2016
Conference Sponsorship Guide
Prepared by: Gerald Griffith
VoiceoverCity, LLC
3/3/2016
4th Annual Voiceover Conference; VO Atlanta 2016
Each March, VoiceoverCity, LLC puts together the Premier Voiceover Conference of the
year. Since 2013, the conference has grown significantly while attracting attention from
all corners of the globe.
The 2015 conference attracted attendees from more than 15 countries and 27 different
states. Each attendee spent time connecting with each other through direct
networking, various breakout sessions, and panel discussions.
This is THE Voiceover Event of the Year! The event is designed to bring voice-talent
together for an exciting weekend of learning, growth, and networking. With several of
the most well-known VO professionals in the United States, VO Atlanta has proven to be
a standout among any events in the industry.
With the 2016 conference, we will be adding new and more diverse options for our
exhibit hall in hopes of providing additional options and services to our attendees.
Our package options include a variety of sponsorship levels starting at just $1,800
dollars. Exhibit only options are available for as little as $500.
We view our sponsors and exhibitors as partners. With that, we work with you to
determine your exact goals for being involved with the conference and try to customize
options and actions that help achieve those goals. Your success is our success.
Ultimately, it's our attendees that win, either way.
VO Atlanta is your Voiceover Engagement for 2016 . Held at the HILTON Atlanta
Airport in beautiful Atlanta, Georgia, it’s your cha ce to ra p up your arket prese ce
and directly reach the voiceover community. Spend four days with several hundred
members of the voiceover community as they learn, grow, and explore what the
industry has to offer.
VO Atlanta just would not be possible without the help and partnership of our
volunteers, speakers and of course each of our sponsors. Every year we look for
engaging partners who want to help us create a unique experience for all of our
attendees while fun at one of the best cities in the United States. Unlike other
conferences we do ’t just pack in the sessions. We include many networking and social
opportunities for attendees to connect. This year, we will use technology to better
connect our sponsors to every attendee. Through our mobile app and integrated website,
we easily allow attendees to connect with each sponsor before and during the
conference.
But we don’t want the creativity to just stop with this prospectus. If you have an idea,
please contact us and let us hear all about it. We look forward to partnering with you
and another great year at VO Atlanta.
Event Details
Date
March 3-6, 2016
Venue
HILTON Atlanta Airport
1031 Virginia Avenue
Atlanta, Georgia 30354
Conference Website
http://voatlanta.me
Online Prospectus - http://voatlanta.me/sponsorship
Attendees
~400+ voice talent, audio engineers, voiceover trainers, agents, communication
specialist, and more. We include programs for youth and Spanish speakers
Advertising
Local Meetup groups, blogs, newsletters, presenter websites, industry news
sites, and a number of other marketing campaigns through things like
Twitter, Facebook, Google and VoiceOverXtra, Voiceover Universe,
Voiceover Insider, and VoiceoverHerald.
Attendee Cost
$547 Ticket Includes: conference registration, conference meals
(lunches, reception, and Sunday breakfast) and event activities.
Contact
Gerald or Ron – [email protected] or [email protected]
Our Footprint is Growing and So Should You
“From our start in 2013 where we used about 7,000 feet of space
to 2016 where we have over 20,000 feet of space, things are
moving in the right direction. We want you to be a part of that.”
1 - VO Atlanta Floorplan (Highlighted areas)
Who’s Coming to VO Atlanta?
VO Atlanta 2016 Exhibit Hall Floor-Plan
Please see above the floorplan for VO Atlanta 2016. The exhibit hall is over 4,000
feet of space and offers something for each level of sponsorship.
Platinum sponsors are:
Gold Sponsors:
Silver/Bronze/Exh:
Exhibitor (Basic):
Platinum Areas (11,17)
Gold Areas
Grey Areas
Blue Areas
Overall Sponsorship Opportunities
Platinum Sponsor
The Platinum Sponsorship is our strategic partner for VO Atlanta. This sponsorship
provides your organization the opportunity to directly promote and expand your
corporate brand to this specific demographic and community. As a Platinum
Sponsor you have the opportunity to showcase your leadership in the voiceover
industry.
Specific Benefits Include:

NEW! Naming Rights (Receive “Sponsored by….” Designation)
o
Choose One

Opening Reception (Thursday evening)

Saturday Evening Mixer (Saturday evening)

Sunday Closing (Sunday morning)

NEW! Freestanding Display Case (see details below)

NEW! Advertising Banner Advertisement on Conference Website

NEW! 1 Hour Priority use of Hospitality Suite (hold your own small gathering)

NEW! Full-Page Inside-cover Ad space in printed program Preferred Placement
(8.5x11 Color)

NEW! Article submission for printed program (up to 500 words)

Speaking Opportunity

8x16 Exhibit Booth in exhibit hall
o
Priority Placement of Space Selection

60 Second Commercial to play Pre/Post Live-Stream Productions

4 Guest Passes

8 Buffet Lunch Passes

Priority Placement of Logo on Website

Priority Placement of Logo in Mobile App

Priority Placement on Conference Banner

Dedicated Social Media Posting

NEW! Dedicated eBlast Promotion

Press Release about participation

Bag Insert
Suggested Contribution:
Contact us for details
Gold Sponsor
Gold Sponsors to VO Atlanta are valued partners in putting together this exiting
conference.
Specific Benefits Include:

NEW! Naming Rights (Receive “Sponsored by….” designation
o
o
Choose One*

Opening Reception (Thursday evening)

Saturday Evening Mixer (Saturday evening)

Sunday Closing (Sunday morning)
*Subject to priority selection of Platinum Sponsor

NEW! Advertising Banner Advertisement on Conference Website

NEW! 1 Hour use of Hospitality Suite (hold your own small gathering)

NEW! Full-Page Interior Ad space in printed program guide (8.5x11 Full-Color)

NEW! Article submission for printed program (up to 300 words)

Speaking Opportunity

8x10 Exhibit Booth in exhibit hall

30 Second Commercial to play Pre/Post Live-Stream Productions

3 Guest Passes

6 Buffet Lunch Passes

Preferred Placement of Logo on Website

Preferred Placement of Logo in Mobile App

Preferred Placement on Conference Banner

Dedicated Social Media Posting

NEW! eBlast Promotion

Press Release about participation

Bag Insert
Suggested Contribution:
Contact us for details
Silver
Benefits

NEW! Half-Page Ad space in printed program guide (Full-Color)

8x8 Exhibit Booth in exhibit hall

2 Guest Passes

4 Buffet Lunch Passes

Placement of Logo on Website

Placement of Logo in Mobile App

Placement on Conference Banner

Dedicated Social Media Posting

Bag Insert
Suggested Contribution
Contact us for details
Bronze
Benefits

NEW! One-Quarter Page Ad space in printed program guide (Full-Color)

8x8 Exhibit Booth in exhibit hall

1 Guest Passes

2 Buffet Lunch Passes

Placement of Logo on Website

Placement of Logo in Mobile App

Dedicated Social Media Posting

Bag Insert
Suggested Contribution
Contact us for details
Exhibitor (Standard)
Benefits
•
Name and logo on website’s list of exhibitors.
•
8x8 Booth in Exhibit Hall (includes table, 2-chairs, wastebasket, and name board)
* NEW! 1/8-Page Ad space in printed program guide (8.5x11 Full-Color)
•
Listing in the VO Atlanta mobile app (includes logo, profile and link to website)
•
2 meal tickets
Suggested Contribution
Contact us for details
Exhibitor (Basic)
Benefits
•
Name and logo (linked to your homepage) displayed on our website’s list of
exhibitors.
•
8x4 Booth in Exhibit Hall (includes table, 2-chairs, wastebasket, and name board)
•
Listing in the VO Atlanta mobile app under the exhibitor category (includes logo,
profile and link to website)
•
2 meal tickets
Suggested Contribution
Contact us for details
Additional sponsorship opportunities:
Conference App
Check it out at CLICK HERE
$INCLUDED (with Sponsorship)
Bag Drop (Insert)
Include your flyer and message with each bag delivered to the
conference attendees. These bags are also passed along to our
visiting guest to ensure everyone receives a copy of the great
resources made available during VO Atlanta.
*Exhibitors drop is $200
$INCLUDED (with Sponsorship)
Neck Wallets (Lanyards)
All attendees where a lanyard around their neck to hold their badge.
Your name could be on that lanyard and your logo incorporated onto
the badge. Attendees often keep lanyards as a souvenir, leaving
them hanging in their office or on their desk. This can be a lasting
impression for your company.
$1,500 (500 Neck Wallets Provided to VO Atlanta)
Conference Pens
Each VO Atlanta attendee will receive a pen with their show back
and neck wallet. Pens will also be available in sessions and
breakouts throughout the conference. Keep your name and brand
in front of attendees at the conference and when they leave. Pens
have one of the longest lifespans of any promotional product due to
their functionality and usefulness.
$750 (500 Pens provided to VO Atlanta)
Conference Notebook
With over 20 different learning opportunities, attendees at VO
Atlanta will have plenty of notes to take. That’s why having your
name on the front of these spiral bound notebooks is a great idea.
Each time they go to take a note, they will think of you.
This is a great opportunity to ensure your brand stays in front of
them for a very long time. Each conference attendee will receive a
notebook in their bag and additional notebooks will be available at
the registration desk.
WP-805
$1,500 (500 Notebooks provided to VO Atlanta)
Conference Show Bags with Your Logo
All attendees will be given a bag to hold their swag in. Your logo
could be prominently displayed on that bag. Just imagine
everyone at VO Atlanta walking around with your logo clearly
displayed throughout the conference. The bag will be durable
and continue to carry your message long after the conference
has ended.
$2500 (500 Bags provided to VO Atlanta)
Conference Opening Reception
As one of the most prominent opportunities at VO Atlanta, the
opening reception is attendee’s first contact with the
conference. Keep your brand and message front and center.
Your sponsorship here will include the “Presented By:.”
Messaging. Includes Tent Card on tables during reception.
$ Contact us for details
Friday OR Saturday Lunch (Based on Availability)
Lunch during VO Atlanta is a very BIG deal. Our lunches are
served in the Promenade area of the hotel and can
accommodate additional signage with your company brand.
Attendees are encouraged to network and introduce
themselves during lunch sessions. Sponsors for these
sessions will have tent cards placed on lunch tables to identify
them as the sponsor as well as being listed on meal tickets as
the lunch sponsor.
$ Contact us for details
Saturday Night Mixer
Following our Saturday night presentation with James Arnold
Taylor, we will invite attendees to the Finish Line restaurant
downstairs for refreshments, drinks, and a great time.
Your organization could be recognized as being the sponsoring
organization for the mixer. “Saturday Night Mixer (Sponsored
by Your Company)
$ Contact us for details
National Meetup Event LIVE (Live Streaming Event)
This sponsorship entitles your organization to be the premier
sponsor of our Livestream event Thursday night, March 3rd from
8:30pm – 10:30pm. This has long been one of the most exciting
times of the conference as presenters and special guest are
interviewed LIVE in front of the local attendees and internet
audience. Professional Video Services have been contracted for
these services.
$ Contact us for details
VO Atlanta TEAM CHALLENGE
Nothing helps build community like taking on a challenge together.
The VO Atlanta TEAM CHALLENGE does that as it pits 10 teams
against each other as they work to fully produce a 60 second
commercial.
Each commercial will then be judged onsite and via the internet to
provide even more exposure.
Have your company associate with this exciting and ENGAGING
challenge. You may also have your products placed directly in the
hands of those that use them.
Contact us for details
Youth Day (Camp Atlanta)
VO Atlanta is the ONLY voiceover conference that welcomes youth
and includes presenters and leaders to service the interest of our
youth. The Youth Day (Camp Atlanta) is comprised of between
40-50 youth ages 7-16.
Contact us for details
Spanish Day
In a first of its kind, our Spanish speaking talent will have a place
to call their own. Led by Simone Fojgiel, the VO Atlanta Spanish
Program will feature special guest and presenters as well as
provide a panel discussion specifically intended to serve the needs
of our Spanish speaking talent. 40-50 Spanish speaking talent are
expected at the conference with marketing reaching far beyond.
They will also have a Spanish Live-Stream panel discussion.
If you offer services to the Spanish speaking community, here’s a
chance to get out front and enjoy being recognized as one of the
first to support their presence at a major voiceover conference.
Contact us for details
NEW for 2016! We will have a total of 10 of these
placed around the conference area in full view of
every attendee throughout the entire conference.
It’s a great way to extend your marketing without
needing to be at your booth.
This display is included with our Platinum
membership and upgradable for other levels:
Platinum:
Included ($600 Value)
Gold:
$300
Silver:
Bronze:
$400
$500
Exhibitor:
$600

Contact us for details
Graphics are not included in this pricing.
VO Atlanta 2016 Program Guide (New)
Your Brand Will Last Long After the
Conference
New for 2016 is our conference program guide.
This was added to further support the desire to
keep your brand and information in front of
conference attendees both during and after the
conference. Some of the program highlights
include:
 Full Color Printing Throughout
 Keepsake Quality Product to last for years
 Space inside for taking notes, gathering contact information about new
friends, agents, and more.
 Additional copies will be passed along to talent, agents, and directors after
the conference.
Program Guide Pricing Information
Page
$125
1/8
¼ Page
$250
½ Page
$500
Full Page
$1,000
Charging Station – It’s Going to be Electric
New for 2016 is our conference charging station. This
serves as both a needed convenience and a great
opportunity to keep your brand in front of conference
attendees.
Instead of running back to their room, they stay close
to the station and directly in front of your brand.
Pricing Information:
2 Available - $1,500 Each
Revision Date:
Tuesday, October 27, 2015