Appendices to
Instructions for Supervisors
NCEA and NZ Scholarship Examinations
2016
Exam Centre Copy
These appendices contain supervision instructions for Dance, Drama,
Music, Languages, Te Reo Māori and Te Reo Rangatira.
One copy of this booklet is provided to each exam centre.
Appendices for specific examinations should be photocopied for supervisor use.
Exam Centre Manager’s Name: ................................................................................
Contents
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Contents ......................................................................................................................... 1
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Appendix A: NCEA Dance Examinations ........................................................................ 3
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Audio/visual requirements for examinations ................................................................... 2
Appendix B: NZ Scholarship Drama ............................................................................... 6
Appendix C: NZ Scholarship Languages Examinations ................................................ 13
Appendix D: NZ Scholarship Samoan........................................................................... 19
NCEA Samoan Levels 1, 2 and 3 ................................................................................. 26
NCEA Te Reo Rangatira Level 2 .................................................................................. 27
NCEA Te Reo Māori Levels 1, 2 and 3 ......................................................................... 28
Appendix E: Scholarship Te Reo Māori and Te Reo Rangatira .................................... 29
Appendix F: Music Examinations .................................................................................. 36
Appendix G: Labelling candidate recordings ................................................................. 40
Appendix H: Subject Codes for all Scholarship Languages and Drama ........................ 40
Appendix I: Faulty CDs ................................................................................................. 41
1
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Audio/visual requirements for examinations
SUBJECT
STD
Chinese
91108
Chinese
Chinese
Chinese
1
CD
91533
3
CD
93005
90861
Dance
91594
Drama
Drama
CD/ DVD
90868
Dance
Dance
LEVEL
91211
93304
2
Schol
CD
CD
DVD – Schools give to ECM
Two copies to accompany answer booklets
3
DVD – Schools give to ECM
Two copies to accompany answer booklets
2
DVD – Schools give to ECM
1 to 3
None
Schol
DVD – Schools give to ECM
90878
1
CD
French
91543
3
CD
French
91118
93004
2
CD
2
CD
90883
1
German
91548
3
German
Japanese
Japanese
Japanese
Japanese
Latin
91123
93006
90893
91133
91553
93002
2
CD
1
CD
91093
Making Music
91420
3
Samoan
91143
2
Samoan
Samoan
Samoan
91275
90903
91563
93010
2
CD
CD
2
CD
91568
3
Te Reo Māori
93007
Te Reo Māori
93003
Te Reo Rangatira
91777
Te Reo Rangatira
93009
Te Reo Rangatira
Te Reo Rangatira
CD
Schol
Spanish
Spanish
CD
3
1
91148
CD
CD
90908
Speaking recorded onto CD
None
1
Spanish
Spanish
CD
CD
1 to 3
Speaking recorded onto CD
CD
Schol
Music
Music
CD
CD
3
Performance recorded onto individual DVDs
Speaking recorded onto CD
CD
Schol
1
Two copies to accompany answer booklets
CD
Schol
German
German
Speaking recorded onto CD
1
French
French
OTHER
Speaking recorded onto CD
CD
CD
Schol
CD
Speaking recorded onto CD
Schol
CD
Speaking recorded onto CD
1 to 3
None
1
None
3
None
2
Schol
CD
CD
Speaking recorded onto CD
2
Unclassified
Appendix A: NCEA Dance Examinations
Level 3 Dance
Standard 91594 Dance requires the showing of a DVD recording of an extract from a dance
work to all candidates. These candidates require separate accommodation. If candidates are
entered only for standard 91595 no separate accommodation is required.
The school will:
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
supply TWO copies of the DVD recording of 3-6 minutes in length. The case is to be
labelled with the name of the Dance work and the school code.
supply suitable packaging for securing the DVDs safely in the green courier bag.
have clearly written the name of the dance work and the school code on both DVDs
using permanent marker pen.
have recorded the DVDs with the extract from the dance work at the start
supply a DVD player and monitor screen of at least 60 cm (25”) in the exam room and a
back-up sytem.
Playing the DVD
1
Ensure all candidates have a good view of the screen.
3
Start the examination. Candidates have 5 minutes to read through their examination
papers.
2
4
Read the Pre-Examination Instructions.
After 5 minutes play the DVD for no longer than 6 minutes.
5
Stop the DVD and return it to the start for the second playing.
7
Play the DVD a second time for no longer than 6 minutes.
6
8
9
Allow candidates 10 minutes to make notes.
Stop the DVD.
Instruct the candidates to continue with the rest of the examination
Note: Candidates may write at any time during the two showings of the DVD.
At the end of the examination
1
2
Wrap both DVDs securely in the material that has been provided by the school. Pack
them, with candidate answer booklets, in the correct green courier bag provided.
Hand the courier bag to the Exam Centre Manager for collection by the courier.
Note: If the exam centre has a pink Guinea Pig bag for 91594, include both DVDs with
answer booklets in the pink bag, not the green bag.
All candidates absent
If everyone is ABSENT from the examination, return the DVDs to the Principal’s Nominee at the
exam centre.
3
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Level 2 Dance
Standard 91211 Dance requires the showing of a DVD recording of an extract from a dance
work to all candidates. These candidates require separate accommodation. If candidates are
entered only for standard 91212 no separate accommodation is required.
The school will:





supply TWO copies of the DVD recording of 3-6 minutes in length. The case is to be
labelled with the name of the Dance work and the school code.
supply suitable packaging for securing the DVDs safely in the green courier bag.
have clearly written the name of the dance work and school code on both DVDs using
permanent marker pen.
have recorded the DVDs with the extract from the dance work at the start
supply a DVD player and monitor screen of at least 60 cm (25”) in the exam room and a
back-up sytem.
Playing the DVD
1
Ensure all candidates have a good view of the screen.
3
Start the examination. Candidates have 5 minutes to read through their examination
papers.
2
4
Read the Pre-Examination Instructions.
After 5 minutes play the DVD for no longer than 6 minutes.
5
Stop the DVD and return it to the start for the second playing.
7
Play the DVD a second time for no longer than 6 minutes.
6
8
9
Allow candidates 10 minutes to make notes.
Stop the DVD.
Instruct the candidates to continue with the rest of the examination
Note: Candidates may write at any time during the two showings of the DVD.
At the end of the examination
1
2
Wrap both DVDs securely in the material that has been provided by the school. Pack
them, with candidate answer booklets, in the correct green courier bag provided.
Hand the courier bag to the Exam Centre Manager for collection by the courier.
Note: If the exam centre has a pink Guinea Pig bag for 91211, include both DVDs with
answer booklets in the pink bag, not the green bag.
All candidates absent
If everyone is ABSENT from the examination, return the DVDs to the Principal’s Nominee at the
exam centre.
4
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Level 1 Dance
Standard 90861 Dance requires the showing of a DVD recording of an extract from a dance
work to all candidates. These candidates require separate accommodation. If candidates are
entered only for standard 90005 no separate accommodation is required.
The school will:





supply TWO copies of the DVD recording of 3-6 minutes in length. The case is to be
labelled with the name of the Dance work and the school code.
supply suitable packaging for securing the DVDs safely in the green courier bag.
have clearly written the name of the dance work and school code on both DVDs using
permanent marker pen.
have recorded the DVDs with the extract from the dance work at the start
supply a DVD player and monitor screen of at least 60 cm (25”) in the exam room and a
back-up sytem.
Playing the video DVD
1
Ensure all candidates have a good view of the screen.
3
Start the examination. Candidates have 5 minutes to read through their examination
papers.
2
4
Read the Pre-Examination Instructions.
After 5 minutes play the DVD for no longer than 6 minutes.
5
Stop the DVD and return it to the start for the second playing.
7
Play the DVD a second time for no longer than 6 minutes.
6
8
9
Allow candidates 10 minutes to make notes.
Stop the DVD.
Instruct the candidates to continue with the rest of the examination
Note: Candidates may make notes at any time during the two showings of the DVD.
At the end of the examination
1
2
Wrap both DVDs securely in the material that has been provided by the school. Pack
them, with candidate answer booklets, in the correct green courier bag provided.
Hand the courier bag to the Exam Centre Manager for collection by the courier.
Note: If the exam centre has a pink Guinea Pig bag for 90861, include both DVDs with
answer booklets in the pink bag, not the green bag.
All candidates absent
If everyone is ABSENT from the examination, return the DVDs to the Principal’s Nominee at the
exam centre.
If the school has NOT supplied two copies of the DVD for any Dance exams then send off what has
been given to the ECM or supervisor. Write a blue Special Report. It is the school’s responsibility
to resolve the issue with NZQA.
5
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Appendix B: NZ Scholarship Drama
NZ Scholarship Drama requires the use of separate accommodation as it involves individual
candidates performing and being filmed before a camera. Candidate movement is involved and,
therefore, careful timing and documentation is required.
Before the examination

In the week before the examination, talk to the Principal’s Nominee.

Talk to the teacher supervisor of the waiting room and discuss your requirements with
that person. Ensure that they have a copy of the Waiting Room Rules and Information
for Candidates from the school.



Check the school’s performance space and waiting room and resolve any problems you
foresee with the arrangements. A lockable performance space is desirable to maintain
security.
Organise a hand bell or other simple, clearly audible, time warning signal to use with
candidates, and tell the drama teacher what you will use as a time warning signal.
Check that the school has provided the recording equipment needed. Familiarise
yourself with this equipment so that you can set up, record and check whether a
recording of a candidate performance has been produced. A school-provided technician
may be used to operate equipment, and/or to copy the original recordings of candidate
performances onto DVD. This person may be a teacher other than the drama teacher,
but is not to be a current student, a friend or a relation of the candidate(s). If a schoolprovided technician is being used, go over the procedures with that person. NZQA does
not pay the technician.
Materials required
NZQA will provide:

an A4 clear plastic bag for each candidate

a green courier bag labelled for the S-DRAM session.

two sets of sticky labels of candidate NSNs and school codes; one is to be stuck on the
outside of the candidate’s A4 plastic bag, the other on the DVD case which contains the
DVD copy of their performances
The school will provide:







copies of Examination Requirements, Waiting room Rules and Information for
Candidates that have been provided electronically by NZQA; extra copies of Information
for Candidates are to be made available in the waiting room
a camera and a spare camera for each performance space, each with an appropriate
data storage device (such as SD card) that will easily store all of the filmed
performances
a hand bell, or time warning device
electronic timer(s) with large number display
a recording system that will reliably copy all of each candidate’s performances onto a
DVD
pens and blank paper for candidates to use as they prepare for the impromptu
performance
a DVD in a DVD case, one per candidate, for submission of performances to NZQA
6
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

a permanent marker to write candidates’ NSNs, exam centre and exam code, and
subject code on the DVDs (see Appendices G and H).
suitable packaging to protect the DVDs inside the green courier bag.
Candidates will provide:


two annotated scripts related to their performances
an Authenticity Declaration, completed, with the exception of their signature which will
be added after their performance.
Personnel required
NZQA will provide:

for each examination centre, the Exam Centre Manager, and if there are more than
seven candidates, another supervisor to conduct the examination in an additional
performance space.
The school will provide:



a teacher, other than a Drama teacher, for the waiting room. This person will act as the
waiting room supervisor. Where a school has a single candidate, no waiting room
supervisor is required.
a technician to copy the original performances onto DVDs either immediately after the
performance(s), or in a timeframe that enables the Exam Centre Manager to pack them
for dispatch on Thursday 10 November. This person may be a teacher other than the
Drama teacher, but is not to be a current student, a friend or a relation of any candidate.
a technician may be present while the candidates are performing to set up and
operate/advise on the use of the camera and recording equipment.
Rooms
The school will provide:

a performance space(s).
No more than seven candidates may be examined in any one performance space because of
time constraints. If more than seven candidates are to be examined, additional performance
space(s) and equipment must be provided.
Each performance space is to contain:








a performing area approximately 4 metres by 4 metres, clearly marked out with tape on
the floor
stage dressing of no more than two plain chairs or stools, and one plain table
artificial lighting or natural light with flat, even coverage of the space; no coloured gels
are to be used
a neutral background - not high contrast, patterned, ornamented, pink or red
no enhanced sound or effects such as smoke
no costuming or props
a static camera in a frontal position able to capture the whole area without repositioning
or refocusing
a backup camera for each performance space
7
Unclassified


electronic timer(s) with large number display
pens and blank paper for candidates to use as they prepare for the impromptu
performance.
The waiting room
The waiting room for candidates must be adjacent to, but out of sight and earshot of, the
performance space(s). All candidates may use the same waiting room.
Examination day (before the examination)

The examination will be on Wednesday 9 November starting at 9.30 am.

No candidate can be admitted to the waiting room once the first candidate has
completed their performance and been dismissed by the supervisor.

Candidates are instructed to be at the waiting room by 9.10 am.
Supervisor Tasks

Before going to the waiting room, check the performance space.

Check that the camera equipment is focused on the marked out performance space,
operating correctly, and has appropriate data storage device(s).




Ensure it is set up as required (see previous page).
Ensure you have Instruction Sheet (93304S) and laminated Instruction Card (93304C).
Check that pens and blank paper are available for candidates to use when preparing for
their impromptu performance.
Ensure an A4 plastic bag is available for each candidate. Label each bag with one of the
sticky labels showing a candidate’s NSN.
At the waiting room (9.10 am)

Check that the waiting room supervisor and candidates have arrived.

Introduce yourself to candidates.





Display a copy of the Waiting Room Rules in the room.
Put the working copy of the attendance roll on the wall, and use it to note the candidates
present.
Instruct any candidate wishing to visit the toilet to go now and return promptly as they
will not be able to leave the waiting room until they have completed their performance.
Demonstrate the audible time signal to be used to candidates.
Ensure copies of Information for Candidates are available to all candidates.
8
Unclassified
The examination
1
2
Using the attendance roll order, take the first candidate on the roll to the performance
space. Candidates must perform in attendance roll order.
As each candidate arrives, collect from them:


two annotated scripts related to their performances, and
an Authenticity Declaration for Scholarship Drama, completed apart from the
candidate’s signature and date.
Note: if a candidate has not brought the above, a blue Special Report of Supervisor MUST be
completed and the candidate must present the missing materials to the Exam Centre Manager
by 9.00 am on Thursday 10 November, to ensure they are included in the green courier bag.
3
4
5
6
7
Check with the candidate that the NSN number on the A4 plastic bag label is theirs and
is correct.
Place the documents you have collected in the candidate’s NZQA-provided A4 plastic
bag.
Enter the ‘Start Time’ on the far left of a working copy of the attendance roll against the
name of the candidate.
Turn on the camera and start recording. Leave it on throughout the candidate’s
performances and pauses.
It is important that the marker is able to see the whole performance space, and the use
the candidate makes of it, throughout the entire performance. Therefore do NOT touch
the camera once filming has started, and make NO adjustments to focus or positioning
such as zooming in or panning to follow movement.
The performances
Part One - Text-based Performance
1
Say the candidate National Student Number (NSN) clearly to camera:
2
Say to the candidate:
Eg, “Candidate number 118674367”.
“Part 1, text-based performance—5 minutes.
Begin with your oral introductory analysis.
When you have completed your introductory analysis say, ‘Now I will
perform’ and then begin your performance.”
3
The candidate gives their introductory analysis and then performs.
5
At the end of 5 minutes stop the candidate; they must stop at once.
4
At the end of 4 minutes 50 seconds give the warning signal.
Part Two - Self-devised Piece
1
Say to the candidate:
“Part 2, performance of self-devised piece - 6 minutes. I will read aloud the
question to which you are to respond in your oral introductory analysis.
9
Unclassified
When you have completed your introductory analysis say, ‘Now I will
perform’ and then begin your performance”.
2
Read the boxed question on Instruction Sheet 93304S to the candidate.
4
If the candidate has not started their performance after two minutes give them a signal.
3
5
6
The candidate gives their introductory analysis and then performs.
At 5 minutes 50 seconds give the warning signal.
At the end of 6 minutes they must stop at once.
Part Three - Impromptu Performance
1
Say to the candidate:
2
Read the boxed instruction on Instruction Sheet 93304S to the candidate once, then
hand them the laminated Instruction Card 93304C. Do not answer any questions or take
back laminated Instruction Card 93304C.
3
4
5
6
“Here is the prescribed impromptu performance task”.
Announce:
“Preparation for impromptu performance - 2 minutes.”
The candidate prepares; they may use pen, paper and Instruction Card 93304C while
they prepare.
At 1 minute 50 seconds give the warning signal.
At 2 minutes:


take laminated Instruction Card 93304C, pen and any used paper from the
candidate, tear up the paper and put it in the rubbish bin.
Announce:
“Part 3, impromptu performance - 2 minutes.”
The candidate performs.
1
At 1 minute 50 seconds give the warning signal.
3
Say to the candidate:
2
At 2 minutes stop the candidate.
“You have 2 minutes to explain and justify your impromptu performance to
the camera.”
4
The candidate gives their explanation and justification.
6
At the end of 2 minutes they must stop at once.
5
7
At 1 minute 50 seconds give the warning signal.
Stop the camera.
10
Unclassified
After the recording
1
2
Check that the candidate’s performances have been recorded. The candidate MUST
check this with you.
Instruct the candidate to sign and date the Authenticity Declaration to indicate their
performance has been recorded.
Irregularities



If there has been a serious mistake in procedure or an equipment malfunction, you may
need to record part of the performances again, in fairness to the candidate.
If any repetition of any part of the examination occurs, or if there is any other irregularity,
complete a blue Special Report for NZQA.
Should a candidate fail to perform in all or part of the examination through nerves or
other reason(s) caused by the candidate, do not allow them to repeat any part of their
performance. Submit what has been recorded.
Dismissing the candidate


Note the leaving time of the candidate under ‘Time Left’, on the attendance roll.
Take the candidate to the door and dismiss them after reminding them that they are not
to return to the waiting room.
The next candidate
1
Check that the camera is operating correctly.
3
Lock the performance space and go and get the next candidate.
2
4
5
Check that you have destroyed any paper that the previous candidate used to prepare
for their impromptu performance.
Take Instruction Sheet 93304S and laminated Instruction Card 93304C with you to
maintain their security.
Collect the next candidate from the waiting room.
Remind the waiting room supervisor that no late candidates can be admitted to the waiting room
now that the first candidate has completed their performance and been dismissed.
After the examination


The Exam Centre Manager must ensure all candidates’ A4 plastic bags are secured
until ready for dispatch.
Give the recordings of candidates’ performances to the school-provided technician to
copy onto DVDs. This is to be carried out immediately after the performance(s), or in a
timeframe that enables the Exam Centre Manager to pack them for dispatch on
Thursday 10 November 2016. There will be no courier collection on 9 November.
Marking the Attendance Roll
1
2
3
Record Absent candidates as normal.
Mark ‘Number Booklets Collected’ as 1 for everyone with a DVD.
Enter ‘Time Left’.
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Unclassified
The technician will:

copy each candidate’s three performances onto a single DVD.

check that the DVD plays on a ‘standard’ DVD player, such as an ordinary domestic
machine plugged into a TV.



write the candidate’s NSN and exam centre code on the DVD in permanent marker. (see
Appendix G).
put the DVD into a case, and stick the other sticky label with the candidate’s NSN and
exam centre code on the outside of the case (see below).
hand the DVDs to the Exam Centre Manager.
The Exam Centre Manager will:

give the original recordings to the Principal’s Nominee to retain. These need to be stored
securely as NZQA may require them if any problems arise during marking.
Packing candidate materials for dispatch to NZQA
1
2
3
4
5
Put each DVD into the correctly labelled, A4 clear plastic bag. The bag should already
contain two annotated scripts and the Authenticity Declaration.
Count the plastic bags to ensure there is one for each candidate who performed. Do not
return plastic bags for candidates who were absent.
Wrap the plastic bags in the packaging supplied by the school to protect the DVDs
inside the courier bag.
Pack all A4 plastic bags in the green courier bag (kermit) labelled for NZ Scholarship
Drama.
Include, in the green courier bag:


6
7
the completed attendance roll, in a yellow plastic bag.
completed blue Special Reports of Supervisor, if any. These should be inside blue
plastic bags.
Write the number of A4 clear plastic bags sent in the ECM Daily Notebook on the page
for NZ Scholarship Drama.
Give the green courier bag to your courier, after retaining the tracking sticker in your
ECM Daily Notebook.
Note: The requirement to copy candidate performances onto DVDs means that there will be no
courier pick up on 9 December. The NZ Scholarship Drama courier bag will be picked up by
CourierPost onThursday 10 November 2016.
12
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Appendix C: NZ Scholarship Languages Examinations
A separate exam room must be provided for candidates sitting the Scholarship Languages
(excluding Samoan) below, as they require a CD to be played at the start of the examination:
Chinese
French
German
Japanese
Spanish
Instructions for ECMs and supervisors
These languages have a listening, a writing and a speaking component:



The listening and writing components are completed in the first two hours of the
examination in one room (the writing room).
The speaking component is carried out in the third hour of the examination in another
room (the recording room).
During the third hour, candidates waiting their turn to go to the recording room will
remain in the writing room. They may bring a book with them to read during this time.
This must be written in English. The book is to be handed to the supervisor before the
start of the examination and is to be collected only when the written examination has
finished (at the end of two hours).
At least a week before the examination




At least a week before the examination, talk to the Principal’s Nominee and organise
equipment required.
The school will supply one computer or CD player and a backup for each exam room.
Check that the NZQA-provided CD plays in this provided equipment.
If it will not play audibly on this equipment, or any other available equipment, contact
NZQA immediately to get a replacement. This can take up to three days to arrive. Do not
send back any faulty CDs to NZQA before the exam has taken place. Store these
securely until the exam has been sat. For further instructions see Appendix I.
Materials required
Provided by NZQA:
 a pre-recorded CD to be played at the start of the examination.

the laminated Speaking Task cards (one for every five candidates).

two copies of the NZ Scholarship Language Speech Authentication and NSN
Confirmation form.


a copy of the attendance roll.
one A4 clear plastic bag for each candidate.
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Supplied by the school:

one computer or CD player and backup equipment for each writing room.

one new CD with a CD case for each candidate (no recording is to be made on a DVD).





one recording device and a backup recording device for each recording room.
protective wrapping for the CD case for each candidate (optional).
3 or more pens for recording room.
a permanent marker to write the candidate’s NSN, exam centre and exam code, and
subject code on the CD. (See Appendices G and H).
appropriate equipment/software to burn candidates’ initial recordings to CD.
Note: Please ensure that copies are not burned until the exam session has finished.
Rooms required
Two rooms are required:


the writing room for the first two hours of the examination. This needs to be large
enough to accommodate all the candidates.
the recording room(s) for the third hour of the examination - one room per three
candidates. This must be free of distracting noise and movement from the outside, and
be lockable to maintain security.
The recording and writing rooms MUST be in close proximity to one another, within the same
building, but not immediately next to each other. Candidates must not be placed in a situation
where any communication, visual or verbal, is possible when they are moving between the two
rooms with anybody other than the supervisors. Any communication is regarded as a breach of
the rules and must be reported as such.
Personnel required, approved by NZQA
For each examination NZQA will approve:
1
2
a supervisor for the writing room.
a supervisor for every 3 candidates in the recording room(s) for the third hour of the
examination.
Other personnel required:
3
4
A technician, provided by the school, to set up, operate and advise on the use of
the recorder. This person is not to be a teacher, a current candidate or student, a friend
or a relation of any candidate.
A person, provided by the school, with the necessary technical skills to burn a
separate CD copy of each candidate’s initial recording. This person may be a
teacher other than the language teacher, but may not be a current student, a friend or
relation of any candidate.
The school should have practised the recording of candidates’ speaking and the burning of CDs
before the exams so that the process is clear and any problems resolved before the day of the
exam.
The CD copies are to be made after the conclusion of the examination session, in a timeframe
that enables the Exam Centre Manager to pack them for collection by courier either on the day
of the exam, or the following day.
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Examination day
Before the examination
1
2
Display a copy of the attendance roll in the writing room.
Work out the times the candidates are to go to the recording room as below. The
candidates must be allocated in the same order as they appear on the attendance roll, in
groups of three.
Each candidate is allocated approximately 20 minutes.
Example:

Afternoon examination writing section finishes at 4.00 pm:

Allocate 20 minutes for each candidate.

Six candidates, two recording rooms needed (one for every three candidates)
Recording room One
Recording room Two
Candidate 2 ........... 4.25 – 4.45
Candidate 5 .............. 4.25 – 4.45
Candidate 1 ........... 4.05 – 4.25
Candidate 4 .............. 4.05 – 4.25
Candidate 3 ........... 4.45 – 5.05
Candidate 6 .............. 4.45 – 5.05
The above is a sample Schedule of Recording Times
3
4
5
Display the Schedule of Recording Times clearly in the writing room and the recording
room.
Test again the pre-recorded CD in the computer or CD player to make sure it plays
audibly. If it does not play audibly in this equipment, or any other available equipment,
contact NZQA immediately.
Ensure that you have one laminated Speaking Task card for every five candidates, ie,
one per recording room.
Examination day - the writing room process
1
2
3
4
5
6
Ask candidates who have brought a book in to read whilst waiting to go to the recording
room to hand this in.
Read the Pre-Examination Instructions.
Read and follow the instructions on the inside of the CD cover.
Read the Schedule of Recording Times for the speaking task.
Start the examination. Play the pre-recorded CD. This will conclude with the phrase,
‘This is the end of the listening passages’. Do not stop the CD until this phrase is heard.
When the pre-recorded CD has finished playing say:
“You can begin working on the writing tasks.
All candidates will finish writing by [11.30 am or 4.00 pm].
I will collect all answer booklets at this time.”
15
Unclassified
7
Fifteen minutes before the end of the writing time [11.15 am or 3.45 pm] say:
8
At the end of the writing time [11.30 am or 4.00 pm] say:
9
Once all the Answer Booklets have been collected, say:
“You have 15 minutes of writing time left.”
“Stop writing. Put down your pens. I will come and collect your booklets.”
“You may retrieve your reading book. You are to wait or read in silence
until the recording room supervisor comes to collect you.
Once you have recorded your response to the speaking task your exam
has finished and you must leave the exam area.”
Examination day - the recording room process
If any candidate chooses not to record the spoken component of any Scholarship Language
exam please write, ‘Candidate did not speak’, at the bottom of the front cover of their answer
booklet.
The following requirements apply to each recording room
Before the first candidate is scheduled to speak check you have:

a copy of the attendance roll.

a CD case for each candidate labelled in pen with their NSN, exam centre, exam code
and subject code. (See Appendices G and H.)






the Schedule of Recording Times.
a copy of the NZ Scholarship Language Speech Authentication and NSN Confirmation
form.
two recording devices.
a laminated Speaking Task card.
a permanent marker pen.
NZQA-supplied, supplementary lined paper for candidate use, at least one page per
candidate and some pens.
Check the function of both recording devices by making a test recording on each and playing it
back.
The first candidate
1
Collect the first candidate from the writing room. They are to bring their bag with them.
3
Take the candidate to the recording room.
2
4
If a candidate sits the written examination but does not attempt the spoken component,
please write on the front of their answer booklet, at the bottom, ‘Candidate did not
speak’, and add your signature.
Show the candidate the CD case with their NSN, exam centre, exam code and subject
code. Ask them to confirm these are correct.
16
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5
Give the candidate a sheet of NZQA-supplied supplementary paper and a pen.
Say:
“Here is the Speaking Task. (Hand them the laminated ‘Speaking Task’ card.)
Your response to the question below must be spoken in [target language].
You have 10 minutes to write notes for your response to the question.
Then you will give a spoken response of 3–4 minutes.
Base your response on what you have heard in the listening passage(s)
and / or read in the reading text(s). You may use your notes and/or the
‘Speaking Task’ card as you speak.
The recording will be stopped after 5 minutes.”
6
After 10 minutes say:
“I will read out your NSN twice before you begin to speak. You may not
identify yourself or your school in any other way on the recording.
You will then have 3-4 minutes to speak.
I will stop the recording after 5 minutes.
If you finish before five minutes please say, “That is the end of my
speech”, and I will stop the recording.
7
8
9
Are there any questions?”
Start the recording and clearly read the candidate’s NSN twice (DO NOT state the
candidate’s name or other means of identification).
Say to the candidate:
“You may start speaking now.”
Start timing 5 minutes.
10 Stop the recording device after 5 minutes or when the candidate says that they have
finished.
11 Play a short section back to the candidate so they can confirm their voice is recorded.
12 Ask the candidate to sign the NZ Scholarship Language Speech Authentication and
NSN Confirmation form.
13 Candidates may not re-record anything.
14 If there are technical difficulties with the recording equipment, tell the candidate to stop.
Change to the second recording device and tell the candidate that he or she can record
the speech again. Repeat from ‘6’ above. Complete a blue Special Report of Supervisor
form.
15 Take the laminated Speaking Task card, the pen and their notes from the candidate.
Tear the notes up after their speech and throw them in the rubbish bin.
16 Say to the candidate:
“You have finished your examination. Collect your bag. You must now
leave the exam area.”
17 Direct them to the way out so they do not pass the writing room.
18 Lock the recording room, and collect the next candidate from the writing room.
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After the examination
The Exam Centre Manager will give the following to the person nominated by the school to burn
the recordings onto CD:


the recording devices(s) containing all candidate oral responses
the labelled CD cases
The person responsible for burning candidates’ initial responses onto separate CDs will, before
they start burning CDs, ensure that they have:

appropriate equipment/software to burn the initial recordings to CD.

a new CD for each candidate (no recordings may be made on DVD).




a ‘standard’ CD player or another computer.
a CD case for each candidate
a permanent marker to write the NSN, exam centre and exam code, and subject code
on the CD. (See Appendices G and H.)
protective wrapping for the CD case for each candidate (optional).
As each initial response is burned to a separate CD, the person responsible will:







check that the candidate’s NSN is clearly stated at the start of the CD, and that the
entire oral response has been copied.
check that the CD plays on a ‘standard’ CD player or on a computer other than the one
on which it was copied.
write the candidate’s NSN, exam centre and exam code, and subject code onto the top
surface of the CD using a permanent pen. (See Appendices G and H).
put the CD into the correct, labelled CD case (see Appendix G).
if protective wrapping has been supplied, put the CD case inside and write the
candidate’s NSN, exam centre and exam code, and subject code again on the outside of
the wrapping.
retain the initial recording and provide a copy of all of these recordings to the PN. These
recordings need to be stored securely as NZQA may require them if any problems arise
during marking.
hand all the CDs in their cases to the Exam Centre Manager either on the day of the
exam, or the next working day.
Preparing candidate materials for the courier (either on the day of the exam, or the next
working day by 4.00 pm):
The Exam Centre Manager will:




place each cased CD into the clear A4 plastic bag containing that candidate’s answer
booklet.
tick the NZ Scholarship Language Speech Authentication and NSN Confirmation form to
confirm all recorded CDs are packed. Place the form in a blue bag.
put all plastic bags in the green courier bag labelled for the relevant exam session and
hand the green courier bag to the courier.
give any pre-recorded CD received from NZQA to the Principal’s Nominee at the end of
the examination. It should not be returned to NZQA.
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Appendix D: NZ Scholarship Samoan
A separate exam room must be provided for candidates sitting Scholarship Samoan, as a CD is
to be played at the start of the examination:
This exam has a listening, a writing and a speaking component:



The listening and writing components are completed in the first two hours of the
examination in one room (the writing room).
The speaking component is carried out in the third hour of the examination in another
room (the recording room).
During the third hour, candidates waiting their turn to go to the recording room will
remain in the writing room. They may bring a book with them to read during this time.
This must be written in English. The book is to be handed to the supervisor before the
start of the examination and is to be collected only when the written examination has
finished (at the end of two hours).
At least a week before the examination




At least a week before the examination, talk to the Principal’s Nominee and organise
equipment required.
The school will supply one computer or CD player and a backup for each exam room.
Check that the NZQA-provided CD plays in this provided equipment.
If it will not play audibly on this equipment, or any other available equipment, contact
NZQA immediately to get a replacement. This can take up to three days to arrive. Do not
send back any faulty CDs to NZQA before the exam has taken place. Store these
securely until the exam has been sat. For further instructions see Appendix I.
Materials required
Provided by NZQA:
 a pre-recorded CD to be played at the start of the examination.

the laminated Speaking Task cards (one for every five candidates).

two copies of the NZ Scholarship Language Speech Authentication and NSN
Confirmation form.


a copy of the attendance roll.
one A4 clear plastic bag for each candidate.
Supplied by the school:

one computer or CD player and backup equipment for each writing room.

one new CD with a CD case for each candidate (no recording is to be made on a DVD).



one recording device and a backup recording device for each recording room.
protective wrapping for the CD case for each candidate (optional).
3 or more pens for recording room.
19
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

a permanent marker (to write the candidate’s NSN, exam centre and exam code, and
subject code on the CD). (See Appendices G and H.)
appropriate equipment/software to burn candidates’ initial recordings to CD.
Note: Please ensure that copies are not burned until the exam session has finished.
Rooms required
Two rooms are required:


the writing room for the first two hours of the examination. This needs to be large
enough to accommodate all the candidates.
the recording room(s) for the third hour of the examination - one room per four
candidates. This must be free of distracting noise and movement from the outside, and
be lockable to maintain security.
The recording and writing rooms MUST be in close proximity to one another, within the same
building, but not immediately next to each other. Candidates must not be placed in a situation
where any communication, visual or verbal, is possible when they are moving between the two
rooms with anybody other than the supervisors. Any communication is regarded as a breach of
the rules and must be reported as such.
Personnel required, approved by NZQA
For each examination NZQA will approve:
1
2
a supervisor for the writing room.
a supervisor for every 4 candidates in the recording room(s) for the third hour of the
examination.
Other personnel required:
3
4
A technician, provided by the school, to set up, operate and advise on the use of the
recorder. This person is not to be a teacher, a current candidate or student, a friend or a
relation of any candidate.
A person, provided by the school, with the necessary technical skills to burn a separate
CD copy of each candidate’s initial recording. This person may be a teacher other than
the language teacher, but may not be a current student, a friend or relation of any
candidate.
The school should have practised the recording of candidates’ speaking and the burning of CDs
before the exams so that the process is clear and any problems resolved before the day of the
exam.
The CD copies are to be made after the conclusion of the examination session, in a timeframe
that enables the Exam Centre Manager to pack them for collection by courier either on the day
of the exam, or the following day.
Examination day
Before the examination
1
2
Display a copy of the attendance roll in the writing room.
Work out the times the candidates are to go to the recording room as below. The
candidates must be allocated in the same order as they appear on the attendance roll, in
groups of four.
Each candidate is allocated approximately 15 minutes.
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Example:

Afternoon examination writing section finishes at 4.00 pm:

Allocate 15 minutes for each candidate.


Eight candidates, two recording rooms needed (one for every four candidates)
Below is a sample of Schedule of Recording Times for Scholarship Samoan:
Recording room One
Recording room Two
Candidate 2 ........... 4.20 – 4.35
Candidate 6 .............. 4.20 – 4.35
Candidate 1 ........... 4.05 – 4.20
Candidate 5 .............. 4.05 – 4.20
Candidate 3 ........... 4.35 – 4.50
Candidate 7 ............. 4.35 – 4.50
Candidate 4 ........... 4.50 – 5.05
3
4
5
Candidate 8 .............. 4.50 – 5.05
Display the Schedule of Recording Times clearly in the writing room and the recording
room.
Test again the pre-recorded CD in the computer or CD player to make sure it plays
audibly. If it does not play audibly in this equipment, or any other available equipment,
contact NZQA immediately.
Ensure that you have one laminated Speaking Task card for every four candidates, ie,
one per recording room.
Examination day - the writing room process
1
2
3
4
5
6
Ask candidates to hand in any book they have brought to read whilst waiting to go to the
recording room.
Read the Pre-Examination Instructions.
Read and follow the instructions on the inside of the CD cover.
Read the Schedule of Recording Times for the speaking task.
Start the examination. Play the pre-recorded CD. This will conclude with the phrase,
‘This is the end of the listening passages’. Do not stop the CD until this phrase is heard.
When the pre-recorded CD has finished playing say:
“You can begin working on the writing tasks.
All candidates will finish writing by 4.00 pm.
I will collect all answer booklets at this time.”
7
Fifteen minutes before the end of the writing time [3.45 pm] say:
8
At the end of the writing time [4.00 pm] say:
“You have 15 minutes of writing time left.”
“Stop writing. Put down your pens. I will come and collect your booklets.”
21
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9
Once all the answer booklets have been collected, say:
“You may retrieve your reading book. You are to wait or read in silence
until the recording room supervisor comes to collect you.
Once you have recorded your response to the speaking task your exam
has finished and you must leave the exam area.”
Examination day - the recording room process
If any candidate chooses not to record the spoken component of their Scholarship Samoan
exam please write, ‘Candidate did not speak’, at the bottom of the front cover of their answer
booklet.
The following requirements apply to each recording room
Before the first candidate is scheduled to speak check you have:

a copy of the attendance roll.

a CD case for each candidate labelled in pen with their NSN, exam centre, exam code
and subject code. (See Appendices G and H.)






the Schedule of Recording Times.
a copy of the NZ Scholarship Language Speech Authentication and NSN Confirmation
form.
two recording devices.
a laminated Speaking Task card.
a permanent marker pen to label CDs
NZQA-supplied, supplementary lined paper for candidate use, at least one page per
candidate and some pens.
Check the function of both recording devices by making a test recording on each and playing it
back.
The first candidate
1
Collect the first candidate from the writing room. They are to bring their bag with them.
3
Take the candidate to the recording room.
2
4
5
If a candidate sits the written examination but does not attempt the spoken component,
please write on the front of their answer booklet, at the bottom, ‘Candidate did not
speak’, and add your signature.
Show the candidate the CD case with their NSN, exam centre, exam code and subject
code. Ask them to confirm these are correct.
Give the candidate a sheet of NZQA-supplied supplementary paper and a pen.
22
Unclassified
Say:
“Here is the Speaking Task. (Hand them the laminated ‘Speaking Task’ card.)
Your response to the question below must be spoken in Samoan.
You have 5 minutes to write notes for your response to the question. Then
you will give a spoken response of 3–4 minutes.
Base your response on what you have heard in the listening passage(s)
and / or read in the reading text(s). You may use your notes and/or the
‘Speaking Task’ card as you speak.
The recording will be stopped after 5 minutes.”
6
After 10 minutes say:
“I will read out your NSN twice before you begin to speak. You may not
identify yourself or your school in any other way on the recording.
You will then have 3-4 minutes to speak.
I will stop the recording after 5 minutes.
If you finish before five minutes please say, “That is the end of my
speech”, and I will stop the recording.
7
8
Are there any questions?”
Start the recording and clearly read the candidate’s NSN twice (DO NOT state the
candidate’s name or other means of identification).
Say to the candidate:
“You may start speaking now.”
9
Start timing 5 minutes.
10 Stop the recording device after 5 minutes or when the candidate says that they have
finished.
11 Play a short section back to the candidate so they can confirm their voice is recorded.
12 Ask the candidate to sign the NZ Scholarship Language Speech Authentication and
NSN Confirmation form.
13 Candidates may not re-record anything.
14 If there are technical difficulties with the recording equipment, tell the candidate to stop.
Change to the second recording device and tell the candidate that he or she can record
the speech again. Repeat from ‘6’ above. Complete a blue Special Report of Supervisor
form.
15 Take the laminated Speaking Task card, the pen and their notes from the candidate.
Tear the notes up after their speech and throw them in the rubbish bin.
16 Say to the candidate:
“You have finished your examination. Collect your bag. You must now
leave the exam area.”
17 Direct them to the way out so they do not pass the writing room.
18 Lock the recording room, and collect the next candidate from the writing room.
23
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After the examination
The Exam Centre Manager will give the following to the person nominated by the school to burn
the recordings onto CD:


the recording devices(s) containing all candidate oral responses
the labelled CD cases.
The person responsible for burning candidates’ initial responses onto separate CDs will, before
they start burning CDs, ensure that they have:

appropriate equipment/software to burn the initial recordings to CD.

a new CD for each candidate (no recordings may be made on DVD).




a ‘standard’ CD player or another computer.
a CD case for each candidate
a permanent marker to write the NSN, exam centre and exam code, and subject code
on the CD. (See Appendices G and H.)
protective wrapping for the CD case for each candidate (optional).
As each initial response is burned to a separate CD, the person responsible will:







check that the candidate’s NSN is clearly stated at the start of the CD, and that the
entire oral response has been copied.
check that the CD plays on a ‘standard’ CD player or on a computer other than the one
on which it was copied.
write the candidate’s NSN, exam centre and exam code, and subject code onto the top
surface of the CD using a permanent pen. (See Appendices G and H).
put the CD into the correct, labelled CD case.
if protective wrapping has been supplied, put the CD case inside and write the
candidate’s NSN, exam centre and exam code again on the outside of the wrapping.
retain the initial recording and provide a copy of all of these recordings to the PN. These
recordings need to be stored securely as NZQA may require them if any problems arise
during marking.
hand all the CDs in their cases to the Exam Centre Manager either on the day of the
exam, or the next working day.
Preparing candidate materials for the courier (either on the day of the exam, or the next
working day by 4.00 pm):
The Exam Centre Manager will:




place each cased CD into the clear A4 plastic bag containing that candidate’s answer
booklet.
tick the NZ Scholarship Language Speech Authentication and NSN Confirmation form to
confirm all recorded CDs are packed. Place the form in a blue bag.
put all plastic bags in the green courier bag labelled for the relevant exam session and
hand the green courier bag to the courier.
give any pre-recorded CD received from NZQA to the Principal’s Nominee at the end of
the examination. It should not be returned to NZQA.
24
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NCEA Levels 1, 2 and 3 Languages (excluding Samoan)
A separate exam room must be provided for candidates sitting these NCEA Language
standards below as they require a CD to be played at the start of the examination:
Level 3
91533 Chinese
91543 French
91548 German
91553 Japanese
91568 Spanish
Level 2
91108 Chinese
91118 French
91123 German
91133 Japanese
91148 Spanish
91777 Te Reo Rangatira
Level 1
90868 Chinese
90878 French
90883 German
90893 Japanese
90980 Spanish
Note: There is no listening CD for Level 1 or Level 3 Te Reo Rangatira.
At least a week before the examination




At least a week before the examination, talk to the Principal’s Nominee and organise
equipment required.
The school will supply one computer or CD player and a backup for each exam room.
Check that the CD plays in this provided equipment.
If it will not play audibly on this equipment, or any other available equipment, contact
NZQA immediately to get a replacement. A replacement can take up to three days to
arrive. Do not send back any faulty CDs to NZQA before the exam has taken place.
Stored these securely until the exam has been sat. For further instructions see
Appendix H.
The examination
1
Read the Pre-Examination Instructions.
3
Start the examination. The duration of the recording is stated on the inside of the CD
cover. The recording will conclude with the phrase, ‘This is the end of the recording’.
Do not stop the CD until this phrase is heard.
2
4
5
Read and follow the instructions on the inside of the CD cover.
Tell candidates to continue with the rest of the examination.
Give any CD received from NZQA to the Principal’s Nominee at the end of the
examination. It should not be returned to NZQA.
25
Unclassified
NCEA Samoan Levels 1, 2 and 3
A separate exam room must be provided for candidates sitting the Samoan Language
standards below as they require a CD to be played in the second hour of the examination:
Level 3
91563 Samoan
Level 2
91143 Samoan
Level 1
90903 Samoan
Candidates entered only for the writing standards do not require separate accommodation.
The examination
1
Read the Pre-Examination Instructions.
3
Five minutes before the second hour say:
2
Start the examination. Candidates begin by answering the reading standard. The CD is
to be played at the start of the second hour of the examination.
“Please listen carefully.
In five minutes I am going to play the CD and you will start your listening
standard.
The CD will play until you hear the phrase, ‘This is the end of the
recording’.
Any candidates who are not entered for the listening standard may leave in
the next five minutes.
Candidates who remain may not leave until the end of the CD.
After the CD has ended candidates may remain for the final hour of the
exam session, if they wish.”
4
Read and follow the instructions on the inside of the CD cover.
6
Stop the CD.
5
7
8
Start the CD. The duration of the recording is stated on the inside of the CD cover. The
recording will conclude with the phrase, ‘This is the end of the recording’. Do not stop
the CD until this phrase is heard.
Say to candidates:
“You now have one hour left to complete any answers.
If any candidates remain in the room fifteen minutes before the end of the three-hour
session, read ‘The Last 15 Minutes Announcement’.
26
Unclassified
NCEA Te Reo Rangatira Level 2
A separate exam room must be provided for candidates sitting Level 2 Te Reo Rangatira
standard 91777 as they require a CD to be played at the start of of the examination.
Candidates sitting only standards 91779 and 91780 do not require separate accommodation.
Note: Candidates sitting Level 1 or Level 3 Te Reo Rangatira do not require separate
accommodation.
Instructions for Supervisor
1
Read the Pre-Examination Instructions.
2
When the exam starts, say the following to candidates:
“Please listen carefully.
The instructions for this examination are written in Te Re Māori on the front
of your examination booklet. You have five minutes to read these.
In five minutes I will play a CD.
The CD will play until the words: ‘This is the end of the recording’ are
heard.
You may make notes while the CD is playing.
After the CD has played you will have the rest of the three hour session to
complete the examination.”
3
The CD will start in five minutes. You may read the instructions now.”
At the end of five minutes say:
“The CD is about to start.
The CD will play until the words, ‘This is the end of the recording’ are
heard.”
4
Start the CD.
6
Say to candidates:
5
Stop the CD when you hear the words: ‘This is the end of the recording’.
“You may now continue with the rest of your examination.”
For supervisor reference only, the instructions written in Te Reo Māori on the
front of the examination booklet state:
You have 5 minutes to read the exam paper before the CD is played.
Read all questions and instructions
Attempt ALL questions in this booklet.
Extra paper is available at the back of this booklet.
Check that this booklet has pages 2–10 in the correct order and that none of
these pages is blank.
27
Unclassified
NCEA Te Reo Māori Levels 1, 2 and 3
As there is no listening standard for Level 1, Level 2 or Level 3 Te Reo Māori examinations no
CD is provided for these so no separate accommodation is required for these exams.
28
Unclassified
Appendix E: Scholarship Te Reo Māori and Te Reo Rangatira
These instructions are for both Scholarship Te Reo Māori and Scholarship Te Reo Rangatira
examinations.
A separate exam room must be provided for candidates sitting these examinations.
Instructions for ECMs and Supervisors
This examination is in two sections:
1
Section One: Reading Comprehension and Writing – Two hours
2
Section Two: Listening Comprehension and Speaking – One hour
Reading, writing and listening components are completed in the writing room.
The speaking component is completed in the recording room.
This recording session might extend beyond the scheduled exam finish time if any
technical issues arise.
At least a week before the examination




At least a week before the examination, talk to the Principal’s Nominee and organise
equipment required.
The school will supply one computer or CD player and a backup for each exam room.
Check that the NZQA-supplied CD plays in this provided equipment.
If it will not play audibly on this equipment, or any other available equipment, contact
NZQA immediately to get a replacement. A replacement can take up to three days to
arrive. Do not send back any faulty CDs to NZQA before the exam has taken place.
Stored these securely until the exam has been sat. For further instructions see
Appendix I.
Equipment/materials
You should have the following materials for these examinations:
Provided by NZQA:

a copy of the attendance roll

A4 clear plastic bag for each candidate – one per candidate


two copies of the NZ Scholarship Language Speech Authentication and NSN
Confirmation form
pre-recorded CD to be played at the start of the examination.
29
Unclassified
Supplied by the school






one computer or CD player and a backup for each writing room.
one recording device and a backup recording device for each recording room.
(If a video recording device is used to record a candidate’s speech, only the audio signal
should be recorded.)
one new CD with a CD case for each candidate in each recording room (no recording
may be made on DVD)
protective wrapping for the CD case for each candidate (optional)
a permanent marker to write the candidate’s NSN, exam centre and exam code, and
subject code on the CD and CD case. (See Appendices G and H.)
appropriate equipment/software to burn the initial recordings to CD.
Personnel required, approved by NZQA
For each examination NZQA will approve:
1
2
a supervisor for the writing room; they must remain in the writing room until the last
candidate leaves to go to the recording room.
a supervisor for every three candidates in the recording room(s) for the third hour of the
examination.
Other personnel required
3
4
A technician, provided by the school, to set up, operate, and advise on the use of
the recorder. This person is not to be a teacher, a current candidate or student, a friend
or a relation of any candidate.
A person, provided by the school, with the necessary technical skills to burn a
separate CD copy of each candidate’s initial recording. This person may be a
teacher other than the language teacher, but may not be a current student, a friend or
relation of any candidate.
The school should have practised the recording of candidates’ speaking and the burning of CDs
before the exams so that the process is clear and any problems resolved before the day of the
exam.
The CD copies are to be made after the conclusion of the examination session, in a timeframe
that enables the Exam Centre Manager to pack them for collection by courier either on the day
of the exam, or the following day.
The school will retain a copy of each ‘original speech’ for security and back-up purposes. This
needs to be given to the Principal’s Nominee.
Rooms
Two rooms are required if there is more than one candidate.
1
2
The writing room which needs to be large enough to accommodate the candidates.
The recording room(s) for up to three candidates each and must be free of distracting
noise and movement from the outside. Where possible, this room should be lockable to
maintain security.
The rooms MUST be in close proximity to one another, within the same building, but not
immediately next to each other. Candidates must not be placed in a situation where any
communication, visual or verbal, is possible (when they are moving between the two rooms)
with anybody other than the supervisors. Any communication is regarded as a breach of the
rules and must be reported as such.
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When candidates are recording the spoken section of the examination, they will be significantly
disadvantaged if their voices are difficult to hear/inaudible to the markers because of
background noise; ensure the recording room is quiet.
Examination day - the writing room
Before the examination
Prepare a Schedule of Recording Times and display this available in the writing room.
Candidates will speak in the same order as listed on the attendance roll.
Each candidate is allocated 5 minutes for speaking and 5 minutes is allowed between
candidates for change over.
Example:
Afternoon examination finishes at 5.00 pm: Five candidates, two recording rooms needed,
allocate 10 minutes per candidate, thus the final 30 minutes is needed.
Recording Room One
Recording Room Two
Candidate 1: ......... 4.30 - 4.40 pm
Candidate 4: .......... 4.30 - 4.40 pm
Candidate 2: ......... 4.40 - 4.50 pm
Candidate 5: ........... 4.40 - 4.50 pm
Candidate 3: ......... 4.50 - 5.00 pm
The above is the Schedule of Recording Times
Test again the pre-recorded CD in the computer or CD player to make sure it plays audibly. If it
does not play audibly in this equipment or any other available equipment, contact NZQA
immediately.
Te Reo Māori/Rangatira NZ Scholarship examination
Instructions for Supervisors
1
Read the Schedule of Recording Times.
3
Start the examination and read the following instructions to candidates:
2
Read the Pre-Examination Instructions to finish before the start time of the exam.
“The instructions for this examination are written in Te Reo Māori on the
front of the examination booklet. Please read these instructions now.”
For supervisor reference only, the instructions written in Te Reo Māori on the
front of the examination booklet state:
Instructions for Section One.
The examination has two sections.
Two hours are allowed for you to complete Section One.
At the end of two hours Section Two will start.
Please begin Section One now.
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4
At the end of two hours, read the following instructions to candidates:
“Please listen carefully. In five minutes I will play a CD.
Please read the instructions for Section Two within the next five minutes.
The CD will start in five minutes.”
For supervisor reference only, the instructions written in Te Reo Māori on the
front of the examination booklet state:
Instructions for Section Two.
Please read all the following instructions and the paper in the next 5 minutes.
At the end of five minutes a CD will be played.
The text on the CD will be repeated until the phrase, “This is the end of the
recording” is said in English. After this phrase the CD will stop.
You may make notes while the recording is playing.
At the end of the recording you will have 15 minutes to prepare your speech.
At the end of 15 minutes you will be required to stop writing and all written
material will be collected.
5
At the end of five minutes say:
“The CD is about to start.
The CD will play until the words: ‘This is the end of the recording’ are
heard.”
6
Start the CD.
8
When the pre-recorded CD has finished playing, say:
7
Stop the CD when you hear the words: ‘This is the end of the recording’.
“You have 15 minutes to prepare your speech. After this, the first
candidate will be taken to the recording room.
When you go to the recording room you cannot take your booklet or any
notes with you.
9
The recording session may extend beyond the scheduled finish time.”
After the 15 minutes’ speech preparation time has elapsed, say:
“I am now going to collect all your answer booklets and notes.”
“The first speaking candidate can now go to record.”
First candidate leaves the writing room.
To those remaining, say:
“Please sit quietly until it is your turn to go to the recording room.
If you do not intend to complete the speaking component, tell me now. I
will record ‘Candidate did not speak’ on the front of your booklet and then
you can leave the exam venue.”
10 Recording room supervisor will return to collect subsequent candidates.
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Te Reo Māori/Rangatira NZ Scholarship recording room
Instructions for Supervisors
If any candidate chooses not to record the spoken component of any Scholarship Language
exam please write, ‘Candidate did not speak’, at the bottom of the front cover of their answer
booklet.
Before the first candidate is scheduled to speak, check you have:

a copy of the attendance roll

a CD case for each candidate, labelled with their NSN, exam centre, exam code and
subject code. (See Appendices G and H.)




the Schedule of Recording Times
copies of the NZ Scholarship Language Speech Authentication and NSN Confirmation
form
two recording devices
a permanent marker pen to label CDs.
The recording must be an audio recording burnt on CD. Cassette tapes and DVDs will not be
accepted.
Check the function of both recording devices by making a test recording on each and playing it
back.
Two minutes before two and a half hours have elapsed (4.28 pm):
1
2
3
4
Go to the writing room and collect the first candidate at 4.30 pm. The candidate will
bring all their belongings with them to the recording room, as they will be dismissed
from the exam venue once they have finished speaking. They MUST NOT bring any
booklets.
Take the candidate to the recording room.
Show the candidate their labelled CD cover and ask them to confirm the details are
correct.
Say:
“I will read out your NSN twice before you begin to speak.
You will then have up to 5 minutes to speak.
I will stop the recording after 5 minutes. If you finish before 5 minutes,
please say, ‘That is the end of my speech’, and I will stop the recording.
You may indicate the end of your speech in Te Reo Māori. If you do this,
please indicate by raising your hand.”
5
6
7
8
Are there any questions?”
Start the recording and clearly read the candidate’s NSN twice (DO NOT state the
candidate’s name or other means of identification).
Say to the candidate:
“You may start speaking now.”
Start timing five minutes.
Stop the recording device after five minutes or when the candidate says that they have
finished.
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9
Play a short section back to the candidate so they can confirm their voice is recorded.
10 Ask the candidate to sign the NZ Scholarship Language Speech Authentication and
NSN Confirmation form.
11 Candidates may not re-record anything.
12 If there are technical difficulties with the recording equipment, tell the candidate to stop.
Change to the second recording device and tell the candidate that he or she can record
the speech again. Repeat from ‘4’ above. Complete a blue Special Report of
Supervisor.
13 Tell the candidate:
“You have finished your examination. Please leave the exam venue.”
14 Collect the next candidate, making sure you have locked the recording room while you
are not in it.
Candidate chooses not to speak
If a candidate does not attempt the spoken component, indicate this by writing ‘Candidate
did not speak’ at the bottom of the front cover of their answer booklet
The end of the examination
When all candidates have had their oral responses recorded, take the following to the writing
room:


the recording device containing all recorded oral responses
the labelled CD cases (these may have a new CD inside each).
The writing room supervisor will:

package all answer booklets (barcode face up) into A4 plastic bags

hand the recording devices(s) to the ECM.

hand the A4 plastic bags to the Exam Centre Manager to retain until the CD copies of
candidates’ oral responses have been made and can be added to them
After the examination
The Exam Centre Manager will give the following to the person nominated by the school to burn
the recordings onto CD:

the recording devices(s) containing all candidate oral responses

other material as detailed below.

the labelled CD cases (see Appendices G and H)
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The person responsible for burning each candidate’s speech onto separate CDs will, before
they start burning CDs, ensure that they have:

appropriate equipment/software to burn the initial recordings to CD

a new CD for each candidate




a ‘standard’ CD player or another computer
a labelled CD case for each candidate (see Appendices G and H)
a permanent marker to write the exam centre, NSN, subject code, exam code on the CD
protective wrapping for the CD case for each candidate (optional).
As each speech is burned to a separate CD, the person responsible will:







check that the candidate’s NSN is clearly stated at the start of the CD, and that the
entire oral response has been copied.
check that the CD plays on a ‘standard’ CD player or on a computer other than the one
on which it was copied.
copy the candidate’s NSN, exam centre, exam code and subject code from the CD case
onto the top surface of the CD using the permanent pen (see Appendices G and H).
put the CD into the correct, labelled CD case (see Appendix G).
if protective wrapping has been supplied, put the CD case inside and write the
candidate’s NSN, exam centre, exam code and subject code again on the outside of the
wrapping.
retain the initial recording and provide a copy of all of these recordings to the PN. These
recordings need to be stored securely as NZQA may require them if any problems arise
during marking.
hand all the CDs to the Exam Centre Manager either on the day of the exam, or the
following day.
Following the examination (either on the day of the exam, or the following day)
The Exam Centre Manager will:




place each cased CD into the clear A4 plastic bag containing that candidate’s answer
booklet.
tick the NZ Scholarship Language Speech Authentication and NSN Confirmation form to
confirm all recorded CDs are packed. Place the form in a blue bag.
put all plastic bags in the green courier bag labelled for the relevant exam session and
hand the green courier bag to the courier.
give any pre-recorded CD received from NZQA to the Principal’s Nominee at the end of
the examination. It should not be returned to NZQA.
Toilet breaks in Scholarship Languages, Samoan and Te Reo
Examinations
Candidates may go to the toilet unaccompanied during the first two hours of any Scholarship
Language examinations.
Candidates who want to go to the toilet whilst waiting to record must be accompanied by a staff
member who is not a teacher of Te Reo.
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Appendix F: Music Examinations
NZ Scholarship Music
Before the examination starts




Each candidate will arrive with an A4 portfolio sealed in a clear plastic bag which will
contain, facing outward, an Authenticity Declaration signed by both the candidate and
their teacher.
If the supervisor notes that the Authenticity Declaration has not been submitted, a blue
Special Report of Supervisor is to be completed and placed inside the portfolio bag,
facing outwards.
Store these A4 portfolios at the front of the room until the examination is finished.
If a candidate does not provide a portfolio, complete a blue Special Report of Supervisor
and seal their answer booklets inside a clear plastic bag with the Special Report facing
outwards.
The examination
Candidates will complete an answer booklet and a resource booklet.
After the examination

Collect in all candidate materials.

Seal the bag.


Place the booklets inside the portfolio clear plastic bag, with the barcode uppermost.
Ask each candidate to check this with you.
Ensure that the attendance roll is marked correctly. Write ‘2’ in the ‘Number Booklets
Collected’ column to show the candidate has handed in both the barcoded booklets
(answer booklet and resource booklet).
Packing the green courier bags
All plastic bags containing candidate examination materials are to be placed inside a
green courier bag labeled for S-MUSI. This bag will be collected by the courier.
Other guidelines for NZ Scholarship Music

The candidate’s portfolio is not to be opened or checked by the supervisor.

If any documentation is missing from the portfolio the supervisor and/or ECMs must not
follow this up on behalf of the candidate, nor send it to NZQA at a later date.


Missing portfolio materials may only be submitted to the supervisor before the
examination starts, not at any other time.
Examination irregularities must be recorded on a blue Special Report of Supervisor,
especially if a candidate has not presented a portfolio or a completed, signed
Authenticity Declaration.
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Level 3 Making Music
Standard 91420 Making Music requires the playing of a CD at the start of the exam. A
separate exam room must be provided for candidates sitting this standard.
Candidates sitting only standards 91421 and 91422 do not require separate accommodation.
At least a week before the examination




At least a week before the examination, talk to the Principal’s Nominee and organise
equipment required.
The school will supply one computer or CD player and a backup for each exam room.
Check that the CD plays in this provided equipment.
If it will not play audibly on this equipment, or any other available equipment, contact
NZQA immediately to get a replacement. A replacement can take up to three days to
arrive. Do not send back any faulty CDs to NZQA before the exam has taken place.
Stored these securely until the exam has been sat. For further instructions see
Appendix I.
The examination
1
Read the Pre-Examination Instructions.
3
Read and follow the instructions on the inside of the CD cover.
2
4
5
Start the examination.
The duration of the recording is stated on the inside of the CD cover. The recording will
conclude with the phrase, ‘This is the end of the recording’. Do not stop the CD until this
phrase is heard.
Announce to the candidates:
Please continue with the rest of the examination.
Give any CD received from NZQA, and used in the exam, to the Principal’s Nominee at the end
of the examination. It should not be returned to NZQA.
Level 2 Music
Standard 91275 Music requires the playing of a CD at the start of the exam. A separate exam
room must be provided for candidates sitting this standard.
Candidates sitting only standards 91276 and 91277 do not require separate accommodation.
At least a week before the examination




At least a week before the examination, talk to the Principal’s Nominee and organise
equipment required.
The school will supply one computer or CD player and a backup for each exam room.
Check that the CD plays in this provided equipment.
If it will not play audibly on this equipment, or any other available equipment, contact
NZQA immediately to get a replacement. A replacement can take up to three days to
arrive. Do not send back any faulty CDs to NZQA before the exam has taken place.
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Stored these securely until the exam has been sat. For further instructions see
Appendix I.
The examination
1
Read the Pre-Examination Instructions.
3
Read and follow the instructions on the inside of the CD cover.
2
4
5
Start the examination.
The duration of the recording is stated on the inside of the CD cover. The recording will
conclude with the phrase, ‘This is the end of the recording’. Do not stop the CD until this
phrase is heard.
Announce to the candidates:
Please continue with the rest of the examination.
Give any CD received from NZQA, and used in the exam, to the Principal’s Nominee at the end
of the examination. It should not be returned to NZQA.
Level 1 Music
Standard 91093 Music requires the playing of a CD at the start of the exam. A separate exam
room must be provided for candidates sitting this standard.
Candidates sitting only standard 91094 do not require separate accommodation.
At least a week before the examination




At least a week before the examination, talk to the Principal’s Nominee and organise
equipment required.
The school will supply one computer or CD player and a backup for each exam room.
Check that the CD plays in this provided equipment.
If it will not play audibly on this equipment, or any other available equipment, contact
NZQA immediately to get a replacement. A replacement can take up to three days to
arrive. Do not send back any faulty CDs to NZQA before the exam has taken place.
Stored these securely until the exam has been sat. For further instructions see
Appendix I.
The examination
1
Read the Pre-Examination Instructions.
3
Read and follow the instructions on the inside of the CD cover.
2
Start the examination.
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4
5
The duration of the recording is stated on the inside of the CD cover. The recording will
conclude with the phrase, ‘This is the end of the recording’. Do not stop the CD until this
phrase is heard.
Announce to the candidates:
Please continue with the rest of the examination.
Give any CD received from NZQA, and used in the exam, to the Principal’s Nominee at the end
of the examination. It should not be returned to NZQA.
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Appendix G: Labelling candidate recordings
CD labelled with marker pen
Subject code
NSN
Exam centre – exam code
CD case labelled with marker pen
Appendix H: Subject Codes for all Scholarship Languages
and Drama
Chinese
S-CHIN
Samoan
S-SAMO
French
S-FREN
Spanish
S-SPAN
German
S-GERM
Te Reo Māori
S-TREM
Japanese
S-JAPA
Te Reo Rangatira
S-TRER
Drama
S-DRAM
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Appendix I: Faulty CDs
If there is a problem with any pre-recorded CDs received from NZQA that requires completion
of a blue Special Report of Supervisor write onto the CD in permanent pen:


the number and name of the exam centre
the word “FAULTY”
Return the CD in the bag with the blue Special Report of Supervisor.
The Special Report of Supervisor must note where, on the playing of the CD, the problem
occurred. This will allow NZQA to listen to the CD to determine if there is a problem with it or
with the school-supplied equipment.
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Index
Appendix A
Writing Room ...................................................... 15
Music L1 .................................................................. 38
NCEA Dance Examinations .................................. 3
Appendix B:Scholarship Drama ................................ 6
Before the Exam ................................................. 38
Exam ................................................................... 38
Appendix C: Scholarship Languages Examinations 13
Music L2 .................................................................. 37
Appendix D: Scholarship Samoan........................... 19
Before the Exam ................................................. 37
Appendix E
Exam ................................................................... 38
Scholarship Te Reo Māori and Te Reo Rangatira
....................................................................... 29
Music L3 .................................................................. 37
Music Examinations ............................................ 36
Exam ................................................................... 37
Appendix F
Before the Exam ................................................. 37
Appendix G
Music Scholarship ................................................... 36
Appendix H
Before the Exam ................................................. 36
After the Exam .................................................... 36
Labelling candidate recordings ........................... 40
Exam ................................................................... 36
Subject codes for all Scholarship Languages and
Drama ............................................................ 40
NCEA Languages
Faulty CDs .......................................................... 41
Samoan L1, 2 and 3
Dance Level 1 ........................................................... 5
Samoan Scholarship
Appendix I
Before the Exam ................................................. 25
Audio Visual Requirements ....................................... 2
Exam ................................................................... 26
Dance Level 2 ........................................................... 4
End of Exam ....................................................... 24
Examination Day ................................................. 20
Dance Level 3
Materials ............................................................. 19
End of Exam ......................................................... 3
Personnel ............................................................ 20
Materials ............................................................... 3
Recording Room ................................................. 22
Playing the DVD ................................................... 3
Rooms................................................................. 20
Drama Scholarship
Writing Room ...................................................... 21
Dispatch of materials .......................................... 12
Scholarship Languages
Exam .................................................................... 9
Before the Exam ........................................... 13, 19
Materials required ................................................. 6
Performances ....................................................... 9
Scholarship Te Reo Māori/Rangatira
Rooms .................................................................. 7
Te Reo Māori L1, 2 and 3 ........................................ 28
Faulty CDs .............................................................. 41
After Exam .......................................................... 34
Before the Exam ................................................. 29
Personnel required ............................................... 7
Waiting Room ....................................................... 8
Te Reo Māori/Rangatira Scholarship
Guinea Pigs for Dance .......................................... 3, 5
Exams ................................................................. 31
Materials ............................................................. 29
Labelling candidate recordings................................ 40
Personnel ............................................................ 30
Languages L1, 2 and 3 ........................................... 25
Recording Room ................................................. 33
Exam .................................................................. 25
Rooms................................................................. 30
Languages Scholarship
Writing Room ...................................................... 31
End of Exam ....................................................... 18
Te Reo Rangatira L2
Examination Day................................................. 15
Exam ................................................................... 27
Instructions for Supervisors ................................ 13
Te Reo Scholarship ................................................. 29
Materials ............................................................. 13
End of Exam ....................................................... 34
Personnel ........................................................... 14
Toilet breaks in Scholarship Languages, Samoan and
Te Reo Examinations .......................................... 35
Recording Room ................................................. 16
Rooms ................................................................ 14
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