Tennis/Basketball Court
Resurfacing: South Beloit
City Park.
Request for Proposal
Department of Public Works
5/12/2016
Contents of Bid Packet.
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Invitation to Bid
Cover Page
Bid Instructions and Details
Standards and Specifications
Bid Form
References
Selection Process
Additional Information
References
REQUEST FOR PROPOSALS – Repair to City of South Beloit Tennis/Basketball courts
1. PURPOSE
The City of South Beloit (City) intends to enter into a contract with a qualified, professional
contractor (Contractor) for the surface repair, preparation, and resurfacing of the tennis courts
and Basketball court located at South Beloit City Park (400 Winnebago Ave) pursuant to the
requirements and considerations contained within this Request for Proposals (RFP).
2. SCOPE OF WORK
The concrete tennis/basketball court is approximately 188 feet wide by 121 feet long (22,748 sqft).
a. Generally, work shall consist of:
i. Cleaning court surface to remove loose debris
ii. Patching bad spots and low spots
iii. Repairing cracks 0.063 inches (1/16”) wide and larger
iv. Applying one (2) coat acrylic resurfacer
v. Applying two (2) coats of tennis court paint
vi. Striping to meet U.S.T.A. standards
vii. Repair and paint fencing
b. Compliance:
i. All work shall comply with the standards and specifications provided with this
RFP. *Subject to change at discretion of the City.
c. Pricing:
i. Pricing shall be provided as indicated on the Bid Form.
ii. All bids shall include Illinois prevailing wage rate.
d. Special Conditions:
i. The bid price shall not include materials or labor required to repair existing
conditions which were not apparent upon initial visual inspections.
f. Billing and Payment:
i. Contractor shall submit a single invoice for this project with the exception of
approved change orders.
g. Construction Schedule:
i. Within twenty (20) working days of Notice of Award, Contractor shall declare a
start date for the project. Work shall begin on that date and be completed within
twenty (20) working days. The City may charge $100.00 per day for each day this
project is not completed past the due date unless inclement weather causes the
delay.
ii. A Notice of Award issued by the City of South Beloit shall serve as a Notice to
Proceed for this project.
h. Installation Warranty:
i. Contractor shall guarantee all work against defective workmanship for a period of
two (2) year from the date of completion. Ordinary wear and tear and unusual abuse
or neglect will not be subject to warranty work.
3. GENERAL CONDITIONS
Proposals must be received at City Hall (519 Blackhawk Boulevard- South Beloit, IL 61080) by
10:00 a.m., June 8, 2016. It is the responsibility of the Contractor to ensure that proposals arrive at
the correct location and time.
a. Proposals shall be submitted in a sealed envelope clearly marked: South Beloit
Tennis/Basketball Courts
b. Proposal pricing shall be valid for 90 calendar days.
c. The Contractor awarded this contract shall be required to comply with all Local, State,
and Federal requirements related to the contract.
d. For questions or additional information on this RFP, contact Jeff Reininger South Beloit
Public Works Director, at 815-389-3070 or email – [email protected]
4. PROPOSAL REQUIREMENTS
Proposals shall contain one (1) signed original Bid Form, a detailed description of the proposed
materials and applications, and documentation of relevant experience.
5. EMPLOYMENT DISCRIMINATION BY RESPONDENT PROHIBITED
During the performance of a contract awarded pursuant to this RFP, the Contractor agrees as
follows:
a. The Contractor will not discriminate against any employee or applicant for employment
because of age, race, religion, color, sex, or national origin. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause.
b. The Contractor, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, will state that such Contractor is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
section.
6. INSURANCE REQUIREMENTS
a. The Contractor shall provide a certificate of Liability insurance. (The contractor(s) will
need to name the city as an additional insured and meets the following liability limits if
awarded a contract:$500,000 per claimant and $1 Million per occurrence).
b. The Contractor shall indemnify and hold harmless the City against and from all liability,
claims, damages, demands and costs, including attorney fees of every kind and nature and
attributable to bodily injury, sickness, disease or death or to damage or destruction of
property resulting from or in any manner arising out of, or in connection with, the projects
and their performance of the work under this contract.
7. AWARD OF CONTRACT
After receipt of proposals, the City shall consider the following factors for the selection of the
Contractor:
a. Relevant past experience.
b. Demonstrated understanding of requested service and delivery of qualified, professional
workmanship and materials.
c. Pricing.
The City of South Beloit reserves the right to reject any or all proposals, to waive informalities or
irregularities in the proposals received, and to reject non-conforming, non-responsive, or
conditional proposals, and to accept a proposal in whole or in part which, in the City’s judgment,
best serves the interest of the City of South Beloit and its citizens.
SPECIFICATIONS
PREPARATION Clean court surface to remove all loose dirt, mildew, and debris. Machine sand or
power wash as necessary.
PATCHING In rough areas, remove loose debris and patch with acrylic patch binder. In low areas
that hold 0.125 inches (1/8”) depth of water for more than one (1) hour, fill and level with acrylic
patch binder. All patches shall be sanded level with surrounding surface.
CRACKS Fill all cracks 1/16 of an inch or greater with acrylic crack filler. All crack repairs shall be
sanded level with surrounding surface.
PRIMER The entire court surface shall be primed with a concrete primer.
RESURFACER Over the entire court surface, apply one (1) coat of acrylic resurfacer.
PAINT Apply two (2) coats of tennis court-grade paint plus silica sand to provide for a mediumspeed playing surface.
COLOR The interior court surface shall be blue and the perimeter areas shall be light green.
STRIPING The playing lines of the tennis court shall be marked according to Unites States Tennis
Association standards. Lines shall be white in color.
REPAIR AND PAINT chain link fencing surrounding the courts.
References
Name / Info
1.
2.
3.
BID FORM
The following bid price includes all materials, labor, equipment, and mobilization costs for the
cleaning, repair, and resurfacing of the tennis/basketball courts located at South Beloit City Park 400 Winnebago Ave.
TOTAL PROJECT PRICE = __$________________________________
*Price is Valid for nintey (90) calendar days after the bid opening.
COMPANY NAME |
ADDRESS |
CITY, STATE, ZIP |
PHONE |
REPRESENTATIVE NAME (PRINT)
REPRESENTATIVE SIGNATURE
/
DATE
/
Complete this form and return to City Hall (519 Blackhawk Boulevard - South Beloit IL 60180) by 10:00 a.m. June 8, 2016
in a sealed envelope marked “South Beloit Tennis/Basketball Courts”. Incomplete forms shall not be considered for
selection. The City of South Beloit reserves the right to reject any and/or all bids.
The City of South Beloit reserves the right to reject any or all proposals, to waive informalities or irregularities in the
proposals received, and to reject non-conforming, non-responsive, or conditional proposals, and to accept a proposal in
whole or in part which, in the City’s judgment, best serves the interest of the City of South Beloit and its citizens.