Table of Contents
FARMINGDALE STATE COLLEGE
STATE UNIVERSITY OF NEW
YORK
PROFESSIONAL HANDBOOK
UPDATED AND REVISED
2014
SECTION 5: BYLAWS OF THE FACULTY – UPDATED
DECEMBER 15, 2015
(SUBJECT TO MODIFICATION AND REVISION)
Emergency Information
Emergency and Campus Security Procedures
The University Police Department is available for service and emergency
response on a 24-hour basis at (631) 420 2111.
Fire Emergency: In the event of a fire on campus, pull the nearest alarm box
and evacuate the building. Call University Police at (631) 420 2111 to report the
fire, as the fire department will have been notified upon alarm activation.
Medical Emergency: Call University Police at (631) 420 2111, and a first aid
trained officer will respond to the scene of the emergency immediately.
Police Emergency: Call University Police at (631) 420 2111.
Physical Plant Emergency: Monday-Friday between 7:30 AM and 4:00 PM
call (631) 420 2018. At all other times, call University Police at (631) 420 2111.
Disclaimer
While every attempt has been made to be thorough and accurate, the Professional
Handbook does not cover every office or unit in the College, nor does it cover
every conceivable situation that might arise, only those most frequently
encountered by faculty and staff. It does not attempt to duplicate every rule,
regulation, or policy. For example, it does not include detailed information
regarding benefit programs. That information is available from other sources and
users should consult the original source documents for detailed descriptions.
Revised: 2014
Note: Some departments, such as University Police, are listed in several places
for ease of use.
Photograph courtesy of the Farmingdale State College Archives
2
Message from the President and the Provost
The purpose of the Farmingdale State College Professional Handbook is to
provide basic information about the College, to collect and summarize current
information and policies routinely provided in other formats, and to serve as a
reference to other sources of information where appropriate. It is designed to
provide practical use to employees.
Farmingdale State College Professional Handbook is not intended to establish
or modify policies of the College or the State University of New York Board of
Trustees. It is neither an employment contract nor does it bestow any additional
rights on faculty or professional staff regarding the terms and conditions of
employment.
Policies are subject to change. The latest revision of this handbook can be found
on the Intranet.
W. Hubert Keen, Ph.D.
President
Lucia Cepriano, Ph.D.
Provost
Acknowledgements
Updates and Revisions
Barbara Serr, Assistant to the Provost
Writer
Laurie Rozakis, Ph.D.
For further information and guidance on many topics, including college policies
and a calendar of events, log onto the College intranet at
https://intranet.farmingdale.edu/
How to Use this Book
The information in this book is arranged in the following sections:
• Section 1: Organization and Administration of the College
• Section 2: The Basics of Daily Life & Services
• Section 3: Academic Policies and Procedures
• Section 4: College Offices, Centers, Special Programs, and Services
• Section 5: Bylaws of the Faculty
The information in Section 1 is arranged in order of the College’s organizational
chart. The information in the remaining sections is arranged in alphabetical
order.
The pages are not numbered to make it easier to insert policy changes when they
occur.
3
The College webpage at http://www.farmingdale.edu/ (open to all) and the
College Intranet https://intranet.farmingdale.edu/(open only to faculty and staff)
are your source for all things Farmingdale: policies, procedures, forms,
communications, etc. As such, you’ll want to check both sources often.
4
TABLE OF CONTENTS
Emergency Information
Statement of Purpose/Disclaimer
President’s Message
Acknowledgements
How to Use this Book
SECTION 1: ORGANIZATION AND ADMINISTRATION OF THE
COLLEGE
Organizational Chart
College Council
President
Senior Vice President and Chief Financial Officer
Provost and Vice-President for Academic Affairs
Associate Provost
Assistant to the Provost
Vice President for Institutional Advancement and Enrollment Management
Vice President for Student Affairs
Chief Development Officer
Executive Assistant to the President and Chief Diversity Officer
Deans of Schools
Associate Deans
Assistant Deans
SUNY Research Foundation – Post Award Grants Director
SECTION 2: DAILY LIFE & SERVICES
Accidents
Angel (online Class Management System)
Attendance Policies (Staff and Student)
Audio-Visual Equipment
Bookstore: Barnes and Noble
Business Cards
Calendar
Canceling a Class
Class Rosters
Computers and IT Support
Copying, Photocopying
Email Accounts and Use
Emergencies
ID cards
Inclement Weather Procedures for Faculty
How to Change Your Voicemail from Off Campus
5
How to Change Your Email (from on or off campus)
Keys
Offices
Office Supplies
Libraries
Farmingdale College Library
Farmingdale Public Library
Mailboxes
Map of the Campus
Media Policy
Media Assistance: Classroom Presentation Technologies
Medical Insurance
Full-time employees
Part-time employees
Parking Stickers and Parking Regulations
Photocopying Services
Police (see University Police)
Purchasing Microsoft Office and Windows for Home Use
School Closing – See Inclement Weather Procedures for Faculty
Syllabi Samples
Telephone Directory
Telephone Policy
University Police
Voice Mail
SECTION 3: ACADEMIC POLICIES, PROCEDURES, AND
RESPONSIBILITIES
Academic Freedom
Academic Integrity Policy
Academic Standing, Probation, Suspension, and Reinstatement
Academic Standing for Matriculated Students
Academic Probation
Academic Suspension
Appeal of Academic Suspension
Academic Reinstatement Following Suspension
Academic Readmission
Academic Standing for Non-Matriculated Students
Acceptable Use Policy for Computer Facilities
Accident Policy
Advanced Standing Policy
Affirmative Action and Equal Employment Opportunity (Faculty,
Staff, Students) Farmingdale State College Statement of Compliance
Affirmative Action Policies for Students with Disabilities
Amnesty Policy
Annual Report
Auditors in Class
6
Awards and Recognitions
Banner Security Policy
Bias Crimes Prevention
Board of Trustees Policies
Campus Safety Report
Child Sexual Abuse: Farmingdale State College Policy on Mandatory Reporting and
Prevention Of
Classroom Assignments
Classroom Conduct and Appropriate Behavior: Dealing with Disruptive Students
Classroom Observation Policy on Adjunct Faculty
Classroom Observation Policy on Untenured Faculty
Class Rosters
Closed Classes
Collective Bargaining Units
Complaint Procedure
Computer Labs
Computer Literacy Requirement
Continuing Appointment, Reappointment, and Promotion
Data Communication Network Security Policy
Discretionary Salary Increases/Awards
Disruptive Students
Distance Learning and Course Management (On-line classes)
Donations to the College Policy
Electronic Devices in the Classroom
Emergency Preparedness and Response
Emergency and Campus Security Procedures
Fire Emergency
Medical Emergency
Police Emergency
Physical Plant Emergency
Incidents
Report suspicious persons or activity
Guns on Campus
Building Access
Clinical Sites
Campus Security Report
Environmental Health and Safety
Hazard Communication/Right to Know Program
Campus Safety Committee
Campus Accidents and Medical Emergencies
Fire and Other Emergencies Requiring Building Evacuation
Fire Drills
7
False Alarms and Tampering with Fire Alarms
Fire, Use and Prohibition
Holiday Decorations
Smoking and Tobacco Policy
Hazardous Materials
Eye Safety
Equity and Diversity Farmingdale State College Statement of Compliance
Ex-offenders/Prior Discipline Policy
Extra Service (additional employment) Regulations
Faculty Growth Program
Faculty Teaching Responsibilities
Teaching Load
College-Level Work
Attendance Policy in the Classroom
Syllabus Guidelines
Make-Up Classes
Office Hours
FERPA- Family Educational Rights and Privacy Act
Notification of Rights Under FERPA for Postsecondary Institutions
Notice for Directory Information
Parental Notification Policy
What It Means for Students, from the College Catalog
What it Means for Faculty and Staff
Field Trips/ Student Travel Policy for Off-campus Events and Activities
Freedom of Information Law
General Education Course Proposal Procedures
Governance
Bylaws of the Faculty
Faculty Committees
Governance Meetings
Grades and Grading
Grades and Achievements Points
Incompletes
Submitting Grades
Grading Rosters
Posting Grades
Withdrawal Grades
Last Date of Attendance
Non-Attendance Rosters
Early Warning System (Academic Deficiency Roster)
Grade Change Policies
Grade Changes Due to Extenuating Circumstances
Grade Changes for Purposes of Correcting Errors
Grade Grievance
Guidelines for the Use of Digital Material: Music, Videos, Pictures, Software, and
8
Games- Copyright Law
Guidelines for Wired/Wireless Access
Harassment and Discrimination Statements
Farmingdale State’s Statement on Sexual Harassment
Farmingdale State College’s Discrimination Statement
Hiring Procedures
Honoraria
Inclement Weather Procedures
Involuntary Leave/Suspension for Medical/Psychological/Safety Reasons Policy
Leave Regulations for Classified Staff
Media Policy
Memorials for Faculty and Administrators
Military Policy
Mission of the College
Naming Opportunities on the Campus of Farmingdale State College
Newspaper Advertisements
New York State Public Officers Law
On-Line and Hybrid Classes
Outside Professional Services
Personnel Files
Personnel Files: Faculty
Personnel Files: Professional Staff
Pet Policy: Animals on Campus
Professional Staff Attendance Record
Religious Absences and Equivalent Opportunity
Retirement Systems
Full-time employees
Part-time Employees
Sabbatical Leave and Reduced Load
Salary Payment
Search Procedure Manual
Service Credit (For Prior Service in Academic Rank Elsewhere)
Sexual Abuse Reporting Policy: Mandatory Reporting and Prevention of Child Sexual
Abuse
Sexual Assault Response
Sexual Harassment Policies
Student Code of Conduct
Student Feedback Protocol
9
Student Immunization Policy
Technology Enhanced Classrooms (TEC Rooms)
Termination of Service
Check-Out Policy
Travel Policy
Use of Campus Facilities
Visiting Scholars
SECTION 4: COLLEGE OFFICES, CENTERS, SPECIAL
PROGRAMS, AND SERVICES
Academic Student Achievement Program (ASAP)
Academic Advisement & Information Center
Accounts Payable
Admissions Office
Administrative Services
Affirmative Action/Equity and Diversity
Athletics
Audits
Auxiliary Enrollment Services
Auxiliary Service Corporation
Budget Control and Development
Campus Safety Advisory Committee
Campus Mental Health Services
Career Services
Center for International Students and Study Abroad (CISSA)
Center for Teaching, Learning and Technology (CTLT) /
Faculty Development Activities and Services
Children’s Center
College Archives
Corporate and Professional Development
Dean of Students
Department Chairs
Assistant Department Chairs
Disability Services Center
Educational Opportunity Program (EOP)
Electronic Security Systems (See University Police)
Farmingdale College Foundation
Financial Aid Office
10
Fraud Hotline
Fulbright Programs
Grants (See: Office of Research and Sponsored Program Development)
Green Building Institute at FSC
Greenley Library
Health and Wellness Center
Human Resources
Internal Control
International Student Services
Institute for Networking Systems Technology and Education Programs
Institute for Research and Technology Transfer (IRTT)
Instructional Technologies Support Center (ITSC)
Long Island Educational Opportunity Center (LIEOC)
Mail and Supply
Office of Institutional Advancement (Office of Communications)
Office of Mental Health Services
Office of Research and Sponsored Program Development
Payroll
Physical Plant
Police Department
Property Control
Off Campus Use of Farmingdale State College Property
Purchasing Department
Record Retention
Residence Life Office
Small Business Development Center
Social Science Research Institute
Solar Energy Center
Student Accounts
Student Success Center
Study Abroad and Faculty-Led Travel Courses
Tuition Assistance Program for College Staff
University Police
Veteran Affairs
11
SECTION 5: BYLAWS OF THE FACULTY
12
Section 1: Organization and Administration of the College
SECTION 1: ORGANIZATION AND
ADMINISTRATION OF THE COLLEGE
Organizational Chart
College Council
President
Senior Vice President and Chief Financial Officer
Provost and Vice-President for Academic Affairs
Associate Provost
Assistant to the Provost
Vice President for Institutional Advancement and Enrollment Management.
Vice President for Student Affairs
Chief Development Officer
Executive Assistant to the President and Chief Diversity Officer
Deans of Schools
Associate Deans
Assistant Deans
SUNY Research Foundation – Post Award Grants Director
1
Section 1: Organization and Administration of the College
Organizational Chart
College Council
Establishment
The College Council is comprised of ten members, nine adults and one student. The
Governor appoints the nine adult members for terms of seven years each. The
Farmingdale Student Government appoints the student member for a term of one year.
Responsibilities
“Subject to the general management, supervision and control of and in accordance with
rules established by the State University Trustees, the operations and affairs of each
state-operated institution of the State University….shall be supervised locally by the
Governor.” (Education Law, Section 356)
2
Section 1: Organization and Administration of the College
The College Council serves, by virtue of the authority delegated to it by the State
University Trustees, as a consultative and collaborative body for the campus.
The College Council:
•
recommends to the State University Trustees candidates for the President of the
College.
•
provides advice, consultation, and recommendations to the President on student
conduct regulations, naming of buildings, and traffic regulations.
•
performs other duties as authorized by the State University Trustees.
Meetings
The Council is required to meet at least four times annually. The Chair or five members
by petition may at any time call a special meeting of the council.
President
Appointment
The President of the College is the Chief Administrative Officer. Appointed by the Board
of Trustees after recommendation from the College Council and the Chancellor, the
President serves at the pleasure of the Board of Trustees.
Before making its recommendation, the College Council shall consult with the
presidential search committee designated for such purposes by the Chair of the College
Council. The committee will include faculty, student, professional employees,
administration, alumni and members of the Council. Members the faculty should
predominate among the non-Council members of the committee.
• The Board of Trustees and Chancellor may evaluate the President at any time. In
practice, the President is evaluated annually, based on institutional performance
as set down in the Memorandum of Understanding between the campus and
SUNY System Administration. The third year evaluation is a comprehensive one.
• The Chancellor shall appoint the President to the faculty with a continuing
appointment.
Responsibilities
The President is responsible to the Chancellor and the Board of Trustees to administer
the College and to promote its development and effectiveness. To that end, the
President shall:
• supervise the members of the professional and non-academic staff;
• appoint or recommend to the Chancellor and the Board of Trustees persons for
appointment as members of the professional staff;
• prepare and recommend the annual budget requests of the college;
• report and make recommendations to the Chancellor, the Board of Trustees, and
the College Council concerning the College’s operation, plans and development;
• appoint employees to positions at the College in the classified service of the Civil
Service of the State.
3
Section 1: Organization and Administration of the College
Handbook
The President is responsible for preparing and publishing a College Handbook, subject
to the Chancellor’s approval, and available to all members of the staff.
The handbook must include the following information:
• Administrative organization chart
• Statement of administrative responsibilities
• Faculty bylaws
• Local policies
• Other information, at the President’s discretion
Annual Reports
On or before September 1 of each year, the President shall make an annual report to the
Board of Trustees, the Chancellor, the College Council, and faculty. Th e report must
concern the College’s affairs for the previous year and include recommendations
regarding them.
The President is responsible for the College’s strategic plan. He/she, in consultation
with campus constituencies and the SUNY Chancellor, charts the direction of the
College, engages the campus community in sustaining quality in all academic programs,
leads the faculty and administration in formulating new programs when appropriate,
and oversees enrollment planning and implementation to match the college’s strategic
plans and agreements with SUNY System. He/she articulates the college’s mission and
the means to achieve it to all campus and appropriate external constituencies. He/she
increases the visibility of the campus through his/her relationships with political and
business leaders and works with them to achieve campus goals. Furthermore, the
President is responsible for the College’s private fundraising activities.
Senior Vice President and Chief Financial Officer
The Senior Vice President and CFO reports directly to the President of the College and
advises the President on all fiscal, administrative, and operational matters of the
campus. The Senior VP is one of the principal advisors to the President in the
formulation of policy and participates with the President and Vice Presidents in College
budget planning and allocation. T he Senior VP is the President’s principal
representative in all labor affairs, ensuring the effective implementation of the Collective
Bargaining agreements.
The major responsibilities of the Senior Vice President and CFO include:
• overseeing all fiduciary and business operations for the College; to include
Accounting (revenue and expenditure), Accounts Payable, the Capital Budget
(Construction Fund monies), College budget development and
implementation, Financial Aid, Human Resources, Information Technology,
Internal Control, Legal, Payroll, Purchasing, Student Accounts, Use of
Facilities, and Environmental Health and Safety;
• All contracts, agreements and insurance matters of the College are processed
through this area. As part of the fiduciary function, the Senior Vice President
4
Section 1: Organization and Administration of the College
•
•
•
•
•
•
•
•
•
oversees the business and fiscal affairs of all non-State campus organizations
such as the Farmingdale College Foundation and the Children's Center.
supervising the Athletic and NCAA Intercollegiate Athletic programs;
supervising the Office of University Police;
overseeing and providing leadership of the Physical Plant which comprises
maintenance (all trades), the copy center, custodial, garage, grounds, heating
plant, locksmith, mail and supply, and the motor pool;
providing leadership in facilities planning, including development of the
campus Facilities Master Plan, and oversees the implementation of facilities
plans and designs for all campus construction and major rehabilitation
projects funded by the State University Construction Fund;
overseeing the Auxiliary Services Corporation (Food Service and Bookstore);
supervising the Small Business Development Center (SBDC);
functioning as the Operations Manager for the Research Foundation;
serving as the Chair of the Broad Hollow Bioscience Park Board of Directors;
the liaison between the campus and various offices of the SUNY System
Administration.
Provost and Vice President for Academic Affairs
Appointed by the President, the Provost and Vice President for Academic Affairs is the
senior academic administrator at Farmingdale State College. Th e Provost works with
the President to articulate the academic values and vision of the College. T he Provost
strives to design and implement academic programs, educational policies and
standards, and strategic plans that enhance student learning, faculty development, and
service to society. T he Provost is responsible for all long-range academic planning, all
instructional staff, and the integrity of academic offerings.
The Provost and Vice President for Academic Affairs:
• Oversees the Deans of the Schools of Arts and Sciences, Business, Engineering
Technology, and Health Sciences,
• Works with the Deans and Faculty to shape and strengthen academic programs
and instruction,
• Oversees assessment and institutional research,
• Oversees Academic Information Technology,
• Guides special programs and support services that enhance education and
learning, including the Educational Opportunity Program, STEP and C-STEP
Programs, Liberty Partnership Program, and student application for nationally
and internationally competitive scholarships, and Academic Support Programs
(Title III and TRIO),
• Oversees the Registrar, Library and Information Resources, the Office of
Research and Sponsored Program Development, College-High School Programs
(University in the High School), and International Education and Programs.
5
Section 1: Organization and Administration of the College
Associate Provost
Appointed by the President, the Associate Provost is the senior academic assistant to the
Provost and Vice President for Academic Affairs at Farmingdale State College.
Assistant to the Provost
The Assistant to the Provost assists the Provost in the development, revision, and
discontinuance of academic programs. This office:
• oversees the faculty and staff Tuition Assistance Programs,
• expedites all faculty appointments, reappointments, continuing appointments
and temporary service hires,
• facilitates and serves as liaison for program reviews conducted by national
accrediting agencies as well as State-mandated Curriculum and Department
Reviews,
• maintains all official full-time and part-time faculty personnel files,
• oversees the preparation of revisions to the College Catalog, Professional
Handbook and Adjunct Handbook,
• serves as liaison to the faculty standing committees of the College-Wide
Curriculum Committee and the Admissions and Academic Standards Committee,
• serves as the President’s designee on the Chancellor’s Awards Committees,
• assists in academic assessment,
• assists in resolving student concerns and issues.
Vice President for Institutional Advancement and Enrollment
Management
Appointed by the President, the Vice President for Institutional Advancement and
Enrollment Management reports to the President and serves as the President’s chief
advancement and government relations officer. The Vice President also is responsible
for alumni affairs, media relations, marketing and advertising, government relations,
publications, and the web site.
The Office of Institutional Advancement:
• Supervises activities and efforts related to media relations, alumni relations,
publications, the campus web site, and government relations.
• Acts as the liaison between the President’s Office and the Alumni Association.
• Acts as the liaison between the President’s Office and counterparts in SUNY
Central, and statewide organizations and campuses.
• Designs and produces admissions/marketing materials.
• Designs and produces selected campus and alumni publications.
• Designs, maintains, develops text for and updates top levels of the web site.
• Designs and produces, upon request, materials for campus events and activities.
• Is responsible for outreach to alumni, including the development and execution
of alumni events.
• Develops advertising/marketing campaigns and media strategies.
• Manages alumni fund-raising efforts
• Supervises the Admissions and Transfer Student Services Offices
6
Section 1: Organization and Administration of the College
•
•
Is responsible for outreach to TV, radio, print, and web media and promotion of
college, faculty, and student achievements.
Acts as the liaison to government officials and community organizations.
The Office for Institutional Advancement is responsible for communicating with the
press. If a member of the campus is contacted by any member of the press, it is
expected that the campus member will either contact the OIA directly or refer the
reporter to OIA in advance of discussing any topic related to the college.
Vice President of Student Affairs
Appointed by the President, the Vice President for Student Affairs reports directly to the
President and is responsible for most aspects of student life and student success outside
the classroom. The Vice President consults with the College Council on matters
involving student life and directly oversees the functions of the:
• Dean of Students/Orientation, Health and Wellness Center, Student Success
Center,
• Career Services, Support Services for Students with Disabilities, The Tutoring
Center,
• Campus Mental Health Services, Student Activities and Campus Center,
Residence Life Office, Veteran Affairs, and, is the College’s primary interface
with the Farmingdale Student Government.
Chief Development Officer
The Chief Development Officer heads the Office of Development and Corporate
Relations and serves as the college liaison to the public and private sectors in
strengthening business partnerships through work force training initiatives instituted by
the Office of Corporate and Professional Development, building endowments via the
Major Gifts Campaign and similar fundraising initiatives.
Executive Assistant to the President and Chief Diversity Officer
The Executive Assistant to the President and Chief Diversity Officer is charged with the
responsibility for all aspects of diversity initiatives and serves as outreach to the
community on behalf of the President.
It must be recognized, however, that each person at the College who is involved in
taking or recommending personnel action is responsible for seeing that the Affirmative
Action Plan is followed. T he effectiveness of the Affirmative Action Plan depends in
large measure on the “good faith” cooperation of all College personnel.
Deans of Schools
The President, with the approval of the Chancellor shall determine academic officers.
Faculty of the Farmingdale State College are divided among four schools: (1) Arts and
Sciences, (2) Business, (3) Engineering Technology, and (4) Health Sciences. Each
School has a Dean. Deans are accountable to the Provost for the administration of their
respective school.
7
Section 1: Organization and Administration of the College
Dean of the School of Arts & Science
The Dean of the School of Arts & Science is responsible for all instruction offered in the
following departments:
Biology
Chemistry
English & Humanities
History and Political Science
Liberal Arts & Sciences
Mathematics
Modern Languages
Physics
Psychology
Science, Technology and Society
Sociology & Anthropology
Professional Communications
Undeclared Major
Criminal Justice
Dean of the School of Business
The Dean of the School of Business is responsible for all instruction offered in the
following departments:
Business Management
Computer Systems
Economics
Ornamental Horticulture
Sport Management
Visual Communications: Art & Graphic Design
Dean of the School of Engineering Technology
The Dean of the School of Engineering Technology is responsible for all instruction
offered in the following departments:
Architecture and Construction
Management
Electrical/Computer Engineering
Technology
Automotive/Mechanical Engineering
Technology
Security Systems/Law Enforcement
Technology
Aviation
In addition, the Director of the Institute for Manufacturing Research reports to the
Dean.
Dean of the School of Health Sciences
The Dean of the School of Health Sciences is responsible for all instruction offered in the
following departments:
Dental Hygiene
Medical Laboratory Technology
Nursing
Each Dean has the following responsibilities:
Supervision
• provides leadership in curriculum development, faculty development, student
recruitment, and student retention
8
Section 1: Organization and Administration of the College
•
•
supervises and implements the College's new faculty Professional Growth
Program
acts as the official channel for communication regarding all matters among the
School, the Provost, the President and other Schools.
Curricula
• directs all instructional programs and staff within the School
• provides direction and leadership in the initiation, development,
implementation, and evaluation of programs within the School
• is involved in professional accreditation, grants/acquisitions, and affiliations with
off-campus agencies regarding the development of new offerings
Staffing
• supervises the recruitment and selection of all new staff members according to
appropriately established college procedures
• allocates personnel to the various departments within the School
• oversees evaluation of all faculty and instructional support staff for appointment,
reappointment, tenure, promotion, dismissal, salary adjustments, and other
matters of concern to individuals and departments within their respective School.
Budget and Finance
• establishes and monitors all budget allocations to academic departments and
offices in their respective schools
In addition, Deans carry out other powers, duties, and responsibilities as may be
assigned by the President and the Provost.
Associate Deans
The President shall determine academic officers. Associate Deans report directly to
their respective School Dean and undertake both managerial and leadership activities.
They participate in the activities of the Deans’ Council. The Associate Deans substitute
for the School Deans when they are away at official activities or are incapacitated for
short periods of time. Within the curricula of the respective School, each Associate Dean
has the following responsibilities:
Curricula
• Works with department chairs and faculty to develop new academic programs or
curricula changes
• Oversees department accreditation or five year self study activities
Faculty
• Assists and provides guidance to search committees for new faculty hires
• Participates in mentoring programs for new faculty
• Undertakes classroom observations of non tenured faculty
• Organizes activities for faculty growth and development
• Participates in the designation process of department chairs
9
Section 1: Organization and Administration of the College
•
•
•
Handles faculty concerns and complaints
Encourages faculty applications for grants, fellowships, research stipends etc.
Facilitates various activities involving more than one academic department
including workshops, grants etc.
Students
• Participates in academic advisement particularly during summer and
intersession
• Handles students’ concerns and complaints
• Encourages students to apply for internships, scholarships and awards
• Provides consultation for department chairs on issues of course waivers as well as
student suspension, reinstatements and graduation issues
• Assists at events to recruit new students including Open House
• Community Relations
• Coordinate outreach programs in curricula areas such as University in the High
School
In addition, Associate Deans carry out other power, duties and responsibilities as may
be assigned by the President, Provost or School Dean.
Assistant Deans
Assistant Deans will oversee various functions as assigned by their Deans, which may
include teaching, advisement and oversight of school and departmental offices.
SUNY Research Foundation – Post Award Grants Director
The Research Foundation Grants Director reports directly to the Senior Vice President
and CFO on all matters regarding the administration of sponsor programs awarded to
the College. Sponsor funds received at the College originate from Federal, State, or
private sources and are normally administered through the SUNY Research Foundation.
The types of sponsor program awards received by the College support training and
public service projects, new or improvement of existing Vocational Education Programs,
or fund participation in new research projects.
In addition, the Research Foundation operation at Farmingdale State College provides
financial and administrative services for the College’s Children’s Center and is involved
with reviewing applications for new awards.
10
Section 2: Daily Life and Services
SECTION 2: DAILY LIFE & SERVICES
Accidents
Angel (online Class Management System)
Attendance Policies (Staff and Student)
Audio-Visual Equipment
Bookstore: Barnes and Noble
Business Cards
Calendar
Canceling a Class
Class Rosters
Computers and IT Support
Copying, Photocopying
Email Accounts and Use
Emergencies
ID cards
Inclement Weather Procedures for Faculty
How to Change Your Voicemail from Off Campus
How to Change Your Email (from on or off campus)
Keys
Offices
Office Supplies
Libraries
Farmingdale College Library
Farmingdale Public Library
Mailboxes
Map of the Campus
Media Policy
Media Assistance: Classroom Presentation Technologies
Medical Insurance
Full-time employees
Part-time employees
Parking Stickers and Parking Regulations
Photocopying Services
Police (see University Police)
Purchasing Microsoft Office and Windows for Home Use
School Closing – See Inclement Weather Procedure for Faculty
Syllabi Samples
Telephone Directory
Telephone Policy
University Police
Voice Mail
1
Section 2: Daily Life and Services
Accidents
If a student sustains an injury during class, complete a “Student Accident Report” and
give it to your chairperson. Document the event fully and, if necessary, send the student
to the Health and Wellness Center on campus, located next to Memorial Hall. In case of
a serious accident or illness, call University Police at ex 2111 for medical assistance or an
ambulance.
Angel (online Class Management System)
Angel is an online classroom management and educational program. You can post
exams, lectures, class rosters, and other information on Angel. You can find more
information on Angel technology at the College’s home page.
If you wish to set up Angel for your class, contact Christopher Weppler,
ITSC Media Services, Greenley Hall 316.
Email: [email protected]
Attendance Policies (Staff and Student)
Faculty attendance: You are expected to meet all your classes, arrive on time, and begin
class on time. You are expected to teach class for the entire session as well. Check with
your department for the procedure to follow if you must be absent.
Student attendance: Instructors set their own policy regarding student attendance, but
you must take attendance regularly. Inform students of your attendance policy on the
first day of class, in writing, as part of your course syllabus.
Take attendance at every class. No one can remain in class who is not on the roster.
Students cannot “sit in” on lectures in anticipation of a seat becoming available. Direct
these students to the Registrar’s Office in Laffin Hall.
Audio-Visual Equipment
AV equipment such as TVs and VCRs are available for your classroom use. In addition,
specific classrooms are equipped with media equipment such as PCs and projectors.
Consult your department secretary to obtain this equipment or to book a speciallyequipped media room.
In addition, Greenley Library has a technologically-enhanced classroom. Contact the
library at 631-420-2183 for information about reserving this room.
Bookstore: Barnes and Noble
Services
The campus bookstore sells new textbooks, used textbooks, digital-format textbooks,
and rents textbooks. To submit online textbook requests for your classes, access the
bookstore’s website at
http://farmingdale.bncollege.com/webapp/wcs/stores/servlet/BNCBHomePage?storeI
d=30053&catalogId=10001&langId=-1.
2
Section 2: Daily Life and Services
Hours:
The bookstore is open M-Th from 9:00 a.m. to 6:00 p.m. and Friday from 9:00 a.m. to
2:00 p.m. during the academic year. For hours of operation during winter session,
summer session, and vacations, call the bookstore at (631) 249-3048. Extended hours
are offered during registration and the first week of classes.
Guidelines on Complimentary Copies
The New York Commission on Public Integrity has developed guidelines and advisory
opinions on a variety of ethics issues concerning the acceptance of gifts and other
related matters. The guidelines include an advisory against any SUNY faculty member
who receives a sample textbook from a vendor. Faculty may accept the textbook, but not
use it for personal use or gain, including selling the book or donating the book and
taking a tax deduction.
Business Cards
Each department is now responsible for ordering its own business cards. Each
department secretary, or designee, will collect, approve, proof, submit and pay for their
department’s orders. Specific information is available on the Intranet at:
https://intranet.farmingdale.edu/business-cards.html
Calendar
Academic and Activities/Athletics calendars are available on the Farmingdale website:
http://www.farmingdale.edu/calendars/index.shtml
Canceling a Class
Canceling a class by putting a n ote on the classroom door is NOT acceptable, nor is
calling the department to cancel a cl ass. In addition, in cases in which the College has
not canceled classes but individual faculty members cannot make it to campus, faculty
are required to provide their students with this information by changing their voicemail,
their email, or by providing any other form of communication as previously included in
their course syllabus.
In some instances, you can avoid canceling a class by having a colleague teach the class
in your place. Always get prior permission from the department chairperson if you
choose this option. No one can be paid for covering your class.
Class Rosters
Some departments provide instructors with class lists; others require instructors to
access their class lists and other relevant student information through OASIS (on the
College’s intranet). To do so:
• Go to the campus web page at http://farmingdale.edu/.
• Click on Oasis, the link located on the upper right-hand corner of the tool bar.
• Enter your user name and your password.
Banner code RE0131E will also provide a complete roster in Excel for Banner users.
3
Section 2: Daily Life and Services
Students not listed on the class roster cannot sit in on classes.
Computers and IT Support
Instructors who have a problem with media during a class should call the ITSC help
desk at 631-420-2754. Di agnostics can be managed over the network and, if a
technician is required on-site, response time is generally between 5 and 10 minutes.
You can request technical support for audio or presentation systems at a campus event
by contacting the Use of Facilities department at ext. 2105.
Copying, Photocopying
Departments: Most department secretaries can help you access the department’s
photocopier. However, these copiers are in frequent use and you may not be able to
make copies at the last minute.
Campus Copy Center: Located in the Services Building, the Campus Copy Center will
make copies of 50 or more. Submit any requests to the Campus Copy Center through the
department secretary. Allow at least two weeks to have the copying completed.
Email Accounts and Use
Information Technology Services (ITS) has assigned all students and staff an official
Farmingdale email address. The College will send email to this official address. To apply
for a College e-mail account, call the Information Services Help Desk at 631-420-2754.
Students seeking to contact College faculty, staff, and/or offices via email should use
their Farmingdale State College email address. Emails coming from private email
providers may not be answered if doing so violates laws pertaining to the privacy of
personal information.
The College strongly urges all students, staff, and faculty to regularly monitor their
farmingdale.edu email account and use it in all communications relating to the college.
This is the best way for members of the campus to remain informed of essential
information.
Emergencies
The University Police Department is available for service and emergency response on a
24-hour basis at (631) 420 2111. In case of fire, medical, or police emergencies, call
University Police (631) 420 2111 or 911 on campus.
Further, everyone is encouraged to sign up for for two different services, SUNY Alert
and Rave, to receive notifications of emergencies such as weather alerts, downed wires,
and so on.
The link for SUNY Alert is http://www.farmingdale.edu/university-police/
The link for Rave is https://www.getrave.com/loginRedirect.do
4
Section 2: Daily Life and Services
ID Cards
The University Police Department issues identification cards to all faculty, staff,
students, and other tenants of the campus at the University Police Office during normal
business hours.
Faculty must present a written request from their supervisor to obtain a card. There is
no charge for the initial identification card. Lost ID Cards are replaced at the University
Police Office after the replacement fee has been paid at the Auxiliary Service Office in
Laffin Hall.
Except for full-time faculty, all ID cards must be validated the beginning of each
semester in the University Police Office. Full-time faculty can obtain yearly stickers to
update their cards, if they so desire.
Inclement Weather Procedure for Faculty
In the event that inclement weather or other unforeseen circumstances necessitate the
cancellation of classes and/ or activities at the College, all College personnel are advised
to check the College’s homepage, www.farmingdale.edu.
Personnel can also check the following media:
• radio stations: (AM) - WCBS[880], WINS[1010], and WHLI[1100]; (FM) WLNG[92.1], WMJC[94.3], WBAB[95.3 & 102.3], WALK[97.5], KJOY[98.3],
B103[103.1], WRCN[103.9], and WBLI[106.1]
• TV stations: Channel 4, Channel 12
• websites: news12.com, wbab.com, wbli.com, walkradio. com, 1010wins.com,
wcbs880.com, kjoy.com, b103. com, wmjcfm.com, wrcn.com, whli.com and
newsday.com.
Further, everyone is encouraged to sign up for for two different services, SUNY Alert
and Rave, to receive notification of campus closings.
• The link for SUNY Alert is http://www.farmingdale.edu/university-police/
• The link for Rave is https://www.getrave.com/loginRedirect.do
The RAVE and SUNY-Alert messages will be used in addition to campus-wide e-mails,
messages on both the FSC homepage and mobile website, the official Farmingdale State
College Facebook and Twitter channels, notifications to select media outlets, and
whatever processes individual departments may have established.
In cases of inclement weather, faculty are asked to advise their students that notification
of cancellation of classes will be available to them on the media listed.
In order to make up for lost class time, classes that have been canceled may be
rescheduled at the discretion of the College. Cancellation of day classes does not
necessarily mean that evening classes are also cancelled. Students are to assume that
classes are in session unless there is an announcement specifically canceling evening
classes.
5
Section 2: Daily Life and Services
Canceling a class by putting a note on the classroom door is NOT acceptable, nor is
calling the department to cancel a class. Faculty must provide students with a way to
notify them of class cancellations, preferably announced on the first day of class on
syllabi.
In addition, in cases in which the College has not canceled classes but individual faculty
members cannot make it to campus, faculty are required to provide their students with
this information by changing their voicemail and their email.
How to Change Your Voicemail from Off Campus
1. Dial the voice mail 631-420-2000
2. When you hear the greeting, press the pound sign #
3. Dial your four-digit phone extension
4. Dial your Security code
5. Then follow directions to change your out of office greeting to indicate that a specific
class is canceled.
How to Change Your Email (from on or off campus)
1. Open the OUT-OF-OFFICE ASSISTANT function by clicking on the TOOLS icon
while the Inbox folder is open in your email.
2. Click on OUT-OF-THE-OFFICE-ASSISTANT and select, “I am currently out of the
office.”
3. Type a message to students in the box available.
Further, everyone is encouraged to sign up for SUNY Alert and Rave to receive
notifications of emergencies such as weather alerts, downed wires, and so on.
• The link for SUNY Alert is http://www.farmingdale.edu/university-police/
• The link for Rave is https://www.getrave.com/loginRedirect.do
Keys
Regular classrooms have conventional metal keys. Technologically Enhanced
Classrooms and computer classrooms have electronic key cards, which are your faculty
ID card. Your ID must be activated to serve as a key card.
See the department secretary to obtain classroom keys and to find out your
department’s policy for activating faculty ID cards for Technologically Enhanced
Classrooms and Computer classrooms.
Offices
Each department has its own policy regarding office assignment. Speak with your Chair
for specific details.
Office Supplies
See your department secretary to obtain supplies such as chalk, dry markers, and official
blank grade roster forms.
6
Section 2: Daily Life and Services
Libraries
Farmingdale College Library
The College Library is located in Greenley Hall. Some material can be accessed
from c omputers on campus as well as offsite through the library’s website
Library departments include Circulation, Reference, Reserve Room, Periodicals,
Government Documents, Interlibrary Loan, Acquisitions, Technical Services, and
Information Literacy, and the Farmingdale State College Archives.
Farmingdale Public Library
The community library is located at 116 Merritts Road, Farmingdale. The phone
is 516-249-9090. All faculty and staff at Farmingdale State College are entitled to
a one-year card, renewable annually, at the Farmingdale Public Library. Present a
validated student bill or ID card (faculty, student, or staff) to obtain the card.
Mailboxes
Academic personnel will be provided with a mailbox in the department in which they
work.
Map of the Campus
A map of the campus is available on the Farmingdale webpage.
Media Policy
If a reporter asks your opinion on any aspect of Farmingdale State College, please refer
him/her to the Office of Institutional Advancement at 631-420-2400. If you have
expertise on a topic that is in the news, please contact Kathy Coley to discuss working on
a story. S he can be reached at the Office of Institutional Advancement at
http://www.farmingdale.edu/administration/institutional-advancement/
Media Assistance: Classroom Presentation Technologies
7
Section 2: Daily Life and Services
An overhead transparency projector and projection screen are available in every
classroom on campus. Video and digital presentation equipment is available for
classroom lectures in two forms: mobile technology carts and TECs (Technology
Enhanced Classrooms). These carts contain varying technology configurations.
You can arrange for a mobile technology cart or a Technology Enhanced Classroom by
contacting your academic department secretary or chair.
If you require training in media use or you would like advice about purchasing
presentation equipment for use on campus, contact the Media Services department at
ext. 2267.
Technical support for audio or presentation systems at campus events can be requested
by contacting the Use of Facilities department at ext. 2105.
Instructors who have a problem with media during a class should call the ITSC help
desk. Diagnostics can be managed over the network and, if a technician is required onsite, response time is generally between 5 and 10 minutes.
Medical Insurance
Full-time employees
All full-time employees of the College are eligible to participate in the New York
State Health Insurance Program (NYSHIP) and in the M/C or contractnegotiated dental and vision programs.
Health insurance coverage becomes effective 42 days following employment,
provided an enrollment application is filed during that time period. Employees
who file an enrollment application more than 42 days after their employment will
be subject to a late enrollment waiting period of five pay periods.
Descriptions of the various health insurance options and other employee benefits
are available on the SUNY Benefits website at http://www.suny.edu/benefits. If
you have any questions regarding your coverage or adding dependent, please call
the Human Resources Benefits Department at 631-420-2663.
Part-time employees
Part-time employees should check with the Department of Human Resources to
see if they are eligible for health and dental insurance programs.
Parking Stickers and Parking Regulations
The parking lots and roads on the campus of Farmingdale State College are public
roadways. The University Police Department enforces rules and regulations pertaining
to parking and vehicle operation in accordance with the New York State Education Law
and the New York State Vehicle and Traffic Law. All vehicles parked on campus must be
registered with the University Police Department. Violations of these regulations may
result in a citation, a vehicle being towed or immobilized, or the operator being
8
Section 2: Daily Life and Services
summoned or arrested. O vernight parking on campus must be coordinated with the
University Police Department.
All vehicles parked on campus must display a valid Farmingdale State College parking
decal. You will need your Farmingdale ID card and your car registration to obtain your
parking decal, which is free to faculty and staff.
Visitors can obtain free one-day passes at the University Police station office BEFORE
parking.
The Campus parking regulations are posted online at
http://www.farmingdale.edu/university-police/parking-traffic.shtml.
Photocopying Services
Most department secretaries can help you access the department’s photocopier.
However, these copiers are in frequent use and you may not be able to make copies at
the last minute.
The Campus Copy Center, located in the Service Building, is responsible for overseeing
the College’s copying requests. The Copy Center is open from 8:00 a.m. to 4:00 p.m.
Monday through Friday, except for CSEA holidays, and will assist the campus with copy
work that cannot be accommodated by in-office copy machines; i.e., over 50 copies per
page of project. The Copy Center’s web page is
http://www.farmingdale.edu/administration/administration-finance/copycenter.shtml
You must complete a Print Shop Requisition Form for your project, available online at
http://www.farmingdale.edu/administration/administration-finance/physicalplant/pdf/copy-center-form.pdf
Please allow adequate lead time, indicate if copy should be single-sided or back-to-back,
and the number of copies required. Originals should be on white paper with a minimum
one-half inch border. Signatures should be in black ink. Your department secretary can
send the copying job via email.
Requests for duplication of copyrighted material MUST include a letter of permission
from the author or publisher.
Police (see University Police)
Purchasing Microsoft Office and Windows for Home Use
The campus has an agreement with Microsoft that allows faculty and staff to purchase
Microsoft Office and Windows for home use. The DVD or download is ordered at a
reduced cost directly from e-academy at: http://farmingdale.onthehub.com
9
Section 2: Daily Life and Services
If you have any questions about this service, contact the campus HelpDesk at phone: 631
420-2754, email: [email protected]
School Closing – See Inclement Weather Procedures for Faculty
Syllabi Samples
Below are some sample syllabi to consult.
Sample #1
Farmingdale State College
School of Business - Computer Systems Department
Spring 2014 – Course Syllabus
BCS 160 Computers, Society, and Technology
Faculty:
Office:
Phone:
Email:
Website:
[omitted]
Whitman 111
516 984-7122 (cell) 631 420 293 (Office)
[omitted]
[omitted]
Office Hours
Monday
Tuesday
Wednesday
Thursday
11 am – 12 noon
12:30pm 2pm
11am – 12 noon
12:30pm – 2pm
Course Materials:
Textbooks: The following books will be bundled in the bookstore. It is important to purchase
the PAC SAM Assessment and Training tool.




Understanding Computers in a Changing Society, 5th Edition, by Deborah Morley, Course
Technology/Cengage, 2013
New Perspectives MS Excel 2013 Brief, by Parsons, Oja, Agloff, Carey & DesJardins, Course
Technology/Cengage, 2014
New Perspectives MS Access 2013 Brief, by Adamski, Finnegan & Scollard, Course
Technology/Cengage, 2014
PAC SAM 2013 Assessment Train
o http://sam.cengage.com/Student#/sectionList
•
DrOSullivan160Sp2014
Course Description:
This is an introductory course that provides students with the knowledge to stay current and
informed in a technology-oriented, global society. Students will receive instruction in basic
computer concepts and terminology, the fundamentals of the Windows operating system and
have hands on experience at the beginning to intermediate level using Microsoft Excel and
Access. The Internet will be used to supplement textbook and lecture materials.
Course Learning Objectives:
At the completion of the course, students should be able to do the following:
10
Section 2: Daily Life and Services
1. Identify the major parts of a personal computer, including input, processing, output,
storage, and communication hardware.
2. Discuss the societal impact of computers, including the benefits and risks related to their
prominence in our society.
3. Understand how information systems provide the information needed to support the
decision making functions of an organization.
4. Understand basic software concepts and commands.
5. Identify the various types of individuals, companies, and organizations involved in the
Internet community and explain their purposes.
6. Discuss censorship and privacy and how they are related to Internet use.
7. Explain why computer users should be concerned about network and Internet security.
8. List steps individuals can take to safeguard their personal information when using the
Internet.
9. Explain what information privacy is and why computer users should be concerned about it.
10. Discuss the status of computer security and privacy legislation.
11. Understand how ethics can impact business practices and decision making.
12. Explain what is meant by the term digital divide.
13. Discuss the current status of legislation related to health, access, and the environment in
relation to computers.
14. Describe and discuss some examples of emerging types of hardware and software.
15. Use Microsoft Excel to create and modify a worksheet, improve the appearance of a
worksheet, enter formulas, work with functions, sort and filter lists, and create and edit
charts.
16. Use Microsoft Access to create and use a database using design and datasheet views, query
a database, create queries, sort the data in a query, join tables, produce reports, and create
tables and charts.
Capstone Project:
At the end of this course, students will problem-solve a business case using Microsoft Excel and
Access by conducting a technical analysis. Students will use Microsoft Access to make queries to
a database and import those queries into Microsoft Excel to gather information for decision
making. Findings will be documented in a memorandum using Microsoft Word.
Class Policies:

Excessive absences will reflect on student’s grade. If you miss class, it is your
responsibility to get the material missed and be prepared for the next class. See
Attendance Policy below.

Last day to withdraw from the class is at the completion of the ninth week, to be
announced.

Assigned work and project will have due dates, lateness of assignments will be
reflected in student’s grade.

Each student is required to do his or her own work. The grade for duplicate work
will be split among those students that have same work, unless group work is
assigned.
11
Section 2: Daily Life and Services
Class Cancellations:
Please visit the Farmingdale State Web site (http://www.farmingdale.edu) home page to obtain
the latest information on class cancellations or delayed openings.
Student Attendance and Class Withdrawal Policy:
Please be courteous and arrive ON TIME for class. Students are required to attend all classes
for which they are registered. The student is responsible for fulfilling all course requirements
and completion of all course assignments to receive credit for the course. If classes are missed
for any reason, the student is not excused for any missed work.
The student must request an official withdrawal on or before the official last date for
withdrawal or they will receive an A through F grade. This policy is in alignment with the policy
stated in the 2008 – 2009 College Catalog which states:” A grade of “W” will be given to any
student who officially withdraws from a course from the beginning of the second week through
the end of the ninth week of classes. Withdrawal after the ninth week of classes is permitted
only under extenuating circumstances at the discretion of the instructor.”
Grading Policy/How You Will Be Evaluated:
60%
Exams (there will be seven exams, three theory exams from the
Understanding Computers in a Changing Society and four comprehensive
application exams at the end of the Excel and Access units respectively.
There may be quizzes at the end of each application tutorial)
25% Labs and Homework Assignments
15% Class Participation and attendance
Capstone Project -TBD
100% Total Grade
 If you have any problems with schedule or carrying out assignments, advance
notice is required.
 There will be no makeup exams offered, the final exam will carry heavier
weight for any missed exams provided class participation and project work
has been at an acceptable level.
 Lecture/Concept exams will cover the readings in the text and material
presented in class.
 All project work submitted must be word-processed.
Students with Disabilities:
Students who seek accommodations (e.g. extra time for tests, readers, sign-language
interpreters) are required to meet with the Director of the Office for Students with Disabilities
for review of their special needs and present documentation regarding their disability. For
further information, contact the Office for Students with Disabilities at (631) 420-2411/2296.
12
Section 2: Daily Life and Services
The office is located in Roosevelt Room 150/151. If you have a documented disability and wish
to discuss academic accommodations, please contact me as soon as possible.
COMPUTER SYSTEMS DEPARTMENT ACADEMIC INTEGRITY POLICY
Unless specifically indicated as group or team projects, all assignments are considered individual
assignments for which the instructor expects original work submitted by each student. All assignments
must comply with the following Computer Systems Department academic integrity policy. We will
follow the student code of conduct definitions of Academic Dishonesty, as listed in the Farmingdale
State College Student Code of Conduct, as follows:
1. Submitting another person’s work with or without that person’s knowledge.
2. Copying a computer program or programming code from another source.
3. Purchasing and then submitting programming code.
In addition, the following are also considered to be a breach of the academic integrity policy as it
applies to individual assignments:
4.
5.
6.
7.
8.
Exchanging computer code and documents by any means.
Sharing storage media.
Submitting a document file that has been duplicated electronically from another person’s work.
Collaborating with another person that results in identical or similar work.
Intentionally or knowingly helping, attempting to help, or solicit another to commit an act of
academic dishonesty.
INSTRUCTOR’S COURSE OF ACTION
First Offense: The student (and collaborators, if any) will receive a grade of zero for the assignment
and will have his or her final grade reduced by one full letter grade. The infraction will be reported to
the student’s chairperson, and a letter regarding the infraction will be placed in the student’s file.
Second Offense: The student receives an "F" in the course and may no longer attend or participate in
the course. The infraction will be reported to the student’s chairperson and a letter will be placed in the
student’s file. The instructor will report the incident to the Dean of Students for an academic integrity
hearing. A second offense can occur in the same course or in different courses.
Student dishonesty on exams and/or a capstone project will automatically be treated as a second
offense. A letter will be placed in the student’s file, and the incident will be referred to the Dean of
Students for further disciplinary action.
If a student is unclear about or has questions regarding the academic integrity policy, it is the student's
responsibility to ask the professor for clarification of the policy.
Public Health Law:
New York State Public Health Law 2165 requires all students born on or after January 1, 1957
who register for 6 or more credits to prove immunity to Measles, Mumps, and Rubella (MMR).
The College will disenroll any student who is not in compliance with this law. If there is any
doubt about the status of your compliance with Public Health Law 2165, please check with the
Health and Wellness Center (631) 420-2009, located behind Memorial Hall.
13
Section 2: Daily Life and Services
Cell Phone Use:
It’s important that you and your classmates not be distracted from learning. The prohibition of
cell phones is covered in Article II of the Student Code of Conduct. Any disruption of teaching,
which specifically includes the use of cell phones, pagers, or other electronic devices, is
considered a Level 1 violation of Article II of the Student Code of Conduct. Any violation may
result in disciplinary action ranging from a warning letter to probation, suspension or dismissal
from the College. As such, please turn off and put away these devices prior to your entering
the classroom. Laptop computers – if used in class -- are to be used for academic work only,
not for recreational means or surfing of the Internet.
Sample #2
Dr. Rozakis
EGL 101
Class Guidelines and Syllabus
Fall 2013
Class Guidelines
1. Deadlines for Assignments Work assigned must be completed and submitted on the date specified on the syllabus.
If you are absent, you can...
• hand your paper in earlier, before the deadline.
• e-mail your paper to me.
• give your paper to another student to give to me.
LATE PAPERS WILL NOT BE ACCEPTED.
2. Keyboarding Unless you have a physical disability that prevents you from typing, I will not accept any
handwritten essays. The Writing Center, located on the second floor of Knapp Hall, has computers available for your
use. Save all your graded papers—this is your responsibility, not mine.
3. Cellphones Cellphone must be out of sight during class. Turn them off; put them away. Having a cellphone on your
desk is rude and will be taken as a sign that you are not a serious student.
4. Academic Integrity Each member of the College campus community is expected to maintain academic integrity.
FSC has developed regulations concerning academic dishonesty and integrity to protect all students and to maintain an
ethical academic environment. Academic dishonesty is:
• Cheating: Intentionally using or attempting to use unauthorized materials (including all electronic devices),
information or study aids in any academic exercise.
• Fabrication: Unauthorized falsification or invention of any information or citation in an academic exercise.
• Facilitating Academic Dishonesty: Knowingly helping someone commit an act of academic dishonesty.
• Plagiarism: Intentionally representing the words or ideas of another as one’s own in any academic exercise. This
includes words or ideas in either print or electronic format.
Violation of the academic integrity policy is strictly prohibited and may result in a disciplinary action ranging from a
warning letter to probation, suspension, or dismissal from the College with a permanent transcript notation. Please
refer to the Student Code of Conduct Article IV and V.
5. Support Services for Students with Disabilities If you have a disability for which you are or may be requesting
an accommodation, you are encouraged to contact both your instructor and the Office of Support Services for Students
14
Section 2: Daily Life and Services
with Disabilities, Laffin Hall, room 205 or room 329, 420-2411, or 420 - 2623 (TDD) 420-2607 as soon as possible
this semester.
6. Grading EGL 101, as a College requirement, has a passing grade of C or better. You will have to repeat this
course if you do not achieve this grade. Students who have financial aid are advised to speak with the Office of
Financial Aid, as repeating courses may affect financial aid.
7. Office: 39 Knapp (second floor) Office Hours 11:00-12:30 M/W, 2:00-3:00 T, after class, and/or at a mutuallyconvenient time.
Syllabus
Course Objectives and Assessment
At the end of the course, students will be able to:
• Write expository essays that are unified and logically organized (compare/contrast, cause/effect,
advantage/disadvantage, chronological order, order of importance, etc.). Essays will contain valid
details and examples drawn from research and experience.
• Write persuasive essays developed through ethos, logos, or pathos.
• Write descriptive essays with a clear method of organization.
• Write narration that contains with a logical plot, believable characters, detailed setting, suspense,
and theme.
• Write a research paper using MLA documentation.
• Give a speech in front of the class.
• Understand and use the elements of style: voice, tone, sentence variation, diction, etc.
• Use Standard Written English with confidence.
Books/Materials
The Complete Idiot’s Guide to Grammar and Style, 2nd edition
College Writing
A flash drive
day
M
date
8/26
in-class work
Introduction to class
homework (due next class, unless noted)
G&S Ch 1-2 College Writing p. 4
W
8/28
LAB: diagnostic essay
G&S Ch 3-4 Parts of Speech
No class
9/2, 9/4 (Labor Day, religious holiday)
College Writing: Ch. 1
M
9/9
Review of grammar
W
9/11
LAB: College Writing: Ch. 2
What makes good writing? RW papers
Ch 5 Verbs
complete RW on paper
M
9/16
College Writing: Ch 3 Organizational Plans
College Writing: p. 15
W
9/18
LAB: Exposition
complete essays- outline essays and
identify the method of organization you used
M
9/23
Lesson on narration; peer review
of expository essays
rewrite essays; due next class
W
9/25
LAB: Narration- Fairy Tales
Rewrite fairy tales G&S Ch. 16
15
Section 2: Daily Life and Services
M
9/30
College Writing: Ch 5-6
Peer analysis on fairy tales
Lesson on persuasive essays – appeals
Rewrite fairy tales: G&S Ch 9
College Writing: Ch 7 Pronoun Reference
W
10/2
LAB: write persuasive essay
rewrite papers as necessary; G&S Ch 9
M
10/7
Persuasion: “Admirable Person” interviews
Peer review essays
G&S Ch 13 sentences
G&S Ch 8 Adj. v. Adv.
W
10/9
LAB: Complete rough draft
Rewrite fairy tales: G&S Ch 10
No class 10/14 (religious holiday)
W
10/16 LAB: Persuasive essay
G&S Ch.11-12 Phrases and Clauses
M
10/21 College Writing Ch 7 Persuasion
Skits: student persuades “teacher” to
let them come in late (3 appeals)
Review Chapter 7; study and annotate essays
W
10/23 LAB: College Writing Ch 9
Revise essays as necessary
G&S Ch 14 Coordination and Subordination
M
10/28 College Writing Ch 10-11
3 topics due next class; G&S Ch 16
W
10/30 LAB: Persuasive essay with 1 source
Three topics collected and approved
College Writing : p. 68; G&S Ch 17
M
11/4
Library orientation - 10 biblio. sources due
College Writing: Ch 12
15 biblio sources due next class
G&S Ch 18
W
11/6
LAB: Persuasive essays with 2 sources
sources due 11/5; G&S Ch 19
M
11/11 Paraphrasing exercises to avoid plagiarism
College Writing Ch 13
complete note cards; G&S Ch 20
W
11/13 LAB: Persuasive essay with 2 sources or RW
Source notes collected and graded
revise source notes as needed
G&S Ch 21
M
11/18 Brainstorm subtopics/write outlines
Paraphrasing exercises to avoid plagiarism
College Writing: Ch 13 review
G&S Ch 22
W
11/20 LAB: write rough drafts
write rough drafts; G&S Ch 23
M
11/25 Grammar review/quiz
write rough draft; G&S Ch 24
No class 11/27
M
12/2
Thanksgiving holiday
write rough draft
LAB: Rough drafts evaluated
Peer and teacher review
write final paper
16
Section 2: Daily Life and Services
W
12/4
Research paper due; speeches
M
12/9 Analyzing literature: short story
College Writing: Ch 14
W
12/11 LAB: Last day of class: final exam
research papers returned and corrected
College Writing: Ch 15
define each literary element
Sample #3
BUS 460W Leadership & Ethics (Writing-intensive)
Prepared by Dr. Daniel S. Marrone, SUNY Distinguished Service Professor
January 2014
Catalog description:
This advanced-level business management course covers theories, case studies, and
skill development applications relating to effective leadership and ethics. Emphasis will
be on the interrelated role of laws, cultural norms, attitudes, moral development,
situational circumstances, and technologies as determining effects on ethical
leadership. Coursework includes leadership- and ethics-related research literature and
databases.
Prerequisite(s): BUS109 or Management course; EGL 101 and Senior-level standing
(3,0) 3 credits
Topics for lectures, writing assignments, case study
analyses and examinations:
•
•
•
•
•
•
•
•
•
•
Definitions of leadership, ethics, and ethical leadership.
The fundamental importance of ethical behavior and leadership in business--and
in life!
Interpersonal, informational, decision-making, and technological roles of and
demands on leaders.
Individual, group, and organizational levels of analysis of leadership and
performance theories.
Personality traits and profiles of successful leaders.
Laws, cultural norms, attitudes, moral development, and situational
circumstances as determining effects on ethical behavior.
The leadership roles of power, politics, networking, negotiation, and change
agent skill sets and influences.
The roles of teams, team-building, self-directed teams, and coaching in effective
leadership.
The need for leaders to resolve conflicts among individuals, within organizations,
and between communities.
The roles of personal meaning, values, charisma, and stewardship in effective
leadership.
17
Section 2: Daily Life and Services
•
•
•
•
•
•
•
•
•
Leadership and corporate culture creation, policy determination, control systems,
assessment, and sustainability.
The roles of changing demographics and social diversity in ethical leadership.
The leadership role in managing planned and compulsory organizational change.
The ability for leaders to effectively handle disruptions, emergencies, and crises.
International-related issues concerning leadership and ethics.
Ethical leadership in response to terrorism.
Learning organizations, knowledge management, and effective ethical
leadership.
Continuous improvement in leadership.
Leaders as change agents.
BUS 460W Leadership & Ethics (Writing-intensive)
Course Requirements:
Three 2000-word essay examinations, two 2,000-word writing assignments, and two
team oral presentations to the class. Students will be required to incorporate in their
writing assignments a review of research literature and databases in the fields of
leadership and ethics. Online databases available through the Farmingdale State
College Greenley Library include but are not limited to:
Ebsco Academic Search Premier Ebsco Business Source Premier Ebsco MasterFile
Gale Health & Wellness Resource Center Gale Health Reference Center Academic
Gale Business & Company Resource Center Lexis-Nexis MagillOnLiterature
Newsday (in Lexis-Nexis) netLibrary Proquest
Reference list of potential textbooks and relevant periodicals:
Academy of Management Learning and Education.
Annual editions: Business ethics 09/10. (2010). McGraw-Hill Higher Education.
Boatright, J. R. (2009). Ethics and the conduct of business (6 ed.). Pearson Prentice
Hall.
Daft, R. L. (2008). The leadership experience (4 ed.). South-Western Cengage
Learning.
Desjardins, J. (2009). Introduction to business ethics (3 ed.). McGraw-Hill Higher
Education.
DuBrin, A. J. (2010). Leadership: Research findings, practice, and skills (6 ed.). SouthWestern Cengage Learning.
Journal of Business Ethics.
Lussier, R. N., & Achua, C. F. (2010). Leadership: Theory, application, & skill
development (4 ed.). South-Western Cengage Learning.
Nahavandi, A. (2009). The art and science of leadership (5 ed.). Pearson Prentice Hall.
Pierce, J. L., & Newstrom, J. W. (2008). Leaders & the leadership process: Readings,
self-assessments & applications (5 ed.). McGraw-Hill Irwin.
Shaw, W. H., & Barry, V. (2010). Moral issues in business. (11 ed.). Wadsworth
Cengage Learning.
Waddock, S. (2009). Leading corporate citizens: Vision, values, value added (3 ed.).
McGraw-Hill Irwin.
The Wall Street Journal.
18
Section 2: Daily Life and Services
BUS 460 Leadership & Ethics Outcomes Assessment Grid
For Evaluating Essays on Describing the Six Key Elements of Leadership
Prepared by Daniel Marrone and Dianne Weinstein, Adapted Spring 2012
Student last
name
(0-5 points)
(0-5 points)
(0-5 points)
(0-5 points)
(0-20 points)
Content
Knowledge
Ability to
Communicate
Principles
Value of StudentSupplied
Examples to
Demonstrate Six
Key Leadership
Factors
Overall
Assessment
TOTALS
Essay 1
Essay 2
Essay 1
Essay 2
Essay 1
Essay 2
Essay 1
Essay 2
Differences
in scores
Essay 1
Essay 2
19
Section 2: Daily Life and Services
Telephone Directory
The College’s telephone directory is available online at
https://intranet.farmingdale.edu/campus_directory_10_01_13.pdf
Telephone Policy
Farmingdale State College provides for the use of telephones by employees whose duties
and responsibilities require immediate communication capabilities. The following
describes the criteria under which these telephones are distributed.
The Senior Vice President and CFO, or his designee, is responsible for the
administration of telephone use, the specific service plan for telephone use, and the
method of reimbursement for personal telephone calls by employees. The acquisition of
telephone services and service plans is achieved in accordance with the State University
of New York Administrative Procedures Manual – Item 3200 – Purchasing and Contract
Procedures.
•
•
•
•
A monthly usage bill will be provided to each department. The department is
responsible for reviewing this bill to determine the appropriate reimbursement to
the College for personal calls. Payments (check or money order) for
reimbursement should be made out to “Farmingdale State College Telephone
Account” and forwarded to Accounts Payable for processing.
People who have state-owned phones should not consider telephone bills private
or secure because the bill contains the person’s name and billing address. The
College has the right to monitor telephone bills and usage to determine if misuse
or abuse exists.
When an employee to whom a telephone has been assigned terminates
employment or transfers to another campus position, the Chief of University
Police should be notified.
Telephones must not be used to defame, harass, intimidate or threaten any other
person(s).
University Police
The University Police Department endeavors to provide for the safety and well-being of
all members of the campus community.
Any faculty member, staff member, student, or visitor may request services from the
department that are available 24 hours per day, 365 days of the year by calling extension
2111 from any on-campus phone. Fr om an off-campus telephone, call 631-420-2111.
This office provides emergency service, traffic control, crime prevention, and law
enforcement duties. The campus has designated the University Police Office as the
initial contact point for individuals in need of any assistance on campus. All University
Police Officers have police officer status and authority.
Official college identification cards and parking permits are obtained at the University
Police Office.
20
Section 2: Daily Life and Services
Emergency Medical Assistance: In addition to being the first response in any medical
situation the University Police Department maintains the campus Public Access
Defibrillator Program (PAD). Automatic External Defibrillators (AED’s) have been
installed throughout the campus. Individuals wishing to receive training may contact
the University Police for a training schedule.
Electronic Security Systems: The University Police Department is responsible for all
access control and video monitoring systems on campus. Individuals needing access to a
supervised area (either electronic locks or alarm system) or Departments requiring
installation of video or security systems must obtain approval from the Chief of
University Police.
Voice Mail
See Inclement Weather Procedures for Faculty.
21
Section 2: Daily Life and Services
U.S. NEWS & WORLD REPORT RANKS FARMINGDALE STATE
COLLEGE ONE OF THE BEST REGIONAL COLLEGES IN THE
NORTH. U.S. NEWS BEST COLLEGES 2013.
22
Section 3: Academic Policies, Procedures, and Responsibilities
5
SECTION 3: ACADEMIC POLICIES, PROCEDURES,
AND RESPONSIBILITIES
Academic Freedom
Academic Integrity Policy
Academic Standing, Probation, Suspension, and Reinstatement
Academic Standing for Matriculated Students
Academic Probation
Academic Suspension
Appeal of Academic Suspension
Academic Reinstatement Following Suspension
Academic Readmission
Academic Standing for Non-Matriculated Students
Acceptable Use Policy for Computer Facilities
Accident Policy
Advanced Standing Policy
Affirmative Action and Equal Employment Opportunity (Faculty,
Staff, Students) Farmingdale State College Statement of Compliance
Affirmative Action Policies for Students with Disabilities
Amnesty Policy
Annual Report
Auditors in Class
Awards and Recognitions
Banner Security Policy
Bias Crimes Prevention
Board of Trustees Policies
Campus Safety Report
Child Sexual Abuse: Farmingdale State College Policy on Mandatory Reporting and
Prevention Of
Classroom Assignments
Classroom Conduct and Appropriate Behavior: Dealing with Disruptive Students
Classroom Observation Policy on Adjunct Faculty
Classroom Observation Policy on Untenured Faculty
Class Rosters
Closed Classes
Collective Bargaining Units
Complaint Procedure
Computer Labs
Computer Literacy Requirement
Continuing Appointment, Reappointment, and Promotion
Data Communication Network Security Policy
Discretionary Salary Increases/ Awards
Disruptive Students
1
Section 3: Academic Policies, Procedures, and Responsibilities
5
Distance Learning and Course Management (Online classes)
Donations to the College Policy
Electronic Devices in the Classroom
Emergency Preparedness and Response
Emergency and Campus Security Procedures
Fire Emergency
Medical Emergency
Police Emergency
Physical Plant Emergency
Incidents
Report suspicious persons or activity
Guns on Campus
Building Access
Clinical Sites
Campus Security Report
Environmental Health and Safety
Hazard Communication/Right to Know Program
Campus Safety Committee
Campus Accidents and Medical Emergencies
Fire and Other Emergencies Requiring Building Evacuation
Fire Drills
False Alarms and Tampering with Fire Alarms
Fire, Use and Prohibition
Holiday Decorations
Smoking and Tobacco Policy
Hazardous Materials
Eye Safety
Equity and Diversity Farmingdale State College Statement of Compliance
Ex-offenders/Prior Discipline Policy
Extra Service (additional employment) Regulations
Faculty Growth Program
Faculty Teaching Responsibilities
Teaching Load
College-Level Work
Attendance Policy in the Classroom
Syllabus Guidelines
Make-Up Classes
Office Hours
FERPA Family Educational Rights and Privacy Act
Notification of Rights Under FERPA for Postsecondary Institutions
Notice for Directory Information
Parental Notification Policy
What It Means for Students, from the College Catalog
What it Means for Faculty and Staff
Field Trips/ Student Travel Policy for Off-campus Events and Activities
2
Section 3: Academic Policies, Procedures, and Responsibilities
5
Freedom of Information Law
General Education Course Proposal Procedures
Governance
Bylaws of the Faculty
Faculty Committees
Governance Meetings
Grades and Grading
Grades and Achievements Points
Incompletes
Submitting Grades
Grading Rosters
Posting Grades
Withdrawal Grades
Last Date of Attendance
Non-Attendance Rosters
Early Warning System (Academic Deficiency Roster)
Grade Change Policies
Grade Changes Due to Extenuating Circumstances
Grade Changes for Purposes of Correcting Errors
Grade Grievance
Guidelines for the Use of Digital Material: Music, Videos, Pictures, Software, and
Games Copyright Law
Guidelines for Wired/Wireless Access
Harassment and Discrimination Statements
Farmingdale State’s Statement on Sexual Harassment
Farmingdale State College’s Discrimination Statement
Hiring Procedures
Honoraria
Inclement Weather Procedures
Involuntary Leave/Suspension for Medical/Psychological/Safety Reasons Policy
Leave Regulations for Classified Staff
Media Policy
Memorials for Faculty and Administrators
Military Policy
Mission of the College
Naming Opportunities on the Campus of Farmingdale State College
Newspaper Advertisements
New York State Public Officers Law
On-Line and Hybrid Classes
Outside Professional Services
3
Section 3: Academic Policies, Procedures, and Responsibilities
5
Personnel Files
Personnel Files: Faculty
Personnel Files: Professional Staff
Pet Policy: Animals on Campus
Professional Staff Attendance Record
Religious Absences and Equivalent Opportunity
Retirement Systems
Full-time employees
Part-time Employees
Sabbatical Leave and Reduced Load
Salary Payment
Search Procedure Manual
Service Credit (For Prior Service in Academic Rank Elsewhere)
Sexual Abuse Reporting Policy: Mandatory Reporting and Prevention of Child Sexual
Abuse
Sexual Assault Response
Sexual Harassment Policies
Student Code of Conduct
Student Feedback Protocol
Student Immunization Policy
Technology Enhanced Classrooms (TEC Rooms)
Termination of Service
Check-Out Policy
Travel Policy
Use of Campus Facilities
Visiting Scholars
4
Section 3: Academic Policies, Procedures, and Responsibilities
5
Academic Freedom
As cited in the SUNY Policies of the Board of Trustees 2006, Article XI, Title I, it is the
policy of the University to maintain and encourage full freedom, within the law, of
inquiry, teaching and research. In the exercise of this freedom faculty members may,
without limitation, discuss their own subject in the classroom; they may not, however,
claim as their right the privilege of discussing in their classroom controversial matter
which has no relation to their subject. The principle of academic freedom shall be
accompanied by a corresponding principle of responsibility. In their role as citizens,
employee’s have the same freedoms as other citizens. However, in their extramural
utterances employees have an obligation to indicate that they are not institutional
spokespersons.
Academic Integrity Policy
Each member of the Farmingdale State College campus community is expected to
maintain academic integrity. F armingdale State College has developed regulations
concerning academic dishonesty and integrity to protect all students and to maintain an
ethical academic environment. This includes prohibiting any form of academic
dishonesty as outlined below.
Academic dishonesty cannot be condoned or tolerated in a college community. Such
behavior is considered a violation of the Student Code of Conduct, and students found
guilty of committing an intentional act of f raud, cheating or plagiarizing will be
disciplined and face penalties.
The College regards academic dishonesty as an intentional act of fraud, in which a
student seeks to claim credit for the work or efforts of another individual without correct
documentation, or uses unauthorized, undocumented or fabricated information in any
academic exercise.
The College also considers academic dishonesty to include forging of academic
documents, intentionally impeding or damaging the academic work of others, or
assisting other students in acts of dishonesty. Academic dishonesty is divided into four
categories which are defined as follows:
•
•
•
•
Cheating: Intentionally using or attempting to use unauthorized materials
(including all electronic devices), information or study aids in any academic
exercise.
Fabrication: Unauthorized falsification or invention of any information or
citation in an academic exercise.
Facilitating Academic Dishonesty: Knowingly helping someone commit an
act of academic dishonesty.
Plagiarism: Intentionally representing the words or ideas of another as one’s
own in any academic exercise. This includes words or ideas in either print or
electronic format.
5
Section 3: Academic Policies, Procedures, and Responsibilities
5
Academic dishonesty is morally wrong, and such behavior interferes with learning and
intellectual development. Therefore, all members of the campus community have the
responsibility to prevent dishonesty, protect honest students, and enforce campus
policies. These responsibilities include but are not limited to the following:
• faculty members have the responsibility to establish standards of academic
integrity and disciplinary policies in cases of academic dishonesty (consistent
with the standards and policies of the College) and to include a statement of
those standards on their course syllabi.
• students have the responsibility to abstain from academic dishonesty or
facilitating the dishonest behavior of others.
Violation of the academic integrity policy is strictly prohibited and may result in a
disciplinary action ranging from a warning letter to probation, suspension, or dismissal
from the College with a permanent transcript notation. Please refer to the Student Code
of Conduct Article IV and V.
It is strongly recommended that any violation of the academic integrity policy be
reported to the Dean of Students. Individual Departments are encouraged to establish
appropriate disciplinary procedures and to make certain that the criteria are understood
and enforced by both fulltime and part-time faculty.
Student’s signed pledge and affirmation of receipt:
I have received a copy of Farmingdale State College's Academic Integrity Policy. As a
member of this campus community, I pledge to live by, fully support and uphold the
Farmingdale State College Academic Integrity Policy during my academic career at
Farmingdale State College.
_______
Student’s signature
___________
Date
____________________________________
Student’s Name (printed)
Academic Standing, Probation, Suspension, and Reinstatement
Academic Standing for Matriculated Students
To be eligible for graduation, a Farmingdale student must achieve a cu mulative
grade point average of at least 2.0. To advance satisfactorily toward graduation,
students are advised to remain in “good academic standing” which is defined in
the following: A student is in satisfactory academic standing when above the
level for probation according to the College’s guidelines. A student is in
satisfactory academic standing when above the level for probation according to
the College’s guidelines.
6
Section 3: Academic Policies, Procedures, and Responsibilities
5
Academic Probation
The purpose of academic probation is to alert the student and the institution to
problems associated with the student’s academic performance and to recommend
or implement strategies for improvement. According to College policy, students
who fail to obtain a minimum grade point average of 2.0 in any particular
semester will automatically be placed on academic probation which is a warning
that their good academic standing is in jeopardy. However, your major may have
higher standards to continue in that major. S tudents placed on academic
probation are permitted to continue with their studies at Farmingdale, but are
expected to meet with faculty advisors and to seek tutoring and further
assistance.
Academic Suspension
Students who are on academic probation twice in succession (not including
summer or winter intersession) are subject to suspension. A student who has
been suspended for poor academic performance is not permitted to enroll at the
College in any coursework for one academic semester (fall or spring) from the
date of suspension.
Appeal of Academic Suspension
Any student who has been suspended for academic reasons may appeal that
decision by submitting a petition, in writing, to the appropriate academic chair
requesting a review of the decision. T he appeal should include supporting
evidence such as medical explanations and changes in grades that might justify a
reversal of academic suspension.
Academic Reinstatement Following Suspension
Academic reinstatement refers to the process by which a student is granted
permission to return to Farmingdale State College following an absence of one or
more semesters due to suspension for reason of poor academic performance. A
student seeking reinstatement should petition the academic chair, in writing,
requesting permission to return. Supporting evidence, such as successful
completion of coursework at another institution while on suspension from
Farmingdale State College, must be submitted in writing with the petition. The
reinstatement permits the student to resume matriculated status in the same
department for the semester immediately following the one during which he/she
was suspended.
Academic Readmission
Academic readmission refers to the process by which a matriculated student
seeks permission to return to Farmingdale State College after an absence of two
or more academic semesters. There are two different processes:
1. For the students who have discontinued their attendance for under five years
and wish to apply for readmission to complete their degree, they must meet with
the appropriate Chair to discuss their intentions and evaluate their academic
7
Section 3: Academic Policies, Procedures, and Responsibilities
5
record. Students who withdrew in poor standing or who were academically
suspended will be expected to present evidence that they are capable of improved
academic performance on return. A student who reenrolls in the same major in
which they were last enrolled and reenrolls within five years of the last date they
attended the College is allowed to meet graduation requirements that were in
effect at the time the student was originally enrolled. For further information and
an application for academic readmission, call the Office of Auxiliary Enrollment
Services at 6314202733.
2. For students who have discontinued their attendance Farmingdale State for
five or more years and wish to apply for readmission to complete their degree,
they must file a S UNY application as a “ TRANSFER” student and list
Farmingdale State College (95) as a prior college. The application fee is
nonrefundable regardless of the readmission decision. Each application will be
evaluated according to the specific admission criteria in place at the time of the
readmission application. A student who reenrolls in the same major in which they
were last enrolled and reenrolls more than five years after they last
attended the College must meet the most the current graduation requirements.
All course work previously completed will be reviewed on a course-by-course
basis to determine whether it meets current graduation requirements. All courses
completed will remain on the student’s transcript. Only credits for courses that
meet the current requirements will be used in calculating the student’s
graduation grade-point average. Students can file a S UNY application online at
suny.edu/student. For more information contact the Admissions Office at
6314202200.
For both processes, a student who reenrolls in a different major than the one in
which they were last enrolled is subject to a course-by-course evaluation to
determine whether the completed course work meets the requirements of the
new major. Only credits for courses that meet the requirements of the current
major will be used in calculating the student’s graduation grade-point average.
However, all courses completed will remain on the student’s transcript. A student
reenrolling in a new major is required to meet the graduation requirements at the
time of reenrollment.
Academic Standing for Non-Matriculated Students
1.
First-time students, or students with prior academic credit who are in
good academic standing, may take a maximum of 12 credits each semester, unless
approved by the Office of Non-Matriculated Education or an academic Dean.
2.
Good Academic Standing: Students are in good academic standing when
their GPA is 2.0 or higher.
3.
Academic Probation: Students who fail to obtain a minimum grade point
average of 2.0 in any particular semester will automatically be placed on
academic probation.
8
Section 3: Academic Policies, Procedures, and Responsibilities
5
4.
Academic Suspension: Students who are on academic probation twice in
succession (not including summer, or winter intersession) are subject to
suspension. Students who have been suspended for poor academic performance
are not permitted to enroll at the College in any coursework for one academic
semester (fall or spring) from the date of suspension.
5.
Appeal of Academic Suspension: Any student who has been suspended for
academic reasons may appeal that decision to the Office of Non-Matriculated
Students via email at [email protected] by submitting a
petition, in writing, requesting a review of the decision. The appeal should
include supporting evidence such as medical explanations and changes in grades
that might justify a reversal of academic suspension.
6.
Non-matriculated students will be required to submit official high school
and/or college transcripts to the Admissions Office after earning 32 credits, or
when asked by the College to do so, in order to maintain registration privileges
for future semesters. (1/2014)
Acceptable Use Policy for Computer Facilities
See the College Catalog.
Accident Policy
If a student sustains an injury during class, complete a “Student Accident Report.”
Document the event fully and if necessary, send the student to the Health and Wellness
Center on campus. In case of a serious accident or illness, call University Police at ex
2111 for medical assistance or an ambulance.
Advanced Standing Policy
Advanced standing credit shall be considered college credit. Such earned credits will be
added to the student’s total accumulated credit. A dvanced credit standing can be
earned in a number of ways.
Affirmative Action and Equal Employment Opportunity (Faculty,
Staff, Students) Farmingdale State College Statement of
Compliance
Farmingdale State College, State University of New York, does not discriminate on the
basis of race, color, national origin, religion, age, sex, sexual orientation, gender
identity, disability, veteran status or marital status, in the recruitment of students, the
recruitment and employment of faculty or staff, or the operation of any of its programs
and activities, as specified in federal and state laws and regulations. Farmingdale State
College policy also prohibits retaliation against any employee or person seeking
employment for bringing a complaint of discrimination or harassment pursuant to this
policy. This policy also prohibits retaliation against a person who assists someone with a
complaint of discrimination or harassment, or participates in any manner in an
9
Section 3: Academic Policies, Procedures, and Responsibilities
5
investigation or resolution of a complaint of discrimination or harassment. Retaliation
includes threats, intimidation, reprisals, and/or adverse actions related to employment.
The designated coordinator for compliance with Title VI and VII of the Civil Rights Act
of 1964 as amended, Title IX of the Education Amendments of 1972, Sections 503 and
504 of the Rehabilitation Act of 1973, as amended, and Section 402 of the Vietnam Era
Veteran Readjustment Assistance Act of 1974, as amended, is Dr. Veronica Henry. She
can be reached during regular business hours in Horton Hall, Room 210, 6314202622.
Revised 2011
Affirmative Action Policies for Students with Disabilities
Farmingdale State College is committed to ensuring that all qualified individuals with
disabilities have the opportunity to take part in educational and employment programs
and services on an equal basis. The aim is to provide this opportunity in an integrated
setting that fosters independence and meets the guidelines of the Americans with
Disabilities Act (ADA) and the Rehabilitation Act of 1973.
Amnesty Policy
The Amnesty Policy applies to returning students who have not attended any college on
either a fulltime, part-time, matriculated, or non-matriculated basis for a m inimum
period of four years immediately prior to reentry to Farmingdale, and the student’s
GPA must be below 2.0. Under amnesty, all prior grades will be excluded from
subsequent GPA calculations but will remain on the student’s transcript along with all
previous coursework. The GPA will begin at the time that studies are resumed.
Courses in which grades of C or better were earned will be counted towards graduation.
To qualify for amnesty the student must be matriculated and have completed six credits
per semester for two consecutive semesters excluding winter and summer sessions,
upon returning to the college, maintaining a B average during this time with no grade
below a C. The recomputed GPA under this amnesty policy cannot be used to qualify for
any academic honors other than that of the Dean’s or President’s lists, and an
application for amnesty can be made only once. The student must file a formal petition,
in order for amnesty to be considered.
After the student has met the requirements for eligibility under amnesty as stated above,
the student will file an application with the chair of the Admissions and Academic
Standards Committee at least one semester prior to graduation. Upon verification of the
student’s eligibility under amnesty, the Chair of AAS will so notify the registrar.
The above policy will not supersede the College’s Admissions Policies, specific
Curriculum Department requirements, or financial aid guidelines.
Annual Report
“It is the policy of the University to evaluate academic employees” (Article XII of the
Policies of the Board of Trustees). The Annual Report, which is required of each faculty
member, serves as a single significant source of information on which to base this
evaluation. Since the College will use the Annual Report to evaluate faculty for
10
Section 3: Academic Policies, Procedures, and Responsibilities
5
reappointment, promotion and discretionary salary increases, it is recommended that
the approved criteria in these areas be addressed in the Annual Report.
Information contained in this report is considered when determining recognition for
outstanding contributions to the College. Information represented in the report may be
reflected in the College’s Annual Report and other presentations generated by the
College.
Contents
Each fulltime faculty member is to complete an annual report addressing the category
headings: Teaching, Scholarship, and Service. It is very helpful to the Department Chair,
Dean, and Provost if an executive summary of the report is added.
The document lists activities for possible inclusion in your report to use as a guide for
organizing your report. Please list each item which applies to your accomplishments by
its letter and name in each category. Note that this list is not an exhaustive one and is
not intended to exclude other meaningful activities under each category, hence, the item
“other.”
In concluding your report, please follow the format in Section IV to provide your future
professional goals and objectives in the areas of teaching, scholarship, and service. In
this area, it is suggested that you report on the progress you have made in achieving past
reported short and long-range goals and objectives in order to show the progression and
evolution of professional goals from year to year.
Submission Of Report
Three copies of your Faculty Annual Report are to be forwarded to your department
chair by June 1 of each calendar year. Your chair will review the contents of the report
and, if no changes are required, will submit two copies as directed by the Provost to the
Dean of your school. The Dean will then submit one fully alphabetized set of the School’s
annual reports to the Provost’s Office as specified. A copy of this annual report will be
placed in your official personnel file. The Office of the School Dean will also maintain a
copy of all Faculty Annual Reports for his/her school.
ANNUAL FACULTY REPORT GUIDE
Teaching: activities such as,
I.
A. Innovative teaching and/or experiential teaching
B. Attendance at workshops and seminars on teaching
C. Laboratory development activities
D. Awards for teaching performance
E. Curriculum and program development including SLN development
F. Teaching effectiveness (peer & student evaluation)
G. Introduction of technology for pedagogical or scholarly purposes
H. Mentoring student projects, student research and/or independent
studies
I. Courses taught (list course #, course name and pedagogy, e.g., lecture,
lab, online, hybrid, etc.)
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Section 3: Academic Policies, Procedures, and Responsibilities
5
J. Other
II. Scholarship: activities such as,
A. Books and reviews, journal articles and reviews, monographs, reports,
papers, oral presentations and on line publications
• Invited/refereed – indicate whether an international national or
regional and local publication/presentation
• Non-Refereed
B. Computer software development
C. Artistic accomplishments (e.g., design work awarded in a competitive
process, juried exhibits, poetry reading)
• Invited/refereed – indicate whether an international, national or
regional and local publication/presentation
• Non-Refereed
D. Research and other creative activities
E. Grants submitted, grants awarded, contracts, and patents
F. Progress to or achievement of a advanced degrees, professional licenses,
and professional certifications
G. Professional workshops, seminars and public lectures attended
H. Professional consulting through which you are contributing something
new to the discipline
I. Fellowships and scholarships (list competitive awards received)
J. Development of technology for pedagogical or scholarly purposes
K. Academic honors
L. Other
Ill.
Service: activities such as,
A. Academic advising and counseling
B. College and University committees, councils, or taskforces (indicate
SUNY Committees, Standing Committees, Campus Committees, School
Committees, and Departmental Committees and your role in each)
C. College and department recruitment activities
D. Professional societies (indicate your role such as member, committee
activity, chair, etc.)
E. School and department activities
F. Professional consulting through which you are using your existing
expertise in the discipline
G. Advisor to student groups
H. Accreditation work
I. Public and community service related to discipline
J. Other
IV. Professional Goals and Objectives (report on the progress you have made in
achieving past reported short and long-range goals and objectives in order
to provide continuity in the progression and evolution of professional goals
from year to year):
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Section 3: Academic Policies, Procedures, and Responsibilities
5
A. Short-range (next year)
B. Long-range (subsequent years)
Auditors in Classes
Farmingdale has a Senior Auditing Program that allows individuals age 60 and over to
attend one college class each semester (fall or spring) on a space-available basis. There
is a registration fee of $40 which is processed through the Office of Corporate and
Professional Development. Senior auditors normally arrive during the second week of
classes with an official senior auditor’s student schedule, and do not receive college
credit for the class.
No other auditors are allowed in classes. Anyone not officially registered for the class
should be referred to the Registrar’s Office and may not remain in class. For additional
information about this program, call 631-420-2246.
Awards and Recognitions
Farmingdale State College and the SUNY system strive to recognize the service and
accomplishments of employees by bestowing awards and recognitions. Some of the
prominent awards are described here. M any require nomination or application. The
awards listed here are arranged in alphabetical order.
1. CARES Award
This award is a “Commendation and Recognition for Exceptional Service.”
Complete instructions are posted on the intranet at:
https://intranet.farmingdale.edu/admin_docs/cares_award_criteria.pdf
The nomination form can be downloaded from the campus intranet at:
https://intranet.farmingdale.edu/admin_docs/cares_nominating_form.pdf
2. Chancellor’s Awards
The Chancellor’s Awards for Excellence include awards for Excellence in Teaching,
Excellence in Adjunct Teaching, Excellence in Faculty Service, Excellence in
Professional Service, Excellence in Librarianship, Excellence in Scholarship and
Creative Activities, and Excellence in Classified Service. These awards are available to
full-time faculty and staff and adjunct faculty.
The Distinguished Faculty Rank (DFR) programs recognize and reward SUNY’s finest
and most accomplished instructional faculty. The Distinguished Service Professorship
(DSP) and Distinguished Teaching Professorship (DTP) are two of the four designations
that constitute this highest system tribute conferred upon SUNY instructional faculty.
The other two designations are the Distinguished Librarian and the Distinguished
Professorship.
Detailed information about these awards is available online at:
https://intranet.farmingdale.edu/admin_docs/cea_2012_14_guideline_final.pdf
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Section 3: Academic Policies, Procedures, and Responsibilities
5
https://intranet.farmingdale.edu/admin_docs/policies_procedures_adjunct_teaching1
3-15.pdf
https://intranet.farmingdale.edu/admin_docs/gl_2013-14-and-201415_distinguished_guidelines-final.pdf
https://intranet.farmingdale.edu/admin_docs/policies_procedures_adjunct_teaching1
3-15.pdf
3. Farmingdale Foundation Awards
Faculty and professional staff, both full- and part-time, are eligible for these awards,
given for excellence in classroom teaching and service to external organizations.
Detailed information about these awards is available online at:
https://intranet.farmingdale.edu/admin_docs/Email_to_Campus-2013call_for_nominations.pdf
4. Distinguished Service Award
This award honors individuals whose contributions to the college have been exceptional.
Candidates may be members of the college faculty, emeritus faculty, staff, retired staff,
or members of the external community who have had especially close affiliation and
contributions to the college.
Detailed information about this award is available online at:
https://intranet.farmingdale.edu/admin_docs/Distinguished_Service_Award_Final_4
_10_13.pdf
Banner Security Policy
Access to Banner is granted to faculty and administrative staff of Farmingdale State
College on a need basis. All Banner information is to be kept CONFIDENTIAL and
accessible only to authorized employees. All access privileges are automatically
terminated should the staff member’s employment at the college end. Employee access
will be reviewed and may be changed upon reassignment within the campus.
To reduce the risk of unauthorized use, you must sign off Banner when you will be away
from your PC for an extended period.
Unauthorized access to Banner forms is strictly prohibited. A ll attempts to access
unauthorized forms will be considered attempts to circumvent system security. Access
is granted to perform specific work responsibilities, and is subject to change. Periodic
reviews will be conducted to verify assigned forms are still appropriate to these
functions. Revised: April, 2008
Bias Crimes Prevention
Hate Crimes and the Law
It is a Farmingdale College Policy mandate to protect all members of the Farmingdale
College community by preventing and prosecuting bias or hate crimes that occur within
the campus’s jurisdiction.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Hate crimes, also called bias crimes or bias related crimes, are criminal activity
motivated by the p erpetrator’s bias or attitude against an individual victim or group
based on perceived or actual personal characteristics, such as their race, religion,
ethnicity, gender, sexual orientation, or disability. Hate/bias crimes have received
renewed attention in recent years, particularly since the passage of the federal
Hate/Bias Crime Reporting A ct of 1990 and the New York State Hate Crimes Act of
2000 (Penal Law Article 485). Copies of the New York law are available from University
Police headquarters.
Penalties for bias-related crimes are very serious and range from fines to imprisonments
for lengthy periods, depending on the nature of the underlying criminal offense, the use
of violence or previous convictions of the offender. Perpetrators who are students will
also be subject to campus disciplinary procedures where sanctions including dismissal
are possible.
In addition to preventing and prosecuting hate/bias crimes, Farmingdale State College
Police also assist in addressing bias-related activities that do not rise to the level of a
crime. These activities, referred to as bias incidents and defined by the University as acts
of bigotry, harassment, or intimidation directed at a member or group within the
Farmingdale community based on national origin, ethnicity, race, age, religion, gender,
sexual orientation, disability, veteran status, color, creed, or marital status, may be
addressed through the State University’s Discrimination Complaint Procedure or the
campus conduct code. Bias incidents can be reported to University Police as well as to
AA/EEO Office.
If you are a victim or witness to a bias or hate crime or a bias-related incident, report it
to the University Police by calling 2111, using a Blue Light (special phones in the parking
lot) or other campus emergency telephone or by speaking to the Dean of Students.
Victims of bias crime or bias incidents can avail themselves of counseling and support
services from the campus as follows: Office of Personal Counseling Services in Sinclair
Hall or by calling 6314202006.
If you are sexually or otherwise assaulted on campus:
• Get to a safe place as soon as you can.
• Try to preserve all physical evidence; do not bathe, douche, or change your
clothes.
• Contact Farmingdale State College Police immediately (call 911 in an emergency,
or use a Blue Light or other campus emergency phone), at 6314202111.
Remember, assaults – sexual or otherwise – are crimes; they are not the victims’ fault.
Victims have the right to pursue adjudication of crimes that occur on the Farmingdale
State College campus through criminal courts and/or through the University’s internal
disciplinary process (under the Campus Code of Conduct). University Police are trained
to assist with prosecution in both systems.
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Section 3: Academic Policies, Procedures, and Responsibilities
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Board of Trustees Policies
These policies are available at:
http://www.suny.edu/board_of_trustees/pdf/policies.pdf
Campus Safety Report
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
is a l andmark federal law, originally known as the Campus Security Act. It requires
colleges and universities across the United States to disclose information about crime on
and around their campuses.
In compliance with this federal law, Farmingdale State College provides reports and
statistics about campus safety and security programs, incidents of crime on campus, and
information regarding registered sex offenders. Copies of the campus safety and crime
reports are available online at http://www.farmingdale.edu/university-police/pdf/2013security-report.pdf.
Child Sexual Abuse: Farmingdale State College Policy on
Mandatory Reporting and Prevention Of
Any employee or student of or volunteer for Farmingdale State College who witnesses or
has reasonable cause to suspect any sexual abuse of a ch ild occurring on Farmingdale
State College property or while off campus during official College business or Collegesponsored events shall have an affirmative obligation to report such conduct to Campus
Police immediately. Such report should include the names of the victim and assailant (if
known), other identifying information about the victim and assailant, the location
of the activity, and the nature of the activity. Upon receiving such a report, Campus
Police shall promptly notify the Commissioner of University Police at SUNY System
Administration who shall report such incidents to the Chancellor for periodic reporting
to the Board of Trustees.
In addition, to aid in the prevention of crimes against children on property of
Farmingdale State College and/or during official College business at events sponsored
by the College, relevant employees should be trained on the identification of such crimes
and proper notification requirements. Vendors, licensees or others who are given
permission to come onto campus or to use the College’s facilities for events or activities
that will include participation of children shall ensure that they have in place procedures
for training, implementation of applicable pre-employment screening requirements and
reporting of child sexual abuse.
For purposes of this policy, the applicable definitions of child sexual abuse are those
used in the NYS Penal Law in Articles 130 and 263 and Section 260.10, and "child" is
defined as an individual under the age of 17. To review these definitions go to
http://ypdcrime.com/penal.law/index.htm and scroll down to the Laws of NY-Penal
Code.
All inquiries related to this Policy should be directed to the Internal Control Office,
Horton Hall, Room 135.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
The policy is posted at: http://www.farmingdale.edu/administration/administrationfinance/human-resources/childsexualabusepolicy.pdf
Classroom Assignments
The Deans recognize that classroom utilization is a serious matter. Our first priority is
to the students; FSC must schedule courses at times and locations so as to provide our
students with the options needed to make progress toward their degrees. We recognize
that no single department/curriculum or individual “owns” or has “rights” to specific
rooms.
Regarding classroom use and assignment, the Deans have agreed to the following
procedures:
•
Standard classrooms – the Registrar will assign these (note: faculty can state
their preferences and the Registrar will take such preferences into consideration).
•
TEC Rooms (Technology Enhanced Classrooms) – there is a p rocedure in place
for requesting these rooms which will be assigned by the Registrar.
•
Computer teaching labs/classrooms are maintained by Information Technology
(IT) – reservations are made by contacting Diane Steinhauer.
•
Laboratories (science labs, computer systems labs, etc.) – These are normally
used by the department in charge of the lab. Requests for others to use the labs
for other purposes will be referred to the Dean(s) for final determination.
•
Special purpose rooms that could be used by others (such as drafting rooms in
Engineering Technology) -- Every effort will be made to accommodate the needs
of the department that uses such rooms the most. H owever, when the space is
needed for other classes, the Registrar will consult with the Dean(s) who will
work out a reasonable plan for room assignment. In particular, a room will not
be left vacant when it could be used by others. Deans Council Meeting, May 14,
2008
Classroom Conduct and Appropriate Behavior:
Dealing with Disruptive Students
The College has a policy for dealing with disruptive students. In addition to following
this policy, be sure to inform your chair of the situation and to document all events.
The policy, reprinted from the College Catalog’s “Student Code of Conduct,” is as
follows:
Instructors have the responsibility to maintain an effective learning environment in
their classrooms and to deal promptly with any disruptions that interfere with this
environment. Faculty has the right to teach and students have the right to learn; no
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Section 3: Academic Policies, Procedures, and Responsibilities
5
one student will be permitted to infringe on these rights. A faculty member, in
reasonably discharging this responsibility and acting in accordance with these
guidelines on disruptive students in the classroom, shall receive College support
and, whenever necessary, legal protection.
An instructor has the responsibility, therefore, to remove, without physical force, a
disruptive student from the classroom. Upon request of the instructor, the student
must immediately leave. If the disruptive student refuses to leave on request or
there is a concern for the safety of students, or self, the instructor has the option of
either dismissing the class or calling University Police (6314202111) depending on
the gravity of the situation.
Consistent with a philosophy of progressive discipline, when a student is ejected
from a class for the first time, it shall be for that class period only. The instructor
shall submit, promptly, a written report of the incident to the Vice President for
Student Development and Student Life, with copies to the school dean, department
chair, and the student’s curriculum chair. In addition, if the situation is threatening
enough to have called University Police, the instructor must notify the Vice
President for Student Development and Student Life immediately. The instructor
shall be prepared to provide any additional supporting information and to prepare
charges against the student when appropriate. Under the circumstances, the student
will receive a summary statement of the report from the Vice President for Student
Development and Student Life/designee and warning of potential consequences if
another incident were to occur.
Any subsequent incident reported to the Vice President for Student Development
and Student Life /designee, involving the same student in any class would result in
appropriate administrative action by the Vice President for Student Development
and Student Life /designee and possible referral for disciplinary action by the
College. The consequences of each action may include denying the student further
access to the class or other disciplinary action, including dismissal from the College.
Classroom Observation Policy on Adjunct Faculty
1. Each adjunct instructor is to be observed every second semester beginning with
the first semester of employment (i.e., in semesters 1 and 3 of employment); once
the adjunct instructor has completed four consecutive semesters of employment,
he or she achieves term adjunct instructor status after which observations are no
longer mandatory.
2. For those adjunct instructors whose employment is not continuous, observations
after the third semester of employment will take place every fourth subsequent
semester of employment (i.e., in semesters 6, 9, 12, etc.)
3. All adjunct instructors seeking promotion after becoming a term adjunct
instructor are to be observed by a tenured faculty member before a
recommendation of promotion is made.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
4. Farmingdale emeritus faculty returning to the College as adjunct instructors are
subject to observation when they are seeking promotion.
5. Each academic department may schedule an observation of any adjunct
instructor, including returning emeritus faculty, at the discretion of the
department chair, dean or provost. (updated 1/2014)
Classroom Observation Policy on Untenured Faculty
REVIEWER STATUS AND MINIMUM FREQUENCY OF OBSERVATIONS:
1. PEER REVIEW: Each individual shall be reviewed by the Department
Continuing and Term Appointment Committee at least once per semester.
2. CHAIR REVIEW: Each individual shall be reviewed by the Department Chair at
least once each academic year.
3. DEAN REVIEW: Each individual shall be reviewed by the Dean or Associate
Dean at least once each contract period.
OBSERVATION PROCEDURES:
1. A mutually agreeable date, class and time is selected that verifies the class will be
representative of a typical class being taught.
2. A pre-observation discussion, held within one week prior to the observed class, is
highly recommended in order to provide a framework to both the content and
context of the lecture.
3. A post-observation meeting will be held usually within two weeks of the
observation.
4. The individual being observed will receive a written evaluation from the observer
within three weeks of the observation. Copies of the evaluation will be sent to the
Provost and Vice President for Academic Affairs, the Department CCTA Chair,
the Department Chair, the Dean and/or Associate Dean.
5. The individual retains the right to comment upon the observation and evaluation
and to request further observations. C opies of all comments will be sent to the
above designated parties.
6. All rights and provisions of the negotiated State of New York/UUP Agreement are
preserved in this policy. (Updated November 2011)
Class Rosters
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Many departments provide instructors with class lists. However, you can also access
class lists and other relevant student information through OASIS. Ban ner code
RE0131E will also provide a complete roster in Excel for Banner users.
Students not listed on the class roster cannot sit in on classes. Send them to the
Registrar’s Office to resolve the issue.
Closed Classes
If a s tudent approaches a f aculty member regarding admission to a cl osed class, the
faculty member should refer the student to the department chair. Under no
circumstances should a faculty member allow an unregistered student to
sit in the class.
Collective Bargaining Units
United University Professions (UUP)
Pursuant to the certification of the Public Service Employees Board, the State recognizes
United University Professions as the exclusive representative for collective negotiations
with respect to salaries, terms, and conditions of employment of the individuals in the
State University Professional Services Negotiating Unit.
UUP negotiates and represents its membership on personnel matters, which may
include issues regarding benefits, leaves, grievances, etc. The Farmingdale State College
Chapter of UUP is located on the first floor of Ward Hall.
The office telephone number is (631) 694-UUPF (8873) and the fax number is (631)
694-3370.
Civil Service Employees Association (CSEA)
The State has designated the CSEA as the representative for collective negotiations for
its membership regarding salaries, terms and conditions of employment. The CSEA
Farmingdale Local 606 has an office on the third floor in Greenley Hall, Room 307.
They can be reached by leaving a message at 631 4202517 – someone will return the call.
NYS Correctional Officers and Police Benevolent Association, Inc.
(NYSCOPBA)
Non-arbitration eligible titles (SSU21) within the unit for salary and benefit purposes –
security hospital treatment assistant, safety and security officer, security services
assistant, security officer, and campus public safety officer.
The Police Benevolent Association of New York State, Inc. (PBANYS)
Staff and supervisors with police duties and responsibilities employed by Department of
Environmental Conservation, Office of Parks, Recreation and Historic Preservation, and
the State University of New York including park patrol officers, environmental
conservation officers, university police, and the forest rangers.
Complaint Procedure
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Farmingdale State College, in its continuing effort to seek equity in education and
employment, and in support of federal and antidiscrimination legislation, has adopted
the State University of New York Complaint Procedure for prompt and equitable
investigation and resolution of allegations of unlawful discrimination on the basis of
race, color, national origin, religion, age, sex, sexual orientation, gender identity,
disability, veteran status or marital status. Harassment is also one form of unlawful
discrimination.
Farmingdale State College policy also prohibits retaliation against any employee or
person seeking employment for bringing a complaint of discrimination or harassment
pursuant to this policy. This policy also prohibits retaliation against a person who assists
someone with a complaint of discrimination or harassment, or participates in any
manner in an investigation or resolution of a complaint of discrimination or
harassment. Retaliation includes threats, intimidation, reprisals, and/or adverse actions
related to employment.
The SUNY Complaints Procedure for the Review of Allegations of Unlawful
Discrimination provides the mechanism through which the University may identify and
eliminate incidents of illegal discrimination. The University believes that the
establishment of this internal, non-adversarial grievance process will benefit students,
faculty, staff and administration, permitting investigation and resolution of problems.
This procedure may be used by any student or employee of the State University of New
York. The Office of the Executive Assistant to the President and Chief Diversity Officer
shall review any complaints of alleged discrimination or harassment.
The State University of New York Discrimination Procedure is available online at:
http://www.suny.edu/sunypp/documents.cfm?doc_id=451
For more detailed information, contact Veronica Henry, Executive Assistant to the
President, Office of the Executive Assistant to the President and Chief Diversity Officer
at 631-420-2622. (Revised 102011)
Computer Labs
Farmingdale has computer labs available to students and staff for regularly-scheduled
classes. T o reserve a co mputer lab for a cl ass, contact Diane Steinhauer at Extension
2358, located in Whitman 117, or by email at [email protected]. To
make sure you get a lab, request one as soon as possible.
You will want to familiarize yourself with equipment in the labs. The classroom labs
have projectors, and NetSupport is available as an instructor tool. The College also has
Technology Enhanced Classrooms (TEC’s). See your department secretary to request to
reserve one of these rooms. When you are finished in a computer lab or TEC classroom,
be sure to turn off any window air conditioners, turn off the lights, close any open
windows, and close the door.
Computer Literacy Requirement
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Section 3: Academic Policies, Procedures, and Responsibilities
5
To meet the diverse needs of its programs, and in the spirit of providing a liberal
education to all students, the college requires the use of the computer be integrated into
each curriculum.
Continuing Appointment, Reappointment, and Promotion
The President, or designee, will notify the College Academic Faculty Continuing and
Term Appointment Committee of candidates who are scheduled for appointment
review. The Office of the Provost shall provide timelines, instructions and forms to each
of the Academic Deans for appropriate dissemination to Academic Chairs, departmental
review committees and candidates.
Continuing and term appointment guidelines are available on the Intranet at:
https://intranet.farmingdale.edu/admin_docs/ctappointment_guidelines_4-10-13.pdf
Promotion guidelines are available on the Intranet at:
https://intranet.farmingdale.edu/admin_docs/promotions_requirements_cafpc201314.pdf
https://intranet.farmingdale.edu/admin_docs/CAFPC_Procedures_for_Fall_2013.pdf
https://intranet.farmingdale.edu/admin_docs/cafpc_timeline_2013_updated.pdf
Information about the promotion of adjunct faculty is available on the Intranet at:
https://intranet.farmingdale.edu/adjunct_forms/adjunct_promotion_procedures_octo
ber_2013.pdf
Data Communication Network Security Policy
Farmingdale State College’s data network shall be run in a secure manner, with
reasonable steps taken to protect electronic data assets owned and/or managed by
Farmingdale State College, and the transmission of data from or within the College.
Discretionary Salary Increases/Awards
The Agreement Between the State of New York and United University
Professions has since the 1970's included a provision for salary increments, typically
referred to as "Discretionary Salary Increases or Awards." The Board of Trustees,
through the Chancellor of the SUNY System, has normally delegated responsibility for
allocating these discretionary funds to the campus President.
Consult the latest contract for further information. Information is also available at:
http://www.osc.state.ny.us/agencies/pbull/suny/index.htm
Disruptive Students
The College has a policy for dealing with disruptive students. In addition to following
this policy, be sure to inform your chair of the situation and to document all events.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
The policy, reprinted from the College Catalog’s “Student Code of Conduct,” is as
follows:
Instructors have the responsibility to maintain an effective learning environment in
their classrooms and to deal promptly with any disruptions that interfere with this
environment. Faculty has the right to teach and students have the right to learn; no
one student will be permitted to infringe on these rights. A faculty member, in
reasonably discharging this responsibility and acting in accordance with these
guidelines on disruptive students in the classroom, shall receive College support
and, whenever necessary, legal protection.
An instructor has the responsibility, therefore, to remove, without physical force, a
disruptive student from the classroom. Upon request of the instructor, the student
must immediately leave. If the disruptive student refuses to leave on request or
there is a concern for the safety of students, or self, the instructor has the option of
either dismissing the class or calling University Police (6314202111) depending on
the gravity of the situation.
Consistent with a philosophy of progressive discipline, when a student is ejected
from a class for the first time, it shall be for that class period only. The instructor
shall submit, promptly, a written report of the incident to the Vice President for
Student Development and Student Life, with copies to the school dean, department
chair, and the student’s curriculum chair. In addition, if the situation is threatening
enough to have called University Police, the instructor must notify the Vice
President for Student Development and Student Life immediately. The instructor
shall be prepared to provide any additional supporting information and to prepare
charges against the student when appropriate. Under the circumstances, the student
will receive a summary statement of the report from the Vice President for Student
Development and Student Life/designee and warning of potential consequences if
another incident were to occur.
Any subsequent incident reported to the Vice President for Student Development
and Student Life /designee, involving the same student in any class would result in
appropriate administrative action by the Vice President for Student Development
and Student Life /designee and possible referral for disciplinary action by the
College. The consequences of each action may include denying the student further
access to the class or other disciplinary action, including dismissal from the College.
Distance Learning and Course Management (Online Classes)
The College currently uses the ANGEL Learning Management System to support online
and hybrid courses for distance learning and as a course management system to support
classroom-based courses with online teaching and learning tools.
To teach an online or hybrid course, faculty must submit to the Academic Coordinator a
Course Proposal Form signed by their Chair and Dean. D uring the semester prior to
teaching the online course for the first time, faculty must attend a series of full-day
workshops provided by the SUNY Learning Network which will assist faculty in the
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Section 3: Academic Policies, Procedures, and Responsibilities
5
creation of their online courses and will help them understand the pedagogy of online
education. Thus, faculty training for on line courses must take place the
semester before the class is offered. Full time faculty are limited to teaching only
two online and/or hybrid classes each fall and spring semester. Only one is permitted in
each special session (intersession, Summer A, Summer B or Summer C/E). Faculty on
reduced load need their Dean’s approval to teach online.
To use ANGEL as a course management system to support classroom-based courses,
faculty do not need permission from their Chair and Dean. F aculty need only contact
the campus MID with their request for course management support. A ttendance at a
two-hour orientation is required before courses will be enabled in ANGEL.
Information is also available on the web at:
https://intranet.farmingdale.edu/admin_docs/policies_distanceLearning_7-23-13.pdf
Donations to the College Policy
The following procedure applies to all donations except books, periodicals, documents
or manuscripts that will constitute useful additions to the library. Upon the Chancellor’s
approval, the President may accept these donations outright. I t is important that all
gifts be reported and properly handled.
1. The department reviews the proposed gift to determine its use and verify that the
campus can meet all restrictions or limitations that may be placed on it.
2. If the department wishes to accept the gift, a department representative c ompletes
Request to Accept a Gift/Donation Form and forwards it to the Office of Administrative
Services, Horton 145. The form must include the following information:
• the approximate value of the gift. The exact value is the responsibility of the
donor. College personnel should avoid such appraisals.
• a description and purpose(s) for which the gift will be used
• all restrictions, including, but not limited to, nondisclosure and licensing
agreements
• all correspondence or documents regarding the gift between the donor and the
College or department. The correspondence must include written documentation
from the donor of the donor’s intent to make a gift and a receipt of donation.
3. Monetary gifts valued at more than $50,000, nonmonetary gifts or personal property
valued at more than $50,000, and gifts of real property will be forwarded to SUNY
counsel for review.
4. If the College accepts the gift, all documentation is forwarded to the Farmingdale
Foundation Secretary and Treasurer.
5. The Foundation formally accepts the gift on behalf of the College and sends a letter
acknowledging and thanking the donor for the gift. The Corporate and Professional
Development Office is located in Horton Hall, Room 120 and Ward Hall, 2nd Floor.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Electronic Devices in the Classroom
The College is committed to educationally sound uses of technology in the classroom
and to preventing technology from becoming disruptive to the learning environment.
The course instructor decides when, if, and what type of technology is to be used during
class. Any use of technology that degrades the learning environment, promotes
dishonesty, or is used for illegal activities is prohibited.
Electronic devices and illegal activities:
Activities involving electronic devices that violate laws, such as those related to
intellectual property rights or copyrights, invasions of privacy, or sexual or other forms
of harassment are prohibited. Ex amples include using a camera phone to videotape a
lecture or meeting or taking photos without the participants’ written permission. It is
advisable for instructors to anticipate that such issues with wireless communications
and electronic devices may arise and publish restrictions in their course syllabi.
Emergency Preparedness and Response
The Farmingdale State College administration has carefully developed an Emergency
Management Plan in which senior administrators, faculty, and staff assume specific
roles to ensure rapid and effective response and resolution to emergency situations. The
Emergency Response Team has identified a wide range of possible emergency scenarios
and has developed corresponding, comprehensive response plans to each of these. The
team performs drills and tests and monitors our emergency communications systems to
ensure that they will be effective when needed. The Emergency Response Team is
committed to ensure the safety of community members and to communicate pertinent
information and instructions in a timely manner.
Farmingdale State College maintains close relationships with other local institutions,
including neighboring colleges, local law enforcement agencies, the local fire
departments, volunteer agencies and hospitals. This collection of institutions forms a
unified resource for responding to any emergency. In addition, the College works in
collaboration with and relies upon the expertise of local municipal authorities.
The response of our campus community to a crisis situation can be greatly improved by
ensuring clear and consistent channels of communication among all members. In an
effort to ensure that all Farmingdale State College constituents are prepared to act
effectively in an emergency, we ask that you participate in general preparedness in the
following ways:
Review all safety-related information in the Handbook.
Comply with all fire safety drills and evacuations.
Maintain an awareness of your surroundings, the available means of emergency
assistance, and the College's primary venues for communication:
•
Farmingdale State College email
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Section 3: Academic Policies, Procedures, and Responsibilities
•
•
5
The Farmingdale State College web site www.farmingdale.edu
The campus video bulletin board
Have a plan in place a plan for communication with your family in the event of a campus
or regional emergency.
Emergency and Campus Security Procedures
The University Police Department (UPD) is available for service and emergency
response on a 24-hour basis. Any student, faculty member, staff member or visitor may
call University Police at (631) 420 2111. All members of the campus community are
encouraged, and employees are expected, to report any criminal acts or violations of
campus
policy.
University
Police
officers
will
respond
immediately.
In case of fire, medical, or police emergencies, you may call University Police (631) 420
2111 or 911 on campus.
Fire Emergency: In the event of a fire on campus, pull the nearest alarm box
and evacuate the building. Call University Police at (631) 420 2111 to report the
fire, as the fire department will have been notified upon alarm activation. Any
information you can provide will assist in the response of additional resources.
Medical Emergency: Call University Police at (631) 420 2111, and a f irst aid
trained officer will respond to the scene of the emergency immediately.
Police Emergency: Call University Police at (631) 420 2111.
Physical Plant Emergency: Monday thru Friday between 7:30 AM and 4:00
PM call (631) 420 2018. At all other times contact the University Police
Department at (631) 420 2111.
Incidents: All incidents of criminal behavior will be investigated. The State
University Police Department will refer the incident and/or victim to other
campus departments or off campus agencies as appropriate. In all cases, victims
will be assisted as necessary. University Police Officers obtain their enforcement
powers from the New York State Criminal Procedure Law.
University Police officers act as agents of the college while they are on duty.
University Police officers provide escort service to any member of the campus
community or visitor on a 24-hour basis to and from any on-campus location.
The University Police staff is available to present programs related to personal
safety.
Report suspicious persons or activity: Campus facilities are designed for
use by members of the campus community only, to include students, faculty, staff
and sanctioned visitors. People not fitting this description should be reported to
the University Police and are asked to leave campus. Administration and
classroom buildings are accessible to members of the campus community during
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Section 3: Academic Policies, Procedures, and Responsibilities
5
hours designated by the college for office, classroom, laboratory or project work.
Guns on Campus: The policy of Farmingdale State College has always been to
prohibit guns, rifles, and all other weapons on campus, other than those issued to
or assigned to University Police Officers. The campus “property” is defined as the
physical place of business, and includes but is not limited to: all buildings,
roadways, sidewalks or walkways, parking lots, parking garages, and other
parking areas, as well as college vehicles. This prohibition includes students,
faculty, and staff, as well as vendors, subcontractors, and visitors.
Building Access: Academic buildings are accessible from one half hour before
the first scheduled class of the day until one half hour after the last scheduled
class of the day. All residential areas are locked to any outside public other than
building residents. Residents access residential areas through personalized card
access. All visitors must be escorted by a resident at all times.
Clinical Sites: If conditions are questionable and you are uncertain about
starting out for a clinical site, call your clinical supervisor, program director (as
directed by your program director). Even if classes are not canceled and you
determine that the prevailing conditions are unsafe, the notification procedure is
the same. You are ultimately responsible to determine whether or not it is in your
best interest to start out for the college or clinical site. If your program director
agrees that your circumstance was unsafe, then you will not be charged for
makeup. If school closes after you arrive at your clinical site, realize that the
college's first concern is your welfare. The college is concerned about your
responsibility for the patient or client. With these two issues in mind, your
instructor or the clinician in charge will arrange an appropriate course of action
as to when you leave the facility. If, under stormy conditions, you arrive at your
assigned clinical site and the instructor has not arrived, and there is no message
about how to proceed, you are to call your program director for instructions. If
the program director cannot be located, leave a message at the department
telephone voice mail asking instructions. If you still receive no response, confer
with the clinical staff member in charge. If you have any other questions, please
address them to your Department Chair.
Campus Security Report: The University Police Department makes copies of
the Annual Campus Security Report available to all students, faculty and staff via
the College Web site, as well as to all prospective students and employees. This
same report is made available on paper from the following offices: Office of
Student Affairs, University Police Department, Admissions Office and Human
Resources.
Environmental Health and Safety
General Policy: It is the policy of Farmingdale State College to maintain a safe, healthful
environment for its faculty, staff, students, and visitors that will neither adversely affect
their health and safety, nor subject them to avoidable risk of accidental injury.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Appropriate health and safety standards promulgated by federal and state agencies are
followed in establishing campus regulations and policy. Published standards of
nationally recognized professional health and safety groups serve as guidelines in the
absence of appropriate statutes and governmental regulations.
Responsibilities: Each department chair or director is responsible for the safety and
health of all students, faculty, staff, and visitors in that particular area. This includes the
obligation and authority to prevent or stop any operations considered being unsafe. The
department head may delegate all or part of these responsibilities to a departmental
safety coordinator. Ideally, this person will be a f aculty member in an academic
department, or a supervisor or director in a staff department. However, such delegation
in no way relieves the department chair of responsibility in matters of departmental
safety and health.
It is incumbent upon individuals to provide the constant vigilance necessary to avoid
unsafe acts. Each person has an obligation to take all reasonable precautions to prevent
personal injuries to fellow employees or students. Employees are expected to learn and
to follow the approved standards and procedures applying to any activities, and to
consult with the appropriate individual(s) when there are any doubts concerning
potential hazards.
It is a shared responsibility of each employee, supervisor, dean, department head to
ensure that each employee receives the appropriate training for the activities and job
functions that are carried out as an employee of Farmingdale State College. This
includes (but is not limited to) Right-to-Know training and Blood Borne Pathogens
training.
The Office of Environmental Health and Safety (OEHS) is located in Horton Hall, room
135. This office provides guidance, services and training needed by campus personnel to
attain the goals and objectives of the Campus Environmental Health and Safety
Program. The Environmental Health and Safety Officer at Farmingdale State College is
available for questions and/or concerns at 420-2105.
Hazard Communication/Right to Know Program
The Hazard Communication/Right to Know Program ensures that Farmingdale
State College complies with the OSHA Hazard Communication Standard (HCS)
29 CFR 1910.1200, and the regulations under the New York State Right to Know
Law, 12 NYCRR 820. The OEHS will take all necessary steps to ensure that
employee’s at all departmental facilities and locations at the college will be
apprised of the Hazard Communication Standard and the Right to Know
regulations, the hazardous properties of materials/ chemicals they work with,
and measures to be taken to protect themselves from these materials/chemicals.
In addition, Farmingdale State College has adopted an approach to implementing
and maintaining the Hazard Communication/Right to Know Program by having
department heads designate and support an individual in his/her department as
the Hazard Communication Coordinator. The Hazard Communication
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Coordinator shall maintain the Safety Data Sheet (SDS) records for the
department and work closely with the Environmental Health and Safety Officer
to develop and maintain an inventory of the hazardous substances used by the
department.
Any department acquiring a hazardous substance must ensure that all new
procurements are accompanied, where appropriate, by SDSs that meet the
requirements of the Hazard Communication Standard and the Right to Know
Regulations. These SDS sheets must be distributed in accordance with the
campus policy.
Campus Safety Committee
This group consists of representatives from faculty, administration, students, and
staff of the College and members are appointed by the head of each group (i.e.,
College President, Student Government President, etc.). The group is charged
with the responsibility for formulating public health and safety policies. They are
also responsible for implementing a strong public health and safety program
based on established College, state and federal policies and practices. The
committee shall meet at least once each semester to review policies, recommend
remedial actions, and report to administration the results of their findings and
recommendations. Questions, problems and/or suggestions can be submitted to
the chair of the committee, Marvin Fischer.
Campus Accidents and Medical Emergencies
1. In event of a medical emergency involving a single individual or more than one
individual, the following procedure should be followed:

Render urgently needed first aid that may be reasonably necessary for the
immediate situation.

If locomotion is comfortable and appropriate, instruct the injured
individual to report to the Health Center with a companion.

If locomotion is uncomfortable and/or inappropriate within accepted first
aid practices, call University Police immediately at 420-2111. Indicate to the
officer whether a single person or more than one individual is involved. Give the
caller's identity, the exact location of the injured person(s), the general nature of
the injury and specific injury if known (i.e., injured party is exhibiting severe
chest pains and has trouble breathing, etc.), and the name of the injured party.

The officer, on arrival, will assess the situation, give immediate first aid,
call an ambulance, or, if the patient is ambulatory, arrange for immediate
transport to an appropriate medical facility.

In the case of an extreme emergency, such as an explosion, fire, etc.,
involving several individuals in a medical emergency, the person reporting this
emergency to University Police should request immediate ambulance service to
the scene prior to the University Police officer's assessment.
2. If the injury or medical emergency is work related, the physician or hospital
should be advised that the injury is work related and that the compensation
carrier for the College is the State Insurance Fund.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
3. Report the accident, injury, etc. as soon as possible to the Health and Wellness
Center at 420-2009. Form CS13 (Accident Report), available from the Health and
Wellness Center must be completed and returned to the Health and Wellness
Center. The Accident Report form must be completed by the employee or
employee’s immediate supervisor. This report should indicate all witnesses to the
accident or injury and whether the injury has caused the employee to lose time
from work.
4. Injuries occurring before and after the scheduled workday and during lunch
periods will be reviewed and will be considered on a case-by-case basis.
Fire and Other Emergencies Requiring Building Evacuation
1. General building evacuation procedures for fires and other emergencies
requiring evacuation follow:

When fire alarms sound, all personnel must proceed quickly and orderly,
without running, to the nearest exit.

Close doors off corridors and passageways, without locking.

Do not use elevators.

Exit and move at least 100 yards from the building to allow emergency
personnel and equipment to function.

Do not reenter the building until a campus University Police Officer, Fire
Chief, etc. signals the recall by voice or hand sign.
2. Special precautions must be observed continually to prevent fire in
furnishings, draperies, waste paper containers, etc. Special care must be
exercised in the disposal of waste in all parts of the building and the storage of
equipment and materials.
3. Staff and faculty members are expected to learn the location of all fire alarm
boxes and extinguishers, and be able to operate them if trained. In case of fire,
however small, an alarm is to be turned in immediately. The operation of any fire
alarm station causes an alarm to be sounded on all gongs in that building. In the
event of fire, sound the alarm station, then telephone University Police at (4202111). Report the fire, give the building name, your name, and location of the fire.
Fire Drills
1. Section 807 of the Education Law requires a minimum of four fire drills to be
held annually in all buildings on the campus. At least two of these must be
unannounced. In every case, every person, including guests, must leave the
building. This regulation applies to all buildings on campus.
2. All fire drills will be scheduled, monitored, recorded, and evaluated by the
Physical Plant Department and University Police.
3. Fire Drill Safety Regulations:

Close office doors and turn out lights.
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Section 3: Academic Policies, Procedures, and Responsibilities
5

Take any personal belongings (handbags, wallets, keys, etc.) and move to
the nearest exit.

Upon exiting the building, remain outside until notified to return by the
University Police Officer or other appropriate person(s).
False Alarms and Tampering with Fire Alarms
Giving false alarm of fire, tampering, or interference with fire alarm systems will
result in disciplinary action by the College, as well as the penalty set forth in the
New York Penal Law.
Fire, Use and Prohibition

The use of lighted candles, incense, or other such items shall be prohibited.

Open fires on campus are prohibited.

Fires or burning of materials within a building shall be prohibited.

The above are subject to review through the Physical Plant Department.
Holiday Decorations
Each year, during the Christmas season, numerous fires result because of the
flammability of Christmas trees and decorations. Persons constructing displays
or supervising such installations are urged to observe the following precautions:
1. Evergreen Christmas trees and decorations (i.e., wreaths, boughs, etc.) are not
permitted in campus buildings.
2. Imitation trees are allowable, provided they are fireproof or fire retardant.
Trees should not be placed in hallways, stairways, or near doors used for exits. Do
not drape trees with flammable decorations. Metal trees should not be decorated
with lights; color wheels are recommended. Do not have tree lights on overnight.
3. When utilizing other types of decorations (paper, plastic, etc.), do not attach or
conceal emergency/protective devices (fire alarm pull stations, heat/smoke
detectors, fire extinguisher, etc.) with decorations. All such decorations should be
labeled fireproof, fire resistant, or fire retardant. Do not place decorations on
counters or tables where lighted cigarettes are liable to touch the decorations.
Smoking Policy (applicable to all students, employees, and visitors to the
College)
New York State Policy
The amended New York State Clean Indoor Air Act, which took effect on July 24,
2003, requires every employer in the State to provide smoke-free work areas for
all employees in the workplace, including prohibition on smoking in all public
buildings.
Farmingdale State College Policy
31
Section 3: Academic Policies, Procedures, and Responsibilities
5
Maintaining a healthy environment for the benefit of all students, faculty, staff
and visitors is a major priority for the College. Therefore, the College is taking
steps to move to a “Tobacco-Free Campus.” In the spirit of acknowledging the
difficulty of attaining a tobacco-free campus, we have adopted the motto: “Help
Farmingdale State Become a Tobacco-Free Campus.” The support of the
entire campus community is required and requested in order to ultimately attain
this goal, as described below.
1. Smoking and the use of other tobacco products, including electronic cigarettes,
is prohibited inside all buildings, within 25 feet of the perimeter of all buildings,
along pedestrian pathways and at outdoor events.
2. Signs will be placed at appropriate locations around campus.
3. Programs will be provided to support smokers and users of other tobacco
products in their effort to quit. Activities will include smoking-cessation
sessions, distribution of literature, establishing informational web pages, and
other means to encourage individuals to stop smoking and using other tobacco
products.
4. Enforcement will be through cooperation of community members, education,
and polite requests of those in violation to honor the policy. All members of the
campus community are encouraged to help by reminding smokers when they
violate the rules, by encouraging our colleagues who smoke to seek help to stop
smoking, and by supporting them as they seek to stop.
(adopted 11/17/2010; edited 5/2/2012, amended 4/4/2013)
Hazardous Materials
Specific care must be taken in dealing with hazardous materials. These materials
include, but are not limited to, toxic chemicals, chemical carcinogens, and
infectious agents. Any questions concerning the possession, use, transportation,
and disposal of such materials should be directed to the OEHS (420-2105).
Eye Safety
Section 141.10, Part 141 of the Regulations of the Commissioner of Education,
amended by the Board of Regents February 1971, provides for conformity to
revised standards of eye safety devices in educational institutions within New
York State. Article 409 a. of the State Education Law requires that in certain
specified locations and situations "The...person in charge of every...educational
institution within the State...shall arrange for and require...that every student and
teacher...wear eye safety devices.
All applicable State Occupational Safety and Health regulations pertaining to eye
safety and protection shall be observed. Nothing in this policy shall be construed
as replacing or superseding pertinent Occupational Safety and Health
regulations.
Eye safety devices shall be worn in instructional or experimental programs
involving:
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Section 3: Academic Policies, Procedures, and Responsibilities
5

Hot solids, liquids, or molten metals.

Milling, sawing, turning, shaping, cutting, or stamping of any solid
materials.

Heat treatment, tempering, or kiln firing of any metal or other materials.

Gas or electric arc welding.

Repair or servicing of any vehicle.

Caustic (to include any chemical material capable of causing corrosion,
erosion, or irreversible tissue damage and alteration, regardless of the chemical
classification of that material) or explosive chemicals or materials.
This policy includes the requirement to use eye safety devices in any and all
circumstances in which there is a possibility or expectation that a foreign object
or material may injuriously enter the eye or that portion of the skull which
surrounds the eye, i.e., the orbital cavity. This shall be understood to include
those situations in which an object or material may in itself be regarded as
reasonably harmless, but the conditions of use may lead to injury. (Thus, water
from an appropriately constructed eyewash fountain may be regarded as a
harmless material, but when water is used under conditions of high-pressure
cleaning operations or when it is directed from a pressurized fire hose, water may
be considered to be potentially injurious.) Therefore, eye protection devices shall
be required at all times and in all places:

In which chemical substances are used in instruction or in employment.

In which the materials and/or the materials and activities specified in the
State Education Law are employed or practiced.

Whenever there is the potential for chemical to splash, chemically-resistant
goggles shall be worn.
Eye protection devices will also be required whenever potentially injurious
procedures or materials are pursued or used in:

Scientific laboratories, storage rooms, and dispensing facilities.

Studios, workshops, and laboratories used for art, crafts, manufacture,
hobby activity, etc.

Physical education and recreation facilities and activities involving
equipment small enough to enter the eye or the orbital structure, e.g., handball,
racquetball, etc.

Shops and offices of the College in which printing, photographic
processing, welding, or grinding, sawing, and other production, construction,
repair, and maintenance activities are conducted.

Operations in which visible or invisible light radiation, potentially injurious
to the eye, is produced such as in glass working, ultraviolet radiation, laser beam
operation, etc.
The provision of this policy apply to: all full-time and part-time faculty and
nonacademic employees of the College; all full and part-time students; all users
of College instructional and recreational facilities regardless of employment or
33
Section 3: Academic Policies, Procedures, and Responsibilities
5
enrollment status; and all visitors to places in the College where eye safety
devices are required.
Standards for eye protection equipment shall conform to the most recent revision
of American National Standards Institute standard Z87.1.
Equity and Diversity Farmingdale State College Statement of
Compliance
Farmingdale State College is committed to fostering a diverse community of outstanding
faculty, staff, and students, as well as ensuring equal educational opportunity,
employment, and access to services, programs, and activities, without regard to an
individual’s race, color, national origin, religion, creed, age, disability, sex, gender
identity, sexual orientation, familial
status, pregnancy, predisposing genetic
characteristics, military status, domestic violence victim status, or criminal conviction.
Employees, students, applicants or other members of the University community
(including but not limited to vendors, visitors, and guests) may not be subjected to
harassment that is prohibited by law, or treated adversely or retaliated against
based upon a protected characteristic.
The College’s policy is in accordance with federal and state laws and regulations
prohibiting discrimination and harassment. These laws include the Americans with
Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the
Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by
the Equal Employment Opportunity Act of 1972, and the New York State Human Rights
Law. These laws prohibit discrimination and harassment, including sexual
harassment and sexual violence.
Inquiries regarding the application of Title IX and other laws, regulations and policies
prohibiting discrimination may be directed to Dr. Veronica Henry, Title IX Coordinator
and Executive Assistant to the President. She can be located during regular business
hours in Horton Hall, Room 210, telephone 631-420-2622. Inquiries may also be
directed to the United States Department of Education’s Office for Civil Rights, 32 Old
Slip 26th Floor, New York, NY 100052500; Tel. (646) 428-3800.
Email: [email protected].
Ex-offenders/Prior Discipline Policy
In 1998, SUNY added to its application for admission questions asking each applicant to
answer regarding felony convictions or dismissals from college for disciplinary reasons.
In compliance with SUNY policy and Article 23A of the State of New York Corrections
Law, any applicant answering “yes” to either of these questions will be required to
provide further information to the Admissions Office for admission considerations. The
information will be reviewed by a campus committee. The applicant may be requested to
appear, and a decision to admit, deny admission, or admit with conditions will be made.
Extra Service (additional employment) Regulations
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Section 3: Academic Policies, Procedures, and Responsibilities
5
“Extra service” is defined as payment for additional part-time service by a fulltime
employee at the employee’s own campus, at another unit of the State University, or at
another State Agency. UUPF employees obtain approval by submitting a UP8 Extra
Service Approval Form. Payment cannot be made until all forms are approved.
Faculty
Faculty on 10-month appointments may earn a maximum of 20% of their annual salary
as extra service during the academic year and up to an additional 20% during the
summer.
Professional Staff
Professional staff on 12-month appointments may earn a maximum of 20% of their
annual salary as extra service during the calendar year. Money earned from the
Research Foundation is calculated separately.
Professional Staff Teaching Policy
The standing policy of the college is that professional staff members cannot teach during
their normal working hours, including the lunch period. Exceptions to this policy are
made only in cases of emergencies. Exceptions must be approved by the Provost prior
to the confirmation of teaching assignments.
Faculty Growth Program
At the time of initial appointment to a tenure track faculty position, the following
paragraphs (1 to 4) apply:
1. The new faculty member will prepare a written Faculty Growth Program that should
include statements indicating specific short term and long term goals in teaching,
scholarship, and service as well as an anticipated time frame for accomplishment.
The faculty member is encouraged to outline precise methods by which the
accomplishment of each objective is to be measured.
2. The faculty member will submit copies of the proposed growth program to the
department chair and the dean (or designee). The faculty member, department chair,
and dean (or designee) will meet if necessary to discuss and finalize the proposed
growth program. The program is to be consistent with the Policies of the Board of
Trustees and the overall objectives of the department, the school, and the College.
3. Following this meeting, the dean will forward to the office of the Provost a signed
copy (faculty, chair, dean) of the employee’s professional growth program. The
Provost will review the program and a co py shall be placed in the faculty member's
official personnel file. Normally, this process will be completed by the end of the new
faculty member's second semester at Farmingdale State College.
4. The faculty member will address the achievement of goals and objectives as outlined
in the Faculty Growth Program, as well as any adjustment to these goals and
objectives, in his/her subsequent faculty annual reports.
Revised Fall 2011
Faculty Teaching Responsibilities
Teaching Load
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Section 3: Academic Policies, Procedures, and Responsibilities
5
A normal fulltime teaching schedule is regarded as 12-to-15 class hours per week.
However, criteria employed in the development of the fulltime teaching schedule
may impact the standard: e.g., discipline, delivery of instruction (laboratory and
field activities), approved released time for research or scholarship and
nonteaching responsibilities. I t is, therefore, recognized that faculty
responsibilities may not model a rigid daily or weekly schedule. Accordingly,
every attempt will be made to distribute faculty loads fairly. The Office of the
Provost, the School Dean, and the Department Chair are responsible for
scheduling faculty instructional assignments and other related obligations.
Faculty should refer to the following guidelines in the performance of their
responsibilities:
1. Maintain professionalism in the conduct of classes. To accomplish this, faculty
members should:
• Be conscientious and punctual in meeting assigned classes;
• Inform the department chair or designee if they anticipate being absent from
class;
• Inform the department chair if they have invited a Guest Lecturer. They
should attend the presentation.
2. Maintain complete student information including attendance records, grades
and such other information as required by the Department and/or the College.
All academic departments should maintain student grades and examinations for
three years following the academic year in which they were obtained.
3. On the first day of class, faculty shall give students a course outline that
includes:
• Office hours, office location, office telephone extension number, Farmingdale
email address
• Course requirements, general course objectives, topic outline, text title(s) and
references.
• The specific method of academic evaluation, including the number of
examinations, term papers, reports, etc., and the relative importance of each
in determining the final grade.
• The College’s academic integrity policy (as included in this book as well as
online) supplemented as desired by the instructor’s own academic integrity
policy.
College-Level Work
Students must be provided the opportunity to demonstrate capability and
willingness to take initiative and responsibility for sustained academic
involvement. A college level course is a sequence of instruction predicted on
expected levels of competence in prerequisite educational skills and introducing
the student directly to current work in the field of study, and to primary rather
than secondary sources.
36
Section 3: Academic Policies, Procedures, and Responsibilities
•
•
•
•
5
Teaching methodology should be student-centered, emphasizing analysis,
synthesis, and abstraction. Courses should enhance and challenge each
student’s intellectual potential. Students should be encouraged to pursue
and research areas of interest beyond the required course reading.
Course syllabi should demand individual student participation through
independent work, including primary as well as secondary sources.
Methodology and syllabi should reflect understanding of student
individuality by incorporating a variety of learning strategies.
Teaching methodology should focus on the “why” of the skill before
attempting to perfect the “how.” In the context of skills education,
achieving competency in a skill implies that the student understand the
underlying reasons for specific techniques or manipulations and can
demonstrate versatility by applying underlying concepts to perfecting
more diverse skill.
Attendance Policy in the Classroom
Faculty members are required to meet all scheduled classes. Beyond scheduled
class time, they must meet all professional obligations related to the college, the
school, and the department.
If illness prevents a faculty member from meeting a class or other professional
obligation, the faculty member must inform the department chair at the earliest
opportunity. If a need arises to use extended sick leave, a written request with a
doctor’s note, with an indication of an anticipated return date, is to be sent by the
faculty member to the President for approval of extended sick leave. I f
appropriate, monthly doctor’s notes are to be submitted to the President to
indicate progress towards the employee’s return. W hen the employee is able to
return to work, a written doctor’s note is required stating that the employee is
able to do so.
At the end of each calendar month, each faculty member must sign a Full Time
Faculty Attendance Voucher and give it to the Department Chair for certification
and forwarding to the Office of Human Resources.
In accordance with the Policies of the Board of Trustees, Article XIII Title B.1
“academic year employees” shall not accrue credit for vacation leave and shall not
be granted any such leave.
For purposes of attendance record keeping, academic year employees must
submit accruals and use of sick leave credits as outlined in the Policies of the
Board of Trustees and the professional services negotiating unit.
Syllabus Guidelines
Provide students with a course syllabus at the beginning of the semester,
preferably on the first day of class. In addition to giving students a hard copy of
the syllabus, you may wish to post it online, using the campus course
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Section 3: Academic Policies, Procedures, and Responsibilities
5
management system (such as Angel) or your own website. Some departments
have a template document for you to follow as you write your syllabus.
The syllabus must meet the course description as it appears in the course catalog.
Your department can provide you with a sample syllabus to use as a model.
Your syllabus must contain the following information:
• Course description
• Course objectives
• Grading policy
• Attendance policy
• Accommodations for Students with Disabilities
• Any other relevant policies
• Academic integrity policies
Please consider including the following two statements in your syllabus.
Statement #1:
Each member of the Farmingdale State College campus community is expected to
maintain academic integrity. F armingdale State College has developed
regulations concerning academic dishonesty and integrity to protect all students
and to maintain an ethical academic environment. This includes prohibiting any
form of academic dishonesty as outlined below.
Academic dishonesty cannot be condoned or tolerated in a college community.
Such behavior is considered a v iolation of the Student Code of Conduct, and
students found guilty of committing an intentional act of fr aud, cheating or
plagiarizing will be disciplined and face penalties.
The College regards academic dishonesty as an intentional act of fraud, in which
a student seeks to claim credit for the work or efforts of another individual
without correct documentation, or uses unauthorized, undocumented or
fabricated information in any academic exercise.
The College also considers academic dishonesty to include forging of academic
documents, intentionally impeding or damaging the academic work of others, or
assisting other students in acts of dishonesty. A cademic dishonesty is divided
into four categories which are defined as follows:
•
•
•
Cheating: Intentionally using or attempting to use unauthorized materials
(including all electronic devices), information or study aids in any academic
exercise.
Fabrication: Unauthorized falsification or invention of any information or
citation in an academic exercise.
Facilitating Academic Dishonesty: Knowingly helping someone commit
an act of academic dishonesty.
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Section 3: Academic Policies, Procedures, and Responsibilities
•
5
Plagiarism: Intentionally representing the words or ideas of another as
one’s own in any academic exercise. This includes words or ideas in either
print or electronic format.
Academic dishonesty is morally wrong, and such behavior interferes with
learning and intellectual development. Therefore, all members of the campus
community have the responsibility to prevent dishonesty, protect honest
students, and enforce campus policies. These responsibilities include but are not
limited to the following:
• faculty members have the responsibility to establish standards of academic
integrity and disciplinary policies in cases of academic dishonesty (consistent
with the standards and policies of the College) and to include a statement of
those standards on their course syllabi.
• students have the responsibility to abstain from academic dishonesty or
facilitating the dishonest behavior of others.
Violation of the academic integrity policy is strictly prohibited and may result in a
disciplinary action ranging from a warning letter to probation, suspension, or
dismissal from the College with a permanent transcript notation. Please refer to
the Student Code of Conduct Article IV and V.
Statement #2:
If you have a disability for which you are or may be requesting an
accommodation, you are encouraged to contact both your instructor and the
Office of Support Services for Students with Disabilities, Laffin Hall, room 205 or
room 329, 4202411, or 420 2623 (TDD) 4202607 as soon as possible this
semester.
Students who require assistance during emergency evacuation are encouraged to
discuss their needs with their professors and Disability Support Services. For
procedures and information, contact the Office of Support Services for Students
with Disabilities.
Make-Up Classes
Faculty who have been approved to miss a scheduled class due to attendance at
professional meetings or for personal reasons are expected to reschedule the
class; this is a l ongstanding practice at Farmingdale that helps maintain the
academic integrity of instruction. To protect the faculty member and students as
well as to facilitate the process, the College requires that this rescheduling occur
through formal channels. Faculty are to follow this procedure:
An instructor seeking to reschedule a class speaks with his or her chair.
1. If the chair agrees to the request, the chair arranges with the Registrar for an
appropriate facility.
2. The chair sends notification of the approval to the instructor.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
For all other absences, whether personal or college related, the Department Chair
is responsible for arranging for the class to be taught. These arrangements are to
be executed with due regard for the reasonable workload of other faculty
members in the Department. In the case of a prolonged absence, the Department
Chair is authorized to recommend to the Dean of the School temporary
employment of a qualified substitute(s) at rates of compensation to be approved
by the Provost.
Faculty members are presumed to exercise judgment and exhibit professionalism
in the fulfillment of their obligations. In the event that a member of the faculty is
unable to meet his/her obligation to the College, the faculty member must notify
the appropriate Department Chair or designee.
Office Hours
Office hours are an important component of the full time faculty member’s
professional obligation. Each faculty member must schedule five office hours on
campus each week. It is expected that a f aculty member is available to students
during scheduled office hours. Faculty are to schedule office hours three days per
week for a minimum of 50 minute time blocks during normal College hours of
operation. Office hours may not be scheduled during the 3:05 pm to 4:20 pm
activity hours on Tuesdays and Thursdays. The Dean of the School must approve
any other model for the scheduling of office hours necessitated by off-campus
clinical assignments, etc.
FERPA Family Educational Rights and Privacy Act
Notification of Rights Under FERPA for Postsecondary Institutions
Farmingdale State College complies fully with the Family Educational Rights and
Privacy Act of 1974 (FERPA) in its treatment of student educational records. The
campus policy statement can be found in Article 7, Section II, Family Educational
Rights and Privacy Act of the Student Conduct Rules, University Standards and
Administrative Regulations. A copy of the rules can be obtained from the Office
of the Registrar, Laffin Hall, Room 225. This Act affords students certain rights
with respect to their education records. These rights are:
1. The right to inspect and review the student’s education records within 45 days
of the day the University receives a request for access. Students should submit to
the registrar, dean, or head of the academic department (or appropriate official)
written requests that identify the record (s) they wish to inspect. The University
official will make arrangements for access and notify the student of the time and
place where the records may be inspected. If the records are not maintained by
the University official to whom the request was submitted, that official shall
advise the student of the correct official to whom the request should be
addressed.
2. The right to request the amendment of the student’s education records that the
student believes is inaccurate or misleading. Students may ask the University to
amend a record that they believe is inaccurate or misleading. They should write
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Section 3: Academic Policies, Procedures, and Responsibilities
5
the University official responsible for the record clearly identifying the part of the
record they want changed, and specify why it is inaccurate or misleading. If the
University decides not to amend the record as requested by the student, the
University will notify the student of the decision and advise the student of his or
her right to a hearing regarding the request for amendment. Additional
information regarding the hearing procedures will be provided to the student
when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information
contained in the student’s education records, except to the extent that FERPA
authorizes disclosure without consent. One exception, which permits disclosure
without consent, is disclosure to school officials with legitimate educational
interests. A school official is defined as a person employed by the University in an
administrative, supervisory, academic, or support staff position (including law
enforcement unit and health staff): a person or company with whom the
University has contracted (such as an attorney, auditor, or collection agent): a
person serving on the Board of Trustees; or assisting another school official in
performing his or her tasks. A school official has a legitimate educational interest
if the official needs to review an education record in order to fulfill his or her
professional responsibility.
(Optional) Upon request, the University discloses education records without
consent to officials of another school in which a student seeks or intends to
enroll. (Note: FERPA requires an in stitution to make a reasonable attempt to
notify the student of the records request unless the institution states in its annual
notification that it intends to forward records on request).
•
•
•
4. The right to file a complaint with the U.S. Department of Education concerning
alleged failures by the University to comply with the requirements of FERPA. The
name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W., Washington, D.C. 202024605
Notice for Directory Information
Notice for Directory Information
The Family Educational Rights and Privacy Act (FERPA), a federal law, requires
that Farmingdale State College, with certain exceptions, obtain your written
consent prior to the disclosure of personally identifiable information from your
education records. However, Farmingdale State College may disclose
appropriately designated “directory information” without written consent, unless
you have advised the College to the contrary in accordance with College
procedures. The primary purpose of directory information is to allow
Farmingdale State College to include this type of information from your
education records in certain publications. Examples include:
A playbill, showing role in a drama production;
The annual yearbook;
Honor roll or other recognition lists;
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Section 3: Academic Policies, Procedures, and Responsibilities
5
•
•
Graduation programs; and
Sports activity sheets, such as for wrestling, showing weight and height of team
members.
•
Directory information, which is information that is generally not considered
harmful or an invasion of privacy if released, can Farmingdale State College also
be disclosed to outside organizations without prior written consent. Outside
organizations include, but are not limited to, companies that manufacture class
rings or publish yearbooks. I f you do not want Farmingdale State College to
disclose directory information from your education records without your prior
written consent, you must notify the College in writing. Farmingdale State
College has designated the following information as directory information.
Student’s name
Participation in officially recognized activities and sports
Address
Telephone listing
Weight and height of members of athletic teams
Electronic mail address
Photograph
Degrees, honors, and awards received
Date and place of birth
Major field of study
Dates of attendance
Grade level
The most recent educational agency or institution attended
•
•
•
•
•
•
•
•
•
•
•
•
•
Parental Notification Policy
In October 1998, Congress passed the Higher Education Amendment which
permits postsecondary institutions to disclose to parents or legal guardians of
students under 21, without their consent, information regarding the student’s
violation of any federal, state, or local law, or any rule or policy of the institution
governing the use or possession of alcohol or a controlled substance. The Office of
Student Life or the Office of the Dean of Students normally informs parents of
any alcohol or drug violation involving students under 21.
What It Means for Students
Farmingdale State College complies fully with the Family Educational Rights and
Privacy Act of 1974 (FERPA) in its treatment of student educational records. The
campus policy statement can be found in Article 7, Section II, Family Educational
Rights and Privacy Act of the Student Conduct Rules, University Standards and
Administrative Regulations. A copy of the rules can be obtained from the Office
of the Registrar, Laffin Hall, Room 225. This Act affords students certain rights
with respect to their education records.
These rights are:
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Section 3: Academic Policies, Procedures, and Responsibilities
5
1. The right to inspect and review the student’s education records within 45 days of
the day the University receives a request for access. Students should submit to
the registrar, dean, or head of the academic department (or appropriate official)
written requests that identify the record (s) they wish to inspect. The University
official will make arrangements for access and notify the student of the time and
place where the records may be inspected. If the records are not maintained by
the University official to whom the request was submitted, that official shall
advise the student of the correct official to whom the request should be
addressed.
2. The right to request the amendment of the student’s education records that the
student believes is inaccurate or misleading. Students may ask the University to
amend a record that they believe is inaccurate or misleading. They should write
the University official responsible for the record clearly identifying the part of the
record they want changed, and specify why it is inaccurate or misleading. If the
University decides not to amend the record as requested by the student, the
University will notify the student of the decision and advise the student of his or
her right to a hearing regarding the request for amendment. Additional
information regarding the hearing procedures will be provided to the student
when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information
contained in the student’s education records, except to the extent that FERPA
authorizes disclosure without consent. One exception, which permits disclosure
without consent, is disclosure to school officials with legitimate educational
interests. A school official is defined as a person employed by the University in an
administrative, supervisory, academic, or support staff position (including law
enforcement unit and health staff): a person or company with whom the
University has contracted (such as an attorney, auditor, or collection agent): a
person serving on the Board of Trustees; or assisting another school official in
performing his or her tasks. A school official has a legitimate educational interest
if the official needs to review an education record in order to fulfill his or her
professional responsibility.
(Optional) Upon request, the University discloses education records without
consent to officials of another school in which a student seeks or intends to
enroll. (Note: FERPA requires an institution to make a reasonable attempt to
notify the student of the records request unless the institution states in its annual
notification that it intends to forward records on request).
4. The right to file a complaint with the U.S. Department of Education concerning
alleged failures by the University to comply with the requirements of FERPA. The
name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W., Washington, D.C. 202024605
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Section 3: Academic Policies, Procedures, and Responsibilities
5
FERPA Family Educational Rights and Privacy Act
What it Means for Faculty and Staff
Rule
#1:
Rule
#2:
Rule
#3:
Rule
#4:
FERPA recognizes a person enrolled in postsecondary education as
a "student" and provides that individual certain rights, regardless of
age. Therefore, a parent does not have an inherent right to access
his/her child's education records.
Faculty, staff, and student workers have access to education records
for the sole purpose of performing their jobs professionally and
responsibly. They have a responsibility to protect the confidentiality
of education records in their possession, regardless of the medium
in which the records are presented.
Education records are considered confidential and may not be
released without the written consent of the student, with the
exception of unrestricted Directory Information. It is the
responsibility of faculty, staff, and student workers to verify that
student Directory Information is not restricted before releasing it.
School officials must protect the privacy of education records and
not disclose personally identifiable information about a student or
permit inspection of the student's records without his or her written
consent. The student's written signed consent must contain three
elements:
1. Specify the records to be released
Examples: grades; notes based on observations; general assessment
of performance of student in a class or in a field-based experience.
2. Identify the party or class of parties to whom the records should be
released. Examples: prospective employer, non-Farmingdale State
College school official, scholarship committee member.
3. Indicate the reason for the release. Examples: as part of an
application for employment, admission into a graduate program,
application for a scholarship or grant
Official transcripts of student academic records may be released only through the
Registrar.
•
•
•
Posting education records (e.g. grades) using the student's name, student ID
number or any portion of the social security number violates FERPA.
In an emergency situation, a student may be reached through University Police.
Any questions regarding FERPA guidelines should be directed to the Registrar.
Field Trips/ Student Travel Policy for Off-campus Events and
Activities
This policy applies to all Farmingdale State College students traveling beyond the
borders of the campus to a College-sponsored event. Its intent is to promote safe travel
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Section 3: Academic Policies, Procedures, and Responsibilities
5
to and from such events. This policy does not apply to students traveling off-campus to
events which are not college-sponsored.
• An approved chaperone must accompany all college-sponsored off-campus
student events/activities.
• Students under the age of 18 years must submit written permission from a legal
guardian (as listed in the college data base) to participate in any collegesponsored off-campus event. Legal guardian contact information must
accompany the written permission.
• Students participating in any college-sponsored event/activity are required to
follow all policies and procedures listed in the Student Code of Conduct.
• The faculty organizing a college-sponsored trip must submit a Request for
Student Field Trip, approved by Dept. Chair & Dean to the V.P. for Academic
Affairs or his/her designee at least one week prior to the date of the event.
Events not approved by these three administrating offices cannot be carried out.
• Staff organizing a trip must submit a Request for Student Field Trip, approved
by Dept. Head/Director to the V.P. for Student Affairs or his/her designee
at least one week prior to the date of the event. Events not approved by the
designated administrative offices cannot be carried out.
• The chaperone is responsible for providing the names of all individuals attending
the event, with their emergency contact information, to University Police, before
leaving for the event.
• Only those with prior approval of University Police are authorized to drive
College vehicles.
• Request to Attend Off-campus Meeting form must also be submitted by faculty
and staff.
Freedom of Information Law
As a s tate agency, Farmingdale State College complies fully with the New York State
“Freedom of Information Law” which was enacted to ensure public accountability of
state agencies while protecting individuals against unwarranted invasions of
personal privacy. The regulations are posted on the College’s website, at the Human
Resources Office and at the campus library in Greenley Hall. Freedom of Information
Law (FOIL) requests are to be made in writing to the campus Records Access Officer:
Records Access Officer
Farmingdale State College
2350 Broadhollow Road
Farmingdale, NY 11735
6314202728
The request must reasonably describe the record or records that are being requested,
and be as specific as possible (i.e., indicate dates, titles, specific files and designations,
as appropriate). Reasonable fees may be charged for duplication of materials or for
clerical assistance.
General Education Course Proposal Procedures
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Section 3: Academic Policies, Procedures, and Responsibilities
5
This information is available on the College’s Intranet at
http://www.farmingdale.edu/academics/academic-policies-guidelines.shtml
Governance
Farmingdale has a system of governance involving standing and ad-hoc committees.
You can access this information on the College Intranet at:
https://intranet.farmingdale.edu/admin_docs/committee_mins.html
Bylaws of the Faculty
The faculty bylaws can be accessed on the College Intranet at
https://intranet.farmingdale.edu/admin_docs/standing_comm_mins/Revised_
Bylaws_11_12_2013.pdf.
The bylaws are also included as an appendix to this Handbook.
Faculty Committees
A list of faculty committees and their current membership can be accessed on the
College Intranet at
https://intranet.farmingdale.edu/admin_docs/standing_comm_mins/standing
_committees_members_1314_updated_12-05-13.pdf
Governance Meetings
Twice a semester, the campus community holds a governance meeting. The
campus calendar indicates if classes are canceled because of this meeting.
Grades and Grading
Grades and Achievement Points
The following is the official Farmingdale State College grading system:
Percentage Equivalent
Per Credit Hour
93 100%
A
4.00
90 92%
A
3.67
87 89%
B+
3.33
83 86%
B
3.00
80 82%
B
2.67
77 79%
C+
2.33
Grade Interpretation
Excellent
Good
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Section 3: Academic Policies, Procedures, and Responsibilities
73 76%
2.00
70 72%
1.67
67 69%
1.33
60 66%
1.00
0 59%
0.00
0
C
5
Satisfactory
C
D+
D
Minimum Passing
F
Failure
I
Incomplete
W
Withdrawal
UW
Unofficial Withdrawal
0
0
To determine the cumulative grade point average, multiply the achievement point
value of each grade by the credits designated for each subject, then divide the
total achievement points by the number of credits carried.
Only grades earned in the college are considered in the computation of averages
for all students. A student must attain a 2.0 cumulative grade point average in
order to qualify for graduation. If at the end of any semester a student is deficient
in achievement points or deficient in a major course (see specific program
requirements), the student may be placed on probation or considered for
dismissal, depending on the extent of the deficiency. On recommendation of the
Department Chair, a student may be required to carry a reduced schedule.
Incompletes
A grade of “I” (Incomplete) is reported when, for some reason beyond his/her
control, the student misses the final examination or has not completed a portion
of the required work for the course. The decision to grant an “I” is at the sole
discretion of the instructor. No achievement points are awarded for an
incomplete All incompletes must be resolved and a change of grade must be
submitted no later than 30 days after the beginning of the next semester (fall to
spring, winter intersession to spring, spring to fall, summer session to fall). An
instructor may grant an extension of an incomplete (I) grade until the end of the
semester by documenting and filing the approved form with the Registrar prior to
the conclusion of the 30 day period. Any incomplete (I) grade not finalized or not
extended by the instructor within the 30 day time period mentioned above will
automatically be changed to an “F.” An Incomplete does not constitute successful
completion of a prerequisite.
Submitting Grades
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Each semester, faculty will receive instructions via email from the Registrar
regarding online grade submissions. To enter and submit grades, access the
online system located on the College’s web page.
1. The instructor will be asked for his or her User ID and PIN. The user ID is the
instructor’s RAM ID# or Social Security number.
2. If this is the first time the instructor has accessed the system and does not have
a PIN, the instructor should enter his or her date of birth in MM-DD-YY format
(for example, 080363) as the login PIN. The instructor will be prompted to
choose a new login PIN.
If the instructor has changed the login PIN and does not remember it, the
instructor should enter his or her User ID (leave the PIN field blank) and click on
the Forgot PIN? button.
3. The instructor should call the Registrar's Office at 631-420-2776, 2319 during
business hours (Mon-Fri 9-4:30pm) if he or she has difficulty logging in.
4. Every student must receive a grade.
5. A student must be on the roster to receive a grade. An instructor cannot enter a
student’s name on the roster at the end of the semester.
• The instructor MUST assign a grade for every student on the roster.
• The instructor MUST submit grades within the time frame specified on the
web site.
Grading Rosters
Faculty are encouraged to make grade books accessible to their department
chairs at the end of each semester.
Posting Grades
Instructors are not to post grades on classroom doors. Students should access
their grades from the Campus website.
Withdrawal Grades
The W and UW notations appear on the student’s final transcript, but they are
not calculated as part of the student’s grade point average.
Abbreviation
W
Meaning
Withdrawal
UW
Unofficial
Withdrawal
Explanation
The student has submitted an official
withdrawal form to the Registrar.
The student has stopped attending class and
has not contacted the instructor. In those cases
the instructor has the option of assigning either
a “UW” or a letter grade based on the student’s
performance in class during the period he/she
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Section 3: Academic Policies, Procedures, and Responsibilities
5
attended. Instructor must indicate last date of
attendance (see below).
Last Date of Attendance
In all instances where a UW or a grade of F is assigned, instructors are obligated
to complete the last date attended column. This is mandated by federal
regulations. If the last date of attendance is not known, the last date for which
there is evidence of the student’s attendance in class (e.g., midterm exam) should
be submitted. If the student has earned an F and has actually attended class
through the end of the semester, enter the final exam date as the last date of
attendance.
Non-Attendance Rosters
The third week of each semester, faculty will receive an email notification from
the College Registrar regarding the nonattendance reporting process. F aculty
must indicate through OASIS the names of students who have never attended
their class.
The nonattendance rosters are extremely important, as they have legal and
financial aid ramifications for our students. Be sure to complete and submit them
by the deadline. If a faculty member does not submit their roster by the deadline,
a letter of noncompliance will be sent and placed in their personnel file. If the
faculty member does not have further late submissions with these rosters, the
letter will be removed.
Early Warning System (Academic Deficiency Roster)
Faculty must assign midterm assessments, a process called Early Warning. You
give students L for less than satisfactory or S for satisfactory progress. L is
assigned for work that is below a “C” average.
Faculty will be notified by the Registrar when the Early Warning process will take
place. I nstructions will be forwarded via email to all teaching faculty each
semester. A s with final grades, this process is completed online through the
College’s faculty online self-service system.
The Academic Deficiency rosters are extremely important, as they have legal and
financial aid ramifications for our students. Be sure to complete and submit them
by the deadline. If a faculty member does not submit their roster by the deadline,
a letter of noncompliance will be sent and placed in their personnel file. If the
faculty member does not have further late submissions with these rosters, the
letter will be removed.
Grade Change Policies
As an institution with high academic standards, it is imperative that Farmingdale
State College adhere to Grade Change Policies that maintain academic integrity.
These policies must meet the standards set for college-level instruction and credit
by external education authorities, which conduct periodic audits of the
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Section 3: Academic Policies, Procedures, and Responsibilities
5
institution’s compliance with stated policies. Evaluation and assignment of
grades is a faculty prerogative, and following institutional policies will assist in
preserving that prerogative while assuring the integrity of the system.
Grade Changes Due to Extenuating Circumstances
Final grades are considered “final” and therefore may only be changed for
extenuating circumstances, such as serious illness or personal emergencies that
were not known to the instructor at the time the grade was originally assigned.
Documentation supporting the extenuating circumstance must be maintained by
the instructor and a clear explanation must be provided to the Registrar’s Office
on the grade change form in order to ensure the integrity of the grade change
policy and to maintain reliable documentation for auditors. I f extenuating
circumstances are not a f actor, the final grade may not be changed if a s tudent
submits or completes course requirements after the semester has ended and a
final grade has been assigned.
Grade Changes for Purposes of Correcting Errors
Final grades may be corrected in the case of faculty errors such as miscalculation
or grade entry error. The instructor should explain the nature of the error on the
grade change form. The Department Chair and/or Dean may request
documentation to substantiate that an error was made.
Grades and grade changes are the responsibility of faculty. Grade changes, which
are only initiated for extenuating circumstances (such as medical emergencies,
death, family emergencies) must be submitted within a timely manner after the
conclusion of the semester in question. Appropriate documentation with a clear
explanation must be submitted on the approved grade change form for
processing with the Registrar. Faculty may submit a grade change within one
year from the date on which the grade was issued as long as it is consistent with
the College’s need to maintain academic standards and the integrity of students
records, as well as conform to Federal and State laws. Only an extreme
extenuating circumstance (ex., service to the military) may require a change
of grade beyond this one year time period. Any such case must be appealed by the
instructor to the Faculty Standing Committee on Admissions and Academic
Standards for their consultation and approval.
Grade Grievance
The following procedures should serve as a structured mechanism to allow a
group of faculty and students within the college community to review a given
situation and to arrive at a fair and equitable resolution of the dispute.
Step 1: A student who contests a grade recorded on the transcript should first
discuss the grade with the instructor.
This step must be initiated no later than 30 calendar days from the beginning of
the academic semester following receipt of the grade.
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5
Step 2: If no mutually satisfactory agreement can be reached with the instructor;
a. The student should submit to the instructor’s department chairperson* or
designated representative, a written statement of the grievances, within seven (7)
calendar days of the completion of Step 1. Before any review
can be undertaken by the department chairperson, the student shall submit
records of evaluations, tests, term papers, projects, and/or any other information
from which judgments can be or were made. It is expected that
in support of this process, the instructor will provide copies of all appropriate
materials.
b. The chairperson shall arrange to meet separately with each party, within
fourteen (14) calendar days of the submission of the grievance, to discuss the
problem.
c. The chairperson shall submit a written recommendation to both parties within
seven (7) calendar days. Copies of such recommendation shall be maintained by
the chairperson.
d. If the chairperson is party to the grievance, the highest ranking senior member
of the department shall act in the chairperson’s stead.
*The role of the department chairperson may be superseded by a departmental
review committee if the department deems it desirable.
Step 3: If no mutually satisfactory agreement has been reached at the
completion of the Step 2 process, either party may submit a written statement of
appeal with supportive information to the chairperson of the Admissions and
Academic Standards Committee. Such appeal must be submitted within fourteen
(14) calendar days after receipt of the decision of the department chairperson or
representative.
Within twenty-one (21) calendar days after receipt of the written appeal, the
chairperson of the Admissions and Academic Standards Committee shall convene
and chair a campus appeals committee.
a.
The Campus Appeals Committee shall consist of:
l. The chairperson of the Admissions and Academic Standards Committee, or a
member of that committee assigned by the chairperson.
2. The chairperson of the Faculty Executive Committee, or a member of that
committee assigned by the chairperson.
3. An academic dean, assigned by the Provost, from a school other than that in
which the grievance occurred.
4. The chairperson of the appropriate student governing body of FSG or a
member of that body assigned by the chairperson.
b. No member of the committee shall be a member of the department in which
the grievance occurred.
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c. The department chairperson or representative shall make available to
members of the Campus Appeals Committee all information relating to the
grievance.
d. The Campus Appeals Committee shall attempt to ascertain all pertinent
information. Either party may request or be requested to appear before the
committee.
e. The committee shall present its written recommendations to each party of the
grievance within fourteen (14) calendar days of the completion of the review.
These recommendations could include:
1. No change in the original grade.
2. A request for the instructor to reevaluate the original grade.
3. Credit-by-Examination with fee waived.
If a reevaluation is requested the instructor shall have fourteen (14) calendar days
to submit a response to the committee. Further recommendations may be made
at that time. However, it is recognized that only the instructors has the right to
change a student’s grade.
f. A written record of the appeal and the committee’s recommendations shall be
kept on file in the office of the Dean of the school in which the grievance
occurred, as well as the Office of the Provost. (From Student Handbook)
Guidelines for the Use of Digital Material: Music, Videos, Pictures,
Software, and Games Copyright Law
The Digital Millennium Copyright Act of 1998 (“DMCA”), which addresses copyright
issues regarding digital materials, was signed into law by the President on October 28,
1998. One of the provisions of the DMCA is to limit the liability of educational
institutions for damages due to copyright infringement by members of their community.
The College complies with all DMCA’s requirements and requires that:
• all members of the College community must follow the College’s Copyright
Guidelines for digital material
• all members of the College community must adhere to the College’s Acceptable
Use Policy Both policies are available on the Farmingdale website at
• This information is available at http://www.farmingdale.edu/it-campuscomputing/pdf/digitalmediaguidelines.pdf
Guidelines for Wired/Wireless Access
Failure to comply with any of the following may result in the loss of network access
and/or disciplinary action.
•
•
You must register your personal computer, gaming device(s) and/or PDA device
prior to connecting it to the campus network by visiting
http://registration.farmingdale.edu. You will be required to enter your campus
email username and password to register these devices,
You must agree to the Campus Acceptable Use Policy, which can be found at:
http://www.farmingdale.edu/campuspages/informationservices/Accuse.html
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•
•
•
•
•
•
•
5
You must meet the campus security policy by passing a security scan. The scan
requires but is not limited to: Latest Service Pack for Windows, Up-to-date AntiVirus Software. Farmingdale State College reserves the right to modify the
security requirements at any time.
Using tools to hide or disguise your computer name, MAC and/or IP address are
strictly prohibited.
Using certain network equipment on the campus network without prior approval
from Information Technology is strictly prohibited. This includes but is not
limited to: routers, network gateways, and wireless access points.
If additional ports are need in an area such as an office or dorm room, a network
switch (Layer 2) will be the only device that will be permitted to increase port
capacity.
Computers acting as servers for file sharing or other purposes are not permitted.
Use of the campus network for uploading or downloading copyrighted material is
strictly prohibited.
Farmingdale State College reserves the right to actively monitor and record
network utilization. Excessive bandwidth utilization will be referred to the
appropriate office for disciplinary action.
This information is available at: http://www.farmingdale.edu/it-campuscomputing/mac-policy.shtml
Contact the Farmingdale State College Help Desk at 631-420-2754 or
[email protected] for further assistance.
Harassment and Discrimination Statements
Farmingdale State’s Statement on Sexual Harassment
The President and the College community will not tolerate sexual harassment or
sexual assault nor condone it in any form, and are committed to providing and
preserving an atmosphere free from harassment of any manner. Sexual
harassment is a form of conduct which undermines the integrity of educational
pursuits and of employment. Sexual harassment is unwelcome and unwanted
sexual advances, inferences, or actions which interferes with an individual’s
ability to perform her/his educational pursuits or employment.
No one should be subjected to unsolicited and unwelcome sexual overtures or
conduct, whether verbal or physical. A college is a community of scholars where
strong emphasis is placed on self awareness and consideration for the lives and
feelings of others.
Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. §§1681 et
seq., and its implementing regulations, 34 C.F.R. Part 106, prohibit
discrimination on the basis of sex in education programs or activities operated by
recipients of Federal financial assistance. Sexual harassment of students, which
includes acts of sexual violence, is a form of sex discrimination prohibited by Title
IX.
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Sexual violence is a form of sexual harassment prohibited by Title IX. Title IX
also prohibits gender-based harassment, which may include acts of verbal,
nonverbal, or physical aggression, intimidation, or hostility based on sex or sexstereotyping, even if those acts do not involve conduct of a sexual nature.
While there exists an atmosphere of freedom of expression, it must always be in
conjunction with a responsibility to observe the rights of one another.
In such a setting, there is no place for conduct that diminishes, uses, or abuses
another person. For these reasons, harassment of any kind is unacceptable at the
College.
Retaliation against a person who files a complaint, serves as a witness, or assists
or participates in any manner in this procedure is strictly prohibited and may
result in disciplinary action. Retaliation is an adverse action taken against an
individual as a result of complaining about unlawful discrimination or
harassment, exercising a legal right, and/or participating in a complaint
investigation as a third-party witness. Participants who experience retaliation
should contact the campus Equity and Diversity Officer/Title IX Coordinator.
A document on Policy and Procedures may be obtained at New Student and
Transfer Orientations, or from the Department Chairs, Directors, Deans,
Counselors or the Office of Equity and Diversity in Horton Hall.
Farmingdale State College’s Discrimination Statement
The Farmingdale State College does not discriminate on the basis of race,
religion, sex, sexual orientation, gender identity, color, national origin, age,
disability marital status or status as a di sabled or Vietnam-era veteran in its
academic programs or employment.
Farmingdale State College policy also prohibits retaliation against any employee
or person seeking employment for bringing a complaint of discrimination or
harassment pursuant to this policy. This policy also prohibits retaliation against
a person who assists someone with a complaint of discrimination or harassment,
or participates in any manner in an investigation or resolution of a complaint of
discrimination or harassment. R etaliation includes threats, intimidation,
reprisals, and/or adverse actions related to employment.
Discrimination is unlawful. I f you are an employee or a student at the College
and you consider yourself to be the victim of illegal discrimination, you may file a
grievance with the College’s Chief Diversity Officer or notify the College’s Human
Resources Office. Y ou may file a complaint with the Office of the Executive
Assistant to the President within 90 calendar days of the alleged discriminatory
act. I f you choose to file a complaint within the College, you do not lose your
right to file with an outside enforcement agency such as the Suffolk or Nassau
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5
County Commission on Human Rights of the New York State Commission on
Human Rights.
Any questions concerning this policy, or allegations of noncompliance, should be
directed to the Chief Diversity Officer, Dr. Veronica Henry, Horton Hall, Room
210.
Revised 2011
Hiring Procedures
This information is available at:
http://www.farmingdale.edu/administration/administration-finance/humanresources/pdf/search-procedure-brochure.pdf
Honoraria
Farmingdale State College encourages the interchanges of scholarly and artistic talent
between units. All members of the professional staff should be encouraged to participate
in special lectures, colloquia, and enrichment programs at sister units of the State
University, insofar as such participation does not interfere with the discharge of the
professional obligation on the home campus and does not constitute an overload on the
professional person.
It is suggested that appointment arrangements with visiting faculty include a clear
understanding that visiting staff members are expected, upon request, to participate in a
reasonable number of presentations on other campuses of the University without
additional compensation other than modest honorarium.
Arrangements for such services may include an honorarium from the host unit,
sufficient to more than cover expenses. An honorarium is payable from State funds at
the current rates approved by the State. The home unit should not pay the travel
expenses of one of its staff members who visit a sister unit to participate in a program at
the request of the sister unit.
The regulations set forth specific conditions under which honoraria may be accepted.
Obtaining prior approval of requests to receive honoraria is optional rather than
mandatory. Requests, if made, are subject only to University action and the filing of the
determination with the Ethics Commission. Employees receiving honoraria without
prior approval of the University, however, are required to report annually (by April 1 of
each year) to their campus or system administration, as appropriate, the source, date,
amount, and nature of the activities for which honoraria were received in the previous
year. In turn, a compilation of individual reports must be filed with the Ethics
Commission on an annual basis (by June 1oth each year). Employees who have obtained
prior approval from the University of requests to receive honoraria need not file these
annual reports. No special form for submission of the request for prior approval or the
annual report has been specified.
Honoraria, as defined in the Commission’s regulations, include any payment, fee or
other compensation given to a covered individual for services that are not related to the
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5
individual’s official State duties, when that compensation is made as a gratuity or an
award of honor. E xamples include compensation for delivering a speech, writing an
article or attending a m eeting. H onoraria also may include payments for lodging and
for transportation. The complete regulation is contained in 19 NYCRR Part 930.
Requests for prior approval of honoraria or annual reports regarding honoraria should
be submitted by affected employees to the president or the president's designee,
following a process similar to that outlined in the University policy governing Outside
Activities of University Policymakers. Requests or reports involving a president should
be submitted to the chancellor. The campus designee or Chancellor, as appropriate, will
be responsible for filing approved advance requests for receipt of honoraria and annual
reports with the Ethics Commission.
Within the system administration, advance requests and reports by other than the
chancellor should be submitted to the vice chancellor for finance and business.
Honoraria do not include:
• payments that are provided by a nongovernmental source for activities which are
not related to the activities of a covered individual nor do they include travel
payments or tickets from relatives;
• salary, wages or fees earned from outside employment;
• payments, fees or travel payments by a certified or recognized employee
organization.
Travel Expense Reimbursement: Advance approval by the campus or system
administration, as appropriate, is required for receipt of travel expense reimbursement
related to an employee's official duties. The same process described for advance
approval of honoraria should be utilized for approval of travel reimbursement that
complies with the criteria contained in the regulations. No filings with the Ethics
Commission are required.
Any honorarium or travel reimbursement received which is over $1000 must also be
reported on an employee's annual financial disclosure statement, where filing of that
form is required.
Limits on Honoraria: Covered individuals may not accept any honorarium from
individuals or organizations that:
• are regulated by, negotiate with, do business with or have contracts with the
agency where the State employee works;
• attempt to lobby or to influence actions or positions of the agency regarding
legislation, ratemaking or other rules;
• are involved in litigation with the agency adverse to the State and no final court
order has been issued;
• have applied for or received funds from the agency within the year prior to the
receipt of the honorarium.
In addition, an honorarium may not be accepted if:
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•
•
5
the activity for which the honorarium is offered is part of the duties of the State
employee’s position, unless the activity was permitted by the approving authority,
and the honorarium is turned over to the State;
State personnel, equipment and time are used to prepare a speech or render a
service, unless such activity was permitted by the approving authority, and the
honorarium is turned over to the State;
the covered individual’s agency pays the travel expenses and the sole purpose of
the travel was to perform the service for which the honorarium was offered.
Exceptions: Academic employees who also are employed by a State agency other than
SUNY or CUNY are not exempt from the regulations as applied to their other capacity as
State officers and employees.
Inclement Weather Procedures
In the event that inclement weather or other unforeseen circumstances necessitate the
cancellation of classes and/ or activities at the College, all College personnel are advised
to check the College’s homepage, www.farmingdale.edu.
Personnel can also check the following media:
• radio stations: (AM) - WCBS[880], WINS[1010], and WHLI[1100]; (FM) WLNG[92.1], WMJC[94.3], WBAB[95.3 & 102.3], WALK[97.5], KJOY[98.3],
B103[103.1], WRCN[103.9], and WBLI[106.1]
• TV stations: Channel 4, Channel 12
• websites: news12.com, wbab.com, wbli.com, walkradio. com, 1010wins.com,
wcbs880.com, kjoy.com, b103. com, wmjcfm.com, wrcn.com, whli.com and
newsday.com.
Further, everyone is encouraged to sign up for for two different services, SUNY Alert
and Rave, to receive notifications of emergencies such as weather alerts, downed wires,
and so on.
• The link for SUNY Alert is http://www.farmingdale.edu/university-police/
• The link for Rave is https://www.getrave.com/loginRedirect.do
The RAVE and SUNY-Alert messages will be used in addition to campus-wide e-mails,
messages on both the FSC homepage and mobile website, the official Farmingdale State
College Facebook and Twitter channels, notifications to select media outlets, and
whatever processes individual departments may have established.
In cases of inclement weather, faculty are asked to advise their students that notification
of cancellation of classes will be available to them on the media listed. Canceling a class
by putting a note on the classroom door is NOT acceptable, nor is calling the department
to cancel a class.
In addition, faculty are required to provide their students with this information by
changing their voicemail, their email, or by providing any other form of communication
as previously included in their course syllabus.
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In order to make up for lost class time, classes that have been canceled may be
rescheduled at the discretion of the College. Cancellation of day classes does not
necessarily mean that evening classes are also cancelled. Students are to assume that
classes are in session unless there is an announcement specifically canceling evening
classes.
Canceling a class by putting a note on the classroom door is NOT acceptable, nor is
calling the department to cancel a class. Faculty must provide students with a way to
notify them of class cancellations, preferably announced on the first day of class on
syllabi.
In addition, in cases in which the College has not canceled classes but individual faculty
members cannot make it to campus, faculty are required to provide their students with
this information by changing their voicemail and their email.
This information is also listed in section 2.
Invocations, Blessings, and Benedictions
Policy: Invocations, blessings, and benedictions at official Farmingdale State College
events must be ecumenical (spiritual and nondenominational).
Procedure: It is the responsibility of the individual or committee extending an invitation
to the presenter to inform him or her of the policy of the College before the time of the
event. A copy of the presentation prior to the event should be included in the script of
the event, whenever possible.
Revised 10.12.2010
Involuntary Leave/Suspension for Medical/Psychological/Safety
Reasons Policy
In the legitimate interest of the College in protecting the safety and welfare of specific
individuals or the general public, the College President, Vice President for Student
Affairs or the Dean of Students may temporarily suspend an individual. A decision to
temporarily suspend a student under this policy may only be made after a finding that
the student poses a direct threat to him/herself or others.
A finding that a student poses a direct threat should be based upon evidence that the
student has engaged, or threatened to engage, in behavior which poses imminent danger
of causing substantial harm to him/herself or others or would directly and substantially
impede the lawful activities of others. T he assessment should be individualized and
objective and focused on the student's ability to safely participate in the College's
program. Th e Office of Personal Counseling Services, the Director of Health and
Wellness, or other medical professionals, may be engaged in order to ensure that the
finding is consistent with the most current medical knowledge.
A student placed on Involuntary Leave/Suspension will be required to leave the College
and its premises. Prior to his/her return, the student must seek a psychological/medical
evaluation and allow the results to be shared with the Director of Personal Counseling
Services or the Director of Health and Wellness. To the extent necessary to ensure that
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5
the student can safely return to the campus, this evaluation will be shared with the Vice
President for Student Affairs or designee, who will make the final determination in
writing to the student. As a condition of the student’s return to the College, a contract
may be developed which prescribes responsibilities and terms of return to the student.
This contract will be administered by the Office of the Dean of Students. F ailure to
comply with this contract would result in immediate suspension or dismissal from the
College.
The following procedures shall apply if a s tudent wishes to appeal an Involuntary
Leave/Suspension:
1. The appeal must be in writing, outlining the reasons for the appeal, addressed to the
Appeals Officer, submitted to and received by the Dean of Students Office.
2. Upon receipt of an appeal, the Appeals Officer may require records from the reporting
office and the Dean of Students for review.
3. The appeal will be reviewed within seven (7) business days.
4. Once the student’s appeal is accepted by the Appeals Officer, the Officer may modify
any interim action imposed until the appeal process is completed. This can only be
done after consultation with the Vice President of Student Affairs or designee.
5. The appeal and the supporting documentation shall be reviewed. The Appeals Officer
may invite the student who is appealing, the Dean of Students, and/or others to
provide more details or for clarification.
6. The Appeals Officer will make his/her final determination and send the
recommendation to the Vice President for Student Affairs or designee for approval.
7. The student will be notified in writing of the final determination within five (5)
business days of the completion of the review. A ll letters will be delivered via U.S.
Postal Service to the student’s permanent address in the College files.
8. All records of actions by the Appeals Officer will be kept in the official files of the Vice
President for Student Affairs or designee. 2011
Leave Regulations for Classified Staff
These regulations are available on the Human Resources website at:
http://www.farmingdale.edu/administration/administration-finance/humanresources/pdf/leave-regulations-civil-service.pdf
Media Policy
If a reporter asks your opinion on any aspect of Farmingdale State College, please refer
him/her to the Office of Institutional Advancement at 631-420-2400. If you have
expertise on a topic that is in the news, please contact Kathy Coley at:
http://www.farmingdale.edu/administration/institutional-advancement/
This information is also listed in section 2.
Memorials for Faculty and Administrators
The faculty shall consider a memorial for faculty members and administrators who have
served the College twenty years or more. In addition, the faculty can consider a
memorial for any current or retired member of the College community (except students)
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for whom a petition is presented containing the signatures of at least twenty-five percent
of the faculty and administration.
The FEC shall initiate action in all cases where a f aculty member or administrator has
served twenty or more years. Any faculty member may initiate a petition for other cases.
The FEC shall present a proposal to the faculty and the President for approval.
If the proposal is approved, the FEC shall recommend the type of memorial for faculty
and Presidential approval, consistent with the Policies of the Board of Trustees of the
State University of New York (See pertinent SUNY Board policy entitled “Naming of
Facilities, Buildings, and Other Things.”) College Council approval is required for
memorials. The FEC shall carry out any approved actions called for by the proposal.
Military Leave Policy
The following procedure is for military personnel who interrupt their studies for up to
three (3) weeks for military training. Some courses may not lend themselves to a
Leave of Absence. The course of action is to be determined by the faculty
member teaching the course. In addition, the required form for a military
leave is available on the College’s Intranet.
1.
Students identified as US service members or reservists (SMR), must inform the
campus’ Director of Veterans Services (DVS), as well as their instructors, of such
designation during the first week of each semester.
2.
SMR students, who are subject to drill schedules, must provide the DVS, as well
as their instructors, with a current copy of their drill schedule for the current semester.
The drill schedule must be provided during the first week of the semester. If the drill
schedule is updated, and the update(s) could potentially interfere with the student’s
coursework, such updated schedule must also be provided to the DVS and instructors
within five business days of receipt of such update.
3.
If an SMR student needs to suspend studies due to an active mobilization
obligation, such request must be in writing prior to the interruption and addressed to
each of his/her faculty, with copy to the DVS. Such request will only be considered if the
SMR student has made satisfactory progress in the course, as determined by the faculty
member, prior to the expected interruption. If progress in the course is unsatisfactory,
the instructor can suggest several options (e.g. withdrawal, incomplete).
4.
Should the training commence at the beginning of the semester, or before classes
begin, the Veteran’s Advisor will serve as a liaison between student and instructor in
order to determine if the course objectives can still be met. I f the leave of absence is
approved, and occurs prior to the first day of classes, the student will not be marked
Non Attended on the Non Attendance Roster.
5.
To the degree possible, the student must maintain electronic communication
with the instructor in order to make sure that s/he is keeping up to date with
assignments while away.
6.
The student must make up all missed course work in a time frame agreed upon
with the instructor.
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Mission of the College
Farmingdale State College, a campus of the State University of New York, is a public
comprehensive college of applied science and technology. At Farmingdale, students,
faculty, and staff form a community committed to diversity and excellence in learning,
scholarship, research, and service to society. The educational experience at the College
provides students with a foundation of knowledge and skills so that they may be
imaginative, critical thinkers and successful problem solvers, who are motivated by a
spirit of inquiry and recognized for innovative achievement throughout the region,
state, and nation. Offered by outstanding scholar-teachers and professional staff
members, a F armingdale State College education, embracing ethics, culture, and
aesthetics, empowers graduates to be exemplary citizens, scholars, professionals, and
leaders in an increasingly diverse and interdependent world.
In fulfilling its mission, the College shall:
• provide students with a b road academic foundation, which includes an
appreciation of culture, ethics, aesthetics, citizenship, cultural diversity, and the
interrelationships among the applied arts and sciences, technologies, and society.
• offer affordable programs to academically qualified students which support their
educational aspirations, meet the needs of regional employers, and promote the
economic, social and cultural development of the region.
• provide a stimulating environment that results in student learning.
• promote scholarship and research that addresses the Mission of the College,
benefits the larger society, and enhances teaching and student learning.
• enhance student activities and services beyond the classroom in order to support
and enrich learning and promote career, social, and personal development for
diverse student populations.
• provide a physical environment that supports and enriches teaching, learning,
scholarship, and research.
• foster an open and transparent campus environment in order to maintain the
integrity of the Mission of the College.
• seek and provide ample resources to support the Mission of the College.
• encourage students to aspire to be exemplary citizens, scholars, professionals,
and leaders in society.
Naming Opportunities on the Campus of Farmingdale State
College
SUNY Policy of January 25, 2005 (Document Number 9251); and the SUNY Procedure
of January 25, 2005 (Document Number 9252)
This Policy and Procedure Applies to: Farmingdale State College
POLICY
Summary:
This policy sets forth parameters for the permanent “naming of things” on the campus
of Farmingdale State College.
A. General Principles
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1. The naming of any physical facility, campus grounds, academic program or
scholarship is usually only appropriate when a significant gift is received for the
benefit of the College, directly or through a campus-related foundation.
2. The merits of naming any physical facility space, academic program or
scholarship should be determined by carefully weighing the honoree’s significant
scholarship, devotion or distinguished service against the test of time.
3. The naming of space or endowed funds in recognition of a donor or honoree
implies a promise to that donor or honoree that the space, facility, endowment
fund or other form of tangible recognition will be permanently maintained, or if
change is unavoidable, that an alternative means of recognizing the donor or
honoree will be found.
4. The campus is responsible for maintaining a record of named rooms, buildings,
grounds and other spaces in addition to endowed funds.
5. Combinations of gifts, pledges and irrevocable deferred gift arrangements are
acceptable for naming commitments.
6. Proposed names must be held in strict confidence during the review and approval
processes.
7. The minimum needed to establish an endowment is $10,000.
8. Upon request of Farmingdale State College’s President, the SUNY Chancellor
may approve naming guidelines for the campus, which differ in whole or part
from University policy and procedure, in order to address specific needs and
circumstances of the campus.
9. The President or designee will update this policy and its guidelines on a regular
basis and include other naming opportunities as appropriate.
B. Naming Physical Facilities
1. Buildings, campus grounds or other campus facilities will generally not be named
for individuals currently employed by the University system or the State of New
York, unless a donor other than the honoree provides a sufficient gift in honor of
that individual; where the person to be honored is living, three years should have
passed since any formal association with the College or employment with the
state.
2. The Chancellor or designee shall set minimum gifts for naming commitments
and other monetary standards for naming facilities, which may vary by age of the
facilities, size, location, original cost and other factors.
C. Naming Academic Programs
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1. To name a center, institute, program, academic unit or scholarship, the amount
of money should be proportional to the amount of endowment necessary to
sustain the program on a permanent basis.
2. Farmingdale State College should ensure that the naming enhancement is a
“value added” act of good will and thoughtfulness, as well as a “magnet” for
additional financial resources.
3. The College may consider named endowment funds in support of faculty, student
or academic priorities or annual term funds for faculty support, financial aid or
other funding priorities.
4. Specific guidelines for named endowed or annual term funds are to be
established by the Chancellor or designee.
D. Other Related Information
None
E. Forms
There are no forms relevant to this policy.
F. Authority
State University of New York Board of Trustees Resolution 200521, adopted January
25, 2005, which repeals Board of Trustees Resolution 9718.
PROCEDURE
Summary:
This procedure establishes general guidelines for the permanent “naming of things” on
the campus of Farmingdale State College. If the College desires to implement a different
set of guidelines, a proposal should be submitted to the SUNY Chancellor for approval.
A. All permanently named building and grounds must be approved by the
President and Farmingdale College Council, and all other facilities, programs
or endowed funds must be approved by the President and Farmingdale
College Council and/or Farmingdale College Foundation, where appropriate,
subject to the approval requirements below:
1. All naming requests, whether with regard to physical facilities (e.g., buildings,
grounds, rooms) or nonphysical items (e.g., scholarships, programs,
institutes), shall be approved as follows:
a. If the value of the related gift exceeds $1 million, by the SUNY Board of
Trustees;
b. If the value of the related gift is between $100,000 and $1 million, by the
SUNY Chancellor or designee, the University Vice President of
Philanthropy and Alumni Affairs; and
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c. If the value of the related gift is less than $100,000, by the President of
Farmingdale State College;
2. All proposed names should be held in confidence during the review and
approval process (there should be a minimum of communication about the
proposed naming of things on the campus before approval has been given);
3. The naming of space or endowed funds in recognition of a donor or honoree
implies a promise to that donor or honoree that the space, facility,
endowment fund or other form of tangible recognition will be permanently
maintained or, if change is unavoidable, that an alternative means of
recognizing the donor or honoree will be found.
4. Farmingdale State College is responsible for maintaining a record of named
rooms, buildings, grounds and other spaces in addition to endowed funds;
and
5. Each gift and naming commitment should be reviewed carefully for full
compliance with applicable laws and ethical principles, especially where there
is some direct or indirect business or other continuing relationship between
the donor and the State University of New York, its officers or employees.
6. Refer questions about the applicability of state or federal laws on conflicts of
interest or other ethical considerations to the Office of University Counsel. If
Farmingdale State College’s Development Officer has questions or concerns,
he/she should contact the University Vice President for Philanthropy and
Alumni Affairs. R efer to the national guidelines of CAE (Council for Aid to
Education) for questions about definitions of philanthropy, gifts or grants.
B. Types of Gifts for Naming Commitments
All combinations of gifts, pledges, and irrevocable deferred gift arrangements are
acceptable for naming commitments. W ith respect to deferred gifts, while the
naming commitment may be immediate, the required amount may be set higher
because of the delay in acquiring access to the gift.
C. Guidelines for Naming Physical Facilities
Buildings, campus grounds or other campus facilities will generally not be named
for individuals currently employed by the University system or the State of New
York, unless a donor(s) other than the honoree provides a sufficient gift in honor
of that individual.
When the person to be honored is living and no financial gift is being provided,
three years should have passed since any formal association with the University
or employment with the state. Such affiliation includes time spent as an
undergraduate, graduate, postgraduate student; as a paid member of the faculty
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5
or staff, whether part or fulltime; as a paid state employee; or as a member of the
Board of Trustees.
Gift commitments involving the naming of a building, wing, room, or lecture hall
may depend on size, age, prestige, location, original cost, and other factors. A
general rule that may provide a guide for “how much to ask for” may be:
1. Older existing facilities (more than 10 years) constructed or purchased with
state money should be named only in exchange for gift commitments of at
least 20% to 35% of the building’s current value or replacement cost. T otal
costs include: ar chitectural, planning, and construction; fees; site clearance
and landscaping; furnishing; and equipment;
2. Newer existing facilities (less than 10 years) constructed or purchased with
state money should be named only in exchange for gift commitments of at
least 35% to 50% of the building’s current value or replacement cost;
3. New facilities (less than 1 year) constructed or purchased with state money
should be named only in exchange for gift commitments of at least 50% or
more of the building’s current value or replacement cost;
4. Unscheduled or unplanned facilities with which a donor’s gift will be
constructed will require a 100% gift commitment, plus an endowed
maintenance fund;
5. The minimum gift for a “naming commitment” should be approximately
$10,000 for small physical spaces such as classrooms, dormitory rooms,
offices and seminar rooms.
D. Other Related Information
None
E. Guidelines for Naming Academic Programs
1. In order to name a c enter, institute, program, academic unit or scholarship
the amount of money should be proportional to the amount of endowment
(principal x 5% annual payout) that would be necessary to sustain the
program on a permanent basis. Typically, to permanently name most
distinguished programs would require at least $2.5 million in order to
generate $125,000+ for expenditure.
2. Exceptions may be made where an academic program is being named for
someone of unparalleled scholarly distinction and the name will bring great
honor as well as “promise” to the program so that the naming enhancement is
a “value added” act of good will and thoughtfulness, as well as a “magnet” for
additional financial resources.
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3. Donors may also wish to establish named annual term funds for faculty
support, financial aid, or other funding priorities. U nder such an
arrangement, the donor commits to providing an annual gift equivalent to the
income from an endowment fund for a fixed period, typically three to five
years.
E. Guidelines for Named Endowed or Annual (Term) Funds
Faculty Support
Full Distinguished Professorship
State-Assisted Distinguished Professorship
Full Distinguished Research Professorship
State-Assisted Distinguished Research
Professorship
Full Associate Professorship
State-Assisted Associate Professorship
Full Faculty Career Development Chair
(for pre-tenured promising faculty)
State-Assisted Faculty Career Development
Chair (for pre-tenured promising faculty)
Full Dean and Director Chair
State-Assisted Dean and Director Chair
Full Distinguished Visiting Professor
State-Assisted Distinguished Visiting
Professor
Full Visiting Lecturer
State-Assisted Visiting Lecturer
Dean or Provost Faculty Advancement Fund
(to attract and retain)
Department/School/College Discretionary
Fund
Annual Gift
$100,000
$50,000
$100,000
$50,000
Endowed Gift
$2 million
$1 million
$2 million
$1 million
$75,000
$35,000
$50,000
$1.5 million
$750,000
$1 million
$25,000
$500,000
$100,000
$50,000
$50,000 $100,000
$25,000 $50,000
$2 million
$1 million
$1 million $2 million
$500,000 $1 million
$10,000 $25,000
$5,000 $10,000
$25,000+
$200,000 $500,000
$100,000 $200,000
$500,000+
$5,000
$100,000
Student Support
Full Undergraduate Scholarship
Partial Undergraduate Scholarship
Full Graduate Fellowship
Partial Graduate Fellowship
Student Travel Awards
Awards, Prizes, Honors
Undergraduate/Graduate Semester Internship
Full Pre-Doctoral Fellowship
Partial Pre-Doctoral Fellowship
Annual Gift
$5,000
$500
$15,000
$5,000
$5,000
$500 and up
$10,000 $15,000
$25,000 and up
$10,000
Endowed Gift
$100,000
$10,000
$300,000
$100,000
$100,000
$10,000 and up
$200,000 $300,000
$500,000 and up
$200,000 and up
Academic Teaching and Research
Art Development Fund
Initiative Funds
Equipment and Technology Fund
Annual Gift
$5,000 and up
$10,000 and up
$25,000 and up
Endowed Gift
$100,000 and up
$200,000 and up
$500,000 and up
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Library Collection Fund
Research Venture Capital Fund
Great Teachers Award
$10,000 and up
$10,000 and up
$5,000 and up
$200,000 and up
$200,000 and up
$100,000 and up
Student Housing/Other
Common Area
Dormitory Suite
Dormitory Room
Benches
Bricks
Annual Gift
$25,000
$25,000
$10,000
$5,000
$250 and up
Endowed Gift
$500,000
G. Authority
State University of New York Board of Trustees Resolution 200521, adopted January
25, 2005, which repeals Board of Trustees Resolution 9718.
H. Appendices
There are no appendices relevant to this Procedure, or to the Policy.
Reviewed in Governance, 10.12.2010
Newspaper Advertisements
All newspaper advertisements for positions will be coordinated with the Office of
Human Resources.
New York State Public Officers Law
This is the public officers’ law and other state ethics laws related to state employees and
officials, created by the New York State Joint Commission on Public Ethics. The
document can be found in its entirety at:
http://www.jcope.ny.gov/training/JCOPE%20POL%20W%20Page%20Numbers.pdf
On-Line and Hybrid Classes
Since the College’s courses are offered through the traditional classroom environment as
well as through distance education as online courses or hybrid courses, it has become
important to clarify the time commitment associated with delivering these courses.
As defined by the State Education Department and the State University of New York
policies, the measure of an academic credit is to be awarded for satisfactory completion
of one 50-minute session of instruction per week for a semester of not less than fifteen
weeks. Therefore, the College is obligated to provide faculty/student contact for at least
the minimum hours associated with a course. The same time commitment needs to be
given to online courses as is provided in the classroom. If the delivery of a course
requires 45 contact hours per semester, it should be understood that this time
requirement is necessary whether it be in person or on line, or any combination thereof.
At the same time, evaluation of faculty teaching both onsite and online is necessary to
ensure that the students are being provided with a high level of instruction, that the
College is fulfilling its mission to provide a stimulating environment that results in
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student learning, and that our overall commitment to assess ourselves as an institution
is realized.
Outside Professional Services
Pursuant to the Policies of the Board of Trustees and the Ethics in Government Act,
State employees are prohibited from engaging in any outside activity or employment
that interferes or is in conflict with the proper discharge of their professional obligation
to the College.
The President of the College makes the determination of the professional obligation of
the academic and other professional employees of the College.
Personnel Files
Personnel Files: Faculty
All faculty personnel files will be maintained by the Office of the Provost in
accordance with Policies of the Board of Trustees and the Agreement between
United University Professionals and the State of New York. No other official
personnel files shall be maintained. These personnel files will be confidential.
Individuals shall have the right to review their personnel file, by appointment,
during normal business hours and may be accompanied by an advisor of their
choice. Statements solicited in connection with the employee's appointment,
reappointment, evaluation or promotion, with the exception of the written
evaluation or recommendations referred to in the latest subsection of Article 31 in
the Agreement between United University Professionals and the State of New
York, shall not be available to that employee.
Statement(s) solicited pursuant to Article 31.2 of the Union Contract shall be
made available to that employee according to the respondents’ notation that the
candidate may read the recommendation. (NOTE: If no reply is indicated, the
statements will not be available to the employee).
All evaluation reports regarding a faculty member shall be in writing. The faculty
member shall receive a copy of the reports, to which he/she may respond, in
writing. T he College will honor the request of the faculty member to include
information in his/her official personnel file.
Documents contained within a personnel file are subject to FOIL (Freedom of
Information Laws). The College’s practice is to answer FOIL requests (by
providing responsive documents) and notify the employee (whose file was
requested) that we have done so. The College is not obliged to ask for the
employee's permission. A s a State Agency, the College is bound by the same
regulations as all other state agencies with respect to the laws of the State.
Personnel Files: Professional Staff
All official professional staff files are kept in the Department of Human
Resources and no other official file shall be maintained. These files are
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5
confidential, but individuals have the right to review their own personnel file at a
reasonable time and may be accompanied by an advisor of their choice.
All materials the College requested as reference in connection with the
employee's original employment are kept confidential from the employee.
However, documents contained within a personnel file are subject to FOIL (Freed
of Information Laws). The College’s practice is to answer FOIL requests (by
providing responsive documents) and notify the employee (whose file was
requested) that we have done so. The College is not obliged to ask for the
employee's permission. A s a State Agency, the College is bound by the same
regulations as all other state agencies with respect to the laws of the State.
All annual evaluation reports on individual employees shall be in writing and the
individual concerned will receive a copy of such reports. The employee can
respond to these reports in writing.
All information an employee requests to be made a part of the permanent record
shall be so honored.
Documents contained within a personnel file are subject to FOIL (Freedom of
Information Laws). The College’s practice is to answer FOIL requests (by
providing responsive documents) and notify the employee (whose file was
requested) that we have done so. The College is not obliged to ask for the
employee's permission. A s a State Agency, the College is bound by the same
regulations as all other state agencies with respect to the laws of the State.
Pet Policy: Animals on Campus
Animals (dogs, cats, birds, other pets etc.) are not permitted inside College buildings
except for those animals that are specifically exempted by this policy.
Domesticated pets are permitted outside on campus grounds when leashed and properly
attended at all times. In the case of a medical emergency related to the animal such as
an animal bite or other relevant circumstance, the College reserves the right to require
the individual with a leashed domesticated pet to present documentation from a
veterinarian that the pet is in good health, has appropriate shots, and is in compliance
with all applicable state and local health laws.
Exempted Animals
The following animals are exempt under this policy and are therefore permitted on
College-controlled property: service animals performing duties for an individual with a
documented ability, and research and teaching animals that are officially part of the
College’s teaching, research, or clinical programs.
Professional Staff Attendance Record
Employees are required to certify their presence and record any absences on attendance
forms provided for this purpose on a monthly basis. Supervisors must certify that the
attendance form is accurate. C ompleted and signed forms are to be submitted to the
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Department of Human Resources. F orms are available from the Human Resources
Department. F or more information please call the Human Resources Department at
6314202027.
Falsification of timesheets violates State and Federal Law. Any employee determined to
have falsified t imesheets may be charged with forgery and petit larceny. T hese are
misdemeanor charges. A felony charge of grand larceny may be made if the dollar value
of the time exceeds a certain value.
Religious Absences and Equivalent Opportunity
Students unable, because of religious beliefs, to attend classes on certain days are
protected under the State Education Law as follows:
1. No person shall be expelled from or refused admission as a student to an institution of
higher education for the reason that he/she is unable, because of his/her religious
beliefs, to attend classes or to participate in any examination, study or work
requirements on a particular day or days.
2. Any student in an institution of higher education who is unable to attend classes on a
particular day or days shall, because of such absence on the particular day or days, be
excused from any examination or any study or work requirements.
3. It shall be the responsibility of the faculty and of the administrative officials of each
institution of higher education to make available to each student who is absent from
school because of his/her religious beliefs, an equivalent opportunity to make up any
examination, study or work requirements which he/she may have missed because of
such absence on any particular day or days. No fees of any kind shall be charged by
the institution for making available to the said student such equivalent opportunity.
4. If classes, examinations, study or work requirements are held on Friday after four
o’clock post meridian or on Saturday, similar or makeup classes, examinations, study
or work requirements shall be made available on other days, where it is possible and
practicable to do so. No special fees shall be charged to the student for these classes,
examinations, study or work requirements held on other days.
5. In effectuating the provisions of this section, it shall be the duty of the faculty and the
administrative officials of each institution of higher education to exercise the fullest
measure of good faith. No adverse or prejudicial effects shall result to any student
because of their availing themselves of the provisions of this section.
6. Any student who is aggrieved by the alleged failure of any faculty or administrative
officials to comply in good faith with the provisions of this section shall be entitled to
maintain an action or proceeding in the supreme court of the county in which such
institution of higher education is located for the enforcement of his/her rights under
this section.
6a. It shall be the responsibility of the administrative officials of each institution of
higher education to give written notice to students of their rights under this section,
informing them that each student who is absent from school, because of his or her
religious beliefs, must be given an equivalent opportunity to register for classes or
make up any examination, study or work requirements which he or she may have
missed because of such absence on any particular day or days. No fees of any kind
shall be charged by the institution for making available to such student such
equivalent opportunity.
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7. As used in this section, the term “institution of higher education” shall mean any
institution of higher education, recognized and approved by the Regents of the
University of the State of New York, which provides a course of study leading to the
granting of a p ostsecondary degree or diploma. Such term shall not include any
institution which is operated, supervised or controlled by a church or by a religious or
denominational organization whose educational programs are principally designed
for the purpose of training ministers or other religious functionaries or for the
purpose of propagating religious doctrines. As used in this section, the term “religious
belief” shall mean beliefs associated with any corporation organized and operated
exclusively for religious purposes, which is not disqualified for tax exemption under
section 501 of the United States Code.
Faculty are advised to be aware of this law and to accommodate students under these
provisions.
Some faculty might elect to include a statement about religious
accommodation on their syllabi or to inform students verbally of this policy as each
semester begins.
Retirement Systems
Full-time employees
All full-time members of the professional staff must elect to participate in the
N.Y.S. Employees’ Retirement System (ERS), the Teachers’ Retirement System
(TRS), or the Optional Retirement Program (ORP) within 30 days of
appointment. Individuals who fail to make a timely election of a retirement
system will be automatically enrolled in the Teachers’ Retirement System.
Part-time Employees
Enrollment in the retirement systems by eligible part-time employees is
optional.
Additional information regarding the eligibility requirements and enrollment
procedures is available in the Department of Human Resources.
Sabbatical Leave and Reduced Load
Sabbatical leaves may be granted for the reasons and conditions described in the
Policies of the Board of Trustees (Article XIII, Title E). The Policies state that sabbatical
leaves shall be granted for planned travel, study, formal education, research, writing or
other experience of professional value. The objective of such leave is to increase an
employee’s value to the University and thereby improve and enrich its program. S uch
leave shall not be regarded as a reward for service nor as a vacation or rest period
occurring automatically at stated intervals. The chief administrative officer may approve
such sabbatical leave as he/she deems appropriate and such leave shall be reported to
the Chancellor.
The Policies of the Board of Trustees al so state that each Application for Sabbatical
Leave shall include a statement outlining the program to be followed while on sabbatical
leave, indicating any prospective income, stating that the applicant will continue as a
member of the professional staff for a minimum of one year upon his/her return and
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stating that upon his return the applicant will submit to the chief administrative officer
a detailed report of his professional activities and accomplishments while on sabbatical
leave.
An overview of the Sabbaticals and Reduced Loads Procedure, including deadlines for
submission of materials and appropriate forms, is available at
https://intranet.farmingdale.edu/phandbook/procedure-sabbatical_reduced_load09_13.pdf
Salary Payment
Employees receive their paychecks on a biweekly basis under a schedule established by
the State of New York through the Department of Audit and Control in Albany. Most
fulltime employees are appointed on an annual salary basis paid biweekly (normally 26
pay periods) over a period of 12 months. Paychecks and direct deposit advises are
distributed to departments on Wednesday paydays as soon as they have been sorted and
recorded by Human Resources staff, in accordance with New York State Department of
Audit and Control procedures. Delivery may be delayed due to the late arrival of checks
because of holidays, weather, or post office distribution problems. Paychecks that are
not delivered by departments on payday are held in the Laffin Hall safe, where they
must be personally claimed and signed for by the employee. Adjunct faculty paychecks
and direct deposits advises are mailed directly to their homes.
Search Procedure Manual
This information is available on the College’s Intranet at
http://www.farmingdale.edu/administration/administration-finance/humanresources/pdf/search-procedure-manual-2013.pdf
Service Credit (For Prior Service in Academic Rank Elsewhere)
As outlined in the Policies of the Board of Trustees, in determining eligibility for
continuing appointment, satisfactory fulltime prior service in academic rank at any
other accredited academic institution of higher education may, at the request of the
appointee and in the discretion of the Chancellor, or designee (campus president) be
credited as service, up to a maximum of three years, at the time of appointment at a
college. Once the requested prior service credit has been approved, waiver of all or part
of this service credit shall be granted upon written request of the employee to the chief
administrative officer not later than six months after the date of initial appointment.
New academic employees seeking prior service credit should consult with their chair
and/or dean prior to submitting a written request to the College President. U pon
receipt of this request, the prior service claim will be reviewed and verified by the staff of
the Provost’s Office. Thereafter, the applicant will receive a letter (copies to the chair
and dean) confirming or denying the crediting of prior service and advising of a new
tenure date, if any.
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Sexual Abuse Reporting Policy: Mandatory Reporting and
Prevention of Child Sexual Abuse
Any employee or student of or volunteer for Farmingdale State College who witnesses or
has reasonable cause to suspect any sexual abuse of a ch ild occurring on Farmingdale
State College property or while off campus during official College business or Collegesponsored events shall have an affirmative obligation to report such conduct to
University Police immediately. Such report should include the names of the victim and
assailant (if known), other identifying information about the victim and assailant, the
location of the activity, and the nature of the activity. Upon receiving such a report,
Campus Police shall promptly notify the Commissioner for University Police at SUNY
System Administration who shall report such incidents to the Chancellor for periodic
reporting to the Board of Trustees.
In addition, to aid in the prevention of crimes against children on property of
Farmingdale State College and/or during official College business at events sponsored
by the College, relevant employees should be trained on the identification of such crimes
and proper notification requirements. Vendors, licensees or others who are given
permission to come onto campus or to use the College's facilities for events or activities
that will include participation of children shall ensure that they have in place procedures
for training, implementation of applicable pre-employment screening requirements and
reporting of child sexual abuse.
For purposes of this policy, the applicable definitions of child sexual abuse are those
used in the NYS Penal Law in Articles 130 and 263 and Section 260.10, and "child" is
defined as an individual under the age of 17. To review these definitions go to
http://ypdcrime.com/penal.law/index.htm and scroll down to the Laws of NY-Penal
Code.
All inquiries related to this Policy should be directed to the Chief of
University Police at 631-420-2111. All incidents should be reported to
University Police immediately at 631-420-2111.
Sexual Assault Response
Whenever an employee of the College becomes aware of a sexual assault, the employee
shall take necessary action to insure the safety and welfare of the victim. Every effort
shall be made to contact the University Police Office, the Student Health Service, the
Residence Life Office, the Dean of Students, or the Human Resources Department to
insure that the Sexual Assault Response procedure is initiated.
1. In all instances, the safety and welfare of the victim will take precedence. If a victim
requires medical attention, it shall be provided immediately.
2. The Psychological Services Office is available 24 hours a day, seven days a week, and
shall be the office that will maintain in confidence all reports of sexual assault and
shall coordinate the services a victim may utilize during the initial stages and shall
provide the necessary support in the period immediately after.
3. In all incidents of sexual assault occurring on campus, the University Police
Department shall conduct an investigation which will include the recording of all
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evidence (including sworn affidavits where possible) and insure that the appropriate
legal policy is complied with.
Sexual Harassment Policies
The President and the College community will not tolerate sexual harassment or sexual
assault nor condone it in any form, and are committed to providing and preserving an
atmosphere free from harassment of any manner. Sexual harassment is a form of
conduct which undermines the integrity of educational pursuits and of employment.
Sexual harassment is unwelcome and unwanted sexual advances, inferences, or actions
which interferes with an individual’s ability to perform her/his educational pursuits or
employment.
No one should be subjected to unsolicited and unwelcome sexual overtures or conduct,
whether verbal or physical. A college is a community of scholars where strong emphasis
is placed on self awareness and consideration for the lives and feelings of others.
Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. §§1681 et seq., and
its implementing regulations, 34 C.F.R. Part 106, prohibit discrimination on the basis of
sex in education programs or activities operated by recipients of Federal financial
assistance. Sexual harassment of students, which includes acts of sexual violence, is a
form of sex discrimination prohibited by Title IX. Sexual violence is a form of sexual
harassment prohibited by Title IX. Title IX also prohibits gender-based harassment,
which may include acts of verbal, nonverbal, or physical aggression, intimidation, or
hostility based on sex or sex-stereotyping, even if those acts do not involve conduct of a
sexual nature. The designated coordinator for compliance is Dr. Veronica Henry, located
in Horton Hall, Room 210, 6314202622.
While there exists an atmosphere of freedom of expression, it must always be in
conjunction with a responsibility to observe the rights of one another.
In such a setting, there is no place for conduct that diminishes, uses, or abuses another
person. For these reasons, harassment of any kind is unacceptable at the College.
A document on Policy and Procedures may be obtained at New Student and Transfer
Orientations, or from the Department Chairs, Directors, Deans, Counselors or the Office
if Equity and Diversity in Horton Hall.
Revised 2011
Student Code of Conduct
Farmingdale State College is committed to providing an environment in which living
and learning can occur. In order to function effectively and to provide an educational
climate in which members can fulfill their academic pursuits and the educational
objectives of the campus community, the college has established guidelines for defining
individual rights and responsibilities as outlined in this Student Code of Conduct.
This Student Code of Conduct has been adopted for the purpose of maintaining a quality
of life that shares rights, privileges and responsibilities among its citizens, not for the
purpose of duplicating public statutes. Respect for the dignity and rights of students,
staff, faculty and administration is expected by all individuals and groups in the campus
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5
community. Alleged violations of the Student Code of Conduct, local, state or federal
statutes on campus will not be tolerated and are subject to the campus judicial process.
Each student, as a representative of the College, is expected to uphold the good name of
the College and respect the rights and privileges of the College community. As such,
incidents which occur off campus that are alleged violations of local ordinances, State or
Federal law on or off the College’s premises, or at College sponsored or supervised
activities where said alleged violations pose a possible threat and/or danger to the safety
of the campus community may be adjudicated on campus. The College will exercise this
option when:
• The student(s) can be reasonably considered a p ossible threat and/or clear
danger to the safety of the College community.
• The academic integrity, processes and/or functions of the College are violated.
Disciplinary action by the College shall be independent of any criminal or civil
proceedings. The campus judicial procedures, established to respond to these alleged
violations, do not duplicate public court procedures, but protect the campus
community’s interests.
The President of the College recognizes the rights of designees including University
Police, to enforce all regulations, policies, license agreements, laws and codes on
campus. If any individual allegedly violates the laws, Student Code of Conduct or
campus policies, a President’s designee will institute proceedings against the offenders.
Alleged violation of the law or campus policies may result in
EXPULSION/SUSPENSION from the College and/or other disciplinary action.
Alleged violation of the Student Code of Conduct is listed under two (2) categories: Level
I and Level II. Any violation is strictly prohibited and may result in disciplinary action
ranging from a warning letter to probation, suspension or dismissal from the College.
The Student Code of Conduct may be found in its entirety in the Student Handbook and
on Farmingdale State’s web site under ‘Policies.’
Student Feedback Protocol
Student feedback is an important criteria in the determination of matters involving
promotion, term reappointment and continuing appointment of fulltime faculty. I t is
equally as important for part time adjunct faculty in matters of promotion and
reappointment. In the process of collecting student feedback data, it is imperative that
faculty utilize a w ell-constructed survey developed by academic professionals familiar
with survey instruments and follow protocol that ensures validity to the process.
Surveys constructed by individuals without the appropriate expertise have been shown
to skew the results in a manner that is seldom favorable to either the topic or the
individual in question. P rotocols which do not firmly separate the instructor or
instructors in question from the collection and analysis of the data are invalid and
essentially render the exercise useless.
Therefore, the Provost’s Office has available to interested faculty a recommended
student survey and protocol for conducting such surveys. It should be stressed that this
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suggested survey was developed by Farmingdale State College faculty with expertise in
this field and has been successfully used and deemed acceptable in the recent past. The
Provost’s Office will be happy to answer any questions from faculty concerning
appropriate survey options for those members of the faculty who do not choose to utilize
this survey.
It should be noted, especially for reappointment portfolios and promotion files, that
what is most valued is an analysis of the entire class in question. Scantrons and survey
forms from individual students who may or may not have written comments attached
are welcomed but do not provide the reviewer with an overall evaluation of teaching
effectiveness. I t should also be noted that student feedback which is uniformly and
overwhelmingly positive, is not necessarily an indication of teaching effectiveness. B y
the same token, student feedback which is uniformly and overwhelmingly negative is
not an indication of ineffectiveness. Student feedback is an important criteria for
evaluating teaching effectiveness but it must be considered holistically along with
evaluations conducted by peers, chairs and deans.
Any survey that is handled, in any manner whatsoever, by the faculty member
whose class is under evaluation, is essentially invalid and cannot be included in
portfolios or be otherwise granted any consideration. O f course, from time to time,
faculty may want to survey their students in order to gather information for their own
personal use. In these cases, the faculty member may administer and collect completed
surveys at their discretion.
The protocol, as well as the suggested survey, can be found on the College Intranet in its
entirety at http://www.farmingdale.edu/administration/provost/institutionalresearch/pdf/studentfeedbackprotocoloctober2012.pdf
Student Immunization Policy
New York State law requires all students born on or after January 1, 1957 who are
attending an institution of higher education to show proof of two doses of live measles
vaccine given at least one month apart after twelve months of age and after 1968; one
dose of live mumps vaccine given after twelve months of age; one dose of live rubella
vaccine given after twelve months of age.
In lieu of immunization dates, students may submit physician documentation of disease
for measles and mumps (not acceptable for rubella), or have blood tests called titers for
each of the three diseases. Titers show the actual level of immunity to each disease
(copies of laboratory reports required).
New York State law also requires that all students read and sign a letter about
meningitis, the meningitis immunization, and to then make a choice regarding the
immunization. Note: all resident students must be immunized for meningitis. Students
who fail to comply with either NYS laws regarding MMR immunization or meningitis
will be disenrolled and will not receive any refund of their tuition as per NYS
law.
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5
Students must comply with these requirements prior to July 1st for the 2012 semester.
Failure to comply will result on a hold being placed on the student’s account, which will
prevent the student for any future registration at Farmingdale State College, and may
result in the cancellation of the student’s enrollment. Medical exemptions are granted if
a physician provides documentation demonstrating the immunization for measles,
mumps, and rubella will be detrimental to a student’s health, and exemptions will be
granted for those submitting documentation of sincere religious beliefs against such
immunization.
For further information, students should contact their physician, high school, county
health department or the Health and Wellness Center at 631-420-2009/104.
Technology Enhanced Classrooms (TEC Rooms)
Technology Enhanced Classrooms (TECs) have been installed throughout the campus.
Available technology ranges from simple presentation systems consisting of a computer,
data projector and screen to fully equipped technology rooms containing a W indowsbased computer, document camera, DVD/videocassette player, data projector, sound
system, motorized front projection screen, and full network connectivity.
Faculty are assigned to TECs by their academic chairs. Once an instructor has been
assigned to a TEC, Campus Police will include their name in the electronic swipe lock for
that room. Instructors then use their Farmingdale ID card to gain access to the room.
Campus TECs are installed, maintained, and supported by the Instructional
Technologies Support Center (ITSC), located in Greenley Hall. A ll new users are
required to attend a brief orientation to familiarize themselves with the room’s
equipment and related campus policies and procedures. Contact the ITSC Helpdesk at
ext. 2490 to schedule an orientation.
Instructors who have a tech problem during a class should call the ITSC help desk
immediately. Diagnostics can be managed over the network. If a technician is required
onsite, response times are generally between 5 and 10 minutes.
Termination of Service
State University policies regarding terminations of service and retirement are provided
in Article XIV and XV of the Policies of the Board of Trustees. Employees who are
resigning or retiring should inform the President by letter of their intentions at least 30
days in advance of the effective date.
Check Out Policy
Prior to the last day of employment at the College, all full-time employees must
ensure they are properly cleared by the departments listed at
http://www.farmingdale.edu/administration/administration-finance/humanresources/checkoutprocedures4812.pdf. It is the employee’s
responsibility to return all items belonging to the College, as well as to pay any
outstanding bills/fines.
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5
Upon notification of an employee’s departure, Human Resources will contact
each of the departments listed on the web page referenced above to confirm
there are no items outstanding or unpaid fines. If you are unsure of your status,
please contact the department in question. Failure to comply with this procedure
will result in a delay of your final paycheck. Please ensure you have completed
your final timesheet. Your time records must be up-to-date in order for you to
receive your final paycheck.
Travel Policies
Effective January 1, 2009 the College’s State-authorized travel agent for all air travel is
the Euro Lloyd Travel Group. Once the Travel Request Form has been completed and
approved, the balance of the process will be handled via email, and the actual bookings
will be transacted by the Accounts Payable Department. Information is available on the
web at Accounts Payable. If you have any questions, contact Roseann Byron on
extension 2494, or via email at [email protected]
Effective fall 2013, em ployees who travel as part of their job responsibilities are now
eligible to apply for the new SUNY Travel Card. If you are never going to fly, you can
continue to use the current practice of paying via your personal credit card and getting
reimbursed for your expenses (lodging, meals, etc.) through a travel voucher. You can
also choose to apply for a Travel Card if you prefer to not have these charges on your
own credit card. The choice is entirely up to the employee and their supervisor. If you
do fly as part of your job, you must apply for a Travel Card, as that is the only means to
pay for airfare. The travel card that was previously managed through our Travel Office,
by which all airfare was booked centrally through that office, no longer exists.
Employees must book their own airfare, through our state affiliated agency (Euro Lloyd
Travel Group), using the SUNY Travel Card.
There is a second new type of travel card, known as the NET card (Non Employee
Travel). This is intended for use when you are paying expenses for individuals who are
not employees. As we see it, this card will be issued to a very limited number of
individuals, mainly our athletic coaches. If anyone feels that they would need to have a
NET card as part of their job responsibilities, please contact our Travel Office to discuss
this further.
Further information is available on the College’s intranet. Contact Rose Ann B yron
(x2494) or Lisa Bruns (x2245) if you have questions. 9/2013
Use of Campus Facilities
When outside organizations are invited to the campus, or book campus facilities, the
Office of Institutional Advancement should be fully informed so it can evaluate any
demands the event may place on the office. The President or other members of the
cabinet or administration who are requested to participate need to be fully informed in
advance of their roles in any event so that they can be prepared. In addition, a program,
agenda or other information should be provided to those asked to participate.
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Section 3: Academic Policies, Procedures, and Responsibilities
5
Please request that your staff, when planning these kinds of events, inform the
President’s Office or the office of others who are expected to participate, and that, when
available, a program or other information be provided. This will help us ensure that our
involvement runs as smoothly as possible and that a good impression is left on visitors
to the events.
The following chart shows which office a group should consult to schedule an event:
Event
Credit courses, Finals, Makeup Exams
Internal use of the following Conference
Rooms:
Hale 235
Greenley 125
Nold 217
Commons 103
President’s Boardroom
Internal use of the following Conference
Rooms:
Ward Great Room
Laffin 321
SBDC Conference Center (Incubator)
Internal and external use of the Campus
Center Ballroom
Class schedules for:
Institute for Learning in Retirement
Liberty Partnership
Corporate and Professional Dev
All other internal use and all external use
Office to Contact
Registrar
Conference Room Coordinator
Use of Facilities
Use of Facilities
Use of Facilities
Use of Facilities
All internal and external groups looking to use a space on campus must fill out a
facilities request form. Both links can be found at the bottom of this page http://www.farmingdale.edu/administration/administration-finance/facilities.shtml
Use of Campus Facilities (by external entities)
Campus facilities are also available to external organizations, subject to certain terms
and conditions explained in detail in the Revocable Permit. The process is as follows:
Step 1: The external group submits a Request To Use Campus Facilities by a NonCollege Organization Form, which can be found at:
http://www.farmingdale.edu/administration/administrationfinance/facilities.shtml, to the Use of Facilities Office, Horton 155.
Step 2: Administrative Services drafts a permit and assesses fees. I f required,
Administrative Services will forward the permit to SUNY legal counsel to obtain
approval of the State Attorney General and the State Comptroller. The permit and
invoice will be returned to the group requesting use.
Step 3: The external group will secure appropriate liability insurance coverage naming
the State University of New York, and the Farmingdale State College as additional
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Section 3: Academic Policies, Procedures, and Responsibilities
5
insured for each of the dates the group plans on using College facilities.
Appropriate liability coverage is described in the Revocable Permit.
Step 4: The group returns the fully executed permit, payment, and proof of insurance to
Administrative Services. The group receives formal approval for use of campus
facilities.
Administrative Services will coordinate activities with all internal agencies to ensure
proper setup, coverage, and other internal arrangements for a successful event.
All requests for use of campus facilities by external groups will be assessed fees
determined by the College. An invoice will be provided indicating individual and total
fees. I n the event that a specific fee cannot be predetermined, an estimate will be
provided and an accurate fee will be calculated at the conclusion of the event. Estimates
will be clearly indicated as such on the invoice, as well as the permit.
Promotions (i.e. publications and advertisements) indicating event fees, such as
registration, admission, or entry, must clearly and explicitly identify the sponsor for the
event. These promotions must also clearly and explicitly indicate that the College is not
benefiting or realizing revenue from such fees.
External groups may not use the College’s name, logo or trademark as part of its name
or address without the written authorization of the President of the College, or designee.
When addressing the location of the event, the organization must use the following
address:
Farmingdale State College
2350 Broadhollow Road
Farmingdale, NY 11735
When in doubt, contact Administrative Services.
Visiting Scholars at Farmingdale State College `
Scholars established in their field who are visiting Farmingdale State College from
outside institutions or organizations may be recommended by a Department Chair for
the courtesy designation of Visiting Research Professor or Visiting Scholar. Such
appointments are not funded on state-purpose sources.
1. CRITERIA FOR APPOINTMENT
The following are the minimum eligibility criteria for a Visiting Research
Professor or Visiting Scholar designation at Farmingdale State College.
Individual schools may establish more restrictive eligibility criteria. Contact the
School Dean's Office for specific requirements.
•
•
•
The individual must be visiting from an outside institution or
organization.
The individual must have a terminal degree or be a recognized expert in
the field of appointment.
The source of funding for the individual must not be state-purpose
Farmingdale State College funds.
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5
2. APPOINTMENT PROCEDURE
Faculty member writes letter of nomination to Department Chair.
•
•
•
The sponsoring department should assure that the candidate for visiting
status meets the criteria listed above.
Department Chair endorses nomination and forwards it to Dean for
approval. The Dean then sends it to Provost.
Nomination should include:
1.
2.
3.
4.
Plan of Engagement for the candidate
Candidate's CV
Budget
Name of Departmental mentor for the candidate
This nomination will be reviewed by the Provost and President. Upon approval,
the President will send a letter to the candidate stating terms of appointment,
and in turn request a letter of acceptance from the candidate. Upon receipt of a
letter of acceptance from the candidate, the Department Chair will arrange for
visiting identification credentials to be issued. No charge is made for the issuance
of visiting identification credentials. . Visiting credentials may not be issued for
more than one year at a time.
2. INTELLECTUAL PROPERTY AGREEMENTS
If a visitor is going to work on research projects (whether sponsored externally or
not) at Farmingdale State College, the sponsoring department should secure the
signature of the visitor on any required forms from Farmingdale State College
and/or the Research Foundation of SUNY on behalf of Farmingdale State
College. These forms recognize Farmingdale’s right to ownership of patentable
inventions which are conceived or reduced to practice in conjunction with work
done at Farmingdale, or which involve more than incidental use of Farmingdale’s
resources and facilities.
If the visitor already has an intellectual property agreement with another
institution, the visitor should be asked to sign an alternative version of these
forms as required by Farmingdale State College.
3. RIGHTS AND PRIVILEGES
Visiting Research Professors or Scholars are not employees of the College, and
the title may not be used for personnel or payroll purposes. If a department
wishes to make a special payment to a Visiting Research Professor or Visiting
Scholar for participation in a seminar presentation or similar contribution, that
should be arranged through honoraria or other means, which may include
funding for sponsored programs through the SUNY Research Foundation . If a
Visiting Research Professor or Scholar is asked to make a short-term contribution
to a research effort, payment of appropriate consulting/other fees should be
arranged.
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5
Visiting Research Professors or Scholars do not receive compensation from
Farmingdale State College from its state-purpose accounts, nor do they receive
benefits available to regular staff, faculty or students (including health
insurance), unless such benefits are arranged through other channels. They are
eligible for the following courtesy benefits:
•
•
•
•
•
•
•
Farmingdale State College Visiting Identification Credential
Library privileges
Auditing College lecture courses without fee, subject to permission of the
instructor (Classes that require individual instruction and participation,
such as laboratory and language courses, studio and performance courses,
or creative writing courses are not authorized for auditing)
Admission to athletic events on campus
Campus parking privileges (arranged through Police Services)
Access to most College athletic facilities unless fees apply
Access to off-campus housing information.
VISA REQUESTS
Farmingdale State College does not sponsor J Visas at this time.
Effective April 27, 2009
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Section 4: College Offices, Centers, Special Programs, and Services
SECTION 4: COLLEGE OFFICES, CENTERS,
SPECIAL PROGRAMS, AND SERVICES
Academic Advisement & Information Center
Academic Student Achievement Program (ASAP)
Accounts Payable
Admissions Office
Administrative Services
Affirmative Action/Equity and Diversity
Athletics
Audits
Auxiliary Enrollment Services
Auxiliary Service Corporation
Budget Control and Development
Campus Safety Advisory Committee
Campus Mental Health Services
Career Services
Center for International Students and Study Abroad (CISSA)
Center for Teaching, Learning and Technology (CTLT) /
Faculty Development Activities and Services
Children’s Center
College Archives
Corporate and Professional Development
Dean of Students
Department Chairs
Assistant Department Chairs
Disability Services Center
Educational Opportunity Program (EOP)
Electronic Security Systems (See University Police)
Farmingdale College Foundation
Financial Aid Office
Fraud Hotline
Fulbright Programs
Grants (See: Office of Research and Sponsored Program Development)
Green Building Institute at FSC
Greenley Library
Health and Wellness Center
Human Resources
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Section 4: College Offices, Centers, Special Programs, and Services
Internal Control
International Student Services
Institute for Networking Systems Technology and Education Programs
Institute for Research and Technology Transfer (IRTT)
Instructional Technologies Support Center (ITSC)
Long Island Educational Opportunity Center (LIEOC)
Mail and Supply
Office of Institutional Advancement (Office of Communications)
Office of Mental Health Services
Office of Research and Sponsored Program Development
Payroll
Physical Plant
Police Department
Property Control
Off Campus Use of Farmingdale State College Property
Purchasing Department
Record Retention
Registrar
Residence Life Office
Small Business Development Center
Social Science Research Institute
Solar Energy Center
Student Accounts
Student Success Center
Study Abroad and Faculty-Led Travel Courses
Tuition Assistance Program for College Staff
University Police
Veteran Affairs
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Section 4: College Offices, Centers, Special Programs, and Services
Academic Advisement & Information Center
The Academic Advisement and Information Center (AAIC) is a hub of activity, essential
information, and guidance dedicated to assuring the academic success of all students at
Farmingdale State College.
If you have any questions related to academic matters, a good place to turn for answers
and referrals is the AAIC. Academic Counselors are available in the AAIC year-round,
Monday through Friday (with evening hours) to assist students in many ways:
• The Academic Counselors, partnering with faculty advisors, offer guidance to
students on degree requirements and course scheduling
• The AAIC serves as a one-stop information center where students can have
questions answered and receive referrals on such matters as: How do I register for
classes? Who is my assigned academic advisor? I s there a pre-health advisor?
Where can I get information on study abroad? W here can I get tutoring help in
math? W ho do I see about my financial aid package? A m I eligible to join an
academic honor society? I have been placed on academic probation….what does that
mean?
• The AAIC is a repository where students can obtain forms and receive
guidance pertaining to vital academic matters such as: change of major, course
add/drop, application to declare a minor, permission to withdraw from a course.
The AAIC is located on the lower level of Greenley Library
Monday through Thursday, 10 am – 7 pm; Fridays, 10 am – 4 pm
Email: [email protected]
Tel: 631-794-6160
Fax: 631-794-6167
Academic Student Achievement Program (ASAP)
The Academic Student Achievement Program (ASAP) is a federally funded TRIO
Student Support Services Program designed to support the academic success of a select
group of students who meet at least one of the following criteria:
• First-generation (neither parent/guardian has earned a four-year baccalaureate
degree).
• Low income (as determined by federal guidelines), and/or have a documented
disability.
Services provided to chosen participants include a free residential Summer Bridge
Orientation Program for incoming first-year students, a specialized two-semester FirstYear Experience course, career exploration and planning (including graduate school
preparation), academic advising, financial counseling, referrals to tutoring services,
opportunities for undergraduate research or internships, cultural activities, and
mentoring. Applications can be completed online at http://www.farmingdale.edu/asap.
ASAP in located in Laffin Hall, Room 112. Email: ASAP@ Farmingdale.edu. Tel: 631794-6152.
Accounts Payable
Farmingdale State College's Accounts Payable Office is responsible for the payment of
all purchases of goods and services requested by the various departments on campus,
with the exception of those purchases made through the Auxiliary Services Corporation
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Section 4: College Offices, Centers, Special Programs, and Services
and the Farmingdale College Foundation. Merchandise and services are ordered
through the Purchasing Department, which prepares a p urchase order and forwards a
copy of this order to the requisitioning department and to Accounts Payable. After being
properly notified via a signed receiving slip that the merchandise has been received or a
service performed, Accounts Payable processes a New York State voucher, and attaches
a vendor invoice so payment can be issued by the Department of Audit and Control in
Albany. It can take from 10 days or more for payment to be issued after the College has
submitted the voucher to Audit and Control.
Faculty and staff should notify Central Stores whenever they receive merchandise
through the mail, by direct pick-up from the company or through delivery directly to
them by a sales person. This will avoid payments being delayed.
Accounts Payable is located in Whitman Hall.
Admissions Office
The Admissions Office is responsible for carrying out the College’s plans for recruitment
and admission of qualified students. In collaboration with faculty, staff and
administration, the Admissions Office develops and implements activities which include
campus tours, open houses, counselor update conferences and other special outreach
and recruitment efforts. Admissions counselors visit high schools, BOCES Centers and
community colleges; they participate in college fairs, college night programs and career
days.
The Admissions Office seeks to meet the enrollment goals of the college by the
publication and dissemination of effective, accurate, and timely information for
prospective students and their families, high school and college personnel, the business
community, and the general public.
The Admissions Office provides special population students such as adults, academically
and economically disadvantaged students, returning students, and international
students with counseling, academic support and special document processing such as
visas and translating student documents from foreign offices, such as TOEFEL scores,
VISA applications, and so on.
The Admissions Office is located in Laffin Hall.
Administrative Services
The Office of Administrative Services assists Farmingdale State College personnel and
affiliates with New York State and SUNY legal operations and practices. The Office acts
as a liaison for legal affairs, working directly with SUNY Counsel's Office and the New
York State Office of the Attorney General.
Administrative Services processes all affiliation agreements, claims alleging
discrimination on the part of a College employee, contracts, lawsuits brought against the
College, leases, legal documents served to the College, memorandums of understanding,
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Section 4: College Offices, Centers, Special Programs, and Services
revocable permits, small claims, and insurance matters. The Office also grants approval
to use college facilities.
The Office of Administrative Services is responsible for handling all legal matters
involving the College. If a member of the campus is contacted by anyone concerning a
legal issue (or potential legal issue), including law firms, claimants, petitioners and/or
defendants, the campus member must first contact the Office of Administrative
Services for approval prior to discussing any topics related to the legal matter.
Administrative Services is located Horton Hall, room 160.
Affirmative Action/ Equity and Diversity
The State University of New York is committed to a policy of nondiscrimination with
regards to race, color, national origin, religion, age, sex, disability, and marital status.
The responsibility and authority for implementing the Board of Trustees’ mandate for
Affirmative Action rests with Central Administration and Campus Presidents. Each
Campus President creates one or more committees to handle fair employment matters.
The President of Farmingdale State College formed the Equity and Diversity Committee
to address these employment issues.
The Equity and Diversity Committee reports to the Campus President and works closely
with the Campus Diversity Officer.
Membership and Terms of Service
The Equity and Diversity Committee shall consist of (but not be limited to) twelve
members, drawing two representatives from each of the following groups:
•
Faculty
•
Non-Teaching Professionals
•
Students
•
Classified Employees
•
Management/Confidential Employees
•
Ex-Officio (the campus Diversity Officer and the Human Resources Director)
The Campus President shall ask the official or the principal campus unit to elect or
designate one representative to be a member of the Committee. A fter appropriate
consultation, the President shall appoint one member from among persons within each
constituent group.
Committee appointments are for two or three years. Approximately one-half of the
appointments serve two year and the remainder three year terms. Members whose
terms have expired may request reappointment.
Meeting Schedule
Committee meetings shall be held regularly, not less than four times during a calendar
year. The Committee shall call additional meetings as necessary.
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Section 4: College Offices, Centers, Special Programs, and Services
If the Equity and Diversity Committee meets to consider a case or circumstances
involving one of its members, it will meet in the absence of that member.
Committee Responsibilities
The Committee has the following responsibilities:
Charge 1: To recommend Affirmative Action Policy to the Campus President and review
the implementation of approved policy.
Charge 2: To provide assistance to the campus Diversity Officer
•
Review and recommend Equity and Diversity Policy
•
Identify areas on campus where problems exist regarding Equity and Diversity
•
Help develop reporting processes to improve the Equity and Diversity Program
•
Review and recommend appropriate action on College practices and policies
concerning recruitment, selection, promotion, and termination of College personnel
when circumstances arise calling for the committee’s involvement.
Charge 3: To assist in developing outreach activities to enhance the Campus’ overall
promotion of its Equity and Diversity Program.
•
Assist the campus Diversity Officer to develop and implement workshops and inservice training to promote campus awareness of Affirmative Action, discrimination,
and to conduct sessions to sensitive campus constituencies to sexual harassment.
•
Review Campus publications for consistency with University Equity and Diversity
policies.
•
Establish advisory guidelines for composition of campus committees with respect
to diverse representation. R eview the annual progress report on Equity and Diversity
before its submission to Campus.
Charge 4: To carry out University policies in the “SUNY Grievance Procedure” to review
allegations of discrimination.
•
Select grievance chair.
•
Establish a panel for an ad hoc tripartite grievance committee.
Charge 5: Consider only written requests for Affirmative Action
Charge 6: To serve as constructive critic on the campus Equity and Diversity Action
Plan.
•
Assist in the annual review of the Campus Equity and Diversity Plan.
•
Recommend revisions of the campus Equity and Diversity Plan to the President.
Charge 7: To review and recommend appropriate Equity and Diversity Policy for
recruiting, admitting, and retaining students.
•
Review policies on student grievances and recommend changes when necessary
•
Recommend and promote a sound Equity and Diversity Recruitment Policy for
students
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Section 4: College Offices, Centers, Special Programs, and Services
Charge 8: Consult with the Director of Human Resources whose role it is to ensure that
Campus personnel adhere to University and Campus Affirmative Action Search Policies
and Procedures.
•
Conduct semi-annual reviews of search outcomes as reported by the Human
Resources Department
The Affirmative Action/ Equity and Diversity Office is located in Horton Hall Room 210.
Athletics
The College is committed to the ideals of a quality intercollegiate athletic program that
helps offer its students a quality educational experience. The program educates student
athletes in good sportsmanship, leadership, teamwork, health, well-being, loyalty, and
overall character development.
The Intercollegiate Athletic Program supports and expands the educational experience
offered by the College. The program serves as a laboratory for the education of the
student athletes and is conducted in keeping with the College’s general educational
mission.
The Director of Athletics reports to the Senior Vice President and CFO and has the
following responsibilities:
• the Intercollegiate Athletic Program
• all activities generated from Nold Hall, including the adjacent athletic fields
• the College’s summer camps
• the Golf Driving Range
The Athletics Department is located in Nold Hall.
Audits
The Senior Vice President and CFO for Administration & Finance has responsibility for
coordinating all campus audits and preparing the College's official response to all audit
findings, which are then assembled in report form and forwarded to the agency
responsible for the issuance of the audit report.
Auxiliary Enrollment Services
This office performs the following duties:
•
Offer high school guidance and transfer counselor outreach
•
Assist with campus recruitment events
•
Perform community outreach
•
Transfer student outreach
•
Transfer credit evaluation
•
Process curriculum changes
•
Readmit students
•
Conduct placement testing
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Section 4: College Offices, Centers, Special Programs, and Services
Auxiliary Enrollment Services is located in Laffin Hall.
Auxiliary Service Corporation
The Auxiliary Service Corporation (ASC) of Farmingdale State College is a private notfor-profit organization that is authorized to operate on campus under the terms of an
agreement with the State University of New York. The Corporation promotes
educational and social relationships among students, faculty, and staff.
The Auxiliary Services Department is located in Laffin Hall, Room 125.
Budget Control and Development
The Controller develops the budget and ensures that State funds are expended in
keeping with allocation levels and appropriate State purposes. SUNY’s fiscal period runs
from July 1st of each year through June 30th of the following year. As soon as
notification has been received regarding the campus’ share of SUNY’s legislated
allocation, the Controller distributes the funds to the individual campus accounts and
notifies the department managers of their allocation. Changes may be needed in the
distribution from one area to another. (If additional funds are needed, request should be
made to the Dean or, where appropriate, the area Vice President. Departmental requests
for transfer of funds between departments should be directed, with the approval of the
appropriate vice president, to the Controller, allowing a minimum of one week for
processing.)
Budget Control and Development is located in Horton Hall, room 160.
Campus Safety Advisory Committee
The Campus Safety Advisory Committee was established to provide advice and written
reports on issues relating to personal safety on the campus, as well as to meet the
requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics Act. Additionally, the committee informs the campus community of
prevention programs, intervention programs, awareness programs, and ensures that the
College adheres to all safety policies and regulations such that there exists a safe work
and learning environment. The committee is comprised of members of all campus
constituencies and, in accordance with State law and State University regulations, must
have as its membership a numerical majority being female.
To bring concerns to this committee, you may either ask your student government
representative, faculty representative, union representative, or the Chief of University
Police as Chair of the committee to represent your views, concerns and/or needs.
Campus Mental Health Services
Campus Mental Health Services (CMHS) provides a wide range of professional
counseling services to all students. These services are free . Accepted standards for
confidentiality are followed at all times. Counseling is offered for individuals, couples,
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Section 4: College Offices, Centers, Special Programs, and Services
and groups. Effort is made to arrange meeting times that will fit with a student's
academics schedule.
Among the areas that can be addressed through CMHS are anxiety and stress
management, coping and problem solving skills, relationship issues, depression, family
crisis, trauma and loss, adjustment to college life and living, anger management,
communication skills, substance use and abuse, and habit disorders.
Specialized assessment services can be arranged and a wide range of educational and
personal growth oriented programs are presented throughout the year in settings such
as classrooms, residence halls, and student center meeting rooms, to provide members
of the campus community with opportunities to explore areas of personal interest and
development.
CMHS serves as a liaison and information source for students who may be best met by
resources in the local community and strive s to be available for prompt response to
urgent personal and community situations that may arise. For further information, call
(631) 420-2006 or email [email protected]. Please be aware that if this an
urgent or emergency situation please contact University Police at (631) 420-2111
immediately - do not use email.
Further information is available at http://www.farmingdale.edu/campus-life/studentsupport-services/personal-counseling/
Campus Mental Health Services is located in Sinclair Hall, Room 101.
Career Services
Career Services provides the following services to students: career counseling and
assessment; resume, interview and job-search preparation; assistance with job
placement and non-credit bearing internship placement, career workshops, a career
resource library, on-campus recruitment, web-based job search, and annual career/job
fairs. These services are available to every student at Farmingdale State College.
Career Services also issues an annual report on the employment placement of our
graduates and those who continue their education. The report contains information
regarding curriculum areas, schools that our graduates now attend, employers and job
titles. The report is available from Career Services.
To make an appointment to speak with a Career Counselor, call 631-420-2296 or email
[email protected].
Career Services is located on the 2nd floor of Laffin Hall and in the Student Success
Center in the Library.
Center for International Students and Study Abroad (CISSA)
International Students:
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Section 4: College Offices, Centers, Special Programs, and Services
The CISSA provides a variety of services for all International Students. These include:
• Working with the Office of Admissions, the Center supplies accepted
International Students with the necessary forms to attain an F-1 or J-1 student
visa.
• Providing counseling and assistance to International Students seeking a ch ange
of status or applying for special privileges such as Curricular Practical Training or
Optional Practical Training, as well as Travel Endorsements necessary for reentry into the country.
The Center operates as a U.S. Department of Justice-approved program responsible for
reporting student status each semester to the U.S. Immigrations and Customs
Enforcement (USICE) of the U.S. Department of Homeland Security through the
Student & Exchange Visitor Information System (SEVIS).
Study Abroad:
The CISSA also serves students who wish to study abroad during their college years.
CISSA provides information for Study Abroad programs offered by SUNY colleges and
other universities.
The State University of New York is making great efforts to expand its academic
presence throughout the world and to make study abroad an accessible, viable, secure
and rewarding option for our students. SUNY is proud to offer an incomparable array of
study abroad opportunities, with more than 400 programs in 54 countries, where
students can study subjects from anthropology to music composition to zoology, at
graduate and undergraduate levels, in several languages and settings. SUNY is working
closely with partners, including the leading educational institutions of the world, to
ensure a safe and comfortable environment in which to live and learn.
SUNY is proud to offer an incomparable array of study abroad program opportunities,
posted at www.studyabroad.com/suny.
All students interested in participating in Study Abroad must come through the Center
for International Students and Study Abroad. The office can be reached at 631-4202624/2479 or online at: http://www.farmingdale.edu/academics/centersinstitutes/international-education/pre-arival-guide/welcome.shtml
The Center for International Students and Study Abroad (CISSA) is located in Laffin
Hall, room 302.
Center for Teaching, Learning and Technology (CTLT) - Faculty
Development Activities and Services
The Center for Teaching, Learning and Technology at Farmingdale State College
supports faculty development activities at Farmingdale State College. T he CTLT helps
advance the College’s commitment to excellence in teaching and learning by providing
interactive faculty development opportunities; supporting technologies that enhance the
teaching and learning process; encouraging innovation in pedagogy; and promoting
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Section 4: College Offices, Centers, Special Programs, and Services
services and programs that assist with course development, instructional delivery,
assessment, and scholarship.
CTLT is located in Greenley Hall.
Children’s Center
The Children’s Center at Farmingdale State College is a non-profit center that provides
childcare services to children of students, faculty, and staff. T he Center provides a
secure and stimulating environment for children from 8 weeks to five years of age.
Priority is given to children of students who are taking at least six credits per semester.
They can be reached at 631-420-2125 and online at:
http://www.farmingdale.edu/campus-life/student-support-services/childrenscenter/index.shtml
A map showing the location of the Children’s Center is available online at
http://www.farmingdale.edu/campus-life/student-support-services/childrenscenter/pdf/map2_center.pdf
College Archives
The College Archives, located in the basement of the library, Greenley Hall, are available
for research by appointment only. For further information, contact Karen Gelles at 63142-2430 or [email protected].
Corporate and Professional Development
Farmingdale State College, as the first public institution on Long Island, has shown its
commitment to the community, and especially to business and industry by providing
comprehensive adult learning services of the highest quality for more than eighty years.
The Office of Corporate and Professional Development develops business partnerships
with local industries to address the needs of both large and small corporations
throughout Long Island and beyond.
At Industry Forums, CEOs share their requirements regarding the training and
retraining of their employees, and information that will allow the College to restructure
its curricula to better prepare students for a seamless transition from the classroom to
the workplace. Farmingdale State College also addresses the needs of the private sector
by offering custom-designed training programs for corporate employees.
The College and its corporate partners offer students the opportunity to gain valuable
experience in actual work situations through internships offered by local businesses.
The Corporate and Professional Development Office is located in Horton Hall, Room
120.
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Section 4: College Offices, Centers, Special Programs, and Services
Dean of Students
The Dean of Students reports to the Vice President of Student Affairs and directly
supervises the Director of Student Activities. The Dean of Students develops and assigns
Academic Plans for students who are approved for a waiver of Title IV financial aid
eligibility by the Director of Financial Aid, serves as advisor for student groups, serves as
advisor for various Student Government clubs, oversees student discipline and the
judicial process, oversees new student orientation, and serves on various committees at
the directive of the Vice President for Student Affairs.
The Dean of Students is located in room 314, Laffin Hall.
Department Chairs
Designation
Members of the academic staff in charge of departments or divisions shall be designated
as chairs. These designations are in addition to their academic rank.
If there is a vacancy for the position of chair of an academic department, the Dean shall
notify all faculty members of the Department as to the schedule for submission of
applications. Faculty members of the Department who wish to apply for the position
shall forward a l etter of intent to the Dean. If the vacancy persists within an academic
department, the Dean may invite qualified faculty from other departments to apply. In
addition, the position of chair may be offered to a new hire.
A screening committee, including the Dean and/or the Associate Dean of the School in
which the Department is located, the Provost (or designee) and at least three elected
representatives of the department, will review applications and interview all candidates
to make a recommendation to the President.
The President shall designate department Chairs. S uch designation shall be for any
period up to three years. The President may relieve a Chair of his or her duties at any
time.
Duties
The Academic Department Chair is responsible to the Dean of the School for the
operation of the department within the framework of divisional and college policy. The
Academic Department Chair will carry out the following duties:
Responsibilities
Each Academic Department Chair is responsible to the respective Dean for department
operations within the framework of divisional and college policy.
Each Department Chair has the following responsibilities:
Regarding Curricula
• reviews the required periodic program study in consultation with the faculty or
appropriate
departmental
committee(s),
submitting,
if
necessary,
recommendations for revision
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Section 4: College Offices, Centers, Special Programs, and Services
• prepares all Assessment Reports
Regarding Grading
• Collects adjunct grade rosters each semester
• Encourages faculty to make grade rosters accessible to the chair at the end of
each semester
• Archives grade rosters in the department office for at least seven years
Regarding Students
• certifies student’s Intent to Graduate by completing the Graduation Evaluation
Form provided by the Registrar
• assists students in determining course schedules including Course Drop/Add,
Course Substitution/Course Waiver and Transfer Credit Evaluation
• determines students’ academic status, including probation, suspension and
reinstatement using Reinstatement Decision Form available from the Registrar
• decides upon student requests for secondary major or degree.
Regarding Faculty
• coordinates and supervises the department
• coordinates, recruits, and recommends candidates as new department staff
members according to established college procedures
• provides input concerning appointment, promotion, dismissal, salary, and other
personnel matters in accordance with college policy
• develops faculty schedules, pre-registration activities, facilitation of advisement,
and student orientation; assigns and directs faculty participating in these
activities
• communicates information from the deans to the faculty
Regarding Budget
• prepares the annual budget request in consultation with department faculty
• assumes responsibility for the expenditure of assigned funds
Regarding the College
• serves as liaison for the department with appropriate outside agencies and
graduates
• nominates members for the external Departmental Advisory Committee to the
President of the College
• in consultation with the department’s faculty, convenes meetings with
department faculty and establishes communication with other offices of the
college regarding department matters, as appropriate
• assists in mentoring their faculty
•
•
Assistant Academic Department Chair
In departments determined by the Provost in consultation with the Dean, that
require an assistant chair, such individuals will be appointed by the Provost upon
recommendation of the Dean and Department Chair. Responsibilities include,
but are not limited to:
running the department in the absence of the Chair
carrying out the duties as designated by department chair, including r ecruiting
and advising student and the staffing and supervising adjunct faculty.
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Section 4: College Offices, Centers, Special Programs, and Services
See the Campus Telephone book for the location of each Department Chair.
Disability Services Center
Farmingdale State College is dedicated to the principle that equal opportunity be
available to each student to realize his/her fullest potential. Our services are designed to
meet the unique educational needs of currently enrolled students with documented
permanent or temporary disabilities. Free services are provided to each student in
accordance with his/her needs on a case-by-case basis. The goal is to assist each student
with a disability to function as independently as possible, and to participate in university
activities according to his/her interests and abilities. Services based on documented
individual needs include:
• Pre-enrollment interviews and advisement
• Personal, academic and career counseling
• Registration assistance
• Referral to campus resources for assistance
• Advocacy
Students who seek accommodations (e.g. extra time for tests, readers, sign-language
interpreters) are required to meet with the Director of the Office for Students with
Disabilities for review of their special needs and present documentation regarding their
disability.
The Office is located in Laffin Hall. Further information is available at (631) 4202411/6174 and online at: http://www.farmingdale.edu/campus-life/student-supportservices/support-services-students-disabilities/
Educational Opportunity Program
The Educational Opportunity Program provides for the admission and support of New
York State residents who are historically economically and academically disadvantaged.
All such students will have demonstrated the academic potential to succeed at the
college level and once accepted receive various academic, personal and financial support
services. Applicants must select EOP on the SUNY application for consideration and
must meet the academic guidelines for admission as determined by the college and the
financial guidelines as established by the Office of Opportunity Programs in Albany.
For further information, please call 631-420-2230.
Electronic Security Systems (See University Police)
Farmingdale College Foundation
The Farmingdale College Foundation is a not-for-profit corporation that provides
financial assistance in advancing the purposes and development of the College. The
Foundation provides scholarships, faculty development grants, and support of programs
and projects that are not funded by the State budget. The Foundation also receives gifts
and bequests from individuals, foundations and other organizations and institutions.
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Section 4: College Offices, Centers, Special Programs, and Services
Its membership consists of a volunteer board of directors that are representative of
business and industry, as well as the education community. Its directors serve without
compensation. For further information, contact Dr. Henry Sikorski, 631-420-2142.
Financial Aid Office
The Financial Aid Office participates in all Title IV and New York State grants and
award programs. Responsibilities:
• maintain all federal and state financial aid funds
• manage financial aid funds
• administers College Work Study Program for eligible students
• evaluate and implement financial aid policies
• implement financial aid programs and workshops at both internal and external
affairs
• simplify financial aid application process for students
• evaluate all student requests for financial assistance in accordance with
established criteria
• coordinates and approves appeals for waivers of Satisfactory Academic Progress
for all federal Title IV and state aid programs
• disburse financial aid funds to all qualified students
The financial aid office is located in Laffin Hall, room 324.
Fraud Hotline
Farmingdale State College is committed to the timely identification and resolution of
issues related to suspected fraud, waste, abuse or irregular activities that may result in
the inappropriate use of its funds or other College resources. The purpose of the Fraud
Hotline is to enable faculty, staff, students and others to report suspected activity.
These activities include theft, loss, misuse or other inappropriate action involving
College funds, equipment, supplies or other college assets.
This Hotline service is not a substitute for, nor does it supersede, any existing reporting
methods or protocols already in place. Personnel issues, academic misconduct or other
matters should be communicated to the appropriate College office.
If you suspect fraud, waste, abuse or irregular activities within the Farmingdale campus
community, you may report these concerns anonymously to the College’s Internal
Control Officer using any one of the following communication channels:
•
Call: 631-420-2083
•
Fill out an online form, available at:
http://www.farmingdale.edu/administration/administration-finance/fraudhotline/ Farmingdale State College
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Section 4: College Offices, Centers, Special Programs, and Services
•
Write to:
Farmingdale State College
Internal Control Office
Horton Hall Room 155
2350 Broadhollow Road
Farmingdale, NY 11735
You do not need to include your name; however, you may want to include your name
and contact information in the event questions arise. Reports to the Hotline should
contain as much information as possible to support the allegation and facilitate the
investigation. Due to confidentiality concerns, it may not be possible to inform users of
the process or outcome of any investigation or action taken.
All submissions will be handled in a timely manner by the Internal Control Officer who
will determine the appropriate action to be taken. A committee within Administration
will be apprised of all allegations and resolutions. All information will be confidential to
the extent permitted by law. Retaliation against anyone who has made a report in good
faith under this process is strictly prohibited. Intentional use of this process to make
false allegations may result in disciplinary action.
SUNY’s Fraud Policy and reporting information can be found online at
http://www.suny.edu/sunypp/documents.cfm?doc_id=79.
Fulbright Programs
Fulbright grants support research, internships, and graduate study to over 100 foreign
countries. Applications are due in October of each year. Farmingdale students can apply
during their senior year of the college or at any time after they have completed the
bachelors' degree.
Candidates must be U.S. citizens who will hold a bachelor's degree or its equivalent
prior to receiving the grant. To be competitive, candidates should have a GPA of at least
3.3. College and university students must apply through their campus Fulbright
Program advisor. Grants provide funds for transportation, language or orientation
courses, where appropriate, tuition, books, maintenance for one academic year, and
limited health and accident insurance.
The FSC Fulbright coordinator is Dr. Beverly Kahn, [email protected],
631-420-2396.
Grants: Office of Research and Sponsored Program
Development
The Director of Research and Sponsored Program Development reports to the Provost
and serves as the College’s pre-award grant administrator.
The Office of Research and Sponsored Program Development:
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Section 4: College Offices, Centers, Special Programs, and Services
•
•
•
•
•
•
•
supports faculty/staff pursuing external funding for their research and creative
activities
identifies appropriate external sponsors
publicizes grant opportunities
reviews grant application and request for proposal (RFP) guidelines
edits applications/proposals
prepares budgets for pre-award proposals (in consultation with the campus
Research Foundation Grants Director)
ensures timely submission of proposals.
Completed grant application must be reviewed by the Director of Research and
Sponsored Program Development and approved by the appropriate College official prior
to submission to the funding agency.
In addition, the Office of Research and Sponsored Program Development hosts
workshops on finding funding opportunities and coordinates meetings with external
funding agencies (federal and other).
The Grants Office is located in room 110 Horton Hall and online at:
http://www.farmingdale.edu/administration/provost/grants/
Green Building Institute at FSC
The Green Building Institute (GBI) was established in fall of 2010 with a s eed grant
from the US Department of Education. The main objective of the Institute is to provide
support to faculty members of the College in developing curriculum and teaching
various aspects of green building and sustainably built environments. To support these
activities, the Institute is engaged in faculty development through research, workshops,
seminars, and conferences. The Institute also helps local high school teachers to develop
sustainability related curricula for their students. Further, the Institute develops,
organizes, and offers green building related courses for industry and the professions.
The Green Building is located in Lupton Hall and online at:
http://www.farmingdale.edu/academics/centers-institutes/green-building-institute/
Greenley Library
The Library, with seating for 800 students, supplements classroom instruction by
providing printed, digital, and audiovisual materials for assignment and recreational
reading, reference, research, and independent study.
The Library is open six days a week during the academic year. Hours during the
academic year are 8:00 a.m. to 9:00 p.m. on Monday through Thursday, 8:00 a.m. to
5:00 p.m. on Friday, and 9:00 a.m. to 5:00 p.m. on Saturday. Holiday, intersession, and
summer hours are posted at the appropriate times.
Librarians provide reference services and instruction for the individual reader, prepare
bibliographies for specific subject areas, and, in its new state-of-the-art Information
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Section 4: College Offices, Centers, Special Programs, and Services
Literacy Lab, offer Information Literacy instruction in the use of the Library, proper
research procedures, and the management and evaluation of information.
The Library’s online catalog provides access to not only its own collection but also to the
collections of all 64 SUNY campus libraries. Open stacks permit browsing through the
circulating collection of over 110,000 volumes. Students and faculty have access to
material not owned by the Library through the Library’s interlibrary loan service; the
SUNY Open Access Program, which allows students and faculty to directly borrow
materials from all 64 SUNY libraries; the SUNYConnect program, which allows patrons
to do an online request to have any of the over 18 million volumes in the SUNY libraries
delivered to Farmingdale within 72 hours for their use; and the LILRC Research Loan
Program, which allows students and faculty to do research in specific subject areas at
most libraries on Long Island. The Library has a collection of about 550 print journals,
including an extensive collection on microfilm. Access to these journals is provided by
over 80 web-based index/abstract databases. The full-text journal databases that the
Library subscribes to provide access to over 14,000 full-text journal titles. The Library
also provides access to approximately 70,000 e-books through Ebrary and Netlibrary.
All of these databases are available to students and faculty from any computer on
campus and also from home through the library’s remote database service. The
librarians who oversee the various collections in the library — circulating books,
reference, audio/visual, and serials — work closely with the faculty in the academic
departments on collection development, that is both the acquiring of new material and
the weeding of old material.
The Library has been designated as a virtual depository for the federal government
documents and has a large collection of audio-visual materials, along with viewing and
listening equipment.
Health and Wellness Center
The mission of the Health and Wellness Center at Farmingdale State College is to
provide high-quality, cost-effective health and wellness services within a holistic
philosophy, working in cooperation with other areas when necessary in meeting the
needs of a diverse student population and enabling them to attain their educational
goals.
The physical, mental, emotional, spiritual, occupational, environmental, and
social/multicultural components of the campus wellness model are incorporated in a
multi-disciplinary approach to overall wellness. T he Health and Wellness Center is
committed to being proactive in addressing overall well-being, pertinent issues, quality
improvement, and student satisfaction, and in making students partners in their own
wellness.
In one setting, two worlds of medicine work in a complementary manner to best address
the “whole person” and his/her overall wellness. A cupuncture, chiropractic, massage
therapy, yoga/meditation, hypnotherapy, and reiki are available in addition to
traditional medical services. A relaxation/aromatherapy room is also available to enable
students to escape from their busy schedules, to relax, and to alleviate stress.
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Section 4: College Offices, Centers, Special Programs, and Services
Nurses are available for immediate assessment, and physicians further evaluate and
treat students during clinic sessions. All students must have a completed health record
on file and a cu rrent Farmingdale student identification card in order to be seen.
Athletic physical examinations and EKGs are also available, and a women’s health clinic
is held bi-weekly on Wednesdays, as well. Laboratory services are on site, and many
medications are available if needed. Health and Wellness Center staff include registered
nurses, physicians, an alcohol and other addictions counselor, and secretarial staff.
The Health and Wellness Center is located next to Memorial Hall and online at
http://www.farmingdale.edu/campus-life/student-support-services/health-wellnesscenter/.
Human Resources
The Department of Human Resources provides a wide variety of services for current
employees and potential employees of Farmingdale State. The College personnel that
we serve include administrators, faculty, professional staff, and classified service
employees. In addition to facilitating all aspects of the employment process, payroll,
and administering a comprehensive benefits program, our office plays an active role in
employee relations, staff development, compliance with federal and state laws and the
facilitation of SUNY-wide programs.
PAYROLL: Paychecks for all employees are received on a bi-weekly basis under a
schedule established by the State of New York through the Department of Audit and
Control in Albany, New York. Most full-time employees are processed on an annual
salary basis paid bi-weekly (normally 26 pay periods) over a period of 12 months.
Salary checks are distributed on campus by department on alternate Wednesdays.
EXTRA SERVICE: Involves approved part-time service at an employee's own campus or
another unit of State University. Payment is made by the employing unit. Due to the
Reinvestment Agreement of the mid-1990’s, extra service is reviewed on a case by case
basis. Prior approval of the President for Extra Service is required and is obtained by
submission of an Extra Service Approval Form (UP-8). There are restrictions on the
amount an individual can earn on Extra Service. For faculty, the limitation is 20 percent
of base salary for the academic year and up to an additional 20 percent over the
summer. For Professional Staff, the limit is 20 percent of base salary for the calendar
year beginning September 1. Please contact Human Resources or Accounts
Payable/Payroll for further information.
Human Resources is located in Whitman Hall. Darlene Hayhow, Payroll Manager, can
be reached at 631-420-2325, and [email protected].
The payroll’s webpage is: http://www.farmingdale.edu/administration/administrationfinance/human-resources/payroll.shtml
19
Section 4: College Offices, Centers, Special Programs, and Services
Internal Control
The New York State Governmental Accountability, Audit and Internal Control Act,
Chapter 510 of the Laws of 1999, requires that all state agencies institute a formal
internal control program. The internal control program at Farmingdale is designed to
ensure that the College safeguards its assets, provides accurate and timely financial
data, encourages operational efficiency and economy, and promotes adherence to
applicable laws, regulations, contracts and management directives.
An internal control system is the integration of the activities, plans, attitudes, policies
and efforts of the people of an organization working together to provide reasonable
assurance that the organization will achieve its objectives and mission.
The Employee’s Responsibility
The College’s Internal Control Program functions most effectively with the cooperation
and involvement of all employees. Competence and professional integrity are essential
components of a sound internal control program. Employee responsibilities include:
• Fulfilling the duties and responsibilities established in job descriptions and
meeting performance standards;
• Taking reasonable steps to safeguard assets against waste, loss, unauthorized use
and misappropriation;
• Reporting breakdowns in internal control to your supervisor;
• Attending internal control training programs; and
• Responding to the requirements of periodic internal control reviews in your
department.
A description of Farmingdale State College’s Internal Control Program can be found
online at http://www.farmingdale.edu/administration/administrationfinance/internal-control.shtml
If you have questions regarding Internal Control please contact the Internal Control
Office at 420-2166.
International Student Services
See the College Catalog for the Center of International Students and Study Abroad
(CISSA) and the College webpage for International Education information.
Institute for Networking Systems Technology and Education
Programs
The Institute for Networking Systems Technology and Educational Programs (INSTEP)
in the School of Business offers credit bearing and non-credit bearing courses in the
latest Networking Technologies. Credit bearing courses are offered cooperatively with
the Computer Systems Department. These courses can be used as electives in several
bachelor degree programs campus. They can also be applied toward Network Training
Certification as specified by the CISCO Networking Academy, which operates under the
Institute. INSTEP conducts campus seminars and workshops in new technology
developments in Computer Networking & Communication that are available to both
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Section 4: College Offices, Centers, Special Programs, and Services
professionals and students. For additional information, contact Alexis Greenidge at
[email protected].
Institute for Research and Technology Transfer (IRTT)
The Institute for Research Technology Transfer (IRTT) was established in 1996 to
support the economic growth of Long Island. The Institute provides local industries with
ready access to modern, cost-effective manufacturing systems and faculty at the cutting
edge of technology. IRTT’s services to small and medium-sized companies include:
Partnerships to secure R&D funds and Federal and State funds, collaborative applied
research, demonstrations of state-of-the-art technologies to enhance industrial
competitiveness, professional consulting and the dissemination of current knowledge
and new techniques.
Institute for Research Technology Transfer (IRTT) is located in Lupton Hall and online
at http://www.farmingdale.edu/academics/centers-institutes/institute-researchtechnology-transfer/
Instructional Technologies Support Center (ITSC)
The Instructional Technologies Support Center assists faculty in integrating emerging
and existing instructional technologies into their curriculum. Support options range
from design and development consultation and training to digital media production.
ITSC staff presently design, install, and maintain the College’s Technology Enhanced
Classrooms offering orientation seminars and emergency technical support. The Center
manages the distribution and maintenance of all general-use video, audio support and
computer display equipment as well as instructional media equipment installed in all
lecture halls and media viewing facilities. With both C and Ku-band dishes, the ITSC has
the ability to downlink, record and/or distribute satellite programming throughout the
campus.
The Instructional Technologies Support Center is on the third floor of the library,
Greenley Hall and can be reached at http://www.farmingdale.edu/academics/centersinstitutes/instructional-technology-support-center/services.shtml
Long Island Educational Opportunity Center (LIEOC)
The Long Island Educational Opportunity Center is designed to provide tuition-free,
non-degree education for educationally and economically underserved persons who are
not attending secondary schools, and who are not eligible for admission to College.
Students who enroll in Long Island Educational Opportunity Center courses to complete
high school diploma requirements are encouraged to qualify for college admission
and/or gainful employment through continuation of coursework in vocational or college
preparatory programs.
The Long Island Educational Opportunity Center offers GED and college preparatory
courses in communications skills, mathematics and science; English as a Second
Language for the foreign-born; vocational skills training and upgrading in business
office skills; and home care provider and nurse assistant programs.
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Section 4: College Offices, Centers, Special Programs, and Services
The Center further serves the community through various public service programs such
as work/study or on-the-job training programs with local businesses and industry. It
works with community agencies, local employers, and higher education institutions by
serving people who desire academic upgrading or vocational skills development.
The Center provides academic and counseling services at three locations
• 269 Fulton Avenue, Hempstead 631-489-8705
• 1090A Suffolk Avenue, Brentwood 631-434-3740
• Hooper Hall on the Farmingdale campus 631-420-2280.
Many Long Island Educational Opportunity Center students are also prime college
referrals to the Educational Opportunity Programs (EOP) sponsored by New York State
at many State University of New York campuses, and Higher Educational Opportunity
Programs (HEOP) at private independent colleges and universities.
The Long Island Educational Opportunity Center is located in Hooper Hall and online at
http://www.lieoc.org/
Mail and Supply
This department is responsible for all incoming and outgoing deliveries of the campus,
including postal mail, express mail, and vendor deliveries. All materials and supplies
ordered by the College are first verified for quantity and are then routed to the
appropriate campus department. This department is also responsible for the control and
distribution of all expendable office and sundry supplies used on campus.
Mail & Supply segregates all outgoing mail by department, thus allowing them to
monitor the expenses incurred by each department on campus. A s ummary of this
information is prepared for the Budget Office.
The Mail and Supply Department provide the following classes of mail services:
• First Class, Second Class and Third Class Mail, Express Mail, Priority Mail, Air
Mail
• Certified, Registered, and Special Delivery Mail
• Bulk Mail
• Business Reply Mail
• Media Mail (previously called Book Rate and/or Library Mail)
• Insured Mail
Farmingdale State College is registered with the United States Postal Service as a nonprofit educational institution. Any abuse of private use of this service is a violation of the
law which could result in a loss of this privilege.
The College retains the right to open and inspect all outgoing mail and packages to
ascertain appropriate use of our postal status. Personal use of our campus postage meter
is strictly prohibited.
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Section 4: College Offices, Centers, Special Programs, and Services
Mail & Supply is located in the Service Building and online at
http://www.farmingdale.edu/administration/administration-finance/mailsupply.shtml.
Office of Institutional Advancement (Communications)
The Office of Communications disseminates all news of the campus and the campus
community to various news media.
The Office of Communications, part of Institutional Advancement, is located in Room
115 Horton Hall and online at
http://www.farmingdale.edu/administration/institutional-advancement/
Office of Research and Sponsored Program Development
The Office of Research and Sponsored Programs (ORSP) encourages and supports
faculty and staff pursuing externally funded research or creative activities. The ORSP
works with faculty and staff to determine their interests, identify appropriate external
sponsors and collaborate with them to prepare applications, budgets and coordinate
timely submission. The ORSP also hosts workshops to train faculty/staff on various
aspects of the grants process.
The Office of Research and Sponsored Program Development is located in Horton Hall
and online at http://www.farmingdale.edu/administration/provost/grants/.
Payroll
The New York State payroll period is two weeks long. It starts on a Thursday and ends
two weeks later on a Wednesday. Paychecks are issued every other Wednesday for the
Administrative payroll cycle. You will receive your first paycheck approximately four
weeks after you start. Paychecks and direct deposit advices are distributed to
departments on Wednesday payday as soon as they have been sorted and recorded by
Human Resources staff. Delivery may be delayed due to the late arrival of checks
because of holidays, weather, or post office distribution problems. Paychecks that are
not delivered by departments on payday are held in the Laffin Hall safe, where they
must be personally claimed and signed for by the employee. Adjunct faculty paychecks
and direct deposits advices are mailed directly to their homes.
Paychecks are processed in Albany by the Office of the State Comptroller based on
information provided by this agency. When you receive your first paycheck, review it to
make sure it is accurate.
Direct Deposit
Checks may be deposited directly to any financial institution that is a member of the
Automated Clearing House (ACH). Some banks offer special benefits to employees who
elect direct deposit. Employees are strongly encouraged to participate in the Direct
Deposit program.
Payroll Deductions
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Section 4: College Offices, Centers, Special Programs, and Services
Federal and state tax withholding, social security, and Medicare deductions are required
for all employees. Union dues or agency fees are mandatory for all employees appointed
to titles placed in the negotiating units.
Salary Increments and Increases
Employees receive periodic increases in salary based upon the terms and agreements
negotiated between the State and the unions representing State employees.
If you have any questions on the above information please call the Office of Payroll 631420-2325.
Lag Pay
As a New York State employee, you will be paid on a lag basis. This means that when you
receive your paycheck, you are being paid for the two-week period which ended two
weeks prior to pay day. New employees who begin work on the first day of a pay period
must therefore wait four weeks before receiving their first paycheck. The first paycheck
represents compensation for the first two weeks of work. If you should go off the payroll
for any reason at the end a pay period, you will receive a final paycheck two weeks after
your separation date paying you for your last two weeks of work.
When a Management/Confidential Employee is newly hired, they are placed on the
salary withholding program. A s a result, the employees will have one day of pay
withheld from each of their first five paychecks. These days will be repaid upon
separation from State service at the daily rate of pay in effect at the time of separation.
Payroll is located in Whitman Hall. Darlene Hayhow, Payroll Manager, can be reached
at 631-420-2325, and [email protected].
The payroll’s webpage is: http://www.farmingdale.edu/administration/administrationfinance/human-resources/payroll.shtml
Physical Plant
The Maintenance Operations Center is located in the Service Building. The Physical
Plant consists of:
• campus safety
• capital equipment
• capital improvement budget
• central receiving
• custodial service
• construction management
• energy management
• facilities planning
• maintenance of roads and grounds, parking lots, eight miles of primary and
secondary roads
• mechanical equipment maintenance (heating, utilities, and air conditioning)
• moving and trucking
• sewage treatment
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Section 4: College Offices, Centers, Special Programs, and Services
•
•
•
structural maintenance
transportation
utilities distribution (electric, gas, and domestic hot and cold water, steam, and
hot water for heating)
The Physical Plant is located in the Service Building and online at
http://www.farmingdale.edu/administration/administration-finance/physical-plant/
For normal repairs, complete an online work order. The work order forms can be
reached through Quick Links on the college’s website. Go to Work Orders and follow the
instructions.
For emergency work, call ext. 2018.
Police Department
The University Police Department provides for the safety and well-being of all members
of the campus community.
Services are available 24 hours per day, 365 days of the year by calling extension 2111
from any on-campus phone. This office provides emergency service, traffic control,
crime prevention, and law enforcement duties. All University Police Officers have police
officer status and authority.
The University Police Office issues official college identification cards and parking
permits. More information is available under “University Police.”
The Police Department is located in its own building, next to the Greenhouses, by the
Route 110 entrance.
Property Control
The Property Control Department is dedicated to assisting the campus in many areas.
Contact the Property Control Clerk at 2575 to get forms or download from the website,
http://www.farmingdale.edu/administration/administration-finance/physicalplant/prop-control.shtml.
Off Campus Use of Farmingdale State College Property
The individual’s manager or supervisor authorizes off-campus use of
Farmingdale property. It is expected that laptops will be the primary area where
property is used off campus. When Farmingdale property is used off campus, the
person signing out the equipment should:
•
•
•
consider using a sign-out list to track the equipment
reinforce the importance of the borrower being responsible for the equipment
emphasize the importance of the borrower returning the equipment in the same
condition in which it was signed out
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Section 4: College Offices, Centers, Special Programs, and Services
Purchasing Department
State operating funds and IFR funds are covered by the State Finance Law and
Flexibility Legislation applicable to the State University. These laws and regulations
apply to all University Departments and activities using State Operating and IFR funds.
Procedure
Each Farmingdale State College Department has personnel authorized to submit a
purchase requisition electronically in the SUNY Finance and Management System. Only
Department Heads are authorized to electronically approve the requisition. Once
approved, the requisition is transmitted electronically to Purchasing where it is
reviewed, approved, and then a Purchase Order is issued. Purchase Orders are normally
mailed to vendors unless stated that they need to be faxed and a fax number is provided.
If the purchase is utilizing a State Contract, the contract number must be noted on the
Purchase Requisition. If a vendor is a New York State Certified Minority or Woman
Owned Business, it must also be noted on the Purchase Requisition. Please note this on
the comment section of the requisition.
For further information, consult the webpage at:
http://www.farmingdale.edu/administration/administration-finance/purchasing.shtml
Record Retention
It is the policy of Farmingdale State College to adhere to the State University of New
York’s record retention and disposition requirements. The retention of records is
necessary to ensure that records are maintained for as long as they are needed for
administrative, fiscal, legal, or research purposes. It is also important that records that
are no longer needed be destroyed properly.
SUNY’s Record Retention and Disposition Schedules can be found online at
http://www.suny.edu/compliance/topics/recordsretention/retentionschedule.cfm
Please refer all inquiries related to the retention and disposition of records to the
Farmingdale State College Internal Control Office.
Contact:
Internal Control Office
Room 155, Horton Hall
631-420-2166
Registrar
Duties of the Registrar include:
• Working closely with the SUNY Learning Network (SLN) by providing course
listings, registration information and class rosters for students who enroll in online courses.
•
Preparing and distributing the following rosters during each semester:
First Day Rosters
Fifth Day Rosters
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Section 4: College Offices, Centers, Special Programs, and Services
Official Class Rosters
MMR Rosters (with the exception of the summer sessions)
Early Deficiency Rosters
Non- Attendance Rosters
Ninth-Week Rosters
Final Grade Reports
•
Preparing and distributing of the final examination schedule for the fall and
spring semesters.
•
Coordinating with the Office of Veteran Affairs. Since this office is affiliated with
the Registrar’s Office, all applications (22-1990, 22-1995, 22-5490) for VA
benefits must be filed through the Registrar. The Registrar submits all record
keeping and monthly enrollment verification to the Veterans Administration.
•
Preparing enrollment verification for insurance coverage, employment, degree
and loan deferments.
•
Providing official and unofficial transcripts.
•
Maintaining the confidentiality of all students records as specified by FERPA
posting the following on student records:
Grade changes
Transfer Credit Evaluations
Course substitution waivers
Withdrawals (College and Course)
Disciplinary withdrawals
Retroactive withdrawals
Degrees
Dean’s and President’s notations
•
Preparing the list of potential graduates, Academic Excellence Award winners,
and College- Wide and Departmental Scholarship Award recipients.
•
Preparing and mailing of Baccalaureate and Associate Diplomas,
Deans/Presidents Certificates and Academic Excellence certificates.
The Registrar is located in 225 Laffin Hall and can be reached at (631) 420-2776 and
online at http://www.farmingdale.edu/registrar/
Residence Life Office
The goal of the Residence Program is to provide students with an on-campus, studentcentered living experience in a clean, safe and stimulating environment. The residence
halls are viewed as an extension of the classroom where learning, socialization and
maturing takes place. T he community atmosphere is conducive to fostering each
student’s uniqueness and individuality as well as respect for the rights of others.
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Section 4: College Offices, Centers, Special Programs, and Services
The Residence Life Office coordinates all aspects of on-campus housing. The residence
hall staff provides counseling, articulates and sets limits for acceptable behavior, and
supports health, safety and cleanliness standards in accordance with residence
hall/campus policy, ensuring a positive experience for you. T he professional and
student staff develop educational, social and cultural programs for you to participate in
and enjoy. T he continued development of learning/housing theme options has
enhanced the educational mission of our on-campus residence living. A ll Residence
Halls are a smoke-free environment.
The Residence Life Office, located on the first floor of Sinclair Hall, can be reached at
(631)-420-2010 / 2191 and online at: http://www.farmingdale.edu/campuslife/residence-life/
Small Business Development Center
In 1984, the State University of New York entered into an agreement with the United
States Small Business Administration to establish Small Business Development Centers
(SBDCs). The Farmingdale State College SBDC delivers one-to-one counseling, training
and technical assistance in all aspects of small business management. Its services
include, but are not limited to, assisting small businesses with financial, marketing,
production, organization, and feasibility plans. One-on-one counseling is available at no
cost to anyone interested in starting a small business, improving or expanding an
existing small business. The certified Business Advisors take a personal interest in
assisting entrepreneurs realize their business goals. The Advisors continually participate
in training programs to ensure that their business skills and knowledge are current.
Additionally, the Advisors of the SBDC are supported by the SBDC Research Network,
one of the most comprehensive and sophisticated business resource libraries in the
United States. Since the inception of the Farmingdale State College SBDC in 1985, over
25,000 clients have been assisted resulting in over $281,000,000 funding and
investment. This coupled with creating or saving over 11,880 jobs makes it clear that the
economic impact for the Long Island region is striking. The effect of this impact is
growing. The Farmingdale State College SBDC’s goal is to help entrepreneurs,
businesses and industries become more productive and profitable. By assisting new and
existing businesses, the SBDC contributes to the greater economic development of Long
Island and New York State. Interested individuals, businesses or industries may contact
the SBDC at 631-420-2765. The hours of operation are Monday through Friday, 8:30
a.m. through 5:00 p.m.
The Small Business Development Center is located on campus, in the Campus Commons
building. The Center also has two satellite centers, in Hempstead and Brookville (on the
campus of C.W. Post). They can be reached at 631.420.2765 and online at:
http://www.farmingdale.edu/academics/centers-institutes/small-businessdevelopment-center/
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Section 4: College Offices, Centers, Special Programs, and Services
Social Science Research Institute
The Social Science Research Institute encourages, supports, and helps implement
multidisciplinary social science research to benefit the residents and organizations of
Long Island, the State, the nation, and the world. Farmingdale State College seeks
concrete benefits for society–expanding human control of time, space, and natural
systems-- through science and technology.
The Institute promotes excellence guided by ethics in fostering scientific and social
advances. Altruism and civic engagement together serve as both the means to human
success and the goals of cultural and technological progress.
The Social Science Research Institute serves as a clearinghouse for all research projects,
hosts campus symposia, conferences, workshops and other events at which researchers;
scholars, students, and professionals may present and discuss their work.
http://www.farmingdale.edu/academics/centers-institutes/social-science-researchcenter/
Social Science Research Institute is located in Thompson Hall, room 106.
Solar Energy Center
Farmingdale State College established its Solar Energy Center (SEC) in 2000. Since then
the SEC has offered workshops on Residential Photovoltaic Systems Installation and
Maintenance, Advanced Photovoltaics, Solar Thermal and Solar Marketing areas. In
addition, SEC has conducted many free public seminars on solar energy. The Solar
Energy Center of Farmingdale State College is accredited as a “Training Institution” and
“Continuing Education Institution” on solar energy by the Institute of Sustainable
Power. This is the first such center to be accredited in the North East and the fourth in
the entire USA.
The Solar Energy Center is located the Campus Commons building. They can be reached
at (631) 420-2397 or online at http://www.farmingdale.edu/academics/centersinstitutes/solar-energy-center/
Student Accounts
The Department has various responsibilities and duties that can be summarized into the
following areas:
•
•
•
•
•
The responsibility for collections relative to tuition, fees, dormitory, parking
tickets and decals, Income Fund Reimbursable Programs and other appropriate
charges.
The coordination and control of fiscal aspects of registration that includes Fall,
Winter, Spring and Summer registration periods.
The responsibility for processing refunds in accordance with State guidelines.
Certification of Tuition Assistance Program (TAP) claims and the disbursement
of these funds.
The collection and follow-up procedures for accounts receivable.
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Section 4: College Offices, Centers, Special Programs, and Services
•
•
•
•
•
Maintenance of subsidiary student accounts records for each student.
Processing of all financial aid disbursements, student exchange refunds, and
maintenance of grant and loan record keeping.
Collection of all non-student (IFR) revenues.
Financial reporting to various outside agencies.
Payment for funds collected on behalf of other agencies, such as Auxiliary
Services Corporation, Alumni Association and Barnes & Noble Bookstore.
In addition to the above, the Student Accounts Office is responsible for assisting other
areas concerning various fiscal matters, as well as initiating and maintaining control
systems to safeguard cash and accounting documents.
Student Accounts is located in Laffin Hall, room 226. They can be reached at (631) 4202560 / 2001 and online at: http://www.farmingdale.edu/financial-aid/studentaccounts/
Student Success Center
The Student Success Center provides a broad range of services designed to encourage
and support students in their academic, personal, and professional growth as they
discover and develop their abilities. Over time, the Student Success Center will serve as
the umbrella under which the College coordinates comprehensive services and
empowers the academic and cultural experience of being a student at Farmingdale State
College.
Additionally, the Success Center will coordinate a myriad of student services such as:
•
Developmental academic advisement
•
Personal Counseling referrals
•
Psycho-social support
•
Career Development services and referrals
•
Tutoring services
•
Peer Mentoring program
•
2 open computer labs
The Student Success Center is located on the first floor of Greenley Hall, across from the
Library. They can be reached at (631) 420- 2480 and online at:
http://www.farmingdale.edu/campus-life/student-support-services/student-successcenter/
Study Abroad and Faculty-Led Travel Courses
SUNY currently offers more than 400 overseas study programs in more than 50
countries in North and South America, Africa, Asia, Western and Eastern Europe,
Australia and New Zealand. Programs range from 2-3 week intensive courses to a
semester or academic year abroad. Courses are available in more than 100 subjects,
ranging alphabetically from aboriginal studies and aerospace engineering to women's
studies and zoology. While some programs focus on language learning and are
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Section 4: College Offices, Centers, Special Programs, and Services
conducted in the language of the host country, many others are conducted wholly or
partly in English.
State University overseas study programs are, with some exceptions, open to all
Farmingdale State College students, with eligibility ranging from first year to graduate
level. For many undergraduates, the best time to study abroad has traditionally been
during the junior year; however, well-prepared sophomores, and occasionally freshmen,
are eligible for some programs.
Farmingdale faculty frequently lead students abroad on short-term “travel courses”
during spring vacation and during summer and winter breaks between semesters. FSC
also has direct exchange programs abroad. Check our website for availability.
Faculty are welcome to meet with the Dean of International Education and Programs to
discuss the development of a s tudy abroad program. F aculty who are interested in
leading students abroad on travel courses must consult with their Department Chair and
Dean, The International Education Committee, and the Dean of International Education
and Programs.
The Office of Study Abroad is located at 320 Laffin Hall. Further information is available
at (631) 420-2780 and online at http://www.farmingdale.edu/academics/centersinstitutes/international-education/ Education.
Tuition Assistance Program for College Staff
There are two policies on Tuition Assistance/Waiver. The first one applies to UUP
members; the second, to all staff. There are others as well, such as CSEA and University
Police. See Human Resources for additional information. Other programs may exist.
Faculty and professional staff can consult the UUP website, uupinfo.org. Classified staff
can consult the CSCA website. Forms are available at
http://www.farmingdale.edu/administration/administration-finance/humanresources/forms-schedules.shtml
University Police
Farmingdale State College is committed to providing a safe, secure and pleasant
environment for students, staff, and visitors. As one of the 28 state-operated campus of
the State University of New York, Farmingdale State is protected by professionallytrained and armed University Police. A staff of 23 full-time employees is responsible for
patrolling the 380-acre campus, enforcing campus rules and regulations, and aiding
students and staff in a variety of emergencies. University Police Officers have the
authority and the full arrest powers of any other professional law enforcement agent.
Security in Orchard Hall, the main residence hall, is provided 24/7/365 by a Security
Services Assistant guard present in the residence hall. Dewey Hall, the other residence
hall, is monitored by electronically-controlled card swipe, as well as by surveillance by
University Police.
Students and staff may register for SUNY NY-Alert to have messages on emergencies
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Section 4: College Offices, Centers, Special Programs, and Services
sent to their cell phones. About 3,000 members of the campus community have
registered. In addition, the campus Carillon located in Gleeson Hall is capable of
broadcasting a previously recorded series of messages.
The campus also has 60 “blue light” emergency phones which connect directly in to
University Police. Students are advised of the University Police resources during
student orientation. The College also operates programs to assist students when
walking across campus at dark and, upon request, provides escorts from the parking
lots to the residence halls.
The Police Department is located in its own building, next to the Greenhouses, by the
Route 110 entrance.
32
College Colors, Mascot, and Alma Mater
Colors: Our College colors are green and white and serve to honor the rich agricultural
history of the region and the College.
Mascot: The Farmingdale State College mascot is a ram.
Alma Mater
On the land between the waters
Where the wind blows from the sea
Stands our noble Alma Mater
For everyone to see.
We salute thee alma Mater
As we gather here today
All thy sons and all thy daughters
Will honor thee always.
We will raise her name to glory
As the years go rolling by
Her precepts stand before us now
Like stars up in the sky.
As our voices swell the chorus
We will hold on high your light
Fling wide your banner over us
Fair hues of Green and White.
Farmingdale State College History
Farmingdale State College is the first and oldest public institution of higher education
on Long Island. Founded in 1912 as the New York State School of Agriculture, the
College has a meaningful history of offering an excellent education that generates
employable graduates who are a m atch for the regional economic needs. When the
College was first founded, Long Island and much of the nation was still an agrarianbased economy. Stand anywhere on our campus and it’s probable that ninety years ago a
cow or a chicken or an orchard stood where you are. In fact, they used to sell apples,
eggs, and “SUNY Farmingdale Milk” that was produced not far from any spot you cross
on campus.
By the time World War II ended, the College had added the study of modern
technologies and manufacturing as Long Island changed in this fashion. In 1948 the
College became a partner in the State University of New York system of higher
education. However, at this time we were NOT known as SUNY Farmingdale, and did
not use that name on our catalogs until the 1990s. A nd now here we are in a new
millennium with a Long Island that is an active participant in computer and software
development, and engaged in becoming one of the nation’s leading areas for bioscience
development and engineering. With the addition of regionally recognized programs in
Nursing and Dental Hygiene and the only public institution of higher education in the
entire Northeast offering degrees in Aviation, Farmingdale State College is held in even
higher regard.
Section 5: Bylaws of the Faculty S E C T I O N 5: A P P E N D I X Bylaws of the Faculty In accordance with Roberts Rules of Order, the Bylaws of the Faculty in each of the following subsections will be referred to by the term "article" and then followed by the corresponding section number. TABLE OF CONTENTS SUBSECTION ARTICLE 10.2 SUBSECTION HEADING Preamble The Farmingdale Executive Committee ARTICLE 10.3 Meetings ARTICLE 10.4 Voting Membership ARTICLE 10.5 Rules of Procedure ARTICLE 10.6 Order Of Business ARTICLE 10.7 Officers ARTICLE 10.8 ARTICLE 10.9 Standing Committees Admissions and Academic Standards Committee ARTICLE 10.10 Curriculum Committee ARTICLE 10.11 Student Affairs and Services Committee ARTICLE 10.12 Bylaws Committee ARTICLE 10.13 Calendar Committee College Academic Faculty Promotions ARTICLE 10.1 ARTICLE 10.14 Committee ARTICLE 10.15 College Promotion Procedure Section 5: Bylaws of the Faculty ARTICLE 10.16 College Academic Faculty Continuing and Term Appointment Committee ARTICLE 10.17 Elections Committee ARTICLE 10.18 International Education Committee ARTICLE 10.19 Planning and Budget Committee ARTICLE 10.20 Multicultural Committee ARTICLE 10.21 Sabbaticals and Reduced Load Committee ARTICLE 10.22 College‐Wide Scholarship & Awards Committee ARTICLE 10.23 Selection Committee for Chancellor’s Excellence Awards for Faculty ARTICLE 10.24 Selection Committee for Chancellor’s Excellence Awards for Professional Services ARTICLE 10.25 Selection Committee for Distinguished Faculty Ranks ARTICLE 10.26 Establishment of Other Committees ARTICLE 10.27 Amendments to the Bylaws ARTICLE 10.28 Memorializations Section 5: Bylaws of the Faculty FACULTY BYLAWS Last Revised April 27, 2016 INTRODUCTION The Bylaws of the Faculty are mandated to appear in the Professional Handbook by the Policies of the Board of Trustees. The publication of all changes in these Bylaws is accomplished through the cooperative efforts of the Faculty Bylaws Committee, the Secretary of the Faculty, the Secretary of the Faculty Executive Committee, and the President's office. The following codes are used to indicate changes: 1. Sec. Rev. ‐ Section Revised: This section was revised on the date shown for clarity, to remove gender, etc. This revision was done through the cooperation of the Faculty Bylaws Committee and the Office of the President, without a vote of the faculty. 2. Sec. Amd. ‐ Section Amended: This section was amended on the date shown by a vote of the faculty. 3. Sec. Add. ‐ Section Added: This section was added on the date shown for clarity, etc. This addition was done through the cooperation of the Faculty Bylaws Committee and the Office of the President, and without a vote of the faculty. 4. Art. Add. Amd. ‐ Article Added Amendment: This article was added by amendment on the date shown by a vote of the faculty. 5. Art. Del. ‐ Article Deleted: This article was deleted on the date shown. This deletion was done at the direction of the faculty Bylaws Committee and without a vote of the faculty. The adoption date of each change is given in parentheses following the change number. Following is Article X, in its entirety, extracted from the "Policies of the Board of Trustees, 1987 Edition." ARTICLE X EXTRACT FROM THE POLICIES OF THE BOARD OF TRUSTEES 1. Composition: The faculty of each college shall be comprised of the Chancellor, the chief administrative officer and other members of the voting faculty of the college, other members of the academic staff of the college, and such non‐voting administrative officers and professional staff as may be designated by the faculty bylaws of the college. 2. Chairman and Presiding Officer: The chief administrative officer of the college shall be the chairman of the faculty of each college. Each college faculty may provide for the selection of its presiding officer, in a manner to be specified in college faculty bylaws. Both the Chancellor and the chief administrative officer shall be empowered to call meetings of the college faculty or the governance body of that faculty and of its executive committee. The agendum of each Section 5: Bylaws of the Faculty meeting of these bodies shall provide, as a priority order of business, an opportunity for both the Chancellor and chief administrative officer to present their reports. 3. Voting Faculty: The voting faculty of each college shall be comprised of: a. The Chancellor and the chief administrative officer of the college b. Members of the academic staff of the college having academic rank and term or continuing appointments c. Such other officers of administration and staff members of the college as may be specified by the faculty bylaws of the college 4. Responsibility: The faculty of each college shall have the obligation to participate significantly in the initiation, development and implementation of the education program. 5. Bylaws: a. The faculty of each college shall prepare and adopt Bylaws which shall contain: 1) Provision for committees and their responsibilities 2) Procedures for the calling and conduct of faculty meetings and elections 3) Provisions for such other matters of organizations and procedure as may be necessary for the performance of their responsibilities b. Bylaws shall be consistent with and subject to the Policies of the Board of Trustees of State University of New York, and the provisions of agreements between the State of New York, and certified employee organizations established pursuant to Article 14 of the Civil Service Law. Provision of Bylaws concerning consultation with the faculty shall be subjected to the approval of the chief administrative officer of the college. All actions under bylaws shall be advisory upon the Chancellor and the chief administrative officer of the college. THE FARMINGDALE COLLEGE FACULTY BYLAWS Article 10.1 PREAMBLE 10.1.1 Preamble To provide an organization through which it may effectively discharge its responsibilities in the development and conduct of the College's programs of instruction, the Faculty of the Farmingdale State College agrees to govern itself according to these Bylaws. In the governance of the Faculty, these Bylaws are supplementary to the Policies of the Board of Trustees, the provisions of which are presupposed in these articles. Section 5: Bylaws of the Faculty Article 10.2 THE FARMINGDALE EXECUTIVE COMMITTEE (the “FEC”) 10.2.1 Responsibilities Within the Faculty, there will be a Farmingdale Executive Committee. Between meetings of the faculty, the Executive Committee of the Faculty shall have the responsibility of conducting business in the name of the faculty. This responsibility will include the following: a. To fill interim vacancies on faculty‐established standing committees: 1. When the FEC is notified of an existing vacancy, it is the responsibility of the FEC Secretary to determine the eligible individual who has the next highest plurality of votes as recorded on the official tally sheet from the preceding election. The candidate will fill the vacancy for the remainder of the term of office. 2. If there are no eligible individuals from the previous election process to serve, the FEC will appoint a candidate from an established list of eligible volunteers to fill the vacancy for the remainder of the term of office. 3. In the event that there are no eligible individuals from the volunteer list, the FEC will canvass the campus for candidates. (Sec. Rev. 2/13/1990) b. To coordinate activities of standing committees in accordance with the function prescribed by the faculty. c. To supervise nominations and elections to standing committees. d. To create ad hoc committees of the faculty, to charge these committees, and to appoint the members of such committees when it believes the service of the faculty requires such action. e. To review excessive absence or other activities by committee members, which shall be brought to the attention of the Farmingdale Executive Committee secretary for action by the faculty. This may result in the faculty declaring a vacancy on the Committee. f. To communicate resolutions of the faculty to the College President, when appropriate, and to make proper inquiry of the President about the subsequent status of such resolutions. g. To prepare the final form of the agenda prior to each meeting of the faculty. h. To make recommendations on such matters of procedure and policy as may be requested by individual Executive Committee members, by members of the professional staff, by students, by alumni, by members of the College council, or by individual members of the faculty. Section 5: Bylaws of the Faculty i. To concern itself with the matters on which the contract between the duly elected bargaining agent and the State is silent. The Executive Committee shall make recommendations to any or all of the following: the faculty, the President, the Bargaining Agent. j. To handle matters pertaining to the memorialization as indicated in Article 10.25. k. To review the Professional Handbook annually and to submit recommendations for revision to the President. 10.2.2 MEMBERSHIP The membership of the Farmingdale Executive Committee shall be as follows: a. The President, or in the absence of the President, the Provost, or the Deputy President. (Sec. Amd. 10/7/1986; Sec. Rev. 4/25/1988) b. Two members from each School (Arts and Sciences entitled to four members) and one member at large. Eleven members, nominated by individual members of the faculty, are elected by the faculty for a term of three calendar years. No more than one member from a department may serve concurrently. 1. When there are three or more candidates for one office, plurality vote elects. 2. When there are more than two candidates, for two or more offices in one election, candidates will be elected by order of plurality. c. The faculty representative to the State University Faculty Senate and Alternate, when they are not elected members of the Farmingdale Executive committee. d. Two members of the Professional Staff. (Sec. Rev. 4/11/1989) 10.2.3 CONCURRENT MEMBERSHIP The Secretary of the Farmingdale Executive Committee shall be an ex‐officio member of the Election Committee, and other members shall serve as non‐voting liaisons to the other standing committees of the faculty. (Sec. Rev. 4/25/1988) 10.2.4 CHAIRPERSON AND SECRETARY The Farmingdale Executive Committee shall elect its own Chairperson and Secretary and appoint such ad hoc committees of the Farmingdale Executive Committee and Chairpersons as it deems necessary. (Sec. Rev. 3/20/1988) Article 10.3 MEETINGS 10.3.1 SETTING OF MEETINGS Section 5: Bylaws of the Faculty In the academic year, the faculty shall hold at least two meetings during each semester on a day convenient to the faculty. A time for regular faculty meetings shall be set by the President after consultation with the Farmingdale Executive Committee. This time shall be during the day if faculty scheduling permits. 10.3.2 SPECIAL MEETINGS Special meetings may be called at any time by the President or by the Farmingdale Executive Committee. 10.3.3 CALLING OF SPECIAL MEETINGS Special meetings may be called by the Farmingdale Executive Committee at the request of ten or more members of the faculty whose names shall be published in the announcement of the meeting. The purpose of the meeting shall be stated in the announcement of the meeting. 10.3.4 ATTENDANCE Meetings shall be attended by each member of the faculty. Article 10.4 VOTING MEMBERSHIP 10.4.1 VOTING FACULTY The voting faculty shall be composed of: a. The Chancellor of the University b. The President of the College c. Members of the Academic Staff of the College having academic rank, and those with the title of visiting professor, except other persons having temporary appointments or part‐time positions. (Sec. Amd. 4/19/2013) d. Such administrative officers as designated by the faculty (Sec. Rev. 4/11/1989) e. Members of the staff holding professional titles (Non‐Teaching Professionals) with full‐time appointments 1. Professional staff employees may not vote on issues concerned with Academic Faculty Promotion or Academic Continuing and Term Appointment. Section 5: Bylaws of the Faculty 10.4.2 QUORUM A quorum shall consist of 70 members of the voting membership. (Sec. Amd. 4/10/1997, 2/28/2014) Article 10.5 RULES OF PROCEDURE 10.5.1 PROCEDURE Procedure at meetings of the faculty shall be governed by Robert's Rules of Order, latest revised edition. A member of the faculty shall be appointed by the Farmingdale Executive Committee to serve as Parliamentarian for a term deemed suitable by the Farmingdale Executive Committee. A second member of the faculty shall be designated by the Farmingdale Executive Committee as Alternate Parliamentarian to assume the responsibilities of the Parliamentarian in the latter's absence. 10.5.2 PARLIAMENTARIAN The Parliamentarian shall perform the function of advising the Presiding Officer and the membership of the faculty through the Presiding Officer, on proper procedure according to Robert's Rules of Order, latest revised edition. In addition, the Parliamentarian shall make a report in each meeting, if requested, on the correctness and legality of procedure followed at the previous meeting. (Sec. Rev. 9/1/1978, 8/1985) 10.5.3 ELECTION OF UNIVERSITY REPRESENTATIVES AND ALTERNATES TO THE UNIVERSITY FACULTY SENATE In the spring of the year in which the terms of office of the University Faculty Senator and the Alternate are to expire, the vacancies will be included in the call for nominations for standing committee members. (Sec. Amd. 3/4/2016) The elections for Senator and Alternate Senator will be conducted as part of the election of members to standing committees. If no majority is obtained by one candidate, a new election will be held between the two candidates who had received the highest number of votes. The candidate receiving the majority of votes in this run‐off election will become the representative. (Sec. Rev. 3/4/2016) Section 5: Bylaws of the Faculty Article 10.6 ORDER OF BUSINESS 10.6.1 ORDER OF BUSINESS In official meetings of the faculty the order of business shall be: Approve Minutes of the Previous Meeting President's Report Provost's Report Old Business New Business Reports of Standing Committees Reports of Other Committees and Organizations (Sec. Rev. 2/13/1990, (Sec. Amd. 4/10/1997, 2/28/2014) Article 10.7 OFFICERS 10.7.1 OFFICERS The Officers of the Faculty shall be the Chairperson of the Farmingdale Executive Committee, the Presiding Officer of the Faculty and the Secretary of the Faculty. 10.7.2 PRESIDING OFFICER All faculty meetings shall be chaired by an elected Presiding Officer, who will be a member of the faculty serving for a term of one year. a. In the Presiding Officer's absence, the meeting shall be chaired by the Secretary of the Faculty. b. Nominations to fill the position of the Presiding Officer of the Faculty meetings shall be made at the last plenary session of the Faculty of the academic year. (Sec. Rev. 9/1/1979, 3/20/1980) 10.7.3 SECRETARY The Secretary shall be elected by the faculty to serve a term of three calendar years. The Secretary shall keep minutes and publish the agenda of meetings. The Secretary shall circulate the minutes and agenda to all members at least five days preceding the next regular meeting. a. The individual serving as the Secretary to the Farmingdale Executive Committee shall be the Alternate Secretary to the Faculty. Section 5: Bylaws of the Faculty b. The Secretary of the Faculty shall provide the Bylaws Committee with a copy of all amendments to the Bylaws as they are adopted. (Sec. Rev. 9/1/1979) Article 10.8 STANDING COMMITTEES 10.8.1 STANDING COMMITTEES The Standing Committees of the faculty are: Admissions and Academic Standards Committee Bylaws Committee Calendar Committee College Academic Faculty Committee on Continuing and Term Appointment College Academic Faculty Promotions Committee College‐Wide Scholarship & Awards Committee (Sec. Amd. 2/28/2014) Curriculum Committee Elections Committee Farmingdale Executive Committee International Education Committee Multicultural Committee (Sec. Add. 9/1/1979, 11/19/1992) (Sec. Rev. 4/25/1988, 11/1992, 11/2/1999) Planning and Budget Committee Sabbatical and Reduced Load Committee (Sec. Add. 4/12/2002) Student Affairs and Services Committee Selection Committee for Chancellor’s Excellence Awards for Faculty (Sec. Add. 4/27/2016) Selection Committee for Chancellor’s Excellence Awards for Professional Service (Sec. Add. 4/27/2016) Selection Committee for Distinguished Faculty Ranks (Sec. Add. 4/27/2016) 10.8.2 ELIGIBILITY a. Faculty: Any voting member of the faculty shall be eligible for election to the standing committees. b. Professional Staff: Any full‐time member of the professional staff who serves at or below the level of Assistant Dean shall be eligible for election to selected standing committees. (Individuals who are in acting positions at or above the level of Assistant Dean are not eligible to serve on standing committees). The above‐defined professional staff members shall be eligible to serve on the following standing committees: Admissions and Academic Standards Committee Bylaws Committee Calendar Committee College‐Wide Scholarship & Awards Committee (Sec. Amd. 2/28/2014) Curriculum Committee Elections Committee Farmingdale Executive Committee International Section 5: Bylaws of the Faculty Education Committee Multicultural Committee (Sec. Rev. 11/1992, 11/2/1999) (Sec. Add. 11/19/1992) Planning and Budget Committee Sabbatical and Reduced Load Committee (Sec. Add. 4/12/2002) Student Affairs and Services Committee Selection Committee for Chancellor’s Excellence Awards for Faculty (Sec. Add. 4/27/2016) Selection Committee for Chancellor’s Excellence Awards for Professional Service (Sec. Add. 4/27/2016) 10.8.3 REPORTS TO THE FACULTY Unless a special order of business has been agreed upon, standing faculty committees should be given an opportunity to report at each meeting to the faculty. When such a committee wishes to recommend a specific proposal for adoption, its proposal has the status of a motion made and seconded. 10.8.4 NOMINATION AND ELECTION At the beginning of the spring semester, the Farmingdale Executive Committee shall present nominees for vacancies on the Executive Committee and on Standing Committees to assume membership at the beginning of the fall semester. At least two nominees should be presented for each vacancy. Additional nominations may be made from the floor. Election shall be by electronic ballot on the college intranet over a secure link with encryption, password protection, paper verification record and paper ballot made available upon request to the FEC chairperson. A final date for return of the ballot shall be printed on the ballot. (Sec. Amd. 11/17/2009) a. When there are three or more candidates for one office, plurality vote elects. b. When there are more than two candidates for two or more offices in one election, candidates will be elected by order of plurality. (Sec. Rev. 3/20/1980) 10.8.5 CONCURRENT MEMBERSHIP With the exception of the College Academic Faculty Promotions Committee, the College Academic Faculty Continuing and Term Appointment Committee, the Selection Committee for Chancellor’s Excellence Awards for Faculty, the Selection Committee for Chancellor’s Excellence Award for Professional Service, and the Selection Committee for Distinguished Faculty Ranks, members of a standing committee cannot serve on more than one standing committee. Members of the College Academic Faculty Promotions Committee and the College Academic Faculty Continuing and Term Appointment Committee cannot serve on both committees simultaneously. (Sec. Amd. 3/1/1988; Sec. Amd. 4/20/1999; Sec. Amd. 11/17/2009; Sec. Amd. 11/12/2013; Sec.Rev.2/28/2014; Sec. Amd. 8/21/2014) Section 5: Bylaws of the Faculty 10.8.6 SUCCESSION Members of a standing committee, excepting promotions, are limited to two consecutive terms. (Sec. Rev. 9/1/1979; Sec. Amd. 9/28/1999; Sec. Amd. 11/17/2009) 10.8.7 CHAIRPERSON AND SECRETARY Each committee shall elect its own chairperson and secretary. Responsibilities of Committee Chairs/Secretaries: 
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To schedule and hold meetings on a regular basis in accordance with Article 10.8.10 of the Faculty Bylaws (Sec. Rev. 2/28/2014) To submit a written report to the general membership at each Governance Meeting (Sec. Rev. 2/28/2014) To submit an end‐of‐the‐year report electronically to the Secretary of the FEC by the last day of classes each spring semester (Sec. Rev. 2/28/2014) 10.8.8 LENGTH OF SERVICE A term shall consist of three years unless specifically adjusted by the Bylaw governing a committee. (Sec. Amd. 4/20/1999) 10.8.9 MINUTES Secretaries of committees shall send minutes electronically to the Office of Institutional Advancement within one week following the approval of the minutes for posting on the Intranet. (Sec. Rev. 2/28/2014) 10.8.10 MEETINGS OF THE COLLEGE STANDING COMMITTEES All standing committees of the College must meet at least once every semester. The first meeting of the fall semester should be held within the first four weeks of the semester. The primary purpose of the first meeting shall be to introduce any newly elected committee members, elect a chair and a secretary, review the committee’s charge, and plan the committee’s agenda. In the spring semester, at least one meeting shall identify which committee members will be (a) returning, (b) seeking re‐election, and (c) no longer serving on the committee. A continuing committee member shall be designated to convene the first meeting of the committee for the following fall semester. Section 5: Bylaws of the Faculty Article 10.9 ADMISSIONS AND ACADEMIC STANDARDS COMMITTEE 10.9.1 COMPOSITION a. One academic faculty member to be elected from each of the four schools b. Three academic faculty members at large c. One professional employee from the Admissions Office d. One professional employee at large. (Sec. Amd. 11/2/1999) 10.9.2 FUNCTIONS a. To recommend to the President and/or the faculty, policies concerning modification of the admission requirements and academic standards of the College. b. To regularly review the admission requirements and academic standards as they relate to the realization of the educational objectives of the college and students. c. To recommend and review policies and regulations concerned with awards for achievements in scholarship. d. To review and recommend policies that concern student grading and academic integrity. (Sec. Amd. 11/12/2013) Article 10.10 CURRICULUM COMMITTEE 10.10.1 COMPOSITION a. Two academic faculty members to be elected from each of the four schools b. Two academic faculty members at large c. One member from the library d. Two professional employees at large (Sec. Amd. 11/2/1999) Section 5: Bylaws of the Faculty 10.10.2 FUNCTIONS a. To receive and review all proposals to amend the curriculum of the college and to report to the faculty and all concerned parties its recommendations made to the Office of the Provost. b. To review periodically the existing curriculums and to make such recommendations to the Office of the Provost, the Schools, all concerned parties, and the faculty as seems desirable. c. To recommend to the Office of the Provost, the faculty, and all concerned parties such proposed new programs or courses as in its judgment are necessary to implement the existing mission of the college. d. To review Letters of Intent and formal proposals for all new programs and to make its recommendations known to the Office of the Provost, the faculty, and all concerned parties. (Sec. Rev. 4/25/1988) e. To notify the initiator of each curriculum change proposal of the Committee's decision in writing. (Sec. Rev. 11/14/1989) Article 10.11 STUDENT AFFAIRS AND SERVICES COMMITTEE (the “SASC”) (Sec. Amd. 2/20/1992) 10.11.1 COMPOSITION a. Six academic faculty members – one faculty member from each unit, and one from the faculty at large. (Sec. Amd 4/8/2011) b. Three professional employees – including at least one professional employee from the Division of Student Affairs. (Sec. Amd 4/8/2011) c. Two or more students (Sec. Amd. 4/2/1992; 11/2/1999; 4/8/2011) The Farmingdale Student Government (the “FSG”) will designate one student representative on the SASC. The SASC will select one (or more) student representative(s) from the student body at large. (Sec. Amd. 3/5/2010, 4/8/2011) 10.11.2 FUNCTIONS a. To serve as an advisory board to the Division of Student Life and to other areas administered as student services. (Sec. Amd. 4/20/2004) b. To gather and disseminate information to all departments and offices that provides student services. (Sec. Amd. 4/20/2004; 3/5/2010) Section 5: Bylaws of the Faculty c. To bring the issues and concerns of students to the Student Affairs Division, to the faculty and professional staff (through the FEC), and the Administration and to recommend clearer procedures for action in response to these issues. (Sec. Amd. 2/20/1992; 4/20/2004; 3/5/2010) Article 10.12 BYLAWS COMMITTEE 10.12.1 COMPOSITION a. Five academic faculty members b. One professional staff member 10.12.2 FUNCTIONS a. To review and make recommendations on existing Bylaws once a year. b. To review and evaluate and make recommendations to the faculty on all proposals to amend the Bylaws except as provided in Article 10.23 when unanimous consent of the quorum occurs and to make note of all proposals to amend the Bylaws. c. To receive from the Secretary of the Faculty a copy of all amendments to the Bylaws as they are adopted within thirty calendar days and subsequently incorporated into the master Bylaws document by the Bylaws Committee. d. To present a report of all corrections and revisions of the Bylaws to the Office of the President at the end of each academic year. Article 10.13 CALENDAR COMMITTEE 10.13.1 COMPOSITION a. One academic faculty member to be elected from each of the four schools b. Two professional employees c. The Provost or Provost designee (Sec. Rev. 9/1/1970, Sec. Amd. 11/2/1999) 10.13.2 FUNCTIONS a. To represent the faculty in the preparation of the Academic Calendar b. To consult with representatives of all concerned groups and recommend an Academic Calendar to the faculty for ratification Section 5: Bylaws of the Faculty c. To recommend revisions in policies and procedures concerning scheduling of registration, intersession, graduation and emergency calendar adjustments to enable the adoption of an acceptable Academic Calendar Article 10.14 COLLEGE ACADEMIC FACULTY PROMOTIONS COMMITTEE (the “CAFPC”) (Art. Amd. 11/2/1999, 3/2/2012) 10.14.1 COLLEGE ACADEMIC FACULTY PROMOTION COMMITTEE a. A College Academic Faculty Promotion Committee shall be formed to evaluate candidates. All recommendations for promotion shall be made to the President of the College at the conclusion of the promotion cycle. b. Deans of Schools, Department Chairpersons, and any others who are involved in the promotions process in an administrative capacity are not eligible to serve on the CAFPC. In the event that committee members receive appointments to any of these positions, then their CAFPC seat will be filled by the election of new representatives from their promotion unit in an election supervised by the Elections Committee. In departments with no full‐time tenure track faculty assigned to teach courses specific to the department, the Department Chairperson will be eligible to serve on the College Academic Faculty Promotions Committee. (Sec. Amd. 2/24/2005) c. The Provost shall declare the opening of the promotion cycle by written communication with the CAFPC. The Provost or alternate shall be an ex‐officio member of this committee. 10.14.2 EXCLUSION No one shall serve on any of the aforementioned Promotion Committees who is being considered for promotion during the year the faculty member serves. 10.14.3 CONCURRENT MEMBERSHIP During a promotion cycle, no faculty member shall serve on both a departmental promotions committee and the college‐wide promotions committee. A promotional cycle shall be defined as that period of time from the distribution of the Faculty Promotion Resume form to the publication of the CAFPC's list of names submitted to the College President. Section 5: Bylaws of the Faculty Article 10.15 COLLEGE PROMOTION PROCEDURE (Art. Amd. 11/2/1999, 3/21/2012) 10.15.1 GENERAL CONCEPTS: The responsibilities of faculty promotion will be performed by the College Academic Faculty Promotions Committee (the “CAFPC”). This committee will review and evaluate all candidates’ dossiers for promotions. The format of the promotions dossier will be identical to the College Academic Faculty Continuing and Term Appointment Committee (the “CAFCATAC”) dossier. 10.15.2 MENTORING PROGRAM All new faculties will be assigned a mentor who holds continuing appointment. If necessary, a mentor may be chosen from another Department within the same school. This mentor will work with the new faculty member to make a smooth transition into the procedures, operations and standards of the College and school. The new faculty member’s department chair will orientate the individual in department procedures and standards but shall not serve as mentor. 10.15.3 FACULTY GROWTH PLAN A new faculty member, in conjunction with his/her department chair and school dean, will create a growth plan. This plan will describe, in detail, the individual’s goals and objectives for his/her first two academic years. These achievements will be reported in the faculty member’s annual report. New goals and objectives for the following year, as well as the evaluation of the previous year’s goals and objectives will be included (reported) each year in the faculty member’s annual report. 10.15.4 DOSSIER Every faculty member must create a dossier. This document, created during his/her first year of service and revised annually, is a factual description of the individual’s major strengths and achievements. It will contain documents and materials which collectively suggest the scope and quality of the individual’s teaching effectiveness, scholarly activity and service to the profession, discipline, College and community. Items in a dossier should include but not necessarily be limited to: 1)
2)
3)
4)
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Teaching philosophy Teaching strategies and objectives Assessment activities and changes resulting from information obtained by their use Methods employed to remain current in his/her discipline and teaching pedagogy Summaries of articles published in peer reviewed journals in the discipline or in education or summaries of critically judged creative work. 6) Books 7) Exhibits Section 5: Bylaws of the Faculty 8) Summaries of presentations given or panels served on at conferences or meetings sponsored by national organizations or their affiliates. 9) Grants applied for or received 10) Degrees earned 11) Honors awarded for service to the profession, discipline or community service to the College, school and department 12) His/her annual report 13) Evaluation of teaching effectiveness by peers, department chairs and deans or associate deans 14) Summaries of significant published articles or written reports or creative work that has not been peer reviewed. 10.15.5 PROMOTIONS PROCEDURE a. Optionally, one year before a prospective candidate files for promotion to Full Professor, the candidate may submit a draft application to his/her department chair or one or more senior tenured full professors for review. The function of this reviewer is to examine the draft application and to advise the candidate on how to strengthen his/her application. b. Each candidate's dossier must contain an Executive Summary, regardless of the rank, which the candidate seeks. (Sec. Amd. 4/10/2015) 10.15.6 QUALIFICATIONS FOR PROMOTIONS a. Handbook qualifications represent minimal qualifications for promotion and do not, of themselves, guarantee promotions. b. Candidates for promotion, upon the CAFPC’s review of the promotion documents and supporting information, will be ranked as Highly Qualified or Qualified. Within these two categories, the CAFPC will rank candidates. The CAFPC will provide a Narrative Evaluation for each Highly Qualified and Qualified candidate. 10.15.7 TEACHING EFFECTIVENESS (50%) a. Teaching evaluation systems must be flexible to accommodate diversity in instructional methods, including but not limited to: 1) Lecture 2) Discussion 3) Laboratory/Studio 4) Case Studies 5) Small Group Interaction 6) Practicum 7) Field Work 8) Clinical b. Effective teaching evaluations should be individualized. Thus, a plan sensitive to individual variation should be created. A faculty member should provide information about his/her contributions and accomplishments as a teacher on a longitudinal basis Section 5: Bylaws of the Faculty over his/her teaching career. c. A teaching evaluation has as its central element the assessment of quality of classroom instruction. Since teaching includes activities broader than classroom instruction, evaluation of teaching must assess more than classroom performance. Among the teaching activities that may be considered are: 1) Quality and level of classroom instruction 2) Development of curricula, new courses and classroom materials 3) Individual consultations with students including supervision of independent study classes 4) Supervision of undergraduate student research 5) Advising students 6) Supervision of field work 7) Supervision of clinical and practicum experiences d. Sources of faculty effectiveness can be found in: 1) Unsolicited student and alumni correspondence 2) Faculty provided examples of student learning 3) Evaluation of classroom teaching by peers for: a) Appropriateness of materials and methods b) Breadth and depth of materials covered c) Relation of such materials to the syllabus and goals of the course d) Incorporation of recent developments in the discipline in the course e. When peer evaluations are used for personnel decisions, it is important to have explicit criteria by which colleagues can make valid evaluations. An observation form will yield systematic and comparable data and help to compose a required letter. Observations of a candidate must occur: 1) Departmental CAFPC/Peers: Once a semester 2) Chairs: Once a year 3) Deans: Once a Contract Period f. In addition, each observer must conduct a pre‐ and post‐observation meeting with the individual observed. Outside the classroom, instructional contributions can be evaluated by the quality of: 1)
2)
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curriculum development supervision of student research and internships publication of articles in recognized journals of education or discipline presentations on pedagogy or in the discipline at regional and/or national conferences 5) publication of textbooks in pedagogy or in the discipline Section 5: Bylaws of the Faculty 10.15.8 SCHOLARSHIP (25%) a. The College recognizes that scholarship may take many forms. In order to allow faculty members to pursue their interests and strengths, the College recognizes the following categories of scholarship as recommended by Ernest Boyer in his book Scholarship Reconsidered: Priorities of the Professoriate: 1) Scholarship of Teaching This area covers activities with intellectual merit that contribute to teaching and learning or to the better understanding or application of current learning concepts. These can include, but are not limited to: a)
b)
c)
d)
Creating original instructional materials Developing original curricula Incorporating new knowledge or new technology into existing courses or programs. Evaluating the effectiveness of pedagogical procedures. 2) Scholarship of Discovery This type of scholarship includes not only traditional research but also original and creative work in software development and in the literary, visual and performing arts. Evidence of achievement would include, but is not limited to: a) Publication of original contributions to knowledge in recognized referred journals or books. b) Refereed conference papers or creative artistic works. c) Applying for or receiving competitive grants. 3) Scholarship of Integration This type of scholarship requires collecting or cataloging information and knowledge from various disciplines and by the use of original insight, put apparently unrelated facts into perspective or place specialized knowledge into broader context. 4) Scholarship of Application The scholarship of application moves the scholar to ask “How can knowledge be responsibly applied to solve consequential problems?” Evidence of achievement would include, but is not limited to: a) Productive consultancies with external groups which result in innovative practical outcomes that are accepted by the profession or techniques developed which are adopted by those in the field. b) Attainment of professional licenses or credentials. c) Attainment of an advanced degree. Section 5: Bylaws of the Faculty In all cases, the scholarly work must be viewed as significant by external peers. The significance of the scholarly work can be evaluated by: a) The reputation of the organization publishing the work or sponsoring the seminar or exhibition. b) The reputation of the industry or profession which adopts new or creative ideas or techniques created by the individual. 10.15.9 SERVICE (25%) a. As an educational institution, the College needs and values the service of faculty on committees and with activities which enhance its educational programs, student life and community services in the broadest sense. Faculty members are expected to: 1) Be active participants in the College government process by attendance and participation in College, school and department meetings and committees 2) Participate in the academic ceremonies of the College 3) Serve as academic advisors of students b. Additional Categories – Although not intended to be exhaustive, faculty may render valuable service by: 1) Serving as advisors to student clubs and activities 2) Providing public service in areas of discipline/specialization a) presentations to community groups b) service to professional organizations c) service to charitable endeavors d) governmental boards and committees 10.15.10 EXTERNAL REVIEW a. All candidates for promotion to Full Professor must submit an Executive Summary of their dossier which illustrates both their accomplishments and continuing growth in the areas of teaching, scholarship and service. This document will be forwarded to external reviewers who are professionals in the candidates’ disciplines and may include either academics and/or experts from industry. All reviewer reports will become a permanent part of the candidate’s dossier. 1) Each department will establish and maintain a list of potential external reviewers. 2) Candidates applying for promotion to Full Professor will submit, to the Provost’s office, the names of two external reviewers who are professionals in his/her discipline. 3) The Chairperson of the Department Promotion Committee shall forward, to the Provost’s office, two names of external reviewers from their list of reviewers with a relevant background. 4) The Provost will select one external reviewer from both the candidate’s and department’s lists. Section 5: Bylaws of the Faculty 10.15.11 PROMOTION RESPONSIBILITIES a. Candidate 1) Responsibilities a) Prepare his/her dossier in consultation with: (i) Department Chair (ii) Mentor (iii) Department Promotion Committee b) Finalize content of his/her dossier c) Follow established rules, formats and deadlines b. Department Chair Review 1) Responsibilities a) Review candidates’ dossiers and return if necessary. b) Verify that the dossier includes all classroom observations c) Forward copies of the dossier to the School Dean and the Department Promotions Committee. c. Department Promotions Committee 1) Responsibilities a) Review candidates’ dossiers b) Rate candidates as qualified or not qualified based on: (i) Board of Trustees’ Policies (ii) College Standards c) Place a Narrative Evaluation in the dossier of each candidate (this letter highlights the strengths and achievements of the candidate. d) Send a letter to each candidate explaining the rationale for the committee’s decision. e) Forward all dossiers to the College CAFPC. f) Coordinate external review. d. CAFPC 1) Responsibilities a) Prior to the beginning of a promotions cycle, the committee shall ensure that: (i) Policies and procedures are published and available to candidates on the Intranet (ii) Committee members at all levels are knowledgeable about all policies and procedures, including due process and discrimination laws. Section 5: Bylaws of the Faculty b) The committee shall also: (i) Hear appeals of department “not qualified” recommendation of candidate based on discrimination or lack of due process (ii) Ensure uniformity and quality of general college standards as they are applied across departments and the college. (iii) Ensure equity and adequacy of policies and procedures at the school levels (iv) Rate candidates as (a) Highly Qualified (b) Qualified (v) Place a Narrative Evaluation in the dossier of each candidate which explains the rationale behind each candidate’s rating (vi) Forward dossiers to the Vice President of Academic Affairs and Provost along with a report on any recommendations on special cases 10.15.12 COMPOSITION OF COMMITTEES a. Department Promotions Committee 1. The committee will consist of a minimum of three members elected from the department who hold continuing appointments. If the department cannot supply a minimum of three members holding continuing appointments, additional members may be chosen from other departments within the School, holding continuing appointments (the Committee can be three to seven members. Members shall be chosen by secret ballot. 2. The Faculty Promotion Resume shall be completed by each faculty member who is seeking promotion. The application format will be provided to the departments by the CAFPC. 3. Each Department shall recommend nominees for promotion in priority order. Each nomination shall carry an evaluation by the Department Chairperson. In addition, the Department Chairperson may unilaterally make recommendations for promotion, but each must be noted as such. Individuals recommended for promotion shall meet the criteria for promotion published in the Policies of the Board of Trustees and the Professional Handbook. The Departmental Promotion Lists shall be circulated to all department faculty members. b. Collegewide Committee 1. The seven‐member committee will consist of one Full Professor, holding Continuing Appointment, from Engineering Technology, Business, Health Sciences, Arts, Science, and the Library for a total of six members. The committee will have an additional member of Associate or Full Professor rank elected At‐Large. No department may have more than one member on the committee. Section 5: Bylaws of the Faculty c. Library and EOC 1. The promotion recommendations of the Library Promotion Committee and the Educational Opportunity Center Promotion Committee shall be based on their own developed procedures. The ranked names of the candidates will be forwarded to the CAFPC. 10.15.13 VOTING PROCEDURES a. A majority of the total CAFPC is necessary to determine the ranking and the placement of each Qualified and Highly Qualified candidate for promotion. b. The review process (including personal notes and discussions) will be kept confidential and the sessions where such reviews are undertaken will be closed. All votes are confidential and should not be discussed outside of the meetings. Each committee member will fill out a ballot for each candidate recommending for or against promotion. In addition, in the space provided on the ballot, a concise statement supporting the rationale for the vote cast should be given. The rationale must be based on the information presented in the dossier. c. All ballots will be placed in an envelope which will be sealed. The chair shall place her/his signature across the seal. The committee will meet at a predetermined time to open the envelope(s) and count the ballots. The committee will compose a letter of endorsement stating the final vote and the rationale for it. A copy of this letter will be placed in the candidate’s dossier. 10.15.14 APPEALS a. Appeals will be limited, and will be based upon the candidates' providing evidence of discrimination or lack of due process. All appeals must first be submitted to the CAFPC in writing. The CAFPC will then decide whether to hear that appeal in person based on an evaluation of the submission. b. After hearing appeals, the CAFPC shall assign priorities by formulating a single list of priority recommendations from the Promotional Unit Lists. The Library Promotion List and Educational Opportunity Center Promotion List will be formulated separately. The Committee shall remove the name of any candidate who does not meet the criteria stated in these Bylaws. Section 5: Bylaws of the Faculty Article 10.16 COLLEGE ACADEMIC FACULTY CONTINUING AND TERM APPOINTMENT COMMITTEE (the “CAFCATAC”) (Art. Amd. 11/2/1999) 10.16.1 COMPOSITION a. The committee shall be composed of seven elected academic faculty members holding continuing appointments: 1. One faculty member from each of the four schools 2. Three faculty members at large (Sec. Amd. 9/23/2008) b. There shall be no more than one member from the same department on the committee at one time. (Sec. Rev. 8/1985) 10.16.2 FUNCTIONS a. To formulate, initiate, and periodically review procedures for departmental evaluation of candidates for term and continuing appointments, in accordance with the Policies of the College, Board of Trustees, and current contractual obligations. b. To review all departmental recommendations relating to continuing appointments. c. To review appeals submitted by individuals who have been denied renewal of term appointment by their Department, their Department Chairperson, or both. d. To convey to the President and each candidate the findings and recommendations of the committee. (Sec. Rev. 3/20/1980, Sec. Amd. 10/7/1986) 10.16.3 PROCEDURES a. The President shall notify this Committee of candidates scheduled for appointment review at least six months prior to the time that faculty members must be informed in writing of their status. b. The Committee shall devise faculty evaluation forms. The Office of the Provost shall provide these forms to each of the Academic Deans. These forms may be supplemented by the department, as it deems necessary. (Sec. Rev. 4/11/1989) c. Each department shall establish a Review Committee for Continuing and Term Appointments (the “Dept. CCTA”). The size of committee shall consist of between 3 and 7 members, as voted on by the department, holding continuing appointment in the department. Members are elected by the department and serve for a term of three years. If Section 5: Bylaws of the Faculty the department is unable to form a committee holding continuing appointments, then additional members from within the School shall be selected annually by the Department CCTA and Dept. Chair. Neither the Department Chairperson nor the Dean (incl. Acting, Assist. /Assoc., Interim, etc.) of the School shall serve on this committee. The election of members and committee chair shall be noted in the Department Minutes. (Sec. Amd. 10/1/2013) d. The Department Committee shall meet without the Department Chairperson present. After reviewing a candidate for term or continuing appointment, the Committee shall forward its recommendation(s) to the CAFCATAC and shall present a copy of its recommendation to the candidate. The Department Chairperson shall submit a recommendation for term or continuing appointment to the CAFCATAC and present a copy to the candidate concurrently. (Sec. Amd. 11/28/1995) e. The CAFCATAC shall review the evaluation file and evaluation procedures of all candidates including those denied recommendation for term or continuing appointment. At this time the Committee may request personal interviews with the candidates, members of their departments, or anyone else who might prove helpful in the committee's deliberations and recommendations. (Sec. Amd. 11/28/1995) f. Upon completion of its review, the CAFCATAC shall convey its findings and recommendations to the President and to each candidate within fourteen calendar days. (Sec. Rev. 4/11/1989) g. All notifications to candidates shall be sent by certified mail with return receipt to the last known legal address of the candidates. (Sec. Rev. 4/11/1989) 10.16.4 APPEAL MECHANISM: (Department and CAFCATAC) a. In case of a Department Review Committee's decision of non‐renewal, the candidate for term appointment shall first appeal to the Department Review Committee for reappraisal. The request for appeal shall be submitted in writing within fifteen calendar days following receipt of the certified letter by the candidate of notification of non‐renewal. The request shall be directed to the Chairperson of the Department Review Committee with a copy to the Department Chairperson. The Department Review Committee shall notify the candidate by certified mail of its decision within fourteen calendar days of their meeting. (Sec. Rev. 4/11/1989) b. If the denial stands, the candidate may then appeal to the CAFCATAC. The request for an appeal shall be submitted in writing to the CAFCATAC within fifteen calendar days following receipt by the candidate of the letter denying the appeal. The request shall be directed to the Chairperson of the CAFCATAC. Reason for Appeal may include among others: procedural errors or irregularities in evaluation, omission of relevant information from the Section 5: Bylaws of the Faculty candidate's records, evidence of machinations that influenced the decision‐making process, and biased or capricious judgments during review processes. c. In case of a recommendation of non‐renewal by the Department Chairperson, the candidate for term appointment has the right to appeal to the CAFCATAC within fifteen calendar days following receipt of the Chairperson's recommendation for non‐renewal. The form sent by the Chairperson to the candidate must be served by certified mail. (Sec. Rev. 4/11/1989) d. At the time of appeal to the CAFCATAC, the CAFCATAC may interview or seek testimony from the candidate, Department Chairperson and staff members, and any witnesses the candidate considers important. e. During the appeal process, the CAFCATAC may seek the candidate's permission to examine the candidate's personnel file. f. Final ruling of the CAFCATAC on the appeal shall be presented to the Department and the President, as well as to the candidate. (Sec. Rev. 9/1/1979, Sec. Amd. 10/10/1979, Sec. Rev. 3/20/1980, Sec. Amd. 12/6/1983, Sec. Amd. 10/7/1986) Article 10.17 ELECTIONS COMMITTEE (Art. Amd. 3/6/1979, 4/19/2013) 10.17.1 COMPOSITION a. One elected academic faculty member from each of the four schools b. One elected member of the professional staff c. One elected member of the faculty or professional staff, at large d. Secretary of the Farmingdale Executive Committee, ex‐officio 10.17.2 FUNCTIONS a. To publish and review procedures for the election of members to the Farmingdale Executive Committee and Standing Committees of the Faculty. b. To conduct elections of members to the Farmingdale Executive Committee and Standing Committees of the Faculty other than the CAFPC. c. To supervise the individual school elections to the CAFPC and report and publish the results. (Sec Rev 11/16/2012) 1. In February of each year, the Chairperson of the Elections Committee shall provide to each dean a list of those members of the CAFPC whose terms of office expire at the end of the current academic year. 2. If an impending vacancy exists in a school, by March 15, the dean will convene a Section 5: Bylaws of the Faculty meeting of the academic faculty in that school for the purpose of nominating and electing members from the school to the CAFPC. A member of the college‐wide Elections committee will chair the meeting. 3. Within ten days after the election, the chairperson of the college‐wide Elections committee will send the results to the chairperson of the CAFPC, the chairperson of the FEC, the President of the College, and the Provost. d. To maintain, revise, and continuously update the roster of voting faculty. e. To maintain, revise, and periodically publish the rosters of membership of the Farmingdale Executive Committee and Standing Committees of the Faculty, and where feasible, other faculty committees. (Sec. Rev. 9/1/1979, Sec. Rev. 3/20/1980) Article 10.18 INTERNATIONAL EDUCATION COMMITTEE 10.18.1 COMPOSITION a. The committee shall be composed of seven elected members: 1. One faculty member from each of the four schools 2. One professional staff member 3. Two members at large (faculty or professional staff). (Sec. Amd. 11/12/2002; 3/7/2008; SEC. Amd. 4/4/2014) 4. In addition to its 7 elected members, the Director of the Office of International Education and Programs shall serve as an additional non‐voting permanent member of the Committee. (Sec. Amd. 4/4/2014) 10.18.2 FUNCTIONS a. To receive proposals and make recommendations to the faculty and administration concerning education of international students. (Sec. Amd. 9/28/1999) b. To assist in developing programs relating to international student orientation, accommodations, and activities at the College. (Sec. Amd. 9/28/1999) c. To assist in promoting good public relations for the Office of International Education and Programs at the College and to assist in extending the hospitality of the College to visiting scholars and students from other countries. (Sec. Amd. 4/4/2014) d. To seek and compile information about international programs and projects of potential interest to the faculty and students and to make this information available to the faculty and students. Section 5: Bylaws of the Faculty e. To assist in development of faculty and student exchange programs relating to international education. f. To represent the faculty in consultations concerning all aspects of international education at the College. Article 10.19 PLANNING AND BUDGET COMMITTEE (Art. Amd 11/2/1999) 10.19.1 COMPOSITION a. One academic faculty member to be elected for each of the four schools and one elected librarian (Sec. Amd. 3/7/2008) b. Two elected professional employees c. Four elected academic faculty members at large d. The chairpersons of the Curriculum and Admission and Academic Standards Committees to serve as non‐voting liaisons e. The Vice President for Academic Affairs/Provost to serve as an ex‐officio member. (Sec. Amd. 9/28/1999; 2/13/2007) 10.19.2 CONCURRENT MEMBERSHIP All elected members of the Planning and Budget Committee will serve as members of the Committee on Planning and Resource Allocation. (Sec. Add. 2/13/2007) 10.19.3 FUNCTIONS a. To provide a formal channel and/or forum for faculty and staff input into planning and budgeting. (Sec. Amd. 2/13/2007) b. To participate significantly in the initiation and development of the College's plans. (Sec. Amd. 2/13/2007) c. To obtain input and to provide a forum for new initiatives from the campus community and to review and assess these initiatives in relation to meeting the mission, goals and objectives of the College. (Sec. Amd. 2/13/2007) d. To review internal and external studies and to make recommendations to the administration based upon the Committee's evaluation of the data so obtained. (Sec. Amd 2/13/2007) e. To appoint subcommittees and ad hoc committees, as necessary. (Sec. Amd. 2/13/2007) f. To make recommendations and to refer to the appropriate individual and/or body those Section 5: Bylaws of the Faculty planning issues that it deems to fall properly within the purview of the administration or another Standing Committee. (Sec. Amd. 4/20/1993; 4/4/1995; 2/13/2007) g. To review and assess the current College goals and objectives annually for the purposes of deleting, modifying and/or creating new ones as may be found necessary. The Committee recommendations shall be presented to the governing body for approval during the spring semester. (Sec. Amd. 3/28/1996; 2/13/2007) h. The Planning and Budget Committee shall report to the faculty and staff on relevant planning and budget issues at general governance meetings. (Sec. Add. 11/2/1999; 2/13/2007) Article 10.20 MULTICULTURAL COMMITTEE 10.20.1 COMPOSITION a. Five elected faculty members b. One elected professional member 10.20.2 FUNCTIONS a. To promote a pluralistic and diverse environment, as well as multicultural awareness and understanding, that will allow a free exchange of ideas, the involvement of administrators, faculty, librarians, professionals, students, and the community‐at‐large by its dedication to multicultural issues and activities. b. To work with academic units in identifying ways in which to make their curricula more relevant to multicultural student populations. c. To facilitate and assist faculty, librarians, and professionals to develop multicultural non‐ curricular opportunities. d. To identify and foster networking of faculty, librarians, and professionals interested in supporting multicultural awareness on campus. e. To recommend support systems that encourage involvement in a culturally diverse environment including mechanisms for channeling interests and concerns of residential and commuter students as well as ideas that will enhance our curricula, programs, and projects. f. To work with appropriate departments and/or committees to create assessment tools to gauge the impact of implemented recommendations. Section 5: Bylaws of the Faculty Article 10.21 SABBATICAL AND REDUCED LOAD COMMITTEE (Art. Add. 4/12/2002) 10.21.1 COMPOSITION a. One elected academic faculty member from each of the following areas: School of Business, School of Health Sciences, School of Engineering Technology, Arts Division of the School of Arts and Sciences, Sciences Division of the School of Arts and Sciences b. One elected professional employee c. One elected librarian d. One elected faculty member from the EOC e. All members must hold continuing appointment or its equivalent 10.21.2 FUNCTIONS a. To review and evaluate each request for sabbatical, and to forward recommendations to the President. b. To review and evaluate applications for release time from teaching or other professional activities in order to pursue scholarly activities, and to forward recommendations to the Provost. c. This review and evaluation process will not pertain to replacement funding from a source other than the campus budget. Article 10.22 COLLEGE‐WIDE SCHOLARSHIP & AWARDS COMMITTEE (the "CSAC") (Art. Add. 10/7/2014)
10.22.1 COMPOSITION (13 members max; 11 voting on adjunct awards, 9 voting on other awards) a. One elected academic faculty member from each of the following areas: School of Business, School of Health Sciences, School of Engineering Technology, Arts Division of the School of Arts and Sciences, Sciences Division of the School of Arts and Sciences b. One elected librarian c. One elected faculty member who has previously received a Chancellor’s Award d. Two elected professionals e. Chairperson of FEC, ex‐officio and non‐voting f. A designee of the President, ex‐officio and non‐voting g. 2 adjunct faculty members, to be appointed by the President during each award cycle h. 2 students, to be appointed by the President during each award cycle i. All elected members must hold continuing appointment or its equivalent Section 5: Bylaws of the Faculty 10.22.2 FUNCTIONS: a. To review applications for and select the recipients of student scholarships or awards that are college‐wide and are not otherwise assigned to an appointed body of the College for these tasks. The College‐wide Scholarship & Awards Committee (CSAC) does not have responsibility for scholarships or awards in those cases when review and selection committees are designated or appointed by the sponsoring individual or organization, or by College departments, schools, divisions, or administrative offices who establish their own review and selection committees. However, members of the CSAC may be invited or appointed to serve on any such scholarship or award review and selection committee independently of service on the CSAC. b. To utilize the scholarship management software currently in use by the College to select eligible recipients for each scholarship or award within its purview according to the following procedures: 1. At the beginning of each application and selection cycle, the Committee will appoint a review subcommittee for each scholarship or award that is within its purview, drawing from its voting members. Each subcommittee will have an odd number of members, and will be of an appropriate size to effectively review all eligible applications for the scholarship or award. 2. The members of each subcommittee will evaluate the eligible applications submitted by each student candidate for the scholarship or award to which that subcommittee is assigned, and will enter numerical scores for each application utilizing the scholarship management software currently in use by the College based on criteria that have been established for that scholarship or award. a. To evaluate all applications, in accordance with the Policies and Procedures defined by SUNY, for Distinguished Faculty Ranks. 3. As each subcommittee completes its evaluation and scoring of all eligible applications for the scholarship or award to which it is assigned, a ranked list of scores for those applications will be calculated by the scholarship management software currently in use by the College. The non‐voting liaison will forward the ranked lists of scores for all eligible applications for each scholarship or award to the CSAC Secretary as they become available. 4. The CSAC will convene to certify the selection of recipients of each scholarship or award based on the ranked lists of scores of applications that have been generated by the evaluation and scoring process. In the case of tied scores in a ranked list, and if the number of available scholarships or awards is insufficient to provide scholarships or awards to all applicants with that tied score, the members of the subcommittee to which that scholarship or award was assigned will vote on the applications having that tied score to decide on the recipient or recipients of that scholarship or award. 5. The CSAC Chair will deliver by e‐mail or hard copy the final list of awardees of each scholarship or award to the non‐voting liaison for processing of congratulatory letters, printing of award certificates, and disbursement of scholarships. Section 5: Bylaws of the Faculty c. To evaluate the application review process at the end of each application and selection cycle, and to make recommendations for any future modification that may be appropriate, including such things as screening criteria and selection procedures in the scholarship management software currently in use by the College. Article 10.23 SELECTION COMMITTEE FOR CHANCELLOR’S EXCELLENCE AWARDS FOR FACULTY (Teaching, Faculty Service, Librarianship, Scholarship and Creative Activities, Adjunct Teaching) (Sec. Amd. 12/15/2015) 10.23.1 COMPOSITION a) One elected academic faculty member from each of the following areas: School of Business, School of Health Sciences, School of Engineering Technology, Arts Division of the School of Arts and Sciences, Sciences Division of the School of Arts and Sciences b) One elected librarian c) One elected faculty member who has previously received a Chancellor’s Award d) Two elected professionals e) Chair or designee of FEC, ex‐officio and non‐voting f) A designee of the President, ex‐officio and non‐voting g) 2 adjunct faculty members, to be appointed by the President during each award cycle* h) 2 students, to be appointed by the President during each award cycle i) All elected members must hold continuing appointment or its equivalent *Adjunct faculty members will only review/evaluate/recommend nominations for the Chancellor’s Award for Excellence in Adjunct Teaching. 10.23.2 FUNCTION a) The local selection committee solicits nominations, conducts an objective and rigorous evaluation of the merits of candidates nominated, prepares the final nomination portfolio, and forwards to the campus President or the President’s designee only the campus’ finest exemplars of the qualities recognized through these awards. b) The local selection committee must determine that a candidate meets, and preferably surpasses, the selection criteria for the award for which nominated. c) Other than self‐nomination, which is not allowed, the committee, working with the campus President or the President’s designee, may establish whatever procedures are deemed appropriate to elicit nominations. It also determines the process the campus will follow in evaluating and selecting candidates to forward to System Administration. d) The local selection committee shall make its report in the form of a recommendation to the President, and shall forward to the President no more than the number of nominations allowed. Section 5: Bylaws of the Faculty Article 10.24 SELECTION COMMITTEE FOR CHANCELLOR’S EXCELLENCE AWARDS FOR PROFESSIONAL SERVICE (Sec. Amd. 12/15/2015) 10.24.1 COMPOSITION a) Five elected members of the Professional Staff b) One elected librarian c) One elected faculty member d) Chairperson of FEC, ex‐officio and non‐voting e) A designee of the President, ex‐officio and non‐voting f) 2 students to be appointed by the President during each award cycle g) All elected members must hold permanent appointment or its equivalent 10.24.2 FUNCTION a) The local selection committee solicits nominations, conducts an objective and rigorous evaluation of the merits of candidates nominated, prepares the final nomination portfolio, and forwards to the campus President or the President’s designee only the campus’ finest exemplars of the qualities recognized through these awards. b) The local selection committee must determine that a candidate meets, and preferably surpasses, the selection criteria for the award for which nominated. c) Other than self‐nomination, which is not allowed, the committee, working with the campus President or the President’s designee, may establish whatever procedures are deemed appropriate to elicit nominations. It also determines the process the campus will follow in evaluating and selecting candidates to forward to System Administration. d) The local selection committee shall make its report in the form of a recommendation to the President, and shall forward to the President no more than the number of nominations allowed. Article 10.25 SELECTION COMMITTEE FOR DISTINGUISHED FACULTY RANKS (Sec. Amd. 12/15/2015) 10.25.1 COMPOSITION a) One elected academic faculty member from each of the following areas: School of Business, School of Health Sciences, School of Engineering Technology, Arts Division of the School of Arts and Sciences, Sciences Division of the School of Arts and Sciences b) One elected librarian c) One elected faculty member who holds a Distinguished Faculty Rank d) Chairperson of FEC (or his/her designee), ex‐officio and non‐voting e) A designee of the President, ex‐officio and non‐voting f) 2 students to be appointed by the President during each award cycle g) All elected members must hold continuing appointment or its equivalent Section 5: Bylaws of the Faculty 10.25.2 FUNCTION a) The local selection committee is empanelled specifically to solicit nominations, to conduct an objective and unbiased evaluation of the merits of proposed candidates, to prepare the final nomination portfolio, and to forward to the campus President or the President’s designee only the campus’ finest exemplars of the qualities recognized through the Distinguished Service and Distinguished Teaching Professorships. b) The local selection committee must determine that a candidate meets, and preferably surpasses, the selection criteria for the Distinguished designation for which nominated. The local selection committee may stipulate additional selection criteria over minimum selection criteria established by the SUNY system administration. c) Other than self‐nomination, which is not allowed, the committee, working with the campus President or the President’s designee, may establish whatever procedures are deemed appropriate to elicit nominations. It also determines the process the campus will follow in evaluating and selecting candidates to forward to System Administration. d) The local selection committee shall make its report in the form of a recommendation to the President, and shall forward to the President no more than the number of nominations allowed. Article 10.26 ESTABLISHMENT OF OTHER COMMITTEES The faculty may establish other committees as it deems them necessary. The nature and functions of such committees shall be prescribed in the act of creating them. Article 10.27 AMENDMENTS TO THE BYLAWS (Sec. Amd. 4/19/2013) a. Any voting member of the faculty may make a motion to amend the Bylaws at any duly announced Governance meeting. b. Voting members of the faculty are encouraged to submit to the Bylaws Committee chair, a draft of a proposed Bylaw change at least four weeks in advance of making the motion at a duly announced Governance meeting. c. A motion to amend the Bylaws should be placed on the Governance meeting agenda by contacting the Presiding Officer of the Faculty at least one week before the Governance meeting at which the motion will be presented. d. During discussion of the motion at a Governance meeting, the original motion may be amended prior to the vote on the motion. However, if, during discussion, the motion is extensively revised, the Presiding Officer of the Faculty or the Parliamentarian ‐‐ in consultation with the Presiding Officer of the Faculty ‐‐may at his or her discretion decide that it is in the best interest of the voting faculty to withdraw the motion at this time. e. If the first vote on the motion fails to receive unanimous consent of the quorum, the motion (or a tabled motion) may be presented for a second vote at any duly announced Governance meeting in the same or following semester. Section 5: Bylaws of the Faculty f. A second vote on the same motion requires a 2/3 consent of the quorum. Prior to the Governance meeting at which the motion will be voted on for a second time, a sufficient number of printed copies of the motion must be made available to those in attendance. g. A friendly amendment is one that does not alter the meaning or intent of the original motion. h. Friendly amendments to a motion require a simple majority for approval. The Parliamentarian, in his or her judgment, shall determine whether or not an amendment is a friendly amendment and whether an amended motion requires unanimity (if this is the first time the motion is being presented), or a 2/3 consent of the voting membership present at the meeting for the motion to be approved (if this is the second time the motion is being presented). Article 10.28 MEMORIALIZATIONS 10.28.1 POLICY a. The faculty shall consider the following for memorialization at the time of the death: 1. Faculty members and administration, whether or not retired, who have served the College twenty years or more. 2. Any other members or retired members of the College community (except students) for whom a petition is presented containing the signatures of at least twenty‐five percent of the faculty and administration. 10.28.2 PROCEDURE The Farmingdale Executive Committee shall initiate action in all cases where a faculty member or administrator has served twenty or more years. Any faculty member or members may initiate a petition for other cases. The Farmingdale Executive Committee shall be responsible for investigating the case and presenting a proposal to the faculty for approval and to the President of the College for approval. After memorialization has been so approved, the Farmingdale Executive Committee shall recommend a proposal relative to how the party shall be memorialized for the approval of the faculty and the President of the College. The Farmingdale Executive Committee may solicit suggestions. After a proposal has been so approved, the Farmingdale Executive Committee shall be responsible for carrying out any proceedings which may be called for by the proposal. (Sec. Rev. 9/1/1979)