Dragon
NaturallySpeaking
Training Workbook
Version 12
Solutions
by Alexandria Carstens
ABOUT THE AUTHOR: Alexandria Carstens has been a Certified Trainer for Dragon NaturallySpeaking and
Dragon Medical speech recognition software since 2000. Alexandria has been beta testing Dragon since 2001, working
closely with its software engineers to continually improve the application.
What started as a 24 page booklet in 2000, the Speakeasy Solutions Dragon NaturallySpeaking Training
Workbook quickly grew to approximately 300 pages. The intent was to remove the client's responsibility of actively
taking notes during a training session so that they could focus on the subject at hand – using Dragon effectively.
Training materials are constantly being rewritten and improved.
Alexandria began the Speakeasy Solutions blog in 2009, the purpose to share factual information about the speech
recognition and digital dictation industry from an objective viewpoint.
Alexandria has been a passionate user of Dragon since 1998, when she became stricken with chronic upper limb
soft tissue damage. As a result of this lifelong debilitating condition, learning the "ins and outs" of realistically using
Dragon has been paramount to her continued use of computer technology.
Alexandria is not content to simply be a user of Dragon, but as she says she "lives,
eats, and breathes Dragon" for not only her benefit, but in order to assist her
clients.
A devotee of efficiency, Alexandria is ever determined to utilize those aspects
of Dragon that will accomplish the most effective results in any given workflow
scenario. Alexandria is always keen to explore improved methods of using Dragon
for virtually any task involving the computer, and takes great pleasure in assisting
others do the same.
Alexandria studied Geology Chemistry at Queen's University in Kingston, Ontario,
but quickly found a home for her innate administrative and computer skills within
engineering and legal situations.
Alexandria enjoys living in Vancouver, British Columbia, a city perfect for her
foodie pursuits. She enjoys "all things Japanese", history, future technologies, automobiles, table top games, photography, nature, nutrition, reading and cinema.
Dragon NaturallySpeaking Training Workbook
Version 12
by Alexandria Carstens of Speakeasy Solutions Inc.
Copyright © 2012 Alexandria Carstens. All rights reserved.
ISBN: 978-0-9917040-0-2
Printed in Canada.
Published by Speakeasy Solutions, P.O. Box 21720, 1424 Commercial Drive,
Vancouver, British Columbia, V5L 5G3 Canada
No part of this book may be used or reproduced or transmitted in any form or by any means, electronic or mechanical,
including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Speakeasy Solutions Inc., unless such copying is expressly permitted by regional copyright law.
This workbook is for persons using Dragon Version 12, and who receive training from Speakeasy Solutions Inc.
The contents of this document are subject to change without notice. The publisher and author assumes no responsibility
for errors or omissions, or for damages resulting from the use of the information contained herein.
The names of all products mentioned herein are for identification purposes only and may be trademarks or registered
trademarks of their respective owners. Speakeasy Solutions Inc. disclaims any affiliation, association, connection with,
sponsorship, or endorsement by such owners with the exception of Nuance, for whom Speakeasy Solutions Inc. are authorized resellers and trainers of Dragon, Sennheiser Olympus, and Philips, for whom Speakeasy Solutions are authorized
distributors.
604-264-9109 or 1-888-964-9109
604-264-9105
speakeasysolutions.com
[email protected]
speakeasysolutions.com/blog
speakeasysolutions.com/newsletter
speakeasysolutions.com/client-access-area
speakeasysolutions.com/make-an-inquiry
twitter.com/#!/SeSDictation
facebook.com/speakeasysolutions
WARNING: When using speech recognition on an ongoing basis, you should endeavour to maintain a healthy voice.
The possibility of vocal strain is very real if you speak quite a bit throughout the day.
In order to prevent potential stress to the vocal cords, you should keep them lubricated. You can achieve vocal cord
lubrication most effectively by drinking large amounts of water. Since a couple of hours must pass for the vocal cords
to absorb the water you drink, you should begin drinking water early in the morning, or as soon as you wake up.
Avoid drinking liquids with caffeine, alcohol, or sugar as each of these substances dehydrate your body and your vocal
cords, leaving you susceptible to vocal strain. Room temperature water is the best to drink; therefore, you may wish to
keep a jug of water near your desk at all times. Refill your cup or water bottle from the jug and when the jug is empty,
refill it from your main water source.
© 2012 Speakeasy Solutions Inc.
1
This workbook is not intended to replace training and guidance from a professional
Dragon Trainer. This workbook is designed for use as an adjunct to the training program
given, and as a resource after training is complete.
As always, feel free to contact Speakeasy Solutions Inc. with any questions or concerns that
you have at any time. Thank you.
Dragon is licensed per user, and not per machine/computer. This is an extremely flexible licensing arrangement and takes into account the reality that most individuals have
a main PC, a notebook, a home computer or may have several offices. If an assistant is
performing corrections, an additional license is not necessary.
Please contact Speakeasy Solutions Inc. should you require additional licenses of Dragon.
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Speakeasy Solutions Training Workbook  Dragon 12
Contents
Speakeasy Solutions Dragon Training Workbook_____________________________________________________1
Visual Format of Workbook______________________________________________________________________20
A.
Creating a User Profile____________________________________________________________________23
1.
Microphone Placement_____________________________________________________________________23
2.
Creating a New User_______________________________________________________________________23
i.
User Profile Creation__________________________________________________________________23
ii.Accent____________________________________________________________________________25
iii.
Speech Device_______________________________________________________________________25
iv.
Microphone Check____________________________________________________________________26
v.
Initial General Training________________________________________________________________28
vi.
Read Training Text___________________________________________________________________28
vii.
Personalize Your Vocabulary_____________________________________________________________30
B.
Beginning to Use Dragon_________________________________________________________________33
1.
The Basic Concept of Speech Recognition______________________________________________________33
i.
Evolution of Input____________________________________________________________________33
ii.
How Dragon Works__________________________________________________________________33
iii.
What is a User Profile?________________________________________________________________33
iv.
Reasons for Speech Recognition____________________________________________________________33
v.
Computer Overuse____________________________________________________________________34
vi.
Vocal Strain________________________________________________________________________34
vii.Ideally____________________________________________________________________________34
viii.
2.
Power Speech Recognition Use____________________________________________________________34
Starting Dragon__________________________________________________________________________35
i.
When to Start Dragon_________________________________________________________________35
ii.
Opening a User Profile_________________________________________________________________35
iii.
Dictation Source_____________________________________________________________________36
iv.Vocabulary_________________________________________________________________________36
3.
v.
Location of User Profiles_______________________________________________________________36
vi.
Switching a User Profile________________________________________________________________36
vii.
Which User Profile Is Open______________________________________________________________36
viii.
Closing a User Profile__________________________________________________________________37
Dragon Setup____________________________________________________________________________37
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i.QuickStart_________________________________________________________________________37
ii.Options___________________________________________________________________________37
iii.
Auto-Formatting Options_______________________________________________________________47
iv.
Administrative Settings_________________________________________________________________49
4.Speaking________________________________________________________________________________52
i.
Where to Speak_____________________________________________________________________52
ii.
How to Speak (Quick, Clear, Complete & Continuous)___________________________________________52
iii.Water____________________________________________________________________________53
5.
iv.
Speaking Dictation___________________________________________________________________53
v.
Speaking Commands__________________________________________________________________53
Microphone Control_______________________________________________________________________54
6.DragonBar______________________________________________________________________________55
7.
Dictating Spaces & Punctuation______________________________________________________________57
i.
Dictating Spaces_____________________________________________________________________57
ii.Punctuation________________________________________________________________________57
8.
Results Display___________________________________________________________________________58
i.
Two Preliminary Results Variants_________________________________________________________58
ii.
Show Preliminary Results Enabled_________________________________________________________59
iii.
Show Preliminary Results Disabled_________________________________________________________59
iv.
Context Menu_______________________________________________________________________59
v.
Dragon Does Not Understand You_________________________________________________________60
vi.
Contextually Speaking_________________________________________________________________60
9.
Recognition History_______________________________________________________________________60
C.
Editing Text____________________________________________________________________________63
1.
Full Text Control_________________________________________________________________________63
i.Introduction________________________________________________________________________63
ii.Availability________________________________________________________________________63
2.
Moving the Cursor & Inserting Text___________________________________________________________64
i.Introduction________________________________________________________________________64
3.
ii.
Essential Navigation Commands__________________________________________________________64
iii.
General Positioning___________________________________________________________________65
Selecting Text____________________________________________________________________________66
i.Introduction________________________________________________________________________66
4
Speakeasy Solutions Training Workbook  Dragon 12
ii.
Selecting Specific Text__________________________________________________________________67
iii.
Selecting from the Current Cursor Position____________________________________________________67
iv.
Additional Selection Concepts_____________________________________________________________67
v.Methodology________________________________________________________________________68
vi.
4.
Multiple Text Matches_________________________________________________________________68
Deleting Text____________________________________________________________________________69
i.Introduction________________________________________________________________________69
ii.
Deleting Specific Text__________________________________________________________________69
iii.
Immediate Deletion After Dictating_________________________________________________________70
iv.
Resume With_______________________________________________________________________71
v.
Deleting from the Current Cursor Position____________________________________________________72
vi.
Undo vs. Scratch_____________________________________________________________________72
vii.Backspace__________________________________________________________________________73
5.
Cut, Copy & Paste_________________________________________________________________________73
i.
Cut & Copy Specific Text_______________________________________________________________74
ii.
Step by Step Cut, Copy & Paste__________________________________________________________74
iii.
Cutting & Copying from the Current Cursor Position____________________________________________74
iv.
Copying Text into Another Document_______________________________________________________75
6.Capitalization____________________________________________________________________________75
i.Introduction________________________________________________________________________75
ii.
When to Capitalize___________________________________________________________________76
iii.
Command Structure___________________________________________________________________76
iv.
Capitalizing as Needed_________________________________________________________________77
v.
Capitalizing Specific Text_______________________________________________________________77
vi.
Capitalizing After the Fact______________________________________________________________77
vii.
Turning Capitalization on and off _________________________________________________________78
viii.
Adding Capitalized Phrases_____________________________________________________________78
ix.Methodology________________________________________________________________________79
7.
When to Best Use Which Command Method____________________________________________________80
i.Introduction________________________________________________________________________80
ii.
"<something> (word(s))" or "<something> (first two words) through (last two words)"______________________80
iii.
Strategic "<something> that"____________________________________________________________80
iv.
"select (word(s))" & "<something> that"____________________________________________________80
© 2012 Speakeasy Solutions Inc.
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v.Summary__________________________________________________________________________81
D.
Correcting Text__________________________________________________________________________83
1.
Editing versus Correcting___________________________________________________________________83
i.Introduction________________________________________________________________________83
2.
3.
ii.
User Error Versus Dragon Error_________________________________________________________83
iii.
The Purpose of Correction______________________________________________________________83
iv.
Select or Correct______________________________________________________________________83
Correction Methods_______________________________________________________________________84
i.
Initiating Correction___________________________________________________________________84
ii.
What to Correct_____________________________________________________________________85
iii.
Choosing the Correct Word or Phrase_______________________________________________________85
iv.
How Dragon Learns__________________________________________________________________86
The Spelling Window______________________________________________________________________87
i.Introduction________________________________________________________________________87
4.
ii.
Dictating Into the Spelling Window_________________________________________________________87
iii.
International Communications Alphabet (ICA)________________________________________________88
iv.
Navigating the Spelling Window __________________________________________________________88
v.
Deleting in the Spelling Window___________________________________________________________88
vi.
Editing a Choice_____________________________________________________________________89
vii.
Playing Back in the Spelling Window_______________________________________________________89
Smart Format Rules_______________________________________________________________________90
i.Introduction________________________________________________________________________90
5.
ii.
Smart Format Rule Options_____________________________________________________________91
iii.
Disabling the Smart Format Rules_________________________________________________________92
Improving & Saving Your User Profile_________________________________________________________92
i.
Improving Your User Profile_____________________________________________________________92
ii.
Saving Your User Profile________________________________________________________________92
iii.
When Not to Save Your User Profile_______________________________________________________93
iv.
Saving Your User Profile on Exit__________________________________________________________93
v.
Saving Your Work____________________________________________________________________93
6.
Train During Correction____________________________________________________________________93
7.
Quick Correction_________________________________________________________________________93
8.
Correct That_____________________________________________________________________________94
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Speakeasy Solutions Training Workbook  Dragon 12
E.
Dictating Numerics, Special Characters & Phrases____________________________________________95
1.
Summary of Punctuation & Characters_________________________________________________________95
2.
Formatting Numbers & Special Phrases________________________________________________________96
i.Introduction________________________________________________________________________96
ii.
Tips for Speaking Numbers______________________________________________________________97
iii.
Numbers as Text or Numerics____________________________________________________________97
iv.
Forcing Numbers_____________________________________________________________________97
v.
Percent Sign (%)_____________________________________________________________________98
vi.Currencies_________________________________________________________________________98
vii.
Postal Codes________________________________________________________________________98
viii.
Telephone Numbers___________________________________________________________________99
ix.
Numbers Mode______________________________________________________________________99
x.Fractions_________________________________________________________________________100
xi.Dates___________________________________________________________________________100
3.
xii.
Times of Day______________________________________________________________________101
xiii.
Roman Numerals___________________________________________________________________101
xiv.
Street Addresses____________________________________________________________________102
xv.
Abbreviations & Contractions___________________________________________________________102
xvi.
Units of Measure___________________________________________________________________102
Commands, Dictation & Modes_____________________________________________________________103
i.
Forcing Recognition___________________________________________________________________103
ii.
Command Mode____________________________________________________________________103
iii.
Dictation Mode_____________________________________________________________________104
iv.
Normal Mode______________________________________________________________________104
v.
Summary of Modes__________________________________________________________________104
F.
Dictating Uncommon Text_______________________________________________________________ 105
1.
Spell Command__________________________________________________________________________105
i.Introduction_______________________________________________________________________105
ii.
Spelling While You Dictate_____________________________________________________________105
iii.
Spelling Window____________________________________________________________________106
iv.
Spell Mode________________________________________________________________________106
2.
Accented Letters_________________________________________________________________________107
3.
URLs & Email__________________________________________________________________________107
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i.URLs___________________________________________________________________________107
ii.Email___________________________________________________________________________108
4.
Hyphenated Words_______________________________________________________________________108
i.Introduction_______________________________________________________________________108
5.
ii.
Automatic Hyphenation_______________________________________________________________108
iii.
Removing Hyphenation________________________________________________________________108
iv.
Adding Hyphenation_________________________________________________________________109
Compound Words________________________________________________________________________110
i.Compounding______________________________________________________________________110
ii.
Removing Compounding_______________________________________________________________110
6.
Multiple Versions of a Word________________________________________________________________110
7.
Apostrophe Ess ('s), Plurals & Possessives_____________________________________________________111
G.
Formatting Text________________________________________________________________________ 113
1.Introduction____________________________________________________________________________113
2.
Formatting Specific Text___________________________________________________________________114
3.
Formatting After the Fact__________________________________________________________________115
4.
Text Alignment__________________________________________________________________________115
5.
Text Font & Size_________________________________________________________________________116
6.
Bulleted & Numbered Lists_________________________________________________________________117
7.
Quotation Marks & Brackets________________________________________________________________117
8.
Automatic Punctuation____________________________________________________________________118
H.
Controlling the Computer________________________________________________________________ 119
1.Introduction____________________________________________________________________________119
2.
3.
8
Pressing Keyboard Keys___________________________________________________________________120
i.
Single Keyboard Key__________________________________________________________________120
ii.
Multiple Keyboard Keys_______________________________________________________________120
iii.
Function & Numeric Keys_____________________________________________________________121
Mouse Clicking__________________________________________________________________________121
i.
Click Command Options______________________________________________________________121
ii.
Menus & Buttons___________________________________________________________________122
iii.
Alt Key Rule (Accelerator Keys)__________________________________________________________122
iv.
Dialog Box Tabs____________________________________________________________________123
v.
Drop Down Lists___________________________________________________________________123
Speakeasy Solutions Training Workbook  Dragon 12
4.
vi.
Scroll Boxes_______________________________________________________________________124
vii.
Radio Buttons & Check Boxes__________________________________________________________125
viii.
Text Boxes/Fields___________________________________________________________________125
ix.
Navigating Your Computer via Keyboard____________________________________________________125
Starting Applications______________________________________________________________________125
i.
Start Menu________________________________________________________________________125
ii.
Shorter Names for Popular Applications____________________________________________________125
5.
Opening Utilities_________________________________________________________________________126
6.
Opening Your Items______________________________________________________________________126
7.
Opening Desktop Items, Documents & Folders ________________________________________________126
8.
Resizing Windows________________________________________________________________________127
9.
Switching Between Open Windows___________________________________________________________127
10.
Exiting Dragon__________________________________________________________________________128
11.
Shutting Down & Restarting Your Computer___________________________________________________128
12.
Disabling Dragon Commands_______________________________________________________________129
13.
MouseGrid & Mouse Clicking_______________________________________________________________130
14.
15.
i.
Mouse Clicking_____________________________________________________________________130
ii.
Mouse Positioning___________________________________________________________________130
Mouse Movements_______________________________________________________________________132
i.
Setup Options______________________________________________________________________132
ii.
Moving a Specific Distance_____________________________________________________________132
iii.
Dragging with the MouseGrid___________________________________________________________134
iv.
Moving & Dragging Fluidly____________________________________________________________134
Available Commands______________________________________________________________________135
i.
Natural Language Commands___________________________________________________________135
ii.Sidebar__________________________________________________________________________135
iii.
16.
Command Browser___________________________________________________________________136
Basic Text Control Text Areas & Applications__________________________________________________138
i.
Speaking Dictation & Commands________________________________________________________138
ii.
Dictation Box______________________________________________________________________139
17.Text-to-speech__________________________________________________________________________141
i.Introduction_______________________________________________________________________141
ii.
Visual Limitations__________________________________________________________________141
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iii.
Email & Correspondence Reading________________________________________________________141
iv.
Proofreading & Dyslexia______________________________________________________________141
v.
Setup Options______________________________________________________________________141
vi.Execution_________________________________________________________________________142
18.
Voice Shortcuts for Desktop Search__________________________________________________________143
i.Introduction_______________________________________________________________________143
ii.
Setup Options______________________________________________________________________143
iii.Execution_________________________________________________________________________143
19.
Voice Shortcuts for Web Search_____________________________________________________________144
i.Introduction_______________________________________________________________________144
ii.Execution_________________________________________________________________________144
I.
Refining Your Vocabulary________________________________________________________________ 147
1.
Vocabulary Editor Overview________________________________________________________________147
i.Introduction_______________________________________________________________________147
ii.Layout___________________________________________________________________________147
2.
iii.
Written Form Conventions______________________________________________________________148
iv.
Spoken Form Conventions______________________________________________________________149
v.
Make That a Phrase & Add Spoken Form__________________________________________________149
Adding Items to the Vocabulary Editor________________________________________________________149
i.Introduction_______________________________________________________________________149
ii.
Adding a Phrase____________________________________________________________________150
iii.
Adding Acronyms___________________________________________________________________151
iv.
Adding Unusual & Foreign Words_______________________________________________________152
v.
Adding Words with Symbols ____________________________________________________________152
3.
Deleting Vocabulary Items_________________________________________________________________153
4.
Training Items___________________________________________________________________________154
5.
i.
Training via the Vocabulary Editor_______________________________________________________154
ii.
Training via the Train Words Dialog Box___________________________________________________155
iii.
Training via Selecting_________________________________________________________________155
Item Behaviour & Properties_______________________________________________________________156
i.General__________________________________________________________________________156
10
ii.
Normal Formatting__________________________________________________________________156
iii.
Alternate Written Form 1 & 2__________________________________________________________157
Speakeasy Solutions Training Workbook  Dragon 12
6.
Legal Citations__________________________________________________________________________158
7.
Quick Phrase Addition____________________________________________________________________159
8.
When to Correct & When to Add a Word or Phrase to the Vocabulary_______________________________159
9.
Steps for Resolving Misrecognitions__________________________________________________________160
10.
Help from Speakeasy Solutions______________________________________________________________161
11.
Importing & Exporting Word Lists___________________________________________________________161
i.Introduction_______________________________________________________________________161
12.
ii.
Word List Formats__________________________________________________________________161
iii.
Exporting Word Lists________________________________________________________________161
iv.
Preparing Word Lists for Importing_______________________________________________________162
v.
Importing Word Lists_________________________________________________________________163
Learn from Specific Documents_____________________________________________________________165
i.
Improve Recognition Accuracy___________________________________________________________165
ii.
Document Formats for Analysis__________________________________________________________165
iii.
Performing the Analysis_______________________________________________________________165
13.
Increase Accuracy from Email______________________________________________________________169
14.
Prompted User Profile Maintenance for Vocabulary______________________________________________171
15.
Dragon's Automatic Vocabulary Modification___________________________________________________171
J.
Refining Your Audio_____________________________________________________________________ 173
1.Introduction____________________________________________________________________________173
2.
Checking Your Microphone Settings__________________________________________________________173
3.
Playing Back Your Audio__________________________________________________________________174
i.Introduction_______________________________________________________________________174
ii.
Diminished Accuracy_________________________________________________________________174
iii.
Setup Options______________________________________________________________________174
iv.Execution_________________________________________________________________________174
v.
Extras Toolbar_____________________________________________________________________175
4.
Additional General Training________________________________________________________________175
5.
Accuracy Tuning_________________________________________________________________________177
i.Introduction_______________________________________________________________________177
ii.
Running the Optimizer________________________________________________________________178
iii.
Schedule the Optimizer to Run Later_______________________________________________________179
iv.
Running the Optimizer on a Roaming User Profile_____________________________________________180
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K.
Custom Voice Commands________________________________________________________________ 181
1.
Voice Command Overview_________________________________________________________________181
i.
Text & Graphics___________________________________________________________________181
ii.Step-by-Step_______________________________________________________________________181
2.
3.
iii.
Macro Recorder_____________________________________________________________________181
iv.
Advanced Scripting__________________________________________________________________181
MyCommands Editor Dialog Box____________________________________________________________182
i.
MyCommands Overview_______________________________________________________________182
ii.
Maintaining a List of Commands________________________________________________________183
Text & Graphics Commands________________________________________________________________184
i.Introduction_______________________________________________________________________184
ii.
Simple Text_______________________________________________________________________184
iii.Lists____________________________________________________________________________185
iv.
4.
Voice Fields_______________________________________________________________________186
Step-by-Step Commands___________________________________________________________________187
i.Introduction_______________________________________________________________________187
ii.Keystrokes________________________________________________________________________188
iii.
Open (application)___________________________________________________________________188
iv.Wait____________________________________________________________________________189
v.
Type Text_________________________________________________________________________189
vi.
Send Keys_________________________________________________________________________189
vii.
Stop Listening______________________________________________________________________190
viii.
Microphone On_____________________________________________________________________190
ix.
Microphone Off ____________________________________________________________________190
x.
Completing the Command______________________________________________________________190
5.
Macro Recorder Commands________________________________________________________________190
6.
Advanced Scripting Commands_____________________________________________________________191
7.
Viewing Custom Commands________________________________________________________________192
8.
Editing, Duplicating & Deleting Custom Commands_____________________________________________192
12
i.
Editing a Command__________________________________________________________________192
ii.
Creating a New Copy of a Command______________________________________________________193
iii.
Deleting a Command_________________________________________________________________193
Speakeasy Solutions Training Workbook  Dragon 12
9.
Sharing Commands_______________________________________________________________________193
i.Rationale_________________________________________________________________________193
ii.
Exporting Commands________________________________________________________________193
iii.
Importing Commands_________________________________________________________________194
iv.
Changing the Group & Availability of Multiple Commands_______________________________________195
L.
User Profile Maintenance________________________________________________________________ 197
1.
Additional General Training________________________________________________________________197
2.
Backing up Your User Profile_______________________________________________________________197
i.Rationale_________________________________________________________________________197
3.
ii.
Automatic User Profile Backup & Restore__________________________________________________197
iii.
Manual User Profile Backup (Dragon Export)________________________________________________198
iv.
Manual User Profile Backup (From Hard Drive)______________________________________________199
v.
Backup Frequency & Organization_______________________________________________________200
vi.
Known Good User Profile______________________________________________________________200
vii.
User Profile Import__________________________________________________________________200
Computer Use Tips & Maintenance__________________________________________________________201
i.
Restarting Your Computer______________________________________________________________201
ii.
Try Turning It off and on Again_________________________________________________________201
iii.
Multiple Monitors___________________________________________________________________201
iv.
Eliminate Unnecessary Applications_______________________________________________________201
v.Antivirus_________________________________________________________________________201
4.
vi.
Defragmenting & Updating_____________________________________________________________202
vii.
Scheduled Maintenance Summary_________________________________________________________202
Achieving Maximum Accuracy______________________________________________________________202
i.
Short Term Summary_________________________________________________________________202
ii.
Long Term Summary_________________________________________________________________202
5.
Achieving Maximum Productivity____________________________________________________________203
6.
The Accuracy Center_____________________________________________________________________203
7.
Incorporating Speech Recognition Into Your Routine_____________________________________________203
M.
Tips for Frequently Used Applications with Dragon__________________________________________205
1.Introduction____________________________________________________________________________205
2.
Microsoft Windows Explorer_______________________________________________________________205
3.
Open & Save Dialog Boxes_________________________________________________________________206
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4.
Web Browsers & HTML Interfaces___________________________________________________________206
5.
Microsoft Office_________________________________________________________________________207
6.
Microsoft Word__________________________________________________________________________208
7.
Microsoft Outlook_______________________________________________________________________208
8.
Microsoft Excel__________________________________________________________________________209
9.
Microsoft PowerPoint_____________________________________________________________________209
10.
Facebook & Twitter______________________________________________________________________209
11.
Gmail & Hotmail________________________________________________________________________209
N.
Multicomputer Setups___________________________________________________________________ 213
1.
Roaming User Profile_____________________________________________________________________213
i.Introduction_______________________________________________________________________213
ii.
Specifics of Use_____________________________________________________________________213
iii.Implementing_______________________________________________________________________214
2.
Citrix Environments______________________________________________________________________214
3.
Remote Desktop Connection_______________________________________________________________214
O.
Saving Your Recorded Speech_____________________________________________________________ 215
1.Introduction____________________________________________________________________________215
2.
i.
Why Save Your Recorded Speech__________________________________________________________215
ii.
Setup Options______________________________________________________________________215
Creating & Saving Documents with Recorded Speech_____________________________________________215
i.
Rules & Conventions_________________________________________________________________215
ii.DragonPad________________________________________________________________________216
iii.
Microsoft Word_____________________________________________________________________216
iv.
Corel WordPerfect___________________________________________________________________217
v.
Speech File Handling_________________________________________________________________217
3.
User Proofreading________________________________________________________________________218
4.
Assistant (Correctionist) Proofreading________________________________________________________218
i.Introduction_______________________________________________________________________218
ii.
Playing Back Dictated Audio Associated with Text_____________________________________________218
iii.
Editing versus Correcting_______________________________________________________________219
iv.
Correcting Via Specific Selection__________________________________________________________219
v.
Correcting Via Continuous Playback______________________________________________________221
vi.Editing__________________________________________________________________________222
14
Speakeasy Solutions Training Workbook  Dragon 12
5.
Saving a User Profile______________________________________________________________________222
6.
Vocabulary Refining & Correction Concepts___________________________________________________222
7.
Correctionist Only Editing_________________________________________________________________222
8.
Correctionist Summary____________________________________________________________________222
9.
Speakeasy Solutions Training________________________________________________________________222
P.
Digital Audio Recorder Dictation Source____________________________________________________223
1.
Setting up the Digital Audio Recorder Dictation Source___________________________________________223
2.
Process Overview________________________________________________________________________223
3.
Creating the User Profile___________________________________________________________________223
4.
Reading Dragon's Training Text_____________________________________________________________224
i.
Prepared Training Text_______________________________________________________________224
ii.
Microphone Position__________________________________________________________________224
iii.
Length of Time to Read_______________________________________________________________225
iv.
What to Read______________________________________________________________________225
v.
How to Read______________________________________________________________________225
5.
Adapting Dragon with Recorded Training Text__________________________________________________225
6.
Fine-tuning Your User Profile_______________________________________________________________226
7.
How to Dictate for Dragon Transcription______________________________________________________227
i.
Microphone Position__________________________________________________________________227
ii.
How to Speak (Quick, Clear, Complete & Continuous)__________________________________________227
iii.
Dictating New Lines & Paragraphs_______________________________________________________227
iv.
Dictating Numbers__________________________________________________________________228
v.
Dictating Unusual Names______________________________________________________________228
vi.
Dictating in Different Environments_______________________________________________________228
vii.
Speaking Commands_________________________________________________________________229
8.
Downloading Dictation Files from the Digital Voice Recorder______________________________________229
9.
Transcribing Dictation____________________________________________________________________229
i.
Initiating Transcription________________________________________________________________229
ii.
Personalize How You Transcribe_________________________________________________________230
iii.
Choose a File______________________________________________________________________230
iv.Transcription______________________________________________________________________231
10.
Correcting & Editing Transcribed Digital Voice Files _____________________________________________232
i.General__________________________________________________________________________232
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ii.
Keyboard & Mouse Correction in DragonPad_________________________________________________232
iii.
Playback Correction__________________________________________________________________232
iv.Editing__________________________________________________________________________233
v.
11.
Saving the Document & Dragon_________________________________________________________233
Editing after Correction___________________________________________________________________234
12.AutoTranscription________________________________________________________________________234
i.Introduction_______________________________________________________________________234
ii.Setup____________________________________________________________________________234
iii.
Using the ATFA___________________________________________________________________235
Q.
Additional Vocabularies__________________________________________________________________237
1.
Why Use This Feature_____________________________________________________________________237
2.
Creating Additional Vocabularies____________________________________________________________237
3.
Improving Your New Vocabulary's Performance________________________________________________238
4.
Vocabulary Optimizer aka Accuracy Dialog____________________________________________________238
5.
How to Open Your Desired Vocabulary_______________________________________________________239
6.
Export & Import Your Vocabulary___________________________________________________________239
7.
Additional Vocabulary Summary_____________________________________________________________240
R.
Managing Dictation Sources & User Profiles________________________________________________ 241
1.Introduction____________________________________________________________________________241
2.
Creating Additional Dictation Sources________________________________________________________241
3.
Additional User Profiles___________________________________________________________________241
i.Introduction_______________________________________________________________________241
ii.
Create a New User Profile_____________________________________________________________241
iii.
Setting Up Your New User Profile________________________________________________________241
iv.
Multiple User Profiles_________________________________________________________________242
v.
Renaming & Deleting a User Profile_______________________________________________________242
vi.
Additional User Profile Summary________________________________________________________243
S.
Additional Tips & Tricks_________________________________________________________________245
1.
Healthy Voice Computing__________________________________________________________________245
i.Water___________________________________________________________________________245
ii.Speech___________________________________________________________________________245
iii.
Your Body________________________________________________________________________245
iv.Stretching_________________________________________________________________________245
16
Speakeasy Solutions Training Workbook  Dragon 12
2.
Using Dragon When Sick__________________________________________________________________245
i.Introduction_______________________________________________________________________245
ii.Solution__________________________________________________________________________246
3.
Speakeasy Solutions Blog__________________________________________________________________246
4.
Speakeasy Solutions Newsletter______________________________________________________________246
5.
Speakeasy Solutions Client Access____________________________________________________________246
6.Troubleshooting_________________________________________________________________________247
i.Introduction_______________________________________________________________________247
ii.Audio___________________________________________________________________________247
iii.
Constant Misrecognition_______________________________________________________________248
iv.
Accuracy Issues_____________________________________________________________________249
v.
A Slow Dragon_____________________________________________________________________249
T.
What Now?____________________________________________________________________________ 251
1.
Stuck After the First Lesson?_______________________________________________________________251
2.
General Training_________________________________________________________________________251
3.
Voice Changes__________________________________________________________________________251
4.
Remembering Commands__________________________________________________________________252
5.
Save Now, Save Often_____________________________________________________________________252
6.
Word/Phrase Repeatedly Transcribes Incorrectly________________________________________________252
7.
Text & Graphics Macros (Repetitious Text)____________________________________________________252
8.
Adding Atypical Words____________________________________________________________________252
9.
Your Dictating Style______________________________________________________________________252
10.
What Happens If…/How Can I…?__________________________________________________________253
Index________________________________________________________________________________________255
Reference Sheets______________________________________________________________________________259
1.
Summary of Punctuation & Characters________________________________________________________260
2.
International Communications Alphabet_______________________________________________________261
3.
Speakeasy Solutions Top Commands_________________________________________________________263
4.
Speakeasy Solutions Quick Support Guide_____________________________________________________264
i.
Diminished Recognition Accuracy_________________________________________________________264
ii.
Phrase with Capitalization_____________________________________________________________264
iii.
Dictation Shortcuts__________________________________________________________________264
iv.
Dragon Learning Your Words aka Flowchart for Constant Misrecognitions_____________________________264
© 2012 Speakeasy Solutions Inc.
17
5.
Dragon Commands_______________________________________________________________________265
6.
Windows Explorer Commands______________________________________________________________271
7.
Internet Explorer & Mozilla Firefox Commands_________________________________________________271
8.
Mozilla Firefox Commands_________________________________________________________________272
9.
Internet Explorer Commands_______________________________________________________________272
10.
Microsoft Word Commands________________________________________________________________273
11.
Microsoft Outlook Shortcut Commands_______________________________________________________275
12.
Microsoft Outlook Main Commands_________________________________________________________275
13.
Microsoft Outlook Express Commands_______________________________________________________276
14.
Facebook & Twitter Commands_____________________________________________________________276
15.
Gmail & Hotmail Commands_______________________________________________________________276
16.
Microsoft Excel Commands________________________________________________________________277
17.
Microsoft PowerPoint Commands___________________________________________________________279
18
Speakeasy Solutions Training Workbook  Dragon 12
Questions, Concerns, How To?
[email protected]
Email your questions any time and Speakeasy
Solutions will be happy to guide you.
© 2012 Speakeasy Solutions Inc.
19
ABOUT SPEAKEASY SOLUTIONS: Speakeasy Solutions Inc. is dedicated to providing you with personal, professional, and honest service. We strive to maintain ongoing relationships with our clients and provide them with expert
support and the information they need to maximize their potential.
You will quickly discover how speech recognition (also referred to as voice recognition), and digital voice dictation and
transcription enhances your day-to-day operations and increases productivity.
Speakeasy Solutions Inc. continually researches dictation and associated technologies to ensure that you receive current
information and valuable assistance on a timely basis.
Speakeasy Solutions Inc. focuses on your particular needs above all else — providing you with customized, personal and
premium service.
HISTORY OF SPEAKEASY SOLUTIONS: In the late 1990s the future founders of Speakeasy Solutions Inc. were
stricken with upper limb chronic repetitive stress injuries, placing their occupations on hold. Their careers spanning the
fields of administration, IT/IS and law, as well as a life-long natural affinity for technology, paved the way towards the
formation of a new and highly specialized vocation: speech recognition and digital voice dictation providers.
SY SOLU
EA
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12
NS
IO
SPEA
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At the time, Dragon NaturallySpeaking was in its infancy (version 3 had just been released) and the first professional
digital voice recorders were entering the market. A few companies in North America were offering these products and
fewer still providing accompanying services.
YEARS OF EXCELLENCE
2000 - 2012
Speakeasy Solutions Inc. was formed in 2000 with a sincere desire in providing quality dictation solutions to professionals and those with physical
limitations. Speakeasy Solutions Inc.’s founding principles were:
■■
Offer honest advice with the client’s best interests in mind
■■
Provide excellent service that exceeds industry standards
■■ Continually improve product and service offerings through ceaseless
research in order to provide clients with "the best" products, support and
service possible
These are Speakeasy Solutions Inc.’s core values, and they always will be.
604-264-9109 or 1-888-964-9109
604-264-9105
speakeasysolutions.com
[email protected]
speakeasysolutions.com/blog
speakeasysolutions.com/newsletter
speakeasysolutions.com/client-access-area
speakeasysolutions.com/make-an-inquiry
twitter.com/#!/SeSDictation
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ISBN 978-0-9917040-0-2
90000 >
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