Public Works and Government Services Canada Travaux publics et Services gouvernementaux Canada 1 1 RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Title - Sujet Bid Receiving - PWGSC / Réception des soumissions - TPSGC 11 Laurier St. / 11, rue Laurier Place du Portage , Phase III Core 0A1 / Noyau 0A1 Gatineau Québec K1A 0S5 Bid Fax: (819) 997-9776 Solicitation No. - N° de l'invitation Date W8482-146156/B 2014-11-05 REQUEST FOR PROPOSAL DEMANDE DE PROPOSITION Proposal To: Public Works and Government Services Canada We hereby offer to sell to Her Majesty the Queen in right of Canada, in accordance with the terms and conditions set out herein, referred to herein or attached hereto, the goods, services, and construction listed herein and on any attached sheets at the price(s) set out therefor. Proposition aux: Travaux Publics et Services Gouvernementaux Canada 5.75 - 6.0M INFLATABLE BOATS Client Reference No. - N° de référence du client W8482-146156 GETS Reference No. - N° de référence de SEAG PW-$$MC-030-24777 File No. - N° de dossier CCC No./N° CCC - FMS No./N° VME 030mc.W8482-146156 Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le 2014-11-25 F.O.B. - F.A.B. Plant-Usine: Destination: Time Zone Fuseau horaire Eastern Standard Time EST Other-Autre: Address Enquiries to: - Adresser toutes questions à: Buyer Id - Id de l'acheteur Dufour(030mc), Erin 030mc Telephone No. - N° de téléphone FAX No. - N° de FAX (819) 956-8292 ( ( ) ) - Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Nous offrons par la présente de vendre à Sa Majesté la Reine du chef du Canada, aux conditions énoncées ou incluses par référence dans la présente et aux annexes ci-jointes, les biens, services et construction énumérés ici sur toute feuille ci-annexée, au(x) prix indiqué(s). Specified Herein Précisé dans les présentes Comments - Commentaires Instructions: See Herein Instructions: Voir aux présentes Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Delivery Required - Livraison exigée Delivery Offered - Livraison proposée See Herein Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Ship Construction, Refit and Related Services/Construction navale, Radoubs et services connexes 11 Laurier St. / 11, rue Laurier 6C2, Place du Portage Gatineau Québec K1A 0S5 Telephone No. - N° de téléphone Facsimile No. - N° de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Canada Page 1 of - de 23 Date Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME REQUEST FOR PROPOSALS (RFP) FOR THE PURCHASE OF TWENTY-FIVE (25), INFLATABLE BOATS FOR THE DEPARTMENT OF NATIONAL DEFENCE (DND) TABLE OF CONTENTS PART 1 - GENERAL INFORMATION 1. 2. 3. 4. Security Requirement Requirement Debriefings Trade Agreement PART 2 - BIDDER INSTRUCTIONS 1. 2. 3. 4. Standard Instructions, Clauses and Conditions Submission of Bids Enquiries - Bid Solicitation Applicable laws PART 3 - BID PREPARATION INSTRUCTIONS 1. Bid Preparation Instructions PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION 1. 2. Evaluation Procedures Basis of Selection PART 5 - CERTIFICATIONS 1. 2. Mandatory Certifications Required Precedent to Contract Award Additional Certifications Precedent to Contract Award PART 6 - RESULTING CONTRACT CLAUSES 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Security Requirement Requirement Standard Clauses and Conditions Term of Contract Authorities Payment Invoicing Instructions Certifications Welding Certification Project Schedule Progress Report SACC Manual Clauses Preparation for Delivery Shipping Instructions Release Documents - Distribution Page 2 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 16. 17. 18. 19. 20. 21. 22. 23. Trade Qualifications Defence Contract Post Contract Award/Pre-Production Meeting Manuals Inspections, Test and Trials Insurance Requirements Applicable Laws Priority of Documents List of Annexes: Annex Annex Annex Annex Annex Buyer ID - Id de l'acheteur "A" - Technical Statement of Requirement (TSOR) “B” - Cost Breakdown “C” - Subcontractors “D” - Bidder Questions and Canada Responses “E” - Inspection/Quality Assurance/Quality Control Page 3 of - de 23 CCC No./N° CCC - FMS No/ N° VME Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME PART 1 - GENERAL INFORMATION 1. Security Requirement There is no security requirement associated with this bid solicitation. 2. Requirement The Department of National Defence (DND) has a requirement to purchase twenty-five (25) inflatable boats built in accordance with the Technical Statement of Requirement (TSOR) - Annex “A” and the Bidders Questions and Canada Responses – Annex “D” attached to this RFP. 3. Debriefings Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person. 4. Trade Agreement The requirement is subject to the provisions of the Agreement on Internal Trade (AIT). PART 2 - BIDDER INSTRUCTIONS 1. Standard Instructions, Clauses and Conditions All instructions, clauses and conditions identified in the bid solicitation by number, date and title are set out in the Standard Acquisition Clauses and Conditions Manual (https://buyandsell.gc.ca/policy-and-guidelines/standard-acquisition-clauses-and-conditions-manual) issued by Public Works and Government Services Canada. Bidders who submit a bid agree to be bound by the instructions, clauses and conditions of the bid solicitation and accept the clauses and conditions of the resulting contract. The 2003, 2014-03-01, Standard Instructions - Goods or Services - Competitive Requirements, are incorporated by reference into and form part of the bid solicitation. 1.1 SACC Manual Clause B1000T, 2014-06-26, Condition of Material B3000T, 2006-06-16, Equivalent Products 2. Submission of Bids Bids must be submitted only to Public Works and Government Services Canada (PWGSC) Bid Receiving Unit by the date, time and place indicated on page 1 of the bid solicitation. Due to the nature of the bid Solicitation, bids transmitted by facsimile to PWGSC will not be accepted. Page 4 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B 2.1 Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME Improvement of Requirement During Solicitation Period Should bidders consider that the specifications or Statement of Work contained in the bid solicitation could be improved technically or technologically, bidders are invited to make suggestions, in writing, to the Contracting Authority named in the bid solicitation. Bidders must clearly outline the suggested improvement as well as the reason for the suggestion. Suggestions that do not restrict the level of competition nor favour a particular bidder will be given consideration provided they are submitted to the Contracting Authority at least seven (7) days before the bid closing date. Canada will have the right to accept or reject any or all suggestions. 3. Enquiries - Bid Solicitation All enquiries must be submitted in writing to the Contracting Authority no later than seven (7) calendar days before the bid closing date. Enquiries received after that time may not be answered. Bidders should reference as accurately as possible the numbered item of the bid solicitation to which the enquiry relates. Care should be taken by bidders to explain each question in sufficient detail in order to enable Canada to provide an accurate answer. Technical enquiries that are of a proprietary nature must be clearly marked "proprietary" at each relevant item. Items identified as "proprietary" will be treated as such except where Canada determines that the enquiry is not of a proprietary nature. Canada may edit the questions or may request that the Bidder do so, so that the proprietary nature of the question is eliminated, and the enquiry can be answered with copies to all bidders. Enquiries not submitted in a form that can be distributed to all bidders may not be answered by Canada. 4. Applicable Laws Any resulting contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in the Province of Ontario. Bidders may, at their discretion, substitute the applicable laws of a Canadian province or territory of their choice without affecting the validity of their bid, by deleting the name of the Canadian province or territory specified and inserting the name of the Canadian province or territory of their choice. If no change is made, it acknowledges that the applicable laws specified are acceptable to the bidders. PART 3 - BID PREPARATION INSTRUCTIONS 1. Bid Preparation Instructions Canada requests that bidders provide their bid in separately bound sections as follows: Section I - Technical Bid (three (3) hard copies and three (3) soft copies on CDs) Section II - Financial Bid (one (1) hard copy and one (1) soft copy on CD) Section III - Certifications (one (1) hard copy and one (1) soft copy on CD) Two (2) packages must be provided with the bid. The first package should include two (2) hard and two (2) soft copies of the Technical Bid, Section I. The other package should include all Sections as requested above. If there is a discrepancy between the wording of the soft copy and the hard copy, the wording of the hard copy will have priority over the wording of the soft copy. Page 5 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME Prices must appear in the financial bid only. No prices must be indicated in any other section of the bid. Canada requests that bidders follow the format instructions described below in the preparation of their bid: (a) use 8.5 x 11 inch (216mm x 279 mm) paper; (b) use a numbering system that corresponds to the bid solicitation. In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary steps to incorporate environmental considerations into the procurement process Policy on Green Procurement (http://www.tpsgc-pwgsc.gc.ca/ecologisation-greening/achats-procurement/politique-policy-eng.html). To assist Canada in reaching its objectives, bidders should: 1) use 8.5 x 11 inch (216 mm x 279 mm) paper containing fibre certified as originating from a sustainably-managed forest and containing minimum 30% recycled content; and 2) use an environmentally-preferable format including black and white printing instead of colour printing, printing double sided/duplex, using staples or clips instead of cerlox, duotangs or binders. By the submission of a bid, Bidders agree that all supplemental revisions, Addenda or deletions, including answers to questions raised by Bidders during the period prior to submission of bids, must be incorporated in the Bidder's Proposal together with the Bidder's Firm Price. 1.1 Section I - Technical Bid In their technical bid, bidders should explain and demonstrate how they propose to meet the requirements and how they will carry out the Work. 1.1.1 Project Schedule 1. As part of its technical bid, the Bidder must propose its preliminary project schedule, in MS Project format or equivalent. The project schedule must include the Bidder's work breakdown structure, the scheduling of main activities and milestone events, and any potential problem areas involved in completing the Work. 1.1.2 Inspection and Test Plan (ITP) Bidders may be required to provide an example of its ITP. Bidders must provide within five (5) working days of receiving written notification from the Contracting Authority. 1.1.3 Subcontractors A list, in the form of the attached Annex “C” of subcontracts for labor and/or material must be included with the Bidder's Proposal, stating the name and address of each subcontractor, and a description (Make, Model No.) of the goods or services to be supplied by each. 1.1.4 Vessel Construction Experience Page 6 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME The Bidder must provide objective evidence that it has a proven capability in the construction of vessels of the size, type and complexity which is the subject to this RFP, by providing a detailed list of such boats built within the last five (5) years. 1.1.5 Contractor Quality Management System 1. The Bidder must provide objective evidence that it has a Quality Assurance Program, which must be in place during the performance of the Work, and which addresses the quality control elements below. 2. The objective evidence may be in the form of a copy of the Bidder's Quality Assurance Manual which addresses these elements. Proof of registration with a recognized quality assurance organization whose system addresses the minimum requirements below, may be submitted for consideration. 3. The Bidder must also provide a minimum of three (3) samples of completed quality records used on the most recent marine vessel construction at its facility. 4. The quality control elements must include, as a minimum: Management Representative Quality Assurance Manual Quality Assurance Program Descriptions Quality Reporting Organization Documentation Measuring and Testing Equipment Procurement Inspection and Test Plan Incoming Inspection In-Process Inspection Final Inspection Special Processes Quality Records Non Conformance Corrective Action 5. Bidder facilities may be audited by Canada, or its authorized representative, prior to award of contract to ensure that a system is in place in accordance with the foregoing requirement. 6. The Contractor will be required to submit completed quality assurance documentation with each claim for payment. 1.1.6 Insurance Requirements The Bidder must provide a letter from an insurance broker or an insurance company licensed to operate in Canada stating that the Bidder, if awarded a contract as a result of the bid solicitation, can be insured in accordance with the Insurance Requirements specified in Part 6 - Resulting Contract Clause 21. If the information is not provided in the bid, the Contracting Authority will so inform the Bidder and provide the Bidder with a time frame within which to meet the requirement. Failure to comply with the Page 7 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME request of the Contracting Authority and meet the requirement within that time period will render the bid non-responsive. Page 8 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 1.2 Buyer ID - Id de l'acheteur CCC No./N° CCC - FMS No/ N° VME Section II - Financial Bid Bidders must submit their financial bid in accordance with the BASIS OF PAYMENT and the following articles. The total amount of the applicable taxes must be shown separately. 1.2.1 Financial Capability A9033T, 2012-07-16, Financial Capability 1.2.2 Firm Price Bidders must indicate for each of the following Item, the Bid price excluding taxes. Description Firm Price Item 1: Ten (10) inflatable boats built in accordance with Annex “A” and Annex “D” $_____________ (CAD) Item 2: FOB Destination for ten (10) boats (Item 1) to Victoria, BC - Transportation cost: $_____________ (CAD) Item 3: Fifteen (15) inflatable boats built in accordance with Annex “A” and Annex “D” $_____________ (CAD) Item 4: FOB Destination for fifteen (15) boats (Item 3) to Halifax, NS - Transportation cost: $_____________ (CAD) TOTAL WITHOUT GST/HST 1.2.3 $_____________ (CAD) Cost Breakdown 1. Bidders must include with their financial bid a complete cost breakdown of its bid price for the Work. Each item of work or services in the TSOR is to be priced individually to indicate labour, material, overhead and profit. Each item of cost must be cross referenced to the matching article numbers of the TSOR. 2. The cost breakdown must itemize all costs included in its price for the Work in accordance with the Bidder's cost accounting or cost schedule system. Alternatively, Bidders may complete the attached Annex “B” which is the minimum amount of information required. 3. The information submitted as a mandatory item will be held as confidential business information. The details of this information may be used for contractual evaluation purposes and/or contract administration purposes. 1.3 Section III - Certifications Bidders must submit the certifications required under Part 5. Page 9 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION 1. Evaluation Procedures (a) Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical, the management and financial evaluation criteria. (b) An evaluation team composed of representatives of Canada will evaluate the bids. 1.1 Technical Evaluation 1.1.1 Mandatory Technical Criteria In order to be compliant, Bidder's proposal must, to the satisfaction of Canada, meet all requirements of the TSOR and provide all information as requested in PART 3 – BID PREPARATION INSTRUCTIONS, 1.1 Section I - Technical Bid. 1.2 Financial Evaluation A0222T, 2013-04-25, Evaluation of Price 2. Basis of Selection A bid must comply with the requirements of the bid solicitation and meet all mandatory technical evaluation criteria to be declared responsive. The responsive bid with the lowest evaluated price will be recommended for award of a contract. A mandatory requirement is described using the words "shall", "must", "will" "is required" or "is mandatory". Page 10 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME PART 5 - CERTIFICATIONS Bidders must provide the required certifications and documentation to be awarded a contract. The certifications provided by bidders to Canada are subject to verification by Canada at all times. Canada will declare a bid non-responsive, or will declare a contractor in default, if any certification made by the Bidder is found to be untrue whether during the bid evaluation period or during the contract period. The Contracting Authority will have the right to ask for additional information to verify the Bidder’s certifications. Failure to comply with this request will also render the bid non-responsive or will constitute a default under the Contract. 1. Mandatory Certifications Required Precedent to Contract Award 1.1 Code of Conduct and Certifications - Related documentation By submitting a bid, the Bidder certifies that the Bidder and its affiliates are in compliance with the provisions as stated in Section 01 Code of Conduct and Certifications - Bid of Standard Instructions 2003. The related documentation therein required will assist Canada in confirming that the certifications are true. 1.2 Federal Contractors Program for Employment Equity - Bid Certification By submitting a bid, the Bidder certifies that the Bidder, and any of the Bidder's members if the Bidder is a Joint Venture, is not named on the Federal Contractors Program (FCP) for employment equity "FCP Limited Eligibility to Bid" list (http://www.hrsdc.gc.ca/eng/labour/index.shtml) available from Human Resources and Skills Development Canada (HRSDC) - Labour's website. Canada will have the right to declare a bid non-responsive if the Bidder, or any member of the Bidder if the Bidder is a Joint Venture, appears on the “FCP Limited Eligibility to Bid“ list at the time of contract award. 2. Additional Certifications Precedent to Contract Award The certifications listed below should be completed and submitted with the bid, but may be submitted afterwards. If any of these required certifications is not completed and submitted as requested, the Contracting Authority will so inform the Bidder and provide the Bidder with a time frame within which to meet the requirement. Failure to comply with the request of the Contracting Authority and meet the requirement within that time period will render the bid non-responsive. 2.1 Welding Certification 1. Welding must be performed by a welder certified by the Canadian Welding Bureau and in accordance with the requirements of the following Canadian Standards Association (CSA) standards: (a) CSA W47.2-M1987 (R2003), Certification of Companies for Fusion Welding of Aluminum division 1 or 2.1. 2. Before contract award and within five (5) calendar days of the written request by the Contracting Authority, the successful Bidder must submit evidence demonstrating its certification to the welding standards. Page 11 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME PART 6 - RESULTING CONTRACT CLAUSES 1. Security Requirement There is no security requirement applicable to this Contract. 2. Requirement The Contractor must deliver to the Department of National Defence (DND) twenty-five (25) inflatable boats in accordance with the Technical Statement of Requirement (TSOR) - Annex “A” and the Bidder Questions and Canada Responses – Annex “D”, attached to this RFP. Delivery locations: Quantity ten (10) inflatable boats to: DND CFB Esquimalt Bldg 66 Colwood Victoria, BC V9A 7N2 Quantity fifteen (15) inflatable boats to: DND CFB Halifax Main Warehouse 2519 Provo Wallis Street Halifax, NS B3K 5X5 3. Standard Clauses & Conditions All clauses and conditions identified in the Contract by number, date and title are set out in the Standard Acquisition Clauses and Conditions Manual (https://buyandsell.gc.ca/policy-and-guidelines/standard-acquisition-clauses-and-conditions-manual) issued by Public Works and Government Services Canada. 3.1 General Conditions 2030, 2014-03-01, Goods (Higher Complexity) apply to and form part of the Contract. 3.2 Supplemental General Conditions 1028, 2010-08-16, Ship Construction - Firm Price, apply to and form part of the Contract. Page 12 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 4. Term of Contract 4.1 Delivery date Buyer ID - Id de l'acheteur CCC No./N° CCC - FMS No/ N° VME A quantity of five (5) boats must be delivered monthly for a period of five (5) months. All twenty-five (25) boats and any other deliverable(s) identified in the Contract must be delivered within five (5) months of the Contract Award date. 5. Authorities 5.1 Contracting Authority The Contracting Authority for the Contract is: Erin Dufour, Purchasing Assistant Department of Public Works and Government Services Canada Acquisitions Branch Marine Sector 6C2, Place du Portage, Phase III 11 Laurier Street, Gatineau, QC. K1A 0S5 CANADA Tel: (819) 956-8292 E-mail: [email protected] The Contracting Authority is responsible for the management of the Contract, and any changes to the Contract must be authorized in writing by the Contracting Authority. The Contractor must not perform work in excess of or outside the scope of the Contract based or verbal or written requests or instructions from anybody other than the Contracting Authority. 5.2 Technical Authority The Technical Authority for the Contract is: (information will be provided at contract award) Name: Title: Organization: Address: Telephone: Facsimile: E-mail: The Technical Authority named above is the representative of the department or agency for whom the Work is being carried out under the Contract and is responsible for all matters concerning the technical content of the Work under the Contract. Technical matters may be discussed with the Technical Authority, however the Technical Authority has no authority to authorize changes to the scope of the Work. Changes to the scope of the Work can only be made through a contract amendment issued by the Contracting Authority. Page 13 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 5.3 Buyer ID - Id de l'acheteur CCC No./N° CCC - FMS No/ N° VME Inspection Authority/Quality Assurance Authority The Inspection Authority is the representative of the department or agency for whom the Work is being performed under the Contract and is responsible for inspection of the Work and acceptance of the finished work. The Inspection Authority may be represented on-site by a designated inspector and any other Government of Canada inspector who may from time to time be assigned in support of the designated Inspector. All work is subject to Government Quality Assurance performed at the Contractor's or subcontractor's facility, and at the installation site, by the Director of Quality Assurance, or it’s designated Quality Assurance Representative (QAR). Director of Quality Assurance National Defence Headquarters MGen George R. Pearkes Building 101 Colonel By Drive Ottawa, ON K1A 0K2 E-mail: [email protected] Within forty-eight (48) hours of contract award, the Contractor must contact the QAR. The name, location and phone number of the QAR can be obtained from the nearest National Defence Quality Assurance Region (NDQAR) listed below: • Atlantic - Halifax 902-427-7224 or 902-427-7150 • • • • • • • • • • Quebec - Montreal 514-732-4410 or 514-732-4477 Quebec - Quebec City 418-694-5998, ext. 5996 National Capital Region - Ottawa 819-939-0168 Ontario - Toronto 416-635-4404, ext. 6081 or 2754 Ontario - London 519-964-5757 Manitoba/Saskatchewan - Winnipeg 204-833-2500, ext. 6574 Alberta - Calgary 403-410-2320, ext. 3830 Alberta - Edmonton 780-973-4011, ext. 2276 British Columbia - Vancouver 604-225-2520, ext. 2460 British Columbia - Victoria 250-363-5662 The Contractor is responsible for performing, or having performed, all inspections and tests necessary to substantiate that the material or services provided conform to the requirements of the Contract. The Contractor must provide, at no additional cost, all applicable test data, all technical data, test pieces and samples as may reasonably be required by the QAR to verify conformity to the requirements of the Contract. The Contractor must forward at its expense such technical data, test data, test pieces and samples to such location as the QAR may direct. Quality control, inspection and test records that substantiate conformity to the specified requirements, including records of corrective actions, must be retained by the Contractor for three (3) years from the date of completion or termination of the Contract and must be made available to the QAR upon request. Page 14 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 6. Payment 6.1 Basis of Payment Buyer ID - Id de l'acheteur CCC No./N° CCC - FMS No/ N° VME In consideration of the Contractor satisfactorily completing all of its obligations under the Contract, the Contractor will be paid a firm price of $ _________ Customs duties are included and Goods and Services Tax or Harmonized Sales Tax is extra, if applicable. 6.2 Payment for Fuels, Oils and Lubricants The Contractor is responsible for the supply and cost of all fuel, lubricating oil, hydraulic oil and other lubricants sufficient for fully charging all systems as required for operating the machinery and other equipment and for performing all tests and trials. 6.3 Field Engineering and Supervisory Services If Field Service Representatives (FSR) and/or Supervisory Services are required for the Work, the cost of all such services is to be included in the price for the Work. 6.4 Limitation of Price Canada will not pay the Contractor for any design changes, modifications or interpretations of the Work unless they have been approved, in writing, by the Contracting Authority before their incorporation into the Work. 6.5 Multiple Payments Canada will pay the Contractor upon completion and delivery of units in accordance with the payment provisions of the Contract if: (a) an accurate and complete invoice and any other documents required by the Contract have been submitted in accordance with the invoicing instructions provided in the Contract; (b) all such documents have been verified by Canada; (c) the Work delivered has been accepted by Canada. 7. Invoicing Instructions 1. The Contractor must submit invoices in accordance with the section entitled "Invoice Submission" of the general conditions. Invoices cannot be submitted until all work identified in the invoice is completed. Each invoice must be supported by: (a) a copy of the release document and any other documents as specified in the Contract; (b) Quality Assurance documentation when applicable and/or as requested by the Contracting Authority. Page 15 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME 2. The invoice must be distributed as follows: (a) For the delivery of the ten (10) boats delivered to Victoria BC, the original and one (1) copy must be forwarded to: Department of National Defence Base Logistics Officer CFB Esquimalt Stn Forces P.O Box 17000 Victoria, BC V9A 7N2 CANADA (b) For the delivery of the fifteen (15) boats delivered to Halifax NS, the original and one (1) copy must be forwarded to: Department of National Defence Maritime Forces Atlantic P.O. Box 99000, Stn Forces Halifax, NS B3K 5X5 CANADA (c) One (1) copy must be forwarded to: Department of National Defence National Defense Headquarters 101, Colonel By Drive Ottawa, ON Canada K1A 0K2 Attention: D Mar P 4-3-3-4 (d) One (1) copy must be forwarded to the Contracting Authority identified under the section entitled "Authorities" of the Contract. 8. Certifications Compliance with the certifications provided by the Contractor in its bid is a condition of the Contract and subject to verification by Canada during the term of the Contract. If the Contractor does not comply with any certification or it is determined that any certification made by the Contractor in its bid is untrue, whether made knowingly or unknowingly, Canada has the right, pursuant to the default provision of the Contract, to terminate the Contract for default. 9. Welding Certification 1. The Contractor must ensure that welding is performed by a welder certified by the Canadian Welding Bureau (CWB) in accordance with the requirements of the following Canadian Standards Association (CSA) standards: (a) CSA W47.2-M1987 (R2003), Certification for Companies for Fusion Welding of Aluminum division 1 or 2.1. Page 16 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME 2. In addition, welding must be done in accordance with the requirements of the applicable drawings and specifications. 3. Before the commencement of any fabrication work, and upon request from the Inspection Authority, the Contractor must provide approved welding procedures and/or a list of welding personnel he intends to use in the performance of the Work. The list must identify the CWB welding procedure qualifications attained by each of the personnel listed and must be accompanied by a copy of each person's current CWB welding certification. 10. Project Schedule 1. The Contractor must provide a detailed project schedule in MS Project format or equivalent to the Contracting Authority and the Technical Authority 5 days after award of Contract. 2. The schedule is to be regularly updated and available in the Contractor's office for review by Canada's authorities to determine the progress of the Work. 11. Progress Report 1. The Contractor must submit monthly reports on the progress of the Work in an electronic format to the Technical Authority and to the Contracting Authority. 2. The progress report must contain two (2) Parts: (a) PART 1: The Contractor must answer the following three questions: (i) is the project on schedule? (ii) is the project within budget? (iii) is the project free of any areas of concern in which the assistance or guidance of Canada may be required? Each negative response must be supported with an explanation. (b) PART 2: A narrative report, brief, yet sufficiently detailed to enable the Technical Authority to evaluate the progress of the Work, containing as a minimum: (i) a description of the progress of each task and of the Work as a whole during the period of the report. Sufficient sketches, diagrams, photographs, etc., must be included, if necessary, to describe the progress accomplished. (ii) an explanation of any variation from the schedule. 12. SACC Manual Clauses C2801C (2011-05-16) Priority Rating - Canadian Contractors D2000C (2007-11-30) Marking B7500C (2006-06-16) Excess Goods D6010C (2007-11-30) Palletization D2001C (2007-11-30) Labelling D5540C (2010-08-16) ISO 9001:2008 Quality Management Systems – Requirements D5606C (2012-07-16) Release Documents - Canadian-based Contractor D9002C (2007-11-30) Incomplete Assemblies Page 17 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B 13. Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME Preparation for Delivery The Contractor must prepare all items for delivery in accordance with the latest issue of the Canadian Forces Packaging Specification D-LM-008-036/SF-000, DND Minimum Requirements for Manufacturer's Standard Pack. The Contractor must package items in quantity of 1 per unit pack. 14. Shipping Instructions The Contractor must ship the goods prepaid DDP - Delivered Duty Paid (... named place of destination). Unless otherwise directed, delivery must be made by the most economical means. Shipping charges must be shown as a separate item on the Contractor's invoice. The Contractor is responsible for all delivery charges, administration, costs and risks of transport and customs clearance, including the payment of customs duties and Applicable Taxes. The Contractor must deliver the goods to Canadian Forces (CF) Supply Depots by appointment only. The Contractor or its carrier must arrange delivery appointments by contacting the Depot Traffic Section at the appropriate location shown below. The consignee may refuse shipments when prior arrangements have not been made. (a) A quantity of ten (10) boats must be delivered to: CFB Esquimalt Building 66 Colwood Victoria, BC V9A 7N2 CANADA Attention: Reception (b) A quantity of fifteen (15) boats must be delivered to: CFB Halifax 2519 Provo Wallis Street Halifax, NS B3K 5X5 CANADA Attention: Main Warehouse 15. Release Documents – Distribution The Contractor must prepare the release documents in a current electronic format and distribute them as follows: (a) One (1) copy mailed to consignee marked: "Attention: Receipts Officer"; (b) Two (2) copies with shipment (in a waterproof envelope) to the consignee; (c) One (1) copy to the Contracting Authority; (d) One (1) copy to: National Defence Headquarters Mgen George R. Pearkes Building 101 Colonel By Drive Ottawa, ON K1A OK2 Attention: _____ Page 18 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME (e) One (1) copy to the Quality Assurance Representative; (f) One (1) copy to the Contractor. 16. Trade Qualifications The Contractor must use qualified, certified (where applicable) and competent tradespeople and supervision to ensure a uniform high level of workmanship. The Contracting Authority may request to view and record details of the certification and/or qualifications held by the Contractor’s tradespeople. This request should not be unduly exercised but only to ensure qualified tradespeople are on the job. 17. Defence Contract SACC Manual Clause A9006C (2012-07-16) Defence Contract 18. Post Contract Award/Pre-Production Meeting Within three (3) working days of the receipt of the contract, the Contractor must contact the Contracting Authority to determine the details of a pre-production meeting. The meeting will be held at the Contractor's plant. Cost of holding such pre-production meeting must be included in the price of the bid. Please note that the travel and living expenses for Government Personnel will be arranged and paid for by the Canada. 19. Manuals 1. The Contractor must obtain and deliver to the Technical Authority, no later than fourteen calendar (14) days prior to delivery of each boat for approval all Data Books, Operating Instruction Books, Maintenance Manuals and Spare Parts Lists (including part numbers and ordering instructions) for all machinery and equipment fitted on the Vessel as required. Once approved by the TA, the Contractor will provide two (2) complete copies in accordance with and as specified in the TSOR, Article 3.2.1 Manuals. 2. Where manuals are examined by Canada, such examination does not relieve the Contractor of any responsibility under the Contract for ensuring the correctness of all details and adequacy of performance of the Vessel, nor does it obligate Canada to accept, in part or in whole, an item of Work completed in accordance with such manual, nor does it mean such an item of Work meets the requirements of the TSOR. 20. Inspection, Test & Trials 1. During Construction of the vessel, the Contractor must arrange for regular inspections and upon completion of the construction of each vessel, the Contractor must arrange to trial each vessel. All Inspections and test and trials performed must be in accordance with the TSOR and the Annex “E” Inspection/Quality Assurance/Quality Control. The Inspection Authority must approve any additional testing not specified in the TSOR. 2. The Contractor must prepare and submit an Inspection and Test Plan (ITP) to the Contracting Authority and the Inspection Authority seven (7) days after contract award for review and amended by the Contractor to the satisfaction of the Inspection Authority. Page 19 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME 3. Once approved, any modification to the ITP must be pre-approved by the Inspection Authority. A revised ITP will be required should any modification be made. 21. Insurance Requirements The Contractor must comply with the insurance requirements specified in Articles 21.1 and 21.2 below. The Contractor must maintain the required insurance coverage for the duration of the Contract. Compliance with the insurance requirements does not release the Contractor from or reduce its liability under the Contract. The Contractor is responsible for deciding if additional insurance coverage is necessary to fulfill its obligation under the Contract and to ensure compliance with any applicable law. Any additional insurance coverage is at the Contractor's expense, and for its own benefit and protection. The Contractor must forward to the Contracting Authority within ten (10) days after the date of award of the Contract, a Certificate of Insurance evidencing the insurance coverage and confirming that the insurance policy complying with the requirements is in force. Coverage must be placed with an Insurer licensed to carry out business in Canada. The Contractor must, if requested by the Contracting Authority, forward to Canada a certified true copy of all applicable insurance policies. 21.1 General Commercial Insurance 1. The Contractor must obtain Commercial General Liability Insurance, and maintain it in force throughout the duration of the Contract, in an amount usual for a contract of this nature, but for not less than $2,000,000 per accident or occurrence and in the annual aggregate. 2. The Commercial General Liability policy must include the following: (a) Additional Insured: Canada is added as an additional insured, but only with respect to liability arising out of the Contractor's performance of the Contract. The interest of Canada should read as follows: Canada, as represented by Public Works and Government Services Canada. (b) Bodily Injury and Property Damage to third parties arising out of the operations of the Contractor. (c) Products and Completed Operations: Coverage for bodily injury or property damage arising out of goods or products manufactured, sold, handled, or distributed by the Contractor and/or arising out of operations that have been completed by the Contractor. (d) Personal Injury: While not limited to, the coverage must include Violation of Privacy, Libel and Slander, False Arrest, Detention or Imprisonment and Defamation of Character. (e) Cross Liability/Separation of Insureds: Without increasing the limit of liability, the policy must protect all insured parties to the full extent of coverage provided. Further, the policy must apply to each Insured in the same manner and to the same extent as if a separate policy had been issued to each. (f) Blanket Contractual Liability: The policy must, on a blanket basis or by specific reference to the Contract, extend to assumed liabilities with respect to contractual provisions. (g) Employees and, if applicable, Volunteers must be included as Additional Insured. (h) Employers' Liability (or confirmation that all employees are covered by Worker's compensation (WSIB) or similar program) Page 20 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME (i) Broad Form Property Damage including Completed Operations: Expands the Property Damage coverage to include certain losses that would otherwise be excluded by the standard care, custody or control exclusion found in a standard policy. (j) Notice of Cancellation: The Insurer will endeavour to provide the Contracting Authority thirty (30) days written notice of policy cancellation. (k) If the policy is written on a claims-made basis, coverage must be in place for a period of at least 12 months after the completion or termination of the Contract. (l) Owners' or Contractors' Protective Liability: Covers the damages that the Contractor becomes legally obligated to pay arising out of the operations of a subcontractor. (m) Non-Owned Automobile Liability - Coverage for suits against the Contractor resulting from the use of hired or non-owned vehicles. (n), (o), (p), (q) not used. (r) Litigation Rights: Pursuant to subsection 5(d) of the Department of Justice Act, S.C. 1993, c. J-2, s.1, if a suit is instituted for or against Canada which the Insurer would, but for this clause, have the right to pursue or defend on behalf of Canada as an Additional Named Insured under the insurance policy, the Insurer must promptly contact the Attorney General of Canada to agree on the legal strategies by sending a letter, by registered mail or by courier, with an acknowledgement of receipt. For the province of Quebec, send to: Director Business Law Directorate, Quebec Regional Office (Ottawa), Department of Justice, 284 Wellington Street, Room SAT-6042, Ottawa, Ontario, K1A 0H8 For other provinces and territories, send to: Senior General Counsel, Civil Litigation Section, Department of Justice 234 Wellington Street, East Tower Ottawa, Ontario K1A 0H8 A copy of the letter must be sent to the Contracting Authority. Canada reserves the right to co-defend any action brought against Canada. All expenses incurred by Canada to co-defend such actions will be at Canada's expense. If Canada decides to co-defend any action brought against it, and Canada does not agree to a proposed settlement agreed to by the Contractor's insurer and the plaintiff(s) that would result in the settlement or dismissal of the action against Canada, then Canada will be responsible to the Contractor's insurer for any difference between the proposed settlement amount and the amount finally awarded or paid to the plaintiffs (inclusive of costs and interest) on behalf of Canada. 21.2 Marine Liability Insurance 1. The Contractor must obtain Protection & Indemnity (P&I) insurance that must include excess collision liability and pollution liability. The insurance must be placed with a member of the International Group of Protection and Indemnity Associations or with a fixed market in an amount of not less than Page 21 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME the limits determined by the Marine Liability Act, S.C. 2001, c. 6. Coverage must include crew liability, if it is not covered by Worker's Compensation as detailed in paragraph (2.) below. 2. The Contractor must obtain Worker's Compensation insurance covering all employees engaged in the Work in accordance with the statutory requirements of the Territory or Province or state of nationality, domicile, employment, having jurisdiction over such employees. If the Contractor is assessed any additional levy, extra assessment or super-assessment by a Worker's Compensation Board, as a result of an accident causing injury or death to an employee of the Contractor or subcontractor, or due to unsafe working conditions, then such levy or assessment must be paid by the Contractor at its sole cost. 3. The Protection and Indemnity insurance policy must include the following: (a) Additional Insured: Canada is added as an additional insured, but only with respect to liability arising out of the Contractor's performance of the Contract. The interest of Canada as additional insured should read as follows: Canada, represented by Public Works and Government Services Canada. (b) Waiver of Subrogation Rights: Contractor's Insurer to waive all rights of subrogation against Canada as represented by Fisheries and Oceans Canada and Public Works and Government Services Canada for any and all loss of or damage to the watercraft however caused. (c) Notice of Cancellation: The Insurer will endeavour to provide the Contracting Authority thirty (30) days written notice of cancellation. (d) Cross Liability/Separation of Insureds: Without increasing the limit of liability, the policy must protect all insured parties to the full extent of coverage provided. Further, the policy must apply to each Insured in the same manner and to the same extent as if a separate policy had been issued to each. (e) Litigation Rights: Pursuant to subsection 5(d) of the Department of Justice Act, S.C. 1993, c. J-2, s.1, if a suit is instituted for or against Canada which the Insurer would, but for this clause, have the right to pursue or defend on behalf of Canada as an Additional Named Insured under the insurance policy, the Insurer must promptly contact the Attorney General of Canada to agree on the legal strategies by sending a letter, by registered mail or by courier, with an acknowledgement of receipt. For the province of Quebec, send to: Director Business Law Directorate, Quebec Regional Office (Ottawa), Department of Justice, 284 Wellington Street, Room SAT-6042, Ottawa, Ontario, K1A 0H8 For other provinces and territories, send to: Senior General Counsel, Civil Litigation Section, Department of Justice 234 Wellington Street, East Tower Ottawa, Ontario K1A 0H8 Page 22 of - de 23 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. W8482-146156/B Buyer ID - Id de l'acheteur 030mc Client Ref. No. - N° de réf. du client File No. - N° du dossier W8482-146156 030mcW8482-146156 CCC No./N° CCC - FMS No/ N° VME 4. A copy of the letter must be sent to the Contracting Authority. Canada reserves the right to co-defend any action brought against Canada. All expenses incurred by Canada to co-defend such actions will be at Canada's expense. If Canada decides to co-defend any action brought against it, and Canada does not agree to a proposed settlement agreed to by the Contractor's insurer and the plaintiff(s) that would result in the settlement or dismissal of the action against Canada, then Canada will be responsible to the Contractor's insurer for any difference between the proposed settlement amount and the amount finally awarded or paid to the plaintiffs (inclusive of costs and interest) on behalf of Canada. 22. Applicable Laws The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Province of Ontario. 23. Priority of Documents If there is a discrepancy between the wordings of any documents that appear on the list, the wording of the document that first appears on the list has priority over the wording of any document that subsequently appears on the list. (a) The Articles of Agreement; (b) The Supplemental General Conditions 1028, 2010-08-16, Ship Construction - Firm Price; (c) The General Conditions 2030, 2013-06-27, Goods (Higher Complexity); (d) Annex "A" - Technical Statement of Requirement; (e) Annex “B” - Cost Breakdown; (f) Annex “C” - Subcontractors; (g) Annex “D” - Bidder Questions and Canada Responses; (h) Annex “E” - Inspection/Quality Assurance/Quality Control; (i) The Contractor's bid dated _____________________. Page 23 of - de 23 DND 15 Person, Black Inflatable Dive Boat – 19ft Annex “A” TECHNICAL STATEMENT OF REQUIREMENT (TSOR) FOR BOAT, LANDING, INFLATABLE 15 People (DIVE) NSN 1940-21-909-1012 1 DND 15 Person, Black Inflatable Dive Boat – 19ft 2014-03-17 TABLE OF CONTENTS 1.0 SCOPE………………………………………………………………… 6 2.0 APPLICABLE DOCUMENTS...................................... 6 2.1 OTHER PUBLICATIONS…………………………………...6 3.0 REQUIREMENTS………………………………………………… 7 3.1 DESCRIPTION……………………………………………… 7 3.2 PRINCIPAL COMPONENTS…………………………….. 7 3.2.1 3.3 Manuals………………………………………….....7 CONSTRUCTION……………………………………………. 8 3.3.1 BUOYANCY TUBES…………………………… 8 3.3.2 BOTTOM AND INFLATABLE KEEL…………. 8 3.3.3 INFLATION / DEFLATION VALVES…………. 8 3.3.4 COLOUR………………………………………… 8 3.3.5 CORDAGE………………………………………. 8 3.3.6 CARRYING HANDLES………………………… 8 3.3.7 RUBBING STRAKE…………………………….. 8 3.3.8 RUBBING STRIPS / CHAFING PATCHES…... 9 3.3.9 TOW RINGS……………………………………… 9 3.3.10 TRANSOM…………………………………………9 2 DND 15 Person, Black Inflatable Dive Boat – 19ft 3.3.11 TRANSOM DRAIN………………………………..9 3.3.12 DIAGONAL SPLASH GUARDS………………...9 3.3.13 BOWDODGER………………………………….....9 3.3.14 STORAGE POCKET………………………………9 3.3.15 FLOORBOARDS………………………………… .10 3.3.16 METAL COMPONENTS………………………… 10 3.3.17 WOODEN COMPONENTS……………………... 10 3.3.18 LIFE LINES………………………………………...10 3.3.19 IDENTIFICATION PLATES…………………….. 10 3.3.20 FABRIC MATERIAL………………………………11 4.0 ANCILLARYEQUIPMENT………………………........11 4.1 REPAIR KIT…………………………………………….11 4.2 AIR BELLOWS…………………………………………11 4.3 VALISES………………………………………………... 12 4.4 PADDLES……………………………………………………… 12 4.5 PAINTER………………………………………………...............12 4.6 TOWING BRIDLE…………………………………….............12 4.7 PRESSURE GUAGE………………………………………...12 4.8 LIFTING SLING……………………………………………......12 4.9 COXN SEAT……………………………………………..………12 4.10 BOAT COVER…………………………………………………..12 4.11 OTHER ANCILLARY…………………………………...........12 3 DND 15 Person, Black Inflatable Dive Boat – 19ft 5.0 QUALITY ASSURANCE PROVISIONS.............................13 5.1 RESPONSIBILITY OF INSPECTION………………………..13 5.2 COMPONENT MATERIAL AND INSPECTION……….....13 5.3 TEST REPORTS………………………………………………...…13 5.3.1 PRE-PRODUCTION BOATS………………………...13 5.3.2 PRE-PRODUCTION INSPECTION………………….13 5.3.3 INSPECTION FAILURE………………………………14 5.3.4 INSPECTION COMPARISON………………………..14 5.4 TESTING OF MATERIALS / SAMPLES…………………...14 5.5 CHANGE OF MATERIAL AND FITTING SPECIFIED…14 5.6 WORKMANSHIP………………………………………………….14 6.0 TESTING…………………………………………………………………15 6.1 COLLAR INFLATION TEST…………………………………...15 6.2 WATER TIGHTNESS……………………………………..15 6.3 CARRYING HANDLES………………………………………15 6.4 TOWING BRIDLE………………………………………………….15 6.5 TOWING POINTS…………………………………………………15 6.6 LIFELINES…………………………………………………………..16 4 DND 15 Person, Black Inflatable Dive Boat – 19ft 6.7 FOUR POINT LIFT SLING / LIFTING EYEBOLTS……..16 6.8 TEST AND TRIAL RECORDS………………………………...16 6.9 INSPECTION…………………………………………………….….16 6.10 TRIALS………………………………………………………………..17 7.0 Equipment Checklist inventory……………………………17 8.0 INQUIRIES………..…………………………….…………………17 5 DND 15 Person, Black Inflatable Dive Boat – 19ft 1.0 SCOPE This Technical Statement of Requirement (TSOR) states the technical requirements for NICP (DND Spares) procurement of 25ea 15 person (Dive) inflatable utilized by DND Regional Dive Centres, Fleet Diving Units, Combat Engineer Units for training and Special Operations. 2.0 APPLICABLE DOCUMENTS The following documents form part of the TSOR to the extent specified herein. Unless otherwise specified, the amendment of documents applicable to a particular contract must be as stated in the applicable data list, the request for proposal or the contract. a) b) c) C-28-020-001/TB-001 D-LM-008-011/SF-001 D-01-100-215/SF-000 d) e) f) g) i) D-02-006-008/SG-001 D-02-002-001/SG-001 D-03-003-022/SF-001 D-23-010-113/SF-001 D-01-100-214/SF-000 TEST OF SHIPBOARD APPLIANCES PREPARATION AND USE OF PACKAGING PREPARATION OF MATERIAL CHANGE NOTICE DESIGN CHANGE DEVIATION WAIVER CF IDENTIFICATION AND MARKINGS OARS, PADDLES AND STAVES REPAIR KIT, INFLATABLE BOATS PREPARATION FOR PROVISIONING DOCUMENTATION 2.1 OTHER PUBLICATIONS The following documents form part of this specification to the extent specified herein. The effective date must be that in effect on the date of manufacture. a) TP 1332(E) b) ISO 11592 c) CSA W47.2 d) ISO - 9001 CONSTRUCTION STANDARDS FOR SMALL VESSELS DETERMINATION OF MAXIMUM PROPULSION POWER FOR VESSELS UNDER 8M CWB CSA STANDARD FOR ALUMINUM WELDING QUALITY MANAGEMENT SYSTEM 6 DND 15 Person, Black Inflatable Dive Boat – 19ft 3.0 REQUIREMENTS The following are requirements that all bidders must adhere to: 3.1 DESCRIPTION The boat must as a minimum conform to the following: a) To carry 15 people and 22kg (50lbs) of equipment each. b) Load capacity: 2500kg (5500lbs) or better. c) Length overall: 5.75m to 6.0m (18.86ft to 19.68ft) d) Beam overall: 2.45m to 2.55m (8.03ft to 8.36ft) e) Horsepower rating: up to 90HP Long Shaft. f) Airtight chambers of tube set: no less than 5. g) Tube diameter: .63m to .65m (2.06ft to 2.13) h) Weight of boat: 245kg to 260kg (540lbs to 575lbs) i) Inflatable speed tubes j) Material, Military grade Polyamide, Hypalon neoprene coated fabric. k) Valise X 2, for the inflatable, floor + ancillary. l) Aluminum floor boards. m) Marine grade plywood for transom and thrust boards n) Tube set colour: Black, o) Tested 4 point lift sling p) Dive Personnel max: 6 plus associated equipment and COXN 3.2 Principal Components The principal components of the boat are: (a) (b) (c) (d) (e) (f) (g) (h) Buoyancy tube assembly with attached bottom inflatable keel and speed tubes. Removable aluminum floorboard slats complete with stringers. Fitted transom with stainless steel lifting eye bolts. Bow dodger. Inflation/deflation and pressure relief valves. Lacing cuffs and lifelines. Bow thrust board/or thrust board integral with floorboards, metal reinforced for lifting points. Ancillary equipment 3.2.1 Manuals It is the bidder’s responsibility to supply bilingual or French and English manuals. Such manuals will include: 1. Instruction: assembly including sequence of events and outboard installation. 7 DND 15 Person, Black Inflatable Dive Boat – 19ft 2. 3. 4. Schematics: to include parts and recommended spare parts with part numbers of all itemized material used. Maintenance: to include daily, monthly and annual routines. Operation: General operating procedures for inflatables. Two sets of copies must be sent to the TA for approval 30 days after contract award. The Technical Authority will retain 2 sets of approved copies. Each inflatable boat will hold 2 copies for the end users. Copies stored in the inflatables will be protected by a durable watertight bag. 3.3 CONSTRUCTION The boats will be constructed as follows: 3.3.1 Buoyancy Tubes The buoyancy tubes must be subdivided having not less than three compartments. Fabric must be polyamide Hypalon neoprene 1880 DTX. The tubeset must be so arranged that if any one compartment is damaged, the intact compartments will support the fully loaded boat. Each compartment will be fitted with an inflation/deflation valve. The tubeset must also consist of pressure relief valves. 3.3.2 Bottom and Inflatable Keel The bottom and inflatable keel must be constructed to provide rigidity to the boat in conjunction with the aluminum floorboards. They will be fabricated out of polyamide, hypalon neoprene. Optimal 1880 DTX. 3.3.3 Inflation/deflation valves The inflation/deflation valves must be supplied and installed by the Contractor and consist of the following: For easy access, the valves must be located on the inboard side of each compartment of the buoyancy tubes. The inflatable keel must have a separate inflation and deflation valve. The operating pressure for the tubes must be permanently stencilled at each valve location with lettering and numerals approximately 25.4 mm high in millibars and psi. 3.3.4 Colour The tube set colour of the proofed fabric will be black as indicated in 3.2 (n). The rubbing strake will be black and the bottom will be grey or black. 3.3.5 Cordage All cordage attached to the inflatable will be black in colour, be manufactured from water resistant “rot proof” synthetic fibre such as polypropylene and/or braided nylon. 3.3.6 Carrying Handles A minimum of eight heavy duty carrying handles must be fitted on each side, to the horizontal centreline of the buoyancy tubes directly above the rubbing strake. 3.3.7 Rubbing Strake A heavy duty rubbing strake manufactured from neoprene or an approved material by the TA must be fitted all around the boat at the outboard horizontal centreline of the buoyancy tubes. The strake will be 8 DND 15 Person, Black Inflatable Dive Boat – 19ft D-shaped approximately 101.6 mm (4 in.) wide with a centre rise of 25.4 mm (1 in.). The strake will protect the side of the boat when moored alongside and must also deflect water spray away from the boat when moving through the water. 3.3.8 Rubbing Strips and Chafing Patches Rubbing strips will be fitted to prevent damage when beaching the boat. They must be of heavy, durable material, capable of withstanding hard contact with sharp objects, to reduce wear and the hazard of puncturing the buoyancy tubes and floor. The strips will run longitudinally the entire length of the bottom of the boat. The width of the strips and the distance between the strips must be determined by the manufacturer to suit the bottom configuration of the boat to afford maximum protection. The buoyancy tubes will have a multi-grooved rubbing strip running the length of the bottom section, from the turn of the tube forward complete to the cone seam. 3.3.9 Towing Rings Two stainless steel towing rings will be fitted to the forward underside of the buoyancy chambers, one towing ring located on the port side of the boat and one towing ring located on the starboard side. The tow rings must be able to withstand a horizontal static pull of 680kg. 3.3.10 Transom The transom will be fabricated of marine grade plywood or composite construction stiffened and fitted to accommodate up to a 4 Stroke 90HP long shaft outboard motor. The transom will be an integral part of the boat. The vertical height of the transom must be between 500 mm and 550 mm at the motor location. The transom angle will provide for optimum performance of the motor utilized as recommended by the manufacturer. A non-corrosive metal mounting plate, i.e., stainless steel or anodize aluminum, will be fitted on the inboard side of the transom for the outboard motor clamps. An anodize aluminum plate, must be fitted on the outboard side for the outboard motor resting clamps. A ring bolt will be fitted on the inboard side of the transom for securing the outboard motor safety chain. A stainless steel strip or an approved material by the TA must be fitted to cover the bottom edge of the transom to prevent damage during grounding. 3.3.11 Transom Drain Two drain tubes and plugs will be fitted at an accessible position at the bottom of the transom to drain from each side of the inflatable keel. The expanding plugs must be secured to the transom with a keep chain. 3.3.12 Diagonal Splash Guards Splash guards will be fitted on the buoyancy tube and the transom to prevent the ingress of water from the propeller turbulence. 3.3.13 Bowdodger A removable bowdodger must be fitted, complete with associated support and securing arrangements. 9 DND 15 Person, Black Inflatable Dive Boat – 19ft 3.3.14 Storage Pocket A weatherproof fabric storage pocket must be fitted, located under the bowdodger. The pocket must be fitted to accept a container 460 mm long by 305 mm high and 102 mm deep. The pocket must be fitted with a weatherproof flap with a securing device, i.e., zipper, lacing or press studs. 3.3.15 Floorboards The floorboards must be made of aluminum interlocking sections. The floorboard deck will be of non-slip surface for safety. The floor, when flat, must grip against the bow thrust board, transom, and side joints between the buoyancy tubes and the fabric bottom. The floorboards must be removable when the boat is deflated. Positive locking seating’s complete with longitudinal stringers must be provided for securing the removable floorboards. The floorboards must be designed to maximize rigidity of the boat to prevent warping and twisting under operating conditions. 3.3.16 Metal Components Metal parts used in the boat construction must be of a non-corrosive material, strong and light in weight suitable for use in a marine environment, i.e., stainless steel to SAE 30316 or anodized aluminum alloy. All metal parts must be suitably configured to prevent chaffing and puncturing of the fabric. 3.3.17 Wooden Components Wooden parts used must be made of marine grade wood / plywood where as no cross sectional wooden fibres are sealed and not exposed to the outside elements. 3.3.18 Lifelines Must manufactured from waterproof, “rot proof” synthetic fibre such as polypropylene or nylon must run completely around the outer side of the tube set and 2 additional lifelines must be fitted from forward to aft on the inside attached to the buoyancy tubes. These lifelines will also be utilized for tie-down points for portable equipment that may be transported in the boat. All securing points of the lifelines must withstand a minimum static pull of 227 kg. 3.3.19 Identification Plates The Contractor must supply identification plates in both official languages of Canada in accordance with DND Standard D-02-002001/SG-001. The identification plate must be mounted on each boat at the transom. The identification plates must be fabricated from anodized aluminum, 88.9 mm (3.5 in.) by 127 mm (5 in.), and contain, as a minimum, the following data: (a) BOAT, LANDING, INFLATABLE SEARCH AND RESCUE 6 PEOPLE (b) NSN 1940 21-909-1012 (c) OEM Serial No. and DND Hull # i.e. (14-348-01) (d) OEM REC MAX HP (e) OEM NCAGE (Name and Location) (f) Contract No. *********** (g) YEAR AND MONTH OF MANUFACTURE 10 DND 15 Person, Black Inflatable Dive Boat – 19ft (h) DND CANADA MDN (i) SWL of lifting points (j) SWL of sling arrangement From (a) to (h) above must be indicated on one (1) ID plate, if sufficient space for the remainder is not possible, then an additional specification plate must be added. The serial number must begin with the last two (2) digits in the year of manufacture i.e. (14) followed by the RCN Equipment Registered Number (ERN) i.e. (348) and lastly the item fabrication in sequence i.e. (01, 02, 03 and so on) Drawings of the Identification plate and specification plate ( if applicable ) are to be submitted for approval a minimum of 30 calendar days prior to production to the Contracting Authority and the Technical Authority. 3.3.20 Fabric Material The fabric used in the manufacture of the buoyancy tubes, keel, floor and speed tubes of the boat must be of a woven fabric support of military grade polyamide 1670 DTX or better. 1880 DTX is Optimal. Thread must be a high grade polyimide 6.6. Neoprene film will be utilized to line buoyancy tubes. As the quality of material is constantly being improved, the manufacturer may use improved materials but only after obtaining prior written approval from the Technical Authority and the Contracting Authority 4.0 ANCILLARY EQUIPMENT The following are items that are part of the ancillary equipment checklist and all of the items must accompany each inflatable: 4.1 Repair Kit.- A repair kit must be provided with each boat. The repair kit will meet or exceed the contents required for NSN 2090-21-885-0184. The repair kit must consist of the following: a) Stitcher- Buffer, Galvanized steel or zinc plated – QTY 1 b) White grease pencil – QTY 1 c) Rubber rapid repair plug set, pliable hollow core, conical spiral thread Plug 0.750 inch base, 2.250 inch oal - QTY 1 Plug, 1.500 inch base, 3.250 inch oal - QTY 1 Plug, 2.000 inch base, 4.000 inch oal - QTY 1 d) e) f) g) Industrial blunt nosed Scissors-shears Hypalon 6” circular patches - QTY 3 grey, QTY 3 black Repair instructions - QTY1 Durable plastic container for contents - QTY 1 11 DND 15 Person, Black Inflatable Dive Boat – 19ft 4.2 Air Bellows.- One air bellows complete with hose and related fittings to accommodate the fitted inflation valves will be provided for each boat. The bellows must be foot operated, fabricated of rugged construction and must be capable of inflating the boat to the designed operating pressure and evacuating the air from the boat chambers prior to repacking. The air bellows must be capable of inflating the boat to the designed operating pressure within a 15 minute time frame. 4.3 Valises.- Two rugged fabric valises per boat must be provided for stowing the deflated boat, floor boards and its ancillary equipment. 4.4 Paddles.- Two, 5-6 foot, laminated paddles will be provided for each boat. Paddles must meet the requirements of D-03-003-022/SF-001. Paddles will be fitted to the inboard side of the buoyancy tubes, one on each side of the boat. Securing arrangement must be with a blade pocket and a shaft securing strap. 4.5 Painter.- A painter, of 2 in 1 braided nylon rope, 12.7 mm (1/2-in.) in diameter and 7620 mm (25 ft.) in length complete with one stainless steel snap hook which must be spliced into one end of the painter, will be supplied with each individual boat. 4.6 Towing Bridle A towing bridle of 2 in 1 braided nylon rope spliced to a stainless steel ring in the centre with a stainless steel snap hook spliced into the end of each leg must be supplied with each boat. Each leg will be 2438 mm (8 ft.) in length. 4.7 Pressure Gauge Each boat will be supplied with a pressure gauge (0 to 10 psig rated) to measure buoyancy tube pressure. This gauge must be compatible with the fitted inflation/deflation valves system. 4.8 Lifting Sling A four(4) point lifting sling will be provided with each inflatable where the entire assembly has a tested SWL of 680kgs (1500lbs) or better. The four point sling must have a tested pear shaped SS ring as the single lift point. The Sling must be fabricated from extra special steel wire rope (ESSWR), high modulus polyethylene fibre (HMPE) or another suitable synthetic product authorized by the Technical Authority. 4.9 COXN SEAT A small transom mounted COXN seat is to be supplied with each inflatable. The frame must be made from SS or anodized aluminum and durable weather resistant synthetic fabric for seat cushion and back rest. The seat must be removable with adjustable clamps in order to be mounted on Port or Starboard side of the Outboard Engine. 4.10 Boat Cover A durable custom made, waterproof, UV resistant boat cover is to be supplied with each inflatable. The cover must be made and fastened in such a way that it can not be fouled by wind force during trailering. 12 DND 15 Person, Black Inflatable Dive Boat – 19ft 4.11 Other Ancillary In addition to the ancillary above, each inflatable must consist of 1 small boat bailer, 1 small sea anchor with 10m synthetic line, marine environment water proof flash light (spare batteries and bulb), 2 heaving lines with rescue quoits and a nautical buoyant safety knife. 5.0 QUALITY ASSURANCE PROVISIONS 5.1 Responsibility for Inspection The Contractor must assume responsibility for the performance of all inspection requirements specified herein, in accordance with ISO 9001. Unless otherwise specified in the contract, the Contractor: a) May utilize any facilities deemed acceptable to DND. DND reserves the right to perform any of the inspections set forth in this specification where such inspections are deemed necessary to ensure that the items conform to prescribed requirements. b) Will establish and maintain an effective quality control system to ensure that only acceptable materials are utilized in construction of the inflatable boats. c) Must produce objective evidence by way of a detailed comparison list that all materials conform to the contract requirements, whether manufactured or processed by the Contractor or produced by subcontractors. d) Must not commence the actual construction of the inflatable boats until the Contractor’s Inspection Plan has been approved by the Inspection Authority. 5.2 Component, Material Inspection and Tests The Contractor must ensure that all components and materials utilized are manufactured, examined, and tested in accordance with this specification and/or any other tests not specified herein that the Contractor normally performs during the course of pre-production and production. All material, machinery and equipment, must be inspected by the Contractor prior to being incorporated or installed in the inflatable boat. The Contractor must replace any and all defective material and equipment discovered. 5.3 Tests Reports The Contractor must provide test reports and/or appropriate samples which may be required by DND for the verification of materials detailed in this technical statement of requirement. 5.3.1 Pre-production Boats Preproduction samples are a requirement of this specification. Preproduction samples must be completely representative of the final product, being made from parts and materials as specified and by the equipment and the process which will be used in quantity production. The supplier must fabricate two (2) complete preproduction samples within 60 days of 13 DND 15 Person, Black Inflatable Dive Boat – 19ft the Contract Award; complete with applicable test data, available to the Inspection and Technical Authority. 5.3.2 Pre-Production Inspection The Inspection Authority and Technical Authority will inspect the pre-production boats, complete with all ancillary equipment and associated valises from the boats being produced by production tooling to determine conformance to the requirements of this specification. The inspection will be performed at a pre-determined site. Acceptance of the preproduction samples does not relieve the contractor of the responsibility for compliance with all provisions of this specification. In addition to any test specified as part of the pre-production test, the Inspection Authority reserves the right to conduct any and all other tests contained in this TSOR as part of the preproduction test, and failure of such additional tests must have the same effect as failure to those tests specified as pre-production tests. 5.3.3 Inspection Failure Failure of a pre-production boat to meet any requirement specified herein, during, and as a result of the inspections and tests specified, will be cause for rejection of the pre-production boats, and will be cause for refusal by DND to continue acceptance of production boats until objective evidence has been provided by the Contractor that deficiencies have been rectified. Listed deficiencies must be rectified by the Contractor at no cost to the Crown on any and all boats previously accepted and produced under the Contract. Any deficiencies found as a result of the pre-production inspection will be considered prima facie evidence that all boats accepted prior to the completion of pre-production inspections are similarly deficient, unless objective evidence to the contrary is furnished by the Contractor and such evidence is deemed acceptable by the Inspection Authority and/or Technical Authority. 5.3.4 Inspection Comparison DND will exercise the option of selecting boats at random during the Contract production period to determine conformance to the requirements of this TSOR. The inspection will be performed by the Inspection Authority and/or Technical Authority. 5.4 Testing of Materials/Samples The Contractor will be responsible for the provision of test reports and/or appropriate samples which may be required by DND for the verification of materials specified in this specification. 5.5 Change of Material and Fittings Specified No alteration or change of materials or fittings specified herein will be permitted without prior written approval from the Technical Authority and the Contracting Authority. 5.6 Workmanship.- When inspected as specified, the finished boat will be free from bubbles, bulges, ripples, folds, wrinkles, puckers, defective or missing parts, evidence of material separation, defective or loose components or any other defects which could impair the serviceability of the boat. Before applying cement, surfaces will be thoroughly wiped clean with a cleaning solvent and must 14 DND 15 Person, Black Inflatable Dive Boat – 19ft be free from grease, dirt, oil, excess materials used in fabrication, and any other foreign materials that may be detrimental to the application of the cement and the bonding of surfaces. The ancillary equipment, valises, pump, and paddles furnished with the boat must be free of defects that may impair their serviceability. 6.0 Testing The following tests will be conducted and recorded for each inflatable during production: 6.1 Collar inflation Test The Contractor must have all inflatable parts evaluated IAW industry standard for testing inflatable hypalon coated fabric. These tests must be conducted after fabrication and when assembled as a full unit. • Air retention test • Overpressure test • Bulkhead (baffle) pressure test • Valve leak test . 6.2 Water Tightness Inflate the boat complete with floorboards to designed pressure. Position the boat in water deep enough to allow the boat to be free floating when fully loaded. Load the boat with 1000kg of weight. Allow the boat to remain in the water at an even keel for 1 hour. After 1 hour, check for ingress of water. Any ingress of water constitutes failure of the test. 6.3 Carrying Handles Inflate the boat complete with floorboards to designed pressure. Load the boat to a weight of 900 kg. Attach a calibrated electronic load cell to the first carrying handle utilizing a flat configured lift sling through the handle. Apply a vertical static load of 225 kg (500 lbs) for a period of three minutes. Following the three minutes there must be no evidence of handle separation from the buoyancy tube or any evidence of cracking at the adhesion point. Repeat this procedure for all carrying handles. Any evidence of distortion or mechanical failure will constitute as failure of the test. 6.4 Towing Bridle Inflate the boat complete with floorboards to designed pressure. Attach the towing bridle to the forward towing points. Attach towing points located on transom to a suitable anchor point with approved sling or line. Place a calibrated electronic load cell between the towing bridle and suitable anchor point. Apply a static horizontal force of 454.5 kg and maintain for a time frame of 3 minutes. There must be no evidence of permanent distortion or mechanical failure related to the towing bridle. Any evidence of separation, distortion or mechanical failure will constitute as failure of the test. 6.5 Towing Points Inflate the boat complete with floorboards to designed pressure. Attach the towing bridle to the forward towing points. Attach the towing 15 DND 15 Person, Black Inflatable Dive Boat – 19ft points located on the transom to a suitable anchor point with appropriate sling. Place a calibrated electronic load cell between the towing bridle and a suitable anchor point. Apply a static horizontal pull of 454.5 kg for a period of 3 minutes. There must be no evidence of material separation at the forward tow point or permanent distortion or mechanical failure of any part of the forward/aft tow points or of the boat. Any evidence of separation, distortion or mechanical failure will constitute as failure of the test. 6.6 Lifelines Inflate the boat complete with floorboards to designed pressure. Utilizing a calibrated electronic load cell apply a static load of 225 kg at six positions. Any evidence of separation, distortion or mechanical failure will constitute as failure of the test 6.7 Four Point Lift Sling and lifting eye bolts The Lifting Sling Arrangement must be tested IAW CFTO C-28-020-001/TB-001. In-Service Certification Requirements of Shipboard Lifting Equipment. 6.8 Test and Trial Records The Contractor is responsible to supply all test documentation and results which must include as a minimum: a. Serial number of the boat b. Recorded result of all individual tests. c. Name and signature of Contractor Test Supervisor. d. Name and signature of Inspection Authority. e. Date test/trial conducted. One copy of each test/trial result must be supplied to the Inspection Authority and the Technical Authority. 6.9 Inspection The boat and ancillary equipment must be inspected by the Inspection Authority and/or the Technical Authority for the following defects: (a) Sub-standard workmanship. (b) Material not as specified. (c) Non-conformance to dimensions and weights specified. herein or agreed to by the Inspection Authority. (d) Parts incorrect, missing, not correctly attached, or damaged. (e) Fabric lapped less than 25.4 mm (1 in.) on transversal seams or less than 50 mm on longitudinal seams. (f) Tapes less than 25.4 mm (1 in.) wide. (g) Tape ends overlapped less than 50.8 mm (2 in.). (h) Warp threads not running circumferentially around tube sections. (i) Location of carrying handles incorrect. (j) Inflation/deflation valves not easily accessible. (k) Inflation/deflation valves not installed as specified . (l) Colour not as specified. (m) Transom and forward eye bolts not properly located/installed. 16 DND 15 Person, Black Inflatable Dive Boat – 19ft (n) (o) (p) (q) (r) (s) (t) Markings not as specified. Incorrectly fitted floorboards. Towing bridle not as specified. Inflation/deflation pump inadequate in capacity or design. Identification plate not fabricated or installed. Tube pressure stencilling incorrect. Empty weight of the inflatable. Pre-production and production boats must contain nil repair patches. 6.10 Trials. - The Contractor must conduct a sea trial using the first article boat. This boat will be fitted with a 50-90HP tiller outboard engine complete with fuel tank and fuel lines. The boat must be tested with one operator and driven at full power hard port and starboard turns. The boat must be stable throughout the test and show no signs of cavitation. The Contractor will provide the operator and rated outboard engine complete with fuel system for this trial. 7.0 Equipment Check List Inventory Will be checked and a listing will be certified by the Inspection Authority. 8.0 Inquiries Any inquiries relating to this Technical Statement of Requirement are to be referred to the PWGSC Contracting Authority who will direct questions to the Technical Authority and / or Inspection Authority. 17 DND 15 Person, Black Inflatable Dive Boat – 19ft 2014-03-17 . 18 ANNEX “C” SUBCONTRACTORS Specification Item Description of Goods/Services (Including Make, Model Number as applicable) Name of Supplier Address of Supplier ANNEX “D” BIDDER'S QUESTIONS AND CANADA RESPONSES Solicitation # W8482-146156 REQUIREMENT: TWENTY-FIVE (25) 5.75 TO 6.0M INFLATABLE BOATS FOR THE DEPARTMENT OF NATIONAL DEFENCE. to be completed as required during bid solicitation. ANNEX “E” - INSPECTION/QUALITY ASSURANCE/QUALITY CONTROL 1. Conduct of Inspection (a) Inspections will be conducted in accordance with the ITP provided and accepted by the Inspection Authority and as detailed in this Annex. (b) The Contractor must provide its own staff or subcontractors to conduct inspections, tests and trials; excepting that Technical Authority or Inspection Authority personnel may be designated in the specifications, in which case the Contractor must ensure that its own staff are provided in support of such inspection/test/trial. (c) As applicable, the Contractor must ensure that the required conditions stated in the specification prevail at the commencement of, and for the duration of, each inspection/test/trial. (d) The Contractor must ensure that personnel required for equipment operation and records taking during the inspection/test/trial are briefed and available at the start and throughout the duration of the inspection/test/trial. Tradesmen or FSRs who may be required to effect minor changes or adjustments in the installation must be available at short notice. (e) The Contractor is to coordinate the activities of all personnel taking part in each inspection/test/trial and ensure that safe conditions prevail throughout the inspection/test/trial. 2. Inspection Records and Reports (a) The Contractor on the inspection record, test or trials sheets as applicable must record the results of each inspection. The Contractor must maintain files of completed inspection records. (b) The Contractor's Quality Control (QC) representative (and the FSR when required) must sign as having witnessed the inspection, test or trial on the inspection record. The Contractor must forward originals of completed inspection records, together with completed test(s) and/or trials sheets to the Inspection Authority as they are completed. (c) Unsatisfactory inspection/test/trial results, for which corrective action cannot be completed during the normal course of the inspection/test/trial, will require the Contractor to establish and record the cause of the unsatisfactory condition to the satisfaction of the Inspection Authority. Canada representatives may assist in identification where appropriate. (d) Corrective action to remove cause of unsatisfactory inspections must be submitted to the Contracting Authority and to the Inspection Authority in writing by the Contractor, for approval before affecting such repairs and rescheduling of the unsatisfactory inspection/test/trial. Such notices must be included in the final records passed to the Contracting Authority and to the Inspection Authority. (e) The Contractor must undertake rectification of defects and deficiencies in the Contractor's installation or repair as soon as practicable. The Contractor is responsible to schedule such repairs at its own risk. (f) The Contractor must reschedule unsatisfactory inspections after any required repairs have been completed. (g) Quality Control, Inspection and Test records that substantiate conformance to the specified requirements, including records of corrective actions, must be retained by the Contractor for three (3) years from the date of completion or termination of the Contract and must be made available to the Contracting Authority and to the Inspection Authority upon request. 3. Inspection and Trials Process 3.1 Drawings and Purchase Orders (a) Upon receipt of two (2) copies of each drawing or purchase order, the designated Inspection Authority will review its content against the provisions of the TSOR. Where discrepancies are noted, the Inspection Authority will formally advise all concerned, in writing using a Discrepancy Notice. The resolution of any such discrepancy is a matter for consultation between the Contractor and other Government of Canada Authorities. 3.2 Inspection (a) Upon receipt and acceptance of the Contractor's ITP, inspection will consist of a number of Inspection Points supplemented by such other inspections, tests, demonstrations and trials as may be deemed necessary by the Inspection Authority to permit him to certify that the work has been performed in compliance with the provisions of the specification. The Contractor must be responsible for notifying the designated Inspection Authority of when the work will be available for inspection, sufficiently in advance to permit the designated Inspection Authority to arrange for the appropriate inspection. (b) The Inspection Authority will inspect the materials, equipment and work throughout the project against the provisions of the specification and, where non-conformances are noted, will issue appropriate INSPECTION NON-CONFORMANCE REPORTS. (c) The Contract requires the implementation of a Quality Assurance/Quality Control system, so the Inspection authority must require that the Contractor provide a copy of its internal inspection report pertaining to a work item before conducting the requested inspection. If third party inspections are required by the Contract (e.g. inspections by a certified CWB 178.2 welding inspector), the reports of these inspections must be required before the Work is inspected by the Inspection Authority. (d) The QA/QC system is a requirement, so if the documentation is presented to the Inspection Authority before an inspection stating that the Work is satisfactory but the Inspection Authority finds that the Work has not been satisfactorily inspected, the Inspection Authority must issue an Inspection Non-conformance Report against the Work and another against the failure of the Contractor's QA/QC system. (e) Before carrying out any inspection, the Inspection Authority must review the requirements for the Work and the acceptance and/or rejection standards to be applied. Where more than one standard or requirement is called up and they are potentially conflicting, the Inspection Authority must refer to the order of precedence in the Contract to determine the standard or requirement to be applied. 3.3 Inspection Non-conformance report (a) An Inspection Non-conformance report will be issued for each non-conformance noted by the Inspection Authority. Each report will be uniquely numbered for reference purposes, will be signed and dated by the Inspection Authority, and will describe the non-conformance. (b) When the non-conformance has been corrected by the Contractor and has been re-inspected and accepted by the Inspection Authority, the Inspection Authority will complete the Report by adding an applicable signed and dated notation. (c) At the end of the project, the content of all Inspection Non-conformance Reports which have not been signed-off by the Inspection Authority will be transferred to the Acceptance documents before the Inspection Authority's certification of such documents. 3.4 Tests, Trials, and Demonstrations (a) To enable the Inspection Authority to certify that the Work has been performed satisfactorily, in accordance with the Contract and specifications, the Contractor must schedule, co-ordinate, perform, and record all specified tests, trials and demonstrations required by the Inspection Authority and the Specifications and any additional tests and trials performed by the Contractor required by the Inspection Authority. (b) Where the specifications contain a specific performance requirement for any component, equipment, sub-system or system, the Contractor must test such component, equipment, sub-system or system to the satisfaction of the Inspection Authority, to prove that the specified performance has been achieved and that the component, equipment, sub-system or system performs as required by the specifications. (c) Tests, trials and demonstrations must be conducted in accordance with a logical, systematic schedule which must ensure that all associated components and equipment are proven before sub-systems demonstration or testing, and that sub-systems are proven before system demonstration or testing. (d) Where the Specifications do not contain specific performance requirements for any component, equipment, sub-system or system, the Contractor must demonstrate such component, equipment, sub-system or system to the satisfaction of the Inspection Authority. (e) The Contractor must co-ordinate each test, trial and demonstration with all interested parties, including the Inspection, Contracting and Technical Authorities; regulatory authorities; Classification Society; Sub-contractors; etc. The Contractor must provide the Inspection Authority and other Government of Canada Authorities with a minimum of ten (10) working days notice of each scheduled test, trial, or demonstration. (f) The Contractor must keep written records of all tests, trials, and demonstrations conducted required by the QA System. (g) The Contractor must in all respects be responsible for the conduct of all tests and trials in accordance with the requirements of the Contract. (h) The Contracting Authority and the Inspection/Technical Authority reserve the right to defer starting or continuing with any sea trials for any reasonable cause including but not limited to adverse weather, visibility, equipment failure or degradation, lack of qualified personnel and inadequate compliance with safety standards.
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