedback to Public Officers who report wrongdoing
Public Officers who report wrongdoing will be told what is happening in response to their report.
When you make a report, you will be given:
•
an acknowledgement that your disclosure has been received
•
the timeframe for when you will receive further updates
•
the name and contact details of the people who can tell you what is happening.
This information will be given to you within two working days from the date you make your report.
After a decision is made about how your report will be dealt with, you will be given:
•
information about the action that will be taken in response to your report
•
likely timeframes for any investigation
•
information about the resources available within Young Shire Council to handle any concerns you may
have
•
information about external agencies and services you can access for support.
This information will be given to you within 10 working days from the date you make your report.
During any investigation, you will be given:
•
information on the ongoing nature of the investigation
•
information about the progress of the investigation and reasons for any delay
•
advice if your identity needs to be disclosed for the purposes of investigating the matter, and an
opportunity to talk about this.
At the end of any investigation, you will be given:
•
enough information to show that adequate and appropriate action was taken and/or is proposed to be
taken in response to your disclosure and any problem that was identified
•
advice about whether you will be involved as a witness in any further matters, such as disciplinary or
criminal proceedings.
12.
Protection against reprisals
The PID Act provides protection for people reporting wrongdoing by imposing penalties on anyone who takes
detrimental action substantially in reprisal for them making the public interest disclosure.
The Young Shire Council will not tolerate any reprisal action against Public Officers who report wrongdoing.
The criminal penalties that can be imposed include up to 2 years imprisonment or heavy fines. Detrimental
action is also misconduct that justifies disciplinary action.
People who take detrimental action against someone who has made a disclosure can also be required to pay
damages for any loss suffered by that person.
Proceedings for an offence may be instituted at any time within 3 years after the offence or detrimental action
is alleged to have been committed.
Detrimental action means action causing, comprising or involving any of the following:
•
injury, damage or loss
•
intimidation or harassment
•
discrimination, disadvantage or adverse treatment in relation to employment
•
dismissal from, or prejudice in, employment
•
disciplinary proceedings.
a. Responding to reprisals
The Young Shire Council will act to protect Public Officers who report wrongdoing from reprisals.
When a report is received, we will ensure that a thorough risk assessment is conducted. This will identify any
risks to the public Officer who reported the wrongdoing, as well as strategies to deal with those risks.
If you believe that detrimental action has been or is being taken against you or someone else who has
reported wrongdoing in reprisal for making a report, you should tell your supervisor, the disclosures
coordinator or the General Manager immediately.
All supervisors must report any suspicions they have that reprisal action against a Public Officer is occurring,
or any reports that are made to them, to the disclosures coordinator or the General Manager.
If the disclosures coordinator becomes aware of reprisal action against a person who has made a disclosure,
they will:
•
ensure a senior and experienced member of staff, who has not been involved in dealing with the initial
disclosure, will investigate the suspected reprisal
•
give the results of that investigation to the General Manager for a decision
•
give the results of that investigation to the Mayor for a decision if the allegation of reprisal action is about
the General Manager
•
if it has been established that reprisal action is occurring against someone who has made a disclosure,
take all steps possible to stop that activity and protect the Public Officer who made the disclosure
•
take appropriate disciplinary or criminal action against anyone proven to have taken or threatened any
action in reprisal for making a disclosure.
If you report reprisal action, you will be kept informed of the progress of any investigation and the outcome.
The General Manager may issue specific directions to help protect against reprisals. If the allegation of
reprisal action is about the General Manager, the Mayor may issue similar directions. These may include:
•
issuing warnings to those alleged to have taken reprisal action against the Public Officer who made the
disclosure
•
relocating the Public Officer who made the disclosure or the subject officer within the current workplace
•
transferring the Public Officer who made the disclosure or the staff member who is the subject of the
allegation to another position for which they are qualified
•
granting the Public Officer who made the disclosure or the subject officer leave of absence during the
investigation of the disclosure.
These directions will only be taken if the Public Officer who made the disclosure agrees to it. The disclosures
coordinator will make it clear to other public officers that this action was taken in consultation with the Public
Officer who made the disclosure and with management support – and it is not a punishment.
If you have reported wrongdoing and feel that any reprisal action is not being dealt with effectively, contact the
Ombudsman or the ICAC – depending on the type of wrongdoing you reported. Contact details for all these
investigating authorities are included at the end of this policy.
b. Protection against legal action
If you make a disclosure in accordance with the PID Act, you will not be subject to any liability and no action,
claim or demand can be taken against you for making the disclosure. You will not have breached any
confidentiality or secrecy obligations and you will have the defence of absolute privilege in defamation.
13.
Support for those reporting wrongdoing
The Young Shire Council will make sure that Public Officers’ who have reported wrongdoing, regardless of
whether they have made a public interest disclosure, are provided with access to any professional support
they may need as a result of the reporting process – such as stress management, counselling services, legal
or career advice.
We also have staff who will support those who report wrongdoing. They are responsible for initiating and
coordinating support, particularly to those who are suffering any form of reprisal.
Council provides an Employee Assistance Program (EAP) for anyone who may need it. The Human resource
Officer is able to provide information regarding the scheme and it operation.
All supervisors must notify the disclosures coordinator if they believe a Public Officer is suffering any
detrimental action as a result of disclosing wrongdoing.
14.
Sanctions for making false or misleading disclosures
It is important that all Public Officers’ and Councillors are aware that it is a criminal offence under the PID Act
to wilfully make a false or misleading statement when reporting wrongdoing.
15.
Support for the subject of a report
The Young Shire Council is committed to ensuring Public Officers who are the subject of a report of
wrongdoing are treated fairly and reasonably. If you are the subject of a report, you will be:
•
treated fairly and impartially
•
told your rights and obligations under our policies and procedures
•
kept informed during any investigation
•
given the opportunity to respond to any allegation made against you
•
told the result of any investigation.
16.
Review
This policy will be reviewed by council every 2 years. For advice or guidance about this review, you may
contact the disclosures coordinator or the NSW Ombudsman’s Public Interest Disclosures Unit.
This policy may be subject to minor change as staff members move to and from the Council or as new
organisational structures are adopted. Such changes shall be incorporated without the need for Council to
review the policy outside the stated review periods.
17.
More information
More information around public interest disclosures is available on the Young Shire Council intranet. Staff can
also access advice and guidance from the Young Shire Council disclosures coordinator and the NSW
Ombudsman's website at www.ombo.nsw.gov.au.
18.
Resources
The contact details for external investigating authorities that staff can make a public interest disclosure to or
seek advice from are listed below.
For disclosures about corrupt conduct:
For disclosures about maladministration:
Independent Commission Against Corruption (ICAC)
Phone: 02 8281 5999
Toll free: 1800 463 909
Facsimile: 02 9264 5364
Email: [email protected]
Web: www.icac.nsw.gov.au
Address: Level 21, 133 Castlereagh Street,
Sydney NSW 2000
NSW Ombudsman
Phone: 02 9286 1000
Toll free (outside Sydney metro): 1800 451 524
Facsimile: 02 9283 2911
Email: [email protected]
Web: www.ombo.nsw.gov.au
Address: Level 24, 580 George Street, Sydney NSW
2000
For disclosures about breaches of the GIPA Act:
For disclosures about serious and substantial waste:
Information Commissioner
Toll free: 1800 463 626
Facsimile: 02 8114 3756
Email: [email protected]
Division of Local Government in the Department of
Premier and Cabinet
Phone: 02 4428 4100
Facsimile: 02 4428 4199
Web: www.oic.nsw.gov.au
Address: Level 11, 1 Castlereagh Street, Sydney
NSW 2000
Email: [email protected]
Web: www.dlg.nsw.gov.au
Address: 5 O’Keefe Avenue, Nowra, NSW 2541
Signed by the Mayor of Young Shire and the General Manager of Young Shire to demonstrate Organisational
commitment to the Policy and to the creation of a climate of trust within the Young Shire Council
Clr B Ingram – Mayor
D J Aber – General Manager
Document Control
Document ID
Prepared by
Revision No.
Adopted by Council
Resolution No.
Review Date
100686
DCS
1.00
21/09/2011
388/11
29/10/2013
17.07.13
267/13
15/07/15
TBA
15/07/2017
ITEM 8.05
2016-2017 RATE PEG ANNOUNCEMENT
Prepared by: Director Corporate
Services
File Number: F108.00
Purpose
To inform Council of the 2016-2017 general rate peg announced by IPART on Friday
4th December, 2015.
Strategic Link
Demonstrate sound management and forward financial planning.
Background
Rate pegging was introduced by Wran Government in 1976 as the percentage limit
by which a council may increase the total income it will receive from general rates.
It is unique to NSW and is imposed on all 152 councils as a means of the NSW State
Government ensuring Councils exercise restraint of expenditure.
Council is advised of the general rate peg in early December each year. The peg is
determined by the Independent Pricing and Regulatory Tribunal (IPART) and
recommended to the Minister for Local Government.
The rate peg represents the maximum increase allowable in the gross revenue
collectable by Council through General Rates. It excludes stormwater, waste
collection, water and sewerage charges. It is not an indicator of individual rate
assessment charges as the manner in which a Council may spread the rate burden is
determined by Council.
The rate peg is determined by changes in the Local Government Cost Index (LGCI),
a measure of changes in the average costs faced by Councils, and consideration of
a factor to capture improvements in productivity.
Discussion
The general rate peg for 2016-2017 has been set at 1.8%. This figure is down from
the 2.3% set for the 2015-2016 rating year.
IPART have advised that the Local Government Cost Index (LGCI) increased by
1.78% in the year to September 2015 reflecting the” low inflationary environment and
modest rate of public sector wages growth since late 2012” according to IPART
Chairman Dr Peter Boxsall.
A graphical comparison of Rate Peg Limits over recent years highlights the declining
trend for general rate revenue that has been created by the peg.
3.6
3.4
2.3
2.3
1.8
2012-2013 2013-2014 2014-2015 2015-2016 2016-2017
Council will be developing a revenue policy for its 2015/2016 Operational Plan in the
coming months and will need to be mindful of the gap which exists in its long term
financial plan modelling and reduced general rate revenue yields.
Council has used a growth factor of 2.8% on General fund rates for the 2016-2017
component of the long term financial plan, and clearly this growth will not be
achieved.
The revenue policy will need to recognise the reduced ability of Local Government to
rely on General Rate Income to finance operations, expand its service catalogue or
increase service levels.
Council will also be asked to consider the internal relativities of urban and non-urban
service delivery, the historical general rate spread and the impacts of land value
aggregation.
Consultation
Ongoing consultation with Council in the development of the 2016-2017 Revenue
Policy.
Budget Implication
The full impacts of the rate peg will be provided to Council during budget workshops
and communicated to the community via the DRAFT 2015-2016 Delivery and
Operational Plan.
Recommendation
That Council note the information.
Attachments
IPART Fact Sheet
Rate peg for NSW councils
for 2016-17
4 December 2015
WHAT
This Fact Sheet summarises IPART’s
decision on the rate peg for NSW councils
in 2016-17.
For 2016-17, we have set the rate peg at
1.8% based on the change in the Local
Government Cost Index (LGCI) and a
consideration of a productivity factor.
WHY
The LGCI measures price changes over
the past year for goods, materials and
labour used by an average council. We
consider
an
adjustment
for
a
productivity factor to the LGCI strikes a
balance between ensuring that councils
can meet the increased costs of delivering
services resulting from price changes and
making
sure
that
councils
share
productivity gains with ratepayers.
HOW
We calculated the rate peg for 2016-17
by:


taking the increase in the LGCI for the
year to September 2015 of 1.78%
on this occasion, we have made a zero
adjustment for productivity, to reflect
that the change in productivity is not
material (-0.05%).
This results in a rate peg of 1.78%, which
we rounded to 1.8% for 2016-17.
Independent Pricing and Regulatory Tribunal
IMPACTS
The rate peg sets the maximum increase
in each council’s general income for the
2016-17 financial year.
The rate peg
applies to general income in total, and not
to individual ratepayers’ rates.
Councils have discretion to determine how
to allocate this increase between different
ratepayer categories. Individual rates are
also affected by other factors, such as
land valuations.
WHAT NEXT
Councils must not increase general
income by more than the rate peg.
Councils requiring additional general
revenue may apply to IPART for a special
variation.
Councils applying for a special variation
must satisfy the criteria listed in the Office
of Local Government’s Guidelines. The
Guidelines require that councils establish
a need for a special variation through the
Integrated Planning and Reporting (IP&R)
Process. This includes undertaking long
term
financial
planning,
ensuring
community awareness of the need and
extent of the proposed increase in rates,
and consideration of the impact on
ratepayers and the community’s capacity
and willingness to pay.
In addition,
councils must meet criteria related to
productivity improvements.
IPART’s website includes information on
the special variation requirements and
recent applications from councils.
Fact Sheet
Rate Peg for NSW Councils for 2016-17
1
What is the Local Government Cost Index (LGCI) and how do we
measure change?
For more detail on the Local Government Cost Index see our Fact Sheet, Local
Government Cost Index Survey 2015 published in October 2015. This is available on our
website.
The LGCI is a price index for councils in NSW. It is similar to the Local Government Price
Index used in South Australia and similar in principle to the Consumer Price Index (CPI),
which is used to measure changes in prices for a typical household.
The LGCI is designed to measure the average change in prices of a fixed 'basket' of goods
and services that are purchased by councils, relative to the prices of the same basket in a
base period. The index has 26 cost components, such as employee benefits and oncosts, and building materials for roads, bridges and footpaths. The cost components
represent the purchases made by an average council to undertake its typical activities.
We constructed the index in 2010 based on a survey we undertook of NSW councils’
expenditure in 2008-09 and 2009-10. The 2015 cost survey will update the expenditure
weightings to ensure the relativities of the cost items within the LGCI remain accurate.
The updated LGCI will be used to calculate the 2017-18 rate peg.
We use the change in the LGCI in the year to September 2015 to inform the rate peg for
2016-17. This is the latest available information at the time we set the rate peg. The
change in the LGCI in the year to September 2015 was 1.78%.
The main contributors to increasing the level of the index over the year ending
September 2015 were:



an increase of 2.4% in employee benefits and on-costs, measured by the ABS wage
price index for the NSW public sector
an increase of 5.1% in other business services costs (eg, materials and contracts such
as other operating leases, contractor and consultancy costs), measured by the ABS
producer price index for other administrative services, and
an increase of 3.6% in plant and equipment (machinery), measured by the ABS
producer price index for motor vehicle and motor vehicle part manufacturing,
Australia.
Partly offsetting these impacts were decreases in electricity prices of 6.6%, and
automotive fuel prices of 11.4%. See Section 3 below for a table showing the price
changes in cost items for all components of the LGCI.
2
How did we determine the productivity factor for the 2016-17 rate
peg?
The rate peg includes a productivity factor to allow ratepayers to share in council
productivity gains. We calculated the productivity factor using the ABS market sector
value-added multifactor productivity (MFP) based on quality adjusted hours worked.
Based on this methodology, average productivity declined by 0.05% over the past
15 years. Since this change in productivity is not material, we have made a zero
adjustment to the LGCI when calculating the rate peg for 2016-17. For more information
on the productivity factor see our Fact Sheet – Productivity for cost indices published in
October 2014. This is available on our website.
Independent Pricing and Regulatory Tribunal
Page 2
Rate Peg for NSW Councils for 2016-17
3 Local Government Cost Index (LGCI)
The rise in the LGCI for the year ended September 2015
Effective weight as
at end Sep 2014
(%)
Price change to
end-Sep 2015
(% annual average)
Contribution to
index change
(percentage points)
41.8
2.4
1.00
Plant & equipment leasing
0.4
-0.5
0.00
Operating contracts
1.3
4.2
0.05
Legal & accounting services
1.1
2.2
0.02
Office & building cleaning services
0.2
1.3
0.00
Other business services
5.8
5.1
0.30
Insurance
1.9
4.3
0.08
Telecommunications, telephone &
internet services
0.5
-4.0
-0.02
Printing publishing & advertising
0.5
1.0
0.01
Motor vehicle parts
0.5
1.4
0.01
Motor vehicle repairs & servicing
0.7
0.4
0.00
Automotive fuel
1.2
-11.4
-0.14
Electricity
3.7
-6.6
-0.25
Gas
0.1
5.1
0.00
Water & Sewerage
0.5
1.8
0.01
Road, footpath, kerbing, bridge &
drain building materials
3.1
1.3
0.04
Other building & construction
materials
0.8
2.5
0.02
Office supplies
0.3
-4.0
-0.01
Emergency services levies
1.4
1.5
0.02
Other expensesa
8.6
1.8
0.16
6.1
2.5
0.15
14.0
1.3
0.18
Construction works – other
1.4
1.3
0.02
Plant & equipment – machinery, etc
3.7
3.6
0.13
Plant & equipment – furniture, etc
0.2
2.6
0.01
Information technology & software
0.3
-5.7
-0.01
Total change in LGCI
100
Cost items
Operating cost items
Employee benefits and on-costs
Capital cost items
Buildings – non-dwelling
Construction works – road, drains,
footpaths, kerbing, bridges
1.78
a Includes miscellaneous expenses with low weights in the Index, eg, councillor and mayoral fees.
Note: Figures may not add due to rounding. Percentage changes are calculated from unrounded numbers.
Independent Pricing and Regulatory Tribunal
Page 3
ITEM 8.06
2015/DA-00176 – ADDITION OF TWO WASH-BAYS TO THE
EXISTING CAR WASH OPERATION AT 146 NASMYTH
STREET, YOUNG
Prepared by: Manager of Planning
File Number: F29.00
Purpose
To seek Council consideration of a Development Application for the use of Lot 1 DP
435419, 146 Nasmyth Street as an extension to the operations of the existing
carwash at adjoining Lot 10 DP 814865 23 Main Street, Young. The report has been
referred to Council as it has attracted public submissions.
The report recommends approval of the development application, subject to
conditions.
Strategic Link
§
Objective – 1.2 - Urban design, planning and building control that meets
community needs
Ä
§
Strategy - 1.2.2 Provide efficient and effective control of the built
environment, through application, monitoring and compliance.
Objective 2.2 - Governance and Leadership
Ä
Strategy - 2.2.1 Ensure transparency of vision, policy and decision making.
Background
DA No.
2015/DA-00176
APPLICANT
SBM Planning
‘Goonaroo’
GRENFELL NSW 2810
PROPERTY
Lot 1 DP435419 and Lot 10 DP 814865
146 Nasmyth Street and 23 Main Street
YOUNG NSW 2594
OWNER
M R Crutcher Pty Ltd
128 Main Street
GRENFELL NSW 2810
PROPOSAL
Commercial - two (2) bay extension to existing carwash, including
demolition and ancillary works.
The proposed development involves the following aspects:
§
demolition of the existing shed on Lot 1,
§
an extension to the existing carwash, by providing two (2)
additional covered manual carwash bays on Lot 1,
§
the upgrading of some of the carwash equipment located on the
§
§
§
existing site, which will service both the new and the existing
manual car wash bays,
a minor extension to the existing plant room (north façade),
an additional vehicle access off Nasmyth Street,
additional operational signage.
The application also foreshadows the consolidation of the two (2) lots
into a single lot, which is exempt development, but will be reinforced as
a condition of consent.
Figure 1 shows the proposed site plan, and Figure 2, the Nasmyth
Street elevation.
The site has already undergone a number of upgrades over the past
twelve (12) months, which are detailed elsewhere in the report.
Figure 1 – Site plan
Figure 2 – Elevation
SITE
The 1065 m2 site is located on the south-western corner of Nasmyth
Street and Main Street, and comprises the following two (2) parcels of
land (see Figure 3):
§ Lot 1, which is approximately 297m2 in size, is a long, narrow block
(approx 9m x 33m) that has direct frontage to Nasmyth Street. It is
currently developed with an unused, metal shed that sits in the
eastern corner of the site, with the remainder of the block being rather
unkempt and overgrown. A chain mesh fence surrounds the site;
§ Lot 10, which is 768 m2 in area, supports the existing car wash
operation, and which contains four carwash bays, four car vacuum
bays and a dog wash facility.
There have been a number of approved applications for the site,
detailed as follows:
§
DA 18/1994 - To establish and operate a three (3) bay, coin
operated, self-service car wash facility;
§
2002/DA-00228 - To make alterations and additions to the existing
car wash complex comprising an additional automatic car wash bay
and plantroom extension;
§
2014/DA-00095 - Commercial - Awning - Car Wash Area Cover;
§
2014/DA-00136 - Commercial - to install and operate a dog wash
and to erect associated fencing.
The site sits in a mixed context environment (see Figure 4). Across
Main Street to the east is a childcare centre and dwellings. Immediately
across Nasmyth Street to the north of the site, are dwellings and
commercial developments (noting the northern side of Nasmyth Street is
also zoned B4 Mixed Use). Adjoining the site directly to the east is a
large metal shed which extends along most of the Nasmyth Street
frontage and which is used for fruit storage and packing. The subject
site shares its southern boundary with the rail corridor.
Figure 3 – Locality plan
Figure 4 – Aerial view
Discussion
79C(1)(a)(i) & (ii) - The provision of any EPI or draft EPI
SEPP’s and
deemed SEPP’s
State Environmental Planning Policy No 55 – Remediation of Land
Clause 7 of SEPP 55 requires the consent authority to consider whether
land is contaminated prior to granting consent to the carrying out of any
development on that land, and to be satisfied that the land is suitable for
the proposed use.
Council has no evidence to indicate that the land is a site of possible
contamination. Council files do not indicate the nature of prior uses on
the site. It is not considered that there is a need for further investigation
of the state of contamination of the land, particularly as the existing shed
and concrete slab will be demolished and removed from the site, and the
site is not changing to a higher purpose (e.g residential).
LEP
The applicable LEP is the Young LEP 2010, and the relevant provisions
of the LEP are discussed as follows. Broadly, the site has not been
identified as having heritage significance, nor is it within a heritage
conservation zone. Furthermore, the land is not affected by the natural
resources mapping (land, water or biodiversity), nor is the land identified
as being flood affected or a site of Aboriginal Cultural Significance.
2.3 Zoning
The site is zoned B4 Mixed Use, and the objectives of this zone are:
§ to provide a mixture of compatible land uses,
§ to integrate suitable business, office, residential, retail and other
development in accessible locations so as to maximise public transport
patronage and encourage walking and cycling.
The proposed development (business premises), is permissible in the
zone, with development consent. It is intended to demonstrate in this
report, that the development, subject to conditions, does not compromise
the objectives of the zone.
2.7 Demolition
This clause requires development consent to be granted for demolition
works. The existing shed on the site is proposed to be demolished.
The Applicant has stated that no approval is required for the demolition as
it meets the relevant requirements of the State Environmental Planning
Policy (Exempt and Complying Codes) 2008. However, this is not agreed
as (i) the necessary setback requirements are not met by the existing
shed, and (ii) the existing shed is commercial in nature and is not a
garden shed.
That said, there are no clear reasons why the demolition should be
refused, and should be incorporated into this consent. Appropriate
conditions of approval will manage the demolition process.
79C(1)(a)(iii) - Development control plan
The Young Development Control Plan is applicable to the development, and the following
sections of the DCP are relevant to the proposed development.
1.3.1
Development
Section 1.3.3.1 identifies a number of developments that will not be
notified, and this development is not one of these. Therefore, notification
that will not be was carried out in accordance with Section 1.3.3.2 (neighbour
notified
notification) and Section 1.3.4 (advertised development).
Eight (8) adjoining and adjacent land owners were notified of the
proposed development and given fourteen (14) days in which to make a
submission. Furthermore, an advertisement was placed in the Young
Witness on two (2) occasions. Two (2) submissions were received,
detailed as follows:
Owner of 141
Nasmyth Street
(house located
directly opposite
the site on the
northern side of
Nasmyth Street)
Has raised the following concerns:
§ the increase in wash bays will result in increased noise, and in
light of this request, stricter compliance with the agreed hours of
operation (6:00 am to 10:00 pm) – cars have been seen using the
facility as late as 10:45 pm.
Council comment – the Owner of the facility has indicated that while the
car wash closes at 10:00 pm, the equipment does not turn off until
10:30 pm, to allow patrons to finish washing their cars. The Owner has
agreed to alter this, such that the equipment turns off at 10:10 pm. This
will allow patrons 10 minutes to finish. It is considered that this is an
acceptable outcome.
In addition, the hours of the car wash are not clearly signposted on the
site. In discussions with the Owner, he has agreed to provide signage,
and make it obvious what the approved hours of the facility are.
Furthermore, the Owner has agreed to erect signage about patron
behaviour, and requesting that they be mindful of the residential
neighbours.
These commitments will be reinforced as conditions of consent.
The issue of noise is also discussed elsewhere in this report.
Owner of 143
Nasmyth Street
(house located
directly opposite
the site on the
northern side of
Nasmyth Street)
Is objecting to the development on the following grounds:
§ Noise – is affected by the “bip, bip, bipping” from the three (3)
manual wash bays, the noise from the automatic wash bay (high
pressure rinse) and the music/radio all day and recently all night
Council comment – these issues in particular were discussed with the
Owner. The Owner was unaware of the impact of the beeping from the
manual car wash bays, and has committed to reducing the volume of
the beeping, by modifying the speakers with sound attenuation
measures (baffling). This should reduce the impact on the adjacent
properties, yet still remain audible to the patrons.
The Owner has also indicated that the music/radio is on a timer system,
and if functioning correctly, only turns on at 8:30 am in the morning and
turns off at 6:00 pm, which are considered reasonable hours. It is also
possible to reduce the volume of the music during the day, should this
be an issue.
In respect of the existing automatic carwash, the high pressure rinse
seems to generate the most noise. This is unlikely to change as a
result of this development, and as the development does not propose
any additional automatic bays, this type of noise will not increase.
Conditions will be imposed with respect to these issues.
§ Traffic congestion and safety – conflict between the cars queuing
for the carwash, patrons using the dogwash, the Cool
Stores/Verity trucks and forklifts
Council comment – The concern in relation to parking relates to the use
of the dog wash on site, in the context of other traffic generating uses in
the street. The consent for the dog wash allowed parking in Nasmyth
Street and an extension of the dog wash activities is not included as
part of this proposal. It is not considered that parking demand will
increase as a result of this proposal.
Concerns are also raised about additional vehicles attending the site
and resulting traffic impacts, particularly queuing for entry to the site.
Arguably, the additional bays will cater for the demand that can
currently see cars occasionally queuing to enter the site and will
therefore lessen the impacts of existing operations. The provision of
additional bays will not necessarily mean the number of cars coming to
the site will increase by 50%. Rather the applicant argues it is catering
for existing demand that is not met and that results in queuing at times.
It does not necessarily follow that additional wash bays will create 50%
additional demand, as there is arguably a finite number of cars in the
town to be cleaned and not all residents, or even all tourists, will attend
the site to wash their cars. However, it is reasonably expected that
there will be an undefined increase in cars attending.
Council’s Operations Department has reviewed the application and
indicated that the addition of an additional access point, additional
wash bays and on-site queuing area will help meet the demand for the
service and alleviate queuing that currently occurs in peak times. While
this may not entirely eliminate queuing that may happen in peak times,
there is a point where customers will drive away rather than sit in a
queue for long periods of time.
§ Lighting – very bright and shines in windows of house
Council comment – The Owner has advised that he has previously
responded to a complaint about lighting from a neighbour, and adjusted
the position of the lights accordingly, to reduce the impact. A lighting
plan has been provided, which shows a number of existing and
proposed lights, and has advised that the lights will turn off by 10:10
pm, when the equipment turns off. It is also intended to impose
conditions regarding lighting and nuisance.
§ Hours of operation – adherence needs to be enforced
Council comment – discussed above.
Section 2.4 –
Commercial,
The objectives of this section are to ensure that commercial and retail
development is carried out in such a way as to protect and enhance the
Business and
Retail
Development
character and economic function of the Shire, including the entrances to
towns, whilst protecting the environment. In order to attain these
objectives, there are a number of specific performance outcomes (PC) to
be achieved, and a series of acceptable solutions (AC), which would
facilitate achieving the performance outcomes. It should be noted
however, that the acceptable solutions are only one way to achieve
compliance with the relevant performance outcomes, and other solutions
may be available.
PC1 To
ensure that
development is
consistent with
existing or future
character and
that building
heights are
consistent with
the prevailing
heights for
commercial and
retail
development
within the
immediate
vicinity;
AC1.1 Shop fronts are true to the style of the existing building and the top
and bottom floors of existing buildings are consistent in style and
colour scheme;
Not applicable
AC1.2 The character of old buildings is protected and new development
is consistent with the bulk and scale of a rural town, containing
historic buildings;
The proposed new structure is consistent with the existing car
wash. That car wash sits alongside the existing metal sheds and
forms part of the streetscape. The removal of one small metal
shed and its replacement with car wash structures of the same
size, materials and scale as those existing (that will sit alongside a
metal shed), is not expected to significantly change the
streetscape or character of the are. Consequently it is considered
that the development is consistent with the existing and preferred
character.
AC1.3 Appearance of development is appropriate to neighbouring
buildings and the wider area;
The extension of the existing development on to the adjoining lot,
with the car wash bays being constructed in the same style,
materials and scale of the existing, will be consistent with the
overall appearance of the street and the area and will be little
different to the existing.
AC1.4 No existing windows are painted over;
Not applicable.
AC1.5 Residential dwellings avoid fibrous cement (unless painted) and
metal cladding of walls (unless as an architectural feature).
Not applicable.
AC1.6 Building front setbacks are consistent with adjoining buildings, or if
adjoining buildings have different setbacks, with the average of
those setbacks;
The sheds to the west have a zero setback to the front boundary,
whilst the new structures will be located consistent with the
existing car wash, being set back the same distance from
Nasmyth Street.
PC2 To
ensure that safe
and efficient
passage is
available
between street
frontages and
car parking
areas;
AC2.1 Pedestrian linkages between shop fronts and public parking areas
are retained or provided in convenient locations where possible.
These are well lit at all times, and contain no dead ends or other
places possible to conceal a person;
Not applicable.
AC2.2 Primary access to a development is available from a street, not a
rear lane;
Satisfied, as an access point will be provided to the development,
directly off Nasmyth Street.
PC3 To
ensure that
parking is of
sufficient
quantity, and
provided in safe
and efficient
manner;
AC3.1 Parking complies with the provisions of Sections 4.1 and 4.2 of this
DCP.
There is an existing parking space available on the current car
wash site, in the north-east corner (which is utilised by a staff
member), and parking is available in Nasmyth and Main Streets,
adjacent the site. There is some limited queuing on-site at the
entry to each wash bay. The nature of the business is that people
drive their cars on to the site, park them temporarily in the wash
and vacuum bays, then exit the site. The use does not, in itself,
generate parking demand and where it may be required, the
parking in Nasmyth and Main Streets, will remain.
AC3.2 The re-development of parking areas should not detract from the
character of the surrounding area.
This acceptable solution is not relevant to this proposal, as no
existing parking areas are being re-developed.
PC4 To
provide shop top
housing OR
commercial
development in
the upper stories
of multi-storey
development
(where zone
permits);
AC4
PC5 To
ensure zone B6
has a well
landscaped
presentation with
simple
centralized
entrance
signage;
AC5
PC6
AC6
To
No part of the building shall exceed 9 m when measured vertically
from the natural ground level immediately below that part. This
excludes any architectural or service features such as parapets or
antennae;
Whilst the performance outcome (to the left) is not applicable to
this development, the acceptable solution is satisfied, as the
tallest part of the wash bay structure will be 4.9 metres above
natural ground level.
Signage is appropriate to the building and to the surrounding area;
Whilst the performance outcome (to the left) is not applicable to
this development, Council will require details of the new
(informative) signage proposed to be supplied, to ensure that this
acceptable solution is met.
Developments are provided with water, sewer, power,
ensure that sites
are appropriately
serviced; and
To ensure that
new
development is
provided with
appropriate
services.
telecommunications, and gas in accordance with the relevant
authorities requirements;
Developments dispose of waste through a trade waste agreement
if necessary.
Water
Water is connected to the existing carwash, and no additional
(external) connections are proposed or required to service the
extension. However, internal extension works will be required to
service the new wash bays, with all works required to be carried
out by a licenced plumber.
With respect to section 64 contributions (water and sewer), Young
Council uses the NSW Water Directorate Guidelines. These
however, are guidelines, and where actual water data is available,
it may be appropriate to use that. Contributions are based on ETs
(equivalent tenements), with one (1) ET being 630 litres per day.
These Guidelines suggest that for a car wash, each wash bay
attracts 5.7 ETs.
The Applicant has advised that the Australian Car Wash
Association (ACWA) statistics indicate that car washes use a
maximum of 200 litres per vehicle, and therefore with
approximately 80 to 100 vehicles currently using the car wash
(data supplied by Applicant), this equates to an existing daily
water requirement of 20,000 litres (20 kL). This equals 7.9 ETs
per wash bay.
Council’s water meter records (since the automatic wash bay
was installed) indicate that the average daily water usage is
24,000 litres per day (24 kL), which coincidently is reasonably
consistent with the ACWA and the Applicant’s data. This equals
6,000 litres per wash bay which equates to 9.5 ETs for each
wash bay. This is on the assumption that water usage is equal
across the manual and automatic bays, although Council suspects
that the automatic wash bay may use more water than the manual
wash bays based on the following information.
Prior to the installation of the automatic wash bay (when there
were three (3) manual wash bays), the average daily water usage
was 5,000 litres per day (5 kL). This equals 1,667 litres per
manual wash bay which equates to 2.6 ETs for each wash bay.
The Applicant however, has estimated that water usage will
increase by only 5% (although the number of wash bays will
increase by 50%). This equates to an increase of 1,000 litres per
day, or 500 litres per wash bay (equivalent to 0.8 ET per wash
bay), significantly below industry standard and current water
usage. In support of this, the Applicant maintains that they do not
expect patronage to increase substantially, and that the extension
is to reduce queuing times and to discourage competition (the
establishment of a second carwash in Young).
For ease of comparison, the above data has been placed in the
following table, along with the actual monetary contributions that
would be payable (this year and next).
Entity
Current water usage
ACWA
Water Directorate
Water usage (preautomatic wash bay)
Applicant
ET rate
per wash
bay
9.5
7.9
5.7
2.6
ETs x 2
wash
bays
19
15.8
11.4
5.2
2015 rate (based
on $ 1,090 per ET)
2016 rate (based
on $ 3,370 per ET)
$ 20,710
$ 17,222
$ 12,426
$ 5,668
$ 64,030
$ 53,246
$ 38,418
$ 17,524
0.8
1.6
$ 1,744
$ 5,392
As can be seen from the above table, there are substantial
differences in the ET rates and the subsequent contributions
payable (noting the contribution rate per ET is set to rise on 1st
January 2016).
Staff appreciate that a 50% increase in the number of wash bays
may not necessarily equate to a 50% increase in usage or
patronage, but are not convinced that it will only result in an
increase of 5% either.
Accordingly it is considered that the most equitable method for
determining the contribution payable, is to initially levy the s64
contributions based on the known water usage of the three (3)
manual washbays (pre-automatic wash bay), and to encourage
the Applicant to pay prior to 1st January 2016, to take advantage
of this years contribution rate. This would equate to a contribution
of $ 5,668. Then at the end of the first twelve (12) months of
operations following the commissioning of the two (2) new wash
bays, Council will review the actual water usage. If water usage is
less than that levied for, Council would refund that percentage of
the contribution paid. If in fact water usage is greater than that
levied, it is recommend that Council would not pursue any
additional contribution, and accept the underpayment.
Golden Fields County Council Buy-in Contribution is also,
applicable, and at 5.2 ETs the contribution would be $ 35,328.80.
Whilst this is payable prior the issue of the construction certificate
(as is the s64 contribution), it is suggested that this money not be
remitted to Golden Fields County Council, until after the review, to
avoid any issues should a refund be payable. The Applicant may
choose to lodge a bank guarantee, in lieu of cash in the interim.
Sewerage
Sewer is connected to the existing property and no additional
(external) connections are proposed or considered necessary to
service the extension. However, internal extension works will be
required to service the new wash bays, with all works required to
be carried out by a licenced plumber.
Similar to the section 64 contribution for water, discharge to sewer
also attracts a section 64 contribution. Based on the above
rationale, it is recommended that a contribution, based on 5.2 ETs
per wash bay be levied, and that that this be reviewed after twelve
12 months, based on water usage and subsequent usage. This
would be a contribution of $ 6,952.40 (2015) or $ 21,164 (2016).
Stormwater
It is important to ensure that the new wash bays are designed
appropriately to:
(i)
ensure that wastewater does not enter the stormwater
system, and conversely,
(ii)
to ensure that stormwater does not enter the sewage
system.
One method of achieving this is to provide a raised concrete
lip/bund (similar to roll-top kerb), at the entry and exit to each
wash bay. In any event, the Applicant shall provide details of this,
prior to the issue of a construction certificate.
Power, gas and phone
All services are known to be in the area and available.
Liquid Trade Waste
There is a current pre-treatment device (coalescing plate
interceptor) installed in relation to the existing carwash, and there
is existing capacity within this system, to connect the additional
wash bays. At the inspection it was noted that some upgrading
works was required to the system. Some of the works have been
completed, but need to be tested to ensure the unit is functioning
properly. Accordingly, conditions in this regard will be imposed.
Section 4.1 – The objectives of this section are to provide a guideline for the provision
Car parking and of parking, with respect to safety, sufficiency, functionality and pedestrian
vehicle access
movements.
PPA1 New car
parks are
sufficient in
number and
design to provide
appropriately for
the needs of new
developments.
APA1.1 Car parking is provided at the rate set out in Table 4.1;
There is no equivalent use in the table, but as stated before, the
nature of the business is that people drive their cars on to the site,
park them temporarily in the wash bays, then exit the site. The
use does not, in itself, generate parking demand and where it may
be required, there is ample parking in Nasmyth and Main Streets,
adjacent the site.
APA1.2 Car parking is provided on the site of the development;
As discussed, one (1) parking space (utilised by staff) exists onsite.
PPA2 Parking
areas are
APA2.1 Vehicles enter and leave the site in a forward direction;
designed to
operate in a safe
manner for
drivers and
pedestrians.
The proposal is for vehicles to enter the site from Nasmyth Street
and to exit the site into Main Street, consistent with existing
operations. This control is met.
APA2.2 All parking spaces are suitably marked by lines or spaces
indicated by other approved means;
Not applicable as no formal parking is provided or required.
PPA3 All
parking bays
must be readily
accessible and
an adequate
area is provided
for the turning
and
manoeuvring of
vehicles.
APA3.1 The layout and dimensions of car parking areas are in
accordance with the design standards and principles as set out in
Figures 4.1 and 4.2;
Not applicable as no formal parking is provided.
APA3.2 Unless specified to a different standard elsewhere in this DCP,
all car parking areas, driveways, turning areas and loading areas
are paved in either a bitumen seal coat, asphaltic or bituminous
concrete, cement concrete, concrete paving blocks, or brick
paving blocks.
The additional carwash areas of the site will be constructed of
concrete and complies with this control.
APA3.3 Free and uninterrupted access to car parking areas is maintained
at all times.
Not applicable as no formal parking is provided.
79C(1)(b) - The likely impacts of that development
Context and
setting
The surrounding context, as discussed above, is mixed – as would be
expected in a B4 Mixed Use zone. Residential, child care and a range of
commercial and semi-industrial uses all exist within a 200 metre radius of
the site, all of which have been in place for an extended period of time
(including the existing car wash operation).
The proposal seeks to extend and expand an existing development and
to do it in a way that is entirely similar in terms of site layout and
operation, construction and use. It will appear to the street as an
extended version of the existing development which has been in place
since 1994 and therefore, part of the existing context and setting
Access, transport
and traffic
A new commercial standard layback and footpath crossing will be
required to be provided by the developer and a condition of approval has
been proposed to ensure this occurs.
While Nasmyth Street is in the broader commercial area of the Young
township, its lower density and mix of uses, including residential, means
it is a less-trafficked road and has capacity to carry any additional traffic
generated by the development. There is also available street-parking,
should it be required by the development.
Furthermore, and as discussed previously, the addition of an additional
access point, additional wash bays and on-site queuing area will help
meet the demand for the service and alleviate queuing that currently
occurs in peak times.
The existing layback to the car wash extension is in very poor condition,
and shall be removed and replaced with a new layback, as well as a
commercial standard crossing.
Public domain
It is not envisaged that this development will impact adversely on public
recreational activities in the locality. Neither will it impact in terms of the
amount, location, design, use and management of public spaces in and
around the development. In addition, no public spaces are relied upon in
the use of the site.
Utilities
There are no perceivable impacts as a result of the development, in
terms of water supply, sewer, gas and power, as discussed previously.
Heritage
The site is not listed in Council's LEP as a heritage item, nor is the site
located in close vicinity to any other heritage items. The site does adjoin
the heritage conservation area (HCA), although no impact is anticipated
in this regard. There will be no impact by the development in terms of
historic, scientific, social, aesthetic, anthropological, cultural, spiritual or
archaeological significance, and the site is not known to be a site of
Aboriginal significance, as discussed above.
Other land
resources
The development will not have any affect on conserving and using
valuable land resources such as productive agricultural land, mineral
extractive resources or water supply catchments.
Water
The issue of water supply and stormwater disposal have been discussed
above. Furthermore, the proposed development will have no affect on
surface or groundwater, drainage flows or water quality.
Soils
The development will have no impact on soil conservation in terms of soil qualities or instability, management of soils, soil erosion and
degradation, sedimentation and pollution of water bodies contamination,
or acid sulphate soils. Appropriate conditions will be imposed to control
soil and sedimentation during the construction phase and again as
identified above, in relation to stormwater disposal.
Air and
microclimate
The development will not affect air quality and microclimatic conditions in
terms of existing air quality or pollution, as there will be no emissions of
dust, particulates, odours, fumes, gases or pollutants when operational.
Standard nuisance conditions will be imposed with regards to the
construction phase.
Flora and fauna
The development will not have any impact on critical habitats, threatened
species or populations, ecological communities or any other protected
species, or on native fauna or vegetation.
Waste
There is likely to be a small amount of building waste generated during
the construction phase and demolition. This shall be collected and
removed form the site, and disposed off in a Council approved landfill
site.
Once developed, waste generated by the development can be catered
for using the system in place for the existing development.
Energy
The development will have little or no impact with regards to the use or
conservation of energy.
Noise and
vibration
Since the business commenced operations (in 1994), a number of
complaints, essentially pertaining to the hours operations (leading to
noise issues) have been received. Each time the (previous) owner
attempted to rectify the situation, as some times it was as simple as the
timers had not been changed to cater for daylight savings time.
As identified earlier, there are a number of noise sources on the site,
which seem to cause problems when occurring beyond 10:00 pm. The
impacts and the key to reducing them, are as follows:
§ hours of operation – the owner has agreed to install more prominent
signage pertaining to the hours, and has agreed to turn the equipment
off 20 minutes earlier (at 10:10 pm)
§ the beepers – the current owner has agreed to implement measures to
reduce the volume,
§ patron behaviour – the owner has agreed to install additional signage,
about being considerate of neighbours,
§ radio – will only operate between 8:30 am and 6:00 pm),
§ the automatic car wash (high pressure rinse) – the proposed extension
of two (2) manual wash bays, will not exacerbate this issue.
As a result of the additional manual bays, the existing operating (pump)
system is to be replaced. The manufacturer had advised that they do not
have any noise specifications for the new pump, as the pump itself emits
minimal noise, and being newer is quieter than the existing pump. The
existing pump is housed in the brick building, and when the door is
closed, is barely audible.
Consequently, it is not considered that the additional wash bays will
result in any significant or unacceptable increase in noise, on the
understanding that the hours of operation are adhered to.
Natural hazards
There are no known risks to people, property or the biophysical
environment from – geologic or soil instability, flooding or bushfire, as a
result of any of the facets of this proposal.
Technological
risks
There are no known risks to people, property or the biophysical
environment from industrial and technological hazards, land
contamination and remediation or building fire risk.
Safety, security
and crime
prevention
It is not considered that the proposed development would impact on the
security and safety of adjoining properties nor will the design encourage
criminal activity.
Social impact in
the locality
It is not considered that the development will have a negative social
impact in terms of the health and safety of the community, social
cohesion, community structure, character, values or beliefs, social equity,
socio-economic groups or the disadvantaged, and social displacement.
Economic impact
in the locality
It is not considered that there will be any negative impact in economic
terms.
Site design and
internal design
The site onto which the existing operation is proposed to expand is a very
constricted one being long, narrow and confined between much larger
lots that are developed. The extension of the existing use onto the
subject site is a sensible use of it and the proposed layout of the
development will tie it in with the existing to ensure the site is used
efficiently for the purpose.
As the extension of the existing development onto the subject site
crosses a boundary, a consolidation of lots is required. The applicant
has indicated that a consolidation is already underway, separate to this
application and consistent with relevant legislation, however a condition
is proposed that will ensure the consolidation is completed and registered
with the NSW Land and Property Information prior to the issue of an
Occupation Certificate and the operation of the development.
An assessment under the Building Code of Australia has been carried
out, and relevant conditions imposed. A survey will be required at peg
out stage to determine that structure is located within the site (as it is
being built to the boundary).
Construction
The environmental issues and impacts associated with the construction
phase of the development have been addressed throughout this report as
necessary. This includes such things as erosion and sedimentation
control, hours of construction, etc.
Cumulative
impacts
Impacts from the proposed development include such things as noise
and traffic, and the potential cumulative nature of these impacts can take
many forms.
This first is individual impacts occurring so close in time, that the effects
of one have not had time to dissipate before the next one commences.
The second is from individual impacts occurring so close in space
(location) that the effects overlap. The third form is the repetitive nature
of the impacts (often minor), that erode environmental conditions, and
finally the fourth form is synergistic effects whereby the impacts when
interacting together will produce an effect that is greater than, or different
than, individual effects.
In this instance it is not considered that any of the identified impacts
occurring in any of these manners, would result in any greater or different
impacts.
79C(1)(c) - The suitability of the site for the development
Does the
proposal fit in the
locality ?
The proposed development does fit in the locality given the nature of the
area. There are no constraints posed by adjacent developments that
would prohibit this proposal. There are adequate utilities and services
available to the proposed development. The air quality and microclimate
are appropriate for the development, there are no hazardous landuses or
activities nearby, and ambient noise levels are suitable for the
development.
Are the site
attributes
The site is not subject to natural hazards including flooding, subsidence,
slip, mass movement or bushfires. The soil characteristics are
conducive to
development ?
appropriate for the development, and there are no critical habitats, or
threatened species, populations, ecological communities or habitats on
the site. The development will not prejudice future agricultural production
and there are no known mineral or extractive resources on the site. This
issue of potential site contamination has been discussed previously.
79C(1)(d) - Any submissions made
Submissions received have been identified and discussed above.
79C(1)(e) - The public interest
Staff are not aware of any policy statements from either Federal or State Government that
are relevant to this proposal, nor any planning studies or strategies. There is no
management plan, planning guideline or advisory document that is applicable to a
development of this nature. Also, there are no covenants, easements, or agreements that
affect the proposal that cannot be suspended consistent with the LEP. As such, the proposal
would not contravene the public interest.
CONCLUSION
This report addresses the impacts of the development, and in particular the issues raised in
the submissions. The proposal is considered to satisfy relevant legislative and planning
requirements, and that there are no reasons warranting refusal of the application. Therefore
approval is recommended, subject to the conditions identified below.
Consultation
As detailed within the above report.
Budget Implication
Nil
Attachments
Nil
Recommendation
That Council determine the following development application, by way of approval,
subject to the conditions identified below:
§
§
Application number:
Property:
§
Development:
2015/DA-00176
Lot 1 DP435419 and Lot 10 DP 814865, 146 Nasmyth
Street and 23 Main Street, Young
Commercial - two (2) bay extension to existing
carwash, including demolition and ancillary works.
ADMINISTRATIVE CONDITIONS
General
1
The development shall be generally in accordance with development
application number 2015/DA-00176 submitted by the applicant on 23rd
September 2015 and be in accordance with the supporting documentation
submitted with that application, including, but not limited to, the following:
Revision Name of Plan
Dated
Date submitted
/ Issue
Architectural/Design Drawings prepared by Andy’s Design & Drafting.
Drawing No.
Site Plan Existing/Proposed 08/2015 23rd October 2015
Site (Proposed plan)
08/2015 23rd October 2015
Site (Floor plan)
08/2015 23rd October 2015
Section/Specifications
08/2015 23rd September 2015
Section
08/2015 23rd October 2015
Elevation (Floor plan)
08/2015 23rd September 2015
Site (Proposed Plan) –
Page: 2/6
showing existing and
08/2015 13th November 2015
proposed lighting
Statement of Environmental Effects prepared by SBM Planning dated September 2015.
Page: 1/6
Page: 2/6
Page: 3/6
Page: 4/6
Page: 5/6
Page: 6/6
-
Letter (2 pages), by SBM Planning, dated and submitted 1st December 2015.
as modified by any conditions of this consent.
2
The use shall not commencing until such time as the requirements of this
consent have been carried out to Council's reasonable satisfaction, as
signified in writing.
3
Any changes to the development will require the submission of an application
to modify the consent, under section 96(1A) of the Environmental Planning
and Assessment Act 1979.
Signage - advertising
4
No advertising signage is approved with this consent. Any advertising
signage to be installed on the site is subject to the provisions of State
Environmental Planning Policy (Exempt and Complying Codes) 2008 or
subject to a separate development application.
Building Code of Australia
5
All building work must be carried out in accordance with the requirements of
the Building Code of Australia.
Demolition
6
Approval for the demolition and removal of the existing shed on Lot 1 DP
435419 is granted subject to the following conditions:
(a)
Demolition of the subject building shall be carried out in accordance
with the requirements of Australian Standard AS2601 The Demolition
of Structures;
(b)
The demolisher shall comply with the requirements of the
Occupational Health and Safety (OHS) Act 2000 and its subordinate
documents, and shall prepare and maintain on-site, a safe work
method statement in accordance with the OHS Act 2000 and the OHS
Regulations 2001.
(c)
Precautions shall be taken in accordance with the requirements of the
WorkCover Authority of NSW in respect of:
i)
Protection of site workers and the public;
ii)
Asbestos handling and disposal where applicable. In particular, a
Licensed Asbestos removal agent shall be used to perform these
works, whom in turn shall give appropriate notice to the Landfill
that disposal will be required.
(d)
Suitable measures shall be taken to ensure that there is no adverse
effect to occupants of adjoining buildings and the public by the
generation of dust and noise;
(e)
Protection shall be afforded to the users of any public place by the
provision of hoardings adjacent to any public places;
(f)
Adequate and satisfactory arrangements shall be made to ensure the
disposal of any rubbish generated and such arrangements are in
compliance with Council’s policies on rubbish and waste disposal.
PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE
Signage – operational
7
Details (location, size and content) of all operational signage (hours of
operation and patron behaviour) proposed as part of this application, shall be
lodged with Council, prior to the issue of a construction certificate.
Stormwater
8
Prior to the issue of a Construction Certificate, the developer shall submit to
Council for approval, a stormwater design plan addressing the hydraulic
requirements, discharge details, pipe sizes, pit details and major flow escape
paths for the development. This plan shall also show finished site levels and
construction techniques, to prevent the entry of stormwater into the wash bays,
and the egress of wastewater to the stormwater system.
Water contributions
9
Prior to the release of a Construction Certificate, evidence shall be submitted
to Council's Planning, Environment and Strategic Services Department that
the Water and Sewer Supply Authority’s obligations have been met with
regards to headworks and contributions for this development.
Such
Certificate of Compliance of payment, or satisfactory arrangements, shall be
furnished prior to the release of the plan of subdivision.
Advice to Applicant:
(a)
The Water and Sewer Supply Authority for this development is the
Utility Services Department of Young Shire Council.
(b)
The Water and Sewer Supply Authority has indicated that the following
contributions are applicable:
i)
The Golden Fields County Council Buy-in Contribution Charge
per additional equivalent tenement (ET) created, being 5.2
ETs. Payment of the contribution will be at the ET rate
nominated by Golden Fields County Council at the time of
payment, which is subject to change. An ET for the current
financial year is $ 6,974, and if paid prior to 30th June 2015, the
total contribution will be $ 35,328 (subject to no further change
by Golden Fields County Council).
ii)
The Young Shire Council’s Section 64 Water Contributions per
additional equivalent tenement (ET) created, being 5.2 ETs.
Payment of the contribution will be at the ET rate nominated by
Young Shire Council at the time of payment, which is subject to
change. The cost of one ET is $ 1,090 until 31st December
2015, after which the fee will be $ 3,370 until 30th June 2016.
If paid prior to 31st December 2015, the total contribution will
be $ 5,668; if paid on or after 1st January 2016, the total
contributions will be $ 17,524 (subject to no change by Young
Shire Council).
NOTE: At the end of the first twelve (12) months of operations
following the commissioning of the two (2) new wash bays,
Council will review the actual water usage. If water usage is
less than that levied, Council will refund that percentage of the
contribution paid. If water usage is greater than that levied, no
further contributions will payable.
Sewer Contributions
10
Prior to the release of a Construction Certificate, evidence shall be submitted
to Council that the Water and Sewer Supply Authority’s obligations have been
met with regards to headworks and contributions for this development.
Advice to Applicant:
(a)
The point of contact for the Water and Sewer Supply Authority for this
development is the Young Shire Council.
(b)
The following contributions are applicable:
(i)
The Young Shire Council’s Section 64 Sewer Contributions per
additional equivalent tenement (ET) created, being 5.2 ETs.
Payment of the contribution will be at the ET rate nominated by
Young Shire Council at the time of payment, which is subject to
change. The cost of one ET is $ 1,337 until 31st December
2015, after which the fee will be $ 4,070 until 30th June 2016.
If paid prior to 31st December 2015, the total contribution will
be $ 6,952.40; if paid on or after 1st January 2016, the total
contributions will be $ 21,164 (subject to no change by Young
Shire Council).
NOTE: At the end of the first twelve (12) months of operations
following the commissioning of the two (2) new wash bays,
Council will review the actual water usage (and subsequent
discharge). If water usage (and discharge) is less than that
levied, Council will refund that percentage of the contribution
paid. If water usage (and discharge) is greater than that
levied, no further contributions will payable.
PRIOR TO COMMENCEMENT OF WORK
Construction Certificate
11
A Construction Certificate must be obtained from Council or an Accredited
Certifier prior to construction work commencing (approved demolition works
do not require a construction certificate).
Demolition
12
It is the responsibility of the person having the benefit of this consent to notify
the adjoining neighbours two (2) days prior to commencing work of the
intention to carry out demolition works. The notification shall detail the type of
machinery to be utilised, hours of operation, likely duration of works, and
safety measures taken to protect property and persons from damage.
Principal Certifying Authority / construction signage
13
Prior to commencement of work, the person having the benefit of the
Development Consent:
(a)
(b)
(c)
shall appoint a Principal Certifying Authority (PCA) and
shall ensure a Construction Certificate is issued by the PCA;
shall notify Council of their intention to commence the site works (at
least 2 days notice is required).
14
The Principal Certifying Authority shall determine the inspections and
compliance certificate that are required.
15
Where Young Shire Council is nominated as the Principal Certifying Authority,
the following requirements shall be satisfied before works commence:
§
§
16
The Principal Certifying Authority Service Agreement shall be completed
and signed by the applicant; and
Terms and conditions of the principal certifying Authority Service
agreement shall be satisfied.
Where Young Shire Council is not the Principal Certifying Authority, the
following requirements shall be satisfied before works commence:
§
Principal Certifying Authority name address and registration details from
the Building Professionals board shall be registered with Council;
§
17
Construction Certificate shall be registered with Council.
No more than two signs shall be erected at the front of the site to display the
following details. At least one of these signs shall have the following
minimum information:
§
the name of the Principal Certifying Authority, their address and telephone
number;
the name of the person in charge of the work site and telephone number at
which that person may be contacted during work hours;
that unauthorised entry to the work site is prohibited;
§
§
and both signs shall be maintained to a tidy and must be removed when the work
has been completed.
18
The builder shall maintain on the site, at all times a legible copy of the
following:
§
§
Development Consent including plans and related documentation;
Construction Certificate including plans, specifications and certificates.
Survey
19
A document from a registered and practising land surveyor shall be submitted
to Council at the following stages of construction:
§
peg out and prior to construction commencement.
Erosion Control
20
Erosion and sedimentation control measures shall be implemented on the site
prior to work commencing.
Works within a Council Road Reserve
21
Any construction works, including accesses, footpaths, or the like on public
roads dedicated in the name of Young Shire Council or Crown road reserves,
require a road opening permit which will detail Council specifications for the
proposed works. (Application form attached).
22
A Traffic Control Plan (TCP) shall be prepared and submitted to Council for
approval, prior to any works on the road reserve commencing. An accredited
person shall develop the TCP, and it shall contain their Certification Number
and the date of issue.
DURING CONSTRUCTION
Site Preparation – Cut and Fill
23
The applicant shall ensure that any cut or fill on site is appropriately graded,
drained or retained and drained as necessary.
24
Retaining walls greater than 1 metre in height shall be designed by a suitably
qualified practising and insured Structural Engineer. The design shall be
submitted to and permission to proceed granted by Council prior to work
commencing.
25
It is a prescribed condition of this consent that if the development involves an
excavation that extends below the level of the base of the footings of a
building on adjoining land, the person having the benefit of the consent shall,
at the person’s own expense:
(a)
Protect and support the adjoining premises from possible damage from
the excavation; and
Where necessary, underpin the adjoining premises to prevent any such
damage.
(b)
This condition does not apply if the person having the benefit of the consent
owns the adjoining land or the owner of the adjoining land has given written
consent to this condition not applying.
Stormwater
26
The existing stormwater drainage system on-site shall be extended to service
Lot 2 at the Developer’s cost and in accordance with Council’s Engineering
Guidelines for Subdivisions and Developments.
27
The proposed car wash extension shall be designed and constructed to ensure
that:
(a)
(b)
28
wastewater from the wash bays does not enter the stormwater system,
and
stormwater from the hard stand areas (outside of the wash bays) does
not enter the wash bays, to minimise the quantity of stormwater entering
the pre-treatment unit.
The developer shall upgrade the internal stormwater system to achieve the
above outcome.
At present there is a minor amount of wastewater
discharging into Council’s stormwater system.
NOTE: Condition 8 of this consent requires the submission and approval of
stormwater details for the development, prior to the issue of a Construction
Certificate.
Liquid trade waste
29
A coalescing plate interceptor (CPI/CPS) with a capacity of 2000 L/h, a
hydrocyclone separation system (HSS) or a vertical gravity separator (VGS)
sized according to the influent flow rate, shall be installed on-site to treat the
liquid trade waste.
30
A collection well and non-emulsifying pump shall be provided as part of the
pre-treatment system.
31
The pre-treatment system shall be installed as per the manufacturers
specifications
32
A dry basket arrestor or screen shall be fitted to all floor wastes the drain to
the sewerage system.
Wastewater drainage / sewer
33
The developer shall ensure that all wastewater from the wash bays is
intercepted and pre-treated prior to discharge in to Council’s sewer system.
34
A section 68 approval shall be obtained from Council prior to any works
commencing on site regarding connection to reticulated sewerage system or
connection to the on-site sewerage management system.
35
All plumbing and drainage work shall comply with the requirements of the
Plumbing Code of Australia and the Plumbing Code of Australia.
36
A plumbing and drainage diagram designed by a licensed plumber and
drainer shall be submitted to and approved by Council prior to the external
drainage inspection being booked.
37
A minimum height of 150mm shall be maintained between the top of the
overflow gully riser (disconnector trap) and the lowest fixture connected to the
drain.
Water
38
Where the internal water supply service is required to be relocated or
extended to service the new wash bays, this shall be carried out by a licenced
plumber at full cost to the developer.
39
Under the Australian Standard AS 3500 Part 1, all properties with a
connection to the water supply system with a medium or high hazard rating
must install appropriate, testable backflow prevention devices for containment
purposes.
Demolition
40
No materials, goods, equipment, machinery, etc, shall be placed on Council's
footpath, or any other public area, during the demolition phase, unless the
approval of Council has been previously obtained.
41
Pedestrian and vehicular access shall be maintained in Nasmyth Street at all
times, during the demolition or removal of the existing shed.
42
If Council's footpath/road area is to be utilised during the demolition or
removal of the existing dwelling, then the following conditions shall be met:
(a) Prior to any works being undertaken on the footpath, or the footpath
being utilised to carry out work on the building, the developer shall lodge
a Traffic Control Plan (TCP) in accordance with the Roads and Traffic
Authority’s Traffic Control at Work Sites Manual 2003. This plan shall
indicate the safe passage of pedestrian flow around the work site. The
TCP shall be signed by an accredited person who shall attach a copy of
their photo identification.
43
Council shall carry out all works associated with the supply or disconnection
of water external to the site (including work on the water meter), at full cost to
the Developer.
44
The Developer shall carry out all works associated with the supply or
disconnection of sewerage services within the site, with the work being
carried out by a licensed plumber where necessary.
Hours of construction/demolition
45
For reasons of residential amenity in the neighbourhood, work on the project
shall be limited to the following hours:
(a)
(b)
(c)
Monday to Friday:
7.00am to 6.00pm
Saturday:
8.00am to 5.00pm
No work on Sundays or public holidays.
Waste Disposal
46
The developer must provide an adequate receptacle to store all waste
generated by the development pending disposal. The receptacle must be
regularly emptied and waste must not be allowed to lie or accumulate on the
property other than in the receptacle.
Storage of materials
47
No materials, goods, etc, shall be placed in Council's road reserve during the
construction phase.
Lighting
48
All lighting installed on the site
beams do not project directly
Further, such lighting shall be
cause any inconvenience to
motorists.
shall be installed in such a manner that light
onto premises other than the subject land.
designed in such a manner that it does not
the residences on adjacent properties or
Layback
49
The existing layback shall be removed and replaced at the developer’s cost.
50
A new, commercial standard layback and footpath crossing shall be provided
to the development, to Council’s specifications and satisfaction and at the
developer’s cost.
PRIOR TO OCCUPATION OR COMMENCEMENT OF USE
Occupation (Completion) Certificate
51
A final Occupation (Completion) Certificate must be issued by the Principal
Certifying Authority prior to occupation or use of the development. In issuing
an occupation certificate, the Principle Certifying Authority must be satisfied
that the requirements of section 109H of the Environmental Planning and
Assessment Act 1979 have been satisfied.
PRIOR TO THE ISSUE OF AN OCCUPATION (COMPLETION) CERTIFICATE
Consolidation of lots
52
Lot 1 DP 435419 and Lot 10 DP 814865 shall be consolidated into a single
land parcel, and evidence of the consolidation shall be submitted to Council.
Signage
53
The hours of the car wash (6:00 am to 10:00 pm) are to be clearly signposted
on the site.
54
Signage regarding expected patron behaviour, and requesting that they be
mindful of the residential neighbours shall be erected on-site.
Final inspection
55
When all work as indicated on the approved plans/specifications is completed,
the applicant shall notify the PCA to arrange for a final inspection to be
undertaken, in order to issue a final Occupation Certificate.
DURING OPERATIONS
Hours of operation
56
The hours of operation of the car wash on the consolidated site shall be
restricted to 6:00 am to 10:00 pm.
57
The equipment shall be programmed to turn off no later than 10:10 pm each
day, so that the facility cannot be used after this time, until 6:00 am the next
day.
Noise
58
The piped music/radio, shall only operate between the hours of 8:30 am to
6:00 pm, and at such a volume so as not to be “offensive” noise under the
Protection of the Environment Operations Act 1997.
59
The volume of the speakers emitting the beeping noise shall be reduced by
modifying the speakers with sound attenuation measures (baffling) or by
another method, so as not to be “offensive” noise under the Protection of the
Environment Operations Act 1997.
Lighting
60
Lighting (other than security lighting that is kept to a minimum) shall be
programmed to turn off no later than 10:10 pm each day, so that the facility
cannot be used after this time.
Detergents / chemicals
61
Only quick-break detergents shall be used in the washing process.
62
All chemicals shall be stored in such a manner that spills and leaks are
prevented from entering the sewerage or stormwater systems.
ITEM 8.07
TEMPLEMORE ST STORMWATER DRAINAGE
Prepared by: Director of Utility Services
File Number:F33.0
Purpose
To inform Council of the stormwater drainage issue on 63 Templemore St and to gain
approval for amending the current budget to contribute to the purchase of the pipes
in accordance with previous informal arrangements.
Strategic Links
1.8.2 Provide effective management and maintenance of Council's stormwater
infrastructure
Background
Council staff has been dealing with a recent issue regarding previous arrangements
for the installation of trunk stormwater drainage at 63 Templemore St. The lot in
question historically lies in the natural drainage path from the now developed Hardy
Ave and Keevil Drive areas.
This area was developed circa 1970s and dual stormwater lines were run to the
Templemore St property where stormwater was discharged onto the land via a
headwall with two 450 diameter pipes. At this time the upstream developer was also
the downstream landowner and the downstream land was all zoned rural.
At some point in time an agreement was made between Council and the property
developers/landowners that Council would purchase pipes to convey the stormwater
from the headwall to Spring Creek and that the developers would subsequently lay
them. Council purchased a portion of the pipes, which were stockpiled onsite for a
number of years and never installed, the remainder of the pipes were never
purchased. Subsequently these pipes were removed and utilised at another location
on the same landowner’s property (in 2003) with the leftover pipe from this work used
elsewhere by Council.
More recently there have been a number of further developments and modifications
on this land. The easement that was intended to be placed over the original drainage
line was accepted by Council in an alternate location as part of the 1999 subdivision.
The area has since been rezoned as residential, opening up the potential for greater
subdivision. Boundary adjustments have occurred and the property has now been
sold. The new owner is looking at the possibility of subdividing and this has prompted
the request that Council contribute to the stormwater drainage system as per
previous arrangements.
Discussion
Council’s drainage system discharges to the natural drainage line. If the subdivision
was occurring today and there was no concentrated flow onto this land the developer
would be responsible for managing the natural flow across his land as part of any
subdivision work. Given that the Council system concentrates flow onto his land then
Council could be expected to contribute for the volume of flow in excess of the
natural flow.
Council documents and discussions with the previous owners indicate that Council
committed to purchase 124 (approx) x 600mm pipes and these would be installed by
the owner. The value of 124 pipes today is approximately $49,600. Pipe lengths are
2.5m and therefore this would allow a distance of approximately 300m of pipe to be
installed. The actual distance of pipe from the headwall to the creek is approximately
230m (GIS not actual measurement). This would equate to approximately $36,800.
Given that there was no design or justification for the 124 pipes it would be
reasonable that Council would only contribute to pipes to convey the stormwater via
the shortest distance possible. An approximate measure has been taken using the
Council mapping system.
Existing headwall
The line that has been measured is the most direct route to the creek run along the
lot boundary to reduce the impact on any future development potential. If the
developer chose to follow a different alignment then rather than purchasing the pipes
Council would pay the equivalent contribution. A formal agreement would be entered
into stating timeframes for when contributions would be payable.
Consultation
Various meetings have been held with the current and previous owners to
understand the issues involved. No paperwork has ever been presented to Council
stating the agreement for the supply (Council) and installation (property owner) of the
original stormwater drain. Council’s records systems have been reviewed to
determine chronology of the events that occurred and decisions that were made.
Whilst no agreement appears to exist, the documentation is clear that Council did
purchase some of the pipes at one stage, which were later removed and utilised by
Council.
Budget Implication
The provision of the pipes (or contribution to) has not been included within the
current year budget. Council have currently spent approximately $65,000 of its
$110,000 stormwater capital budget. There are no other major capital works planned
for this financial year as any work identified in the Floodplain Risk Management
Study & Plan (FRMS&P) cannot commence until a concept design has been
completed if the works are to be eligible for subsidy. This amount would therefore
only be used for renewal or emergency works as needed therefore could be allocated
to the contribution for the pipes.
Recommendation
That Council:
i)
ii)
iii)
iv)
Contribute to the purchase of the pipes for the site based on the original
agreement of Council purchasing the pipes and the owner installing them.
The value of the pipes be determined based on the shortest route to the
creek that is approximately 230m.
A formal agreement be drawn up between Council and the landowner; and
the contribution of $36,800 to be taken from the 2015/2016 stormwater
budget.
Attachments
Nil
ITEM 8.08
AWARD OF TENDER FOR THE YOUNG CONVEYANCE
SEWERAGE MAIN
Prepared by: Director Utility Services
File Number: F127.11
Purpose
This report has been prepared and presented to Council to seek endorsement for the
awarding of the tender for the conveyance sewerage main, which forms the second
stage of the Young Sewerage Scheme Upgrade.
Strategic Link
1.1.6 Provide the community with an effective and affordable sewerage service.
Background
Design for the Young Conveyance Sewer Main (CSM) commenced in 2011. As a
result of the combining of the STP and Recycled Water Scheme projects the CSM
was delayed until the completion of these two projects. This also allowed time for the
sewerage network hydraulic modelling to be fully developed to provide a more
accurate size requirement for the main. Final designs were received in December
2014.
Stage 2 approval was granted from the Minister for Land and Water in February 2015
and tenders were called later that month. Tenders were called in March 2015 with a
recommendation being made to Council at the July meeting of Council. After a
rescission motion it was resolved by Council to not award the tender at that time and
to retender for the contract. Subsequently stage 3 approval from the Minister was
received and remains applicable for the current tender process.
The contract was re-tendered on 3 September with a few minor amendments. The
tender period closed on 20 October. Staff have reviewed the tenders in accordance
with the tender review plan assessing the tenders on both price and non-price
criteria. A recommendation has been provided for Council’s consideration, please
refer to the confidential attachment. Young Shire Council staff will be undertaking the
project/construction management for the project with independent advice being
provided from NSW Public Works Bathurst Regional Office who have been engaged
in an auditing/review capacity.
Discussion
Council staff has undertaken a detailed tender review process to ensure that the
Council is presented with the most advantageous contractor that also provides the
best value for money. The confidential attachment details the process that was
followed and explains a number of issues that were resolved in reaching the
recommendation.
Council previously requested Stage 3 approval from the NSW Minister for Land and
Water. The Stage 3 approval identifies the exact dollar value of subsidy that will be
provided by the government for the project and subsequently allows Council to award
the successful tender. This approval was received in July and the Minister’s office
confirmed that the approval would remain valid however Council will be required to
resubmit the final prices to confirm the exact dollar values.
Consultation
The Young Sewerage Scheme has been included in Council’s Community Strategic
Plan and annual budget for a number of years. Council has undertaken detailed
consultation with its regulatory agencies and has the support of these for the project.
The tender process was carried out within the requirements of the Local Government
(General) Regulation 2005. The review was carried out by Council staff. The same
tender review panel was used during both processes.
Budget Implication
The original project estimate for the construction of the conveyance main was $3.6M
in 2011. Since that time Council has undertaken hydraulic network analysis of its
sewer system, which resulted in the increase of the pipe size required to cater for
future growth. The original estimate also failed to include any allocation for the
requirement for pumped systems on the northern side of Milvale Rd.
Due to the necessity for bypass pumping of the sewage during construction and the
depth of excavation in some locations there is also an element of risk that is reflected
in the proposed contract price. A revised estimate of $4.4M (ex GST) was provided
by NSW Public Works in October this year. The preferred tender price is 5% higher
than the estimate.
Council’s current budget allocation for the conveyance main is $3.6M. Loan funds will
be required and these have been previously reported and approved by Council.
The NSW Government has committed to providing funds to Council through its
Country Town Water and Sewerage subsidy scheme (CTWSSS). The Government
subsidy rate is 24.5% and is applicable to the pre-construction activities, the
construction contract, project and construction management and land matters. The
total value of subsidy therefore is likely to be $1,221,085 and will be paid in
accordance with the milestones indicated in the conditions of the funding agreement.
Summary
Based on receiving a Ministerial Offer of $ 1,221,085 Council’s financial
requirements are as follows:
Pre-construction Activities (completed)
Contract price
Construction Mgt
Land Matters
Total Costs
Less Subsidy (24.5%)
Council funds required
$ 154,599
$ 4,614,422
$ 205,000
$
10,000
$ 4,984,021
$ 1,221,085
$ 3,762,936
Recommendation
That Council:
1. Award the contract to construct the Young Sewerage Scheme in accordance
with the recommendation contained within the confidential attachment;
2. Accept the Minister’s offer of financial assistance for the Sewerage Scheme
and affix the seal to the agreement;
3. Approve the borrowing of up to $ 3.8M for the conveyance sewer main and
delegate to the Mayor, the General Manager and nominated Councillor the
authority to determine the most advantageous borrowing method and lender.
Attachments
Confidential attachment – tender recommendation (attached to Confidential report)
Tender evaluation plan (attached to Confidential report)
Funding letter from the Minister - #194114 (attached to Confidential report)
ITEM 8.09
UTILITY SERVICES PROJECT STATUS REPORT
Prepared by: Director of Utility Services
File Number: F127.00 and F166.00
Purpose
This report has been prepared to present to Council the current status of the major
projects being undertaken by Council’s Utility services department for the water
supply and sewerage services.
Strategic Link
1.1.5 Provide a safe and reliable water supply at an affordable cost.
1.1.6 Provide the community with an effective and affordable sewerage service.
1.8.2 Provide effective management and maintenance of Council's stormwater
infrastructure
Background
Council are responsible for the provision of safe, effective and affordable water,
sewerage and stormwater services for the township of Young. In order to do this
Council have developed a range of strategic documents that guide the process of
operations, maintenance and capital works to be undertaken. This report highlights
some of the major projects currently underway and the status of these.
Discussion
Developer Servicing Plans
Developer charges are up-front charges that a LWU can levy under section 64 of
the Local Government Act 1993 to recover part of the infrastructure costs incurred in
servicing new development or additions and changes to existing development.
Developer charges provide a source of funding for infrastructure and provide signals
to the community regarding the cost of urban development. In essence, where the
costs of serving new urban development are in excess of the current and expected
costs of servicing existing customers, then the additional costs should be recovered
from new entrants in the form of an up-front contribution.
These plans were adopted by Council in August this year and the new charges will
be implemented in January 2016. Council has undertaken a process of community
consultation in order to advise those people that will be affected ie those that already
have approved development applications or those with outstanding or deferred
charges on their property.
Hydraulic Models
Council have now established water, sewerage and stormwater hydraulic models.
These models can identify the current deficiencies of the Council’s networks
therefore informing renewals programs and also provide information for future
extensions of the network to service new developments. The models will now be
used to develop a servicing strategy to cost and prioritise Council’s future capital
works programs. The models are already being used to assess some small
developments.
Sewer renewals program
Through participation in the CEEP2 project Council were able to budget for an
additional $100,000 worth of sewer renewals for the 15/16 financial year. The
following items have been identified for completion this financial year; sewerage
pump station switchboard upgrades, pipe relining and bursting based on priority
schedule and the development of servicing strategy for future extensions.
Conveyance Sewer Main
Tender recommendation is being presented to Council under separate cover at this
meeting.
Wombat Road water main renewal
The water main along the Wombat Road between Purchas St and Pestells Lane has
recently been completed. This line replaced the old asbestos cement (AC) line that
was subject to numerous breaks. Council used directional drilling for the section
along the front of the old cemetery to avoid damage to the trees, avoiding having to
look at tree removal. This line will reduce the number of interruptions in this area and
upgrading of the pipe size will provide the availability for further growth.
Cowra Road water main replacement
Council committed to the replacement of the previously privately owned section of
the Cowra Rd water main. The replacement of this was delayed in order to model the
full extent of the system given the changes to the zoning in the area to ensure that
assets were sized appropriately. The result demonstrated that the upgrade works
were required to a much larger extent than originally anticipated.
Council then commenced the process of selecting a route from the town reservoir
through to the current termination point on Commons Rd. This line will be upgraded
to 225mm diameter pipe from the reservoir through to Taylor Rd and then 200mm for
the remainder of the route. Due to the proposed future work on the Olympic Highway
Council were also required to select a route that did not impact on this work. It was
therefore decided to place the line in private property and therefore land negotiations
were necessary.
Council now has a final route layout, has received support from the majority of
landowners and has developed its project management plan for the construction.
Pipes have been ordered however this year’s capital budget will not allow for the full
installation of the pipe and therefore it will be completed in two stages. The first stage
will see the installation of the 250 pipe to Taylor Road. The remainder of the work will
commence in the new financial year.
Floodplain Risk Management Plan and Strategy
The plan has now been adopted by Council. Council has submitted an application for
funding for the concept design of the upgrade works identified in the plan. This
concept study must be completed prior to undertaking any capital works as future
funding for projects is not retrospective. A separate report is being tabled at this
meeting to discuss the use of part of the stormwater budget for this year.
Consultation
All these projects have been identified in either Council’s Community Strategic Plan
or the Water and Sewer Strategic Business Plan. Both these processes required
community consultation in their development and have all been previously adopted
by Council. The proposed water and sewerage servicing strategy will require cross
departmental input and also community engagement, particularly with developers to
assist in identifying the best value options for extending Council’s services.
Budget Implication
All projects currently remain within Council’s allocated budgets however given the
rate of water mains renewals required due to more frequent breaks a review of the
level of capital investment in this area will need to be undertaken. Large components
of the network are reaching the end of their useful life and will need replacing in the
near future. Asset renewal priority lists for water and sewer are currently being
updated to be included in the 16/17 budget process. Total asset management plans
that are currently under development will assist in the review of the allocation toward
water and sewer renewals.
Recommendation
That Council receive and note the status update for the water, sewerage and
stormwater projects.
Attachments
Nil
ITEM 8.10
ORGANICS COMPOSTING
Prepared by: MANAGER –
ENVIRONMENTAL & PUBLIC HEALTH
File Number: 164.06
Purpose
This report reviews the current kerb side green waste collection, and seeks Council’s
endorsement of investigation into possible partnership options for processing and
composting.
Strategic Link
STRATEGY 1.4.2 Provide efficient waste and recycling collection services and
implement strategies to reduce waste to landfill, reduce littering and dumping and
return recycled product for market reuse
ACTION
1.4.2.3
Deliver greenwaste collection program to the community
Background
In February 2014 Council applied for grant funding through the NSW Government’s
Waste Less Recycle More funding for the establishment of a kerbside greenwaste
and organics collection, which was awarded in June 2014.
This grant saw some $211,000 toward the start up costs of the service and in the
main, fund the initial roll out of bins for the service.
Stage 1 (Greenwaste only) was rolled out in mid June 2015, and since 1 July 2015 a
total of 269 tonnes of greenwaste has been collected and diverted from landfill.
Stage 2 (food organics) will see the introduction of the kitchen tidy bin and organics.
Discussion
It was originally anticipated that the greenwaste received during Stage 1 would be
used in a similar way to previous practice, where the product was shredded and then
made available as a basic mulch product at no cost. However changes to the
Resource Recovery Exemptions and Orders on the 24th November 2014 have limited
Council’s ability to make this product available to the public without pasteurisation
processes in place. Currently Council can only use the recently shredded product on
our own sites.
Further draft changes to the exemptions and orders are now proposed to come into
effect in 2016, but these appear not to reduce the need for pasteurisation processes
for kerbside collected product.
Council had planned to undertake shredding and compost the product to an enriched
soil state using natural inoculants, tarped piles and occasional turnover of product.
This process is well established and would meet the standards for pasteurisation.
Council staff are continuing to move towards the establishment of composting
processes in accordance with requirements set by the EPA. However, before further
outlay of costs in establishing infrastructure and processing protocols, Council staff
would like Council’s endorsement to investigate the possibilities of partnerships with
private businesses to ensure the Council is providing the most cost effective option
for ratepayers.
Consultation
Nil
Budget Implication
The greenwaste kerbside collection and processing is being framed on a cost
recovery basis.
Recommendation
That Council investigate options for the processing of organics, including the possible
partnerships with private business, to achieve the best outcome for Council and the
community.
Attachments
Nil
ITEM 8.11
INFORMAL PUBLIC WASH BAY
Prepared by: MANAGER –
ENVIRONMENTAL & PUBLIC HEALTH
File Number: 164.01
Purpose
To inform Council of current issues at the Victoria St Landfilll site and to ascertain if
Council would like Council staff to investigate the installation of a wash bay on the
site.
Strategic Link
STRATEGY 2.3.3
Develop a healthy and productive workforce and implement
safe working practices
ACTION 2.3.3.7
Encourage safe work practices and risk management
processes that promote zero harm culture
Background
The Victoria St Transfer station has been in use since its construction in 2004. The
original construction included the construction of a hard stand area next to the
compactor where the waste trailer is parked and connected to the compacter unit.
In September 2012, Council called for quotations to extend the slab (with an addition
of a 4m x 20m slab to the south of the existing slab). The purpose of the slab as
described in the Call for Quotation (#124 of 2012) was as a vehicle hardstand area.
In the time since 2012, members of the public and private contractors have been
using the area as a wash bay, utilising the hose (which was installed to clean fines
and build up under the compacter unit), to wash out trailers, horse floats, utes, skips
and trucks, and in some cases to wash the outside of their vehicles.
Discussion
Since the commencement of the use of the area as a wash out site, drainage issues
and subsequent Work, Health & Safety issues have arisen.
Due to wear of the concrete on the original slab and the fall/slope of the 2012
extension, water (and waste materials) are washing onto the trailer slab and pooling.
When there is an excess of water it does run off the slab to the north of the slab,
around the edge of the slab and to the existing pit. Little liquid runs directly into the
existing drainage pit.
Over the past two years Council has been in receipt of complaints from the driver of
the truck and via the South West Regional Waste Management Group in regards to
the drainage issue, and the impacts on the contracted Driver and Council workers on
the site.
In the area near the trailers legs the liquid and leachate has been measured at
80mm, and in the area off the edge of the original slab – in the area where the truck
driver exits the cab – it is muddy and closer to 150mm. The Driver has raised
concerns in regards to slipping on the surface of the slab and slipping off the slab into
the pooled muddy water on the side. Council staff have noted that the site can be
slippery, that the liquid is odorous, and staff and the driver have to walk through the
liquid (with unknown content) to change trailers on the compactor.
Images: the fines, waste and water ponding on the original slab under the trailer, and
the existing drainage.
Summary of issues
1. Due to wear of the original slab, liquid is pooling in an area under the trailer.
2. Due to the apparent use of the slab extension as an unintended wash bay the
amount of water, waste and leachate on the slab is impacting of the health
and safety of the council staff and the contracted truck driver, increasing the
risk on the site.
3. The area being used as a wash bay is in close proximity to the compactor,
which Council staff have assessed as a high risk area.
Council staff have investigated options to improve drainage and safety on the site by
installing a second pit in the low area of the original slab, extending the concrete, and
addressing stormwater diversion issues.
It is important to note that addressing drainage issues will not reduce the risk of the
public being in close proximity to the compactor and trailer.
Council staff have written to contractors to inform them that the extension slab was
not intended to be used as a wash bay, that works are required to be undertaken in
the area and that use of the area should cease as of 3 December 2015.
A Wash Bay
As previously stated, members of the public and private contractors have been using
the area as a wash bay, to wash out trailers, horse floats, skips and trucks, and in
some cases to wash the outside of their vehicles. The area has also been used by
Elouera to wash out their trucks and the public place bins, and has also been
regularly used by Council’s street sweeper.
In discussions with surrounding Councils and Waste Management Facilities any
wash areas on the site are used by Council vehicles and Council contractors only
(street sweeper and garbage trucks), and not the general public, as has been
currently happening at Victoria St.
There is no requirement in Council’s Environmental Protection Licence or in
legislation for Council to provide a public wash area on the site.
Following discussions with the NSW EPA, there is no reason why a wash bay could
not be constructed on the site if required, as long as it is designed to wash leachate
to the existing leachate drainage system, and is set up on a use-pays basis. At
present Council is paying for the water used.
Summary
Council staff are willing to investigate options for installing a wash bay at a suitable
location on the Victoria St site for a second coin operated public wash bay.
As there is an existing truck wash available at the saleyards it is not considered
necessary to provide one at this site. However, if Council believes that further
infrastructure is required then investigations into costs should be undertaken before
committing to the project.
Consultation
NSW EPA
Budget Implication
Unknown until investigation and design undertaken.
Recommendation
A matter for Council.
Attachments
Nil
ITEM 9
9.01
CORRESPONDENCE
#202365 21.03
NSW GOVERNMENT forwarding information regarding the 2016 NSW
Women of the Year awards
A copy of the Correspondence from the NSW Government is included
as an attachment to this item.
RECOMMENDATION:
and noted.
that the correspondence be received
From: Women of the Year Awards [mailto:[email protected]]
Sent: Tuesday, 10 November 2015 4:00 PM
Subject: NOMINATIONS OPEN - 2016 NSW Women of the Year Awards
Nominate for the 2016 NSW Women of the Year Awards
Do you know someone who deserves to be recognised for the
amazing work that they do?
There are many exceptional women in NSW who deserve to be recognised. If you would like to
acknowledge a woman in your community who has made a significant contribution, has
demonstrated excellence in her career, or is an inspiring role model, you can nominate her for the
2016 NSW Women of the Year Awards. Nominations are now open.
State-wide Award categories
•
The Premier’s Award recognises NSW women who have excelled in their chosen career,
field or passion. These women are exceptional achievers who have made a significant
contribution to NSW and whose accomplishments make them a strong role model for other
women.
•
The A.H. Beard Community Hero Award celebrates heroes and/or volunteers who have
made outstanding contributions to the community. These women are positive role models wh
inspire others to contribute to the community too.
•
Harvey Norman’s Young Woman of the Year Award celebrates women aged 18 to 30
years who have excelled in their career or made a significant contribution to their community.
•
Rex Airlines Regional Woman of the Year Award celebrates women from regional NSW
who have made significant achievements in areas that are important to regional or rural
communities.
•
NSW Aboriginal Woman of the Year, awarded by the Minister for Aboriginal Affairs. This
Award recognises Aboriginal women who have provided leadership in reconciliation and
building cohesion in the community.
Nominations close 13 January 2016. Visit www.women.nsw.gov.au for more information.
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Views expressed in this message are those of the individual sender, and are
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ITEM 10
10.1
10.2
10.3
10.4
CONFIDENTIAL REPORT
UNSIGHTLY KEEPING OF PREMISES - LACHLAN STREET, YOUNG
TENDER ASSESSMENT: TENDER 259 OF 2015 – SUPPLY AND
INSTALLATION OF FLOODLIGHTING FOR CRANFIELD OVAL
PROPOSED PRIMARY HEALTHCARE HUB FOR YOUNG
CONFIDENTIAL RECOMMENDATION TO ITEM 8.08 OF GENERAL
MANAGER’S REPORTS
PUBLIC ACCESS TO COUNCIL MEETINGS
In accordance with s10(1) of Local Government Act 1993 Everyone is entitled to attend a meeting of the Council and those of its
committees except as provided by s10A(2).
s10A of the Local Government Act 1993 further provides that a Council, or a
committee of the Council of which all the members are Councillors, may close to the
public so much of its meeting as comprises the receipt or discussion of any of the
following:
(c )
(d)
(e)
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct)
business,
commercial information of a confidential nature that would, if disclosed:
(i)
prejudice the commercial position of the person who supplied it, or
(ii)
confer a commercial advantage on a competitor of the Council, or
(iii)
reveal a trade secret,
information that would, if disclosed, prejudice the maintenance of law,
RECOMMENDATION: That Council close the meeting to the public in accordance
with s10A of the Local Government Act 1993 in order to consider the Confidential
Reports:
10.1
10.2
10.3
10.4
UNSIGHTLY KEEPING OF PREMISES - LACHLAN STREET, YOUNG
TENDER ASSESSMENT: TENDER 259 OF 2015 – SUPPLY AND
INSTALLATION OF FLOODLIGHTING FOR CRANFIELD OVAL
PROPOSED PRIMARY HEALTHCARE HUB FOR YOUNG
CONFIDENTIAL RECOMMENDATION TO ITEM 8.08 OF GENERAL
MANAGER’S REPORTS
Due to the following:
(c )
(d)
(e)
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct)
business,
commercial information of a confidential nature that would, if disclosed:
(i)
prejudice the commercial position of the person who supplied it, or
(ii)
confer a commercial advantage on a competitor of the Council, or
(iii)
reveal a trade secret,
information that would, if disclosed, prejudice the maintenance of law.