XCEDE PROFESSIONAL ACCOUNTING
Master Sheets and Templates Release Notes
August 2016
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
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Created and Published by Reckon Limited
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North Sydney NSW 2060
Australia
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improvements to Reckon APS software or any other Reckon software at any time without
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Contents
RELEASE NOTES – XCEDE RELEASE AUGUST 2016 ....................................................... 5
Xcede Sheets and Versions of Excel .................................................................................... 6
Important! Refreshing the Financial Reporting Fields on a Ledger ...................................... 6
Very Important! XPA Template to Customised Template Refresh ....................................... 6
Definition of ‘Entity’ & ‘Entity Type’ ....................................................................................... 7
The Header & Footer Sheets ................................................................................................ 7
SECTION 1: INCLUDED IN THIS YEAR’S RELEASE… ....................................................... 8
XCEDE SHEETS: DEFAULT MARGINS & COLUMN WIDTHS .......................................... 9
Xcede 9 (.xlsx) Sheets & Margins .................................................................................................... 9
Xcede 10 (.xlsb) Sheets & Margins .................................................................................................. 9
All Xcede Sheets & Column Widths ................................................................................................. 9
Generating Financial Reports......................................................................................................... 12
Customised Sheets & Changes to Margins & Column Widths ....................................................... 13
MANAGEMENT REPORTS CHANGES ............................................................................. 25
Management Balance Sheets ........................................................................................................ 25
Management Notes & Shares in Companies ................................................................................. 26
Management Notes & Loan Accounts Receivables Notes ............................................................. 27
Management Profit & Loss Statements & Manufacturing Costs ..................................................... 29
Taxable Income Reconciliation Statement ..................................................................................... 30
MANAGEMENT & COMPLIANCE REPORTS CHANGES ................................................ 31
Audit Reports, Compilation Reports & the Signatory Section ......................................................... 31
Trustee/Directors Declaration & Flexible Heading.......................................................................... 31
Compilation Reports ....................................................................................................................... 32
Accountant’s Report Disclaimer ..................................................................................................... 33
COMPLIANCE ACCOUNTS CHANGES ............................................................................ 35
THE PRIMARY STATEMENTS...................................................................................................... 35
SUPPORTING NOTES .................................................................................................................. 38
INCORPORATED ASSOCIATION ..................................................................................... 46
Compilation Report ........................................................................................................................ 46
CORPORATE TRUSTEE ................................................................................................... 47
Note 1: Summary of Significant Accounting Policies & Year of Grace ........................................... 47
SELF-MANAGED SUPERANNUATION FUND ACCOUNTS CHANGES.......................... 48
Audit Report ................................................................................................................................... 48
Statement of Financial Position ...................................................................................................... 48
Note 1: Summary of Significant Accounting Policies ...................................................................... 48
Preparing ‘Year of Grace’ Financial Statements ............................................................................ 49
SECTION 2: THE TEMPLATES ............................................................................................ 50
All Standard Templates ....................................................................................................... 50
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Master Chart Template & General Ledger Accounts .......................................................... 50
Manufacturing Costs & Superannuation Fund Expense Accounts ................................................. 50
Inventories & Non-Current Assets Held for Sale ............................................................................ 51
Entity Templates & Financial Reporting Fields ................................................................... 51
Trust Template Only ....................................................................................................................... 53
Superannuation Fund Template Only ............................................................................................ 54
SECTION 3: NEW, DELETED & AMENDED XCEDE SHEETS ........................................... 55
New Sheets ......................................................................................................................... 55
Amendment of Existing Sheets ........................................................................................... 55
SECTION 4: MANAGING TEMPLATES & XCEDE MASTER SHEETS .............................. 68
Storing Xcede Sheets & Templates into XPA ..................................................................... 68
Xcede Sheets and the ‘Sheets’ Directory ........................................................................... 68
Xcede Sheets: Default Margins & Column Widths ......................................................................... 69
The Header & Footer Sheets ......................................................................................................... 69
Customised Entity Templates ............................................................................................. 70
Financial Reporting Fields .............................................................................................................. 70
Adding the New Xcede Sheets to the Entity Templates ................................................................. 71
To Add a New Xcede Spreadsheet to the Entity Templates........................................................... 72
Refreshing Financial Reporting Fields for Existing Ledgers ............................................... 73
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
RELEASE NOTES – XCEDE RELEASE AUGUST 2016
We provide a yearly upgrade to Xcede Professional Accounting Xcede Master Sheets and
Templates. This year the sheets that support management financial reports have been
enhanced to include new capabilities and the sheets that support compliance financial reports
have been upgraded for reporting year 2016 in line with the Thomson Reuters Publication: 2016
XYZ Model Financial Accounts, prepared by ShineWing Australia.
This document has been divided into the following four sections:
•
Section 1: This section details what changes have been made and what enhancements
have been added to the Xcede Master Sheets.
•
Section 2: Explains the changes that have been made to the Master Chart Template and
the entity templates, including the Financial Reporting Fields.
•
Section 3: Details which new sheets have been added, which sheets have been deleted
and which sheets have been amended in the Xcede Master Sheets; and
•
Section 4: Provides assistance on managing your templates and Xcede sheets where they
have been customised to suit your practice.
Where you are using our master sheets and templates as released you do not need to read any
more than Section 1 of these notes to find out what has been included in this year’s release.
For users that have changed their templates or sheets, then sections two, three and four
provide the detail to assist you in managing your customised templates and Xcede sheets.
The 2016 release also includes the following standard documents that have been amended to
be in line with this release of our master sheets and templates, where necessary:
•
XPA - Producing Financial Statements - 2016: This document provides information on all
aspects of producing and printing financial reports. It contains information such as where
data is stored that is referenced in reports and the types of reports and default jobstreams
included with our standard templates. Also, any management reports that are available to
be printed from Xcede but are not included in the default jobstreams.
•
XPA – Xcede Master Sheets Index - 2016: This document lists each Xcede Master Sheet
and indicates whether a sheet is used in conjunction with printing management accounts or
printing compliance accounts. Additionally, the document includes directions on where in
Xcede Professional Accounting to add additional information if necessary, or change default
information provided.
•
XPA - Style Application - 2016: This document provides information regarding the style
sheet application that is available to allow users of Xcede Master Sheets to change the
appearance of their printed reports without the need to customise any of the Xcede Master
Sheets. This facility enables a practice to apply their own format to their financial
statements while using the Xcede Master Sheets and keeping all the advantages of
remaining with the released standard sheets.
•
XPA - Financial Reporting Fields – 2016: This document contains information on the role
of reporting fields in relation to the financial statements and how to enter the relevant data.
Additionally, it explains the type of fields that can be created by users and the commands
that are used to reference these fields in customised sheets. Finally, it details how to list
financial reporting fields for easy reference.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Also available for reference is the following Excel Worksheet:
Transfer to or from Reserves Coding Matrix 2016.xlsx: This worksheet is provided to assist
with the coding of movements to or from reserves out of retained earnings; it is a coding matrix
to aid the selection of the correct subaccounts for both in the appropriation accounts and the
reserves accounts.
We recommend that the new versions of the above documents and worksheet are distributed to
staff and the previous versions of these documents are deleted from your network.
The icon shown to the left has been included next to various paragraphs in
these release notes which indicate that the information contained in the
paragraph is important and should be noted when reviewing these release
notes.
Xcede Sheets and Versions of Excel
This year’s release includes sheets for use with Microsoft Excel 2007, Microsoft Excel 2010 and
Microsoft Excel 2013.
This release does NOT include sheets for use with Microsoft Excel 2003. If the current version
of Microsoft Excel in your practice is 2003, please contact the support team for assistance.
Important! Refreshing the Financial Reporting Fields on a
Ledger
Once you have loaded the new XPA Xcede Master Sheets and entity templates
into their respective directories then each of your existing ledgers needs to be
refreshed against the appropriate entity template. This procedure loads any new
financial reporting fields introduced with this release into your ledger.
For details on refreshing the financial reporting fields from the new entity templates, please see
‘Section 4: Managing Templates and Xcede Sheets’ on page 68.
Very Important! XPA Template to Customised Template
Refresh
The XPA entity templates store a short chart of accounts, a table of ‘system’
financial reporting fields and a list of jobstreams. The financial reporting fields are
significantly amended each year to include new fields, delete obsolete fields and
update default data. Please be aware that a refresh of financial reporting fields
from the 2016 XPA template to your customised template does not update existing
default data and settings stored in retained ‘system’ fields. This is to ensure that
any changes you have made to the financial reporting fields stored on your 2015
customised templates are not overwritten.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Where you have made many changes to the settings and data stored in financial reporting fields
on your customised templates and opened practice specific financial reporting fields then you
need to review these release notes and check the default data stored meets your reporting
requirements when preparing your 2016 financial statements.
Where you have made minimal changes to the settings on the table of financial reporting fields
and/or the short chart of accounts; and, that the main reason for maintaining a set of
customised templates is to manage your practice jobstreams, then we recommend that you do
not refresh the financial reporting fields. Rather, re-customise the 2016 XPA templates and remake any changes to the data and settings stored on financial reporting fields. Review these
release notes to see if there are any further settings that need changing or data amendments
required to make use of any enhancement included this year. Then re-create the practice
specific jobstreams. This method would ensure the 2016 data stored in the financial reporting
fields on your customised templates is in line with the data stored on the XPA 2016 templates.
Definition of ‘Entity’ & ‘Entity Type’
Within these release notes, where an enhancement or a change is detailed and the statement is
made that the enhancements or changes relate to all entities, then the entity types included in
the generic term ‘entity’ are company, trust, incorporated association, partnership and sole
proprietor. Generally, this generic term does not relate to a non-reporting corporate trustee
company or non-reporting defined contribution superannuation fund unless specifically stated.
At the end of Section 1, the changes made that relate specifically to the non-reporting corporate
trustee company or non-reporting defined contribution superannuation fund are detailed.
The Header & Footer Sheets
IMPORTANT!
Please note that various tabs in the three Xcede header workbooks (‘Headers
Footers.xlsx’ or ‘Headers Footers - Trustee.xlsx’ or ‘Headers Footers –
M’ment.xlsx’) that are used when printing management and compliance reports,
have been amended in the XPA Xcede Master Sheets release. Please refer to
Section 3 commencing on page 55 Section 4 commencing on page 68 for details
of these changes.
Where you have customised header and/or footers then please be aware that there may
be issues when you upgrade to the new sheets.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 1: INCLUDED IN THIS YEAR’S RELEASE…
The 2016 release of Xcede Master Sheets includes the following features:
•
All Master Xcede Sheets have been reviewed and the default sheet margins have been
reduced to recover additional print area on a page. Column widths on the relevant Master
Xcede Sheets have also been adjusted to fully utilise the print area recovered.
•
Upgrade of all relevant sheets used to print compliance financial reports for companies, in
line with the Thomson Reuters Publication: 2016 XYZ Model Financial Accounts prepared
by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for discretionary
and unit trusts, in line with the Thomson Reuters Publication: 2016 XYZ Model Financial
Accounts prepared by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for partnerships, in
line with the Thomson Reuters Publication: 2016 XYZ Model Financial Accounts prepared
by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for incorporated
associations, in line with the Thomson Reuters Publication: 2016 XYZ Model Financial
Accounts prepared by ShineWing Australia.
•
Upgrade of all relevant sheets used to print compliance financial reports for non-reporting
self-managed defined contributions superannuation funds, in line with the Thomson Reuters
Publication: 2016 XYZ Model Financial Accounts prepared by ShineWing Australia.
•
Where the current and non-current shares in companies’ accounts (675 to 678 and 794 to
798) are fully impaired in both this year and the comparative year, users have the option of
displaying the detailed movements in the supporting notes for a management set of
financial statements.
•
The Borrowings Note has been enhanced to allow the user to print the subaccount detail for
the four current and four non-current accounts used to report hire purchase liability in the
same way that the management supporting note displays this detail.
•
Accounts 240 and 241 have been allocated as superannuation fund expense accounts
within the Manufacturing Costs range of accounts on the Xcede Master Chart. Accordingly
the Statement of Profit or Loss has been amended to include these two accounts in the item
‘Employees benefits expense’ when the Statement of Profit or Loss expenses is printed with
expenses classified by nature.
•
Other minor Xcede sheets and templates enhancements and amendments.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
XCEDE SHEETS: DEFAULT MARGINS & COLUMN WIDTHS
In this release of the Xcede Master Sheets, the margins and column widths on all sheets have
been adjusted to recover additional printing area. Over many previous releases the margins
have been adjusted periodically to accommodate the requirements of various versions of Excel
and Xcede, as well as accepted practices such as manual binding of a financial report.
Xcede 9 (.xlsx) Sheets & Margins
In general all margins on Xcede sheets with portrait orientation used when generating reports in
Xcede 9 are now set to:
Significant changes have been made to the left, right and bottom margins to reduce the size of
them. No change has been made to the top margin.
Xcede 10 (.xlsb) Sheets & Margins
In general all margins on Xcede sheets with portrait orientation used when generating reports in
Xcede 10 are now set to:
The only difference to the margins for Xcede 9 and Xcede 10 is the bottom margin which is set
narrower at 0.5 for Xcede 10.
All Xcede Sheets & Column Widths
This reduction in margins has enlarged the print area on the page in all reports with portrait
orientation. Accordingly, the column widths have been adjusted to make use of this additional
space. The effect of the change in margins and column widths is most easily seen in the text
reports such as the compilation report, declarations, Note 1 etc.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Extract from the compilation report included with this year’s release, showing the new margins
and column position on the page:
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compare the extract from the compilation report shown above with the extract from the
compilation report included in the 2015 release shown below:
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Extract from the compliance balance sheet included with this year’s release:
Compare the extract from the compliance balance sheet shown above with the extract from the
compliance balance sheet included in the 2015 release shown below:
The reports available in landscape orientation have also been reviewed but generally there has
been very little change to these reports. Essentially the reports in landscape orientation have
been reviewed to confirm that the margins are uniform across these types of sheets.
Generating Financial Reports
Where the Xcede Master Sheets are deployed each year within a practice with no change to
any sheets then the reports perform as they have in prior years. The noticeable change, of
course is the position on the page of the printed report, as described above. There may be
fewer pages that comprise the financial report as more data is now able to be printed on a
particular page.
IMPORTANT!
Where a practice uses customised sheets when generating financial reports, then
these customised sheets need to be reviewed and amended as required.
Where a practice has customised any Xcede sheets in-house or uses sheets customised by an
external party then the margins and column width of those customised sheets should be also be
amended in line with the new margins and column widths included with this year’s release.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Any customised reports that are commonly printed in a jobstream among the standard Xcede
Master Sheet now display narrower on the page and the footer prints higher on the page. This
difference can be seen in the screen shots of reports included above. Accordingly, the format of
the pages that comprise the generated financial report can change for various pages. To make
any customised reports uniform with the 2016 release the margins and the column widths
should be reviewed and amended as necessary.
Where a customised report does not comprise the main body of a financial report, a value-add
report for example then the margins and column widths may not require change. A practice can
make this assessment during review.
Please see the next section of these release notes for information on how to update customised
sheets.
Customised Sheets & Changes to Margins & Column Widths
It is not uncommon for a practice to have customised their header and footer sheets and/or their
compilation reports and declarations. Additionally, a practice may include a customised valueadded report in their management jobstream. Where there are customised sheets included in a
jobstream, then the margins and column widths should be reviewed and changed as necessary.
It has been our recommendation that when customised reports are created, the initials of the
practice prefix the original source sheet name. Therefore a practice should be able to identify
the name of the original source sheet.
IMPORTANT!
Please review this section of the release notes and contact your Reckon APS
consultant if you require more information than is contained in this guide or you
require assistance to make any necessary changes to your customised sheets.
There are two ways to deal with an individual customised Xcede sheet within a practice:
•
Option 1: Redo the customisations in the 2016 Xcede Sheets
We note that where minimal changes were made to an Xcede sheet during customisation, it
may be easier to re-customise the 2016 version of the Xcede sheet and re-make those
changes.
Additionally these release notes should be reviewed to see if there have been any
enhancements or bug fixes made to the original source sheet that make the recustomisation an easier option.
Please note that there have been significant changes made to the header and footer sheets
as well as the compilation reports in this year’s release of Xcede Master Sheets.
Accordingly we suggest that it may be easier to re-customise these reports.
•
Option 2: Amend the column widths and margins in the customised sheet.
Where there have been no enhancements made to the original source sheet for this year’s
Xcede Master Sheet release and the changes to a particular Xcede sheet are complex or
extensive then the margins and the column widths need to be amended manually to ensure
that the format of these sheets match the format of the majority of the sheets available to
generate financial reports.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
IMPORTANT!
Please backup your customised sheets before making any changes to them.
Before amending any customised sheets, ensure the sheet attributes is not set to ‘Read-only’
on each sheet or the folder where the backed up customised sheets are stored.
Please refer to the relevant section below for information on checking and changing your margin
settings and redefining column widths depending on whether you are generating reports using
Xcede 9 (.xlsx) sheets or Xcede 10 (.xlsb) sheets.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Margin Settings for Xcede 9 (.xlsx) Sheets
As noted above, column widths of the portrait orientation reports where you are using Xcede 9
(.xlsx sheets) are now set as shown below. From the ‘Page Layout’ tab on the Excel ribbon, the
page margins can be selected either by clicking the ‘Margins’ button and selecting ‘Custom
Margins or clicking the ‘Print Titles’ button and selecting the ‘Margins’ tab:
Amend the margins of all customised reports in portrait orientation as shown above.
We also recommend that after changing any margins the print quality setting should also be
checked to ensure that the default setting of 600 dpi is still present. Where the print quality
setting is showing as blank, or showing a different dpi then please restore to 600 dpi.
It is recommended that the margins on all customised portrait reports are amended to the above
settings.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Margin Display is Different
Where you are not seeing margin settings displayed in centimetres then please update
the ‘Ruler setting’ to centimetres in Excel.
Select ‘File’ in Excel and then ‘Options’. Select ‘Advanced’ and scroll down to the ‘Display’
section and amend the ‘Ruler units’ to centimetres.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Changes to Column Widths for Xcede 9 (.xlsx) Sheets
As noted previously, when customised reports are created, the initials of the practice generally
prefix the name of the original source sheet. Accordingly, the easiest way to set the column
widths on a customised report is to replicate the column widths stored in this years released
sheet into the customised sheet.
For example, the text available in the Directors’ Declaration shown below was customised for
ABC Practice in 20##:
Columns A and B are not visible on printing. Columns C to G should be checked and compared
with the column widths shown in the screen shot below which is an extract from the 2016
version of the Directors’ Declaration.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
These column widths can be changed manually by comparing and changing each column or the
copy and ‘Paste Special’ function can be used.
Simply highlight the columns to copy the columns from the 2016 version of the sheet and use
the ‘Paste Special’ function to paste only the column widths.
Changes to Column Widths for Xcede 9 (.xlsx) Header & Footer Sheets
As noted previously there have been changes made to the header and footer sheets in this
year’s release of Xcede Master Sheets. The printing positon on the page of the supporting
notes is controlled by various header/footer note tabs. Where you do not wish to re-customise
the three header and footer sheets and prefer to manually change the margins and the column
widths, please refer below to the tabs that require changing in order to ensure that the
supporting notes to the financial report print in the same position on the page as the primary
statements:
•
For the management Header and Footer Sheet, Headers Footers - M'ment.xlsx, please
amend the margins and column widths as described above for the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’ & ‘HEADER-ONEYEAR’
•
Compliance Header and Footer Sheet: Headers Footers.xlsx, please amend the margins
and column widths as described above for the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-NOTESBS’; ‘HEADER-ONEYEAR1’;
‘HEADER-ONEYEAR’; ‘HEADER-ONEYEARBS’
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
•
Trustee Company Header and Footer Sheet: Headers Footers – Trustee.xlsx, please
amend the margins and column widths as described above for the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’ & ‘HEADER-ONEYEAR’
Converting Customised Xcede 9 (.xlsx) Sheets to Xcede 10 (.xlsb) Sheets
Where you have been using Xcede 9 for reporting and move to reporting using Xcede 10 then
your customised sheets need to be converted from Xcede 9 (.xlsx) sheets to Xcede 10 (.xlsb)
sheets. To convert:
•
Launch Excel from the XPA ribbon.
•
The following information screen is displayed. Select ‘Yes’ to launch Xcede 10.
•
From the Xcede 10 menu, select ‘Open Xcede’.
•
When the Xcede 10 ribbon launches, select ‘Upgrade’.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
•
There are two options available when converting Xcede 9 (.xlsx) workbooks to Xcede 10
workbooks (.xlsb). Either select each workbook individually to upgrade them or select a
folder where the customised workbooks are stored.
Please note that we recommend that the bottom margin is reduced by 0.7 centimetres
during conversion to print the footer in the same position as it was for Xcede 9 reports.
•
To upgrade your customised sheets stored in a particular folder, Click the ‘Select’ button
and locate the folder.
•
The following message appears during the upgrade of the Xcede 9 sheets:
•
When the message disappears, the upgrade process is complete and your upgraded
customised sheets can be copied to your sheets directory for use when generating reports.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Margin Settings for Xcede 10 (.xlsb) Sheets
As noted above, column widths of the portrait orientation reports where you are using Xcede 10
(.xlsb sheets) are now set as shown below. From the ‘Page Layout’ tab on the Excel ribbon, the
page margins can be selected either by clicking the ‘Margins’ button and selecting ‘Custom
Margins or clicking the ‘Print Titles’ button and selecting the ‘Margins’ tab:
Amend the margins of all customised reports in portrait orientation as shown above.
We also recommend that after changing any margins the print quality setting should also be
checked to ensure that the default setting of 600 dpi is still present. Where the print quality
setting is showing as blank, or showing a different dpi then please restore to 600 dpi.
It is recommended that the margins on all customised portrait reports are amended to the above
settings.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Margin Display is Different
Where you are not seeing margin settings displayed in centimetres then please update
the ‘Ruler setting’ to centimetres in Excel.
Select ‘File’ in Excel and then ‘Options’. Select ‘Advanced’ and scroll down to the ‘Display’
section and amend the ‘Ruler units’ to centimetres.
Changes to Column Widths for Xcede 10 (.xlsb) Sheets
As noted previously, when customised reports are created, the initials of the practice generally
prefix the name of the original source sheet. Accordingly, the easiest way to set the column
widths on a customised report is to replicate the column widths stored in this years released
sheet into the customised sheet.
For example, the text available in the Directors Declaration shown below was customised for
ABC Practice in 20##:
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Columns A to E are not visible on printing. Columns F to J should be checked and compared
with the column widths shown in the screen shot below which is an extract from the 2016
version of the Directors’ Declaration.
These column widths can be changed manually by comparing and changing each column or the
copy and ‘Paste Special’ function can be used.
Simply highlight the columns to copy the columns from the 2016 version of the sheet and use
the ‘Paste Special’ function to paste only the column widths.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Changes to Column Widths for Xcede 10 (.xlsb) Header & Footer Sheets
As noted previously there have been changes made to the header and footer sheets in this
year’s release of Xcede Master Sheets. The printing positon on the page of the supporting
notes is controlled by various header/footer note tabs. Where you do not wish to re-customise
the three header and footer sheets and prefer to manually change the margins and the column
widths, please refer below to the tabs that require changing in order to ensure that the
supporting notes to the financial report print in the same position on the page as the primary
statements:
•
For the management Header and Footer Sheet, Headers Footers - M'ment.xlsb, please
amend the margins and column widths as described above for the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’ & ‘HEADER-ONEYEAR’
•
Compliance Header and Footer Sheet: Headers Footers.xlsb, please amend the margins
and column widths as described above for the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-NOTESBS’; ‘HEADER-ONEYEAR1’;
‘HEADER-ONEYEAR’; ‘HEADER-ONEYEARBS’
•
Trustee Company Header and Footer Sheet: Headers Footers – Trustee.xlsb, please
amend the margins and column widths as described above for the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’ & ‘HEADER-ONEYEAR’
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
MANAGEMENT REPORTS CHANGES
This section details what enhancements and changes have been made to reports that are
included in a management jobstream.
Management Balance Sheets
In previous releases the non-current ‘Inventories’ range of accounts had been classified as
‘Non-Current Assets Held for Sale’. This has been corrected in this year’s release of the Xcede
Master Sheets & Templates and the account range 840 to 849 is now classified as non-current
‘Inventories’ and ‘Non-Current Assets Held for Sale’. The applicable tags in the tag set ‘Chart
Section’ available on the XPA Master Chart have been created or amended accordingly:
Accordingly, the management balances sheets have been amended to reflect the changes to
the Xcede Master Chart. There is a new section on these balance sheets titled ‘Non-Current
Inventories’ that prints balances in accounts 840 to 847, and the section ‘Non-Current Assets
Held for Sale’ now prints balances form account 848 and 849 only.
These changes affect the following management balance sheets:
•
ManBS.xlsx: Balance sheet used with management accounts that generates supporting
notes where subaccounts are used.
•
ManBSSub.xlsx: Management Balance Sheet that prints subaccount balances on the face
of the report.
•
ManBS5Yr.xlsx: Management Balance Sheet that prints the current year along with the 4
preceding years across the page.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Notes & Shares in Companies
On the XPA Master Chart, the current shares in companies’ accounts (675 to 678) and noncurrent shares in companies’ accounts (794 to 798) have the potential to be fully impaired in
both this year and the comparative year. In previous releases of Xcede Master Sheets a
supporting management note detailing any movements during the year would not have been
included.
In this year's release users have the option of displaying the detailed movements in the
supporting notes for these two ranges of accounts where the control account has a nil balance
at year end. There is a new financial reporting field available on the entity templates. The
default has been set to ‘Yes’, so the detailed movements for these accounts are displayed even
though there is a nil balance at year end.
To exclude the detailed movements for these accounts, simply remove the tick to the left that
connects this new financial reporting field to the template, select ‘No’ and save the change.
IMPORTANT!
Where you prefer to exclude a supporting management note for the current
and non-current ‘shares in companies’ accounts where there is a nil balance
at year end, then we recommend that the entity templates are amended prior
to refreshing any ledgers. Where a template is amended, replace the tick to
the left.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Notes & Loan Accounts Receivables Notes
The current loan accounts receivables range is 690 to 699 and the non-current loan accounts
receivables range is 820 to 839. Within these ranges six current accounts, 690 to 695, link
directly to the six non-current accounts, 820 to 825; and any subaccounts with balances are
printed collectively. For example where loans to directors, accounts 693 and 823 are
subaccounted they can potentially be included with current assets, non-current receivables,
current liabilities and non-current liabilities. Where this occurs, only one supporting note
generates and prints, which includes the detail of each asset and liability subaccount groups.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
In response to requests from users the six management notes that print the current loan
account receivables and non-current loan account receivables have been enhanced to display a
subtotal where there is more than one active balance in the current or non-current sections of
the note. Extract from the trial balance:
Please note that where there is only one active balance, the subtotal is not included.
Reckon Limited | PAGE 28 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Profit & Loss Statements & Manufacturing Costs
The Manufacturing Costs range of accounts on the Xcede Master Chart is accounts 280 to 299
and accounts 240 to 249. This year accounts 240 and 241 have been allocated as
superannuation fund expense accounts.
These two accounts are primarily required when producing compliance accounts as they printed
in a specific line item on the Statement of Profit or Loss, and disclosed in the Profit for the Year
supporting note. Please see section titled ‘Statement of Profit or Loss’ on page 35 for more
information how this change affect compliance reports.
These two accounts have been selected for use for this purpose as the account range 240 to
249 has previously been blank on the Xcede Master Chart.
Under normal conditions, when printing management Profit and Loss Statements and Trading
Statements the allocation of these 2 accounts has have no impact on these management
reports. On the face of each Profit and Loss Statement and Trading Statement, account range
280 to 299 prints before account range 240 to 249.
However, where accounts 240 and 241 are opened for a ledger from the master chart, please
be aware that there is the possibility that the manufacturing cost descriptions do not follow an
alphabetical order when printed in a management report. A detailed management report may
be added to a compliance jobstream for an example so the use of accounts 240 and 241 may
be required so the Statement of Profit or Loss prints correctly.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Extract from the trial balance for our example ledger; account 297 has been opened as ‘Waste
removal’:
Extract from the Trading Statement for our example ledger, the final two expenses are out of
alphabetical order:
Additionally, accounts 240 and 241 may already be in use for other manufacturing costs within a
general ledger.
Where the manufacturing costs are required to be reordered or reallocated, then the function
‘Account Translate’ to is available to translate these accounts to different account codes:
Taxable Income Reconciliation Statement
The Taxable Income Reconciliation Statement has been amended this year so that the inclusion
of the comparative values column in this report is solely dependent on the setting in the
following financial reporting field available on the entity templates:
Previously the comparative value column was also omitted where there were no active
reconciliation items in the prior year.
Reckon Limited | PAGE 30 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
MANAGEMENT & COMPLIANCE REPORTS CHANGES
This section details what enhancements and changes have been made to reports that are
included in both a management jobstream and a compliance jobstream.
Audit Reports, Compilation Reports & the Signatory Section
In the signatory section of the Auditor’s Independence Declaration, the audit reports and the
compilation reports, a colon is included that separates the position in the firm of the signatory
from the name of the signatory.
Where the name of the signatory has not been added, or the position in the firm of the signatory
is left blank, or both of these items have not been entered, then the colon is no longer required
to be included. In these circumstances the Auditor’s Independence Declaration, the audit
reports and the compilation reports have been amended for this year’s Master Sheets release to
exclude the colon.
Where both the name of the signatory and the position in the firm of the signatory are added to
‘File Details’, then the colon is included to separate these two items, as previously.
This change affects the following reports:
AuditorIndDec.xlsx
AuditReport.xlsx
AuditReportPship.xlsx
AuditReportTrust.xlsx
CompReport.xlsx
CompReportMan.xlsx
CompRepT.xlsx
IAAuditRep.xlsx
SFComp.xlsx
Trustee/Directors Declaration & Flexible Heading
Where a trust ledger has a non-reporting corporate trustee then the trustee declaration was
previously headed ‘Directors’ Declaration’ or ‘Directors’ Declaration of the Trustee Company’
depending on whether the management or compliance version was included in the jobstream.
An alternate heading may be preferred, such as ‘Trustee’s Declaration’ even where the trustee
is a corporate trustee.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
To allow the user total control over the heading to this report, two new financial reporting fields
have been opened on the trust template in this year’s release. The first new field allows the
user to select the heading ‘Trustee Declaration’ at all times. The default has been set to ‘No’.
To select ‘Trustee Declaration’ for a corporate trustee, simply remove the tick to the left that
connects this new financial reporting field to the template, select ‘Yes’ and save the change.
Where either heading is not suitable, the second financial reporting field allows a user defined
heading to be added.
IMPORTANT!
Where you wish to select ‘Trustee Declaration’ or add alternate heading for all
trust ledgers then we recommend that the trust template is amended prior to
refreshing any trust ledgers. Where a template is amended, replace the tick to the
left.
Compilation Reports
The compilation reports included in Xcede Master Sheets have been amended this year to
remove all sections that were used to compile the previous version of ‘APES 315 Compilation of
Financial Information’.
In last year’s release a financial reporting field was available to control which version of the
compilation report was printed, the report applicable to financial statements that were prepared
at 30 June 2015, or the one required for engagements commencing on or after 1 July 2015.
This financial reporting field has been removed from all templates.
The compilation reports have also been amended in line with Thomson Reuters Publication:
2016 XYZ Model Financial Accounts.
The following four compilation reports are available in the Xcede Master Sheets:
•
‘Compliance’ compilation report, ‘CompReport.xlsx’: Used when printing both reporting and
non-reporting compliance financial statements for a company, trust, partnership,
incorporated association and sole trader;
•
‘Management’ compilation report, ‘CompReportMan.xlsx’: Used when printing non-reporting
management financial statements for a company, trust, partnership, incorporated
association and sole trader;
•
Non-Reporting Corporate trustee company compilation report, ‘CompRepT.xlsx’; and
•
Superannuation fund compilation report, ‘SFComp.xlsx’.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Accountant’s Report Disclaimer
An Accountant’s Report Disclaimer may be used where a practice compiles financial information
which is not within the scope of a Compilation Engagement. An Accountant’s Report Disclaimer
has been added to Xcede Master Sheets this year and this report is suitable for use on an
excluded activity to prepare special purpose financial statements used as a basis to complete
an income tax return.
A new group of financial reporting fields has been opened in the section ‘Text Reports &
Declarations’ to assist with tailoring this new report:
Please note that where you wish to include the Accountant’s Report Disclaimer and remove the
Compilation Report from a management jobstream then the first financial reporting field shown
above should be set to ‘Yes’. This setting controls the reference in the applicable footer to now
be ‘Accountant’s Report Disclaimer’.
In line with the Compilation Report the Accountant’s Report Disclaimer is able to be tailored as
follows:
•
The company name and ABN/ACN are able to be optionally included or excluded from the
top of the report. The first financial reporting field in this new group controls this facility.
The default has been set to ‘Yes’ to include all heading lines when printing the Accountant’s
Report Disclaimer. Where this field is set to ‘No’, then the name of the entity and the
ABN/ACN number are the only two heading lines to print.
•
Where a person’s occupational liability is limited by a scheme, there is the facility to include
this information on the Accountant’s Report Disclaimer footer where you do not want to print
the Accountant’s Report Disclaimer on letterhead or customise it. A financial reporting field
is available to control the inclusion of a statement on occupational liability that is limited by a
scheme. Where this field is set to ‘Yes’ the text included in the footer regarding the scheme
is taken from the default text available for disclosure in the financial reporting field group
‘Compilation Report’.
•
There are two methods of including a date on the bottom of this report:

The standard date format where the date is added prior to printing.

There is also the alternate date format that allows the report to be dated by hand when
the report is signed. This format also allows the default text that prints to be amended
or deleted as required.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
The Accountant’s Report Disclaimer printed from our example company ‘XYZ Company Pty
Ltd’. The report has been printed with the defaults available in the company template:
Management Index
The Accountant’s Report Disclaimer has been added to the end of the management index,
IndexMan.xlsx, and is included on the index where the disclaimer replaces the compilation
report in a management jobstream.
The Accountant’s Report Disclaimer has also been added to the compliance index, Index.xlsx,
where the compliance style reports are used for a particular ledger.
Reckon Limited | PAGE 34 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
COMPLIANCE ACCOUNTS CHANGES
This section detail what enhancements and changes have been made to reports that are
included in a compliance or compliance style jobstream only.
THE PRIMARY STATEMENTS
Statement of Profit or Loss
The Manufacturing Costs range of accounts on the Xcede Master Chart is accounts 280 to 299
and accounts 240 to 249. It has been noted that within the ‘Manufacturing Costs’ range of
account there is no superannuation fund expense accounts opened. This year accounts 240
and 241 have been allocated as superannuation fund expense accounts. These two accounts
have been selected for use for this purpose as account range 240 to 249 has previously been
blank on the Xcede Master Chart.
As these accounts are now allocated as superannuation fund expense accounts, accounts 240
and 241 are included in the item ‘Employees benefits expense’ when the Statement of Profit or
Loss expenses is printed with expenses classified by nature:
In previous releases, account 240 and 241 were included in the item: ‘Raw material and
consumable used’ or ‘Consumable used’ when the expenses classification by nature.
Where the Statement of Profit or Loss is printed with expenses classified by function, accounts
240 and 241 are still included in the item, ‘Other Expenses’.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Where either account 240 or account 241 is already used for other manufacturing costs within a
general ledger then before the Statement of profit or Loss can be printed these two accounts
need to be reallocated. The function ‘Account Translate’ to is available to translate these
accounts to different account codes:
Statement of Financial Position
Statement of Financial Position: Non-Current Inventories & Non-Current Assets Held for Sale
In previous releases the non-current ‘Inventories’ range of accounts had been classified as
‘Non-Current Assets Held for Sale’. This has been corrected in this year’s release of the Xcede
Master Sheets & Templates and the account range 840 to 849 is now classified as non-current
‘Inventories’ and ‘Non-Current Assets Held for Sale’. The applicable tags in the tag set ‘Chart
Section’ available on the XPA Master Chart have been created or amended accordingly:
Statement of Financial Position: Non-Current Assets Held for Sale
There are now two accounts classified as ‘Non-Current Assets Held for Sale’ that print as a line
item in the non-current assets section on the Statement of Financial Position. It maybe that
‘Non-Current Assets Held for Sale’ should be included in the current assets section on the
Statement of Financial Position. Accordingly new financial reporting fields have been opened
on the entity templates that allow the user to determine whether these accounts are be included
as a line item in current assets instead of non-current assets.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Accounts 848 and 849 are both opened as blank accounts on the XPA Master Chart. There
may be a requirement for only one of these two accounts to be included in the current assets
section rather the non-current assets section; therefore there are two new financial reporting
fields available to control where each account prints.
The default has been set to ‘No’ for each field so both accounts print as one line item in noncurrent assets. To move an account simply remove the tick to the left that connects this new
financial reporting field to the template, select ‘Yes’ and save the change.
The supporting note ‘Non-Current Assets Held for Sale’ has been amended in line with the
Statement of Financial Position. Please see page 45 for details.
Statement of Financial Position: Non-Current Inventories
The non-current line item ‘Inventories’ prints as a line item in the non-current assets section on
the Statement of Financial Position where there are balances in the account range 840 to 847.
The supporting note ‘Inventories’ has been amended in line with the Statement of Financial
Position. Please see page 42 for details.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SUPPORTING NOTES
Note 1: Summary of Significant Accounting Policies
There have been a few changes to Note 1: Summary of Significant Accounting Policies in this
year’s release of the Xcede Master Sheets.
There can be variations in the wording for Note 1 shown in the publication Thomson Reuters
Publication: 2016 XYZ Model Financial Accounts for the accounting policy notes between the
various entities. This variation of text can be due to the particular circumstances shown for a
model or the text may vary only slightly. In general, the approach we have taken is to use the
same text for an accounting policy note in each of the entities. This is primarily to promote
consistency between the entities. However, we note that there can be deliberate variations in
the default text stored in some circumstances for a particular entity.
A: Default Text Changes on the Entity Templates
A few changes have been made to the default text stored on the entity templates this year.
These changes have been made in line with the disclosure displayed in the Thomson Reuters
Publication: 2016 XYZ Model Financial Accounts.
In addition to changes to specific accounting policies detailed below, there were amendments
made to the default text stored on the entity templates, some changes as minimal as a few
words, others more substantial, for the following accounting policy notes:
We suggest the default text stored in the financial reporting fields that
support Note 1: Summary of Significant Accounting Policies should be
reviewed prior to refreshing any ledgers. Where any of the default text is not
suitable for the majority of a particular group of ledgers then that text should
be amended on the particular template prior to refreshing any ledgers. This
saves time when completing note 1 to the financial statements for a specific
ledger.
Statement of Financial Position vs. Balance Sheet in Accounting Policy Notes
Please note that ‘Statement of Financial Position’ included in Volume 2 of XYZ Model Financial
Accounts, General Purpose Financial Reporting is generally, but not always shown as ‘Balance
Sheet’ in the Volume 2 of XYZ Model Financial Accounts, Special Purpose Financial Reporting.
The non-reporting association model uses the term ‘Assets and Liabilities Statement.
In Xcede Master Sheets, there are glossary items available on the entity templates that give the
user control over whether ‘Statement of Financial Position’ or ‘Balance Sheet’ is selected. The
term ‘Statement of Financial Position’ is stored as the default for compliance or compliance style
reports and ‘Balance Sheet’ is the default text stored for management accounts.
The default text stored on the entity templates that are used when printing accounting policy
notes refers to ‘statement of financial position’ rather than ‘balance sheet’. Where you are
printing the long form Note 1 with management accounts you may wish to amend the
terminology used. The term ‘statement of financial position’ can be found stored in the following
accounting policy notes:
•
Business Combinations Policy Note
•
Cash and Cash Equivalents Policy Note
•
Comparative Figures Policy Note
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
•
Goods and Services Tax Policy Note
•
Financial Instruments Policy Note
B: New Accounting Standards for Application in Future Periods Policy Note
The various AASB amendments change from year to year as the date of application of the
amendment is reached for any Accounting Standard, and for the specific entity. The inclusion
of the detail on amendments to the Australian Accounting Standards and their impact is
controlled by financial reporting fields. The financial reporting fields group titled ‘Accounting
Standards for Application in Future Periods Policy Note’ contains a default list of amendments
to the Accounting Standards. This list includes amendments shown in the publication 2016 XYZ
Model Financial Accounts, and therefore should be reviewed on completion of a financial report
and any additional amendments added to ensure the note discloses all issued amendments at
date of preparation.
Associates and Joint Arrangements Note
The Associates and Joint Arrangements note has been amended this year to allow the type of
share interests that an entity owns in an associate to be flexible. Previously, the type of share
interests was fixed as ‘Ordinary’.
A new financial reporting field is available for each of the three associates that allow the type of
share interest to be amended as required. The default text stored for these new fields is
‘ordinary’. To change the type of share interest for a particular associate, simply remove the tick
to the left that connects these new financial reporting fields to the entity templates, and amend
as appropriate and save the change. Do not replace the template tick to the left or the changes
made to the ledger are lost.
These three new financial reporting fields are available on each of the entity templates.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Borrowings Note
Borrowings Note & Hire Purchase Range of Accounts
Included in the current and non-current ranges of accounts that comprise the borrowing note
are eight accounts that can be used to report hire purchase liability where a practice codes a
client chart in line with the XPA Master Chart. Previously for these eight accounts the main
account balance only printed in the borrowing note; and where there were balances in the
unexpired hire purchase liability accounts then a subtotal was also included.
The borrowing note has been enhanced in this year’s release to allow the user to print the
subaccount detail for each of these accounts in the same way that the management supporting
note displays this detail. The management supporting note links the subaccount from the hire
purchase liability account (say 874/001) to the subaccount from the unexpired hire purchase
liability account (say 875/001).
To control the display of the hire purchase accounts in the compliance borrowing note, two new
financial reporting fields are open on the entity templates; one controls the display of the current
account range, the other the non-current account range. The default for these new fields is set
to ‘No’ so the main account balance only prints in the borrowings note:
To include the subaccount detail, simply remove the tick to the left that connects these new
financial reporting fields to the entity templates, and select ‘Yes’ as appropriate and save your
change. Do not replace the template tick to the left or the changes made to your ledger are lost.
IMPORTANT!
This enhancement links the subaccounts from one account to another account,
consequently the subaccounts from 874 link to 875; subaccounts of 876 links to
877; subaccounts of 924 links to 925; and subaccounts 926 links to 927. Where
the subaccount detail is requested by selecting ‘Yes’ in the relevant financial
reporting field the eight accounts become four ‘pairs’ of accounts. Where one
account in one of these pairs has not been subaccounted and has a balance, then
the enhancement for that pair is ignored.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
From the trial balance of our example ledger:
No subaccount detail shown in the note:
Select ‘Yes’ in the appropriate field to match subaccount 874/001 with 875/001 in the note:
IMPORTANT!
This alternate display of the hire purchase accounts should be requested when
required for a particular ledger. It is not recommended that your entity templates
are updated to set the enhancement to be included for all ledgers and turned off
when not required, prior to refreshing any ledgers. The hire purchase accounts
(874 to 877 and 924 to 927) may be used for another purpose by a particular
ledger.
Reckon Limited | PAGE 41 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Borrowings Note & Various Minor Changes
The Borrowings note has been amended:
•
Additional disclosure is able to be included in the section of ‘Carrying amount non-current
assets pledged as security’, where required. A new financial reporting field has been
opened on the entity templates for this purpose:
•
The headings ‘Collateral provided’ and ‘Debenture schedule’ are now stored in two new
financial reporting fields opened on the entity templates to allow them to be amended where
required. Previously these headings were hardcoded into the Xcede sheet.
Borrowings Note & Fair Value Disclosure
Where there is a difference between the fair value and the carrying amount of an entity’s type of
borrowings, this disclosure can be included in new financial reporting fields that have been
opened on the entity templates:
The heading to this section can be edited where required and there is the capacity to include
disclosure on two types of borrowings. Further text disclosure can be added where applicable
to the final financial reporting field in this section.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Borrowings Note & Loan Facilities Disclosure
Where information is required to be included in the Borrowings note on loan facilities and
amounts utilised of these loan facilities, then the relevant disclosure can be included in new
financial reporting fields that have been opened on the entity templates:
The heading to this section can be edited where required and there is the capacity to include
disclosure on two types of loan facilities and the amount utilised. Further text disclosure can be
added where applicable to the final financial reporting field in this section.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Borrowings Note for a Reporting Entity
Three changes have been made to the Borrowings note for a reporting entity in this year’s
release:
•
The description ‘Total current borrowings’ and ‘Total non-current borrowings’ as applicable,
is now included in the Borrowings note:
•
Where there are both current and non-current borrowings, then a final total with the
description, ‘Total borrowings’ has also been added in the note.
•
Finally, where the Financial Risk Management note is included in the notes to the financial
statements and a table of financial liabilities is included, the note number referencing the
Financial Risk Management note is also included.
Please note that there have been no changes made to the Borrowings note for a non-reporting
entity.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Inventories Note
The inventories note prints the current asset range of accounts 710 to 729 and in this year’s
release the non-current range of accounts 840 to 847 are included. Similar to the current range
of accounts, where the net realisable value for an inventory account is required to be disclosed
in the Inventories note, there are financial reporting fields available on the entity templates to
store this value for each account:
Income Tax Expense Note
Where the Income Tax Expense Note is printed in the ‘year of grace’ (next year) the
descriptions used for the reconciliation items are now sourced from the text stored in the current
year in the financial reporting field table. Previously, these text descriptions would have been
required to be added into the financial reporting field table set to ‘next year’.
Please note that where a new reconciliation item is required to be input for year of grace only,
then the description for this new item is added into a field where the financial reporting field
table has been set to current year.
Non-Current Asset Held for Sale Note
The Non-Current Assets Held for Sale note has been amended to only include the two
accounts, 848 and 849.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
In addition the note includes two financial reporting fields that are available to add additional
information where required:
Please note that in the previous release of Xcede Master Sheets and Templates this information
would have been included the financial reporting field group ‘Additional Text Disclosure for Each
Supporting Note’.
Profit for the Year note
The Profit for the Year note has been amended following the allocation of two accounts, 240
and 241 as superannuation fund expense accounts. Where the Profit for the Year note is
printed for a reporting entity, accounts 240 and 241 are disclosed individually along with the
three existing superannuation fund expense accounts, accounts 456 to 458:
Please see section titled ‘Statement of Profit or Loss’ on page 35 for more information.
INCORPORATED ASSOCIATION
Compilation Report
Please note that the stored default text stored in the relevant financial reporting field regarding
who is responsible for the information contained in the financial statements has been amended
to ‘Committee’ this year. We recommend that you review the text stored on your incorporated
association template prior to refreshing any of your association ledgers:
Reckon Limited | PAGE 46 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
CORPORATE TRUSTEE
Note 1: Summary of Significant Accounting Policies & Year of Grace
Note 1: Summary of Significant Accounting Policies is called from the income statement. Note 1
can be included when printing financial statements for the current year or ‘year of grace’ (next
year). In this release of the Xcede Master Sheets and Templates there is the capacity to use
the selections and stored text for a ledger that was used when preparing Note 1 in the current
year for a corporate trustee.
Accordingly a new financial reporting field has been opened on the trust template:
To use this enhancement, simply remove the tick to the left that connects this new financial
reporting field to the trust template, and select ‘Yes’ and save your change. Do not replace the
template tick to the left or the changes made to your ledger are lost.
IMPORTANT!
Where you wish to use current year settings and text when preparing Note 1 in
year of grace for all corporate trustees, then we recommend that the trust template
is amended prior to refreshing any ledgers. Where the template is amended,
replace the tick to the left.
Where you do not wish to use this enhancement when generating Note 1 in year of grace and
prefer to compile Note 1 from data and text added into fields where ‘next year’ has been
selected in the financial reporting field table, then simply leave the setting as ‘No’ for this new
field.
Note 1, Year of Grace & Authorisation of Financial Statements
Please note that where date of authorisation of financial statements is required to be included in
the year of grace, the authorisation date or alternate text needs to be added in the applicable
financial reporting field/s, where ‘next year’ has been selected in the financial reporting field
table.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SELF-MANAGED SUPERANNUATION FUND ACCOUNTS
CHANGES
Audit Report
There are three components to the audit report for the self-managed defined contribution
superannuation fund:
•
Audit Report: This report has been amended in line with the Thomson Reuters Publication,
‘2016 XYZ Model Financial Accounts’ and a pro-forma report from ‘Advance Desktop
Super’.
•
Appendix to the Audit report: The appendix to assist trustees with the meaning of the
legislation and regulations listed in the audit report has been amended in line with the
Thomson Reuters Publication, ‘2016 XYZ Model Financial Accounts’ and a pro-forma report
from ‘Advance Desktop Super’.
•
Audit Report Cover Page: The cover page has not been amended in this year’s release.
Statement of Financial Position
In response to a request from users, the statement of financial position available for a selfmanaged defined contribution superannuation fund has been amended this year to allow the
reserve range of accounts, 620 to 634 to be included in the equity section, Liability for Accrued
Member’s Benefits.
These accounts can be used where additional balances are required to be shown in the equity
section. Each balance displays in the statement of financial position and the net movement for
each account during the financial period is detailed in the Liability for Accrued Member’s
Benefits supporting note.
Please be aware that from this release only a discretionary trust type ledger as a corporate
trustee for a self-managed superannuation fund is supported. Where any corporate trustee
ledgers have been created as unit trusts they can be converted to a discretionary trust by using
the conversion routine that is available from the ‘Ledger Details’ screen.
Note 1: Summary of Significant Accounting Policies
Income Tax Accounting Policy Note
The income tax accounting policy note has been amended in line with the disclosure displayed
in the Thomson Reuters Publication: 2016 XYZ Model Financial Accounts for a self-managed
superannuation fund.
Reckon Limited | PAGE 48 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Measurement of Investments Policy Note
The Measurement of Investments Policy Note has been amended to replace the alpha
character sub references with a dash (‘-‘).
Preparing ‘Year of Grace’ Financial Statements
The financial statements for a self-managed superannuation fund have been upgraded to allow
accounts to be generated for the ‘year of grace’ (next year).
Please note that where the following four supporting notes have been selected to be included in
the financial statements in the current year then the settings made for the current year are used
when printing the financial statements for the ‘year of grace’:
•
Guaranteed Benefits Note
•
Income Tax Reconciliation
•
Members Account Supporting Note
•
Vested Benefits Note
Where any information is required to be added to financial reporting fields to complete the
above notes for the ‘year of grace’, then the data is still required to be entered into the financial
reporting fields set to ‘N’ for next year.
Reckon Limited | PAGE 49 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 2: THE TEMPLATES
All Standard Templates
The nine standard templates that accompany the XPA Master Sheet release each year have
been amended to update the release date to ‘August 2016’:
Master Chart Template & General Ledger Accounts
Manufacturing Costs & Superannuation Fund Expense Accounts
This year accounts 240 and 241 have been allocated as superannuation fund expense
accounts in the Manufacturing Costs range of accounts. These two accounts have been
selected for use for this purpose as account range 240 to 249 has previously been blank on the
Xcede Master Chart:
Reckon Limited | PAGE 50 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Inventories & Non-Current Assets Held for Sale
Account range 840 to 849 is now classified as non-current ‘Inventories’ and ‘Non-Current
Assets Held for Sale’, and the applicable tags in the tag set ‘Chart Section’ available on the XPA
Master Chart have been created or amended accordingly:
Entity Templates & Financial Reporting Fields
As for previous releases of the templates, changes have been made to the financial reporting
fields; many have been amended or deleted; and new ones added. Please refer to the main
body of the release notes for full details of changes made to the Xcede Master Sheets and how
those changes necessitate the addition or amendment or deletion of financial reporting fields.
Detailed here are the main changes made.
New Groups of Financial Reporting Fields
New Group: Accountant’s Report Disclaimer (Section: Text Reports & Declarations)
New group of financial reporting fields is available in the section ‘Text Reports & Declarations’ to
support the new Accountant’s Report Disclaimer.
New Group: Non-Current Assets Held for Sale Print with Current Assets (Section: Statement of
Financial Position)
New group of financial reporting fields is available in the section ‘Statement of Financial
Position’ to support the facility where the Non-Current Assets Held for Sale can be included in
the current assets section or the non-current assets section.
Reckon Limited | PAGE 51 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
New Group: Non-Current Assets Held for Sale (Section: Compliance Notes to Statement of
Financial Position)
New group of financial reporting fields is available for the supporting note ‘Non-Current Assets
Held for Sale’. This group stores financial reporting fields than can be used where more
disclose is required to be included in this note.
Amended Groups of Financial Reporting Fields
Amended Group: Compilation Report (Section: Text Reports and Declarations)
Amended the group ‘Compilation Report’ to remove the financial reporting field that was opened
last year to control the version of the compilation report that was selected when printing; the
report applicable to financial statements that were prepared at 30 June 2015; or the one
required for engagements commencing on or after 1 July 2015.
Amended Group: Management Balance Sheet & Investment in Shares Note (Section:
Management Accounts)
New financial reporting field available to support an enhancement to allow the detailed
movements for a range of accounts to be included in the supporting notes where there is a nil
balance at year end.
Amended Group: New Accounting Standards for Application in Future Periods Policy Note
(Section: Note 1 – Significant Accounting Policies)
New financial reporting field are available to support disclosure on amendments to the
Australian Accounting Standards and their impact on financial statements when these changes
are applied in future periods.
Amended Group: Associates & Joint Arrangements (Section: Compliance Notes to Statement of
Financial Position)
A new financial reporting field is available for each of the three associates that allow the type of
share interest to be amended as required.
Reckon Limited | PAGE 52 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Amended Group: Borrowings (Section: Compliance Notes to Statement Financial Position)
New financial reporting fields are available to support various changes made to the compliance
borrowing note.
Amended Group: Inventories (Section: Compliance Notes to Statement Financial Position)
New financial reporting fields are available for use where non-current inventories need to be
stated at net realisable value.
Trust Template Only
In addition to the new and amended financial reporting fields common to all entity templates
noted above, the following new groups are available or have been amended on the trust
template:
Amended Groups of Financial Reporting Fields
Amended Group: Compilation Report – Corporate Trustee (Section: Compilation Report)
Amended the group ‘Compilation Report’ to remove the financial reporting field that was opened
last year to control the version of the compilation report that was selected when printing; the
report applicable to financial statements that were prepared at 30 June 2015; or the one
required for engagements commencing on or after 1 July 2015.
Amended Group: Note 1 – Significant Accounting Policies – Corporate Trustee (Section:
Corporate Trustee Accounts)
New financial reporting field available in the section ‘Note 1 – Significant Accounting Policies –
Corporate Trustee’ to support the new enhancement where the current year text stored on a
ledger can be used when printing Note 1 in ‘year of grace’.
Reckon Limited | PAGE 53 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Amended Group: Directors’ or Trustee’s Declaration (Section: Text Reports & Declarations)
Two new financial reporting fields are available in the group ‘Directors’ or Trustee’s Declaration’
to support the new enhancement where an alternate report heading or a user defined heading is
able to be selected where preferred.
Superannuation Fund Template Only
In addition to the new and amended financial reporting fields common to all entity templates
noted above, the following sections or groups have been deleted or amended on the
superannuation fund template:
Amended Groups of Financial Reporting Fields
Amended Group: Compilation Report – Corporate Trustee (Section: Compilation Report)
Amended the group ‘Compilation Report’ to remove the financial reporting field that was opened
last year to control the version of the compilation report that was selected when printing; the
report applicable to financial statements that were prepared at 30 June 2015; or the one
required for engagements commencing on or after 1 July 2015.
Reckon Limited | PAGE 54 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 3: NEW, DELETED & AMENDED XCEDE
SHEETS
New Sheets
Accountants Report
Disc.xlsx
A new Accountant’s Report Disclaimer has been added this year
that is available for use where a practice compiles financial
information which is not within the scope of a Compilation
Engagement. This report is suitable for use on an excluded activity
to prepare special purpose financial statements used as a basis to
complete an income tax return.
Amendment of Existing Sheets
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
AuditReport.xlsx
AuditReportPship.xlsx
AuditReportTrust.xlsx
Balance Sheet OB.xlsx
Balance Sheet TP
OB.xlsx
Balance Sheet TP.xlsx
Balance Sheet.xlsx
Changes in Equity IA
L.xlsx
Changes in Equity IA
P.xlsx
Changes in Equity L.xlsx
Changes in Equity P.xlsx
Changes in Equity P
P.xlsx
Changes in Equity T
L.xlsx
Reckon Limited | PAGE 55 OF 74
Changes in Equity T P.xlsx
Comp Income Statement.xlsx
CompReport.xlsx
CshFlow.xlsx
DeclarPship.xlsx
DrDeclar.xlsx
DrReport AIFRS.xlsx
IAAuditRep.xlsx
IACommittee Report.xlsx
Income Sment TP UDFF.xlsx
Income Sment UDFF.xlsx
Income Statement Nil.xlsx
Income Statement TP.xlsx
Income Statement.xlsx
Index.xlsx
Amended to remove a
reference to the term
‘Continued’ where any report is
more than one page long.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
AuditorIndDec.xlsx
AuditReportTrust.xlsx
AuditReport.xlsx
CompReport.xlsx
AuditReportPship.xlsx
IAAuditRep.xlsx
Balance Sheet.xlsx
Balance Sheet OB.xlsx
Balance Sheet TP.xlsx
Balance Sheet TP
OB.xlsx
Balance Sheet TP.xlsx
Changes in Equity IA
L.xlsx
Changes in Equity IA
P.xlsx
Enhanced the signatory section
of the report; where the
signatory details or the position
of the person signing the
accounts are not populated then
the colon that separates these
two pieces of text is not
included.
Added the non-current line item ‘Inventories’ (account range 840 to
847).
Amended the account range that was previously classified as the
line item ‘Non-Current Assets Held for Sale’. Accounts 848 and
849 comprise this account range.
Enhanced to allow the line item ‘Non-Current Assets Held for Sale’
to be included in non-current assets or current assets by request.
The position of this line item is controlled by financial reporting
fields.
Amended an error in the calculation for accumulated losses for a
unit trust only.
Amended to correct an issue where the ‘Retained Earnings’
column was omitted where the only balance in the column was the
current year profit or the prior year profit.
Changes in Equity P.xlsx
Amended to correct an issue where a blank column was displayed
to the right of the report instead of between the description column
and the share capital column where there were no active reserves
for the ledger.
CompReport.xlsx
Amended the output for a sole trader in relation to the embedded
owner’s name to ensure it is grammatically correct. The owner’s
name or the name of the business can be added to the
‘Organisation’ field in ‘File Details’ for a sole trader.
Amended in line with the Thomson Reuters Publication, ‘2016 XYZ
Model Financial Accounts’.
CompReport.xlsx
Removed the section of the report that printed the previous version
of ‘APES 315 Compilation of Financial Information’.
Reckon Limited | PAGE 56 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
DrDeclarTrust.xlsx
Enhanced to allow the report heading to be changed to ‘Trustee
Declaration’ by request where a trust has a corporate trustee.
Additionally a user defined heading can be included regardless of
whether the trust has a corporate trustee or individual trustee/s.
Amended to remove a reference to the term ‘Continued’ where any
report is more than one page long, in the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’;
‘HEADER-ONEYEAR’; ‘HEADER-NOTES PPE’; ‘HEADER-NOTES
FIRST’; ‘HEADER-NOTES FIRST2’.
Headers Footers.xlsx
Amended to add the capacity to include reference to the
‘Accountant’s Report Disclaimer’ instead of ‘Compilation Report’
where required in the following footers:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’;
‘HEADER-ONEYEAR’; ‘FOOTER’; ‘FOOTER6’; ‘FOOTER7’;
‘FOOTER8’; ‘FOOTER9’; ‘FOOTER10’; ‘FOOTER11’;
‘FOOTER14’; ‘FOOTER15’; ‘FOOTER16’.
Where you have customised headers and/or footers then
please note that there may be issues when you upgrade to the
new sheets.
Income Statement.xlsx
Amended to correct an issue where the profit note was incorrectly
called for a large non-reporting company with expenses classified
by function and cost of goods sold expenses.
Income Statement.xlsx
Income Statement
TP.xlsx
Income Sment TP
UDFF.xlsx
Enhanced to allocate two specific accounts as superannuation
funds expense accounts to the line item ‘Employees benefits
expense’ when the Statement of Profit or Loss expenses is printed
with expenses classified by nature. Accordingly these two
accounts are no longer included in the item: ‘Raw material and
consumable used’ or ‘Consumable used’ when the expenses
classification by nature.
Income Sment UDFF.xlsx
Enhanced to include the new Accountant’s Report Disclaimer.
Index.xlsx
Reckon Limited | PAGE 57 OF 74
Amended to remove various content lines that referenced
previously deleted compilation reports.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
Note 1 Non-Reporting
AIFRS.xlsx
Note 1 Reporting
AIFRS.xlsx
Note 1 Non-Reporting
AIFRS Note 2.xlsx
Note 1 Reporting AIFRS
Note 2.xlsx
Note 1 Non-Reporting
AIFRS.xlsx
Notes - Assets held for
Sale.xlsx
Upgraded to include or delete financial reporting fields, in line with
the entity templates where default text changes have been made
as shown in Thomson Reuters Publication, ‘2016 XYZ Model
Financial Accounts’.
Amended to correct an issue where the depreciation accounting
policy note caused blank pages where the Summary of Significant
Accounting Policies were printed in year of grace.
Amended to correct an issue where the depreciation accounting
policy note could not be turned off where required. This note is
now consistent with all other accounting policy notes.
Enhanced to included current asset balances where ‘Non-Current
Assets Held for Sale’ are included current assets rather than noncurrent assets.
Amended to removed account 840 to 847.
Notes - Associates Joint
Arrangements
Notes - Beneficiaries
Funds Assets.xlsx
Notes - Beneficiaries
Funds.xlsx
Notes - Beneficiaries
Funds.xlsx
Reckon Limited | PAGE 58 OF 74
Enhanced to allow the type of share interests that an entity owns in
an associate to be flexible. Previously, the type of share was fixed
as ‘Ordinary’.
Amended to stop a superfluous subtotal from printing in the current
account when there is an opening balance and closing balance for
a particular beneficiary, but no movements during the year.
Amended to correct the totalling logic.
Removed a superfluous blank row.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships
& Incorporated Associations
Enhanced to allow the subaccount detail for the hire purchase
range of account, both current and non-current to be included in the
borrowing note.
Enhanced to allow additional disclosure to be included in the
section of ‘Carrying amount non-current assets pledged as
security’, where required.
Enhanced to allow headings to be editable where additional
disclosure is required to be included in the Borrowings note.
Notes - Borrowings.xlsx
Enhanced for a reporting entity to add descriptions ‘Total current
borrowings’ and ‘Total non-current borrowings’ as applicable, and
where both current and non-current borrowings, then a final total,
‘Total borrowings’ is included. Also where the Financial Risk
Management note is included and a table of financial liabilities is
included, the note number referencing the Financial Risk
Management note is included.
Enhanced to allow disclosure to be included where there is a
difference between the fair value and the carrying amount of an
entity’s type of borrowings.
Enhanced to allow information to be included on loan facilities and
amounts utilised of these loan facilities, where required.
Amended to correct an issue where a duplicate sub reference
printed in the note in certain circumstances.
Notes - Contingent
Liabilities AIFRS.xlsx
Amended to correct an issue where the ‘Rights to be
indemnified from the trust's assets’ balance was not printing
in certain circumstances.
Amended to remove an obsolete financial reporting field.
Notes - Financial Assets
AIFRS.xlsx
Amended to correct an issue where the sub reference displayed
for a group of financial assets was incorrect in certain
circumstances. Where the ‘Available for Sale’ group of financial
assets had been impaired to display a nil balance then the correct
sub reference was omitted. This issue affected both current and
non-current financial assets.
Notes - Inventories
AIFRS.xlsx
Amended the note to include the non-current range of inventories
accounts 840 to 847. Additionally the net realisable value for this
account range can be included.
Reckon Limited | PAGE 59 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Compliance Reports: Large & Small Companies, Discretionary & Unit Trusts, Partnerships &
Incorporated Associations
Amended to ensure that the applicable weighted average effective
tax rates are not printed as a negative percentage.
Notes - Income Tax
AIFRS.xlsx
Enhanced to allow the note to be printed in the ‘year of grace’
(next year) the descriptions using the reconciliation items stored in
the current year in the financial reporting fields table.
Notes - Profit AIFRS.xlsx
Enhanced to include two specific accounts as superannuation
funds expense accounts from the manufacturing costs range of
accounts to be disclosed with the three existing superannuation
funds expense accounts for a reporting entity.
Notes - Issued Units.xlsx
Amended to correct a sub reference which was missing where
disclosure on Capital Management was included in the note, under
certain circumstances.
Notes - Related Party
Transactions AIFRS.xlsx
Amended to correct an issue with the titles and sub references in
the ‘Transactions with related parties’ section of the note.
Reports for Non-reporting Corporate Trustee
Enhanced the signatory section of the report; where the signatory
details or the position of the person signing the accounts are not
populated then the colon that separates these two pieces of text is
not included.
CompRepT.xlsx
Amended to restore the print quality setting of 600 DPI.
Amended in line with the Thomson Reuters Publication, ‘2016 XYZ
Model Financial Accounts’.
Removed the section of the report that printed the previous version
of ‘APES 315 Compilation of Financial Information’.
BSheetTT AIFRS.xlsx
IndexT.xlsx
CompRepT.xlsx
P&LTTee.xlsX
Amended to remove a reference to
the term ‘Continued’ where any
report is more than one page long.
DrDeclaT.xlsx
Note 1 - Non-Reporting
Corporate Trustee
Reckon Limited | PAGE 60 OF 74
Enhanced to include the capacity to use the selections and stored
text for a ledger that was used when preparing Note 1 in the current
year, to prepare Note 1 in the ‘year of grace’ (next year).
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Reports for Non-reporting Corporate Trustee
Amended to remove a reference to the term ‘Continued’ where any
report is more than one page long, in the following tabs:
Headers Footers –
Trustee.xlsx
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’;
‘HEADER-ONEYEAR’.
Where you have customised headers and/or footers then please
note that there may be issues when you upgrade to the new
sheets.
Reports for Non-Reporting Defined Contributions Superannuation Funds
SFAuditNR.xlsx
SFAuditRep
Appendix.xlsx
Amended in line with the Thomson Reuters Publication, ‘2016 XYZ
Model Financial Accounts’.
Enhanced the signatory section of the report; where the signatory
details or the position of the person signing the accounts are not
populated then the colon that separates these two pieces of text is
not included.
SFComp.xlsx
Amended in line with the Thomson Reuters Publication, ‘2016 XYZ
Model Financial Accounts’.
Removed the section of the report that printed the previous version
of ‘APES 315 Compilation of Financial Information’.
SFComp.xlsx
SFOpStatementNR.xlsx
SFFinPositionNR.xlsx
SFTDecNR.xlsx
Amended to remove a reference to
the term ‘Continued’ where any report
is more than one page long.
SFIndexS.xlsx
SFFinPositionNR.xlsx
Enhanced to include the reserves range of accounts (620 to 634) in
the equity section of the report. Each account is printed individually
on the face of the Statement of Financial Position.
Amended to remove the section of the report that supported equity
for a unit trust.
SFNotes - Liability
Accrued Benefits.xlsx
Reckon Limited | PAGE 61 OF 74
Enhanced to include the movement of each account individually for
the reserves range of accounts (620 to 634) in the note.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Reports for Non-Reporting Defined Contributions Superannuation Funds
SFNotes - Members
Funds.xlsx
Amended to remove the member’s accounts section of the note that
was used for a unit trust.
Management Reports
ManBs.xlsx
ManBS5Yr.xlsx
ManBSSub.xlsx
Added the non-current line item ‘Inventories’ (account range 840 to
847).
Amended the account range that was previously classified as the
line item ‘Non-Current Assets Held for Sale’. Accounts 848 and 849
comprise this account range.
Amended to correct a spelling mistake.
Amended the output for a sole trader in relation to the
embedded owner’s name to ensure it is grammatically correct.
The owner’s name or the name of the business can be added to
the ‘Organisation’ field in ‘File Details’ for a sole trader.
CompReportMan.xlsx
Enhanced the signatory section of the report; where the
signatory details or the position of the person signing the
accounts are not populated then the colon that separates these
two pieces of text is not included.
Amended to remove a reference to the term ‘Continued’ where
any report is more than one page long.
Enhanced to include the new Accountant’s Report Disclaimer.
IndexMan.xlsx
Amended to remove various content lines that referenced
previously deleted compilation reports.
Amended to fix an issue where the division heading for a
livestock group was printed incorrectly at the bottom of the
previous page instead of top on the current page.
LivestockDiv.xlsx
Amended to include the capacity to display 'Sales' with nil
column balances where a particular division has no income in
the current or prior year.
Reckon Limited | PAGE 62 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Asset Register.xlsx
DepnSchBook.xlsx
DepnSchBookTax.xlsx
DepnSchIn.xlsx
DepnSchInAlt1.xlsx
DepnSchInAlt2.xlsx
DepnSchInLoc1.xlsx
DepnSchInLoc2.xlsx
DepnSchInMethod.xlsx
DepnSchTax.xlsx
IndexMan.xlsx
Livestock.xlsx
LivestockDiv.xlsx
ManAppn.xlsx
ManBeneficiaries 5Yr.xlsx
ManBeneficiaries
Funds.xlsx
ManBS.xlsx
ManBS5Yr.xlsx
ManBSSub.xlsx
ManDeclarDr.xlsx
ManDeclarTrust.xlsx
ManDivI&EAcrossL.xlsx
ManDivI&EAcrossP.xlsx
ManDivTradAcrossL.xlsx
ManDivTradAcrossP.xlsx
ManDiv.xlsx
ManPL4.xlsx
ManDiv1.xlsx
ManPL6.xlsx
ManDiv13P 2.xlsx
ManPLNN NA.xlsx
ManDiv13P C.xlsx
ManPLNN.xlsx
ManDiv13P.xlsx
ManPLNNP TYLY.xlsx
ManDiv2.xlsx
ManPLNNP.xlsx
ManDiv2Qtr.xlsx
ManPLQtr.xlsx
ManDivTrading.xlsx
ManPLSub UDF.xlsx
ManDivTradingT.xlsx
ManPLSub.xlsx
ManGroupBSL.xlsx
ManPLVar.xlsx
ManGroupBSP.xlsx
ManRent.xlsx
ManGroupL.xlsx
ManRent5Yr.xlsx
ManGroupP.xlsx
ManTrading.xlsx
ManGroupTradingL.xlsx
ManTrading5Yr.xlsx
ManGroupTradingP.xlsx
ManTradingNN.xlsx
ManInc&Exp.xlsx
ManTradingProj.xlsx
ManInc&Exp5Yr.xlsx
TaxRec.xlsx
ManInc&ExpNN.xlsx
TBal.xlsx
ManInc&ExpProj.xlsx
TBalSub.xlsx
ManManuf.xlsx
TBalSub12P.xlsx
ManP&L UDF.xlsx
TBalSubP1-6.xlsx
ManP&L.xlsx
TBalSubP7-12.xlsx
ManPartners Funds 5Yr.xlsx
TrialBalanceLong.xlsx
ManPartners Funds.xlsx
TrialBalBsheet.xlsx
ManPL%.xlsx
TrialBalPL.xlsx
ManPL13.xlsx
Amended the above reports to remove a reference to the term ‘Continued’ in the heading where
any report is more than one page long.
Reckon Limited | PAGE 63 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
Added a new header tab for use with the new Accountant’s Report
Disclaimer
‘HEADER34’
Added a new footer tab for use with the new Accountant’s Report
Disclaimer
‘FOOTER22’
Amended to add the capacity to include reference to the
‘Accountant’s Report Disclaimer’ instead of ‘Compilation Report’
where required in the following footers:
Headers Footers M'ment.xlsx
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-NOTESBS’;
‘HEADER-ONEYEAR1’; ‘HEADER-ONEYEAR’; ‘HEADERONEYEARBS’; ‘FOOTER’; ‘FOOTER3’; ‘FOOTER4’; ‘FOOTER5’;
‘FOOTER6’; ‘FOOTER8’; ‘FOOTER9’; ‘FOOTER10’; ‘FOOTER11’;
‘FOOTER12’; ‘FOOTER13’; ‘FOOTER14’; ‘FOOTER15’;
‘FOOTER18’; ‘FOOTER19’; ‘FOOTER20’; ‘FOOTER21’.
Amended to remove a reference to the term ‘Continued’ where any
report is more than one page long, in the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-NOTESBS’;
‘HEADER-ONEYEAR1’; ‘HEADER-ONEYEAR’; ‘HEADERONEYEARBS’.
Where you have customised headers and/or footers then please
note that there may be issues when you upgrade to the new
sheets.
ManBeneficiaries
Funds.xlsx
ManBeneficiaries
5Yrs.xlsx
Amended to stop a superfluous subtotal from printing in the current
account when there is an opening balance and closing balance for a
particular beneficiary, but no movements during the year.
M’ment Notes Beneficiaries Funds.xlsx
ManBeneficiaries
Funds.xlsx
Amended to correct an alternate title command where the profit or
loss allocated to a beneficiary is printed in the report.
ManDeclarTrust.xlsx
Enhanced to allow the report heading to be changed to ‘Trustee
Declaration’ by request where a trust has a corporate trustee.
Additionally a user defined heading can be included regardless of
whether the trust has a corporate trustee or individual trustee/s.
Reckon Limited | PAGE 64 OF 74
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
ManBS.xlsx
ManDivI&EQtrC.xlsx
ManRent.xlsx
M'ment Notes - Rental
Trading.xlsx
M'ment Notes - Rental
TradingA.xlsx
Amended to restore the print quality
setting of 600 DPI.
ManRent5Yr.xlsx
TaxRec.xlsx
ManTrading.xlsx
ManBS.xlsx
Enhanced the management balance sheet to call a supporting note
by request where accounts in the current and non-current shares in
companies’ accounts (ranges 675 to 678 and 794 to 798) have a nil
balance at year end.
ManBSSub.xlsx
Amended to correct a formatting issue where a stray underscore
appeared in the ‘Other Assets’ section when not required.
ManDiv2.xlsx
ManPLSub.xlsx
ManDiv2Qtr.xlsx
ManPLSub UDF.xlsx
ManPLNN.xlsx
Amended to change data
capture of account balances
where a ledger is generating
financial statements for one year
only. This change was required
to accommodate differences for
Xcede.Net.
ManPLNN NA.xlsx
M'ment P&L - Income
Sections - Period
TYLY.xlsx
M'ment P&L - Income
Sections – Period.xlsx
M'ment P&L - Income
Sections – Variance.xlsx
M'ment P&L - Income
Sections.xlsx
M'ment P&L - Manufacture Income Sections.xlsx
Amended to fix a formatting
issue, where stray lines were
included in the balances columns
in certain circumstances.
M'ment P&L - Qtr - Income
Sections.xlsx
ManPLNN NA.xlsx
M'ment P&L - Income
Sections.xlsx
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Amended to fix a formatting issue, where stray headings were
included where a ledger had rental income in certain circumstances.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
M'ment P&L - Income
Sections - Period
TYLY.xlsx
M'ment P&L - Income
Sections – Period.xlsx
ManPLSub UDF.xlsx
M'ment Notes - Bal Sheet
Assets 2.xlsx
M'ment Notes - Bal Sheet
Assets 3.xlsx
Amended to fix a formatting issue, where a blank line printed prior to
a subtotal in the rental income section of these reports.
Amended to fix an issue where a subtotal balance was not included
in the gross profit from rental income section.
Amended to fix an incorrect note number that was generated in
some circumstances.
Enhanced these two supporting management notes to have the
option of displaying the detailed movements for both the current and
non-current shares in companies’ accounts (ranges 675 to 678 and
794 to 798) where the control account has a nil balance at year end.
M'ment Notes - Loans
Directors.xlsx
M'ment Notes - Loans Other
Related Entities.xlsx
M'ment Notes - Loans
Employees.xlsx
M'ment Notes - Loans
Partners.xlsx
M'ment Notes - Loans
Holding Company.xlsx
M'ment Notes - Loans
Subsidiaries.xlsx
M'ment Notes - Livestock
TradingA.xlsx
M'ment Notes - Livestock
Trading.xlsx
M'ment P&L - Divisional Income Sections.xlsx
M'ment P&L - Divisional
13 - Income Sections.xlsx
M'ment P&L - Divisional
Qtr - Income
Sections.xlsx
M'ment P&L - Income
Sections - Period
TYLY.xlsx
M'ment P&L - Income
Sections - Period.xlsx
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Enhanced to include a subtotal
within these notes where there
is more than one balance in the
current ‘Loans to…’ and/or
‘Loans from…’ sections and/or
the non-current ‘Loans to…’
and/or ‘Loans from…’ sections.
M'ment P&L - Income Sections Variance.xlsx
M'ment P&L - Income
Sections.xlsx
M'ment P&L - P4 - Income
Sections.xlsx
M'ment P&L - P6 - Income
Sections.xlsx
M'ment P&L - P13 - Income
Sections.xlsx
M'ment P&L - Qtr - Income
Sections.xlsx
M'ment P&L - Manufacture Income Sections.xlsx
M'ment P&L - Subacct - Income
Sections.xlsx
Amended to correct the term
‘Natural increase’ (previously
displaying as ‘Nature increase’).
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Management Reports
M'ment Notes - PP&E.xlsx
M'ment Notes - PP&E
1Pg.xlsx
Amended to add a missing colon at the end of the heading to these
management notes.
M'ment P&L - Income
Sections – Variance.xlsx
Amended to fix a formatting issue where subtotal overscores were
omitted from a line of balances, in certain circumstances.
TaxRec.xlsx
Amended the taxable income reconciliation statement to include the
prior year comparative value column based solely on the setting in
the applicable financial reporting field.
TrialBalanceLong.xlsx
TrialBalBsheet.xlsx
TrialBalanceLong.xlsx
TrialBalPL.xlsx
Reckon Limited | PAGE 67 OF 74
Amended to correct a formatting issue where a stray underscore
appeared in the ‘Other Assets’ section when not required.
Amended to correct a formatting issue where a stray underscore
appeared in the ‘Rental’ section when not required.
XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
SECTION 4: MANAGING TEMPLATES & XCEDE
MASTER SHEETS
This section details how to manage the Xcede general release which includes the Xcede Master
Sheets, entity templates, Master Chart template, Group template, Rental template and Division
template. Please contact your Reckon APS consultant if you require more information than is
contained in this guide.
Please make sure that you are able to upgrade your Xcede Masters Sheets and
upgrade your customised templates at the same time. Using the new 2016
sheets without upgrading your customised templates and reviewing your
customised reports, if any causes issues and errors when you generate your
reports.
Storing Xcede Sheets & Templates into XPA
To store the new templates, first check the location of your ‘Template Files’ directory by
selecting the Files menu, select Setup and Practice Settings.
The Xcede Master Sheets are stored in the ‘Sheets’ directory, and you can check the location of
your ‘Sheets’ directory on the same screen.
Xcede Sheets and the ‘Sheets’ Directory
Where you have customised any of your Xcede sheets a full backup of your ‘Sheets’ directory
must be taken prior to installing this Xcede Master Sheets release. You can do this by creating
a new directory folder on your system titled say, ‘Backup Sheets Directory August 2016’ and
storing a copy of your current Xcede sheets there.
Providing that you have renamed all of your customised sheets then installing an upgrade of the
Xcede Master sheets does not overwrite any changes that have been made to your Xcede
sheets.
Where you have not renamed sheets that have been customised for your practice then those
customised sheets need to be copied back to the ‘Sheets’ directory from the back-up directory
after this upgrade.
We also recommend that you review Section 3, New, Deleted and Amended Xcede Sheets on
page 52 to be aware of what changes have been made to the XPA Xcede Master Sheets in
case those changes are required to be made in any of your customised Xcede sheets.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Xcede Sheets: Default Margins & Column Widths
In this release of the Xcede Master Sheets, the margins and column widths on all sheets have
been adjusted to recover additional printing area. Over many previous releases the margins
have been adjusted periodically to accommodate the requirements of various versions of Excel
and Xcede, as well as accepted practices such as manual binding of a financial report.
There is detailed information available in the body of these release notes to assist with the
impact of what these changes mean in practical terms. Where a practice uses the Xcede
Master Sheets as released with no customisation to any Xcede sheet then the reports perform
as they have in prior years.
Where a practice uses customised sheets when generating financial reports, then these
customised sheets need to be reviewed and amended as required. Please take a backup copy
of your customised sheets before making any changes.
Please see information commencing on page 9 for full details regarding the changes to sheet
margins and column widths.
The Header & Footer Sheets
Generally, we recommend that you rename any Xcede sheet when customising them. The
exceptions to this are the Xcede sheets that control the headers and footers when printing a
financial report. This is because these header and footer sheets are referenced from most of
our Xcede Masters Sheets. We do recommend however, that a copy of any customised
headers and footers sheets are stored as a back-up away from the ‘Sheets’ directory. The
customised headers and footer sheets need to be restored to the ‘Sheets’ directory where a
new set of Xcede Master Sheets is added.
Where you have customised the header and footer files, please check the information below as
amendments have been made to these Xcede sheets in this release.
The following amendments have been made to the header sheet: ‘Headers Footers.xlsx’:
Amended to remove a reference to the term ‘Continued’ where any report is more than one
page long, in the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’; ‘HEADER-ONEYEAR’;
‘HEADER-NOTES PPE’; ‘HEADER-NOTES FIRST’; ‘HEADER-NOTES FIRST2’.
Amended to add the capacity to include reference to the ‘Accountant’s Report Disclaimer’
instead of ‘Compilation Report’ where required in the following footers:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’; HEADER-ONEYEAR’;
HEADER-ONEYEARBS’; ‘FOOTER’; ‘FOOTER6’; ‘FOOTER7’; ‘FOOTER8’; ‘FOOTER9’;
‘FOOTER10’; ‘FOOTER11’; ‘FOOTER14’; ‘FOOTER15’; ‘FOOTER16’.
The following amendments have been made to the header/footer sheet: ‘Headers Footers M'ment.xlsx’:
Added a new header tab for use with the new Accountant’s Report Disclaimer
‘HEADER34’
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Added a new footer tab for use with the new Accountant’s Report Disclaimer
‘FOOTER22’
Amended to add the capacity to include reference to the ‘Accountant’s Report Disclaimer’
instead of ‘Compilation Report’ where required in the following footers:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-NOTESBS’; ‘HEADER-ONEYEAR1’;
‘HEADER-ONEYEAR’; ‘HEADER-ONEYEARBS’; ‘FOOTER’; ‘FOOTER3’; ‘FOOTER4’;
‘FOOTER5’; ‘FOOTER6’; ‘FOOTER8’; ‘FOOTER9’; ‘FOOTER10’; ‘FOOTER11’; ‘FOOTER12’;
‘FOOTER13’; ‘FOOTER14’; ‘FOOTER15’; ‘FOOTER18’; ‘FOOTER19’; ‘FOOTER20’;
‘FOOTER21’.
The following amendments have been made to the header sheet: ‘Headers Footers Trustee.xlsx’:
Amended to remove a reference to the term ‘Continued’ where any report is more than one
page long, in the following tabs:
‘HEADER-NOTES1’; ‘HEADER-NOTES’; ‘HEADER-ONEYEAR1’; ‘HEADER-ONEYEAR’.
Where you have customised header and/or footers then please be aware that there may
issues when you upgrade to the new sheets.
Customised Entity Templates
Where you have customised your templates you first need to upgrade each of your customised
templates to the appropriate 2016 standard templates. This needs to be performed prior to the
‘Refreshing’ of each of your existing ledgers, to be able to use any of the new enhancements
we have added this year.
Please take a backup copy of your customised templates before upgrading them.
Financial Reporting Fields
First refresh the financial reporting fields on your customised templates. The ‘Refresh’ button is
located on the financial reporting fields’ toolbar.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
You are then asked to select the template from which you want to refresh the financial reporting
fields; select the appropriate entity template and click the ‘OK’ button.
Please note: that any changes you have made to the default text or settings on your
customised templates last year is not replaced on a refresh of financial reporting fields in this
year from the 2016 standard templates. ‘System fields’ are not amended/updated on a template
to template refresh as they are on a template to ledger refresh.
Where you have made many changes to the settings and data stored in financial reporting fields
on your customised templates and opened practice specific financial reporting fields then you
need to review these release notes and check the default data stored meets your reporting
requirements when preparing your 2016 financial statements.
Where you have made minimal changes to the settings on the table of financial reporting fields
and the main reason for maintaining a set of customised templates is to manage your practice
jobstreams then we recommend that you do not refresh the financial reporting fields. Rather,
re-customise the 2016 XPA templates and re-make any changes to the data and settings stored
on financial reporting fields. Review these release notes to see if there are any further settings
that need changing or data amendments required to make use of any enhancement included
this year. Then re-create the practice specific jobstreams. This method would ensure the 2016
data stored in the financial reporting fields on your customised templates is in line with the data
stored on the XPA 2016 templates.
Adding the New Xcede Sheets to the Entity Templates
New sheets that are added to all Entity Templates
In this release there is only one new sheet that needs to be attached to your customised
company, trust, partnership, incorporated association and superannuation fund templates:
Sheet File Name
Description
Accountants Report
Disc.xlsx
A new Accountant’s Report Disclaimer has been added this year
that is available for use where a practice compiles financial
information which is not within the scope of a Compilation
Engagement. This report is suitable for use on an excluded activity
to prepare special purpose financial statements used as a basis to
complete an income tax return.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
To Add a New Xcede Spreadsheet to the Entity Templates
Select the ‘Reporting’ menu, ‘Spreadsheets’ and select the ‘Sheets’ directory in the ‘Directory’
box in the bottom left hand corner of the ‘Spreadsheets’ window. A list of available report
sheets is displayed in the ‘Files’ box to the right. Locate the file to be added to the template and
highlight it.
This example is showing the C:\ drive, but yours will probably be located on your network.
Double click the left mouse button to populate the name of the file in the ‘Sheet’ box. Enter a
description that describes as fully as possible the purpose of the spreadsheet.
Click the ‘Save’ button to add the spreadsheet to the entity template.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Refreshing Financial Reporting Fields for Existing Ledgers
Once you have loaded the 2016 XPA Xcede Master Sheets and templates into their respective
directories; upgraded your customised templates (where you have them); then each of your
existing ledgers needs to be refreshed against the applicable entity templates. This procedure
loads any new or amended financial reporting fields introduced with this release into your
ledger, and removes any fields that are no longer required.
To Refresh the Financial Reporting Fields
You are prompted to refresh the financial reporting fields where there are new financial
reporting fields open on the selected default template that are not opened on the ledger. You
must perform the refresh function when you select an existing ledger for the first time after
loading the 2016 release.
To refresh each ledger, select the Reporting menu, followed by Financial Reporting Fields,
and click the ‘Yes’ button on the following information message:
The ‘Select Existing XPA File’ window opens and the default template for the ledger is
automatically selected. Click the ‘OK’ button to select this template or you may change this
selection. The screen shot below shows the selection of the Company AIFRS template which
would have been the default template for the ledger being processed:
The default template is automatically selected for a trust, or partnership, or incorporated
association, or superannuation fund for an appropriate ledger in the same way.
The refresh function is also going to look at which financial reporting fields are open on the
ledger but NOT open on the entity template selected. An ‘Exceptions’ list displays which
includes any financial reporting fields that have been specifically created within your practice for
an individual ledger. These financial reporting fields are NOT opened on the template selected
to refresh from whether it be a practice-customised template or an XPA Standard Template.
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XCEDE PROFESSIONAL ACCOUNTING | Master Sheets and Templates Release Notes
Please DO NOT delete any ledger specific financial reporting fields that you have created.
Simply click the ‘Continue’ button to update the financial reporting fields from the new AIFRS
template to retain any fields that have been specifically created within your practice.
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