Board of Directors Meeting
Copper Springs Lodge Condominium Association
Thursday July 14th 2016
4:00 PM Mountain Time
1. Call to Order
Association President Ron Bliss called the meeting to order at 4:00 pm Mountain Time.
2. Introduction of Persons in Attendance
Four Board members out of five were present: President Ron Bliss (CSL215), Secretary
Kathy Schlegel (CSL113 and CSL327), 1st Vice President Steve Bair (CSL101) and 2nd Vice
President Leslie Farnsworth-Lee (CSL225).
Other homeowners present were: Richard Junkins (CSL109), Don and Jan Lewis
(CSL123), Greg Warren (CSL334), Kirk McGahey (CSL106), Bernard Vachon (CSL130),
Nigel Taylor (CSL227), Rocco Tucci (CSL206), Cathy and Jason Weller (CSL110), Greg
Warren (CSL334) and Melissa Carter (CSL201).
The Powdr Association Manager for Copper Springs Lodge Mike Rosenfeld was also
present.
3. Determination of a Quorum
A quorum was established with four Board members present.
4. Approval of Previous Meeting Minutes
A motion was made by Steve Bair and seconded by Leslie Farnsworth Lee to approve the
minutes from our last Board meeting on May 25, 2016. The minutes were unanimously
approved.
5. Drainage Project Update
Ron gave the floor to Mike Rosenfeld to give us an update on the Drainage Project. We
completed the installation of the new main pipe back in November. We made it
through the 2016 run-off system using one pump, a rented auxiliary pump and a bypass
system and without having to pump water over the road as in past years. Working with
Wright Water, we completed the design of Phase Two of the project, which will include
the purchase of three new pumps, the construction of a new vault and its connection to
the old vault, and re-landscaping. The bid went out to five parties, but a response was
received from only two, with RKR coming in as the low bidder at $930,000. Questions
from the Board provided some additional detail. We’ve already completed re-
landscaping the Legends (after pipe installation). The bypass valve was a setup that
included rented equipment plus 10 feet of pipeline. The rental expense was about
$30,000. We are still pursuing the possibility of sitting down with RKR and Wright Water
to determine how we could possibly reduce the expense of Phase Two and if an hourly
vs. a fixed price contract might be a possibility that could reduce the cost. There were
many questions from the homeowners regarding the vaults, pumps, and past runoffs. It
was noted that the original specifications of our drainage system allowed a maximum of
2500 gpm. During last year’s runoff, when we performed our study, we were running at
2900 gpm. This is why we needed a Phase 2 design that could handle a larger volume if
necessary. We do need both new pumps and a new vault, and may need an additional
special assessment to cover this expense.
6. Phase 2 of the Drainage Project
Ron reviewed three options. The first would be to complete the drainage project this year,
which would require a new loan as our total expense is $300 to $400 thousand more than
what we had expected. The second option is to defer this project until next year (2017)
which would give us time to get our finances in order but which would still require an
estimated $300,000 additional special assessment. The third option is to see whether we
can live with the system as is, with the improved drain line but not installing the new vault
and pumps. Overall, Board members agreed that we would be moving too fast to complete
the work this year.
Comments from other homeowners brought up the following issues. Powdr had given us
$60,000 to help with our drainage expenses, but that is all we can expect from Powdr.
Homeowners want to see our landscaping completed. We had put this off as we wanted to
complete all work first, but given the delay with Phase Two we will go ahead with some
landscaping. We’ve had two special assessments: $150,000 for the first assessment and
$900,000 for the second to be collected over two years. If we hold off, we’d try not to pay
the 3rd assessment until the present assessment is paid. It should be noted that the first
vault was not built deep enough (it was not build according to plan), which is why we keep
burning out pumps: we need more water over the top of the pumps. If we continue to use
the existing vault, we will continue to burn out pumps. Rocco Tucci (CSL206) judged the
Board’s project management of this effort as poor. Mike responded to Rocco’s comments
by noting that the Metro District had mandated we complete this project ASAP. We had no
choice but to take this on and the Board had done well navigating the unforeseen costs and
obstacles associated with the project.
7. Roof Project Update
Mike judged the roof project a huge success and pretty much complete. We still need
to tie in some of the heat elements to our electric system, and it was discovered that we
had some illegal T junctions in the dryer vents that had to be corrected. The black roof
looks good.
8. Electric Car Charging Station
Mike reported that an electric car charging station would cost about $1600 for
installation. The Board decided to defer this, preferring to spend the money on
landscaping and the drainage project.
9. Other Business
Greg Warren (CSL334) asked if there were any plans to cover up the work Powdr has
been doing on mountain, in particular Rosie’s Run. Mike suggested he take that up with
Powdr. Don Lewis (CSL123) asked about our reserves, and if everyone is paying their
assessments. It was reported that everyone is current on their assessments, and we
have about $560,000 in reserves right now.
10. Adjourn
A motion was made by Kathy and seconded Leslie by to adjourn the meeting. The
meeting was adjourned at 5:02 pm mountain time.