ID.048
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF MAUl
PART I
Class Specification
for the Classes:
SECRETARY TO BOARDS/COMMISSIONS I
Duties Summary:
Serves as secretary to a quasi-judicial board or commission established at the division
level; records/takes and transcribes minutes of conferences, meetings, and public hearings; and
performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished from that of Secretary to Boards/Commissions II in that the
Secretary to Boards/Commissions I is responsible for the performance of secretarial functions in
support of a quasi-judicial board or commission established at the division level; whereas, the
Secretary to Boards/Commissions II is responsible for the performance of secretarial functions in
support of a quasi-judicial board or commission established at the departmental level.
Examples of Duties:
•
Screens correspondence and other materials presented to the board and/or commission for
consideration;
•
Prepares and distributes agenda for board and/or commission meetings; gathers necessary
reports and background data on maters to be covered and assembles supporting materials
for board and/or commission meetings and public hearings;
•
Records/takes and transcribes minutes of meetings, conferences and hearings;
•
Prepares verbatim transcripts and minutes;
•
Prepares subpoenas and notices of hearings;
•
Prepares complaints, orders to show cause, findings of fact, resolutions, ordinances, etc.;
•
Composes correspondence for the signature of the board and/or commission chairperson;
•
Maintains files of report and correspondence pertaining to the program of the board
and/or commission;
SECRETARY TO BOARDS/COMMISSIONS I
Part I, Page Two
•
Receives office callers and telephone calls, answering inquiries and giving information on
board and/or commission policies and programs;
•
Compiles statistics and data for reports as required by the board and/or commission;
•
May assist in the preparation of the agency budget;
•
May assist the Private Secretary as directed by the director;
•
Performs other duties as assigned.
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This is an amendment to the specification for the class, SECRETARY TO
BOARDS/COMMISSIONS I, which was approved on March 3, 1993,
effective May 24, 2011.
APPROVED: __~J_l~(~~{~{(_____________
Director of Personnel Services
ID.048
DEPARTMENT OF PERSONNEL SERVICES
COUNTY OF MAUl
PART II
Minimum Qualifications Specification
for the Class:
SECRETARY TO BOARDS/COMMISSIONS I
Minimum Oualification Requirements:
Training and Experience: A combination of education and experience substantially equivalent to
graduation from high school including or supplemented by course work in typing or keyboarding and
four (4) years of secretarial, stenographic or substantive clerical experience.
License Requirement: A current typing or keyboarding proficiency certificate from an authorized
agency with a minimum speed of 40 net words per minute must be presented at the time of filing.
Knowledge of: office practices and procedures; filing methods and systems; spelling and word
usage; uses of standard office machines and equipment including a personal computer.
Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to
specific positions, take dictation at a rate of 120 words per minute and transcribe notes accurately;
understand and interpret laws, ordinances, rules and regulations; learn and effectively use word
processing and other software applications; summarize and brief materials; use initiative in organizing
and completing work; compose correspondence; give and follow written and oral instructions; deal
tactfully and effectively with employees and the public; work harmoniously with others.
Physical Requirement: Persons seeking appointment to a position in this class must meet health and
physical condition standards deemed necessary and proper to perform the essential functions of the
position with or without reasonable accommodations.
Physical Effort Grouping: Light
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This is an amendment to the minimum qualification specification for the class, SECRETARY TO
BOARDS/COMMISSION I, which was approved on March 3, 1993, effective May 24,2011.
APPROVED:
/1..(2 (ti/((
Director of Personnel Services