Alfred State College Faculty Senate
Bylaws
Table of Contents
BYLAWS OF THE FACULTY
of the
STATE UNIVERSITY OF NEW YORK COLLEGE OF TECHNOLOGY
at Alfred, New York
TABLE OF CONTENTS
Preamble …………………………………………………………………………………………..p. 1
Principles of Shared Governance ………………………………………………………….p. 2
Article 1 Definitions ………………………………………………………………………….p. 3
Article 2 Purposes and Powers of the Governing Body …………………………...p. 5
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2.1 Faculty

2.2 Executive Committee

2.3 Faculty Senate
Article 3 Rights and Responsibilities of the Faculty ………………………………..p. 6
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3.1 Specifications of Faculty Responsibilities
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3.2 Faculty Consultation

3.3 Faculty Evaluation of Administration

3.4 Use of the SUNY University Faculty Senate Visitation Process

3.5 Referendum
Article 4 Faculty Senate Members and Their Duties …………………….………….p. 11
4.2 Duties of Officers
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4.2.1 The Chair
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4.2.5 Vice Chair
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4.2.9 Secretary Treasurer

4.2.15 University Senator
4.3 Senators
4.5 Senators at Large
4.7 Chairs of Standing Committees
4.9 Faculty Representative to College Council
Article 5 Election Procedures for Faculty Senate Members ………………………p. 14
Officers

5.1 Eligibility

5.2 Election

5.3 Resignation

5.4 Removal
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Chair
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5.5 Election and Term of Office
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5.6 Vacancy
Vice Chair
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5.7 Election and Term of Office
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5.8 Vacancy
Secretary-Treasurer
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5.9 Election and Term of Office
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5.10 Vacancy
University Senator and Alternate
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5.11 Election and Term of Office
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5.12 Vacancy
Senators and Senators at Large
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5.13 Eligibility
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5.14 Election and Term of Office
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5.15 Resignation and Vacancy
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5.16 Removal
Chairs of Standing Committees
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5.17 Eligibility
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5.18 Election and Terms of Office
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5.19 Resignations and Vacancies

5.20 Removal
Faculty Representative to College Council
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5.21 Eligibility
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5.22 Election and Term of Office
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5.23 Resignations and Vacancies

5.24 Removal
Article 6 Meetings ……………………………………………………………………….……p. 20

6.1 Robert’s Rules of Order Newly Revised

6.2 Schedule

6.3 Agenda
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6.4 Conduct of Business
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6.5 Special Meetings of the Faculty Senate
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6.6 Meetings of the General Faculty
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Article 7 Committees ………………………………………………………………………….p. 23
Executive Committee –
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7.1 Membership
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7.2 Charge
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7.3 Approved Substitutes
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7.4 Terms of Office
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7.5 Meetings and Conduct of Business
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7.6 Special meetings
Academic Affairs
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7.7 Membership and Terms of Office
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7.8 Charge
Academic Integrity
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7.9 Membership and Terms of Office
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7.10 Charge
Assessment and General Education
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7.11 Membership and Terms of Office
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7.12 Charge
Budget and Planning
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7.13 Membership and Terms of Office
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7.14 Charge
College Review Panel
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7.15 Membership and Terms of Office
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7.16 Charge
Computing and Communications
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7.17 Membership and Terms of Office
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7.18 Charge
Curriculum Development and Review
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7.19 Membership and Terms of Office
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7.20 Charge
E-Learning
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7.21 Membership and Terms of Office
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7.22 Charge
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Nominations, Elections, and Governance
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7.23 Membership and Terms of Office
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7.24 Charge
Promotion & Continuing Appointment – Alfred Campus
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7.25 Membership and Terms of Office
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7.26 Charge
Promotions & Continuing Appointment– Wellsville Campus
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7.27 Membership and Terms of Office
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7.28 Charge
Committee on Student Life
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7.29 Membership and Terms of Office
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7.30 Charge
Standing Committee Procedures ………………………………………..……… ……..p. 35
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7.31 Election Procedures
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7.32 Vacancies, Resignations and Approved Substitutes
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7.33 Meetings and Conduct of Business
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7.34 Initiation of Business
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7.35 Special Meetings
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7.36 Subcommittees
7.37 Special Committees of the Faculty Senate ………………………………….…………..p. 37
Committees with representation through Faculty Senate
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7.38 Chancellor’s Awards Committees …...……………………………………..p. 38
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7.40 ACES Board ……………………………………………….………………….p. 42
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7.41 Educational Foundation of Alfred, Inc. ……………………………………p. 43
Article 8 Changes to the Bylaws …………………………………………………………..p. 44
8.1 Process
8.2 Ratification
Appendix A Revisions......................................................................................................p.45
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Preamble
BYLAWS OF THE FACULTY
of the
STATE UNIVERSITY OF NEW YORK COLLEGE OF TECHNOLOGY
at
Alfred, New York
Preamble
These Bylaws provide a system for the Alfred State College Faculty to participate in the
governance of the College. The responsibility of the Faculty for the conduct of the College’s
instructional, service, and research/scholarship programs and the right to create Bylaws to
establish mechanisms to discharge these responsibilities are derived from the SUNY Policies
of the Board of Trustees (2006). Procedural aspects of these principles are enumerated in the
Bylaws of the Faculty Senate of Alfred State College. It is intended that these Bylaws be
consistent with and subject to (1) the SUNY Policies of the Board of Trustees (2006), (2) the laws
of the State of New York, and (3) the provisions of agreements between the State of New
York and the certified employee organization established pursuant to Article 14 of the Civil
Service Law.
In fulfilling its mission effectively, the Faculty recognizes the need for meaningful and
ongoing cooperation and dialogue among the various College constituents. In its Bylaws, it
thus establishes the inclusion of Administrative Faculty, Teaching Faculty, Administrators,
Support Staff, and Students in the processes of the Faculty Senate. The Faculty is essential
to the overall governance of the College. Gathering advice, suggestions, recommendations,
or other input from constituents is critical in making decisions, establishing policy, and
communicating those recommendations and decisions to the College. The governance
philosophies, organization, and procedures defined in these Bylaws are derived from
principles of shared governance.
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Principles of Shared Governance
Principles of Shared Governance at Alfred State College
The Senate is the official agency through which the Faculty engages in governance of the
College.
The Senate provides an open forum that is receptive to the expression of all points of view
from all quarters of the campus. When appropriate, the Senate provides for the selective
representation of constituencies not currently included.
The Faculty has the primary responsibility for the initiation, development, and
implementation of the academic programs of the College. The Senate provides the Faculty
with the opportunity to discuss and debate all matters related to the academic mission of the
College.
All constituencies represented by Senate are expected to hold meetings of record wherein all
members have access to the agenda and provide regular opportunities for Senate
representatives to report.
The Senate establishes working Standing Committees to address specific areas of
responsibility in Faculty governance. Standing Committees recommend policy relating to
matters dealing with the Faculty, with the academic mission of the College, with those
aspects of Students that relate to the educational process, and any other matters of general
Faculty concern.
The Executive Committee forms campus-wide teams and Special Committees when
appropriate.
The College recognizes and regards service on the Senate and its committees as an integral
element of professional responsibilities. The Administration makes every attempt to
adequately resource the Senate with office space, Support Staff, an operating budget, and
release time for its Chair. The Administration recognizes and rewards through release time,
stipends, or discretionary pay increases the exceptional time commitments of certain key
Committee Chair positions.
The Senate effectively communicates its business to the entire campus through regular
electronic and print publications.
The Senate continually monitors and reviews its activities and proceedings in order to
improve its function as the Faculty forum for shared governance.
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Article 1 Definitions
1.0 Article 1 Definitions
1.0.1 Unless otherwise specified, the following points define the terms found in the Bylaws.
1.1 Academic Rank. As specified in the SUNY Policies of the Board of Trustees (2006),
Article II, Section 1, (j) and (k), academic rank is “held by those members of the
professional staff having the titles of professor, associate professor, assistant professor,
instructor, and assistant instructor, including geographic full-time faculty members having
such titles, and rank held by members of the professional staff having the titles of librarian,
associate librarian, senior assistant librarian, and assistant librarian,” and qualified academic
rank is “held by those members of the academic staff having titles of lecturer, or titles of
academic rank preceded by the designations ‘clinical’ or ‘visiting’ or other similar
designations.”
1.2 Administrative Faculty. As specified in the SUNY Policies of the Board of Trustees (2006),
Article II, Section 1, (m) and (n), and as defined by these Bylaws, the term Administrative
Faculty means “an employee in the Professional Services Negotiating Unit, other than an
employee with academic or qualified academic rank” and “all persons occupying positions
designated by the Chancellor as being in the unclassified service.”
1.3 Approved Substitute. A member of the Voting Faculty who has been authorized to
vote and act in the place of an absent member.
1.4 Annual Meeting. The April meeting of Faculty Senate where all elected positions for
the following academic year are announced.
1.5 Board of Trustees. The State University of New York Board of Trustees.
1.6 Chair. The elected Presiding Officer of the Faculty Senate as specified in the SUNY
Policies of the Board of Trustees (2006), Article X, Section 2.
1.7 Chancellor. The Chancellor of the State University of New York is a voting member
of the Faculty Senate.
1.8 Constituency. The Academic School or Professional area represented by the elected
position.
1.9 Consult. To meet and exchange views in order to reach a decision.
1.10 Ex Officio. By virtue of office or position.
1.11 Faculty. The Faculty of the College consists of the Chancellor, the President,
Teaching Faculty, Administrative Faculty, and non-voting Administrative Officers
and Professional Staff as specified in the SUNY Policies of the Board of Trustees (2006), Article
X, Section 1.
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1.12 Majority. More than half.
1.13 Parliamentarian. A person certified in parliamentary procedure who advises the
Chair on questions of parliamentary procedure and the Bylaws. The Parliamentarian is not
an elected member of Faculty Senate.
1.14 President. The Chief Administrative Officer of Alfred State College as specified in the
SUNY Policies of the Board of Trustees (2006), Article X, Section 2, is the Chair of the Faculty
of the College and a voting member of the Faculty Senate.
1.15 Ratification. The process by which Faculty vote to accept or reject a proposal.
1.16 Referendum. The process of submitting a proposal to a vote of the total Faculty.
1.17 Shared Governance. Shared governance can be thought of as a sharing of
responsibility by Faculty for making decisions about the College mission, vision, policies,
and budget priorities. Under shared governance as a collegial decision-making process,
each party endeavors to think in terms of the good of the institution as a whole and to work
to reach agreement with the other parties before making decisions. Shared governance
strives to attain mutual agreement between the Administration and all appropriate
representatives in making decisions in those areas to which shared governance applies.
1.18 Special Election. Elections to fill vacancies other than those through expiration of
terms.
1.19 Special Committee. A committee formed by need that goes out of existence when it
has completed a specified task (formerly known as ad hoc).
1.20 Student Senate Representative. The Student Senate Representative is a nonvoting
member of the Faculty Senate.
1.21 Teaching Faculty. Members of the Academic Staff, as specified in the SUNY Policies
of the Board of Trustees (2006), Article II, Section 1, (i), are “comprised of those persons
having academic rank or qualified academic rank.”
1.22 Voting Faculty. Voting Faculty consists of the Chancellor, the President, the
Teaching Faculty, and the Administrative Faculty as specified in the SUNY Policies of the
Board of Trustees, Article X, Section 3.
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Article 2 Purposes and Powers of the Governing Body
2.0 Article 2 Purposes and Powers of the Governing Body
2.0.1 According to the SUNY Policies of the Board of Trustees (2006), Article X, Section 4, the
Faculty has the obligation to participate significantly in the initiation, development, and
implementation of the educational program.
2.1 The Faculty
The Faculty of the College consists of the Chancellor, the President, the Voting Faculty, and
non-voting Administrative Officers and Professional Staff as specified in the SUNY Policies of
the Board of Trustees (2006), Article X, Section 1. The Faculty is empowered to ratify
amendments to the Bylaws, to elect the Officers of the Senate, and to decide matters
brought to it by referendum or by the President of the College.
2.2 The Executive Committee
The Executive Committee is the governing body of the Faculty Senate. It sets the agendas
for regular Senate meetings, advises the President of the College on a regular basis, and
serves as the formal channel for relations between the Faculty and the President of the
College, between the Faculty and the College Council, and between the Faculty and the
SUNY University Faculty Senate.
2.3 The Faculty Senate
The Faculty Senate is the representative governing body of the Faculty. The Faculty Senate
creates and adopts Bylaws in accordance with Article X, Section 5, of the SUNY Policies of
the Board of Trustees (2006) that contain: “(1) Provisions for committees and their
responsibilities; (2) Procedures for the calling and conduct of faculty meetings and elections;
and (3) Provisions for such other matters of organization and procedure as may be necessary
for the performance of their responsibilities.” The Faculty Senate discusses and acts on any
matter deemed to be of general College or University interest and makes formal
recommendations on any such matters to the President of the College, the College Council,
the University Chancellor, the University Board of Trustees, the University Faculty Senate,
or any other appropriate individual or body. The Faculty Senate is comprised of regularly
elected officers chosen from members of the Voting Faculty. The Faculty Senate is regarded
as the source of Faculty opinion regarding governance; the Faculty Senate Chair is
considered the principle Faculty spokesperson in representations with groups and
individuals outside of the College.
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Article 3 Rights and Responsibilities of the Faculty
3.0 Article 3 Rights and Responsibilities of the Faculty
3.0.1 The Faculty is responsible for the development of the educational program of the
College and for the conduct of the College's instructional, service, and scholarship programs
subject to the provisions of the New York State Education Law and the SUNY Policies of the
Board of Trustees (2006).
3.1 Specification of Faculty Responsibilities
The Faculty initiates, disapproves or approves, and recommends for implementation:
All changes in, additions to, or deletions from the Curriculum.
Policies and/or standards regarding evaluation of Students' academic work.
Policies and/or standards regarding admission to the College and to its degreegranting or certificate programs.
 Policies and/or standards for graduation of Students and awarding of academic
degrees and certificates, including honorary degrees.
 Policies and/or standards for the conduct and evaluation of scholarship and
teaching.
 Policies and/or standards for appointment, promotion, and tenure (Continuing
Appointment) of Teaching Faculty.
3.1.2 In order to review and provide formal consultation, the Faculty is to be informed
prior to adoption and given the opportunity to discuss at the earliest possible stages in its
formulation all proposals regarding:
 Creation, renaming, major reorganization, or dissolution of academic units and
programs.
 Goals and formal plans directing the future of the College.
 Policies and/or standards governing speech and assembly on the campuses of the
College.
 Plans for development of new campus facilities or major modifications or closure of
existing facilities.
 Ongoing consultation on campus-wide budget or business initiatives that affect the
teaching, scholarship, or service programs of the College. (This includes detailed
annual reports on actual budget expenditures.)
3.1.3 The Faculty establishes procedures for investigating, hearing, and reporting to
appropriate persons or bodies with respect to charges or complaints:
 Brought by members of the Faculty against other members of the
Faculty or against Administrative Officers of the College.
 Brought against members of the Faculty by Students or other members of the College
community.
 Brought by members of the College community regarding restrictions on freedom of
expression and assembly, including academic freedom.
 Such procedures are to be consistent with the laws of New York State and the United
States, the SUNY Policies of the Board of Trustees (2006), the Alfred State College Policies
3.1.1
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and Procedures Manual (2006), and contractual arrangements in effect for the parties
involved.
3.1.4 To discharge these responsibilities and to participate in the decision-making process,
the Faculty creates a Faculty Senate and delegates its power to that Senate who in
accordance with Article X, Section 5, of the SUNY Policies of the Board of Trustees (2006)
creates and adopts Bylaws that contain: “(1) Provisions for committees and their
responsibilities; (2) Procedures for the calling and conduct of faculty meetings and elections;
and (3) Provisions for such other matters of organization and procedure as may be necessary
for the performance of their responsibilities.”
3.2 Faculty Consultation
3.2.1 Faculty consultation is mandated by the SUNY Policies of the Board of Trustees (2006) in
Article IX, Title A, Section 1, (a), as follows: “Presidents shall be appointed by the Board of
Trustees after receipt of recommendations of the campus councils (or of the Trustees of the
College of Environmental Science and Forestry) and of the Chancellor, and shall serve at
the pleasure of the Board of Trustees.
Before making its recommendations the campus council shall consult with a presidential
search committee designated for such purposes by the chair of the council and comprised of
members of the various campus constituencies, including faculty, students, professional
employees, administration, alumni and members of the council. Reflecting the significance
of the role that faculty are expected to play in
academic governance, the faculty should predominate among the non-council
constituencies on the search committee. The Chancellor, or designated representative,
before making recommendations to the Trustees, shall consult with the chair or other
designated representative of the college council.”
3.2.2 Faculty consultation is mandated by the SUNY Policies of the Board of Trustees (2006) in
Article IX, Title B, Section 2, as follows: “Appointment of academic officers such as vicepresident for academic affairs, academic deans and others with similar responsibilities shall
be made after consultation with the faculty.”
3.2.3 Faculty consultation is mandated by the SUNY Policies of the Board of Trustees (2006) in
Article IX, Title C, Section 2, as follows: “Chairs of departments or divisions of colleges
shall be designated and redesignated by the college chief administrative officer after
consultation with appropriate faculty including the department or division concerned.”
3.2.4 Members of the Faculty are included on recommendation and appointment
committees when these key Officers or Chairs are considered for positions. Five
representatives are elected from the Voting Faculty to serve on such committees.
3.2.5 The following procedures are adhered to in assuring the consultative voice of the
Faculty:
 Ongoing consultation with the Faculty is a formal process that takes place between
the Faculty and the President of the College.
 The President consults with the Faculty or the Faculty consults with the President.
All parties provide adequate time to respond.
 All parties clearly articulate the issue or problem to be resolved.
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Article 3 Rights and Responsibilities of the Faculty
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All parties state and agree upon proposed methods for dealing with the issue or
problem.
All parties analyze and evaluate the effectiveness of the proposed solution.
Formal consultation requires communication, preferably in writing, specifying the
area or issue for which recommendations are being solicited and accompanied by
sufficient information as necessary for an informed recommendation.
Formal consultation should occur as soon as issues needing resolution are identified.
The President may designate the appropriate Vice President to consult with the
Faculty; however, this in no way prohibits the Faculty from further direct written or
oral communication with the President in the consultative process.
The President provides a written response to final Faculty recommendations
indicating what decisions were made and the basis for such decisions; this should be
particularly detailed in instances where Faculty recommendations are not followed.
Administrators request that the Faculty Senate Chair, in consultation with the
Executive Committee, nominate appropriate Faculty to serve on Special Committees
or initiatives.
Chairs of Special Committees or initiatives ensure that the appropriate actions and
follow-up take place.
Decisions and actions taken are recorded along with the rationale associated with the
decision.
Decisions are recorded, organized, and made accessible to all interested members of
the College community.
3.3 Faculty Evaluation of Administration
3.3.1 The Faculty Senate establishes an annual timeline and process for organizing,
implementing, and reporting confidentially the evaluation of each management confidential
administrator to the person evaluated, his or her supervisor, and the chair of Faculty Senate.
This would include the vice presidents, deans, and directors. The evaluation of the president
would be reported to the person evaluated, the College Council chair, and the chair of
Faculty Senate.
3.3.2 The composition of the evaluation committee charged with this process includes the
Director of Human Resources or the president’s designee, Vice Chair of the Faculty Senate,
all Senators at Large, and the University Senator.
3.3.3 Faculty participate in the evaluation of the president and vice presidents. Faculty
within each appropriate division of the College evaluate and give feedback to deans and
directors.
3.3.4 On an annual basis, the results of these evaluations are confidentially shared with the
person evaluated, his or her supervisor (except in the case of the president), and the chair of
Faculty Senate. Before the final summary of findings is prepared and disseminated, the
individual evaluated will have the opportunity to respond in writing to the results of the
survey, and these comments will, at the discretion of the Evaluation Committee, be
acknowledged in the committee report.
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Article 3 Rights and Responsibilities of the Faculty
3.4 Faculty Consultation and Use of the SUNY University Faculty Senate Visitation
Process as Outlined in the SUNY Faculty Senate Governance Handbook (1995)
3.4.1 According to the SUNY Faculty Senate Governance Handbook (1995), Section VII,
“When a prolonged dispute on faculty governance does exist between the president and the
faculty governance body on a SUNY campus, the campus president and the campus faculty
governance leader(s) may jointly request the help of the SUNY Faculty Senate in resolving
the dispute.”
3.4.2 The request for consultation using the SUNY University Faculty Senate Visitation
Process is initiated by a formal letter of “invitation to the President of the SUNY Faculty
Senate asking the Senate President to render assistance by appointing a Visitation
Committee to come to the campus.”
3.4.3 This Visitation Committee serves “in the capacity of making an inquiry, in
cooperation with the campus governance leader and the campus president, and of
submitting a report. The report may include suggestions and recommendations to the local
governance body and administration.”
3.4.4 Additionally, “The President of the SUNY Senate appoints the Visitation Committee,
names its chair, convenes it for its first meeting, and prepares a carefully developed charge.”
3.4.5 Before the committee is formed, “The Senate President will consult with the SUNY
Faculty Senate's Executive Committee, past Senate presidents, persons who have previously
chaired such committees, and possibly the faculty senator(s) from the campus in question.”
3.4.6 In selecting the Visitation Committee membership, “The Senate President will seek
people with broad governance experience. They should be distinguished by reputations for
reasonableness and integrity, and for their capacity for avoiding being either advocates or
adversaries in their dealings with administrators and faculty. The Senate President will also
aim to establish a committee that is representative of the diversity of the “‘SUNY family.’”
3.4.7 Furthermore, “The Visitation Committee's membership will always include a person
from SUNY Central Administration. This individual will act as a member of the committee
for the Senate and not in an official capacity as a Central administrator. Such a person will
often have had prior service on the Senate and/or have served as a SUNY Central liaison to
the SUNY Faculty Senate.”
3.4.8 In accordance with these guidelines, “The Senate President or Visitation Committee
Chair solicits all relevant campus documents from the campus governance leader and the
college president. Both the college president and the faculty governance leader may send
materials independently; however, they are obligated to share with one another the
materials they transmit.”
3.4.9 Moreover, “In every instance, the Senate President and the Visitation Committee will
be careful to respect the authority, prerogatives, and responsibilities of the campus president
and the campus governance leader.”
3.4.10 Finally, “After the campus visit, the President of the SUNY Faculty Senate, or a
designee of the President, will write the report, with recommendations that represent the
Visitation Committee's findings. It is most fitting that this final report be delivered to the
campus in person by two members of the Visitation Committee and that they present it to
the campus governance leader and college president in a meeting with both parties. The
Committee members may also at this time discuss with the two campus officials steps that
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Article 3 Rights and Responsibilities of the Faculty
they might take to review and respond to the recommendations. [Sample copies of
Visitation Committee materials are on file in the University Faculty Senate Office in
Albany.]”
3.5 Referendum
3.5.1 Proposals to hold a referendum on any matter of concern to the Faculty Senate or
Voting Faculty are made through the Executive Committee with approval of the Faculty
Senate or by a petition of 10% of the Faculty.
3.5.2 Referendums that call for the reversal of a decision affecting the Faculty by the
College President are advisory only.
3.5.3 A vote on any referendum is to be taken no sooner than two weeks and no later than
two months following the original presentation to the total Faculty.
3.5.4 A referendum is passed when it is approved by a majority vote of the votes cast.
3.5.5 The referendum is binding and holds the Faculty Senate or the Voting Faculty to the
expressed opinion.
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Article 4 Faculty Senate Members and Their Duties
4.0 Article 4 Faculty Senate Members and Their Duties
4.0.1
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
Elected members of the Faculty Senate include:
Officers
Senators
Senators at Large
Chairs of Standing Committees
Faculty Representative to College Council
4.1 Officers
4.1.1 Officers are elected positions.
4.1.2 The Officers of the Faculty Senate are the Officers of the Faculty elected at large.
4.1.3 Officers of the Faculty Senate are not eligible to serve as Chairs or members of the
Standing Committees of the Faculty Senate.
4.1.4 The Officers of the Faculty Senate are defined as follows:
 The Chair
 The Vice Chair
 The Secretary-Treasurer
 The University Senator
4.2 Duties of Officers
4.2.1 The Chair. Presides at all meetings of the Faculty Senate, all meetings of the
Executive Committee, and all general Faculty meetings not called by the President of the
College.
4.2.2 Prepares and circulates to the Faculty all agendas for meetings at least three class
days prior to those meetings.
4.2.3 Represents the Faculty at appropriate on-campus and off-campus College functions.
4.2.4 Serves as an ex-officio, non-voting member of all other Senate Standing Committees.
4.2.5 The Vice Chair. In the absence of the Chair, presides at meetings of the Faculty
Senate, the Executive Committee, and the Faculty.
4.2.6 In the absence of the Chair, represents the Faculty at appropriate College functions.
4.2.7 Maintains a full and permanent record of all policies established by the Faculty
Senate.
4.2.8 Assumes responsibility for all duties delegated by the Chair.
4.2.9 The Secretary-Treasurer. In the absence of the Chair and the Vice Chair, represents
the Faculty at appropriate College functions.
4.2.10 Maintains attendance records of all meetings of the Faculty Senate and the
Executive Committee.
4.2.11 Records, publishes, and distributes the minutes of the Executive Committee, the
Faculty Senate, and general Faculty meetings.
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4.2.12 Records and publishes all updates to the Faculty Senate membership.
4.2.13 Submits an annual written report to the membership of the Faculty Senate
showing all receipts and expenditures of funds for the past fiscal year (April 1 to
March 31).
4.2.14 Forwards all amendments to the Bylaws of the Faculty Senate to the Faculty Senate
Archives in Hinkle Library in order to maintain the historical record, to the Vice President
for Academic Affairs in order to update the Faculty Handbook, and to the Nominations,
Elections, and Governance Committee (NEG) in order to update the Bylaws.
4.2.15 The University Senator. Represents the Faculty at all plenary meetings of the
University Faculty Senate and serves as the spokesperson for the views of the local Faculty
in all University Faculty Senate meetings.
4.2.16 Keeps the Faculty informed about all business of the University Faculty Senate and
reports regularly on proposed items or resolutions before the University Faculty Senate.
4.2.17 Coordinates and hosts the University Faculty Senate Plenary Session when it is held
at Alfred State College.
4.3 Senators
4.3.1 Senators are elected positions.
4.4 Duties of Senators
4.4.1 Senators represent their constituency at Senate meetings.
4.4.2 Senators report Senate proceedings to their constituency.
4.4.3 Senators cast votes that represent the opinion of their constituency.
4.4.4 Senators may appoint an Approved Substitute from among the Voting Faculty
provided the Chair and the Secretary-Treasurer are notified in writing in advance of
the meeting. The Approved Substitute serves with all of the privileges and duties of the
Senator.
4.5 Senators at Large
4.5.1 Senators at Large are elected positions.
4.6 Duties of Senators at Large
4.6.1 Serve as the point of contact for all Faculty in their constituency.
4.6.2 Senators at Large may appoint an Approved Substitute from members of the Voting
Faculty in the School they represent provided the Chair and the Secretary-Treasurer are
notified in writing in advance of the meeting. The Approved Substitute serves with all of
the privileges and duties of the Senator at Large.
4. 7 Chairs of Standing Committees
4.7.1 The Chairs of Standing Committees are voting members of Faculty Senate.
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4.8 Duties of Standing Committee Chairs
4.8.1 Standing Committee Chairs present a report of committee activities at the regular
meetings of the Executive Committee and Faculty Senate.
4.8.2 Standing Committee Chairs present an annual report to the Executive Committee
that provides an assessment of the committee activities and overall effectiveness.
4.8.3 Standing Committee Chairs are expected to attend Executive Committee and Faculty
Senate meetings. If a Standing Committee Chair is unable to attend a meeting of the
Executive Committee or the Faculty Senate, he/she may appoint a committee member as
an Approved Substitute provided the Chair and the Secretary-Treasurer are notified in
advance of the meeting. The Approved Substitute serves with the same privileges and duties
as the Standing Committee Chair.
4.9 The Faculty Representative to College Council
4.9.1 A member of the Faculty is elected to serve on a regular basis in an advisory capacity
to the College Council. This service is at the request of the College Council and to the
mutual satisfaction of both Faculty Senate and the Council.
4.10 Duties of the Faculty Representative to College Council
4.10.1 The Faculty Representative to College Council attends College Council meetings.
4.10.2 The Faculty Representative to College Council attends Faculty Senate meetings.
4.10.3 The Faculty Representative to College Council attends Executive Committee
meetings.
4.10.4 The Faculty Representative to College Council is an effective liaison between the
Faculty and the College Council.
4.10.5 The Faculty Representative to College Council reports to the Council on matters of
interest to the Faculty and reports to the Senate on matters of interest to the Council.
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Article 5 Election Procedures for Faculty Senate Members
5.0 Article 5 Election Procedures for Faculty Senate Members
5.0.1 Election procedures are presided over by the NEG Committee.
5.1 Officers—Eligibility
5.1.1 Full-time members of the Teaching or Administrative Faculty from the academic and
professional constituencies listed in the Faculty Senate Directory are eligible for election as
an Officer of Faculty Senate.
5.1.2 Candidates for the Offices of Chair and Vice Chair must have Continuing
Appointment.
5.1.3 Candidates for University Senator must have served either as a Senator or as a
member of the Executive Committee.
5.2 Officers—Election
5.2.1 The Voting Faculty elects Officers.
5.2.2 The NEG Committee prepares and submits a slate of candidates for each open office.
5.2.3 Voting is by secret ballot of the entire Faculty prior to the Annual Meeting in April.
5.2.4 The NEG Committee tallies ballots and publishes election results.
5.2.5 Special elections to fill vacancies are held within the first four weeks that the College
is in session following the occurrence of the vacancy.
5.2.6 All elections are decided by a majority vote of the votes cast.
5.2.7 Officers are announced at the Annual Meeting in April and take office on June 1 of
the same year.
5.2.8 Incoming Officers attend the May meeting of Faculty Senate to become familiar with
Senate processes and procedures.
5.3 Officers—Resignation
5.3.1 Resignation from any office is presented in writing to the Executive Committee for
action.
5.4 Officers—Removal
5.4.1 Officers of the Faculty Senate can be removed from office by a two-thirds vote of the
Faculty Senate members. Written charges accompanied by the signatures of one-third of the
Faculty Senate members are presented to the Chair and the charged Officer. Only a charge
of an Officer’s failure to perform his/her stated duties is valid. The following process will be
followed:
 The Officer is given ten class days to respond in writing to the charges.
 The written response is distributed to all Faculty Senate members.
 Five class days after the response is submitted, the Chair calls for a secret ballot vote
of all Faculty Senate members.
 The NEG Committee oversees the process and reports the results to the Chair, the
Officer, and the Faculty Senate.
 If the Officer charged is the Chair of Faculty Senate, written charges are presented to
the Vice Chair, and the Vice Chair calls for the secret ballot vote of all Faculty Senate
members.
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
In this instance, the NEG Committee oversees the process and reports the results to
the Vice Chair, the Chair, and the Faculty Senate.
5.5 Chair—Election and Term of Office
5.5.1 Every odd-numbered year the Voting Faculty elects one of its members holding
Continuing Appointment as the Chair and Presiding Officer of the Faculty Senate.
5.5.2 The Chair is elected for a two-year term and may serve two consecutive terms.
5.6 Chair—Vacancy
5.6.1 Any vacancy in the Office of Chair, whether at the expiration of the term of office or
at any other time, is filled immediately by the incumbent Vice Chair until a special or
regular election takes place.
5.7 Vice Chair—Election and Term of Office
5.7.1 Every even-numbered year the Voting Faculty elects one of its members holding
Continuing Appointment as the Vice Chair of the Faculty Senate.
5.7.2 The Vice Chair is elected for a two-year term and may serve two consecutive terms.
5.8 Vice Chair—Vacancy
5.8.1 Any vacancy in the Office of Vice Chair is filled by special election.
5.8.2 In the event of a vacancy in the Offices of both Chair and Vice Chair, the Executive
Committee appoints an interim Chair pending a special election to fill the vacancy.
5.9 Secretary-Treasurer—Election and Term of Office
5.9.1 Every even-numbered year the Voting Faculty elects one of its members as the
Secretary-Treasurer of the Faculty Senate.
5.9.2 The Secretary-Treasurer is elected for a two-year term and may serve two consecutive
terms.
5.10 Secretary-Treasurer—Vacancy
5.10.1 In the event of a vacancy in the Office of Secretary-Treasurer, the Chair, with
approval of the Executive Committee, appoints an interim Secretary-Treasurer pending a
special election to fill the vacancy.
5.11 University Senator and Alternate—Election and Terms of Office
5.11.1 The Voting Faculty elects one of its members as the University Senator.
5.11.2 Candidates for University Senator must have served either as a Senator or as a
member of the Executive Committee.
5.11.3 The Alternate University Senator is the person receiving the second highest number
of votes.
5.11.4 The Alternate University Senator acts in the absence of the University Senator.
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Article 5 Election Procedures for Faculty Senate Members
5.11.5 The University Senator and the Alternate University Senator are elected for threeyear terms and may serve two consecutive terms.
5.12 University Senator and Alternate—Vacancy
5.12.1 Any vacancy in the Office of University Senator is filled immediately by the
Alternate University Senator for the balance of the term.
5.12.2 Any vacancy in the Office of Alternate University Senator is filled by special
election.
5.12.3 In the event of a vacancy in the Offices of both University Senator and Alternate
University Senator, the Chair, with approval of the Executive Committee, appoints an
interim University Senator pending a special election to fill the vacancy.
5.13 Senators and Senators at Large—Eligibility
5.13.1 Full-time members of the Teaching or Administrative Faculty from the academic
and professional constituencies listed in the Faculty Senate Directory are eligible for election
as a Senator or Senator at Large.
5.13.2 One Senator is elected from each academic department or professional area having
five to 10 members. Departments with more than 10 and up to 15 members have two
Senators. Departments with more than 15 members have three Senators. No department or
professional area is to have more than three Senators.
5.13.3 Areas with fewer than five members combine with other areas (usually in allied
fields) to achieve the requisite number for representation.
5.13.4 Part-time and Adjunct Faculty members are prorated on a percentage basis within
the department’s totals.
5.13.5 The NEG Committee ensures that the Faculty Senate Directory is an up-to-date
resource.
5.13.6 Senators at Large are elected from members of the Voting Faculty in the School or
constituency they represent.
5.13.7 The Student Senate Representative is a nonvoting member of the Faculty Senate.
5.14 Senators and Senators at Large—Election and Terms of Office
5.14.1 Members of the constituencies listed in the Faculty Senate Directory elect a Senator
to represent their constituency.
5.14.2 The School of Arts and Sciences/Library elect a Senator at Large.
5.14.3 The School of Management and Engineering Technology elects a Senator at Large.
5.14.4 The School of Applied Technology elects a Senator at Large.
5.14.5 The members of the Administrative Faculty elect a Senator at Large.
5.14.6 The NEG Committee prepares and submits a slate of candidates for each open
Senatorial Office.
5.14.7 Voting is by secret ballot of the constituency prior to the Annual Meeting in April.
5.14.8 The NEG Committee tallies ballots and publishes election results.
5.14.9 All elections are decided by a majority vote of the votes cast.
5.14.10 Senators are announced at the Annual Meeting in April and take office on June 1
of the same year.
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Article 5 Election Procedures for Faculty Senate Members
5.14.11 Incoming Senators attend the May meeting of Faculty Senate to become familiar
with Senate processes and procedures.
5.14.12 Special elections to fill vacancies are held within the first four weeks that the
College is in session following the occurrence of the vacancy.
5.14.13 Senators and Senators at Large are elected for three-year terms and may serve two
consecutive terms.
5.15 Senators and Senators at Large—Resignations and Vacancies
5.15.1 Resignations are presented in writing to the Executive Committee for action.
Permanent vacancies in Senatorial positions are filled by special election in the constituency
where the vacancy occurs.
5.15.2 Permanent vacancies of Senators at Large are filled by special election in the
constituency where the vacancy occurs. However, the Executive Committee may appoint
an interim Senator at Large to serve the balance of the term until the next regular election.
5.16 Senators and Senators at Large—Removal
5.16.1 Senators and Senators at Large can be removed from office by a two-thirds vote of
their entire constituency. Written charges accompanied by the signatures of one-third of the
Senator’s constituency are presented to the Chair and the charged Senator. Only a charge of
a Senator’s failure to perform his/her stated duties is valid. The following process will be
followed:
 The Senator is given ten class days to respond in writing to the charges.
 The written response is distributed to all the Senator’s constituents.
 Five class days after the response is submitted, the Chair calls for a secret ballot vote
of the entire constituency.
 The NEG Committee oversees the process and reports the results to the Chair, the
Senator, and the constituency.
5.17 Chairs of Standing Committees—Eligibility
5.17.1 The membership of each Standing Committee lists the requirements necessary for its
Chair. Full-time members of the Teaching or Administrative Faculty from the academic
and professional constituencies listed in the Faculty Senate Directory who meet the listed
requirements are eligible to serve as Chair.
5.17.2 The Officers of the Faculty Senate are not eligible to serve as Chairs or members of
the Standing Committees.
5.18 Chairs of Standing Committees—Election and Terms of Office
5.18.1 Chairs of Standing Committees are elected by their committee members before the
April meeting of the Faculty Senate. If there is no election, the Executive Committee
appoints the Standing Committee Chair.
5.18.2 Standing Committee Chairs serve the three-year term of election as outlined by each
Standing Committee and may serve consecutive terms as outlined by the Standing
Committee.
5.19 Chairs of Standing Committees—Resignations and Vacancies
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5.19.1 Resignations are presented in writing to the Executive Committee for action.
5.19.2 Vacancies in Standing Committee Chair positions are filled by election of the
Standing Committee. The newly elected Standing Committee Chair serves the balance of
the outgoing Standing Committee Chair’s term. If there is no election, the Executive
Committee appoints the Standing Committee Chair.
5.20 Chairs of Standing Committees—Removal
5.20.1 Chairs of Standing Committees can be removed from office by a two-thirds vote of
the Standing Committee members with approval of the Faculty Senate. Written charges
accompanied by the signatures of one-third of the Faculty Senate members are presented to
the Chair and the charged Standing Committee Chair. Only a charge of a Standing
Committee Chair’s failure to perform his/her stated duties is valid. The following process
will be followed:
 The Standing Committee Chair is given ten class days to respond in writing to the
charges.
 The written response is distributed to all Faculty Senate members.
 Five class days after the response is submitted, the Chair calls for a secret ballot vote
of all Faculty Senate members.
 The NEG Committee oversees the process and reports the results to the Chair, the
Standing Committee Chair, and the Faculty Senate.
5.21 Faculty Representative to College Council—Eligibility
5.21.1 Full-time members of the Teaching or Administrative Faculty from the School of
Arts and Sciences, the School of Management and Engineering Technology, the School of
Applied Technology, the Library, or the Professional Faculty are eligible for election as a
Faculty Representative to College Council.
5.21.2 Nominees cannot be elected from the same division as the incumbent Faculty
Representative to College Council.
5.21.3 If an incumbent changes to another division during a term, both divisions are
eligible for representation.
5.22 Faculty Representative to College Council—Election and Term of Office
5.22.1 The Voting Faculty elects the Faculty Representative to College Council.
5.22.2 The NEG Committee prepares and submits a slate of candidates for each open
office.
5.22.3 Voting is by secret ballot of the entire Faculty prior to the Annual Meeting in April.
5.22.4 The NEG Committee tallies ballots and publishes election results.
5.22.5 Special elections to fill vacancies are held within the first four weeks that the College
is in session following the occurrence of the vacancy.
5.22.6 All elections are decided by a majority vote of the votes cast.
5.22.7 The Representative to College Council is announced at the Annual Meeting in April
and takes office on June 1 of the same year.
5.22.8 The Representative attends the May meeting of Faculty Senate to become familiar
with Senate processes and procedures.
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5.22.9 The Faculty Representative to College Council is elected for a two-year term and
may serve two consecutive terms.
5.23 Faculty Representative to College Council—Resignations and Vacancies
5.23.1 Resignations are presented in writing to the Executive Committee for action.
5.23.2 Vacancies are filled by special election in the division where the vacancy occurs.
However, the Executive Committee may appoint an interim Faculty Representative to
College Council to serve the balance of the term until the next regular election.
5.24 Faculty Representative to College Council—Removal
5.24.1 The Faculty Representative to College Council can be removed from office by a
two-thirds vote of the Faculty Senate members. Written charges accompanied by the
signatures of one-third of the Faculty Senate members are presented to the Chair and the
charged Representative to College Council. Only a charge of the Faculty Representative’s
failure to perform his/her stated duties is valid. The following process will be followed:
 The Faculty Senate Representative to College Council is given ten class days to
respond in writing to the charges.
 The written response is distributed to all Faculty Senate members.
 Five class days after the response is submitted, the Chair calls for a secret ballot vote
of all Faculty Senate members.
 The NEG Committee oversees the process and reports the results to the Chair, the
Faculty Representative to College Council, the Faculty Senate, and the College
Council.
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Article 6 Meetings
6.0 Article 6 Meetings
6.0.1 Meetings are called to conduct the business of the Faculty Senate.
6.1 Robert’s Rules of Order Newly Revised (most current edition)
6.1.1 Robert’s Rules of Order Newly Revised (most current edition) is followed for all conduct
of business not otherwise provided for in the Bylaws of the Faculty.
6.1.2 A quorum must be present at the time of a vote in a meeting in order for the vote to
be legitimate.
6.1.3 When called for by a majority of the body, any vote of the Faculty Senate, Executive
Committee, Standing Committees, or Special Committees can be taken by voice, roll call,
show of hands, or secret ballot.
6.1.4 The voting format is determined by a majority vote of the body.
6.2 Schedule
6.2.1 The Chair, with the advice and consent of the Executive Committee, schedules the
dates, times, and location of the regular meetings of the Faculty Senate so that meetings are
held at least three times in the fall semester and at least four times in the spring semester.
6.2.2 The schedule of regular meetings is published to the members of the Faculty Senate
and their constituents at least two weeks prior to the first Faculty Senate meeting of the
academic year.
6.2.3 At least one meeting of the academic year is held at the School of Applied
Technology.
6.2.4 The April meeting is the Annual Meeting for the purpose of announcing all elected
positions for the next academic year.
6.3 Agenda
6.3.1 As a priority order of business, the agenda for all Faculty Senate meetings provides an
opportunity for the Chancellor, the President, and the Vice Presidents of the College to
report to the Faculty Senate.
6.3.2 The agenda for a regular Faculty Senate meeting is published three class days before
the meeting is scheduled.
6.3.3 Items of business need to be submitted in writing to the Chair of the Faculty Senate a
minimum of three class days prior to the publication of the agenda.
6.3.4 New items of business appear on the Senate agenda in the order received.
6.3.5 The Chair, with a majority vote of the Faculty Senate, may change an order of
business according to the relevancy of the subjects.
6.3.6 When appropriate, the Executive Committee or Standing Committees review
business prior to its inclusion in the Faculty Senate agenda to ensure the subject receives
adequate attention.
6.3.7 Motions that are not on the agenda are considered under New Business.
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Article 6 Meetings
6.4 Conduct of Business
6.4.1 A quorum at a Faculty Senate meeting is a majority of the Faculty Senate
membership.
6.4.2 Faculty Senate meetings are open to the Faculty, Administration, Support Staff,
Students, and the public unless declared executive sessions by majority vote of the members
present.
6.4.3 Minutes and reports of the Faculty Senate, other than executive sessions, include the
full names of those present and a summary of all business conducted.
6.4.4 If a member has appointed an Approved Substitute, the minutes include the names of
both the member and the Approved Substitute. The Chair states the names of the Approved
Substitute and the absent member at the beginning of the meeting.
6.4.5 The Secretary-Treasurer records, publishes, and distributes the minutes and reports of
Faculty Senate meetings to all Senators and forwards a copy of these documents to the
Faculty Senate Archives in Hinkle Library.
6.4.6 Minutes are made accessible to the general Faculty.
6.4.7 Minutes from the previous regular Faculty Senate meeting are to be published at least
five class days prior to the next regular Faculty Senate meeting.
6.4.8 The Chair of the Faculty Senate nominates a Certified Parliamentarian for approval
at the Annual Meeting in April.
6.4.9 The Certified Parliamentarian meets with the Faculty Senate to impartially advise the
Chair on matters of parliamentary procedure.
6.4.10 The Certified Parliamentarian serves as a nonvoting member of the Faculty Senate.
6.4.11 Resolutions or other substantial motions are, whenever possible, submitted in
writing to the Secretary-Treasurer to be read at the time of the vote.
6.4.12 Votes are counted by secret ballot or roll call votes when called for by a majority of
the body.
6.4.13 All voting members including Approved Substitutes present at Faculty Senate
meetings may vote.
6.4.14 The Faculty Senate passes business by majority vote. A majority vote occurs when
a quorum is present and more than 50% of the quorum votes.
 The Chair may reserve the casting of his/her vote until the announcement of the
results, at which time, he/she may vote in order to break or create a tie as outlined in
Robert’s Rules of Order Newly Revised (2000).
6.4.15 All motions passed by the Faculty Senate that propose to clarify, establish, or
change College policies must be transmitted to the appropriate College Administrative
Officer.
 The Chair submits a written copy of the motion within four class days to the Office
of the College President.
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Bylaws
Article 6 Meetings
6.5 Special Meetings of the Faculty Senate
6.5.1 The Executive Committee can call special meetings of the Faculty Senate by a
majority vote of its members, or by a petition of 10% of the Faculty Senate, or by a petition
of 10% of the Voting Faculty.
6.5.2 Special meeting dates, times, agendas, and locations are to be published to the
members of the Faculty Senate and their constituents at least 24 hours prior to the beginning
of the special meeting.
6.5.3 The Chancellor or the President can call special meetings of the Faculty Senate.
6.5.4 The Chancellor or the President notifies the Chair in advance of the time and place of
special meetings and of the agenda.
6.5.5 In cases of necessity, the Faculty Senate has the authority to meet during the months
of June, July, and August to recommend any necessary policy.
6.5.6 Special meetings are open to the Faculty, Administration, Support Staff, Students,
and the public unless declared executive sessions by majority vote of the members present.
6.5.7 Minutes from a special meeting are to be published at least 24 hours prior to the next
regular Faculty Senate meeting.
6.5.8 A quorum of voting members is required for a special meeting to be held.
6.6 Meetings of the General Faculty
6.6.1 The Chancellor or the President can call special meetings of the general Faculty.
6.6.2 The Chair can call special meetings of the general Faculty, when such a meeting is
consistent with the purposes of the Faculty, or is petitioned by 10% of the Faculty Senate, or
is petitioned by 10% of the total Faculty.
6.6.3 A quorum at meetings of the general Faculty is at least one-third of the Faculty
membership.
6.6.4 Meetings are open to the Faculty, Administration, Support Staff, Students, and the
public unless declared executive sessions by majority vote of the members present.
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Article 7 Committees
7.0 Article 7 Committees
7.0.1













Standing Committees
Executive Committee
Academic Affairs
Academic Integrity
Assessment and General Education
Budget and Planning
College Review Panel
Computing and Communications
Curriculum Development and Review
E-Learning
Nominations, Elections, and Governance
Promotions—Alfred
Promotions—Wellsville
Student Life
7.0.2
7.0.3




Special Committees
Committees with representation through Faculty Senate
Chancellor’s Awards Committees
Committee Boards with Elected Faculty Members
Auxiliary Campus Enterprises and Services (ACES)
Educational Foundation of Alfred, Inc.
7.1 Membership of the Executive Committee
 Chair of the Faculty Senate—Chair of the Executive Committee
 Vice Chair of the Faculty Senate
 Secretary-Treasurer of the Faculty Senate
 University Senator
 Senators at Large
 Chairs of Standing Committees
 Faculty Representative to College Council
 Alternate University Senator (non-voting)
 Immediate Past Chair of Faculty Senate (non-voting)
7.2 Executive Committee Charge
7.2.1 Serves as the element of the Voting Faculty that advises the President on a regular
basis and serves as the formal channel for relations between the Faculty Senate and the
President.
7.2.2 Schedules regular meetings of the Faculty Senate at least three times in the fall
semester and at least four times in the spring semester.
7.2.3 Creates an agenda of business for meetings of the Executive Committee and the
Faculty Senate.
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Article 7 Committees
7.2.4 Proposals to hold referendums on any matter of concern to the Faculty Senate or
Voting Faculty are made through the Executive Committee with approval of the Faculty
Senate.
7.2.5 With the recommendation of the Secretary-Treasurer, the Executive Committee plans
and prepares a detailed budget for Faculty Senate for the ensuing
academic year that defines specific items of common concern. This budget may define
anticipated expenses as well; for example, it can define the cost for secretarial support, the
cost of training for a Certified Parliamentarian, or the cost of training for Voting Faculty in
parliamentary procedure or other matters. The budget becomes effective after approval by
the Faculty Senate.
7.2.6 Calls special meetings of the Faculty Senate by a majority vote of its members, or by a
petition of 10% of the Faculty Senate, or by petition of 10% of the Voting Faculty.
7.2.7 Establishes the charges for all Standing Committees with approval of the Faculty
Senate.
7.2.8 Reviews and renews Standing Committee charges before May 15 of each year.
7.2.9 Apportions the business of the Faculty Senate Committees, except as otherwise stated
in these Bylaws, and it reviews committee work.
7.2.10 Receives all reports of all Faculty Senate Standing Committees, except as otherwise
stated in these Bylaws, and includes such reports on the agenda of business to come before
the Faculty Senate.
7.2.11 Receives through the Chairs of the Standing Committees of the Faculty Senate the
reports of Faculty Senate Committee activities and conducts a continuing review of
committee work.
7.2.12 Appoints Special Committees from the Voting Faculty as the need arises for
consideration of matters not appropriate to the Standing Committees of the Faculty Senate.
7.2.13 Apportions the business of Special Committees and reviews committee work.
7.2.14 Receives reports of Special Committees and includes such reports on the agenda of
business of the Executive Committee and the agenda of business of the Faculty Senate.
7.2.15 Develops an annual calendar and annual agenda and assigns agenda items and other
business of the Faculty Senate to the Standing Committees and Special Committees.
7.2.16 Devises a means of filling vacancies that occur in the roster of Senators, members of
the Standing Committees, or the Executive Committee.
7.2.17 Functions as a consultative body for the President on determining the procedures for
search and appointment of Administrative Officers who have primary responsibilities of
supervising and implementing activities that will affect the educational program of the
College beyond the level of any individual School.
7.3 Approved Substitutes for Executive Committee
7.3.1 Chairs of Standing Committees may appoint a committee member to serve as an
Approved Substitute when they are unable to attend an Executive Committee
meeting provided the Chair and the Secretary-Treasurer are notified in writing in advance of
the meeting. The Approved Substitute serves with all of the privileges and duties of the
Standing Committee Chair.
7.3.2 Senators At Large may appoint an Approved Substitute from members of the Voting
Faculty in the School they represent to serve as an Approved Substitute when they are
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unable to attend an Executive Committee meeting provided the Chair and the SecretaryTreasurer are notified in writing in advance of the meeting. The Approved Substitute serves
with all of the privileges and duties of the Senator at Large.
7.4 Terms of Office of Executive Committee Members
7.4.1 The Chair, Vice Chair, and Secretary-Treasurer serve two-year terms of election and
may serve two consecutive terms.
7.4.2 The University Senator and the Alternate serve three-year terms and may serve two
consecutive terms.
7.4.3 Senators at Large serve three-year terms of election and may serve consecutive terms.
7.4.4 Chairs of Standing Committees serve three-year terms of election as outlined by the
Standing Committee and may serve consecutive terms as outlined by the Standing
Committee.
7.4.5 The Faculty Representative to College Council serves a two-year term and may serve
two consecutive terms.
7.4.6 The Immediate Past Chair of the Faculty Senate serves as a voting member of the
Executive Committee for one year.
7.5 Meetings of the Executive Committee and Conduct of Business
7.5.1 The Chair convenes a minimum of one meeting each month during the academic
year.
7.5.2 A quorum is two-thirds of the Executive Committee’s membership.
7.5.3 Meetings are open to the Faculty, Administration, Support Staff, Students, and the
public unless declared executive sessions by a majority vote of the members present.
7.5.4 The Secretary-Treasurer records, publishes, and distributes within three class days the
minutes and reports of the Executive Committee to all Senators and forwards a copy of
these documents to the Faculty Senate Archives in Hinkle Library.
7.5.5 Minutes and reports of the Executive Committee meetings, other than executive
sessions, include the full names of those present and a summary of all business conducted.
7.5.6 If Approved Substitutes are present, the minutes include the names of both the
member and the Approved Substitute. The Chair states the names of the Approved
Substitute and the absent member at the beginning of the meeting.
7.5.7 Votes are taken by secret ballot or roll call when called for by a majority of the
members.
7.5.8 The Executive Committee passes business by majority vote. A majority vote occurs
when a quorum is present and more than 50% of the quorum votes.
7.5.9 When appropriate, the Executive Committee or Standing Committees review
business prior to its inclusion in the Faculty Senate agenda to ensure the subject receives
adequate attention.
7.6 Special Meetings of the Executive Committee
7.6.1 The Chair convenes special meetings at a time and place most convenient for the
committee members.
7.6.2 Meetings are open to the Faculty, Administration, Support Staff, Students, and the
public unless declared executive sessions by a majority vote of the members present.
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7.6.3 The Chancellor or the President can call special meetings of the Executive
Committee.
7.6.4 The Chancellor or the President notifies the Chair in advance of the time and place of
special meetings and of the agenda.
7.6.5 In cases of necessity, the Executive Committee has the authority to meet during the
months of June, July, and August to recommend any necessary policy. Any policy so
recommended is not effective until it receives approval by the Faculty Senate. In these
cases, procedures for referendum are to be initiated during the first month of the following
academic year.
7.6.6 A quorum is two-thirds of the Executive Committee’s membership.
7.7 Academic Affairs Membership and Terms of Office
7.7.1 The Standing Committee Chair has Continuing Appointment and is a member of the
Voting Faculty elected from within the committee.
7.7.2 Two Teaching Faculty members serve from the School of Arts and Sciences (no more
than one member from any one academic department).
7.7.3 Two Teaching Faculty members serve from the School of Management and
Engineering Technology (no more than one member from any one academic department).
7.7.4 Two Teaching Faculty members serve from the School of Applied Technology (no
more than one member from any one academic department).
7.7.5 Two members serve from the Administrative Faculty (one member from the Records
Office and one member from any other department).
7.7.6 One member from Student Senate.
7.7.7 The Vice President for Academic Affairs or a designee serve as advisory, non-voting
members.
7.7.8 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms
7.8 Academic Affairs Charge
7.8.1 Works in conjunction with the Vice President for Academic Affairs to formulate,
recommend, and review academic policy, Academic Regulations, and academic
philosophies for the College.
7.8.2 Reviews requests for waivers of any particular provision as outlined in the Academic
Regulations.
7.8.3 Requests must be in writing to the Academic Affairs Committee.
7.8.4 The Vice President for Academic Affairs or his/her designee in consultation with the
appropriate Department Chair will make decisions on waivers that need immediate
attention when school is not in session; otherwise, the appeal hearing will be held during the
next semester.
7.8.5 The Chair communicates the decision to the Student immediately after the Academic
Affairs Committee meets.
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7.9 Academic Integrity Membership and Terms of Office
7.9.1 The Standing Committee Chair is a member of the Voting Faculty and is elected from
within the committee.
7.9.2 Four Teaching Faculty members serve from the School of Arts and Sciences.
7.9.3 Four Teaching Faculty members serve from the School of Management and
Engineering Technology.
7.9.4 Four Teaching Faculty members serve from the School of Applied Technology.
7.9.5 Six Students who are recommended by the Student Senate and approved by the Vice
President for Academic Affairs serve. The distribution of the Student positions are as
follows:
 Two Students/School of Arts and Sciences
 Two Students/School of Management and Engineering Technology
 Two Students/School of Applied Technology
7.9.6 The Vice President for Academic Affairs, the Vice President of Student Affairs, and
the Dean of the School involved in the case serve as non-voting members.
7.9.7 Hearing panels and appellate boards are comprised from members of the committee.
7.9.8 The Vice President for Academic Affairs and the Vice President of Student Affairs
designate a non-voting Chair for hearing panels and appellate boards who is responsible for
convening hearings and appellate boards, ensuring fair process throughout hearing and
appeal processes, drafting decisions of the panels, and forwarding final decisions to the
appropriate parties.
7.9.9 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms.
7.10 Academic Integrity Charge
7.10.1 Responsible for developing policies and procedures, subject to approval by the
Faculty Senate, that encourage and maintain a climate of academic integrity in the College
community.
7.10.2 Responsible for reviewing and recommending revisions for the improvement of the
Academic Integrity Code and the Student Academic Grievance Procedure to the Faculty
Senate.
7.10.3 Committee members are selected to form hearing board panels for adjudicating
complaints of academic dishonesty forwarded by an instructor or academic Chair. Hearing
panels may render sanctions upon Students that range from an academic integrity warning
to expulsion as outlined in the Academic Integrity Code.
7.10.4 Committee members who did not serve on the hearing panel will be selected to serve
as the appellate board for written appeals submitted by Students charged with and found
guilty of academic dishonesty.
7.10.5 The Chair of the Academic Integrity Committee is responsible for training all new
committee members.
7.10.6 The Chair of the Academic Integrity Committee must maintain a record of each
violation of the Academic Integrity Code, and when new violations occur, it is the duty of
the Chair to ascertain whether or not the violation is a second or third offense.
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7.11 Assessment and General Education Membership and Terms of Office
7.11.1 The Standing Committee Chair is a member of the Voting Faculty and is elected
from within the committee.
7.11.2 Two Teaching Faculty members serve from the School of Arts and Sciences (no
more than one member from any one academic department).
7.11.3 Two Teaching Faculty members serve from the School of Management and
Engineering Technology (no more than one member from any one academic department).
7.11.4 Two Teaching Faculty members from the School of Applied Technology (no more
than one member from any one academic department).
7.11.5 One Library Faculty member serves.
7.11.6 One Faculty member from The Learning Center serves.
7.11.7 One representative from Enrollment Services, one representative from Technology
Services, and one representative from Student Affairs serve as advisory, non-voting
members.
7.11.8 The Director of Assessment will serve as a voting member of the committee; if the
Director is Management Confidential, then he/she serves as a non-voting member.
7.11.9 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms.
7.12 Assessment and General Education Charge
7.12.1 Reviews all aspects of assessment and General Education while respecting external
accreditation requirements.
7.12.2 Serves in an advisory capacity to the Director of Assessment.
7.12.3 Designs and assists in implementing a formative and systematic assessment process
for all academic departments of the College.
7.12.4 Reviews and recommends improvements to departmental assessment policies and
procedures.
7.12.5 Serves as a channel for information from the College community on all matters
relating to assessment and General Education.
7.12.6 Identifies and disseminates best practices.
7.12.7 Reviews proposals and makes recommendations for support of professional
development initiatives related to assessment and General Education.
7.12.8 Assists in implementing the College’s General Education Plan by reviewing General
Education assessment documents, consulting with home departments, and formulating
recommendations for improvements.
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7.13 Budget and Planning Membership and Terms of Office
7.13.1 The Standing Committee Chair is a member of the Voting Faculty and is elected
from within the committee.
7.13.2 Two Teaching Faculty members serve from the School of Arts and Sciences (no
more than one member from any one academic department).
7.13.3 Two Teaching Faculty members serve from the School of Management and
Engineering Technology (no more than one member from any one academic department).
7.13.4 Two Teaching Faculty members serve from the School of Applied Technology (no
more than one member from any one academic department).
7.13.5 One Library Faculty member serves.
7.13.6 Three members of the Administrative Faculty serve (no more than one member
from any department).
7.13.7 Two members from Student Senate.
7.13.8 The Vice President for Administrative Affairs or his/her designee serves as an
advisory, non-voting member.
7.13.9 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms.
7.14 Budget and Planning Charge
7.14.1 Participates significantly in the budget and planning process with Faculty
representation on the College Budget and Planning Committee.
7.14.2 Through Faculty representation on the College Budget and Planning Committee,
reviews and makes recommendations about major maintenance and capital projects and
other institution-wide initiatives.
7.14.3 Through Faculty representation on the College Budget and Planning Committee,
reviews and makes recommendations about budgets at the level of major divisions about
staffing levels, operating expenses, and new initiatives. For the purposes of the committee’s
efforts, the major divisions will be Academic Affairs,
Enrollment Services, Student Affairs, and Administrative Affairs/Technology Services.
7.14.4 Through Faculty representation on the College Budget and Planning Committee,
reviews and makes recommendations about the budgets of ACES, the Educational
Foundation of Alfred, Inc., the Alumni Association, and the Development Fund.
7.14.5 Seeks advice as necessary from others with expertise in the budgetary process.
7.14.6 Reports its findings to the Faculty Senate.
7.15 College Review Panel Membership and Terms of Office
7.15.1 A minimum of five and a maximum of seven members serve who are elected at
large by the Administrative Faculty through United University Professions.
7.15.2 The Committee Chair is elected from within the committee.
7.15.3 Committee members and the Committee Chair are elected for three-year terms so
that one-third of the committee is elected each year. Committee members and the
Committee Chair may serve consecutive terms. The NEG Committee annually contacts
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committee members and the Committee Chair to prepare a slate of candidates for any open
positions.
7.16 College Review Panel Charge
7.16.1 Serves as an advisory and appellate committee as mandated in Appendix A -28 of
the Agreement between United University Professions and the State of New York.
7.16.2 Reviews applications for promotion resulting from a permanent significant increase
in the employee’s duties and responsibilities as a consequence of a permanent increase in the
scope and complexity of function of the employee’s position.
7.16.3 Reviews applications for salary increases resulting from a permanent and significant
increase in duties and responsibilities that are not accompanied by a change in title or rank.
7.16.4 Reviews applications from any member of the Administrative Faculty who has
requested a recommendation for promotion from his/her immediate supervisor and the
request has been denied at an organizational level below the President.
7.16.5 If the committee determines that the increase or change in duties and responsibilities
under consideration does not warrant promotion, it notifies the employee of its findings and
the appeal process ends.
7.16.6 If the committee determines that the increase or change in duties and responsibilities
under consideration warrants promotion, it forwards its recommendations to the President
and provides a copy of the recommendation to the employee.
7.17 Computing and Communications Membership and Terms of Office
A minimum of seven (7) and a maximum of ten 10 members serve
7.17.1 The Standing Committee Chair is a member of the Voting Faculty and is elected
from within the committee.
7.17.2 Two members from Technology Services.
7.17.3 One member of the Administrative Faculty at large.
7.17.4 One Teaching Faculty member from the School of Arts and Sciences.
7.17.5 One Teaching Faculty member from the School of Management and Engineering
Technology.
7.17.6 One Teaching Faculty member from the School of Applied Technology.
7.17.7 One Student Representative.
7.17.8 Up to three members of the Voting Faculty at Large
7.17.9 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms.
7.18 Computing and Communications Charge
7.18.1 Represents the Senate in all matters involving the uses and impact of computing and
communications technology and advises the Administration concerning the acquisition,
use, and support of computing and communications technology and related policy issues at
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the College; these matters may be considered through its own initiative or by the
Administration’s request.
7.18.2 Provides recommendations to Faculty Senate on policy and procedure matters
concerning research, utilization, and deployment of information technology
and resources related to academic systems, administrative systems, computing data and
services, and voice communications.
7.18.3 Provides advice and counsel to the Faculty Senate Budget and Planning Committee
and the Vice President for Administrative Affairs concerning guidelines on electronic
technology acquisition and budget processes and policies.
7.18.4 Reviews current technology initiatives and projects and provides recommendations
to the Faculty Senate Budget and Planning Committee.
7.18.5 Reviews and makes recommendations on technology-based budget allocations
including but not limited to Student Computing Access Program (SCAP) and Technology
Fee.
7.18.6 Provides technical expertise and recommendations to other Faculty Senate
Committees as needed.
7.19 Curriculum Development and Review Membership and Terms of Office
7.19.1 The Standing Committee Chair is a member of the Voting Faculty and is elected
from within the committee.
7.19.2 Two Teaching Faculty members from the School of Arts and Sciences serve (no
more than one member from any one academic department).
7.19.3 Two Teaching Faculty members from the School of Management and Engineering
Technology serve (no more than one member from any one academic department).
7.19.4 Two Teaching Faculty members from the School of Applied Technology serve (no
more than one member from any one academic department).
7.19.5 One Library Faculty member serves.
7.19.6 One Faculty member from The Learning Center serves.
7.19.7 One student representative.
7.19.8 The Vice President for Academic Affairs or designee and a representative from the
registrar’s office serve as advisory, non-voting members.
7.19.9 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms.
7.20 Curriculum Development and Review Charge
7.20.1 Maintains high academic standards for the courses and programs offered at Alfred
State College.
7.20.2 Reviews all new and revised courses and program proposals for compliance with
basic requirements as established by the State Education Department, SUNY, Academic
Regulations of the College, and the policies and procedures set forth by the Alfred State
College Faculty Senate.
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7.20.3 Reviews new or revised course outlines for appropriate content with respect to
course level, credit hours, student learning objectives, division of subject matter, texts, and
suggested library resources.
7.20.4 Reviews, maintains, and recommends titles for curriculums and options.
7.20.5 Reviews the catalog presentation of new or revised courses for appropriate content,
accuracy, uniformity, and clarity.
7.20.6 Reviews courses originating within the School of Arts and Sciences as well as from
departments in other Schools with respect to whether the course may be used to satisfy the
School of Arts and Sciences requirements for graduation. The review is based on an
accepted understanding of what constitutes a liberal arts course, and the Curriculum
Development and Review Committee recognizes that the ultimate responsibility for
jurisdiction over such courses is within the departments of instruction in the School of Arts
and Sciences.
7.20.7 At the request of a department, reviews and recommends a new or revised course for
General Education credit in the appropriate SUNY General Education knowledge and skills
areas.
7.20.8 Examines and makes recommendations to Faculty Senate concerning new courses
and program proposals in regard to the basic philosophies of the College. The Curriculum
Development and Review Committee is not to be regarded as expert in specific disciplines;
however, its philosophical judgment is significant with proper testimony from disciplinary
specialists.
7.20.9 Reviews, examines, and makes recommendations to departments concerning
existing curricula as part of the regular five-year review process.
7.21 E-Learning Membership and Terms of Office
7.21.1 Five Teaching Faculty members serve (at least one Teaching Faculty member from
each School and one Librarian).
7.21.2 One of the five Teaching Faculty members serves as the Standing Committee Chair.
7.21.3 One Administrative Faculty member serves from the registrar’s office. .
7.21.4 One Administrative Faculty member serves from Instructional Technologies.
7.21.5 One Administrative Faculty member serves from Technology Services.
7.21.6 One representative from the Learning Center.
7.21.7 The Coordinator of Online Education serves as a voting member; however, if the
coordinator is management confidential, the he/she serves as an advisory non-voting
member.
7.21.8 The VP for Academic Affairs or designee serves as an advisory non-voting member.
7.21.9 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms.
7.22 E-Learning Charge
7.22.1 Promotes and monitors standards of academic quality for all online learning courses
and ensures that online learning policies are consistent with the mission of Alfred State
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College. For example, works collaboratively with College constituencies to develop
guidelines, plans, and policies that serve to enhance the creation, implementation, delivery,
management, rewards for, intellectual property rights of, and assessment of distance
learning courses and academic programs offered by Alfred State College.
7.22.2 Provides long-range policy development and guidance. For example, reviews and
makes recommendations about the strategic plan for distance learning.
7.22.3 Advises in the long-term planning and financing of online learning courses and
programs, including Student marketing, recruitment, and retention issues.
7.22.4 Advises in the development of online courses and academic programs, standards,
and evaluation processes.
7.22.5 Maintains a continuing examination of the impact of distance education on the
educational mission of individual programs and departments.
7.22.6 Works with the Computing and Communications Committee to make sure
adequate infrastructure is in place to meet the demands of online class delivery.
7.22.7 Provides reports and recommendations to the Faculty Senate.
7.23 Nominations, Elections, and Governance Membership and Terms of Office
7.23.1 The Standing Committee Chair is a member of the Voting Faculty and is elected
from within the committee.
7.23.2 One Teaching Faculty member from the School of Arts and Sciences.
7.23.3 One Teaching Faculty member from the School of Management and Engineering
Technology.
7.23.4 One Teaching Faculty member from the School of Applied Technology.
7.23.5 One member of the Administrative Faculty.
7.23.6 Three members elected At-Large from the Voting Faculty .
7.23.7 The President or designee serves as an ex-officio member.
7.23.8 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year.
7.23.9 The Chair may serve two consecutive terms, after which, the person serving as chair
becomes eligible for election to serve as a member of the committee.
7.24 Nominations, Elections, and Governance Charge
7.24.1 Ensures that the Faculty Senate Committees are organized in accordance with the
Faculty Senate Bylaws.
7.24.2 Ensures that the principles of democratic governance are followed in all constituent
areas of Faculty Senate.
7.24.3 Prepares and submits a slate of candidates for each elective office ensuring that
candidates meet the criteria of the open position.
7.24.4 Supervises elections and referendum votes in accordance with the Faculty Senate
Bylaws.
7.24.5 Publishes the results of all elections to the Faculty within two class days.
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7.24.6 Forwards records of the Faculty Senate Bylaws, rosters of Executive Committee
members, and results of elections and referendum votes to the Faculty Senate Archives in
Hinkle Library.
7.24.7 Reports directly to the Executive Committee.
7.24.8 Responsible for researching, deliberating, and advising the Executive Committee
and Faculty Senate on all processes and procedures as they relate to nominations, voting,
elections standards, and overall governance issues.
7.24.9 Updates and maintains on an ongoing basis the Official Faculty Senate Directory
that includes representation, constituencies, and number of votes.
7.24.10 Annually reviews and revises the Faculty Senate Bylaws upon recommendation of
the Faculty Senate.
7.25 Promotion and Continuing Appointment—Alfred Campus Membership and Terms
of Office
7.25.1 The Standing Committee Chair is a member of the Voting Faculty holding
Continuing Appointment and is elected from within the committee.
7.25.2 There will be a minimum of three members each from SAS and SMET, one member
with professor rank from each school, and two members from each school with the rank of
associate or assistant professor.
7.25.3 A seventh member is elected at large and must have continuing appointment from
the Academic division on the Alfred campus.
7.25.4 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve consecutive terms.
7.26 Promotion and Continuing Appointment—Alfred Campus Charge
7.26.1 Creates and implements a system for review and recommendation for promotion
and continuing appointment for the Teaching Faculty.
7.26.2 This system for review and recommendation for promotion and continuing
appointment is subject to referendum by the Voting Faculty.
7.26.3 Reports directly to the President.
7.26.4 Makes the minutes pertaining to any individual available to that individual
7.26.5 Recommendations for promotion will be considered by all members of the
committee, but recommendations for continuing appointment will be determined only by
those members with continuing appointment.
7.27 Promotion & Continuing Appointment—Wellsville Campus Membership and
Terms of Office
7.27.1 The Standing Committee Chair is a member of the Voting Faculty holding
Continuing Appointment and is elected from within the committee.
7.27.2 There must be one Faculty member from each campus department.
7.27.3 All members must have been promoted at least once at Alfred State College.
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7.27.4 Committee members and the Standing Committee Chair are elected for three-year
terms. Committee members and the Standing Committee Chair may serve consecutive
terms.
7.28 Promotion & Continuing Appointment—Wellsville Campus Charge
7.28.1 Creates and implements a system for review and recommendation for promotion
and/or continuing appointment for the teaching faculty.
7.28.2 This system for review and recommendation for promotion and continuing
appointment is subject to referendum by the Voting Faculty.
7.28.3 Reports directly to the President.
7.29 Committee on Student Life Membership and Terms of Office
7.29.1 The Standing Committee Chair is a member of the Voting Faculty and is elected
from within the committee.
7.29.2 Two Teaching Faculty members from the School of Arts and Sciences serve (no
more than one member from any one academic department).
7.29.3 Two Teaching Faculty members from the School of Management and Engineering
Technology serve (no more than one member from any one academic department).
7.29.4 Two Teaching Faculty members from the School of Applied Technology serve (no
more than one member from any one academic department).
7.29.5 One member from Student Affairs.
7.29.6 Two members from Student Senate.
7.29.7 One Faculty member from The Learning Center serves.
7.29.8 The Vice President of Student Affairs or his/her designee serves as an advisory, nonvoting member.
7.29.9 Committee members and the Standing Committee Chair are elected for three-year
terms so that one-third of the committee is elected each year. Committee members and the
Standing Committee Chair may serve two consecutive terms.
7.30 Committee on Student Life Charge
7.30.1 Examines and makes recommendations to the Faculty Senate concerning the
policies of the College as they relate to Students.
7.30.2 The Standing Committee Chair serves as liaison to the Vice President of Student
Affairs.
7.30.3 On an annual basis, the committee sets an agenda to examine issues related to
residential life for on-campus and commuter Students.
7.30.4 On an annual basis, the committee sets an agenda to examine issues for Students
and Faculty related to the academic environment.
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7.31 Election Procedures for Standing Committees Members and Chairs
7.31.1 Committee members are elected by their constituencies as listed in the Faculty
Senate Directory before the April meeting of the Faculty Senate.
7.31.2 The NEG Committee prepares and submits a slate of candidates for each open
office.
7.31.3 Voting is by secret ballot of the constituencies prior to the Annual Meeting in April.
7.31.4 The NEG Committee tallies ballots and publishes election results.
7.31.5 All elections are decided by a majority of the votes cast.
7.31.6 Standing Committee Chairs are elected by their Standing Committee members
before the April meeting of the Faculty Senate. If there is no election, the Executive
Committee appoints the Standing Committee Chair.
7.31.7 Committee members and Standing Committee Chairs are announced at the Annual
Meeting in April and take office on June 1.
7.31.8 Incoming Standing Committee Chairs attend the May meeting of Faculty Senate to
become familiar with Senate processes and procedures.
7.32 Vacancies, Resignations, and Approved Substitutes for Standing Committees
7.32.1 If the Standing Committee Chair is unable to attend a committee meeting, he/she
may appoint a committee member to serve as the Standing Committee Chair on an interim
basis.
7.32.2 Standing Committee Chairs are expected to attend Executive Committee and
Faculty Senate meetings. If a Standing Committee Chair is unable to attend a meeting of
the Executive Committee or the Faculty Senate, he/she may appoint a committee member
as an Approved Substitute provided the Chair and Secretary-Treasurer of the Executive
Committee are notified in advance of the meeting. The Approved Substitute serves with the
same privileges and duties as the Standing Committee Chair.
7.32.3 Resignation from any office is presented in writing to the Executive Committee for
action.
7.32.4 Vacancies in committee member positions are filled by another member from the
constituency where the vacancy occurred. The standing committee chair arranges for a
substitute. The Executive Committee appoints the substitute to serve until the annual
Spring elections or until the elected member can return to the position. If the standing
committee chair does not find a substitute, the Executive Committee appoints a substitute.
7.32.5 Permanent vacancies in Standing Committee Chair positions are filled by election of
the Standing Committee. If there is no election, the Executive Committee appoints the
Standing Committee Chair. The newly elected Standing Committee Chair finishes the term
balance of the Standing Committee Chair he/she replaced.
7.33 Meetings of Standing Committees and Conduct of Business
7.33.1 Standing Committee Chairs convene meetings at a time and place most convenient
for the committee members.
7.33.2 Meetings are open to the Faculty, Administration, Support Staff, Students, and the
public unless declared executive sessions by a majority vote of the members present.
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7.33.3 Each Standing Committee chooses a member to act as Secretary to prepare and
distribute committee minutes and reports to members and to the Faculty Senate Archives in
Hinkle Library.
7.33.4 Minutes and reports, other than executive sessions, include the names of those
present and a summary of all business conducted.
7.33.5 A quorum is a majority of the committee’s members.
7.33.6 Votes are taken by secret ballot or roll call when called for by a majority of the
members.
7.33.7 A majority vote occurs when a quorum is present and more than 50% of the quorum
votes.
7.33.8 Standing Committee Chairs present a report of committee activities at the regular
meetings of the Executive Committee and Faculty Senate.
7.33.9 Committee members are not required to attend Faculty Senate meetings.
7.33.10 Standing Committee Chairs present an annual report to the Executive Committee
that provides an assessment of the committee activities and overall effectiveness.
7.34 Meetings of Standing Committees and Initiation of Business
7.34.1 Matters may be referred to a Senator, to the Faculty Senate Chair, or to the
Executive Committee for review and assignment to the appropriate committee. 7.34.2
Matters may be referred directly to committee members. If clearly within its
jurisdiction, the Standing Committee proceeds on the matter and informs the Executive
Committee regarding the topic and its source. If the matter is not clearly within its
jurisdiction, the Standing Committee refers the matter to the Executive Committee for
assignment to the appropriate committee.
7.34.3 In case of an emergency requiring immediate action, the Faculty Senate Chair
apportions business directly to a Standing Committee.
7.35 Standing Committees and Special Meetings
7.35.1 Standing Committee Chairs convene special meetings at a time and place most
convenient for the committee members.
7.35.2 In cases of necessity, Standing Committees have the authority to meet during the
months of June, July, and August to recommend any necessary policy. Any policy so
recommended is not effective until it receives approval by the Faculty Senate. In these
cases, procedures for referendum are to be initiated during the first month of the following
academic year.
7.35.3 Special meetings are open to the Faculty, Administration, Support Staff, Students,
and the public unless declared executive sessions by a majority vote of the members present.
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7.36 Subcommittees of Standing Committees
7.36.1 Standing Committees specify the charge in writing to the subcommittee.
7.36.2 The Subcommittee Chair must be a member of the parent Standing Committee.
7.36.3 The Subcommittee Chair convenes meetings at a time and place most
convenient for the subcommittee members.
7.36.4 Meetings are open to the Faculty, Administration, Support Staff, Students, and the
public unless declared executive sessions by a majority vote of the members present.
7.36.5 Each subcommittee chooses a member to act as Secretary to prepare and distribute
subcommittee minutes and reports to members and to the parent Standing Committee.
7.36.6 The Subcommittee Chair reports directly to the Standing Committee.
7.36.7 The Standing Committee Chair relates the work of the subcommittee to the
Executive Committee.
7.37 Special Committees
7.37.1 Special Committees of the Faculty Senate, formerly known as Ad hoc, are established
directly from the Faculty Senate Chair or from the Executive Committee with approval of
the Faculty Senate. These Special Committees report to the Executive Committee and to
the Faculty Senate to provide information or propose action as appropriate.
7.37.2 Members are appointed by the Faculty Senate Chair.
7.37.3 The Chairs of Special Committees should be selected based upon demonstrated
experience or expertise.
7.38 Chancellor’s Awards Committees Membership and Terms of Office for Excellence
in Teaching, Excellence in Faculty Service, Excellence in Scholarship and Creative
Activities, Distinguished Professors, Excellence in Professional Service, and Excellence
in Librarianship
7.38.1 Alfred State College’s Faculty Senate appoints the selection committees in
accordance with the SUNY Chancellor’s Award for Excellence procedures. Members
should represent a broad spectrum of the campus community including the Faculty, the
Students, and the Administration.
7.38.2 The Chancellor’s Award Committee for Excellence in Teaching, Excellence in
Faculty Service, Excellence in Scholarship and Creative Activities, and
Distinguished Professors (Distinguished Professor, Distinguished Service Professor,
Distinguished Teaching Professor, and Distinguished Librarian) is formed as follows:
Required Members
 Committee Chair
 Faculty Senate Chair or Designee
 One Student Representative
 Ex-Officio Member—College President’s Designee
 Teaching Faculty Representatives
Recommended Teaching Faculty Representatives
 Two prior recipients of the Chancellor’s Award for Excellence in Teaching,
Excellence in Faculty Service, and Excellence in Scholarship and Creative Activities.
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Two prior recipients of Distinguished Faculty Rank in the SUNY Distinguished
Service Professor, Distinguished Teaching Professor, Distinguished Librarian, or
Distinguished Professor designations.
 One Teaching Faculty representative from the School of Arts and Sciences.
 One Teaching Faculty representative from the School of Management and
Engineering Technology.
 One Teaching Faculty representative from the School of Applied Technology.
 Members should be full-time Teaching Faculty with Continuing Appointment or fulltime Teaching Faculty who are eligible for Continuing Appointment.
7.38.3 The Chancellor’s Award Committee for Excellence in Professional Service is formed
as follows:
Required Members
 Committee Chair
 A minimum of 50% of the committee members must be Administrative Faculty who
are eligible to receive the award.
 Faculty Senate Chair or Designee
 One Student Representative
 Ex-Officio Member—College President’s Designee
 Teaching Faculty Representatives
Recommended Members
 At least one member who is a prior recipient of the Chancellor’s Award for
Excellence in Professional Service.
7.38.4 The Chancellor’s Award Committee for Excellence in Librarianship is formed as
follows:
Required Members
 Committee Chair
 Faculty Senate Chair or Designee
 One Student Representative
 Ex-Officio Member—College President’s Designee
 Teaching Faculty Representatives
 Library Faculty and Staff
Recommended Members
 At least one member who is a prior recipient of the Chancellor’s Award for
Excellence in Librarianship.
7.38.5 Committee members and the committee Chairs are elected for three-year terms so
that one-third of the committee is elected each year. Committee members and committee
Chairs may serve consecutive terms.
7.38.6 The recommended timeline is as follows:
 The NEG Committee holds elections for membership on the Chancellor’s Awards
Committees during the spring semester.
 Members are announced at the Annual Meeting in April. In August, the Faculty
Senate Executive Committee selects a Chair for each of the Chancellor’s Awards
Committees and notifies the individuals selected.
 In September, the Chairs of the Chancellor’s Awards Committees convene a
meeting of their members to familiarize all with the committee’s purpose,

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composition, and procedures. By September 15, committee Chairs solicit
nominations using any of the following processes:
 Campus e-mail announcement to Faculty/Staff and Students.
 Direct e-mails to Faculty/Staff and Students.
 Notices published in the Tor Echo.
 Announcements on the College radio and local television stations.
 Display of posters on campus.
By October 1, all nominations are due to the committee Chairs.
By October 25, each committee Chair convenes a meeting to review nominations
and make a preliminary recommendation of candidates.
By October 30, each committee Chair notifies the preliminary candidates they have
been selected to submit a portfolio.
The Chair of the Chancellor’s Award for Excellence in Teaching Committee also
contacts each Teaching Award nominee to obtain their class schedule so
subcommittees can arrange classroom visitations.
By December 1, all preliminary candidates submit their portfolios to their respective
committee Chair.
By December 10, the Chair of each committee convenes a meeting to review the
portfolios and select final candidates.
By December 15, each committee Chair submits the portfolios of their final
candidates, and when applicable, the completed classroom visitation evaluation
instruments, to the committee members responsible for preparing the Awards
nomination packets.
By January 15, responsible committee members prepare and submit the 5-page
nomination summaries to the Director of Sponsored Programs for proofreading.
By January 25, the Director of Sponsored Programs submits proofread 5-page
nomination summaries to each committee Chair.
By January 30, after final review of the 5-page summaries, each committee Chair
submits the 5-page summaries and completed Support Files to the President’s Office.
By the February deadline, the President or President’s designee submits the
completed Checklists, Covers Sheets, Transmittal Letters, and Support Files to the
System Level Coordinator.
By February 15, committee Chairs solicit nominations for the upcoming academic
year using any of the following processes:
 Campus e-mail announcement to Faculty/Staff and Students.
 Direct e-mails to Faculty/Staff and Students.
 Notices published in Tor Echo.
 Announcements on the College radio and local television stations.
 Display of posters on campus.
By April 30, preliminary spring nominations are received by each committee.
7.39 Chancellor’s Awards Committees Charges
7.39.1 As stated in the SUNY Policies and Procedures for Chancellor’s Awards for Excellence in
Faculty Service, Librarianship, Professional Service, Scholarship and Creative Activities, and Teaching
(2007-2008/2008-2009), “The Chancellor's Awards for Excellence are System-level honors
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conferred to acknowledge and provide system-wide recognition for consistently superior
professional achievement and to encourage the ongoing pursuit of excellence. These
programs underscore SUNY’s commitment to sustaining intellectual vibrancy, advancing
the boundaries of knowledge, providing the highest quality of instruction, and serving the
public good. Through these awards, SUNY publicly proclaims its pride in the
accomplishment and personal dedication of its instructional faculty, librarians and
professional staff across its campuses. The awards provide SUNY-wide recognition in five
categories: Faculty Service, Librarianship, Professional Service, Scholarship and Creative
Activities, and Teaching.”
7.39.2 SUNY provides Distinguished Faculty Rank categories for Distinguished Librarian,
Distinguished Professor, Distinguished Service Professor, or Distinguished Teaching
Professor. The Chancellor’s Awards Committees follow
the guidelines for these categories found in the SUNY Distinguished Service
Professorships/Distinguished Teaching Professorships Policies and Procedures (2007-2008/20082009), in the SUNY Distinguished Librarian Rank Policies, Procedures, and Criteria for
Appointment to the Rank (2007), and in the SUNY Distinguished Professorship Criteria and
Procedures for Appointment to the Rank (2007). According to SUNY guidelines, the
Distinguished Faculty Ranks are “created by the State University Board of Trustees as a
prestigious system-level distinction, the Distinguished Faculty Rank (DFR) programs
recognize and reward SUNY’s finest and most accomplished instructional faculty. The
Distinguished Service Professorship (DSP) and Distinguished Teaching Professorship
(DTP) are two of the four designations which constitute this highest system tribute
conferred upon SUNY faculty. The other two designations are the Distinguished Librarian
and the Distinguished Professorship. Distinguished Faculty Rank programs encourage
ongoing commitment to excellence, kindle intellectual vibrancy, elevate the standards of
instruction and enrich contributions to public service. They demonstrate the State
University’s pride and gratitude for the consummate professionalism, the groundbreaking
scholarship, the exceptional instruction, the breadth and significance of service
contributions of its faculty.”
7.39.3 The Alfred State College Chancellor’s Awards Committees abide by the SUNY
Chancellor’s Awards procedures to solicit, evaluate, and recommend nominations for
annual awards.
7.39.4 Alfred State College forms three distinct committees:
 Awards for Excellence in Teaching, Excellence in Faculty Service, Excellence in
Scholarship and Creative Activities, and Distinguished Professors (Distinguished
Librarian, Distinguished Professor, Distinguished Service Professor, or
Distinguished Teaching Professor)
 Award for Excellence in Professional Service
 Award for Excellence in Librarianship
7.39.5 Each committee is responsible for preparing the nomination portfolio submitted to
System Administration.
7.39.6 The three committee Chairs form a leadership team that works together to
coordinate and communicate all activities related to the planning, implementation, and
nomination processes for all of the Chancellor’s Awards Committees.
7.39.7 The committees follow the timeline process recommended by the Faculty Senate.
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7.40 ACES Board Membership, Terms of Office, and Meetings
7.40.1 The ACES Bylaws request that College Faculty elected through Faculty Senate
serve on their Board of Directors. The Bylaws of ACES designate the eligibility
requirements and the number of Faculty who serve.
7.40.2 Eligibility for Faculty membership is determined by the Bylaws of the ACES Board
which designates the requirements for Faculty membership on the Board.
7.40.3 Members of the Teaching or Administrative Faculty from the academic and
professional constituencies listed in the Faculty Senate Directory are eligible for election.
7.40.4 Three Faculty members from Alfred State College are elected to the Board.
7.40.5 Three Faculty members are elected for two-year terms such that one member’s term
expires in a different year than the other two.
7.40.6 The NEG Committee prepares and submits a slate of candidates for each open
elective office.
7.40.7 Voting is by secret ballot of the entire Faculty prior to the Annual Meeting in April.
7.40.8 The NEG Committee tallies ballots and publishes election results.
7.40.9 Special elections to fill vacancies will be completed within the first four weeks that
the College is in session following the occurrence of the vacancy.
7.40.10 All elections are decided by a majority vote of the votes cast.
7.40.11 The names of the Faculty members elected to the ACES Board are announced at
the Annual Meeting of the Faculty Senate in April.
7.40.12 Terms begin on July 1 and end on June 30.
7.40.13 Meetings of the Board are held during the months of September, October,
November, February, March, and April and may also be called by the Chairperson
whenever deemed necessary to conduct the business of the Corporation.
7.40.14 The Annual Meeting is held each year immediately preceding and on the same day
as the first monthly Board meeting.
7.40.15 The ACES Board of Directors has the power to hold meetings at such times and
places it deems advisable and to appoint committees.
7.40.16 The ACES Board of Directors with the approval of the Chief Administrative
Officer of the College has the power to select and employ an Executive Director responsible
to the Board of Directors to manage the operations of the Corporation, to employ other
necessary employees, to prepare and approve the annual budget and authorize proper
expenditures from same, and to take such other measures as may be necessary or proper to
carry out the purposes of the Corporation.
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7.41 Educational Foundation of Alfred, Inc. Membership, Terms of Office, and
Meetings
7.41.1 The Educational Foundation of Alfred, Inc. is a private foundation representing
Faculty, Staff, and friends of Alfred State College dedicated to improving the Alfred State
College community through support of educational programs. The Foundation provides
monetary support to enhance learning opportunities for Students through scholarships,
work grants, academic club activities and peer tutoring. The Applied Technology Campus
in Wellsville is owned and maintained by the Educational Foundation. As part of its
community outreach, the Foundation supports hands-on Student projects that provide realworld experiences and enhance local properties and facilities. The Bylaws of the
Educational Foundation of Alfred, Inc. designate the requirements for Faculty membership
on the Board.
7.41.2 Members of the Teaching or Administrative Faculty from the academic and
professional constituencies listed in the Faculty Senate Directory are eligible for election.
7.41.3 Four Faculty members from Alfred State College are elected to the Board in
accordance with the Foundation’s Bylaws:
 One member of the Teaching Faculty from the Alfred Campus serves.
 One member of the Teaching Faculty from the School of Applied Technology serves.
 One member from the Administrative Faculty serves.
 One member elected at large from either the Teaching or the Administrative Faculty
serves.
7.41.4 Four Faculty members are elected for alternating three-year terms; therefore, one
member’s term expires in a different year than the other three.
7.41.5 The NEG Committee prepares and submits a slate of candidates for each open
elective office.
7.41.6 Voting is by secret ballot of the entire Faculty prior to the Annual Meeting in April.
7.41.7 The NEG Committee tallies ballots and publishes election results.
7.41.8 Special elections to fill vacancies will be completed within the first four weeks that
the College is in session following the occurrence of the vacancy.
7.41.9 All elections are decided by a majority vote of the votes cast.
7.41.10 The names of the Faculty members elected to the Education Foundation’s Board
are announced at the Annual Meeting of the Faculty Senate in April.
7.41.11 Terms begin on July 1 and end on June 30.
7.41.12 The Board holds a minimum of two meetings each semester.
7.41.13 The Annual Meeting is held in either July or August.
7.41.14 The Foundation conducts business through these five committees: Finance,
Property, Scholarship, Public Relations, and Bylaws.
7.41.15 Faculty members serve on two or more of the committees. The number of times
each committee meets varies from one or two per semester to once a month each semester.
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Article 8 Changes to Bylaws
8.0 Article 8 Changes to the Bylaws
8.0.1 Any change to the Bylaws must be in accordance with the practices detailed below.
8.1 Consistent Process for Changes to the Bylaws
8.1.1 Each proposed change specifies the date when it is to become operative.
8.1.2 Proposals to change the Bylaws and initial ratification procedures are made through
the Executive Committee with approval of the Faculty Senate.
8.1.3 Proposals for additions or deletions to the Bylaws may be made by the Executive
Committee, a Standing Committee, or a duly appointed Special Committee of the Faculty
Senate for review of the Bylaws.
8.1.4 Proposals to change the Bylaws may also be made by any member of the Faculty. In
those cases, the following procedure is followed:
 Proposed changes are submitted in written form to the Chair of Faculty Senate.
 A petition containing the signatures of at least 10% of the Faculty must accompany
the proposal.
 The Chair of Faculty Senate submits the proposed changes at the next scheduled
Executive Committee meeting for initiation of the ratification procedure.
8.2 Ratification Procedure for Bylaw Changes
8.2.1 The ratification procedure is initiated and completed only during regular fall and
spring semesters while under academic professional obligation.
8.2.2 When the Executive Committee forwards a proposal for additions or deletions to the
Bylaws, the Chair immediately makes the proposed changes available to each member of
the Faculty.
8.2.3 The proposed changes are placed on the agenda for discussion at the next Faculty
Senate meeting.
8.2.4 If the Faculty Senate approves to initiate ratification, the Chair calls a meeting of the
general Faculty to discuss the proposed additions or deletions and to answer any questions
regarding the proposed changes and the ratification procedure.
8.2.5 Campus-wide voting takes place no sooner than two weeks and no later than two
months following the original presentation of the proposals to the Faculty.
8.2.6 The NEG Committee distributes ballots to the Faculty.
8.2.7 Voting on the proposed changes takes place by secret ballot of the Faculty.
8.2.8 A two-thirds affirmative vote of the votes cast is necessary for ratification.
8.2.9 The NEG Committee counts the votes and reports the results to the Faculty.
8.2.10 Ratified changes become operative on the date specified by the changes. If there is
no specific date when it is intended to become operative, the ratified changes become
operative immediately.
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Appendix A - Revisions:
February 2011:
Upon campus-wide ratification, revisions were made to the membership of five Standing Committees:
Academic Affairs, CDR, E-Learning, NEG, and Alfred Promotions & Continuing Appointment.
May 2012:
Upon campus-wide ratification, revisions were made to the membership of the Nominations, Elections,
& Governance Committee and the Alfred Promotion & Continuing Appointment Committee. A process
for filling vacancies for standing committee members, section, 7.32.4 and minor word revisions to
sections: 7.25.4; 4.2.15; and 5.17.3.
April 2013
Upon campus-wide ratification, revisions were made to the membership of the E-Learning and
Computing & Communications Committees.
January 2014
Upon approval by the Executive Committee and Faculty Senate, updated wording in the charge of the
Wellsville Promotion & Continuing Appointment Committee
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