Trucking Permit Guide Trucking Permit Guide Copyright 2014 J. J. Keller & Associates, Inc.® 3003 Breezewood Lane P.O. Box 368 Neenah, Wisconsin 54957-0368 Phone: (800) 327-6868 Fax: (800) 727-7516 jjkeller.com Library of Congress Catalog Card Number: 7516944 ISBN 0-934674-00-0 Canadian Goods and Services Tax (GST) Number: R123-317687 All rights reserved. Neither the publication nor any part thereof may be reproduced in any manner without written permission of the Publisher. United States laws and Federal regulations published as promulgated are in public domain. However, their compilation and arrangement along with other materials in this publication are subject to the copyright notice. Printed in the U.S.A. Report Content Piracy 800-388-7478 www.siia.net/piracy ii 2/14 Trucking Permit Guide Introduction The number of regulations an interstate motor carrier must comply with can seem overwhelming. In addition to U.S. Government laws and regulations, a carrier is also expected to be aware of the legal requirements each state imposes on commercial motor vehicles. The Trucking Permit Guide has been in the marketplace guiding carriers through that maze of regulations since the 1960’s . Today, the industry is experiencing regulatory changes, mandated by law, that are altering the nature of carrier regulation. Therefore, it seems to be the ideal time to offer the industry a Trucking Permit Guide that is responsive to these regulatory changes, keeping carriers informed of developments that will affect them. The Guide addresses three major regulatory areas: operating authority, fuel/highway use taxes, and vehicle registration. It also presents information on base state agreements and membership, reciprocity, emergency trip permits, legal sizes and weights, ports of entry and weigh stations. These topics make the Trucking Permit Guide a comprehensive reference for permitting vehicles in the three regulatory areas mentioned above. For reasons of space, the Guide does not address motor carrier safety, transporting hazardous materials and waste, other motor carrier corporate taxes, motor coach regulation, or transporting into Canada. These subjects are fully covered in other Keller publications. Revision bars, like the one at the left of this paragraph, are used in this publication to show where significant changes were made on update pages. The revision bar next to text on a page indicates that the text was revised. The date at the bottom of the page tells you when the revised page was issued. Due to the constantly changing nature of government regulations, it is impossible to guarantee absolute accuracy of the material contained herein. The Publisher and Editors, therefore, cannot assume any responsibility for omissions, errors, misprinting, or ambiguity contained within this publication and shall not be held liable in any degree for any loss or injury caused by such omission, error, misprinting or ambiguity presented in this publication. This publication is designed to provide reasonably accurate and authoritative information in regard to the subject matter covered. It is sold with the understanding that the Publisher is not engaged in rendering legal, accounting, or other professional service. If legal advice or other expert assistance is required, the services of a competent professional person should be sought. The Editors & Publisher J. J. Keller & Associates, Inc.® iii 2/14 Trucking Permit Guide Published & Printed by J. J. Keller & Associates, Inc.® 3003 Breezewood Lane, P.O. Box 368 Neenah, Wisconsin 54957-0368 Phone: (800) 327-6868 Fax: (800) 727-7516 jjkeller.com publishers ROBERT L. KELLER JAMES J. KELLER EDITORIAL vice president – editorial resources project editor sr. editorial manager – transportation sr. editor – transportation management sr. editor – transportation safety sr. editor – hazardous materials transportation editor – transportation safety editor – transportation management editor – transportation operations editor – transportation management editor – transportation safety associate editor sr. metator/xml analyst sr. layout editor WEBB A. SHAW VICKY L. HART BETTY J. B. WEILAND THOMAS E. BRAY DAREN B. HANSEN THOMAS J. ZIEBELL KATHY L. CLOSE RICHARD J. MALCHOW HEATHER L. NESS ROBERT J. ROSE JILL M. SCHULTZ RANDALL J. SKOOG MARY K. FLANAGAN MICHAEL P. HENCKEL PUBLISHING GROUP chairman vice chairman & treasurer president & ceo evp & chief operating officer chief financial officer sr. director of product development sr. product development manager product development specialist director of manufacturing sr. electronic publishing & prepress manager ROBERT L. KELLER JAMES J. KELLER MARNE L. KELLER-KRIKAVA RUSTIN R. KELLER DANA S. GILMAN CAROL A. O’HERN JENNIFER M. JUNG ASHLEY C. PUCKER TODD J. LUEKE GERALD L. SABATKE The Editorial Staff is available to provide information generally associated with this publication to a normal and reasonable extent, and at the option of, and as a courtesy of, the Publisher. iv 2/14 Trucking Permit Guide Table of Contents FEDERAL 1. Common Carrier Authority 2. Contract Carrier Authority 3. Private Carrier Authority 4. Exempt Carrier Authority 5. Vehicle License or Registration 6. Fuel/Highway Use/Mileage Tax 7. Vehicle Marking/Identification 8. Trip Permits 9. Vehicle Sizes and Weights 10. Ports of Entry/Weigh Scales 11. Regulatory Agencies 12. Exempt Commodity List -- Ruling Number 107 13. ICC Authority Application and Instructions (Form OP-1) STATE BASE STATE AGREEMENTS 1. International Registration Plan (IRP) 2. International Fuel Tax Agreement (IFTA) 3. Unified Carrier Registration Plan (UCR) v 8/08 Trucking Permit Guide INDIVIDUAL STATE INFORMATION 1. For-hire Carrier Authority 2. Private Carrier Authority 3. Exempt Carrier Authority 4. Vehicle License or Registration 5. Fuel/Highway Use/Mileage Tax 6. Vehicle Marking/Identification 7. Trip Permits 8. Vehicle Sizes and Weights 9. Ports of Entry/Weigh Scales 10. Regulatory Agencies INTERNATIONAL MEXICO 1. Commercial Zones 2. Maquiladora 3. Interchange Agreements 4. Interline Agreements 5. Drafting Interline/Interchange Agreements 6. Customs 7. Entry Procedures 8. Customs Brokers 9. Documents 10. Vehicle Sizes and Weights 11. North American Free Trade Agreement (NAFTA) 12. Agencies 13. U.S. -- Mexican Ports of Entry 14. Customs Brokers 15. Freight Forwarders vi 8/08 Trucking Permit Guide TEXAS FOR-HIRE CARRIER AUTHORITY Intrastate Before beginning intrastate operations in Texas, commercial motor vehicle owners or operators and tow truck owners or operators are required to register with the Texas DMV and obtain a TX DMV Number Certificate. All intrastate carriers are required to have an active US DOT number before applying for or renewing their TX intrastate authority DMV Certificate. Carriers must have a Texas intrastate authority DMV Number Certificate in addition to their US DOT number. To apply for intrastate authority, carriers must file an Original Texas Motor Carrier Application and an additional Motor Carrier Equipment Report. Household goods carriers are issued a vehicle registration listing; a copy of the registration listing page identifying the vehicle being operated must be carried in the cab of the vehicle at all times. Entities required to register with Texas for a DMV Certificate of authority are: • Vehicles (or combination of vehicles) with a gross weight, registered weight, or gross weight rating exceeding 26,000 pounds, that is designed or used for transportation of cargo in furtherance of any commercial enterprise. • For-hire vehicle used to transport household goods, regardless of gross weight rating. • Vehicles, including a bus, designed or used to transport more than 15 passengers, including the driver. • Vehicle used to transport hazardous materials in a quantity requiring placarding under the regulations issued under the Federal Hazardous Materials Transportation Act (49 USC, §5101-5127). • Commercial motor vehicles, as defined by 49 CFR 390.5, owned or controlled by a person or entity that is domiciled in or a citizen of a country other than the United States. Intrastate motor carriers may receive registration for seven days, 90 days, or one or two years in duration. Intrastate household goods carriers may not obtain a 7-day or 90-day registration. Solely intrastate carriers are required to renew their Texas authority registration annually. Carriers will receive a Texas intrastate authority (TxDMV Number Certificate) in addition to their US DOT number. Upon certificate number assignment, TxDMV will issue a motor carrier registration vehicle listing (insurance cab card). A copy of the insurance cab card listing identifying the vehicle being operated must be carried in vehicle at all times. The following non-refundable fees must be submitted with the application: 1. Application filing fee – Annual and biennial, $100; 7-day, $5; 90-day, $25. 2. Per vehicle fee for 7-day, 90-day, and annual—$10. Biennial per vehicle fee — $20. Biennial registration vehicle additions — $20 during first year, $10 during second year. 3. Insurance fee for each Form E filing – $100. 4. Household goods cargo insurance Forms H and I filing fee – $100. Exemptions: Certain carriers are not required to register for authority with the Texas DMV. They are: • Farm vehicle with a gross weight, registered weight, and gross weight rating of less than 48,000 pounds. • Cotton vehicle registered under Texas Transportation Code (TRC), §502.277 • Vehicle registered with the Texas Railroad Commission under Texas Natural Resources Code, §113.131 and §116.072. • Vehicle used to transport liquor under a private carrier permit issued under Alcoholic Beverage Code, Chapter 42. TEXAS–1 2/14 Trucking Permit Guide • Vehicle used to transport passengers and operated by an entity whose primary function is not to transport passengers, such as a vehicle operated by a hotel, day-care center, nursing home, etc. • Vehicle operated by a governmental entity. Insurance: Intrastate: Vehicle Types 1. Household goods carriers (gross vehicle weight less than 26,000 lbs.) 2. Buses designed or used to transport more than 15 passengers (including driver), but fewer than 26 passengers (not including the driver) 3. Commercial motor vehicles which are buses with a seating capacity of 15 passengers or fewer (including driver) operated by a foreign motor carrier and foreign motor private carrier defined in49 USC §13102 4. Buses designed or used to transport 26 passengers or more (not including the driver) 5. Commercial school buses, regardless of the passenger capacity as described in Transportation Code §643.1015 6. Commercial motor vehicles that are buses with a seating capacity of 16 passengers or more (including the driver) operated by a foreign motor carrier or foreign motor private carrier defined in49 USC §13102 7. Farm truck — gross vehicle weight 48,000 pounds or more 8. Commercial motor vehicle (gross vehicle weight in excess of 26,000 lbs.) 9. Commercial motor vehicle — defined in 49 CFR §390.5, operated by a foreign motor carrier or foreign private motor carrier defined in 49 USC §13102 10. Commercial motor vehicle — oil listed in 49 CFR §172.101; hazardous waste, materials, and substances defined in 49 CFR §171.8 and listed in 49 CFR §172.101, but not mentioned in item #10 below 11. Commercial motor vehicle — hazardous substances, as defined in 49 CFR §171.8, transported in cargo tanks, portable tanks, or hopper-type vehicles with capacities in excess of 3,500 water gallons; or any quantity of Division 1.1, 1.2, and 1.3 materials, any quantity of Division 2.3, Hazard Zone A material; in bulk Division 2.1 of 2.2; or highway route controlled quantities of a Class 7 material, as defined in 49 CFR §173.403. Minimum Levels $300,000 $500,000 $1,500,000 $5,000,000 $500,000 $5,000,000 $500,000 $500,000 $750,000 $1,000,000 $5,000,000 Cargo Insurance: Household goods carriers must file evidence of cargo insurance in the amount of: $5,000/ $10,000. Form E filing required; HHG, Form E and Form H (cargo). $100 fee for each insurance filing. Interstate and intrastate All interstate carriers also operating intrastate must register with Texas and obtain a MCR Certificate for the intrastate operation. Interstate operation requires registration with the Unified Carrier Registration (UCR) Agreement. Interstate motor carriers who are currently registered under the Unified Carrier Registration (UCR) Agreement and that also operate in Texas intrastate commerce are issued a non-expiring TX Registration certificate; annual renewal is not required for non-expiring registrations. UCR registered carriers are registered as UCR/Intrastate carriers. (Certificate will not include an expiration date. However, it is the carrier’s responsibility to maintain financial responsibility for the certificate.) The Certificate of registration will be issued as a UCR/Intrastate certificate. The certificate, including vehicles, will not expire while the motor carrier complies and agrees to the following: 1. Carrier agrees that company is registered under the Unified Carrier Registration (UCR). 2. Carrier agrees that intrastate operations do not consist of Household Goods (HHGs), Charter Bus, Waste Hauler or Recyclable Materials. TEXAS–2 2/14 Trucking Permit Guide Annual renewal required: Household goods (HHG) carriers, charter buses, waste or recyclable materials transporters operating interstate under UCR registration and intrastate in Texas must renew their MCR Certificate of authority annually. Interstate Any motor carrier, freight forwarder, leasing company or broker that operates in interstate or international commerce is subject to registration with the UCRA. Online registration and fee payment is recommended and available to all carriers at the national UCRA website at www.ucr.in.gov. Refer to the Unified Carrier Registration Agreement (UCRA) tab for the current fee schedule, registration information, the Unified Carrier Registration Agreement and sample registration form. Agency: Texas Department of Transportation; see Regulatory Agencies for address(es). PRIVATE CARRIER AUTHORITY Intrastate Owners and/or operators of commercial vehicles engaged in private intrastate carriage of property over Texas highways (or unregulated for–hire carriers) must register for intrastate authority with the Texas DMV and supply proof of insurance. All intrastate carriers are required to have an active US DOT number before applying for or renewing their TX DMV authority registration. Carriers must have a Texas intrastate authority DMV Number Certificate in addition to their US DOT number. To apply for intrastate authority, carriers must file an Original Texas Motor Carrier Application and an additional Motor Carrier Equipment Report. The state of Texas requires private carriers operating intrastate in Texas to register and obtain a TxDMV Number Certificate if operating: • Vehicle (or combination of vehicles) with a gross weight, registered weight, or gross weight rating exceeding 26,000 pounds, that is designed or used for transportation of cargo in furtherance of any commercial enterprise. • Vehicle, including a bus, designed or used to transport more than 15 passengers, including the driver. • Vehicle used to transport hazardous materials in a quantity requiring placarding under the regulations issued under the Federal Hazardous Materials Transportation Act (49 USC, § 5101-5127). • Vehicle defined by 49 CFR §390.5, owned or controlled by someone domiciled in, or a citizen of, a country other than the United States. Carriers with mixed fleets must register the vehicles that qualify. The following non-refundable fees must be submitted with the initial application: 1. Application filing fee — Annual and biennial, $100; 7-day, $5; 90-day, $25. 2. Per vehicle fee for 7-day, 90-day, and annual—$10. Biennial per vehicle fee — $20. Biennial registration vehicle additions — $20 during first year, $10 during second year. 3. Insurance fee for each Form E filing — $100. Solely intrastate carriers are required to renew their Texas authority registration annually. Carriers will receive a Texas intrastate authority (TxDMV Number Certificate) in addition to their US DOT number. Upon certificate number assignment, TxDMV will issue a motor carrier registration vehicle listing (insurance cab card). A copy of the insurance cab card listing identifying the vehicle being operated must be carried in vehicle at all times. The Texas DMV Certificate is renewable annually for intrastate operations. TEXAS–3 2/14 Trucking Permit Guide Certain carriers are not required to register with the Texas DMV for intrastate authority. They are: • Farm vehicle with a gross weight, registered weight, and gross weight rating of less than 48,000 pounds. • Cotton vehicle registered under Texas Transportation Code (TRC), §502.277 • Vehicle registered with the Texas Railroad Commission under Texas Natural Resources Code, §113.131 and §116.072. • Vehicle used to transport liquor under a private carrier permit issued under Alcoholic Beverage Code, Chapter 42. • Vehicle used to transport passengers and operated by an entity whose primary function is not to transport passengers, such as a vehicle operated by a hotel, day-care center, nursing home, etc. • Vehicle operated by a governmental entity. Insurance: Refer to Texas For-Hire Carrier authority for insurance requirements. Interstate and intrastate Private carriers operating both interstate and intrastate in Texas must register with the TX DMV and obtain an MCR Certificate for the intrastate operation. Interstate operation requires registration with the Unified Carrier Registration (UCR) Agreement. Interstate motor carriers who are currently registered under the Unified Carrier Registration (UCR) Agreement and that also operate in Texas intrastate commerce are issued a non-expiring Texas MCR certificate; annual renewal is not required for non-expiring registrations. UCR registered carriers are registered as UCR/Intrastate carriers. (Certificate will not include an expiration date. However, it is the carrier’s responsibility to maintain financial responsibility for the certificate.) The Certificate of registration will be issued as a UCR/Intrastate certificate. The certificate, including vehicles, will not expire while the motor carrier complies and agrees to the following: 1. Carrier agrees that company is registered under the Unified Carrier Registration (UCR) 2. Carrier agrees that intrastate operations do not consist of Household Goods (HHGs), Charter Bus, Waste Hauler or Recyclable Materials Annual renewal required: Household goods (HHG) carriers, charter buses, waste or recyclable materials transporters operating interstate under UCR registration and intrastate in Texas must renew their TX MCR Certificate annually. Interstate Any motor carrier, freight forwarder, leasing company or broker that operates in interstate or international commerce is subject to registration under the UCRA. Online registration and fee payment is recommended and available to all carriers at the national UCRA website at www.ucr.in.gov. Refer to the Unified Carrier Registration Agreement (UCRA) tab for the current fee schedule, registration information, the Unified Carrier Registration Agreement and sample registration form. EXEMPT CARRIER AUTHORITY Intrastate Under Texas statutes, intrastate exempt carriers must register as a motor carrier. For information, refer to the For-Hire Carrier Authority section. Interstate Interstate carriers of exempt commodities are subject to registration with the UCR. TEXAS–4 2/14 Trucking Permit Guide Online registration and fee payment is recommended and available to all carriers at the national UCRA website at www.ucr.in.gov. Refer to the Unified Carrier Registration Agreement (UCRA) tab for the current fee schedule, registration information, the Unified Carrier Registration Agreement and sample registration form. VEHICLE TITLING Supporting documents required to prove ownership: • Manufacturer’s certificate of origin for all new vehicles. • Properly endorsed manufacturer’s statement of origin for all out-of-state dealers. • Properly assigned Title for all used and out-of-state vehicles. • Properly assigned registration if Title is not available and notarized Bill of Sale. Tax liability: • Sales and Use tax – 6.25% of vehicle value plus either a 1% or 2.5% tax emissions charge for all vehicles over 14,000 lbs based on the age of the vehicle. • $90.00 new resident tax for all vehicles Titled and registered in another state, brought into Texas by new resident. VIN inspection: Required of every vehicle previously titled and/or registered in any other state and must be done by certified inspection officer. Does state issue Title only? Yes, if vehicle is not to be used on streets or public highways. Can Titles be filed electronically? No, but applications are accepted by mail. Does state have Fast Title Service? No. Agency: Department of Transportation, Vehicle Titles and Registration Division; see Regulatory Agencies for address(es). TEXAS–4A 11/10 Trucking Permit Guide Reserved TEXAS–4B 11/10 Trucking Permit Guide Fees: Title - $6.00 Duplicate Title - $6.00 VEHICLE LICENSE OR REGISTRATION All vehicles operating upon the public highways of Texas must be registered, except farm trailers or farm semitrailers of a gross weight of 4,000 lb or less, farm tractors and implements of husbandry operated or moved temporarily upon public highways. Texas has implemented staggered registration. The expiration month for new accounts will be the nominal month before the account was processed. The registration year is a twelve-month period. License plate display When two registration plates are issued for a vehicle, one plate is attached on the front and one on the rear of the vehicle. Road tractors, trailers, or semitrailers display one license plate, attached to the rear of the vehicle. Trucks or truck tractors with a manufacturer’s rated carrying capacity in excess of one ton used or to be used in combination with a semitrailer having a gross weight in excess of 6,000 pounds, are registered with combination license plates. Such vehicles must be registered for a gross weight equal to the combined gross weight of all the vehicles in the combination. Only one combination license plate is required and must be displayed on the front of the truck or truck tractor. Foreign commercial vehicle registration Texas requires foreign commercial vehicles (trucks, truck-tractors, trailers, semitrailers) engaged in transportation across the border to register and license their vehicles in their country of origin in order to be exempt from registering their vehicles in Texas. When a foreign commercial vehicle is operated within a Border Commercial Zone in Texas and the vehicle is licensed with out-of state registration, then that vehicle (including semitrailers) must be registered in Texas or have a 72/144-hour permit, a NAFTA Annual Permit, Token Trailer License Plate, or a Regular Trailer License Plate. Trailers registered in one of the United States entering a Texas Commercial Zone from Mexico with a Mexicodomiciled power unit must comply by having Texas registration. International Registration Plan Texas is a member of the International Registration Plan (IRP). The IRP is a program for licensing commercial vehicles (trucks, truck tractors, and buses) engaged in interstate operations among member jurisdictions (states or provinces). An apportionable vehicle means any vehicle used or intended for use in two or more member jurisdictions that allocate or proportionally register vehicles and is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property and: 1. is a power unit having two axles and a gross vehicle weight or registered gross vehicle weight in excess of 26,000 pounds or 11,793.401 kilograms; or 2. is a power unit having three or more axles, regardless of weight; or 3. is used in combination, when the weight of such combination exceeds 26,000 pounds or 11,793.401 kilograms gross vehicle weight. Recreational vehicles, vehicles displaying restricted plates, city pick-up and delivery vehicles, buses used in transportation of chartered parties, and government-owned vehicles are not required to obtain apportioned registration. An apportionable vehicle must be proportionally registered with Texas prior to entering Texas. Each vehicle must have a cab card in the vehicle reflecting that apportioned fees have been paid to Texas; and display an apportioned license plate. TEXAS–5 11/09 Trucking Permit Guide Trucks and truck tractors, and combinations of vehicles having a gross vehicle weight of 26,000 pounds or 11,793.401 kilograms or less, and buses used in the transportation of chartered parties may be proportionally registered at the option of the registrant. When such vehicles are not apportioned, they are subject to registration and fee payment laws in each jurisdictions of travel. Trailers are not required to display apportioned plates. Token trailer plates are requested at the local county tax assessor-collector’s office. Federal law requires proof of payment of the Federal Heavy Vehicle Use Tax (HVUT) when licensing vehicles at 55,000 pounds or more gross weight or combined gross weight. Proof is not required on new or used units being titled and registered within sixty (60 days) of the date shown on the bill of sale. Acceptable proof of payment is a copy of a receipted Internal Revenue Service (IRS) Schedule 1 (Form 2290) for the applicable tax period of July 1 through June 30. The Schedule 1 (Form 2290) requires a listing of your equipment by vehicle identification number for fleets up to twenty-one (21) units. If your fleet exceeds 21 units, vehicle identification numbers are not required. The total number of units must equal to, or be more than, the number of registrations. In lieu of a receipted IRS Schedule 1 (Form 2290), a copy of Form 2290 (with Schedule 1) and copies of both sides of the canceled check will be acceptable proof of payment. If the owner/operator’s proof of HVUT payment is used, copies of their receipted Schedule 1 (Form 2290) or copies of their Schedule 1 (Form 2290) and copies of both sides of their canceled check must be included. The HVUT information must accompany the renewal application or the application will be returned. Proof of financial responsibility (Liability Insurance) must be submitted with an application for initial registration, renewal of registration or transfer of registration. The most common evidence of financial responsibility is a liability insurance card issued to the policyholder by the insurance company. If you are registered as a motor carrier with the Texas Department of Transportation, Motor Carrier Division, a copy of the Motor Carrier registration Certificate (Form 1899) may be submitted as proof of financial responsibility. Texas has a mandatory automobile liability insurance and financial responsibility law that requires a vehicle owner, to show proof of liability for damages in the following amounts: • $20,000 bodily injury to or death of one person in any one accident. • $40,000 bodily injury to or death of two or more persons in any one accident, subject to limit of $20,000 for one person; and • $15,000 injury to or destruction of property of others in any one accident. The owner or lessee of a commercial motor vehicle operating in Texas may apply for a Registration Purposes Only (RPO) record at a Texas Department of Transportation, Vehicle Titles and Registration Division Regional Office. Commercial vehicle owners or lessees who wish to obtain an original negotiable Texas certificate of title must continue to apply at their local county tax assessor-collector’s office. The International Registration Plan is reproduced in the Base State Section of the Guide, along with a list of current members and samples of standard forms. Agency: Vehicle Titles and Registration Division; see Regulatory Agencies for address(es). Fees: Texas has established two fee charts for IRP registration. The first is for tractor-trailer combinations and the other for individual trucks. Both fee charts are based on the vehicle’s combined gross weight. In addition, all individual trucks that are diesel-powered are assessed an additional 11% diesel fee added to the registration fee. Trailers are registered with a $15.30 token trailer license plate fee. All Texas based vehicles operating in combination are also subject to a 10% registration surcharge from the “Texas Emissions Reduction Plan.” How fees are apportioned: In this example, the operator of the unit (based in Texas) operates in Texas, Oklahoma, Kansas, Louisiana, and Arkansas. He drives 20,000 miles per year in each jurisdiction, for a total annual mileage of 100,000. The operator (a for-hire carrier) chose the gross weight of 80,000 lb (36,288 kg) for each state. The apportioned license fee is computed as follows: State Mileage % of Total Miles Texas Oklahoma 20,000 20,000 20% 20% X X TEXAS–6 11/09 Full Year Fees Apportioned Fees $ 840.00 948.00 $ 168.30* 189.60 Trucking Permit Guide State Mileage % of Total Miles Kansas Louisiana Arkansas Totals 20,000 20,000 20,000 100,000 20% 20% 20% 100% Full Year Fees Apportioned Fees 1725.00 504.00 1350.00 moved cols over 100.80 720.00 $1073.70 X X X X *A 30 cent reflectorization fee (per vehicle) is added to each Texas apportioned fee. Schedule of Vehicle Registration Fees Number of Annual fee 11 months 10 9 Combined/Gross Weight 1 - 6,000 50.75 46.52 42.29 6,001 54.00 49.50 45.00 10,000 10,001 110.00100.83 91.67 18,000 18,001 205.00187.92 170.83 25,999 26,000 340.00311.67 283.33 40,000 40,001 535.00490.42 445.83 54,999 55,000 740.00678.33 616.67 70,000 70,001 840.00770.00 700.00 80,000 8 7 6 5 4 3 2 1 38.06 40.50 33.83 36.00 29.60 31.50 25.38 27.00 21.15 22.50 16.92 18.00 12.69 13.50 8.46 9.00 5.00 5.00 82.50 73.33 64.17 55.00 45.83 36.67 27.50 18.33 9.17 153.75 136.67 119.58 102.50 85.42 68.33 51.25 34.17 17.08 255.00 226.67 198.33 170.00 141.67 113.33 85.00 56.67 28.33 401.25 356.67 312.08 267.50 222.92 178.33 133.75 89.17 44.58 555.00 493.33 431.67 370.00 308.33 246.67 185.00 123.33 61.67 630.00 560.00 490.00 420.00 350.00 280.00 210.00 140.00 70.00 NOTE: Add 11% to chart figures for diesel straight trucks and buses over 2 tons. Fees shown are annual and are prorated according to the month registration is applied for (reduced monthly by 1⁄12). If vehicle is propelled by diesel fuel (above 2 tons carrying capacity), it is assessed 11% additional registration fees unless registered as a combination power unit. For commercial vehicles used on farms fees are 50% of the above rate schedules. Minimum fee is $5.00. In addition to the apportioned registration fees due, there is an administrative fee of $2.00 for each apportioned cab card. Certain Texas counties have a local county fee consisting of a County Road and Bridge Fee and some counties also include a Child Safety Fund Fee that is added to the apportioned fee. A $1.00 Automation fee (per vehicle) is added to each Texas apportion fee in counties in which 50,000 or more vehicles were registered during the preceding year. Trailer registration fees Token Trailer License Plates: Semitrailers with a gross weight of more than 6,000 lbs. used in combination with a truck-tractor or commercial motor vehicle with a manufacturer’s rated carrying capacity of more than one ton are issued a Token Trailer License Plate. These plates are valid only when used in combination: • $15 — semitrailer propelled by a power unit which has NOT been issued an oversize or overweight permit. • $30 — semitrailer propelled by a power unit which has been issued an oversize or overweight permit. Regular Trailer License Plates: $25 plus an amount determined according to the vehicle’s gross weight and tire equipment annually, as follows: TEXAS–7 5/13 Trucking Permit Guide Gross weight in pounds 1- 6,000 6,001- 8,000 8,001-10,000 10,001-17,000 17,001 and over Fee for each 100 pounds or fraction of 100 pounds Equipped with pneumatic tires Equipped with solid tires $0.33 $0.44 0.44 0.55 0.55 0.66 0.66 0.88 0.715 0.99 Note: Trailers with a U.S. state license plate entering Texas in a Texas Border Commercial Zone from Mexico in combination with a Mexico-domiciled power unit must have Texas Token Trailer Plates, Regular Texas Trailer Plates, or a 72/144 hour trip permit. FUEL/HIGHWAY USE/MILEAGE TAX Fuel use tax Procedure: Carriers operating only intrastate in Texas are not required to obtain a fuel tax permit, or report fuel use. International Fuel Tax Agreement Texas is a member of the International Fuel Tax Agreement (IFTA), an agreement among member jurisdictions (both states and Canadian provinces) for the uniform collection (from the motor carrier) and distribution (to the member jurisdictions) of fuel use tax revenues. Under IFTA motor carriers are required to: • Register all qualified motor vehicles with their base jurisdiction for fuel tax reporting to cover all IFTA jurisdictions, by filing one application with applicable fee. • Display (per vehicle) two decals and carry a copy of the IFTA license. • File one quarterly IFTA tax return with the base jurisdiction, paying any tax due member jurisdictions with one check. Qualified motor vehicle means a motor vehicle used, designed, or maintained for transportation o persons or property; and • Having two axles and a gross vehicle weight or registered gross vehicle weight exceeding 26,000 pounds or 11,797 kilograms; or • Having three or more axles regardless of weight; or • Is used in combination, when the weight of such combination exceeds 26,000 pounds or 11,797 kilograms gross vehicle weight. “Qualified motor vehicle” does not include recreational vehicles or vehicles operating strictly intrastate. TEXAS–8 5/13 Trucking Permit Guide Please refer to the Base State Agreement Section of the Guide for an overview of IFTA requirements, a listing of current members, and examples of standard forms. Temporary Permit: Temporary IFTA permits are available for current license holders in good standing. Forms: Intrastate: No statutory provisions. Interstate: Form No. 56-101, “International Fuel Tax Agreement Fuel Tax Report”; Form No. 56-102, “IFTA Fuel Tax Report Supplement”; Form No. AP-178-1, “Texas Application for International Fuel Tax Agreement License.” Agency: Comptroller of Public Accounts; see Regulatory Agencies for address(es). Fees: IFTA Permit – no charge. IFTA Decals (2) – no charge, renewable annually. Fuel tax rates — refer to the IFTA portion of the Base State Agreement Section. Sales and Use Tax (IMC): Repealed effective September 1, 1997. VEHICLE MARKING/IDENTIFICATION Intrastate Texas has adopted §390.21 of the Federal Regulations for intrastate commerce. The following intrastate vehicles are required to have and display a US DOT number and register with the Texas DMV for intrastate authority (Texas Motor Carrier Registration Certificate): • Private and for-hire vehicles (or combination of vehicles) with a gross weight, registered weight, or gross weight rating exceeding 26,000 pounds, that is designed or used for transportation of cargo in furtherance of any commercial enterprise. • For-hire vehicles used to transport household goods, regardless of gross weight rating. • Vehicles, including a bus, designed or used to transport more than 15 passengers, including the driver. • Vehicles used to transport hazardous materials in a quantity requiring placarding under the regulations issued under the Federal Hazardous Materials Transportation Act (49 USC, § 5101-5127). • Vehicles defined by 49 CFR §390.5, owned or controlled by someone domiciled in, or a citizen of, a country other than the United States. The following intrastate vehicles are not required to have and display a US DOT number or register with the Texas DMV for intrastate authority (Texas Motor Carrier Registration Certificate): • Farm vehicles with a gross weight, registered weight, and gross weight rating of less than 48,000 pounds. • Cotton vehicles registered under Texas Transportation Code (TRC) §502.277. • Vehicles registered with the Texas Railroad Commission under Texas Natural Resources Code, §113.131 and §116.072. • Vehicles used to transport liquor under a private carrier permit issued under Alcoholic Beverage Code, Chapter 42. • Vehicles used to transport passengers and operated by an entity whose primary function is not to transport passengers, such as a vehicle operated by a hotel, day-care center, nursing home, etc. • Vehicles operated by a governmental entity. Interstate All commercial motor carriers (for-hire and private) operating interstate are subject to the marking requirements of 49 CFR 390.21 which requires all CMVs to display, on both sides of the power unit, the US DOT number and the legal name of the business entity that owns or controls the motor carrier operation, or the “doing business as” (DBA) name, as it appears on the Form MCS-150. TEXAS–9 2/13 Trucking Permit Guide Any new or used commercial vehicles added to a motor carrier’s fleet must be identified with the US DOT number and single trade name before being put into service. The regulations do not require the MC number or city/state to be displayed on the vehicle. TRIP PERMITS Operating authority requirements Procedure: No provisions for trip permits. All interstate carriers must register with the UCRA. Vehicle registration requirements Procedure: Carriers with vehicles licensed in one of the IRP/prorate jurisdictions may obtain 72-hour or 144-hour trip permits in lieu of apportioning their vehicles in Texas. Vehicles licensed in jurisdictions that do not have reciprocity with Texas may also purchase 72-hour or 144-hour trip permits. Separate permits are issued for tractor and trailers. If the tractor is apportioned, the trailer is considered reciprocal. When the tractor is from an IRP jurisdiction and not apportioned, the trailer also requires a trip permit, even if the trailer is from a reciprocal jurisdiction. Trailers registered in one of the United States entering a Texas Commercial Zone from Mexico with a Mexicodomiciled power unit must have a Texas Token Plate, a Texas Regular License Plate, or a 72/144 hour trip permit. Trip permits may be obtained through county tax assessor-collectors’ offices, district permit offices, the Motor Carrier Division, the Vehicle Titles and Registration Division IRP Branch, and regional offices, or through various wire services. Fees: 72-hour permit – $25/unit of a combination (tractor-semitrailer combination $50); 144-hour permit – $50/unit ($100 for tractor-semitrailer combination). Fuel/Mileage tax permits Trip permits valid for one entry (which must occur within 20 days from the date of purchase) are available for carriers not making more than five (5) trips per year into Texas. Trip permits required upon short notice may be obtained by contacting the Tax Policy Division by telephone or telegram. The receipt from a cashier’s check or money order must be marked “trip permit” with the date of entry and the truck VIN or license plate number and be carried in the vehicle. Every entry into the state is considered a separate trip. Fees Temporary Fuel Trip Permit — $50.00. SIZE/WEIGHT LIMITS Width: Height: Length: Straight Trucks Truck-trailer combination Truck-tractor-semitrailer combinations Tractor-twin-trailer combination On Interstate and Designated Federal-aid Highways On Other State and Supplemental Highways 8 ft 6 in 14 ft 8 ft 6 in 14 ft 45 ft 65 ft No limit (must meet trailer max.) 45 ft 65 ft No limit (must meet trailer max.) No limit (must meet trailer max.) No limit (must meet trailer max.) TEXAS–10 2/13 Trucking Permit Guide Semitrailer Trailers of twin-trailer combinations Saddlemounts (up to 3) Auto-transporter combination Drawbar length Weight:* Single axle Tandem axle Tri-tandem axle group Steering axle Load per inch width of tire Gross vehicle weight Tolerances On Interstate and Designated Federal-aid Highways On Other State and Supplemental Highways 59 ft 28 ft 6 in 59 ft 28 ft 6 in 97 ft No limit, but trailer limited to 59 ft 97 ft N/S 15 ft 15 ft 20,000 lb 34,000 lb 42,000 lb Based on manufacturer’s rating. Based on manufacturer’s rating. 80,000 lb N/S 20,000 lb 34,000 lb 42,000 lb Based on manufacturer’s rating. Based on manufacturer’s rating. 80,000 lb A weight tolerance permit, HB 1547, may be issued for commodities with a tolerance of 10% over axle weight and/or 5% over allowable gross weight. *Vehicles equipped with idle reduction systems are allowed up to an additional 400 pounds on maximum gross weight and axle weights to compensate for the weight of the idle reduction system. The driver must be able to provide proof that the idle reduction technology is functional at all times and the weight increase is not used for any purpose other than the use of the idle reduction system. OVERSIZE AND OVERWEIGHT PERMITS AND FEES General information Operators of vehicles that exceed legal size or weight limits must obtain an oversize/overweight permit from the Texas Department of Transportation (TxDOT), Motor Carrier Division (MCD), before making any movement in Texas. TxDOT will grant permits for vehicles and loads that cannot reasonably be dismantled, reduced, or otherwise separated, as well as portable building units, manufactured housing, cylindricallyshaped hay bales, and water well drilling machinery and equipment. Upon receiving an application, the MCD will determine the most practical route for the movement. If a different route is requested by the applicant, more than one permit will be required unless MCD grants an exception. Applicants requesting a permit to move a load exceeding 20 feet wide, 125 feet long, or 19 feet high will be furnished with a proposed route. The applicant must physically inspect the proposed route to determine if the overdimension load can safely negotiate it. The applicant must notify the MCD in writing whether the overdimension load can or cannot safely negotiate the proposed route. If any section of the proposed route is unacceptable, the applicant must provide the MCD with an alternate route around the unacceptable section. Once a route is decided upon and a permit issued, the permit may not be amended unless an exception is granted by the MCD. A permitted vehicle will be allowed return movement of oversize and overweight hauling equipment to the permitted vehicle’s point of origin or the permittee’s place of business, and may transport a non-divisible load of legal dimensions on the return trip, provided the transport is completed within the time period stated on the permit. TEXAS–11 2/14 Trucking Permit Guide A motor vehicle may not draw or pull more than three motor vehicles (if the combinations do not include more than one full-mount vehicle) attached to it by the triple saddle-mount method (mounting the front wheels of the trailing vehicle on the bed of another, leaving the rear wheels of the trailing vehicles in contact with the roadway). This kind of combination must not exceed an overall length of 75 feet. If a single commodity, when loaded, creates a single overdimension, two or more commodities may be hauled as one load provided legal axle and gross weights are not exceeded, or another over-dimension of width, length, or height is not created or made greater by the additional cargo. If the load creates or makes greater an illegal dimension of length, width, or height, the TxDOT may issue permits under certain conditions; contact TxDOT for details. A permit may be issued as a non-divisible load for a dozer and its detached blade if the removal of the blade will decrease the overall width of the load. The legal maximum gross weight is 80,000 pounds. Before TxDOT will issue an overweight permit in excess of that, the applicant must have registered the vehicle or combination of vehicles at the maximum gross weight or legal gross weight. Vehicles registered with a permit plate will not be issued oversize/overweight permits. All oversize permits are issued by the Motor Carrier Division; applicants can apply for a permit via the Internet, by fax, by telephone, or in person. The original permit, a facsimile copy of the permit, or an MCD computer-generated permit must be kept in the permitted vehicle until the day after the permit expires. The following permits are available in Texas: • General Oversize/Overweight (single) permits for non-divisible loads • Manufactured Housing (single or annual) • Thirty-day, 60-day, and 90-day permits (time permits) for non-divisible loads that do not exceed 13 feet in width or 110 feet in length • Annual envelope issued to specific trucks or a specific company, for non-divisible loads that do not exceed 12 feet in width, 14 feet in height, 110 feet in length, or 120,000 pounds • Over Axle/Over Gross Weight Tolerances (annual) for divisible loads, to exceed gross weight and axle tolerances; allows for travel on state and county roads, excluding interstates, with weight tolerances, regardless of road; no travel on load-posted bridges with weights exceeding posted limits unless the bridge provides the only public vehicular access from or to a permit holder’s origin or destination; • Oil Well Servicing Units and Oil Well Drilling Rigs (single and time permits) • Oil Well Servicing Units and Oil Field Rig-up Trucks (annual) • Mobile Cranes (annual) • Mobile Cranes (single and quarterly) • Annual Water Well and Implements of Husbandry (annual) • Hay (annual) for the transport of round bales of hay that exceed legal width • Utility Poles (annual) required for the maintenance of electric power transmission/distribution lines, provided length does not exceed 75 feet, including the vehicle • Ready-mixed concrete trucks on 3 axles (annual) Permits may be amended for a replacement vehicle (if a vehicle breaks down), to change the intermediate points in an approved permit route, to extend the expiration dates due to conditions which would cause the move to be delayed, to change rout origin or destination prior to the permit start date, to change the size limits on the permit provided that it does not require a change in route, or to correct errors made by permit officers. Each person who is subject to the oversize/overweight permitting rules must maintain the following records if information in such a record is necessary to verify the person’s operation: • Operational logs, insurance certificates, and documents to verify the person’s operations; TEXAS–12 2/14 Trucking Permit Guide • Complete and accurate records of services performed; and • All certificate of title documents, shipper’s certificate of weight, including information used to support the shipper’s certificate of weight, weight tickets, permits for oversize/overweight vehicles and loads, dispatch records, load tickets, waybill or any other document that verifies the operations of the vehicle to determine the actual weight, insurance coverage, size or capacity of the vehicles, and the size or weight of the commodity being transported. Records must be maintained for at least two years, except that drivers’ time cards and logs must be maintained for at least six months. Records may be maintained at the principal place of business, at another location within Texas, or at an out-of-state location (subject to certain terms; contact the Department of Transportation for more information). A permit may be amended for a vehicle breakdown, changing the intermediate points in an approved permit route, extending the expiration date due to conditions which would cause the move to be delayed, changing route origin or route destination prior to the start date as listed on the permit, changing vehicle size limits prior to the permit start date as listed on the permit, provided that changing the vehicle size limit does not necessitate a change in the approved route, and correcting any mistake that is made due to permit officer error. Exemptions To qualify for an exempt permit (no-fee), a vehicle must be registered with exempt plates and owned and operated by a(n): • federal agency, • branch of the military, • state agency, • state county or parish, or • incorporated city. The movement of an over-dimensional load on vehicles registered to the military or governmental agencies requires a routing permit, and it must be moved on military or governmental vehicles that are licensed with either federal or state-exempt license plates. The movement of over-dimensional military or governmental loads on vehicles not appropriately licensed requires a permit under the regular rules that govern oversize permits. Western Association of State Highway and Transportation Officials (WASHTO) permits Eleven western states: Arizona, Colorado, Idaho, Montana, Nevada, New Mexico, Oklahoma, Oregon, Texas, Utah, and Washington have joined together allowing carriers needing oversize/overweight permits for operation on the highways of the Regional Network. Although Louisiana is not a member of WASHTO, the state participates in the program. Each member jurisdiction may issue regional permits and collect fees allowing operations in the other members’ jurisdictions. Certain requirements have to be met when applying for each permit. Permits are issued only for an “envelope” vehicle of the following non-reducible maximum dimensions: Length: 110 ft overall Height: Width: Weight: 14 ft 14 ft 160,000 lb gross weight 21,500 lb single axle 43,000 lb tandem axle 53,000 lb per tandem (wheelbase more than 8 ft and less than 13 ft) TEXAS–13 2/14 Trucking Permit Guide The single trip permit will be valid for a period of five working days, for use by the permitted vehicle only (tractor and trailer). More information is available from the member jurisdictions listed below: Arizona Colorado Idaho Louisiana Montana Nevada New Mexico Oklahoma Oregon Texas Utah Washington (602) (303) (208) (225) (406) (775) (505) (877) (503) (512) (801) (360) 712-7227 757-9201 334-8000 377-7100 444-6201 888-7070 827-5100 425-2390 986-3452 305-9501 965-4113 704-6340 Fees Permit applications must be submitted with the appropriate fees, as follows: Permit Type Oversize/Overweight Single Trip Permits General Oil Well Servicing Units and Oil Well Drilling Rigs (single or quarterly) Mobile Cranes (single or quarterly) 30-day Permits 60-day Permits 90-day Permits Annual Permits Annual Envelope Over Axle/Over Gross Weight Tolerances Oil Well Servicing Units and Oil Field Rig-Up Trucks Mobile Cranes Water Well and Implements of Husbandry Hay Utility Poles Manufactured Housing Single Trip Annual Permit Fee $60.00 $31.00 or calculated fee $31.00 or calculated fee $120.00 $180.00 $240.00 $4,000.00 $90.00 base fee, plus $5.00 administrative fee, plus a sliding scale fee based on the number of counties $52 per axle $100.00 $270.00 plus highway maintenance fee $10.00 $120.00 $40.00 $1,500.00 In addition to the above permit fees, there are also highway maintenance fees charged when the weight exceeds 80,000 pounds: Fee $150.00 $225.00 $300.00 $375.00 Weight in Pounds 80,001 to 120,000 120,001 to 160,000 160,001 to 200,000 200,001 and above TEXAS–14 2/14 Trucking Permit Guide The vehicle supervision fees as follows are in addition to the permit fee and the highway maintenance fees: Criteria 200,001-254,300 lb total and at least 95 ft over all axle spacings and not exceeding the maximum permittable weight on any axle or axle group 200,001-254,300 lb total with less than 95 ft overall axle spacings, or is over the maximum permittable weight on any axle or axle group, or is over 254,300 pounds gross weight Vehicle Supervision Fee $35 $500; $35 for an additional identical load to be moved over the same route within 30 days of the movement date of the original permit; $100 if no bridges are crossed Fees are payable in cash, check, cashier’s check, or money order. Fees are also payable by credit card, permit account cards, and escrow accounts. Contact the TxDOT for more information on establishing an escrow account. WEIGH SCALE LOCATIONS/PORTS OF ENTRY In Texas the following commercial motor vehicles (CMVs) are required to stop and report at weigh scales. All CMVs are inspected for registration, insurance, safety equipment, driver condition and licensing, load (hazmat, size, weight, etc.) driving hours, etc.: • A vehicle with an actual gross weight, a registered gross weight, or a gross weight rating in excess of 26,000 pounds when operating intrastate; • A farm vehicle with an actual gross weight, a registered gross weight, or a gross weight rating in excess of 48,000 pounds when operating intrastate; • A vehicle designed to transport more than 15 passengers including the driver; • A vehicle transporting hazardous materials requiring a placard; and • All vehicles as regulated in Title 49 CFR Parts 382, 385, 386, 390-393 and 395-397 pertaining to interstate drivers and vehicles. All CMVs as described above are required to stop, including those that are excepted such as mobile cranes which while exempted from part of the regulations, are still required to have their safety equipment intact. WEIGH SCALES The Texas Department of Public Safety (DPS) maintains permanent and semipermanent weigh scale locations. All troopers in the DPS License and Weight Division have vehicles that are equipped with portable scales. In addition to the DPS, several counties and municipalities have size and weight enforcement units. PORTS OF ENTRY Texas does not maintain ports of entry. TEXAS–15 11/13 Trucking Permit Guide REGULATORY AGENCIES Operating authority (UCR)/Vehicle registration (IRP) and titling Texas Department of Motor Vehicles (800) 299-1700 (Operating Authority; UCRA; Insurance Filing) (512) 465-7611 (Vehicle Registration) (512) 374-5250 (Special Registration (IRP) Branch) http://www.txdmv.gov/ Fuel (IFTA)/Highway tax Comptroller of Public Accounts, Motor Fuel Tax Division (800) 299–1700 - Press 5 for IFTA and Fuel (512) 463-4600 – Tax Assistance and IFTA (800) 252–1383 (Interstate Permits/IFTA) (Sales & Excise Taxes; Fuel Tax Refunds; Franchise Taxes) www.window.state.tx.us/ Secretary of State (512) 463–5555 (Corporations Section) www.sos.state.tx.us/ Temporary trip permit Texas Department of Motor Vehicles (800) 299-1700 (Operating Authority; UCRA; Insurance Filing) (512) 465-7611 (Vehicle Registration) (512) 374-5250 (Special Registration (IRP) Branch) http://www.txdmv.gov/ State Comptroller’s Office, Tax Policy Division www.lib.utexas.edu/taro/tslac/30087/tsl-30087.html Sizes and weights Super loads/Regulatory agency Texas Department of Transportation, Motor Carrier Division (512) 465-3500 or (800) 299-1700 Hours: Mon. - Fri. 6:00 A.M.-6:00 P.M. Sat. 6:00 A.M.-2:00 P.M. (Central Time) www.dot.state.tx.us/ Texas Department of Public Safety (512) 424–2000 www.txdps.state.tx.us/ Marking/Identification Texas Department of Public Safety, Motor Carrier Bureau (512) 424-2052 www.txdps.state.tx.us/ TEXAS–16 11/13 ? g n i d a e R p e e K Want to Visit JJKeller.com now to order or get more details on this guide written by our safety & compliance experts. Convenient Update Service subscriptions are also available to help you make sure your information is always up to date. NOW AVAILABLE Access Your Guide Online With our NEW Online Edition options, you can access this guide’s content from any browser or mobile device. 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