WATERTOWN CITY COUNCIL
WORK SESSION AGENDA
CITY HALL
23 SECOND STREET NORTHEAST
WATERTOWN, SOUTH DAKOTA
Monday, May 1, 2017
5:30 PM
1.
Call to Order
2.
Discussion on bids received for the Skate Park Project
3.
Discussion on the sale of alcoholic beverages in retail establishments
4.
Discussion on County request to build a storage building next to the Fieldhouse
5.
Future agenda items
6.
Adjournment
Supporting Documentation
Rochelle M. Ebbers, CPA
Finance Officer
The City of Watertown, South Dakota does not discriminate on the basis of race, color, national
origin, sex, religion, age or disability in employment or the provision of services.
ADA Compliance: The City of Watertown fully subscribes to the provisions of the Americans
with Disabilities Act. If you desire to attend this public meeting and are in need of special
accommodations, please notify the City Finance Office 24 hours prior to the meeting so that
appropriate auxiliary aids and services are available.
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Item #2 Skate Park Bid Tab
Request for City Council Action
TO:
Mayor and City Council
FROM:
Shane Waterman, P.E., City Engineer
MEETING DATE: May 1, 2017
SUBJECT:
Consideration of Bids for Watertown Skate Park Project #1702
_____________________________________________________________________________
Background: On April 20, 2017 one (1) bid was received for the Watertown Skate Park Project #1702.
Evergreen Skate Parks, LLC of Stevensville, MT had the only bid in the amount of $275,000, which was
41% higher than the Engineer’s Estimate of $195,000.
The Project includes the construction of a new skate park facility. The facility is located near the Koch
Softball Complex. The skate park is approximately 9,000 S.F. in size and contains multiple skill features.
The facility will be constructed of concrete and will have a raised knoll of grass in the center.
A review of the Capital Outlay Budget for 2017 indicates the total bid amount of $275,000 exceeds the
budgeted amount of $195,000 established for the project. Engineering Staff recommends we reject the
bid submitted by Evergreen Skate Parks, LLC.
Following consultation with the City Attorney City Staff plans to enter into direct negotiations with
Evergreen Skate Parks, LLC to see if we can get closer to the amount budgeted for the project. The City
may need to provide some work and materials for the project to accomplish this goal. The work items
currently under discussion are removal of the existing asphalt surfacing, providing the required fill,
providing topsoil and seeding.
Additionally, there is a private fund raising effort for this project. Hopefully, this effort will help the City
meet the final negotiated construction costs.
Recommendation: Reject the bid by Evergreen Skate Parks, LLC for Project #1702.
Council Action Requested:
Motion to Reject the Bid in the amount of $275,000 for Project #1702.
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L
A
I
C
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Phone: 605-882-6202
Fax: 605-882-5264
Engineer's Estimate
Evergreen Skateparks, LLC
3604 Bridle Bit Lane
Stevensville, MT 59870
Phone: 503-807-0103
Fax: 503-804-1193
U
O
N
F
F
10% Bid Bond
Bid Assurance
$275,000.00
None
$195,000.00
Remarks & Corrections
TOTAL AMOUNT BASE BID
Provide all labor, equipment and materials to construct a skate park as specified in bid documents.
BASE BID:
Bid Tabulation Sheet
Watertown Skate Park
Project No. 1702
City of Watertown, South Dakota
Thursday, April 20, 2017
21st Street West
4th Avenue South
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3' X 4' BOX
TYPE B
DROP INLET
18" RC PIPE
PIPE INLET
12" CMP PIPE
18" CMP PIPE
24" ARCH RC PIPE