Weddings
at Covert
Farms
Family Estate
A 60 year old farm located just north of the
wine capital of Canada on a secluded 650 acre
organic vineyard and farm. Spectacular views
abound from this 150 m plateau overlooking
Oliver and Tuc el Nuit Lake. Covert Farms
Family Estate is the perfect destination
for intimate weddings and private events.
Reception
For destination weddings, we have a
beautifully crafted timber frame barn offering
the utmost in rustic luxury combined with
incredible views of Nylintn Bluff and rolling
vineyards.
Seating: approx 200 at rounds
Dimentions: 60’ x 40’
Size: 2400 sqft
Ceremonies
We have two designated ceremony sites at
the farm.
The Panoramic Valley View site: This beautiful
outdoor setting provides you with stunning
views overlooking the valley, vineyards and
lakes.
Elegantly Rustic Vineyard Barn Site: circa
1960 elegant and rustic pole barn nestled in
the vineyard with majestic views of Nylintn
Bluff.
Each site seats up to 200 guests.
Grounds
Our 650 acres of secluded organic farmland,
vineyards, orchards and grazing pastures
with llamas, highland cattle and sheep
provide ample, simply elegant locations for
the perfect wedding photos.
Our beautifully restored 1952 Mercury truck
is available for your photo sessions and
wedding party transport.
Seating capacity: 11
Your
Contact
Shelly Covert
Event Manager
C: 250-498-9580
O: 250-298-9463
E: [email protected]
W: covertfarms.ca
Covert Farms Famlily Estate Ltd.
300 Covert Place
Oliver BC V0H 1T5
Ceremony Site one:
Panoramic Valley View
Additional Details:
• Use of our beautiful 1952 Mercury truck with
Covert Farms driver for ceremony and two hours
• Outdoor venue with gazebo for the wedding
of photos with your photographer.
• Two meetings with Covert Farms liason with you
couple
• Seating for up to 200 guests
and your fiance’ to review planning and wedding
• Nestled in the vineyard overlooking Oliver and
day details.
Tuc El Nuit Lake
• Set near a beautiful field of sunflowers and flax
• Elegant rustic table and chairs for bridal registry
• Straw bales for decoration (limit20) additional
available for a fee.
Base Site fee: $1000.00
Additional per Guest fee: $10.00
• Rehearsal access the day and evening before
your wedding.
• Two bottles of Covert Farms Ancestral bubbly
and stemwear for ceremony.(more available for
purchase)
• Wine lounge will remain open from 11am-5pm
for normal business, unless a complete buyout is
arranged.
• Seating cost: Fanback white chairs-$2.95 per
guest. Padded white chairs-$5.20 per guest
Ceremony Site Two:
Elegantly Rustic Vineyard
Additional Details:
• Use of our beautiful 1952 Mercury truck with
Covert Farms driver for ceremony and two hours
Barn
of photos with your photographer.
• Circa 1960 elegnt rustic pole barn nestled in the • Two meetings with Covert Farms liason with you
vineyard with majestic views of Nylintn Bluff.
• Seating for up to 200 guests
• Sheltered from the elements
• Set amoung beautiful vineyard and mountain
and your fiance’ to review planning and wedding
day details.
• Rehearsal access the day and evening before
your wedding.
• Two bottles of Covert Farms Ancestral bubbly
views
• Elegant rustic table and chairs for bridal registry
and stemwear for ceremony.(more available for
• Straw bales for decoration (limit 20) additional
purchase)
available for a fee.
Base Site fee: $1000.00
Additional per Guest fee: $10.00
• wine lounge will remain open from 11am-5pm
for normal business unless a complete buyout is
arranged.
• Seating cost: Fanback white chairs-$2.95 per
guest.Padded white chairs-$5.20 per guest
Reception Site:
Timbre Frame Barn
Additional Details:
• Adjacent stage for band use, catering or to be
used as a private lounge.
• Beautiful gardens and grassy areas
• A beautiful finely crafted timber frame barn • Bouncy pillow and games area
• Within walking distance and sight distance of
offering the utmost in rustic luxury combined
Highland cows, llamas, and Barbados Black Belly
with incredible views of Nylintn Bluff and rolling
sheep.
vineyard.
• Access to wine lounge bathrooms
• Seating for 200 at either 5’ round tables or 8’ •
•
rectangular tables.
•
• Wooden floors
•
Wedding portables
• 2400 SqFt.
beverage storage
Use of catering kitchen
John Deer vintage wine and liquor bar
Use of walk in cooler for flower,
food and
• Private wine tasting with a Covert host to choose
your reception wine.
Base Site fee: $4000.00
Additional per Guest fee: $10.00
• Covert Farms staff for set up and tear down
• Tables; 8’rectagular or 5’ round-$10.30/table
• Fanback white chairs- $2.95/guest
• Padded white chairs-$5.20/guest
• Floor length white table linens-$19.50/table
• White linen napkins-$0.85/guest
Wine, Beer & Spirits
•
Extras
We craft our 100% estate wines with minimal intervention, 1952 Mercury truck & driver: $100/hr
using our organic grapes and natural fermentation to (includes two bottles of Covert Estate Ansestral bubbly)
focus on vineyard and fruit flavours. Our white wines Straw bales: $10 ea
display a purity of fruit and crisp natural acidity coveted by Popcorn station: $100
enthusiasts, and farming with low yields results in terroir- Coffee Station: $200
focused artisan reds that are luscious and age-worthy.
•
reception wine is provided.
•
Mandatory Wine Buy: $6.00 per guest (min. $500, 2 cases)
•
Only Covert Farms Family Estate wine is allowed.
•
All spirits & beer require a Covert Farms Family Estate
licensed bartender(s) $250 - 300
•
Liquor must be purchased by Covert Farms Family Estate
under Covert Farms Family Estate license. Licence Fee:
$300. Alcohol Cost plus 30% plus 18% gratuity.
•
A wedding liquor plan must be created and approved to
serve alcohol other than wine.
•
You Pick Flowers if available: $12/doz
A private wine tasting with a Covert host to choose your
NO off premise liquor is permitted on farm grounds under any
circumstances. (liquor consumption of contraband alcohol will result
in a damage fee of $2000 levied against the wedding parties credit
card)
Additonal Details
Ample parking available onsite at Reception and Wedding Sites
Dry Camping available onsite $20/unit
(must supply own facilities, fire ban in effect. propane fire rings
ok)
Use of entire farm for wedding party photography (subject to
farm operations)
Terms & Conditions
Décor: All personal decorations must be removed at the
end of the event or by the opening of the wine lounge the
next day at 11am. Failure to do so may result in additional
charges. Decorations must not leave any marks on
the facility or village area including trees and wedding
stage. As a certified organic farm no non-biodegradable
flower pedals or artificial confetti may not be used.
Real flower pedals are permitted. Covert Farms Family
Estate is proud to be a no trace venue and we strive to
Damage Deposit: A refundable damage deposit will be ensure that all events on the farm use biodegradable and
collected the day prior to the event. The damage deposit environmentally conscience products.
amount is $1500.00 and will be processed against the
credit card on file. The deposit will be refunded within Food & Beverage: All wine served at the wedding must be
two days after the event so long as no damages have purchased from Covert Farms Family Estate Winery. All
occurred to the property or equipment.
vendors, catering and contractors need to be approved
Venue Fee / Deposit: This price quote is valid for 30 days
from issue. In order to secure your event at Covert Farms
Family Estate we require a 50% non refundable venue fee
deposit to confirm your booking. This payment serves to
hold the venue for the specific date of the wedding and
secure it as a private space. The remaining invoice and
fees must be paid at the completion on the wedding night.
Cancellation Policy: Cancellation must be made in writing.
In the event of a cancellation, all payments made to date
are non-refundable and all outstanding payments will be
due immediately.
Rentals: All décor, linen, glassware, cutlery, chairs, and
tableware must be rented and are in addition to the
quoted venue cost. Rental packages that include setup
and takedown are available from Covert Farms as listed
above. All rentals are to be arranged to be picked up from
the site the next business day unless otherwise arranged.
Event Planner: To ensure your wedding goes exactly the
way you envision it we highly recommend that you hire a
dedicated wedding planner to assist your with your plans
and the execution of your special day. This dedicated
individual that you choose will be the primary contact
with Covert Farms Family Estate and will handle any
questions or decisions that may arise during your special
day. Operating hours of our wine lounge begin at 11am.
Excessive facility use may result in post event cleaning
charges and will be billed to the renter accordingly.
Weather: Covert Farms Family Estate is an outdoor venue.
Except for the Rustic Vineyard barn or the Timber Frame
Reception Barn, weather can be an issue. It is the wedding
parties responsibility to plan ahead for inclement weather.
Weddings are held rain or shine. Additional tents are
available through third party vendors and arrangements
must be made ahead of time.
by Covert Farms Family Estate upon signing of the venue
agreement unless otherwise agreed. Your catering
company and event coordinator are responsible for the
setup, takedown and cleaning up of the event. All waste
and recycling must be disposed of in the designated
areas at the end of the event.
Smoking: Covert Farms Family Estate is a non-smoking
venue. Designated smoking areas will be provided with
appropriate ash and cigarette disposal areas. Failure to
do so will result in a fine to the credit card of the venue
renter.
Timing: Covert Farms Family Estate is a working farm
and thus hours of operation are a consideration. Music
and Entertainment must conclude by 12:30am. Alcohol
service/last call is at 12:00am as it must conclude 30
minutes prior to the end of the event.
Transportation: Covert Farms requires that the host
provide a safe ride home to all their guests as there are very
few options in the Oliver area. Must have a transportation
plan in place with an approved vendor. Please contact us
for shuttle company recommendations.
Damages: In the event that damages has been done
to the facility during the renters time, the applicant will
be responsible for all damage fees. Upon booking the
applicant will provide credit cards details which will be held
in the he event that any damage occurs. An inspection will
be done Covert Farms Family Estate after the event . If
damage has occurred, an estimate of costs for repair will
be determined and the applicant will be contacted and
the credit card will be charged the amount of the cost
estimate.
All quoted prices are subject to applicable Provincial
and Federal Taxes.
Preferred
vendors
Accommodation
Watermark Beach Resort
http://www.watermarkbeachresort.com/
BRODO Kitchen
http://www.tastebrodo.com/
FLAMBe’ CATERING
http://www.flambecatering.com/
Wedding Planner
O’Reillys Organic B&B
DREAM BIG event management
http://oreillyfarmstay.ca/
http://www.dream-big.ca/contact/
EZ RV Park
Olena Lennox
Wedding & Event Planner
[email protected]
http://ezcampground.com/
Catering
Joy Road Catering
Music
http://joyroadcatering.com/
Artisan Culinary Concepts
http://www.artisanculinaryconcepts.com/
Wayne Llewellyn
Master Guitarist.Bassist
250-460-2796
http://wdllewellyn.wixsite.com/finelyvinted