~epublit of the Philippinee
Supreme Court
Office of the Court AIJministrator
Manila
O C A C I R C U L A R N O . 6 4 - 2 0 11
ALL JUDGES, CLERKS OF COURT AND BRANCH
CLERKS OF COURT OF THE LOWER COURTS
SUBJECT :
E S T I M AT E O F T H E C O S T O F M A I L M AT T E R S
TRANSMITTED BY THE LOWER COURTS
The Philippine Postal Corporation (PPC) has informed the Court
that it could no longer transport for free the Judiciary's mail matters
covered by the franking privilege. Its lack of fund has constrained the
PPC to bill the Court for the cost of transporting franked mails at P6.00
p e r p i e c e o f m a i l t r a n s p o r t e d b y a i r, a n d P 4 . 0 0 f o r e a c h p i e c e
transported by land. Thus, the Court would need appropriation to cover
the cost of sending mail matters through the postal service.
To enable the Court to determine the amount it would seek to be
appropriated, it would require, among other things, an estimate of the
a m o u n t t h e O f fi c e o f t h e C o u r t A d m i n i s t r a t o r a n d t h e l o w e r c o u r t s
spend per year for mailing letters and other mail matters such as
publications, supplies, equipment, etc.
I n t h i s c o n n e c t i o n , a l l L o w e r C o u r t s a n d O f fi c e s o f t h e C l e r k s o f
C o u r t a r e h e r e b y d i r e c t e d t o s u b m i t t o t h e O f fi c e o f t h e C o u r t
A d m i n i s t r a t o r, w i t h i n t e n ( 1 0 ) d a y s f r o m r e c e i p t o f t h i s c i r c u l a r, a
report on the estimate of the cost of mail matters transmitted by their
r e s p e c t i v e c o u r t s / o f fi c e s b a s e d o n t h e n u m b e r o f m a i l m a t t e r s s e n t i n
2010 and the above cost of transporting franked mails provided by the
PPC.
Attached is a sample form of the report to be used for uniformity.
Should there be a need to include additional entries in the report,
necessary additions/revisions may be made to the form without making
any substantial changes to the same.
2 0 M a y 2 0 11 .
NIMFA~C. VILCHES
Deputy CoUrt Administrator
and
Officer-in-Charge
Office of the Court Administratgj~
NAC/MBC/
rat/ppc.estimate cost of mail matters
SAMPLE FORM
Republic of the Philippines
egiena[ ria[ Ceurt
Branch
2 0 1 0 O U T G O I N G M A I L M AT T E R S
MONTH
REGISTERED WITH
RETURNED CARD
REGISTERED
PRIORITY
PACKAGES/
PARCELS
TOTAL
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL
M I N I M U M E S T I M AT E C O S T:
A.)
REGISTERED MAILS1.)
Mailing EnvelopesMetro Manila
Luzon
Visayas
Mindanao
-
X
X
X
X
P4.00
P4.00
P6.00
P6.00
=
=
=
=
P
P
P
P
P
Brown Documentary Envelopes (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
251
- 500gms
501
1,000gms
1,001 - 1,500gms
1,501
2,000gms
B.)
-
X
X
X
X
P100.00
P145.00
P175.00
P205.00
=
=
=
=
P
P
P
P
P
R E G I S T E R E D M A I L S W / R E G I S T RY R E T U R N C A R D S 1.)
Mailing EnvelopesMetro Manila
Luzon
Visayas
Mindanao
X
X
X
X
P4.00
P4.00
P6.00
P6.00
=
=
=
=
P
P
P
P
P
ADD: Additional Service Fee for Mails with Registry Return Cards
X P10.00 = P
Brown Documentary Envelopes (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
251 501
1,001
1,501
500gms
- 1,000gins
- 1,500gins - 2,000gins -
X P100.00 = P
X P145.00 = P
X P175.00 = P
X P205.00 = P
P
ADD: Additional Service Fee for Mails with Registry Return Cards
X P10.00 = P
C.)
PRIORITY MAILS 1.)
Mailing EnvelopesMetro Manila
Luzon
Visayas
Mindanao
X
X
X
X
P4.00
P4.00
P6.00
P6.00
=
=
=
=
P
P
P
P
P
Brown Documentary Envelopes (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
251 501
1,001
1,501
500gms
- 1,000gms
- 1,500gms
- 2,000grns
-
X P100.00 = P
X P145.00 = P
X P175.00 = P
X P205.00 = P
P
PA R C E L S / PA C K A G E S (Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
4,001
5,001
7,501
9,501
12,001
4,500gms
- X
5,500grns - X
8,000grns
- X
10,000gins- X
12,500gms- X
P365.00
P430.00
P570.00
P175.00
P835.00
T O TA L M I N I M U M E S T I M AT E C O S T = P
=
=
=
=
=
P
P
P
P
P
P
SAMPLE REPOR1
~epublit of the ~hilippinee
Supreme Court
Office of the Court ~ministrator
Manila
Records Division
office of Administrative Services, OCA
2 0 1 0 O U T G O I N G M A I L M AT T E R S
MONTH
REGISTERED WITH
RETURNED CARD
898
783
REGISTERED
JANUARY
FEBRUARY
MARCH
APRIL
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL
2,257
2,261
2,705
3,151
3,353
2,366
2,919
3,321
4,343
4,377
3,113
2,341
36,507
PRIORITY
1,123
628
1,379
696
1,091
1,326
PACKAGES/
PARCELS
3
2
19
1,749
828
1,112
11 , 6 9 5
13,323
TOTAL
4,281
3,674
5,232
4,940
5,196
4,567
5,604
5,353
6,309
7,397
4,675
4,387
61,615
M I N I M U M E S T I M AT E C O S T:
A.)
REGISTERED MAILS - 36,507
1.)
Mailing Envelopes - 27,471
Metro Manila
Luzon
Visayas
Mindanao
-
3,018 X
10,503X
7,938 X
6,012 X
P4.00
P4.00
P6.00
P6.00
=
=
=
=
P12,072.00
P42,012.00
P47,628.00
P36,072.00
P137,784.00
Brown Documentary Envelopes - 9,036
(Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
251
501
1,001
1,501
B.)
- 500gms
- 1,000gins
- 1,500gins
2,000gms
REGISTERED MAILS
1.)
W/
-
1,253
4,078
2,224
1,481
X
X
X
X
P100.00
P145.00
P175.00
P205.00
=
=
=
=
P125,300.00
P591,310.00
P389,200.00
P303,605.00
P1,409,415.00
R E G I S T RY R E T U R N C A R D S - 1 3 , 3 2 3
Mailing Envelopes- 10,016
Metro Manila
Luzon
Visayas
Mindanao
1,053
4,172
2,755
2,036
X
X
X
X
P4.00
P4:00
P6[00
P6.00
=
=
=
=
P 4,212.00
P16,688.00
P16,530.00
P12,216.00
P49,646.00
ADD: Additional Service Fee for Mails with Registry Return Cards
10,016 X P10.00 = P100,160.00
Brown Documentary Envelopes - 3,307
(Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
251 501 1,001
1,501
500gms - 525 X P100.00 = P 52,500.00
1,000gms
- 1,009 X P145.00 = P146,305.00
- 1,500gms
- 984 X P175.00 = P172,200.00
- 2,000gms
- 789 X P205.00 = P161,745.00
P585,250.00
ADD- Additional Service Fee for Mails with Registry Return Cards
3,307
X PIO.O0 = P33,070.00
C.)
P R I O R I T Y M A I L S - 11 , 6 9 5
1.)
Mailing Envelopes - 6,668
Metro Manila
Luzon
Visayas
Mindanao
-
1,052
2,848
1,522
1,246
X
X
X
X
P4.00
P4.00
P6.00
P6.00
=
=
=
=
P 4,208.00
Pll,392.00
P 9,132.00
P 7,476.00
P32,208.00
Brown Documentary Envelopes - 5,027
(Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
251
501
1,001
1,501
500gms
1,000gms
1,500gms
2,000gins
-
603 X
1,274
1,549
1,501
P100.00 = P 60,300.00
X P145.00 = P184,730.00
X P175.00 = P271,075.00
X P205.00 = P307,705.00
P823,810.00
PARCELS/PACKAGES - 90
(Estimate per Revised Postage Rate as of December 2010 for LUZVIMIN)
4,001
5,001
7,501
9,501
12,001
-
4,500gins - 2 6 X P 3 6 5 . 0 0
5,500gins - 2 1 X P 4 3 0 . 0 0
8,000gms - 1 8 X P 5 7 0 . 0 0
1 0 , 0 0 0 g i n s - 11 X P 1 7 5 . 0 0
12,500gms - 14 X P835.00
=
=
=
=
=
P 9,490.00
P 9,030.00
P10,260.00
P 7,590.00
Pll,690.00
P48,060.00
T O TA L M I N I M U M E S T I M AT E C O S T - P 3 , 2 1 9 , 4 0 3 . 0 0