Case CATalyst Edit Features – Part 1
Most reporters and scopists use only a fraction of the
features and options available in Case CATalyst Edit that
can make editing faster, easier and more accurate. In
this class, you’ll learn about Edit features that are new in
Version 16 along with some features introduced in earlier
versions that make a huge difference in terms of editing
ease and efficiency.
Presented by Larry Paiz
[email protected]
www.reportertraining.com
Case CATalyst Edit Features – Part 1
Xtra Global Table and Apply Xtra Global Table ............................. 3
Remove Suffix ........................................................................ 3
Redact and Redact Options ....................................................... 3
Keyboard Map Efficiency .......................................................... 5
Audio Tips for Edit................................................................... 7
Define Dialog Shortcuts ......................................................... 11
Quick Suggest ...................................................................... 13
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Xtra Global Table and Apply Xtra Globals Command
When editing transcripts, some reporters and editors find themselves reglobaling the same steno or text over and over, because wherever the
previously globaled item was located, in a dictionary or a global table, it was
not selected for translation.
A new option, Add to Xtra Global Table is available in all global dialogs and
enables you to send steno and/or text globals that you never want to have to
re-define or search for in one or more other files’ global tables so that they can
be applied after translation. You can add a global to the Xtra Global Table when
you define, and apply all Xtra Globals via the new Apply Xtra Globals command
in Edit.

To add a global to the Xtra Global Table, select the Add to Xtra Global Table
(Alt+ x) option. This will send the global to the Xtra global table as well as
to the target dictionary and the current job’s global table.

To apply the Xtra Global table to a job when editing, just click Global,
Apply Xtra Global Table (Alt+g, x).
Remove Suffix
This is an edit command that lets you remove a suffix from the end of a root
word. If there’s more than one suffix, it will remove the suffixes one at a time.
If the reporter mis-strokes and adds in one or more suffixes that aren’t
required and need to be removed, the most common way of editing out the
unwanted suffix is to position the cursor at the end of the word, press
backspace as many times as needed, and then type the correct spelling of the
root word. Obviously this is time-consuming and inefficient. With this new
feature, you can use one command for each suffix to be removed.
1. Position the cursor on a word which has one or more unwanted suffixes.
2. Click Special Edit, Fix Words, Remove Suffix (Alt+s, w, r).
Redact and Redact Options
Some jurisdictions require court reporters to edit sensitive information before
releasing the transcript to the public. Sensitive information may include social
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security numbers, the full name of a juvenile, date of birth, etc. When text is
surrounded with <Redaction On> and <Redaction Off> format symbols, the
text is hidden when printing (to hard copy or PDF) or exporting to ASCII, HTML,
PTX, PTF, CaseViewNet, TextMap and/or RTF/CRE. The hidden portion replaces
the original text and takes up the same amount of space as the original text.
Line spacing and line breaks are unaffected.

To redact text:
1. Mark the text to be redacted.
2. Click Special Edit, Fix Words, Redact (Alt+s, w, d).

To set the appearance of redacted text:
1. Click Tools, Options, Advanced Edit… (Alt+t, o, a).
2. Scroll down to, and then click Redacted text displays as.
3. Click the down arrow at the end of the row, and then select the preferred
display option.
 NOTE: The appearance of the hidden (redacted) text is also dependent
upon the delivery format for the file:
Redacted
Text
Displays
As
Setting
Black
rectangle
Lines
White
space
X’s
Print to
Hard
Copy
REDACTED TEXT APPEARS IN DELIVERY FORMAT AS:
Print to Export to Export
Export
Export
Export
Export
PDF
RTF/CRE
to
to
to PTX
to PTF
to
ASCII
HTML
TextMap
(
Export
to
Case
View
Net
)
(
)
(
)
(
)
(
)
(
)
(
(
(
)
)
(
(
)
)
(
(
)
)
(
(
)
)
(
(
)
)
(|||)
( )
(///)
( )
(///)
( )
(|||)
( )
(XXX)
(XXX)
(XXX)
(XXX)
(XXX)
(XXX)
(XXX)
(XXX)
4. Click OK (Enter).
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)
(XXX)
Keyboard Map Efficiency

Add Shortcuts
If there is an Edit function you use frequently that does not currently have a
shortcut key, you should assign a shortcut key.
1. Open the keyboard map by any one of the following methods:
 In Manage Jobs, double click the System Files case and then double
click the keyboard map file.
 In Edit, double click the keyboard map name (listed on the status bar,
as Kbd Map:name).
 From anywhere in Case CATalyst, click File, Open, List/Table,
Keyboard Map (Alt+f, o, i, k), select the keyboard map file and click
Open (Enter).
2. Scroll down and select the key to which you want to assign the function.
3. Open the Assign Key to Function dialog by any one of the following methods:
 Double click the key.
 Right click the key and then click Modify.
 Click Edit, Modify… (Enter or Ctrl+m).
 Click
the Modify button on the toolbar.
4. Select the function from the list.
 NOTE: There are two techniques that enable you to find functions
quickly. You can click Filter by Category and then select the desired
category, or you can press Ctrl+f and search for the function name.
5. Click Assign (Alt+a).
6. Click Close (Alt+c).
7. Save the changes to the keyboard map. Do one of the following:
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 If you wish to save the keyboard map to a new name, one that
identifies it as your, personal, custom keyboard map, click
File, Save As (Alt+f, a).
 TIP: If you add, modify, or delete functions from the Stenographprovided Default, CAT4 kbd, Extras Default or Extras CAT4 kbd
keyboard map, it is recommended that you use Save As and rename
the keyboard map.
 If you wish to save the keyboard map to the current name, do one of
the following:


Right click the keyboard map open file tab and select Save.

Click File, Save (Ctrl+s).

Click
the Save button on the toolbar.
Remove or Modify Unwanted Function Assignments
If there is a function assignment that is inconvenient to you or slows your
editing speed, you should remove or modify the assignment.
1. Scroll down to and select the key you want to modify or delete.
2. If you want the key to do nothing, press Delete. This removes the
current function assignment.
For example: Some reporters and scopists dislike having the Insert key
assigned to Toggle Insert/Overstrike; they would prefer to always remain
in Insert mode and never overstrike other text. Deleting the Toggle
Insert/Overstrike function and then saving the changes means that
pressing the Insert key would do nothing when editing in Case CATalyst.
 NOTE: Changing a function assignment in Case CATalyst does not
affect a key’s behavior in any other application.
3. If you want the key to do a different function than is currently assigned,
open the Assign Key to Function dialog by any one of the following
methods:
 Double click the key.
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 Right click the key and then click Modify.
 Click Edit, Modify… (Enter or Ctrl+m).
 Click
the Modify button on the toolbar.
4. Select the preferred function from the list.
5. Click Assign (Alt+a).
6. Click Close (Alt+c).
7. Save the changes to the keyboard map.
 TIP: As with any files you customize to your preferences, after making any
changes to a keyboard map, it is highly recommended that you back up the
modified keyboard map file. When you need to install Case CATalyst on a
new computer, being able to restore the backup ensures that you can
remain as efficient and productive as you were on your previous system.
Audio Tips for Edit

Stop Audio When Dialog Opens
You can set an option within Case CATalyst to automatically stop audio
playback when opening a dialog box and automatically resume playing when
the dialog box is closed.
1. Do one of the following:
 From Manage Jobs, click Tools, Options, Edit, Advanced Edit
(Alt+t, o, e, a).
 From Edit, click Tools, Options, Advanced Edit (Alt+t, o, a).
2. Locate the Stop audio when dialog opens option and click the down
arrow at the end of the row.
Select Yes and audio will stop while the dialog is open. Audio will
resume playing from the current cursor position when the dialog closes.
Select No and audio will continue to play while the dialog is open.
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You will have to use the Stop Audio command to cause audio to
stop playing.

Set Audio Delay
By default, audio plays from a point approximately three seconds previous to
the timestamp at the current cursor position. This enables you to hear a bit
of context rather than play the audio that exactly matches the timestamp of
the current cursor position.
If you prefer to begin playback closer to the current cursor position, or to
increase the amount of context heard before the current cursor position, you
can adjust the number of seconds in the Set Audio Delay dialog.
 Do one of the following:

Click Tools, Audio, Set Audio Delay (Alt+t, a, u).

Click Tools, Options, Set Audio Delay (Alt+t, o, u).
 Type the number of seconds preferred for the audio delay.

Type a lower number to begin playback closer to the current cursor
position.

Type a higher number to hear additional context before the current
cursor position.
 Click OK (Enter).

Play Audio with Scroll Text
Combine audio playback with the automated Scroll Text Forward cursor
movement function.
 Click Tools, Audio and then click Play Audio with Scroll Text
(Alt+t, a, x).
 To stop audio, move the cursor via any navigation key or point and click
in the transcript.
 NOTE: The speed at which text scrolls is controlled by the speed of the
audio playback. The Scroll Text Speed option in the Tools, Scroll Text
menu does not affect Play Audio with Scroll Text.
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
Steps to Work with Externally Recorded Audio
When you have audio that was provided by a videographer in MP3 or
Windows media or some other audio format, it may be possible (with the
help of a third-party audio file conversion software application such as
Audacity® or NCH® Switch Audio File to convert the audio file to the correct
type of WAV format, associate it with a timestamped transcript in
Case CATalyst. The synchronization will not be as accurate as audio recorded
on the same machine as the steno and will likely require adjustment.
1. Convert the file to a 16-bit PCM .WAV file.
 NOTE: If you wish to associate a .WAV file from a Diamante, Mira or
Fusion (for example, if the computer’s audio is poor and the writer’s
audio is better, but a lot of realtime editing was performed and you do
not wish to re-translate the job to ensure top quality synchronization
but have to re-do some editing), there is no need to convert it prior to
associating the file. Move directly to step 2.
 NOTE: The following instructions describe how to use the free
Audacity file conversion software to convert an MP3 file to a 16-bit
PCM WAV file. If the file is a different audio format, it may require a
different audio file conversion program or slightly different steps.
Stenograph does not endorse or recommend or offer technical support
for any one particular audio file conversion software application.
a. Open the audio conversion software (e.g. Audacity).
b. Import the audio file. In Audacity, you would click File, Import,
Audio (Ctrl+Shift+i), then browse to and select the MP3 file provided
by the videographer.
c. Export the audio file. In Audacity, when the file has finished importing,
click File, Export (Ctrl+Shift+e).
In Audacity, in the Export dialog, at “Save In:” browse to
C:\CAT4\USR\YOUR USER NAME (using your actual user name) and
save the file in the same location as your job. (Optional: If desired,
you can also rename the MP3 file to the same name as your job at this
time. This is not necessary but can make it easier to know which file to
select when associating the audio with the transcript, especially if you
have more than one audio file at that location).
At “Save As Type” select WAV (Microsoft) 16-bit PCM, then click
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Save, and then click Okay. (If using a program other than Audacity,
save the audio into a 16-bit or 8,000 Hz/PCM format .WAV File.)
d. Close the audio conversion software. In Audacity, when prompted to
save changes before closing, select No. You don’t need to keep a copy
in Audacity format.
2. Associating the File in Case Catalyst.
a. Open Case CATalyst, and open the job in Edit.
b. Click Tools, Audio, Associate Audio File...
c. Select the file you just converted, and click Open.
d. When asked – “Was this audio file recorded using Case CATalyst?”
select No.
3. Syncing the File.
 IMPORTANT NOTE: Before beginning these next steps, make sure to
assign the EZ Sync at Cursor function to a shortcut key in your
keyboard map. This will ensure more accurate sync results, vs.
selecting this tool from a menu (i.e. clicking Tools, Audio, EZ Sync at
Cursor) because you can access the command more quickly. In the
Extras - Default and the
Extras - CAT4 kbd keyboard maps, the = symbol is assigned to EZ
Sync at Cursor.)
a. Position the cursor somewhere/anywhere in the file. Make a note of
the page and line number. (For example, if I’m currently on page 5
line 21, I would write that down.)
b. Press Shift + F9 or click the toolbar button to Play Audio.
c. Listen to the playback and make note of a unique word or phrase
you can search for. For example, if you hear “did you spend any time,
physically, at Bower General” you might want to search for “did you
spend any time” or “Bower General.” Then, press Ctrl+F9 or click the
toolbar button for Stop Audio.
d. Press Ctrl+f to Search, and search forward for that unique word or
phrase. If you don’t find it forward of your cursor position, continue
the search from the beginning of the job, or search backward for that
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phrase. If you don’t find it, start again from step one with your cursor
positioned somewhere else in the file (so that you can locate a
different unique phrase).
e. When you see the text that matches the phrase you heard, position
the cursor at the beginning of that phrase and press Ctrl+Shift+b to
bookmark the location.
f. Press Ctrl+g and type in the page and line number you noted in Step
“a,” to return to the location where you played the audio.
g. Press Shift + F9 or click the toolbar button to Play Audio.
h. Press Ctrl+Shift+c to return to the bookmark.
i. When you hear the audio that matches the cursor position, press the
key you assigned to EZ Sync at Cursor. Then, press Ctrl+F9 or
click the toolbar button for Stop Audio.
4. Test the Sync Results.
Position the cursor somewhere else in the file and press your key for
Play Audio.
 TIP: If the audio is a few seconds behind the current cursor position
(e.g. the audio matches text several words up to a few lines before
your current cursor position) adjust the audio delay (as described on
page 8 in this booklet).
Define Dialog Shortcuts
Several of the define dialog box shortcuts often go overlooked and unused.
Using these shortcuts can be much faster and more efficient than re-typing
text:

Cap (Alt+a)
Cycles text in the New Text field between Initial Capped, ALL CAPPED and
all uncapped.
If there is no text in the New Text field or the text is selected, the Cap
command will copy the text shown as Old Text to the New Text field.
You do not have to press F6 to use Copy Text to Text Field.
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 TIP: To use Cap with text inserted via Intuitive Replace, first de-select
the text by pressing the Left or Right arrows, Home or End.

Conflict (Alt+o)
If defining a phrase that contains a conflict or re-defining a conflict as a
single word, you can select the correct conflict choice by cycling through the
conflict choices.

Suggest (Alt+u)
When this option is selected, up to ten suggestions for possible text for the
marked steno will be listed, based on current globals, dictionary entries used
to translate the job, dictionary entry usage count, recently used data,
drag/drop and stacking possibilities as well as spell checked phonetic
suggestions based on the current Phonetic Table. Rather than type the word,
simply press the number of the preferred suggestion.
 Open With Suggestions
If Open with Suggestions is selected, the list of suggestions will be
displayed automatically whenever you open the Global dialog box.
If Open with Suggestions is not selected, click Suggest (Alt+u) to open
the list of suggestions.
 TIP: If none of the suggestions contains the desired text, just begin
typing the correct text. You do not have to remove the list of suggestions
before typing. If you want to use one of the other features (Cap, Conflict.
Spaces, S-t-i-t-c-h) press Esc and then select that feature.
 TIP: To get the best results from Suggest, the dictionaries used in
translation and the phonetic table must be present on the system used
for editing. If a file will be edited on a different computer than the one
used for translation, be sure to transfer the dictionaries and phonetic
table along with the job to be edited.

Spaces (Alt+c)
When defining a phrase, Spaces will cycle between replacing all spaces with
<Sticky Space> format symbols, removing all spaces (squish) and then
returning to the phrase with spaces.
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 TIP: Use Spaces to insert <Sticky Space> and globally change phrases
that should appear on the same line, e.g. Los Angeles to Los<Sticky
Space>Angeles or Kennedy III to Kennedy<Sticky Space>III.

S-t-i-t-c-h (Alt+-, Alt+, or Alt+”)
(Alt+-) When used with a single word, this toggles the display to include
hyphens between the letters of that word.
When used with a two-word phrase, adds a hyphen between the two
words.
When used with a phrase containing more than two words,
displays a drop down list of all possible positions for hyphens
and/or spaces between the words in that phrase.
(Alt+,) When used with a phrase of two or more words, displays a drop
down list of all possible positions for commas with that phrase.
(Alt+”) When used with a phrase of two or more words, displays a drop
down list of all possible positions for quote with that phrase.
Quick Suggest
Many reporters and scopists would prefer not to have to type replacement text.
They’d rather press one key to pick the correct text from a list. The previously
available Suggest feature offers this option, but only after you mark the
steno/text (if there are multiple strokes) and only after you open a global
define or replace dialog. Some reporters or scopists would prefer to see and
select the replacement text and then choose the destination for that define.
Quick Suggest enables you to press one key to display up to ten suggestions for
the last untranslate, drag/drop translation, suffix drag translation, any text, any
marked text or text and steno combination. One more key press and you can
replace or define that item.
This Edit feature offers suggested text for untranslates using the same
algorithm as Live Suggestions in Realtime.
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 NOTE: This is a different algorithm than used for the Suggest feature in a
global dialog. The two features may offer some of the same suggestions,
but are unlikely to be identical.
You can scan to or select an item to edit, open Quick Suggest, and get a dialog
box with suggestions. You can then define or replace the text, or you can open
a traditional global or replace dialog for more options.

To set Scan For options to automatically open Quick Suggest:
1. Click Tools, Options, Scan For… (Alt+t, o, c).
2. Select any/all of the desired options: Untranslates, Drag/Drop,
Suffix Drag.

To open Quick Suggest without scanning, do one of the following:
 Click Global, Quick Suggest (Alt+g, q).
 Assign Quick Suggest to a key in your keyboard map and then in Edit,
press the assigned key.
 When the Quick Suggest dialog box opens with suggestions, you can
select a suggestion and either define or replace it; select More to open a
global dialog box for more options, or click Cancel.
 TIPS
 If the cursor is positioned on an item for which there is no suggestion
available, a “No Suggestions Were Found” message will be displayed.
If you’d like to have Quick Suggest automatically open a J-define global
dialog if there’s no suggestion available, click Tools, Options, Global,
(Alt+t, o, g) and set Open Global Dialog when No Quick Suggest
Available to Yes.
 When marking words and selecting Quick Suggest, suggestions will be
generated for the marked text only; Quick Suggest will not look beyond
the marked text. (Quick Suggest does look before and after unmarked
text when making suggestions, and if you select a suggestion, you will
see the expanded marking.)
 If you want to close the Quick Suggest dialog without taking action and
scan to the next item to be edited, you can press F8 to Scan Forward, or
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Shift+F8 to Scan Backward (or whatever key you have assigned to Scan
Forward or Scan Backward) from the Quick Suggest dialog. You do not
have to click Cancel (or press Esc) to close the Quick Suggest dialog and
then press a key to scan.
 Quick Suggest will not automatically display when scanning as part of
recording or playback of a macro.
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