OBJECT OF THE PROGRAM - VERY BRIEFLY
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To f u r t h er in t er n at io n al g o o d w ill an d un d er st an d in g t h ro u gh t h e in t er act io n o f
d if f er en t cu lt u r es.
To h ave o u r st u d en t s act as am b assad o r s f o r Au st r alia.
To h ave o u r st u d en t s b e ab le t o im p ar t t h is exp er ien ce t o t h e p eo p le o f
Au st r alia o n t h eir r et u r n .
To h ave t h e p leasu r e as a Ro t ar y f am ily t o h ave a yo un g p er so n o f a d if f er en t
cu lt u r e in t er act in g w it h yo u r o w n f am ily - lif et im e f r ien d sh ip s f lo w f r o m t h ese
asso ciat io n s.
COUNTRIES
It var ies, b u t w e an t icip at e t h e f o llo w in g co un t r ies w ill exch an g e w it h u s in 2012:
Jap an Fr an ce Ger m an y No rw ay Br azil Belg iu m Sw ed en Sw it zer lan d Fin lan d Po lan d
Den m ar k Hu n g ar y Taiw an USA
THE APPLICANT
AGE : St u d en t s sh o u ld h ave t u r n ed 15 year s b ef o r e d ep ar t u r e.
They must NOT have had their 17th birthday prior to departure in January
2012 and not have completed year 12 studies
SUITABILITY
Ap p lican t s m u st h ave a p leasan t an d o u t g o in g p er so n alit y.
Th ey sh o uld h ave m at u r it y, a p o sit ive f o cu s an d st r en g t h o f ch ar act er ; t h e ab ilit y t o
in t er act an d co m m u n icat e; t o p ar t icip at e in co m m u n it y act ivit ies an d t o b e ad ap t ab le.
A so lid acad em ic r eco r d is p r ef er ab le.
ELIGIBILITY
So n s an d d au gh t er s o f Ro t ar ian s ar e elig ib le b ut r eceive n o sp ecial p r ef er en ce in
select io n .
All applicants are selected solely on merit.
DISTRICT 9800 YOUTH EXCHANGE - HELP SHEET FOR CLUBS
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THE SPONSORING ROTARY CLUB
SELECTION
Each Clu b is t o select ONE o r TWO st u d en t s w h o , in t h e view o f t h e Clu b , w o uld m ake
su it ab le exch an g e st u d en t s. Please f eel f r ee t o in vo l ve p ast st u d en t s t h at yo u r Clu b
m ay h ave sp o n so r ed - t h ey ar e an in valu ab le p o o l o f exp er ien ce ab o u t w h at it is all
ab o u t !
Th e ap p licat io n s f ro m t h ese st u d en t s (3 co p ies o n f o r m s t o b e p r o vid ed ) ar e t o b e
r eceived b y t h e
Dist r ict YE Ch air m an n o lat er t h an t h e end of May.
COUNSELLOR
Th e Clu b sh all, af t er car ef ul co n sid er at io n , select a suitable and conscientious co un sello r
f o r t h e p r o p o sed exch an g e st u d en t . Th is is a p ivo t al ro le an d t h e gu id elin es f o r
o u t b o un d co un sello r s ar e in clu d ed .
HOSTING
Each Ro t ary Clu b t h at sp o n so r s a st u d en t t o g o o ver seas o n exch an g e m u st
unconditionally guarantee t o h o st a st u d en t f r o m an o ver seas Ro t ar y Clu b . Th is is an
Au st r alian Go ver n m en t r eq u ir em en t , n o t a Ro t ar y r u le, an d ap p lies t o all exch an g e
o r g an isat io n s.
CLUB WILL PROVIDE r o t ar y ap p r o ved h o st f am ilies, id eally f o u r f am ilies (n o t n ecessar ily
Ro t ar ian s)
COSTS: m o n t h ly allo w an ce (ap p r o x. $120)
at t en d an ce at clu b m eet in g s an d f un ct io n s o r ien t at io n w eeken d s an d d ist r ict
co n f er en ce
t r avel car d sch o o l f ees (if an y), u n if o r m , b o o ks et c.
THE DISTRICT COMMITTEE - gen er ally ad m in ist er s t h e f o llo w in g:
INTERVIEW
Th e Dist r ict Co m m it t ee w ill in t er view all can d id at es an d t h eir p ar en t s an d m ake
r eco m m en d at io n s t o t h e Ro t ary Clu b s as t o w h ich ar e m o st su it ab le f o r sp o n so r sh ip .
To en su r e t h at t h e Clu b is in vo lved in t h is p r o cess, p lease h ave a m em b er o f t h e Clu b
in t er view p an el p r esen t at t h e Dist r ict in t er view t o ad vise t h e Dist r ict Co m m it t ee an d
at t h e sam e t im e, g ive su p p o r t t o t h e can d id at es.
PREPARATION
Th e Dist r ict Co m m it t ee w ill in f o r m an d p r ep ar e t h e select ed st u d en t s f o r t h eir
exch an g e b y m ean s o f w eeken d sem in ar s, h o m e visit s an d a f in al o r ien t at io n d ay.
Co m m it t ee m em b er s ar e m o r e t h an h ap p y t o an sw er an y q u est io n s f r o m st u d en t s,
p ar en t s, Clu b s an d co un sello r s at an y t im e t h r o u g h t h e year .
HOST CLUB
Th e Dist r ict Co m m it t ee w ill b e r esp o n sib le f o r ar r an g in g a su it ab le o ver seas h o st Clu b .
Please n o t e t h at w h ile
ever y ef f o r t is m ad e t o h ave r eg ar d t o st u d en t p r ef er en ces, t h e co m m it t ee r eser ves
t h e r ig h t t o m ake t h e f in al d ecisio n o n co u n t r y allo cat io n .
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THE OVERSEAS HOST CLUB
1. Will p r o vid e 12 m o n t h s f r ee seco n d ar y sch o o lin g f o r t h e st u d en t .
2. Will p r o vid e 12 m o n t h s f r ee f u ll b o ar d in Ro t ar y o r Ro t ar y ap p r o ved h o m es.
3. Will p ay t h e st u d en t p o cket m o n ey an d accep t r esp o n sib ilit y f o r essen t ial t r avellin g
exp en ses, su ch as t o
sch o o l, t o Dist r ict Co n f er en ces.
THE PARENTS
1. Ag r ee t o p ay t h e p r ice o f t h e “Yo u t h Exch an g e Packag e ” w h ich t h is year w as $6800
f o r t h e f u ll 12 m o n t h p r o g r am .
Ho w ever , p lease n o t e t h at t h er e is no cost t o t h e p ar en t s u n t il accep t an ce o f t h e
st u d en t af t er t h e Dist r ict in t er view s.
Th e b alan ce m ay b e p aid in t w o p aym en t s b et w een Ju n e an d No vem b er .
2. Ag r ee t o p ay t h e co st o f o ver seas n at io n al in su r an ce (c/f Au st r alian Med icar e) if an d
w h en t h at is r eq u ir ed b y t h e h o st co u n t r y. Ot h er w ise, Ro t ar y In t er n at io n al h as f u ll
m ed ical, p r o p er t y an d g en er al in su r an ce o n each st u d en t f o r t h e year as p ar t o f „the
Package‟ an d ad d it io n al in su r an ce is n o t n ecessar y.
3. Will su p p ly t h e st u d en t w it h all clo t h in g f o r t h e year aw ay.
4. Ag r ee t o p r o vid e t h e st u d en t w it h a co n t in g en cy f un d o f $500 f o r u n f o r seen
cir cu m st an ces. Th is f u n d is jo in t ly ad m in ist er ed b y t h e co u n sello r an d t h e st u d en t an d
is o f t en u n t o u ch ed f o r t h e w h o le exch an g e an d so can eit h er b e r et u r n ed h o m e, o r
w it h p ar en t al b lessin g , en jo yed in so m e o t h er f ash io n .
„Th e Packag e‟ in clu d es:
Ret u r n t icket /air f ar e an d visa
Tw elve m o n t h s‟ acco m m o d at io n
Sch o o l Fees
Mo n t h ly allo w an ce (ap p r o x. $AUS120)
Tr avel an d h ealt h in su r an ce
Or ien t at io n w eeken d s, h o m e visit s, b r ief in g d ays an d co un sellin g
Blazer , n am e b ad g es an d b u sin ess car d s
THE SELECTED STUDENT
1. Will ag r ee u n co n d it io n ally t o accep t t h e RULES o f t h e Ro t ar y Yo u t h Exch an g e
Pr o g r am , t h e DECISIONS o f t h e h o st Clu b an d t h e LAWS o f t h e h o st co u n t r y.
2 Will ag r ee t o accep t as o n e o f t h e f am ily, t h e au t h o r it y o f t h e h o st p ar en t s.
3. Will ag r ee t o at t en d a seco n d ar y sch o o l f o r t h e 12 m o n t h s.
4. Will b e w illin g t o ad d r ess Ro t ar y Clu b s an d o t h er g r o u p s w h ich t h e h o st Clu b m ay
su g g est .
5. Ag r ee t o r et u r n h o m e d ir ect ly o n t h e co m p let io n o f t h e exch an g e year . No
co n sid er at io n w ill b e g iven t o an y r eq u est f o r an ear ly o r lat e r et u r n h o m e f ro m t h e
exch an g e excep t in t h e case o f ser io u s illn ess o r f am ily b er eavem en t .
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RECOMMENDED DATES FOR THE SELECTION PROCESS
Feb r u ar y - May Ad ver t ise f o r st u d en t s at sch o o ls, sh o p s, Sco u t s, Gu id es, Yo u t h cen t r es,
et c.
Mar ch – Mid May Clu b in t er view s an d select io n o f t w o can d id at es p er Clu b f o r Dist r ict
in t er view .
End of May All st u d en t ap p licat io n s f o r Dist r ict at latest in t er view s m u st h ave b een
f o r w ar d ed t o :
D9800 Yo u t h Exch an g e Co m m it t ee
Th r ee co p ies w it h p h o t o s r eq u ir ed .
Lat e en t r ies m ay n o t b e accep t ed .
Ear ly Jun e Dist r ict in t er view s.
Ear ly July Fin al Select io n Weeken d .
Sep t em b er - Decem b er Ho m e visit s an d Or ien t at io n Day.
Please do not hesitate to call any member of the District Committee should you have queries
or require additional information. Good luck to all.
District 9800 Youth Exchange Committee.
Graeme Bird
Chairman D9800 YEC
Dr u r y Gr o u p