MARDA LOOP FARMERS' MARKET VENDOR APPLICATION 2017
Vendor Business Name: _______________________________________________________________________
Personal Name(s):____________________________________________________________________________
Address:_____________________________________________________ City: __________________________
Postal Code: _______________ Phone #:_________________________ Alternate:_______________________
Emergency Contact Name and Number:__________________________________________________________
In order to be considered to vend/sell your products at the Marda Loop Farmers' Market you are
required to meet the following conditions:
a) Read and correctly complete all areas of this form
b) Have read, understand, and indicate agreement to all eligibility criteria, rules and regulations as
outlined in the MLFM Vendor Handbook 2017
c) Return this completed application and the $10 application fee (cheques should be addressed to Marda
Loop Communities Association) to the address below.
Applicants will be notified of acceptance, waitlist or decline within 10 business days of receipt of
completed application package. Within 2 weeks of receiving a Notice of Acceptance, and no later
than 1 month before market opening day (whichever comes first), successful applicants will
additionally be required to:
d) Provide a copy of your certificate of insurance naming Marda Loop Communities Association as an
additional insured
e) Provide copies of any and all certificates, permits or licenses applicable to the sale of products
f) Provide full payment for booth rental and all associated costs
Credit/debit card payment may be made in person at the MLCA office (Please call in advance), or by
cheque addressed to "Marda Loop Communities Association". Please write "Farmers' Market Fees" in the
memo line on your cheque.
g) Forward items d), e), and f) to:
Farmers' Market Manager
c/o Marda Loop Communities Association
3130 16 Street SW, Calgary, Alberta T2T 4G7
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ALL VENDORS: PRODUCT INFORMATION
Vendor Business Name: _______________________________________________________________________
Email: _____________________________________Website:__________________________________________
Facebook:___________________________________________________________________________________
Twitter:__________________________________ Instagram:__________________________________________
* I give permission for MLFM to publish this contact information, images of myself at market, and images of my
products. (sign here) ___________________________________
Please circle the type(s) of vendor you are:
FARMER/GROWER
FOOD ARTISAN
BAKERY
FOOD VENDOR
(non-food)
FOOD TRUCK/CART/BIKE
MADE-GOODS ARTISAN
PRODUCT REPRESENTATIVE
COMMUNITY
MUSICIAN/BUSKER
I AM A YOUTH (8-18 years old) *We highly encourage the entrepreneurial commitment of youth makers, bakers
and growers! If you are a youth, please have your parent or guardian agree to support your application below.
Parent/guardian Name:____________________________________ Contact#___________________________
Relationship to applicant:___________________________ Signature:_________________________________
Please circle all applicable product categories:
FARM PRODUCTS
PROCESSED FARM PRODUCTS
HOT/COLD FOODS
WILD-CRAFTED/FORAGED
NURSERY PRODUCTS
VALUE ADDED FOODS
ARTISAN-MADE PROCESSED (NON-FOOD)
ARTISAN MADE GOODS (NON-FOOD)
In one or two sentences, please describe your product(s)/business:
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
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I certify that I PERSONALLY make, bake or grow all products offered: Yes ______ No _____ If NO,
please explain:________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
__________________________________________________________________________________________
DETAILED PRODUCT DESCRIPTION: Please provide a detailed list of ALL products you wish to sell,
indicating the price or price range of each. Bakers and Made Goods Artisans (artists and crafters)
are additionally required to provide pictures of products. (Please attach additional pages as necessary):
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
___________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
__________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
___________________________________________________________________________________________
NEW items requesting to be added to your existing product listing on file:
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
___________________________________________________________________________________________
Food & Agricultural Vendors - please complete this section
All vendors selling consumable products are required to obtain an AHS Food Sanitation & Hygiene certification
and/or Farmers' Market Home Study Course certificate.
Do you have a food handling permit? Permit number: ____________________________________________
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Meat Vendor
Are you a primary producer of the meat raised on your land and offered for sale? Yes ________ No ________
If yes, please include size and land base location(s) below and whether it is owned or leased.
___________________________________________________________________________________________
__________________________________________________________________________________________
If no, how do you participate in bringing your product to market?
___________________________________________________________________________________________
__________________________________________________________________________________________
Do you own, operate or sell your product at a retail store? Yes ________ No ________
If yes, please indicate where:
___________________________________________________________________________________________
Is your business part of a meat growers and/or marketing organization? Yes ________ No ________
Do you attend other Farmers' Markets? Yes ________ No ________
If yes, please indicate where:
___________________________________________________________________________________________
Are you a Certified Organic Meat Producer? Yes ________ No ________
•
If yes, attach a copy of your "Certified Organic" Certificate (to include a complete list of all certified
organic products) with this application form
Produce Vendor
Are you a primary producer of the produce grown on your land and offered for sale? Yes _______ No ________
If yes, please include size and land base location(s) below and whether it is owned or leased.
___________________________________________________________________________________________
__________________________________________________________________________________________
If no, how do you participate in bringing your product to market?
___________________________________________________________________________________________
__________________________________________________________________________________________
Do you own, operate or sell your product at a retail store? Yes ________ No ________
If yes, please indicate where:
___________________________________________________________________________________________
Is your business part of a produce growers and/or marketing organization? Yes ________ No ________
Do you attend other Farmers' Markets? Yes ________ No ________
If yes, please indicate where:
___________________________________________________________________________________________
Are you a Certified Organic or Demeter Certified Biodynamic Vegetable Producer? Yes ________ No ________
•
If yes, attach a copy of your "Certified Organic" or "Certified Biodynamic" Certificate (to include a
complete list of all certified products) with this application form
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Alberta or B.C. Fruit Vendor
Are you a primary producer of the fruit grown on your land and offered for sale? Yes _______ No ________
If yes, please include size and land base location(s) below and whether it is owned or leased.
___________________________________________________________________________________________
__________________________________________________________________________________________
If no, how do you participate in bringing your product to market?
___________________________________________________________________________________________
__________________________________________________________________________________________
___________________________________________________________________________________________
List all other fruit for sale and the orchard(s) where the fruit is sourced:
___________________________________________________________________________________________
__________________________________________________________________________________________
___________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
___________________________________________________________________________________________
__________________________________________________________________________________________
Do you own, operate or sell your product at a retail store? Yes ________ No ________
If yes, please indicate where:
___________________________________________________________________________________________
Is your business part of a fruit growers and/or marketing organization? Yes ________ No ________
Do you attend other Farmers' Markets? Yes ________ No ________
If yes, please indicate where:
___________________________________________________________________________________________
Are you a Certified Organic or Demeter Certified Biodynamic Fruit Producer? Yes ________ No ________
•
If yes, attach a copy of your "Certified Organic" or "Certified Biodynamic" Certificate (to include a
complete list of all certified products) with this application form
Processed Foods
Please indicate types and methods of food handling/services occurring at your booth in the Market
1. Pre-packaged foods_________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
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2. Food samples (please describe items to be sampled and detail your packaging and/or distribution technique)
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
__________________________________________________________________________________________
3. Specific foods being processed and type of processing (i.e. cooking, cutting, mixing ingredients,
etc.)________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
_
____________________________________________________________________________________________
____________________________________________________________________________________________
__________________________________________________________________________________________
4. Serving prepared foods (include your method for keeping hot foods hot and cold foods cold)
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
__________________________________________________________________________________________
5. Do you have appropriate hand sanitizer, handwashing station and duplicate utensils at your stall to meet AHS
requirements?
Yes _______ No ________ N/A ________
ALL VENDORS: ATTENDANCE, FEES AND CONTRACT INFORMATION
I will attend ALL market dates below. Yes ______ No ______
If NO, please circle your desired dates
Total number of market days requested: ______/of 19
June 3
June 10
June 17
June 24
July 1
July 8
July 15
July 22
July 29
August 5
August 12
August 19
August 26
Sept 2
Sept 9
Sept 16
Sept 23
Sept 30
October 7
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2017 Market Fee Calculation Chart
*Prices below are PER DAY. All booths are 10'x10' with 10' of frontage unless otherwise specified.
FULL
PART TIME OCCASIONAL
SEASON (19 (9-18 days) (1-8 days)
COST x DAYS
SUBTOTAL
days)
Standard Stall A
(10 x 10, 10' frontage)
$25
$35
$45
_____ X _____
Standard Stall B
(10 x 20, 20' frontage)
$45
$65
$85
_____ X _____
Corner Stall A
(10 x 10, 20' frontage)
$30
$40
$50
_____ X _____
Corner Stall B
(10 x 20, 30' frontage)
$55
$75
$90
_____ X _____
Extra-Deep Stall
(booth-back prkg/strge)
Add $5
Add $10
Add $10
_____ X _____
Food Cart/Bike
(> 10', assigned space)
$25
$35
$50
_____ X _____
Food Truck
(<10' , assigned space)
$45
$65
$90
_____ X _____
*Youth Vendor (8-18)
(10 'x 10' only)
$20
$25
$30
_____ X _____
**On-Call Vendor
(10' x 10', as available)
n/a
n/a
$25
_____ X _____
Musician/Busker
Add Electricity
n/a
No charge
No charge
Add $10
Add $10
Add $10
n/c
_____ X _____
SUBTOTAL
GST X $0.05
TOTAL FEES
PLEASE NOTE:
1. Community Booths may be booked by the same group no more than once per month
2. Electricity is available at a reasonable cost. You are responsible to supply your own outdoor electrical
cords; Please check what length you require once your booth has been assigned
3. Booth-back parking is available for a limited number of vendors, prioritized for vendors requiring
vehicle access during the market. Parking is available streetside, beside the market.
4. ALL VENDORS MUST provide their own 10 x 10 market tent, market sign(s), table(s), and any other
items required for market-day sale of their wares. MLFM has a very limited number of tents available for
rent for occasional and on-call vendors only.
5. Youth Vendors – Vendors ages 8-18, must make their own wares and be in attendance to vend
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6. On-Call Vendors – we keep a roster of "short-notice" vendors willing to fill in for cancellations - please
let us know if you are interested
Stall fees are not due until applicant receives notification of acceptance. However, all fees must be paid
in full within two weeks of notification, or no later than one month before first market day, whichever comes
earlier. Credit/debit card payment may be made in person at the MLCA office (Please call in advance), or by
cheque addressed to "Marda Loop Communities Association". Please write "Farmers' Market Fees" in the
memo line on your cheque.
Cheques and documentation can be mailed or hand delivered to:
Farmers' Market Manager
c/o Marda Loop Communities Association
3130 16 Street SW, Calgary, Alberta T2T 4G7
Other Applicable Fees
Application Fee: Due to the level of attention required to process information presented in vendor applications, a
non-refundable $10 application fee must accompany all applications for all vendors. Applicants must submit this
fee along with their completed application package.
Returned Cheque Policy: Any cheques returned for insufficient funds will be charged a $50 fee. Vendor will not be
able to attend the market until the matter is resolved.
Cancellation Penalty Policy: Cancellation penalties are outlined in the Cancellations and additional
attendance policies in the MLFM Vendor Handbook 2017. Cancellation penalties will be assessed at the time of
cancellation or "no-show", will be invoiced to the vendor within 3 days for immediate payment. Vendor will not be
able to attend the market until the matter is resolved.
ALL VENDORS: MARKET RULES, REGULATIONS AND LIABILITY
You must initial each line for understanding and acceptance. Please keep a copy of this document.
MLFM does not allow declarations regarding product growing methods that cannot be confirmed by site visit or
certification if applicable (e.g. “unsprayed,” “no spray”, “pesticide free”, “sustainably grown”, "organicallygrown"). This includes written and verbal declarations.
____________ Vendor initials
Vendors of value-added food items and made-goods are required to support all claims of locally-originating raw
ingredients by providing the name of the origin farm, grower or source of ingredients or inputs, along with any
other source-provided supporting documentation.
____________ Vendor initials
Only products with organic content that is greater than or equal to 95% may be labelled as "organic", or bear the
associated logos. These products must be certified and the name of the certification body must appear on your
signage or on the product label if applicable.
____________ Vendor initials
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Multi-ingredient products with 70-95% organic content may have the declaration: "contains x% organic
ingredients". These products may not use the organic logo and/or claim "Organic". Multi-ingredient products with
less than 70% "organic" content may only contain organic claims in the product ingredient list, and may not use
the "organic" logo.
____________ Vendor initials
Market rules and regulations are described in detail in the MLFM Vendor Handbook 2017. By signing here, I
indicate having read, understood, and agree to comply with all market rules, policies and expectations.
_________ (Vendor initials)
Vendor shall be insured against liability. Documentation is easily obtained thorough your insurance company, a
copy of which must be provided to Market Manager in advance of the first market day.
_________ (Vendor initials)
Vendor shall be responsible for any and all damages, including bodily injury and property damage, caused to the
Vendor as a result of their operation, their employees, equipment, including equipment provided to the Vendor by
the Marda Loop Communities Association, stall area, products, goods, property or vehicles at the Market.
_________ (Vendor initials)
Vendor agrees to release from all liability the Marda Loop Communities Association and the Farmers’ Market
Manager upon such occurrences as (1) death or injury arising from any happening at the Market, (2) loss or
damage to, or loss of use of property located in the Market and/or any other part of the Community Centre, (3)
death, injury, loss or damage to persons or property resulting from rain, flood, sun, fire explosion, snow or any
other natural or unnatural occurrence during Market days.
_________ (Vendor initials)
Vendor agrees to indemnify and save harmless Marda Loop Communities Association, the Farmers’ Market
Manager, the City of Calgary and Alberta Agriculture and Rural Development (collectively, the “Indemnified
Parties”) from and against all liabilities, claims, costs, expenses, or demands, including legal fees, which now or
hereafter may be suffered or incurred by any of the Indemnified Parties as a result of Vendor’s use of space at
the Market and the operations and equipment of the Vendor, including the use of the equipment provided to
Vendor by Marda Loop Communities Association.
_________ (Vendor initials)
By my signature, I declare the information on this form to be complete and accurate. I agree to pay the rates as
set out in this document. I understand not all applicants are granted space at the Farmers’ Market and that it is
the right and responsibility of the Farmers’ Market to determine final approval for vendors, items for sale, and
stall assignments.
Vendors are chosen based on the suitability of their products in fulfilling the vision of the Marda Loop Farmers’
Market. Vendors and applicants are subject to approval. All potential vendors will be notified of application status
by phone or email. Registration is ongoing throughout the Farmers’ Market. Payment, signed contract and
Vendor Approval Notification is necessary to reserve your spot.
DATED the ______________ day of ________________, 2017
____________________________________________ ____________________________________________
Signature of Vendor
Print Name of Vendor
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