Quail Hill Scout Reservation
2016 Parents and Leaders Guide
A Nationally Accredited Camp
Day Camp
Half Week Resident Camp
Webelos Full Week Resident Camp
Monmouth Council BSA
705 Ginesi Drive
Morganville, NJ 07751
(732) 536-2347
www.monmouthbsa.org
www.qhsrcamp.org
Program Information
2016 DAY CAMP PROGRAM
Our Day Camp program is set up to offer a wide variety of activities based on seven separate
program areas which include Pool, STEM, Nature, Scout Skills, Pond, Games and BB & Archery.
Scouts are broken up into Dens based on their age. These Dens attend each area on a varying daily
rotation. All activities are planned to ensure that they are age appropriate. Our main focus during
Day Camp is FUN. Cub advancement opportunities will also be offered.
Week 1 – July 11 – 15, 2016  Week 2 – July 18 – 22, 2016  Week 3 – July 25 – 29, 2016
Week 4 – August 1 – August 5, 2016  Week 5 – August 8 – 12, 2016  Week 6 – August 15 – 19, 2016
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Available to all Cub Scouts, Webelos and Boy Scouts and Girls
Attend as many weeks as desired
Arrive Monday – Friday at 8:45 am
Depart Monday – Friday at 4:30 pm
Bring a bagged lunch – paper bags only – NO lunchboxes – (Name on Bag)
Transportation available
Friday evening at 5:30 pm is Family BBQ and campfire ($8.00 each)
Must submit BSA Annual Health and Medical Record (Parts A and B) at least two weeks prior to camp.
Participants are encouraged to behave based on the values of the Scouting program.
2016 RESIDENT CAMP PROGRAMS
Our Resident Camp programs utilize our basic Day Camp program during the day and provide
additional advancement opportunities, outdoor activities as well as camping experiences in the
evenings. Webelos Resident Camp (session 2) is a week-long program specifically for boys entering
their first or second year of Webelos. Our Half Week Resident Camps (session 1 & 3) are for all
Cubs and Webelos that might not be ready for a full week away from home.
Session 1 – July 26 – 29, 2016  Session 2 – July 31 – August 5, 2016  Session 3 – August 9 – 12, 2016
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Half Week Resident Camp is available to all Cubs and Webelos ONLY
Full Week Resident Camp is available to Webelos ONLY.
Check-in is 5:30pm on the beginning day of the session.
Resident Camps end Friday at 4:30 pm
Campers should eat dinner prior to checking in for Resident Camps.
All Meals are provided during Resident Camps
Half Week Resident camp can be combined with Day Camp for that week for a cost of $325.00
Friday evening at 5:30 pm is Family BBQ and campfire ($8.00 each)
Campers will be sleeping two to a tent in canvas wall tents on spring steel cots
Must submit BSA Annual Health and Medical Record (Parts A, B and C) at least two weeks prior to camp.
Participants are encouraged to behave based on the values of the Scouting program.
VOLUNTEER LEADERS – Volunteer leaders are a very important part of our Summer Camp program.
Being a volunteer leader gives you the opportunity to help supply a top notch program to a large number of
Scouts. It also allows you to spend some real quality time with your son and to be a real part of his Scouting
experience. You can volunteer for one day, one week or the entire summer. Any help is greatly appreciated.
Volunteers must fill out the Volunteer application contained in this guide and submit it to Monmouth
Council. Discount rebates are available to leaders that volunteer for the entire week or session. These
rebates are limited and are on a first come-first served basis.
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Volunteer for an entire week of Day Camp and receive a $50.00 rebate.
Volunteer for an entire session of Half Week Resident Camp and receive a $50.00 rebate.
Volunteer for the entire session of Full Week Resident Camp and receive a $100.00 rebate.
Volunteers must currently be registered as an adult leader in the BSA.
Volunteers must be currently trained in Youth Protection and Hazardous Weather Training.
(Training is available online at www.monmouthbsa.org)
Volunteers of a full week or session must attend a day of volunteer training.
Volunteers must complete and submit a BSA Annual Health and Medical Record.
(form is located in the forms section of this leaders guide.)
Volunteers must complete and submit a Summer Camp Volunteer Application.
(form is located in the forms section of this leaders guide.)
Volunteers will receive a Staff T-shirt as well as a Camp Patch.
PASSWORDS – The safety of the participants as well as the safety of our Staff are of paramount importance.
With this in mind, a password is required to be filled in on the camper application. This password is
extremely important. It allows you or someone that you send to pick up your Scout at the end of the day. It
also allows us to ask questions or permission for something over the phone and know we are talking to the
person responsible for making such decisions. Please take the time to choose a password that you will
remember and fill it in on the application. Also please ensure that all contact information is printed legibly on
the camper application in case we need to contact you. This camper application is located in the forms
section of this leaders guide.
BSA ANNUAL HEALTH AND MEDICAL RECORD – As of 2010 it is required for all Scouts and
leaders to fill out a BSA Annual Health and Medical Record form each year. This form is included in the
forms section of this leaders guide. Scouts or leaders attending Day Camp need to fill out section A and B.
Scouts and leaders attending Resident Camp must fill out section A, B and C. Sections A and B must be
signed by the parent. For Resident Camp attendees, Section C must be signed by the doctor. Be sure to
include immunization information and prescription drug information. The Annual Health and Medical
Record is located in the forms section of this leaders guide. Please submit at least two weeks before arrival at
camp.
FINANCIAL ASSISTANCE - Camperships are available to all Scouts based on financial need. Please
make sure applicants need the help or you may take it away from someone who really does. All campership
applications are due at Monmouth Council no later than Monday, May 2, 2016. Any applications
received after this date, will not be considered. Campership amounts are not fixed, but flexible according to
need. Camperships do not cover the full camp fee and can only be submitted for a single session.
Applications must be signed by the unit leader and the parent. The campership application is located in the
forms section of this leaders guide.
ADVANCEMENT - Achievements offered during camp change day to day and week to week depending on
the scheduled program, weather conditions, staff availability and time factors. At Quail Hill, our focus is on
FUN first and achievements second. A list of completed achievements will be sent via email after summer
camp. Please ensure your email address on the camper application is completely legible.
Awards are purchased by the pack after camp. Check with your pack to see if they cover the cost of these
awards. If not, the parent may be required to cover the cost.
Financial Information
2016 DAY CAMP PROGRAM
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$250.00 per week if paid in full by May 2, 2016.
$265.00 per week if Paid after May 2, 2016 but before June 13, 2016.
$275.00 per week if paid after June 13, 2016.
2016 HALF WEEK RESIDENT CAMP PROGRAM
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$205.00 per week if paid in full by May 2, 2016.
$220.00 per week if Paid after May 2, 2016 but before June 13, 2016.
$230.00 per week if paid after June 13, 2016.
2016 HALF WEEK RESIDENT / DAY CAMP COMBO PROGRAM
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$310.00 per week if paid in full by May 2, 2016.
$325.00 per week if Paid after May 2, 2016 but before June 13, 2016.
$335.00 per week if paid after June 13, 2016.
2016 WEBELOS FULL WEEK RESIDENT CAMP PROGRAM
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$310.00 per week if paid in full by May 2, 2016.
$325.00 per week if Paid after May 2, 2016 but before June 13, 2016.
$335.00 per week if paid after June 13, 2016.
MULTI-WEEK DISCOUNT – A $10.00 discount is available for each additional Day Camp session
attended. One week must be at full price as listed above. Not available for resident camp programs.
6 WEEK DAY CAMP DISCOUNT – Sign up for ALL six weeks of Cub Scout Day Camp and receive
1 week FREE. That’s ALL 6 weeks for $1325. When receiving this discount, NO other discounts apply.
BUSING – Bus transportation to Day Camp is available for an additional cost of $65.00 per week per Scout.
There will be a required minimum of 10 passengers to run the bus each week. We offer the following bus
stops: Individual stops are subject to change, please remember to make a secondary selection.
Costco at the Sea View Square Mall  Sea Girt Elementary School  Wall High School
Farmingdale Methodist Church  St. Veronica’s Church - Howell  Red Bank Middle School
Meadowbrook School – Eatontown  Middletown Village School  Middle Road School – Hazlet
Frank Defino Central School – Marlboro  Sayreville Sports Complex  Middlesex Fairgrounds
Stop & Shop – Dayton  Stop & Shop - Monroe
FAMILY FUN NIGHT – Every Friday starting at 4:30pm is Family Fun Night. This is your opportunity to
come out and see what your Scout has been doing all week. Come enjoy our barbeque, games and campfire
show. Scouts returning a permission slip will be allowed to stay at camp until their parents come to join them
(between 4:30 and 6:00pm). Cost is $8.00 per person. Camp participants and volunteers are free.
CAMP CARE – For those of you that need to drop your child off early or pick them up late, we offer precamp and post camp care. Pre-camp care begins at 7:30AM and Post-camp care ends at 6:00PM. This
program costs an additional $75.00 per child. The cost is the same whether you use all or only part of the
program.
TRADING POST – Our Trading Post is open all day and has a wide variety of snacks and drinks as well as
many other camp and Scout supplies. Fair prices and friendly service.
REFUND POLICY – All program sessions include a $50.00 non-refundable deposit. Refunds for the
remaining fees will only be made for serious illness or injury, or death in the immediate family or if Scout is
required to attend summer school which conflicts with the camp schedule. All refund requests must be made
in writing with proof and submitted to the Monmouth Council Service Center prior to August 31, 2016.
SUGGESTED RESIDENT CAMP EQUIPMENT LIST
Clothing
Sleeping
____ 1 complete change of everything
for each day
____ Extra socks (many pairs)
____ Cub uniform shirt w/scarf
____ Bathing suit/towel
____ Waterproof shoes (boots)
____ Extra towel
____ Rain Gear (a must!)
____ Sleeping bag
____ Ground cloth or plastic sheet
____ Pillow
____ Foam pad or blanket to cover cot
____ Dry, clean socks (many pairs)
_____ ___________________________
_____ ___________________________
_____ ___________________________
Gear
____ Clothing suitable to weather (in layers)
____ Sweat shirt
____ Extra plastic bag for soiled clothing
____ Sneakers or Boots (no sandals/flip-flops)
____ _____________________________
*Optional Items
____ Watch
____ Camera
____ Notebook & pencil
____ Mosquito repellent (non-aerosol)
Other Needs
What Not To Bring to Camp
____ Canteen, plastic cup, or water bottle
____ Grooming kit, soap in a case, comb,
____ Sunscreen (non aerosol)
personal items
____ Flashlight and batteries
____ Wallet with ID and money
for trading post
____ Hat
____ Day Pack-Backpack
► Cell phones
► Electronic games, TV etc.
► Knives
► Fishing gear
► Walkie talkies
► The latest “craze” toys
► NO flip-flops
► Jewelry
Pack all things that you wish to keep dry, in separate plastic bags. Pack things on top that you
will need first.
MARK ALL EQUIPMENT
Parents are encouraged to put the campers name and address on all clothing and equipment. Each
year there are many items of clothing and equipment lost, unidentified, and unclaimed. All
unclaimed items will be returned to the Council Office at the end of the camping season and kept
until September 30th.
SUGGESTED DAY CAMP EQUIPMENT LIST
Other Needs
What Not To Bring to Camp
____ Canteen, plastic cup, or water bottle
► Cell phones
____ Bathing suit/towel
► Electronic games, TV etc.
____ Day Pack-Backpack
► Knives
____ Hat
► Fishing gear
____ Sunscreen / Bug spray
► Walkie talkies
____ Wallet with ID and money
► The latest “craze” toys
for trading post
► NO flip-flops
____ Rain Gear (a must!)
____ Bagged Lunch – paper bags only – NO Lunch boxes (Name on Bag)
____ Sneakers or Boots (no flip-flops)
Quail Hill Scout Reservation
Summer Camp Volunteer Application
Volunteers are the backbone of the Scouting program. Volunteerism is no less important to
ensure a superior quality summer program. With this in mind we would like to ask you to
consider volunteering your time to help deliver the best possible summer program to our Cub
Scouts and Webelos. You can volunteer for one day, one week or the entire summer. Any help
is greatly appreciated.
Print an “X” in the day(s) of the week(s) of camp you would like to volunteer for:
Week
July 11th - 15th
July 18th - 22nd
July 25th - 29th
Aug 01st – 05th
Aug 08th - 12th
Aug 15th - 19th
Full Wk
M T W Th
F Overnight
Please return this application by
dropping it off, U.S. mail or fax to:
(732) 536-2850
Monmouth Council BSA
Attn: QHSR Volunteer App.
705 Ginesi Drive
Morganville, NJ. 07751
Questions?
Call 732-536-2347
Volunteer for an entire week of Day Camp and receive a $50.00 rebate.
Volunteer for an entire session of Half Week Resident Camp and receive a $50.00 rebate.
Volunteer for the entire session of Full Week Resident Camp and receive a $100.00 rebate.
These rebates are limited and are on a first come-first served basis.
Those who volunteer for an entire week will be given a Staff Shirt and Camp Patch. Rebate
checks will be mailed out shortly after the Summer Camp season.
* Volunteers must be currently registered as an adult leader with the BSA.
* Volunteers must be currently trained in Youth Protection, Hazardous Weather Training,
Safe Swim Defense and Safety Afloat.
* Training courses are available online at www.myscouting.org .
* Full week volunteers must attend a day of volunteer training.
* Volunteers must complete a BSA Annual Health and Medical Record.
* Volunteer agreement letters along with dates of training, will be mailed out as confirmation of
your service.
_________________________ ________________________ ________________________________
First Name
Last Name
Email Address
____________________________________________________________ ______________________
Address/City/State/Zip
Adult Shirt Size
_________________________
Home Phone Number
________________________
Work Phone Number
_________________________
Cell Phone Number
____________________________________________________________________________________
Please list your current Boy Scouts of America membership and your leadership positions held with BSA
_____________________________________________________________________________
Please list any special job skills, hobbies or talents that may benefit the Cub Scout Program at Quail Hill.
(ie. I can play the kazoo, accordion, guitar, nose flute etc. Keep in mind our “Space Adventure” program
theme.)
_______________________________________
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_______________
Signature
Date
Pack #
Monmouth Council 2016 Campership Application
(forms MUST be completely filled in to be considered)
Please Print
Name of Scout: ________________________
Address: ______________________________
ZIP Code: __________________________
(circle one)Pack/Troop/Crew/Post#__________
Date of Birth: _____________________
City: ____________________________
Telephone: ________________________
Rank: _____________________________
Campership Request (Check One):
( ) Boy Scout Basic Program
( ) Boy Scout Outback Program
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Cub Scout Basic Day Camp
Cub Scout ½ Week Resident Camp
Cub Scout Full Week Resident Camp
Boy Scout Day Camp
Financial Need:
No. of children in household: ___________
Children in college: ________
Mother’s Occupation __________________
Father’s Occupation ________________
Total Annual Household Income
$_________
Amount of Trail’s End Popcorn sold by Applicant: $_________
Amount of Council Camp Cards sold by Applicant: $_________
Explain reason for assistance (please be specific): _____________________________________
______________________________________________________________________________
______________________________________________________________________________
Campership Request: (Use full price of program without discounts when calculating)
Share of camp cost from family:
$_________
Share of camp cost from unit:
$_________
Amount requested for campership:
$_________
Note: Camperships are not approved for the entire camp fee.
I understand that this is a request for financial assistance for my son to attend camp and that
camperships will be awarded on the basis of genuine need and availability of funds. All
information will be kept confidential. Camperships requests are only accepted for one week
of program per Scout and will not cover any additional fees. (busing, BBQ, pre-orders, etc.)
Parent Signature: ____________________________________
Date: _________________
Unit Leader's Approval: _______________________________
Date: _________________
(Note: Unit Leaders MUST screen campership requests before submitting them.)
Please forward application to:
Monmouth Council Campership Fund
705 Ginesi Drive
Morganville, NJ 07751
Campership applications must be received by May 2, 2016 to be considered.
................................................................ Office Use Only ................................................................
Date Received: _________________________
Amount Approved: _________________
Approved by: _________________________________
Date: _________________
Campership # ______________
Quail Hill Reservation 2016 Summer Camp Application
Monmouth Council
Boy Scouts of America
“Space Adventure”
Name _________________________________________ Pack _______ Council ____________________________
Address __________________________________ City _______________________ St _______ Zip ___________
Birth Date _____ / _____ / _____
Entering Grade __________
Scouts Rank at Camp _________________
Parent/Guardian Name ____________________________________ Email ________________________________
Home Phone _____________________ Work Phone _____________________ Cell Phone ___________________
T-Shirt Size (Circle) Adult Sm Adult Med Adult Lg Adult XL (If no size is indicated Adult Sm will be given)
NOTE: A password is needed to pick up your child.
Please indicate password to be used: __________________
BUS STOP SELECTION: ______________________________________________________________________
The bus routes will depend on sign-ups and will be posted on the Quail Hill Scout Reservation website: qhsrcamp.org
Bus Stop confirmations and schedule will be sent to all bus riders one week prior to scouts arrival at camp
Cub Scout Day and Resident Camps (Check all that apply. Write in # attending Barbecue.)
For boys and girls entering 1st Grade
through 5th grade in September 2016
Day Camp
(girls and boys)
Week 1
July 11-15
Week 2
Week 3
July 18-22 July 25-29
Week 4
Aug 01-05
 $265  $265  $265  $265
Full Week Resident Camp
(Webelos only)
Half Week Resident Camp
(boys only)
Day/Resident Camp Combo
(boys only)
Early Bird Discount
(pay in Full by May 2, 2016)
Session #1
July 26-29
N/A
N/A
N/A
N/A
 $220
N/A
N/A
 $325
 -$15
N/A
N/A
N/A
 $220
N/A
N/A
N/A
 $325
N/A
N/A
N/A
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 $75
 $75
$_______
N/A
 -$10  -$10
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 $10
N/A
 -$10  -$10
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Late Fee (payments made
after June 13, 2016)
 $325
N/A
Bus - $65 (Day Camp Only)
#____x$8
Session #3
Aug 09-12
 -$15  -$15
 -$10
BBQ (camper is free)
Session #2
#____x$8
 $10
$_______
#____x$8
 $10
$_______
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 $75
 $75
#____x$8
#____x$8
 $10
$_______
*Multi-Week Discounts does not apply to already discounted rate
Tent Partner: 1st Choice ___________________
Visa MasterCard Discover American Express.
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 $75
 $450
#____x$8
= _____
 $10
 $10
 $10
$_______
$_______
$_______
Total
$_______
Each session/week price includes a $50 non-refundable deposit.
Den Friend(s) [Must be in same grade] 1st Choice ____________________
Charge to:
 $1325*
 -$15  -$15
N/A
 $75
 $265  $265
July 31-Aug 05
All Six
Weeks
Week 6
Aug 15-19
 -$15
Multi-Week Discount
Camp Care
Week 5
Aug 08-12
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2 Choice ____________________
2 nd Choice ____________________
Amount Enclosed $ _____________
Account # _____________________________Sec Code_______ Exp. __________ Signature ___________________________
or Make checks or money orders Payable to Monmouth Council, BSA • Mail to: 705 Ginesi Drive, Morganville, NJ 07751