Executive Assistant
Reports to: Executive Officer(s)
Classification: This is a salaried, overtime-exempt position, not included in staff union
Location: Headquarters in Seattle WA.
Summary:Wanttoworkforanorganizationthatischangingthelivesoflowwageworkersandbuildingalabor
movementforthefuture?SEIU775representsmorethan42,000long-termcareworkersacrosstheNorthwest,
andistheregion'sfastestgrowingunion.SEIUishelpingtoleadnationalfightsforaffordablehealthcareforall,
afaireconomy,comprehensiveimmigrationreform,andthefreechoiceforallworkerstoformaunion.We
advocateforqualitylong-termcareforMedicaidclients,andanendtopovertyamongcaregiversandlowwage
workersingeneral.
Wearelookingforanexperienced,highlyskilled,motivated,andsuccessfulpersontojoinSEIU775inourfight.
AtSEIU775,theexecutiveassistantisakeyplayer,providingsupporttoourpresidentandotherexecutivesand
drivingkeycommitments,projects,andprogramswithintheorganization.
JobDescription:ExecutiveAssistant
TheExecutiveAssistantprovidesadministrativesupportandassistancetothePresident,isakeypartnerin
managingthePresident’sschedule,socialmedia,andcontacts,supportstheGeneralCounsel,andprovidesback
upsupportforotherofficersasneeded.TheExecutiveAssistantalsoprovidesadministrativesupportforthe
ExecutiveBoardandmeetingsoftheorganization’sstaff.
Thetasksanddutiesassociatedwiththispositionarevaried,dependingontheneedsoftheorganization.
Representativetasksanddutiesinclude:
• Provideadministrative,office,andclericalsupportforthePresident,GeneralCounselandtwo
Officers.
• Schedulingandappointments,andcalendarmanagement,especiallyforthePresident.Thisis
approximately40%ofthisjob,andrequiresanindividualwhoisconfident,independent,and
providesagreatdealofattentiontodetail.Speedinexecution,goodjudgment,professional
comportmentandaccuracyarerequired.
• Travelarrangementsandcoordination.ThePresidenttravelsfrequently,andtravelarrangements
oftenhavetobere-organizedasmeetingsandplanschange,sometimesatirregularhours.Travel
arrangementsandcoordinationfortherankandfileExecutiveBoardmembersmustbemadeatleast
aquarterlybasis.
• ManagethePresident’sonlinepresence,socialmediaaccounts,andmessaging.Thisaccountability
requiresstrongandcontemporarycommunicationskills,andanuncannyabilitytoclearlyand
effectivelyconveythepresident’svoiceandphrasing.
• OthersupporttoExecutiveOfficeincludeswordprocessing,mailhandling,callrouting,computer
helpdeskfunctions,draftingcorrespondenceandreports,spreadsheetsandpresentations,general
officemanagement,eventplanning,andpersonalassistanceincludingpreparationandmanagement
ofexpenserecordsforthePresident.
• Filingandrecord-keepingfortheorganization’sgovernance-related,governmentalaffairs,and
executivesupportactivitiesanddocuments,includingExecutiveBoardminutes,Convention
proceedings,andotherreports.
• Eventandmeetingplanningforstaffmeetings,ExecutiveBoardmeetings,retreats,conferences,and
othermeetings,includingallaspectsofmeetinglogistics,turn-out,andpreparation,suchas
scheduling,venueplanning,travel,materialsproduction,vendorrelations,andstaffsupportfor
event.
• ProcessexpensereportsandauthorizationsforthePresident,ExecutiveBoard,andtwoadditional
staffasrequired.
•
•
Administerexecutive-levelandgovernance-relatedeventsontheorganization’smastercalendar.
Performrecord-keeping,mailingsandcorrespondencerelatedtoExecutiveBoardmeetingsand
business.Administration&enforcementofdocumentretentionanddestructionpolicies.
Knowledge,SkillsandAbilities:
RequirementsofthePosition:Anaccomplishedadministrativesupportprofessionalwitha“whateverittakes”
“whenevernecessary”attitude,experienceinprovidingsupporttobusyexecutives,atruebelieverinthe
missionofourorganization,acommittedteambuilder.
• Politicalandsocialmediasavvy
• ExpertisemanagingandnavigatingOutlookemailandcalendarsandsocialmediaplatforms
• HighlevelproficiencyinExcel,Word,andPowerPoint
• ExperiencewithSharePointandSalesforceaplus
• Willingnessandabilitytolearnnewtechnicaltoolsasnecessary
• Polishedwriting
• Abilityworkwithdatabases
• Remarkableabilitytomulti-taskandtrackmultipleobjectives
• Flexibilitytoreactquicklytochangingcircumstances
• Masterfultravelcoordination
• Soundpoliticaljudgment
• Diplomacy
• Eventplanningandproduction
• Bachelor’sdegree(orcommensurateexperience)
• Experienceinpoliticsorlegislativeaffairs,organizationalgovernance
• Experiencewithlegalcorrespondenceandrecord-keeping
• Experienceinorganizationalchangeandbusinessprocessimprovement
OtherRequirements:FluencyinEnglish(WrittenandOral).Abilityandwillingnesstoworklongandirregular
hoursandweekendswhennecessary.Travelasrequired.
Preferences:Experiencemanagingmanagers;workingwithalaborunion,progressivenon-profit,community
organization,advocacygroup,politicalcampaignorelectedofficial;fluencyinasecondlanguage;demonstrated
commitmentcreatingpositiveworker/employerrelationships.
Women,LGBTQandpeopleofcolorarestronglyencouragedtoapply.
Compensation:Competitivepay,greatbenefits,greatteam,excitingwork.Salaryrangeis$56,000-$76,000
annually,dependingonexperienceandqualifications.Excellentbenefits,includingfullyemployer-paidfamily
healthcoverage(includingdomesticpartners),adefined-benefitpensionplan,401(k),generouspaidleavetime,
ORCATransitcard,monthlyparking,cellphoneallowance,andmore.
HowtoApply:Ifyou’requalifiedandinterested,emailyourrésumé,acoverlettertellinguswhyyouwantto
workatSEIU775andhowyourexperiencepreparesyouforthisjob,salaryhistory,andthreereferenceswith
currentcontactinformationto: [email protected]. Pleasereference“EXECADMIN”inthesubjectline.
Seewww.seiu775.org formoreinformation
SEIU775providesequalemploymentopportunities(EEO)toallemployeesandapplicantsforemploymentwithoutregard
torace,color,religion,sex,nationalorigin,age,creed,gender,citizenshipstatus,disability,veteranstatus,maritalstatus,
sexualorientation,genderidentity,genderexpression,genetics,thepresenceofsensory,mentalorphysicaldisability,or
anyotherdiscriminationprohibitedbylaw.Inadditiontofederallawrequirements,SEIU775complieswithapplicablestate
andlocallawsgoverningnondiscriminationinemploymentineverylocationinwhichthecompanyhasfacilities.