POWERPOINT CHAPTER 2 NOTES
PART A

Theme – overall design of a presentation which
includes preset colors, fonts and other design
elements
 Theme colors – colors used for background,
title text, body text, accents and other
elements of a slide
 Theme fonts – two fonts or font styles: one
for the title text and one for the body text
 When choosing a theme for a particular
presentation, it should reflect the content
and intended audience
 You
can apply more than one theme to a
slide show
1. Select slides to apply different theme to
(to select multiples slides on the slides
tab, use the Shift key)
2. Right-click theme and choose Apply to
Selected Slides
PART B
Graphic – a picture, clip art, photograph, shape,
design, graph, chart or diagram
 Purpose of adding graphics to presentations:
add information, clarification, emphasis,
variety or pizzazz to a presentation
1. Clip art – images in the gallery that are
installed with powerpoint or available online
• Clip art button found on the Insert tab in
the Illustrations group
2.
Bitmap image – grid of colored dots that
form a picture
Pixels – the colored dots of a bitmap
image
Formats of bitmapped images: .bmp,
.tif, .gif, .jpeg
Picture button found on the Insert tab in
the Illustrations group
Formatting clip art and bitmat images:
Found on the Drawing Tools: Format tab
 Adjust group: brightness, contrast,
recoloring, compressing
 Picture Styles group: preset picture styles,
picture shape, picture border, picture effects
 Arrange group: stack order, alignment,
grouping, rotation
 Size group: crop, height, width
PART C

Font – design of a set of characters
 72 points = 1 inch letters
 Examples of font styles: bold, underline, italics
 Making a text box active means to place the cursor
in the text box
 Selecting the text box means to select the box (with
the border) and the cursor is not shown
 You can make changes to all text in a text if you
have it selected
 To make formatting changes to parts of the text
box, you have to select/highlight those individually
PART D

Tab – adds space between the left margin and the
beginning of the text on a particular line
 Tab stop – location where the insertion point moves
to when the tab key is pressed
 Default tabs are at every 1” and appear as light
gray hash marks
 Four types of tabs
 Left
 Right
 Center
 Decimal
PART E
Table – information arranged in horizontal rows
and vertical columns
 Cell – the area where a row and column
intersect
 Why apply special effects to a table? Adds more
visual interest
 Special features of tables:

 Table
Style Options group – turning special table
features on/off
 Table Styles group – preset table styles,
shading, borders, effects
PART F


SmartArt – a graphic that adds color, shape, and
emphasis to your text and data
SmartArt button found on the Insert tab in the
Illustrations group
 Types
1. List diagram – shows a list of items in a
graphical representation
2. Process diagram – show a sequence of steps in
a process
3. Cycle diagram – shows a process that has a
continuous cycle
Hierarchy diagram (organizational chart) –
shows the relationship between individuals or
units within an organization
5. Relationship diagram (Venn, radial and target
diagrams) – shows the relationship between
two or more elements
6. Matrix diagram – shows information in a
matrix or grid
7. Pyramid diagram – shows foundation-based
relationships
 Editing – able to edit text in the bulleted list or in
the “images” of the SmartArt
4.
PART G



Shapes –simple outlined objects such as squares,
circles, arrows, lines and banners
Purpose of shapes: visual stimulation, direction and
retention of ideas
Shapes button found on the Insert tab in the
Illustrations group
 Yellow diamond – adjustment handle which allows
you to modify the unique characteristics of the
shape
 Green circle – allows you to rotate the shape