2017
ADDICTION STUDIES INSTITUTE
August 2-4, 2017
Greater Columbus Convention Center • Columbus, Ohio
APPLICATION FOR EXHIBIT SPACE
Important: Please Print Information in Black or Blue Ink
COMPANY INFORMATION
EXHIBIT CONTACT
Individual to receive all information on exhibit logistics
and operations, including Exhibitor Services Manual
As it should appear in the Institute Program
Company Name: _______________________________________
Name: _______________________________________________
Exhibiting Under the Name: ______________________________
Title: ________________________________________________
Address: ______________________________________________
Phone: (
Address: ______________________________________________
Address (If different from company address): ___________________________
City: __________________ State: _____ Zip Code: __________
_____________________________________________________
Phone: (
) _______________
City: __________________ State: _____ Zip Code: __________
Website: ____________________ Email: ___________________
Email: _______________________________________________
) ________________ Fax: (
ON-SITE BOOTH STAFF (MAX of 2 Permitted)
) ___________ext: ____ Fax: (
)_____________
ON-SITE BOOTH STAFF - #2
- #1
Name: _______________________________________________
Name: _______________________________________________
Title: ________________________________________________
Email: _______________________________________________
Title: ________________________________________________
Phone: (
) ___________ext: ____ Fax: (
)______________
Phone: (
) ____________________________ext: ________
Address (If different from company address): ___________________________
Address (If different from company address): ___________________________
_____________________________________________________
City: __________________ State: _____ Zip Code: __________
Email: _______________________________________________
_____________________________________________________
City: __________________ State: _____ Zip Code: __________
ORGANIZATION DESCRIPTION: Print information EXACTLY as it should appear in the Institute Program.
Please provide a 30-word description of your organization’s background or specialty. Copy in excess of 30 words will be edited.
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
Will you offer items to sell from your exhibit space?
Yes
No
Are you interested in sponsorship opportunities?
Yes
No
EXHIBIT SPACE AND ADVERTISEMENT
Each 8’ x 8’ booth includes:
1 - 6 ft. skirted table
2 - Folding chairs
1 - Wastebasket
1 - 7” x 44” booth sign
Pipe and draping
$495 per booth
Program Print Advertisement
Full Page - $500
Total # of booth(s): ______________________
Half Page - $350
Total booth(s) cost: $ _____________________
Quarter Page - $225
Total advertising cost: $ ___________________
Total cost: $ _________________________
*See attached sheet for
graphic requirements
EXHIBIT SPACE ASSIGNMENT
Show Management will assign exhibit space based on a first-come firstserved basis. No rights or privileges are created for any Exhibitor as a result
of previous space assignments or years of participation in the Exhibition.
Exhibit Space Special Requests
Companies from whom we desire booth separation:
1________________ 2________________ 3________________
Companies whom we desire to be near:
1________________ 2________________ 3________________
(Note: Show Management will make every effort to accommodate
your request, but cannot guarantee compliance)
© 2017 Garrison and Associates, Inc.
PAYMENT INFORMATION
Method of Payment
Check enclosed- check #_______ in the amount of $ _________
(payable to Garrison and Associates, Inc.)
Charge - Visa Mastercard in the amount of $ ___________
Card#:
Expiration Date
Cardholder Name
CVV#(required)*:
Signature
Billing Address
City/State/Zip
*The last 3 digits of the card number printed in the signature space on the back of the card
2017
ADDICTION STUDIES INSTITUTE
Greater Columbus Convention Center • Columbus, Ohio
August 2-4, 2017
AGREEMENT ACCEPTANCE
Please Read and Sign
In order to validate this agreement, we the undersigned:
A. Do hereby apply for the reservation of exhibit/advertising space at the 2017
Addiction Studies Institute in Columbus, OH. We understand this agreement
becomes binding between Garrison and Associates, Inc., and the undersigned
Exhibitor when accepted by Garrison and Associates, Inc.
B. Agree to pay by check or credit card the total amount of contracted exhibit space
and/or advertisement space within 30 days after signing this agreement.
C. The individual signing this agreement warrants that he/she/ has the authority to
bind contractually the organization applying for exhibit/advertising space.
D. Agree to submit all advertisements within the specifications spelled out and
understand that an hourly graphic design charge of $85.00 per hour will be
assessed for any ads that require manipulation because of failure to supply them
in the proper format.
I have read this agreement and the attached Terms and Conditions. I fully understand it will become a binding contract upon acceptance by Garrison and
Associates, Inc. and is subject to the Terms and Conditions stated on the attached sheet and the rules and regulations contained in the Exhibitor Services
Manual, which rules and regulations are incorporated herein and made part of this Agreement.
I understand that refunds will not be given for cancellations and Garrison and Associates, Inc. reserves the right to resell any cancelled exhibit space.
Agree to __________________________________________________________________
Signature of Authorized Organization Official
Date
Print Name ________________________________________________________________
Title _____________________________________________________________________
Approved by _______________________________________________________________
Show Management Authorized Signature
Please return signed and completed agreement
with payment in full to:
Garrison and Associates, Inc.
Attn: ASI Exhibits
4920 Reed Rd / Suite B
Columbus, OH 43220
Ph: 614.273.1400
Fax: 614.273.1401
[email protected]
Date
FOR SHOW MANAGEMENT USE ONLY
Date Received _______
_______
2017
_______
Number of Booths _____________________
Exhibit Space(s) Assigned _________________
Date Assigned _______
_______ 2017
______
Selected by ____________________________
Total Cost $ ___________________________
Authorized by __________________________
© 2017 Garrison and Associates, Inc.
TERMS AND CONDITIONS
1) Defined Terms. Garrison & Associates, Inc. produces and manages the trade show for The
Addiction Studies Institute. Garrison & Associates, Inc. is hereinafter referred to as “Show
Management.” The exhibit hall, parking lots, air space and grounds of the Greater Columbus
Convention Center are hereinafter referred to as the “Exhibition”. The Exhibit Space
Agreement, Exhibit Display Regulations, Exhibitor Regulations, and the Exhibitor Services
Manual are hereinafter referred to as the “Agreement” and constitute the agreement between
Show Management and the Exhibitor.
2) Eligibility. Show Management reserves the right to determine the eligibility of each exhibitor
for inclusion in the Exhibition prior to, or after, execution of the Agreement. All products
and services must be related to the exposition industry. Exhibitor agrees to display only
products and/or services described by the exhibitor on the topic listing form that are intended
for and generally used in a manner that conform to State, Federal, or other applicable laws,
rules or regulations. Any promotion of other products and/or services is strictly prohibited
and will result in immediate ejection from the exhibition without refund or other appeal.
Exhibitors will not display any product or dis-tribute any advertisements for a product which
infringes upon the registered copyright, trademark, or patent of another company, as has been
determined by a court of competent jurisdiction. Product comparisons or written materials of
companies other than the contracted exhibitor are prohibited.
Show Management, in its sole judgment, will determine the appropriateness of products
exhibited, and reserves the right to prohibit display or advertisement of products which are in
violation of these exhibitor regulations or do not meet the Exhibition objectives.
3) Exhibitor Non-Compliance. It is agreed that if Exhibitor fails to comply, in any respect,
with the terms of this Agreement, Show Management shall have the right, without notice
to Exhibitor, to sell or offer for sale the exhibit space covered by this contract. Exhibitor
shall be liable to Show Management for any deficiency, loss or damage suffered by Show
Management, together with reasonable expenses and costs incurred by reason thereof. It is
further agreed that the actual occupation of the exhibit space by an exhibit is of the essence
thereof, and should Show Management be unable to effect the sale of the space herein
provided, Show Management is then expressly authorized to occupy or cause said space to
be occupied in such a manner as it may deem in the best interests of the Exhibition, without
any rebate or allowance whatsoever to Exhibitor and without releasing Exhibitor from any
liability hereunder, and Exhibitor expressly agrees to pay the full sum as herein set forth. Show
Management will not be liable for the non-fulfillment of this Agreement as to the delivery
of exhibit space if non-delivery is due to any of the following causes: by reason of the facility
being damaged or destroyed by fire, act of God, public enemy, war or insurrection, strikes,
the authority of the law, postponement or cancellation of the Exhibition or if the Exhibition
is canceled or postponed for any reason beyond the control of Show Management. If the
Exhibition is not held for any of the above named reasons, Show Management will reimburse
Exhibitor for amounts paid in, less actual, out-of-pocket expenses incurred, such as rent,
advertising, labor, operating costs, etc., on a prorated basis.
4) Exhibit Space
A. Method. The method of determining exhibit space assignment shall be established
by Show Management and may be changed from time to time without any notice to
Exhibitors in order to accommodate what Show Management perceives as the best
interest of the Exhibition. No rights or privileges are created for any Exhibitor as a result
of previous space assignments or years of participation in the Exhibition
B Subletting Space. Exhibitor shall not assign, sublet, share or apportion the whole or any
part of the space allotted, or have representatives, products, equipment, signs, or printed
materials from other than its own firm in the said exhibit space without prior written
consent of Show Management.
C. Floor Plan. The floor plan developed and maintained by Show Management shall be
the official floor plan. Changes to the floor plan may occur at any time to accommodate
the Exhibition’s needs. Exhibit space assignments shall be as indicated on the Exhibit
Space Agreement. However, should conditions or situations warrant, Show Management
reserves the right to rearrange exhibitors and/or adjust the floor plan to accommodate
the best interest of the Exhibition.
D. Assignment. Exhibitor shall not assign this contract or sell, transfer or sublet to a
third party all or any portion of its Exhibit Space without prior written consent of Show
Management. In the event of a merger of two or more Exhibitors, Show Management
will use reasonable efforts to consolidate the space contracted by the Exhibitor when
they were independent. However, in the event that it is not possible, the Exhibitor that
survives the merger shall be liable for Exhibit Space at each of the locations originally
contracted for by each of the merged companies.
E. Early Removal of Exhibits. No exhibit shall be packed, removed, dismantled or altered
in any form prior to the set strike time of the Exhibition without prior written consent
of Show Management. If Exhibitor acts in breach of this provision, it is subject to pay as
compensation for the distraction to the Exhibition’s appearance and amount equal to no
less than one-third of the total space charge for the Exhibitor’s assigned area, in addition
to all sums otherwise due under this Agreement. Additionally, breach of this provision
may result in the loss of the Exhibitor’s space in future shows.
F. Exhibit Design and Inclusions. Exhibitor agrees to abide by exhibit display guidelines
published by Show Management and included in the Exhibitor Services Manual.
G. Booth Specifications. The Line of Sight Rule is the accepted Good Neighbor Policy
whereby display materials and/or product should be arranged so as not to obstruct sight
lines of neigh-boring exhibitors. Whether your exhibit space is a single 8’ x 8’ unit or
a combination of single units to create a 10’ x 40’, all parts of the exhibit space in any
portion of the booth beyond 4’ from the back-wall shall be placed not to exceed the
height of the dividing side rails which is three feet (3’).
Please refer to the Exhibit Guidelines and Regulations packet detailing each booth type
specifications. Please contact the Show Management Operations/Logistics Manager with
questions.
5) Contractor Services. Certain firms will be designated to serve as official contractors to provide
security, support and facilities services for Show Management. In some cases Exhibitors will
be required to use the Official Contractors. All information will be explained in the Exhibitor
Services Manual. Show Management shall not be responsible or liable for the performance
and/or any act, error or omission of any Official Service Contractor, or any other contractor
retained by Exhibitor.
6) Labor. Employees of an exhibiting firm may install and dismantle their own respective
company’s displays as long as power tools, forklift, aerial lift or other equipment assistance
is not necessary. All temporary labor MUST be acquired through the Official Services
Contractor. Requests for fork-lift, aerial lift or other specialized equipment must be sent to the
attention of the Show Management Operations/Logistics Manager for approval 40 days before
the show.
7) Protection and Damage to Facilities. Nothing shall be posted on, tacked, nailed, screwed
or otherwise attached to the columns, support beams, walls, floors, doors or other parts
of the Greater Columbus Convention Center. Caustic or staining fluids/materials are not
permitted. Packing, unpacking and assembly of exhibits shall be done only in designated areas
and in conformity with the directions of Show Management and/or the Convention Hall
Management, as applicable. Exhibitors, agents and representatives are liable for all damages
caused by them to the Greater
Columbus Convention Center facility, booth equipment, property of Show Management,
or to other Exhibitors’ property and shall indemnify the Facility Management, Show
Management and the Official Service Contractors against, and hold them harmless from, any
complaints, suits and/or liabilities resulting from negligence of the Exhibitor in connection
with the Exhibitor’s use of exhibit or session space.
8) Fire Department Regulations. All materials used in the Exhibition and/or Exhibitor’s
booth(s) must be fireproofed and conform to ALL Fire Department Regulations. Use of open
flames, compressed gas or explosive fuels, heat, etc., is not permitted. Further information
regarding Fire Regulations is located in the Exhibitor Services Manual. Columbus Fire
Department (CFD) Inspectors, Firemen, State Fire Marshall, Convention Cent personnel
and Show Management WILL carry out regular inspections of the Exhibition and Exhibitors
booth(s) throughout the show and without any prior notification and will ENFORCE ALL
regulations. Exhibitors accept full responsibility for compliance with national, state, city and
facility fire safety rules and regulations. Exhibitors will be directly warned and fined for any
violations pertaining to Exhibitor’s booth(s), or violations related to Exhibitor as determined
by appropriate authorities and Show Management.
Questions and/or requests for a code variance should be directed to the Show Management
Operations/Logistics Manager. All special requests must be submitted no less than 60 days
prior to show date.
A. No Smoking. The Greater Columbus Convention Center is a smoke-free facility.
Smoking is not permitted in the exhibition hall, main concourse, session rooms, entrance
ways or dock areas.
9) Sound Devices and Noise Level. Show Management reserves the right to restrict sounds
from any source that interferes with activities in neighboring areas. The use of devices for
mechanical reproduction of sound is prohibited. Music, whether mechanical, vocal or
instrumental is prohibited. Operation of radio or television equipment with the exception
of a product demonstration video with no sound is prohibited. Any demonstrations or
presentations must be at a low volume so that nearby Exhibitors are not bothered. If an
Exhibitor exceeds an acceptable sound level and Show Management’s request to lower said
levels goes unheeded, Show Management reserves the right to eject the Exhibitor from the
Exhibition without refund or other appeal.
10) Federal Communications Commission. Exhibitors displaying digital devices (e.g.
computers, printers, monitors, keyboards, etc.) must comply with Section 302(b) of the
Communications Act and Section 2.803 of the FCC’s rules. Specifically, all digital devices
on display must have the required FCC certifications. This includes an FCC Warning and
Identification Label.
Computers and peripherals are defined as Class B digital devices. All such devices must carry
a FCC Warning Label and ID Number. These devices emit radio signals when operating.
Uncertified digital devices may cause harmful interference to important radio and broadcast
communications.
11) Observance of Laws. Exhibitors shall abide by and observe all federal, state, city and local
laws, rules, regulations and ordinances applicable to the Greater Columbus Convention
Center, including the rules of the Greater Columbus Convention Center, Show Management,
Official Contractors and Labor Unions. Exhibitors shall not discriminate against any person
on the basis of age, sex, race, color, creed, national origin, sexual orientation, education level,
disability or in any other manner in connection with or related to the Exhibition or the use of
the Greater Columbus Convention Center.
12) Food and Beverages. Preparation and/or serving of any type of food or beverage within the
Exhibition area is prohibited without the prior written consent of Show Management and
Aramark Services. No alcohol is permitted at any time during the Exhibition. All foods and
beverages must be purchased exclusively through Aramark Services. Show Management and
Aramark reserve the right to bill the Exhibitor for the actual cost plus a determined amount
of any food or beverage item brought into the Greater Columbus Convention Center without
prior written consent.
13) Exhibitor Representatives’ Responsibility. Each Exhibitor MUST name at least one
person to be the representative in connection with installation, operation, and removal of
Exhibit. Such representative shall be authorized to enter into such service Contracts as may be
necessary and for which the Exhibitor shall be responsible.
14) Exhibitor Services Manual. The Exhibitor Services Manual will include information integral
to your organization’s participation at the Exhibition, including but not limited to: additional
Exhibitor Rules and Regulations, official contractor order forms, registration, shipping and
drayage, utilities and building services, decorator, audio/visual, Exhibitor display rules and
regulations, move-in/move-out schedules, and insurance information.
15) Impossibility of Performance. The parties further agree that Show Management shall in no
way be deemed to have guaranteed the performance of the Exhibition and will not be liable
for the fulfillment of this Agreement as to the delivery of space.
16) Cancellation. Once the Agreement has been signed and accepted by Show Management, the
following cancellation policy applies: Exhibitor is liable for 100% of the contracted amount if
cancelled at any time. Refunds will not be given and Show Management reserves the right to
resell any cancelled exhibit space.
17) Termination of Agreement. Show Management reserves the right to terminate this
Agreement immediately by written notice if Exhibitor breaches any of the terms and
conditions set forth herein and in the Exhibitor Services Manual, including failure to make
payment when due under the Terms of this Agreement.
18) Limitation of Liability. No Indemnified Party shall be liable to anyone for lost profits or
other incidental, special, indirect, punitive or consequential damages whatsoever, whether
or not appraised of the likelihood of such lost profits or damages. In no event shall Show
Management total liability under this contract exceed the exhibit space fees actually paid
to Show Management by Exhibitor hereunder for the Exhibit Space. Show Management
makes no representations of warranties of any kind regarding the Exhibition, the number of
persons who will attend the Exhibition, the Exhibitor Services Manual or any other materials
provided by Show Management.
Show Management EXPRESSIVELY DISCLAIMS ALL EXPRESSED AND IMPLIED
WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE.
19) Taxes and Licenses. Exhibitor shall be responsible for obtaining any licenses, permits or
approvals under federal, state, city or local laws applicable to its activity at the Exhibition.
Exhibitor shall be responsible for obtaining any tax identification numbers and paying all
taxes, license fees and/or charges that shall become due to any governmental authority in
connection with its activities at the Exhibition. Exhibitors selling products in the Exhibition
area are REQUIRED to submit a completed sales tax form and/or tax identification
certificate to Show Management 30 days before the show date.
20) Insurance. Exhibitors are advised to carry insurance to cover exhibit material against
damage or loss; also public liability insurance against injury to the person and property
of others. Exhibitor shall certify, at its expense, the provision of insurance for protection
of their property against fire, theft, vandalism, acts of God or destruction by any cause.
Show Management assumes NO RISK OR RESPONSIBILITY by the acceptance of this
Agreement. Exhibitors expressively release Show Management from ANY and ALL liability
for any damage, injury or loss to any person or goods, which may arise from the rental, and
occupation of assigned space. Exhibitors agree to hold and save Show Management harmless
of and from any loss or damage by reason thereof. Exhibitors must make insurance certificates
available to Show Management upon verbal or written request.
21) Agreement of Terms and Conditions. Exhibitor shall observe and abide by
the foregoing terms and conditions and by such additional terms, conditions and rules made
by Show Management, including those set forth in the Exhibitor Services Manual. In the
event of a conflict between the Exhibitor Services Manual and this contract, the Exhibitor
Services Manual shall govern and control. This contract represents the entire Agreement
between Exhibitor and Show Management concerning the subject matter hereof. Any
amendment to this contract must be in writing signed by the party against whom such
amendment is sought to be enforced. The rights of Show Management under this contract
shall not be deemed waived except as specifically stated in writing and signed by an officer
of Show Management. If any term of this contract is declared invalid or unenforceable,
the remainder of the contract shall continue in full force and effect. This contract shall be
binding upon the heirs, successors and permitted assigns of Exhibitor.
© 2017 Garrison and Associates, Inc.