Event Service Charges Information
Your event may require additional services and this document is here to provide you
with information and pricing details to assist you during your planning.
Your event planner will work with you to minimise additional costs while ensuring that
you have the appropriate level of services to successfully deliver your event. If you
require any other services, your event planner will be happy to provide you with any
additional required information.
If your event requires any of the services below there will be additional charges which
your event planner can assist you with calculating:
 cleaning
 power/lighting
 security
 fire wardens
 Melbourne Convention and Exhibition Centre (MCEC) staff hire.
IKON Cleaning and Business Risks International (BRI) are MCEC’s service partners
and our exclusive suppliers for the Convention Centre.
Business Risks International (BRI)
Sonny Sawhney
Events Security Manager
+61 402 840 006
[email protected]
IKON Cleaning Services
Jamie McGuinness
Contract Manager
+61 423 552 725
[email protected]
All estimated event service charges will appear on the summary of charges that is
provided before your event and any changes will appear on your final tax invoice.
All prices are shown inclusive of GST for quotation purposes and are valid until 31
December 2016.
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Security
Your event planner is available to discuss these services and assist with calculating the
relevant charges for your event.
Convention and Exhibition Centre
When your event is in the Convention Centre, Exhibition Centre meeting rooms or has
tenancy in both the Convention Centre and the Exhibition Centre and involves an
exhibition build, Plenary or alcohol being served, security is provided through our
partner, Business Risk International (BRI). You can discuss the number of guards
required with your event planner.
Hourly rate per guard (minimum four hours)
Monday to Friday
$44.00
Saturday
$54.50
Sunday
$62.00
Public holidays
$77.00
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Exhibition Centre - Bays
When your event is solely in the Exhibition Centre Bays, it is your responsibility to
contract a security supplier within your licensed area. The following companies have
completed our approval and induction program and are accredited to work within the
bays;
Business Risks International (BRI)
Sonny Sawhney
Events Security Manager
+61 402 840 006
[email protected]
Australian Goldstar Security Services (AGS) Pty Ltd
+61 434 284 175
[email protected]
Australian Security Services
1300 735 755 (dial within Australia only)
[email protected]
Safeguard National
+61 39482 1535
[email protected]
Secure Protection Group
+61 416 870 900
[email protected]
Universal Security Group
+61 39462 0978
[email protected]
Security must be engaged for event security and/or patron control.
MCEC requires that licensed security contractors be employed during your event’s
licensed period, including overnight and during move in and move out periods.
Overnight security contractors are required to monitor your exhibition space.
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Cleaning
Your event planner is available to discuss these services and assist with calculating the
relevant charges for your event.
Convention Centre pre and post exhibition cleaning and waste management
All events at the Convention Centre that have an exhibition are required to have a preopening and post event clean. IKON Cleaning Services will ensure that all rubbish is
removed from the exhibition area before and after your event.
Exhibition stands and booths
Number of stands/booths – 3m x 3m
Total fee
1-4
No fee
5 - 10
$406.30
11 - 20
$710.90
21 – 30
$1015.55
31 - 40
$1418.00
41 - 50
$1617.45
51 - 60
$1842.70
61 - 70
$2260.40
Exhibition trestle tables
Number of trestle tables
Total fee
1-4
No fee
5 - 10
$267.30
11 - 20
$432.70
21 – 30
$598.20
31 - 40
$763.65
41 - 50
$850.90
51 - 60
$1073.05
61 - 70
$1274.85
*Excludes cleaning of individual stands. Please refer to the Exhibitor Services kit for more
information
** Only events which have substantial or excessive waste will incur any additional costs.
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Exhibition Centre – Bays
A cleaning supplier must be engaged for your entire tenancy within your licensed area,
including move-in, event days and move-out. The following companies have completed
our approval and induction program and are accredited to work within the bays;
IKON Cleaning Services
Jamie McGuinness
Contract Manager
+61 423 552 725
[email protected]
Cleanevent
+61 413 751 011
[email protected]
IMK Cleaning Services
+61 416 870 900
[email protected]
Dominant Cleaning Services
+61 431 389 546
[email protected]
Safeguard National
+61 39482 1535
[email protected]
For all public and trade events the public toilets, clearway areas and kiosks must be
maintained. Your event planner will engage our service partner, IKON Cleaning
Services on your behalf.
Kiosks and toilets
Cost
One Kiosk
One person @ $ 57.70 x per open hours of show
Two – three Kiosks
Two people (one male and one female)
@ $57.70 each per open hours of show
Four – five Kiosks
Four people (two male and two female)
@ $57.70 each per open hours of show
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Once your event has concluded and your contractors have removed all equipment and
materials IKON Cleaning Services must be engaged to undertake a bay scrub. A bay
scrub is a deep clean with specialist equipment to bring the area back to the same
condition as when your tenancy started. Your event planner will engage our service
partner, IKON Cleaning Services, on your behalf
IKON Cleaning rates for a bay scrub:
Number of bays per show
Charge
1 – 9 Bays
$ 298.70
10 – 15 Bays
$ 247.20
16 – 20 Bays
$ 226.60
Loading dock
MCEC’s loading docks are available for the delivery of items related to your event.
If you require access to the docks outside of our business hours (0700-1630) your
event planner can assist with arranging this - charges may apply.
Portering - Hourly rate per staff
MCEC logistics staff
$ 55.00
Note – minimum four hours applies outside of business hours
Convention Centre
Depending on the size and nature of your freight it is recommended that a freight
forwarder be engaged for deliveries for exhibitions. If this is not manageable you can
discuss the option of utilising our logistics team with your event planner - portering
and/or forklift charges will apply
Exhibition Centre – Meeting Rooms
Depending on the size of the freight there may be a charge and your event planner will
be able to advise of this and provide a delivery label.
Exhibition Centre – Bays
For all events that are in the bays a freight forwarder needs to be engaged for the
loading and unloading of all exhibitor equipment.
For smaller exhibitions (less than 4 bays) – forklift services are available upon request
Forklift Charges
30 minutes
Including spotter
$ 90.00
$135.00
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60 minutes
$180.00
$225.00
120 minutes
$340.00
$430.00
180 minutes
$480.00
$615.00
240 minutes
$600.00
$780.00
Every hour thereafter
$60.00
$105.00
Note - Spotters only required when forking freight inside the bays for delivery
Customer service staff
Convention Centre
All ticketed events require MCEC Plenary customer service staff. You can discuss the
number of staff required with your event planner.
Hourly rate per staff (minimum four hours)
Weekdays
$ 41.20
Saturday
$ 46.35
Sunday and Public holidays
$ 54.60
Lighting and Power
Your event planner is available to discuss these services and assist with calculating the
relevant charges for your event.
Exhibition Centre – Bays
Power and lighting consumption for all public and trade events are charged at $0.127
per KWh.
MCEC also offers green power options that are calculated at a different rate to the
above. Contact your event planner to discuss this alternative.
Concourse access
Exhibition Centre – Bays
Every bay door to the concourse allows for the movement of equipment.
Bay doors three and eight are the only doors that are accessible to the concourse for
large equipment (e.g. vehicles). Security maybe required to ensure OH&S and security
protocols are met.
Your event planner is available to discuss these services and assist with calculating the
relevant charges for your event.
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Number of guards
(minimum four hours)
Charge
Additional hours
Monday to Friday – one guard
$ 176.00
$ 44.00
Saturday - one guard
$ 218.00
$ 54.50
Sunday - one guard
$ 248.00
$ 62.00
Public holidays - one guard
$ 308.00
$ 77.00
Fire Wardens
Your event planner is available to discuss these services and assist with calculating the
relevant charges for your event.
Convention Centre and Exhibition Centre
Smoke or heat detectors need to be isolated for the activities below and fire wardens
are required to action this to ensure fire safety is maintained:
 cooking demonstrations
 pyrotechnics
 smoke and/or fog machines
 hazers
 any activity that may affect the smoke and/or heat detectors.
If you’re uncertain as to whether your event’s activities require a fire warden your event
planner can provide advice.
Hourly rate per fire warden (minimum four hours)
Monday to Friday
$44.00
Saturday
$54.50
Sunday
$62.00
Public holidays
$77.00
MCEC staff hire
Your event planner is available to discuss these services and assist with calculating the
relevant charges for your event.
Convention Centre and Exhibition Centre
Our team can be hired to assist with your event registration, cloakroom, satchel packing
and other activities.
Hourly rate per staff (minimum four hours)
Monday to Friday
$ 41.20
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Saturday
$ 46.35
Sunday and Public holidays
$ 54.60
Early/Late access charges
If you require early or late access outside your contracted tenancy times, please
refer to the below information.
Meeting Rooms
For any early/late access requests in Meeting Rooms an hourly charge of $330 inc
GST will apply per room per day
Please note all early/late access requests must be approved by your Account
Manager/SWME Executive.
Melbourne Room / Plenary
For any early/late access requests in Melbourne Room 1,2, Melbourne Room,
Plenary, 1,2,3, Plenary an hourly charge of $660 inc GST will apply per room per
day
Please note all early/late access requests must be approved by your Account
Manager/SWME Executive.
Exhibition Bays
For any late access requests in the Exhibition Bays the following charges will apply:
An hourly charge of $660 inc GST per bay will apply between 2100 - 2200 hours,
any access after 2200 hours will be charged at $1,100.00 inc GST per bay per hour.
Please note all early/late access requests must be approved by your Account
Manager/SWME Executive.
Foyers
All foyers will still be charged at an hour rate of $330.00 inc GST per hour
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