Community Consolidated School District 21
999 West Dundee Road
Wheeling, Illinois 60090
COPY PAPER
BID #1711
Due Date: Monday, October 17, 2016
10:00 A.M.
Quotations shall be sealed and plainly marked as follows:
Proposal for: Copy Paper Bid #1711
October 17, 2016
10:00 A.M.
COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
999 WEST DUNDEE ROAD
WHEELING, IL, 60090
COPY PAPER BID #1711
INVITATION TO BID
NOTICE IS HEREBY GIVEN that bids for ​COPY PAPER ​for the BOARD OF
EDUCATION OF COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21, Cook
County, Illinois (hereafter referred to as “DISTRICT 21”) will be opened and read
in the School District Administrative Office, 999 West Dundee Road, Wheeling, IL
60090, on OCTOBER 17, 2016 at 10:00 A.M.
INSTRUCTIONS TO BIDDERS
1. Bid Submission Deadline. The sealed proposals must be delivered to the
School District Administrative Office at the above address, any time prior to, but
not later than OCTOBER 17, 2016, at 10:00 A.M. DISTRICT 21 does not assume
the responsibility for delayed postal deliveries and does not recognize postmarks
as representing the fact that a bid has been “received” by DISTRICT 21 before
the specified deadline. Bids received after the time specified in the Invitation to
Bid and these Instructions will not be considered. Faxed or emailed copies ​are
not acceptable. DISTRICT 21 will also not be responsible for delays in delivery
by UPS, FedEx, Airborne or any other carrier the bidder chooses.
2. Each proposal must be submitted on the bid forms provided with these
Instructions and any accompanying specifications, and must be contained in a
sealed envelope, which must be endorsed on the outside thereof with the
following information:
a. Address to: Dan Oberg, Director of Business Services
999 West Dundee Road
Wheeling, IL 60090
b. Name and address of bidder
c. Bid marked ​“COPY PAPER BID #1711”
3. A written request for the withdrawal of a bid or any part thereof will be granted if
the request is received by DISTRICT 21 prior to the specified time of opening.
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COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
999 WEST DUNDEE ROAD
WHEELING, IL 60090
COPY PAPER BID # 1711
INSTRUCTIONS TO BIDDERS (Cont.)
4. No bid may be withdrawn without the consent of the DISTRICT 21 Board of
Education after the scheduled closing time for the receipt of bids. All bids will be
considered “firm” for the school year or years indicated, may not be withdrawn for
a period of sixty (60) days after the bid opening date, and will bind the bidder until
accepted or rejected by the DISTRICT 21 Board of Education.
5. All information required by the Invitation to Bid must be supplied to constitute a
proper bid.
6. Bidders must not include taxes in their quotations, which public school districts
are not subject to; namely, Retailers Occupation Tax (both State and Local),
Sales Tax of any kind, Service Use Tax, and any other such applicable tax.
7. Each bid must be accompanied by a Certificate Regarding Sexual Harassment
Policy certifying that the bidder has a written sexual harassment policy as
required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105).
The form of the Certificate Regarding Sexual Harassment Policy is included
within the bid documents. No bid will be considered responsive unless
accompanied by a Certificate Regarding Sexual Harassment Policy.
8. Each bid must be accompanied by a Certificate of Eligibility to Bid certifying that
the bidder is not barred from bidding on public contracts due to a conviction for
violation of Section 33E-3 (Bid Rigging) or Section 33E-4 (Bid Rotating) of the
Illinois Criminal Code of 1961 (720 ILCE 5/33E-3, 5/33 E-4). The form for
Certificate of Eligibility to Bid is included within the bid documents. No bid will be
considered responsive unless accompanied by the signed Certificate of Eligibility
to Bid.
9. Each bid must be accompanied by a non-collusion affidavit certifying that the
bidder has independently prepared its bid. The form of the affidavit is included in
the Bid Documents. No bid will be considered responsive unless the affidavit is
completed and signed.
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COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
999 WEST DUNDEE ROAD
WHEELING, IL 60090
COPY PAPER BID # 1711
INSTRUCTIONS TO BIDDERS (Cont.)
10. Should a bidder find discrepancies or omissions in the specification or
instructions, or should the bidder be in doubt as to their true meaning, the bidder
should notify Dan Oberg, Director of Business Services, in writing. Where
additional communication is found to be needed, DISTRICT 21 will issue a
written addendum to all interested parties.
11. The DISTRICT 21 Board reserves the right to reject any and all bids and waive
any technicalities, informalities, or defects in any or all proposals and to accept
that bid which in its opinion is in the best interest of DISTRICT 21. Any such
decision shall be considered final. It is the intent of DISTRICT 21 to award a
contract to the lowest responsible bidder meeting all specifications and in the
best interest of DISTRICT 21. While the financial responsibility of the bidder is a
significant concern, the Board is equally concerned with the proven ability of the
bidder to satisfactorily perform its contract.
12. Heavy deliveries totaling 150 lbs. or more MUST be delivered on pallets. This
must be included in the price of the bid.
13. Generally, when specifications indicate a particular brand or manufacturer’s
catalog number, it shall be understood to mean that specification or equal, unless
“NO SUBSTITUTES” is specified. When offering an alternate product they must
be identified by brand name and catalog number and accompanied by a sample
that will not be returned or they will not be considered.
Suppliers bidding on alternate products not meeting specifications must list them
on a separate letterhead, completely and accurately accompanied with literature
and samples, stating how the alternate product does not meet the DISTRICT’S
specifications. Bidders who do not list the alternate items on separate letterhead
are subject to having entire bid rejected.
14. Samples, if any, submitted with the bid must be plainly marked with the name of
the bidder and must be delivered free of expense to the district office not later
than the date bids are opened. Upon request of the bidder, samples will be
returned at the bidder's expense. If it is impractical to furnish an actual sample,
bidder may furnish a blueprint, cut, or designate the manufacturer's trade name
of the article. A sample
UST be provided before or at the time of the bid
opening if not bidding as specified.
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COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
999 WEST DUNDEE ROAD
WHEELING, IL 60090
COPY PAPER BID # 1711
INSTRUCTIONS TO BIDDERS (Cont.)
15. PRICES
Prices quoted shall be net, f.o.b., Wheeling, IL
otherwise specified.
60090, tailgaited, unless
All bids shall be deemed final, conclusive and irrevocable, and no bid shall be
subject to correction or amendment for any error or miscalculation.
The District reserves the right to consider any alternate proposals. The Board
reserves the right to award the bid category when it is in the best interest of the
District.
16. Delivery must be made to DISTRICT warehouse within one (1) week of receipt of
purchase order. Prices, terms and conditions must be firm from November 1,
2016, through October 31, 2017. Other quantities outside of those listed may be
purchased during the year.
Quantities on the bid form represent approximate annual purchases. Purchase
orders may be placed for any quantity or combination of products.
ADDITIONAL TERMS
1. The bidder by submitting his bid attached to these specifications, hereby agrees
to accept all terms of these instructions and specifications as a binding contract
and further covenants to be bound by the same.
2. This Agreement represents the complete understanding of the parties and may
not be changed, modified, altered, or terminated by either party unless said
change, modification, alteration, or termination if reduced to writing and signed by
the parties of this Agreement.
3. This Agreement will be interpreted in all cases by the laws of the State of Illinois.
4. This Agreement (and any alternate bids accepted by the Board) represents the
complete understanding between the parties, and supersedes all previous oral
and written agreements.
5. The bid attached hereto will not be deemed accepted until approved by the
DISTRICT 21 Board of Education.
If you have questions, please contact Charlotte Lemke, Purchasing Clerk, at
847-520-2704 or Dan Oberg, Director of Business Services, at 847-520-2773​.
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COPY PAPER
SPECIFICATIONS
QTY
UNIT
DESCRIPTION
WHSE #
PRICE/REAM
EXTENDED
PRICE
COVER STOCK
VELLUM 67#
8-½”x 11”8 Reams/Case/250
Sheets/Ream
NO MIXED SKIDS
320 REAM
WHITE
PO1090
200 REAM
YELLOW
PO1110
80 REAM
PINK
PO1130
240 REAM
BLUE
PO1140
200 REAM
GREEN
PO1150
104 REAM
GRAY
PO1159
104 REAM
GOLD
PO1160
240 REAM
ORCHID
PO1161
40 REAM
ROCKET RED
PO1163
40 REAM
FUSCHIA
PO1170
SUNBURST YELLOW
PO0000
160 REAM
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COPY PAPER
SPECIFICATIONS
QTY
UNIT
DESCRIPTION
WHSE #
PRICE/REAM
EXTENDED
PRICE
OFFSET VELLUM
PAPER 60# 8-½” x
11”
10 Reams/Case/500
Sheets/Ream
NO MIXED SKIDS
200 REAM
SUNBURST YELLOW
PO1365
90 REAM
FUSCHIA
PO1364
50 REAM
ROCKET RED
PO1366
220 REAM
COSMIC ORANGE
PO1367
130 REAM
PURPLE
PO1368
170 REAM
LUNAR BLUE
PO1374
100 REAM
NEPTUNE BLUE
(AQUA)
PO1375
GRAY
PO1388
200 REAM
ORCHID
PO1401
200 REAM
MARTIAN GREEN
PO1408
20 REAM
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COPY PAPER
SPECIFICATIONS
QTY
UNIT
DESCRIPTION
40
REAM
WHITE OFFSET
PAPER 70# - 11” x 17”
4 Reams/Case
PO1360
50
REAM
IVORY OFFSET 70#
PAPER 11” x 17”
4 Reams/Case
PO1361
50
REAM
WHITE COPIER
PO1668
PAPER 20# 11” x 17” 4 Reams/Case
30
REAM
WHITE COPIER
PAPER LEGAL
8-½” x 14”
10 Reams/Case
QTY
UNIT
40,000 REAMS
DESCRIPTION
XEROGRAPHIC/
COPIER BOND
PAPER 20# - 92
BRIGHTNESS
MULTIPURPOSE
8-½” x 11”
40 Cases/Skid/
10 Reams/Case
WHSE #
PRICE/REAM
EXTENDED
PRICE
PRICE/REAM
EXTENDED
PRICE
PO1662
WHSE #
PO1661
TWO DELIVERIES
20,000 REAMS
20,000 REAMS
DELIVERY #1
11/29/16
DELIVERY #2 3/15/17
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COPY PAPER
SPECIFICATIONS
QTY
UNIT
DESCRIPTION
WHSE #
PRICE/REAM
EXTENDED
PRICE
XEROGRAPHIC BOND
PAPER 20# 8-½” x 11”
10 Reams/Case/500
Sheets/Ream
NO MIXED SKIDS
400
REAM
PINK
PO1663
800
REAM
BLUE
PO1664
800
REAM
GREEN
PO1665
800
REAM
YELLOW
PO1666
400
REAM
GOLDENROD
PO1667
400
REAM
IVORY
PO0001
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COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
999 West Dundee Road
Wheeling, IL 60090
October 17, 2016
The signature below certifies that the entire bid document is in order and that all
instructions, specifications, rules and regulations as stipulated by the Board of
Education of Community Consolidated School District 21, the State of Illinois and the
Federal Government will be adhered to and complied with.
BID FORM CONCERNING SPECIFICATIONS FOR: COPY PAPER BID #1711
BIDDER ____________________________________________________________________
ADDRESS___________________________________________________________________
TELEPHONE ________________________________________________________________
FAX NUMBER________________________________________________________________
AUTHORIZED SIGNATURE ____________________________________________________
AUTHORIZED AGENT (PRINT)_________________________________________________
INVOICE TERMS_____________________________________________________________
WARRANTY _________________________________________________________________
DATE_____________________________
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COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
COPY PAPER BID #1711
October 17, 2016
CERTIFICATE OF BIDDER ELIGIBILITY
720 ILCS 5/33E-11 requires that all contractors bidding for public agencies in the State
of Illinois certify that they are not barred from bidding on public contracts for rigging or
bid rotation.
The following certification must be signed and submitted with bidder’s bid proposal.
FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF THE BIDDER.
_____________________, as part of its bid certifies that said contractor is not
barred from bidding on the aforementioned contract as a result of a violation of
either 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4.
Firm Name:_______________________________
By:_____________________________________
Authorized Contractor of Contractor
Title:____________________________________
SUBSCRIBED and SWORN TO before me
this ____ day of _________________, 20__.
____________________________________
NOTARY PUBLIC
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COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
COPY PAPER BID #1711
October 17, 2016
CERTIFICATE REGARDING
SEXUAL HARASSMENT POLICY
____________________________(Vendor), does hereby certify pursuant to Section
2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) that [he, she, it] has a written
sexual harassment policy that includes, at a minimum, the following information: (i) the
illegality of sexual harassment; (ii) the definition of sexual harassment under State law;
(iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint
process including penalties; (v) the legal recourse, investigative and complaint process
available through the Department of Human Rights and Human Rights Commission; (vi)
directions on how to contact the Department of Human Rights and Human Rights
Commission; and (vii) protection against retaliation.
By;_________________________________
Authorized Agent
Date:_______________________________
SUBSCRIBED and SWORN to before me
this ___ day of _________________, 20__.
___________________________________
NOTARY PUBLIC
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COMMUNITY CONSOLIDATED SCHOOL DISTRICT 21
COPY PAPER BID #1711
October 17, 2017
CERTIFICATE OF NON-DISCRIMINATION
The Vendor certifies that it shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, national origin, ancestry,
age, marital status, or physical or mental handicap. The Vendor shall take affirmative
action to insure that applicants are employed, and that employees are treated during
employment without regard to their race, religion, color, sex, national origin, ancestry,
age, marital status, or physical or mental handicap. Such action shall include, but not
be limited to, the following: employment, upgrading, demotion or transfer; recruitment of
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training including apprenticeship. The Vendor further
certifies that it will post in conspicuous places, available to employees and applicants for
employment, notices setting forth the policies of nondiscrimination.
The Vendor further certifies that it shall, in all solicitations or advertisements for
employees placed by it or on its behalf, state that all qualified applicants will receive
consideration for employment without regard to race, religion, color, sex or national
origin.
CONTRACTOR:
By:________________________________________
Its Duly Authorized Representative
Date: _________________________
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