This Packet contains very important CCYM information!
Please read carefully!
Fill out all Forms online ASAP (no later than July 8th)!
To:
From:
Re:
All CCYM Members
East Ohio Conference Youth Office
CCYM 2016-2017 Information/Welcome Packet
Welcome to CCYM! We are glad to have you on our team, and we believe that God has
called you to this team to help in our effort to reach out to others in the name of Jesus Christ!
Our office needs you to work through this packet for the “nuts and bolts” of our ministry. This
packet has important documents that need to be filled out and sent back. Whether you
are a new member to CCYM or a returning member, it is important to carefully go through
this packet.
In this packet you will find
o
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o
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Meeting/Event Dates
CCYM Event Cost Fact Sheet. PLEASE read carefully!
CCYM Code of Conduct (submitted online)
Medical/Permission/Media Release Form (submitted online)
Retreat Information/Permission Form (submitted online)
CCYM Profile Database information (used for meeting notices and attendance)
Check-list for CCYM forms
Please send a recent photo for CCYM use to [email protected]
Please know that only those CCYM members, who have completed, electronically signed
and returned all forms will be eligible to attend the August retreat and future meetings.
If you are unable to meet the July 8th deadline please inform the Youth Office ASAP.
If you have ANY questions about ANY information in this packet, or if your
parent/guardian has any questions, please feel free to call Shawndelle Chester at
1.800.831.3972 ext. 132 or email [email protected].
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A CCYM
)
profile MUST
Cell Pone
be( created
)
online.
at(REQUIRED
http://tinyurl.com/CCYM1617
Cell Phone Provider
FOR TEXT NOTICES)
Phone Number (
Alternate Phone (
)
Male/Female
.
.
T-shirt Size
1) Click “I AM NEW”
Mailing
Address
2) Enter
your first and last name
3) Enter the email address where you will State
receive all CCYMZip
City
communications and meeting notices (must be a valid email
E-mail address
FOR MEETING
AND
thatNOTICES
you plan
toINFO
check regularly)
4) Validate your account
5) Use your first name and last initial as your user name
example: shawndellec for Shawndelle Chester
6) Complete all fields
Parents can create a separate profile for themselves and link to
their CCYM Member as a family to stay informed.
CCYM MEDICAL/PERMISSION FORM FOR 2016-2017
Must be submitted online at http://tinyurl.com/CCYM1617MedForm
CCYM PARTICIPATION FEES
Due to the nature of our programming, we have instituted a one time CCYM Participation Fee of $150 per
person. This will cover registration, meals, and housing for any special events that we have (YAC, Project
Serve, Retreat, etc.) This is a non-refundable fee regardless of whether or not you attend the events,
or resign from CCYM.
Payment Schedule: (Make Checks Payable to East Ohio Conference Fund 9700)
$150 with online paperwork due by July 8, 2016
If you need to pay the fee in payments:
$50 with online paperwork due by July 8, 2016;
$50 by October 8, 2016, $50 by January 8, 2017.
Fees can also be paid online after creating your CCYM Profile on Ministry Tracker
(see instructions below)
If fees are not up to date, you will not be able to attend YAC 2016.
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CCYM Dates for 2016-2017 (All Meeting Dates are Mandatory)
2016
June 11
New CCYM Members Break Out Session
June 12-16
Annual Conference – (New Executive Team required to stay)
July 29-July 31
CCYM Leadership Retreat: Staybridge Suites in North Canton, OH
7:00 PM-1:00 PM (pick up on Sunday)
3879 Everhard Rd NW, Canton, OH 44709
Sunday, July 31st at 12:30 PM: CCYM Parent Meeting for NEW CCYM Members
September TBD
10:00 AM-1:00 PM.
CCYM Executive Team Meeting: Conference Call
September 24
10:00 AM-3:00 PM
CCYM Meeting: East Ohio Conference Office: 8800 Cleveland Ave NW, North Canton, OH 44720
November 12
November 13
Project Feed: Newcomerstown Middle School, 325 W State St Newcomerstown, OH 43832
Project Feed: Wadsworth Middle School, 150 Silvercreek Rd, Wadsworth, OH 44281
2017
February: 24-25
8:00 PM-3:00 PM
CCYM Overnight Meeting: Church of the Lakes: 5944 Fulton Dr. Canton, OH 44718
March TBD
10:00 AM-1:00 PM
CCYM Executive Team Meeting: Conference Call
March 24-25
8:00 PM-3:00 PM
CCYM Overnight Meeting: Church of the Lakes: 5944 Fulton Dr. Canton, OH 44718
(Officer Elections)
June 3
10:00 AM-3:00 PM
CCYM Work Day at Area Center
June 9-11
Youth Annual Conference 2017: Lakeside, OH
June 11-15
Annual Conference – (New Executive Team required to stay)
We also schedule design team meetings and workdays throughout the season.
While these are not required, we appreciate all that can attend.
CCYM Leadership Kick Off Retreat
All CCYM Members Are Expected to Attend! If you cannot attend, please provide a written excuse.
During the weekend we will… Meet new friends; Eat; Worship;
Get “Pumped” Up for the year; Grow together; and, Deepen our Love for Jesus Christ
FINAL CUT OFF FOR REGISTRATION IS Friday, JULY 8th
What to bring: Sleeping bag, pillow, bible, notebook, comfortable clothes (no spaghetti straps,
leggings, short shorts), bathing suit (one piece), towel, toiletries.
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CCYM 2016-2017 CODE OF CONDUCT*
WE ARE THE 2016-2017 East Ohio Conference Council on Youth Ministries, and as such we represent our families, the
people of our Districts, local churches and agencies who elected or appointed us to be CCYM representatives. To honor
God and those persons we represent we are challenged to live at the highest Christian moral standard as possible at all
times.
It is expected that this CODE will be a guide for CCYMer’s daily life EVEN apart from CCYM related events and meetings.
The benefit of following this code is an increased depth to our community and to each person’s personal life. Following the
code provides for, and creates, an atmosphere in which all persons are cared for and respected in the highest manner
possible while honoring God.
The Community Promise: as a member of CCYM, I promise to adhere to the following Code of Conduct for all CCYM
related activities, and will use the Code as a guide for my everyday life.
a.
I will be at all meetings and events of CCYM. If I am unable to attend a meeting or an event I will submit a written
reason as to why I am unable to attend. Further, I will honor those who elected me by making every effort to be in
attendance. I understand that I must be at the meeting for 70% of the waking time in order for it to count as a full
meeting. I understand that missing more than two meetings/events/activities will result in my removal from
CCYM. I have received the calendar of these dates.
b.
I am a member of a leadership team, and as such I will seek to come to CCYM meetings with an open-mind, a listening
ear, a loving heart, and a willing spirit.
c.
I am a member of a leadership team for the United Methodist Church and as such I will seek to grow as a spiritual
leader through increasing my commitment to personal prayer and Bible Study. I will join with others to encourage,
pray for, and support all CCYM members in deepening their commitment throughout the year.
d.
I will also seek to grow spiritually through attending worship regularly at my local church (regular means 3 out of 4
Sundays a month you will be in church except when health or family activities cause you to miss). The church listed on
my profile is the church where I regularly attend. I understand that, at least, a bi-monthly call will be made to my church
to ensure my participation.
e.
During meetings, overnighters, and events, I will abide by the standards/procedures/expectations of CCYM adult
leaders who are entrusted with my safety and my care. If I do not, I understand that my parents will be called and
asked to come get me from the event/meeting/activity.
f.
I will not leave any CCYM meeting or event without a signed written note from a parent/guardian. I will have a signed
written note from my parent/guardian for each meeting if I will be riding with anyone other than my parent/guardian from
meetings/events. Further, I will seek to show respect for my family by keeping them informed of all CCYM meetings,
activities and events.
g.
I will leave each place better than I found it.
h.
As a teen member of CCYM I will not use drugs and alcohol; I will not engage in sex; will not use profanity; and, I will
not chew tobacco or smoke.
i.
As a responsible member of CCYM, my Christian values, beliefs and morals will be evident to those around me,
including those I correspond with via face to face, email, texting or social media, through my actions and words.
j.
As a member of CCYM I will do everything I can, with God’s help, to witness to the power of God in my life as a teen
witness for Jesus Christ by the way I talk, listen, and respond to others.
k.
I will respond promptly to all CCYM correspondence and communication. By taking these mailings seriously, I
am taking responsibility for my participation on this Conference Council.
I agree, as a 2016-2017 CCYM Member, to abide by this Code of Conduct. I understand that failure to abide by this Code of
Conduct will result in, at least, a consultation with the Associate Director for Youth Ministry and Conference Youth
Coordinators, and, at most, possible removal from CCYM.
CCYM Member Signature:
ELECTRONICALLY SIGNED ONLINE
Parent/Guardian Signature:
ELECTRONICALLY SIGNED ONLINE
*Our Conference Child Protection Policy calls on Conference Agencies to create safe, wholesome, and caring environments for
our children and youth. As with many Local School codes of conduct for students in extracurricular activities, this Code of Conduct is
designed to help create that safe environment. It is also designed to ensure our parents/guardians that creating this environment, for their
children, is a priority with the East Ohio Conference. (A copy of the signed code will be sent back to the CCYM member).
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CHECKLIST
Please check off the following items as you complete each one…

Contacted Youth Office Assistant, Shawndelle Chester if you have any questions

(Teens) Let my parents know they might contact the youth office if they had any
questions I couldn’t answer

Put meeting dates on my calendar

(Teens) Talked to my parents about CCYM meeting dates so that they know my
schedule

(Teens) Talked to my parents about the event costs for the year so that we could plan
our budget together

Filled out my CCYM profile sheet online

Emailed [email protected] a recent photo of myself

Signed my CCYM Code of Conduct online

(Teens) Had my parent/guardian sign my CCYM Code of Conduct online

(Teens) Had my parent/guardian fill out my medical/permission/media release form
online

Filled my retreat form online indicating whether or not I would be attending and had my
parent/guardian sign it

If I am not able to attend the retreat I have sent an email to [email protected]
indicating why I need to be excused

Submitted all required forms online and sent payment (Checks made out to East
Ohio Conference FUND 9700), including this checklist, to the
Youth Ministry Office, 8800 Cleveland Avenue NW, North Canton OH 44720
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