2017 ASAP MANUAL
A Safety Awareness Program
ASAP Manual: Table of Contents
Section
1. Introduction
2. 2017 MCLL Safety Requirements
3. MCLL Safety Rules
4. In Case of Injury
5. Accident Reporting
6. Little League Insurance
7. Waivers & Releases
8. 2017 Field Survey
9. Training for Managers & Coaches
10. First Aid Presentation
11. MCLL Operating Guide
12. MCLL Constitution
Page
1
4
14
25
29
31
37
40
45
48
75
106
Introduction
Mill Creek Little League ASAP Manual
3
Dear Volunteers, Friends, and Family of Mill Creek Little League,
Thank you for your interest and support of Mill Creek Little League. We are
excited about this new season and all the possibilities that come with it.
As a highly visible community organization we are committed to providing
the best possible experience for the kids in our service area. A significant
aspect of our commitment is to keep our kids safe during practices, games,
and other league events. To keep this commitment, we create and provide
to coaches, parents, and all volunteers an annual ASAP (A Safety Awareness
Program) manual.
This manual provides information on the steps the league takes to keep our
kids safe that includes, but is not limited to; background checks of
volunteers, safety training and requirements for managers, coaches, and
volunteers, safety rules, pitch counts, and training for coaches.
As a community of volunteers, we are extremely proud of the commitment
that each of the families has made to help create a positive and safe
environment for our kids to be active and play ball. These opportunities and
experiences that are presented each day are the foundation of memories
that will encourage our present-day players to be future leaders to carry on
this great tradition of Little League.
If you have any questions regarding this manual or any safety related items
of any kind, please feel free to email our Safety Director at
[email protected].
Sincerely,
Your Board of Directors
Mill Creek Little League
4
Board of Directors
Executive Board
President
VP Administration
VP Finance
VP Operations
VP Baseball
AVP Baseball
VP Softball
League Player Agent
Administration
Secretary and Historian
Director of Information
Director of Communications
Director of Team Parents
Director of Concessions
Director of Special Events
Finance & Operations
Treasurer
Director of Sponsorship
Director of Facilities
Director of Purchasing
Director of Safety
Director of Tournaments
Umpire in Chief
Baseball & Softball
Director of Int/Jrs/Srs/BB
Director of Majors BB
Director of Minors BB
Director of Farm BB
Director of Rookies 1 BB
Director of Rookies 2 BB
Director of T-Ball
Director of Challenger
Director of Fall Ball
Director of BB Inventory
Director of Jrs/Srs SB
Director of Majors SB
Director of Minors SB
Director of Rookies SB
Director of SB Inventory
Player Agents
Baseball
Baseball
Baseball
Softball
Softball
Maija Tuomi
Melissa Whitley
Brandon Hamm
Robert Allen
Randy Wilson
Paul Stedman
Michael Golebiewski
Aaron Coe
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Melissa Whitley
Bill Marquardt
Abbey McGee
Laurie Allen
Open
Jill Johnson
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Shannon Smalley
Open
Open
James Powell
Brandon Hamm
Open
Craig Tashiro
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Robert Allen
Mike Mathis
Curt Udo
Scott Simonsen
Jeff Schweinfurth
Open
Open
Jason Solie
Randy Wilson
Open
Page Dearborn
Daryl Stevens
Rod Westman
Dimitra Scott
Open
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Rachelle Lynn
Ryan Lynn
Sheryl Miller
Angie James-Stevens
Crystal Dean
5
2017 Safety Training Requirements
Mill Creek Little League ASAP Manual
6
2017
Safety Training
Requirements
For:
• Managers (Requirements 1-6)
• Assistant Coaches (Requirements 1-5)
• Safety Parents (Requirements 1-5)
• Umpires (Requirements 1-3)
• Concession Stand Volunteers (Requirements 1, 2, & 7)
Requirements:
1. Submit Volunteer Application for Background
Check (First Advantage)
2. Register as Volunteer with Mill Creek Little League
3. Attend 1 Safety Class
4. Complete CDC Concussion Course Online
5. Complete NFHS Sudden Cardiac Arrest Course
6. Attend 1 CPR Class
7. Attend Food Handler’s Permit Course
7
Volunteer Application
Submit the following to:
[email protected]
1.
2.
3.
Volunteer Application or Returning Volunteer
Application (SSN is Required)
Copy of Driver’s License
Digital Photo for ID Badge
8
Volunteer Registration
Go to:
www.MillCreekLittleLeague.com
Move mouse over “Registration (All Types)”
Click On “Register Online Now”
Click On “Register Now” Button to the right of
“Spring COACH/VOLUNTEER registration”
9
2017 Volunteer Application
10
2017 Returning Volunteer
Application
11
Annual Safety Class
Integrated Rehabilitation Group
2017 Annual Safety Class
6:30pm – 7:15pm @ Heatherwood Middle School – Cafeteria
http://www.signupgenius.com/go/30e0d4cacac22a13-2017
Wed, Feb 1st - Thu, Feb 23rd - Wed, Mar 15th - Thu, Mar 30th
12
Concussion Course
Center for Disease Control and Prevention
Heads Up Concussion Course
http://www.cdc.gov/headsup/youthsports/training/
Click on the box on the right titled “Launch the Course”
Print and scan certificate, email to
[email protected]
13
Sudden Cardiac Arrest Course
National Federation of State High School Associations
Sudden Cardiac Arrest Course
https://nfhslearn.com/courses/61032/sudden-cardiac-arrest
Print and scan certificate, email to
[email protected]
14
CPR Class
Fire Department
AED/CPR Course (Managers Only)
Bothell Fire Station (10726 Beardslee Blvd)
http://www.signupgenius.com/go/30E0D4CACAC22A13cpraed
Thursday, February 2nd 6:00pm – 9:00pm
Friday, February 24th 6:00pm – 9:00pm
Saturday, February 25th 9:00am – Noon
Wednesday, March 8th 6:00pm – 9:00pm
Wednesday, March 15th 6:00pm – 9:00pm
Only 10 spots per class
15
Safety Rules
Mill Creek Little League ASAP Manual
16
Mill Creek Little League
Safety Rules & Requirements
General Information
Authority to enforce rules: All local rules as established by MCLL and Little League International
may be enforced by any MCLL board member or umpire prior to, during or following a game or
practice.
Official Little League Baseball/Softball regulations and playing rules: Little League
International publishes all official regulations and playing rules for all divisions and ages. These rules
are intended to regulate the game and to help players and parents understand the game. Rules books
are available on line at www.littleleague.org and MCLL.
No amending, altering or changing the rules: All rules as set forth by Little League
International cannot be changed, altered or amended in any way. The MCLL board may change, alter
or amend the general rules established for this league.
No Alcohol: Under no circumstances is any type of alcohol permitted on any practice or game site or
field used by MCLL.
No tobacco products or illegal drugs: No smoking, chewing tobacco or illegal drugs are
permitted on any practice or game site or field used by MCLL. This is pursuant to city, county and
state law.
Improper conduct or language: Each player, parent, adult, coach and manager is responsible for
their own conduct and language. In addition, all coaches and manager are responsible for the overall
conduct and behavior of their team. Profanity, fighting, harassment, jeering, disrespectful (and
inappropriate) cheering or comments will not be tolerated by anyone.
Uniforms: Little League players shall only wear the uniforms as designated by MCLL for games and
authorized league activities. At all times player’s appearance, should be respectful and appropriate.
This includes (and is not limited to) jerseys tucked in and pants pulled up (not sagging).
No one behind the backstop: Umpires must control spectators form standing, sitting or cheering
from behind the backstop. Scorekeepers form one or both teams may be allowed to sit behind the
backstop in order to keep accurate score. However, any scorekeeper who chooses to sit or stand
behind the backstop is not allowed to take advantage of that position and cheer in any distractive
manner.
Registration and Medical Forms: All players must have correctly completed all registration
(including a correct copy of their birth certificate) and medical forms prior to any league practice or
competition. Players who do not have all their paperwork correctly completed and handed in are not
allowed to practice or compete in any games.
League chain of command: MCLL is set up with a variety of leadership positions. All participants
need to understand that we have established an appropriate chain of command to handle all concerns
and complaints. If there is any concern or complaint parents and player should first try to resolve their
concern directly with their coach or manager. From there managers and or coaches should report to
the respective Director of their division. The Director will in turn report to the Vice President
17
Mill Creek Little League
Safety Rules & Requirements (Continued)
of their respective league (baseball or softball). The Vice President will report to the President.
EQUIPMENT
• All batters base runners and player base coaches must wear a NOCSAE approved helmet.
• Helmets are not allowed to be altered in any way which includes decals and painting by anyone
other than the manufacturer or authorized dealer.
• Catchers must wear all MCLL issued and approved safety equipment. This includes: catcher’s
mask, throat guard, shin guards, chest protector and protective cup (male participants).
• Males are required to wear protective cups.
• All players are encouraged to wear mouth guards.
• Players who wear glasses are encourage to use glasses with shatterproof lenses.
• Any equipment that is identified as unsafe must be immediately removed from practice or
competition.
BEHAVIOR
• Harassment, intimidation, bullying or taunting of any kind will not be tolerated and is subject
to ejection.
• Throwing bats, helmets or any equipment will not be tolerated and will result in a game
ejection or benching.
• Acting in a disrespectful manner or arguing with umpires is not permitted by players.
• Disrespectful and inappropriate behavior by parents, by players or managers/coaches will not
be tolerated.
PLAYERS
• Players are only allowed to be dropped at a practice or game field when a coach is present.
• Players wearing a cast are not allowed to participate in any competition.
• Players with long hair must pull it back for visibility and safety reasons.
• Jewelry of any kind is not permitted during practices or games.
• Head first slides are not allowed (Majors level and below) and will result in an immediate out!
• Since the “on-deck circle” is not allowed in Little League Baseball or Softball, players are
allowed to warm up prior to their at bat and not having been set in the batter’s box.
COACHES/MANAGERS
• Managers and coaches are not allowed to leave any practice or game field until all players have
been picked up by their parents (guardians or an adult approved to transport player home).
• Managers and coaches must understand the “Safety Code” as stated in their divisional
rulebook.
• Managers and coaches are responsible to understand the specific rules for their respective
division.
• Managers and coaches are responsible for the general behavior of their players and parents.
• Managers and coaches are not allowed to warm-up pitchers.
UMPIRES
• Umpires must inspect all equipment prior to games for safety and regulation expectations.
• Umpires at all levels who stand behind home plate to umpire must wear a safety mask.
FOOD
• No food or seeds of any kind are allowed in the dugout or playing field.
• Water in proper containers is allowed in the dugouts.
• Liquids that have a color base (i.e. colored sports drinks) are not allowed at all on the Mill
18
Mill Creek Little League
Safety Rules & Requirements (Continued)
•
Creek Sports Park.
Treats may be distributed to players outside the competition area.
FIELDS
• Any and all field safety conditions are to be brought to any MCLL Board member immediately.
• Creating holes into the playing/practice fields are not allowed.
CLEAN UP
• All teams (managers, coaches, players and parents) are expected to clean up their dugouts and
seating area at the conclusion of each practice and game.
• Please report any team to the divisional director that do not clean up after themselves.
Safety Rules
1. Arrangements have been made in advance of all games and practices for emergency medical
services
2. Managers, coaches and umpires should have training in first-aid. First-aid kits are issued to
each team manager.
3. No games or practices should be held when weather or field conditions are bad, particularly
with lighting.
4. Play area will be inspected frequently for holes, damage, stones, glass and other foreign objects.
5. All team equipment should be stored within the team dugout, or behind screens, and not
within the area defined by the umpires as “in play”.
6. Only players, managers, coaches and umpires are permitted on the playing field or in the
dugout during games and practice sessions.
7. Responsibility for keeping bats and loose equipment off the field of play should be that of a
player assigned for this purpose or the team's manager and coaches.
8. During practice and games, all players should be alert and watching the batter on each pitch.
9. During warm-up drills players, should be spaced so that no one is endangered by wild throws
or missed catches.
10. All pre-game warm-ups should be performed within the confines of the playing field and not
within areas that are frequented by and thus endanger spectators (i.e., playing catch, pepper,
swinging bats, etc.)
19
Mill Creek Little League
Safety Rules & Requirements (Continued)
11. Equipment should be inspected regularly for the condition of the equipment as well as for
proper fit.
12. Batters must wear Little League approved protective helmets during batting practice and
games.
13. Catchers must wear catcher’s helmet, mask, throat guard, long model chest protector, shin
guards and protective cup with athletic support at all times (males) for all practices and games.
NO EXCEPTIONS. Managers should encourage all male players to wear protective cups and
supporters for practices and games.
14. Except when runner is returning to a base, head-first slides are not permitted.
15. During sliding practice, bases should not be strapped down or anchored.
16. At no time, should ‘horse play’ be permitted on the playing field,
17. Parent of players who wear glasses should be encouraged to provide 'Safety Glasses’
18. Players must not wear watches, rings, pins or metallic items during games and practices.
19. The Catcher must wear catcher’s helmet and mask with a throat guard in warming up pitchers.
This applies between innings and in the bullpen during a game and also during practices.
20.Managers, coaches or any adult may not warm up pitchers before or during a game.
21. On-deck batters are not permitted: except in Junior/Seniors/Big League Divisions
22. All Managers are required to attend our MCLL sponsored coach’s clinics
23. Mill Creek Little League runs a background check on all of its managers, coaches and other
applicable volunteer applicants. Each person who is cleared is issued and ID badge which must
be worn at all times.
20
Mill Creek Little League
Harassment, Intimidation, Bullying - Policy
Harassment, intimidation, and bullying of children in our league can substantially interfere with their
ability to learn, play, and feel safe. Therefore, any conduct, communication, activity, or practice that
occurs at any time, during a league sponsored event (practice or competition) that constitutes
harassment, intimidation, or bullying involving players shall be strictly prohibited. Players who are
determined to have engaged in such behavior are subject to disciplinary action. Further, any such
conduct, communication, activity, or practice should be immediately reported to a parent, coach,
manager or Board Member. All reports of harassment will be investigated. Please see our Seasonal
Operating Guide for specific policy regarding bullying and the reporting of incidents.
Definition
In accordance with the understanding of “harassment, intimidation, or bullying” that means any
intentional written, verbal, or physical act that a player has exhibited toward another particular that:
1. Causes mental or physical harm to another player; and
2. Is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening,
or abusive competition environment for the other player.
The behavior prohibited in this statement is marked by the intent of one or more players to ridicule,
humiliate or intimidate another player. In evaluating whether conduct constitutes harassment,
intimidation, or bullying, special attention should be paid to the words chosen or actions taken,
whether such conduct occurred in front of others or was communicated to others, how the perpetrator
interacted with the victim, and the motivation, either admitted or appropriately inferred, of the
perpetrator.
Conduct Constituting Harassment, Intimidation, or Bullying
Such conduct can take many forms and can include many different behaviors having overt intent to
ridicule, humiliate or intimidate another student. Examples of such conduct include, but are not
limited to:
1. Physical violence and/or attacks.
2. Taunts, name-calling, and put-downs.
3. Threats and intimidation (through words and/or gestures).
4. Extortion or stealing of money and/or possessions.
5. Exclusion from the peer group or spreading rumors
6. Repetitive and hostile behavior with the intent to harm others
through the use of information and communication technologies
21
Baseball - Pitch Counts
Baseball Max Pitches in a Day
League Age:
13-16 - 95 pitches per day (Refer to Rule Book for Mandatory Rest)
11-12 - 85 pitches per day (Refer to Rule Book for Mandatory Rest)
9-10 - 75 pitches per day (Refer to Rule Book for Mandatory Rest)
7-8 - 50 pitches per day (Refer to Rule Book for Mandatory Rest)
Regulation VI - 2017 Little League Baseball, Official Regulations, Playing Rules, and
Policies.
For mandatory rest for specific pitch counts and divisions, pitching and
catching in the same day, and other pitching rules refer to pages 42-44
(Regulation VI – Pitchers) of the 2017 Little League Baseball, Official
Regulations, Playing Rules, and Policies.
As the health and safety of athletes continues to be a priority within amateur baseball,
the following Pitch Smart Compliance program has been developed to assist the public
in identifying the organizations that have adopted Pitch Smart guidelines and principles.
Little League Baseball is Pitch Smart Compliant. For more information visit:
http://m.mlb.com/pitchsmart/
22
District 1 Inter-League Pitch Count Recording
Rules
Baseball Pitch Count will be set up through the District Bonzi schedule
system. All leagues must enable the Bonzi Team option for all teams
participating in Interleague play where the pitch count tracker is located.
Managers should agree on the pitch counts for all pitchers of both teams
PRIOR to leaving the field.
Each manager must record the pitch count for their players within 24 hours
following a game, or partial game played. For partial game played, view
"Suspended Games & Pitch Count Procedures" section for Rescheduling
Games.
PENALTY: Managers not reporting pitch counts within 24 hours of a
scheduled and competed games will be subject to the following penalties:
•
•
•
•
1st offense = Warning
2nd offense = ONE game suspension for the manager
3rd offense = THREE game suspension for the manager, and referred
to DA for additional consideration.
The District Administrator retains authority to impose
greater penalties at his discretion
For more information visit: http://www.littleleaguewad1.org/home.php
23
Safety Bags (First Aid Kit) Required at
All Practices and Games
• Ice Packs
• Ace Bandage
• Foam Wrap
• Adhesive Tape
• Scissors
• Infectious Waste Bag
• CPR Face Shields
• Gloves
• Eye Wash Bottle
• Oval Gauze
• Band-Aids 1” x 3”
• Band-Aids 5/8” x 21/4”
• Antiseptic Wipes
• Alcohol Wipes
24
Pre-Game/Practice Requirements
for Managers & Umpires
25
.
26
In Case of Injury
Mill Creek Little League ASAP Manual
27
Mill Creek Little League
In-Game/Practice Accident Procedure
If injury occurs:
1. Manager call for “time” if during a game and if not already
granted.
2. Manager or assistant coach check on player (one adult must
remain in dugout.)
3. Safety parent or coach access injury and provide first aid as
necessary. (Up to only 3 approved volunteers on field during
game.)
4. Check for concussion symptoms when injuries to the head and
collisions between two players (regardless of if it is a head
collision or not.) When in doubt, sit them out!
5. If the injury or illness occurs during a game, the umpire may
require an opinion from a medical person before allowing player
to re-enter the game.
6. Safety parents have authority to overrule Manager if they believe
a player should be pulled from practice or game due to an injury.
7. If professional medical treatment is received during
game/practice or following due to the specific injury that
occurred, then player must present a non-restrictive medical
release prior to being allowed back in practice or another game.
8. Report all injuries within 48 hours to the league Safety Director by
completing the Injury Tracking Report and emailing it to
[email protected].
28
Emergency Contacts
For ALL Immediate Emergencies
Mill Creek Police Department
(425) 745-6175
Mill Creek Fire Department
Snohomish Co Sheriff (South)
Fire District #7 (Bothell HQ)
Poison Control Center
(425) 212-2776
(425) 388-5250
(425) 486-1217
(800) 222-1222
911
LOCAL HOSPITALS
Children’s Hospital
4800 Sandpoint Way NE, (Seattle)
(206) 987-2000
(206) 987-2222 (ER)
Evergreen Hospital
(425) 899-1000
12040 NE 128th St. (Kirkland)
(425) 899-1700 (ER)
Northwest Hospital
(206) 364-0500
1550 N 115th St (Seattle)
Providence Medical Center
Pacific Campus
916 Pacific Ave (Everett)
(425) 258-7123
(425) 258-7555 (ER)
Providence Medical Center
Colby Campus
1321 Colby Ave (Everett)
(425) 261-2000
(425) 261-3000 (ER)
MILL CREEK LITTLE LEAGUE BOD CONTACTS
MCLL President, Maija Tuomi
(425) 218-6266
MCLL Safety Officer, Brandon Hamm(425) 286-5647
MCLL VP of Ops, Robert Allen
(425) 508-2581
MCLL UIC, CraigTashiro
(425) 530-0992
LOCAL WALK-IN CLINICS
Everett Clinic– Mill Creek
(425) 225-8000
15418 MainStreet
Seattle Children’s Clinic
12800 Bothell-Everett Hwy Ste150
(425) 357-5240
Providence Walk-in Clinic
(425) 316-5150
12800 Both-Eve Highway(Everett)
Everett Walk-in Clinic
(425) 339-5422
3927 Rucker Ave (Everett)
Silverlake Walk-in Clinic
(425) 357-3305
1818 12st St SE (Everett)
LOCAL UTILITIES
(425) 783 - 1000
Snohomish County PUD
Washington Energy Services (Gas) (800) 398 - 4663
Alderwood Water Dept
(425) 672 - 4111
LITTLE LEAGUE CONTACTS
Washington District 1
3031 206th Pl SW, Alderwood Manor, WA 98036
Western Region Headquarters (909) 887 - 6444
6707 Little League Drive, San Bernardino, CA 92407
Little League International
(570) 326 - 1921
539 US Route 15 Hwy, Williamsport, PA 17701-0485
29
Mill Creek Little League
Manager’s Emergency Plan
It is extremely important that all managers and coaches be prepared for all emergency situations that
might arise during the course of the season. Your level of preparedness and the leadership you
provide will help to minimize the impact of all emergency situations. Please take the time to assign
emergency responsibilities to your coaching staff and parents, complete this form and review these
scenarios prior to the season.
In the event of an emergency or serious injury
In the event of a serious injury
athlete.
will call 911.
will attend to the
will take responsibility of the Team Coaches Book that
includes all medical and emergency contact information.
to.
person.
event locked gates need to be open.
spokesperson.
is the nearest hospital that we will take our athletes
will meet the EMS and guide them to the injured
will make sure they know who to contact in the
will initiate crowd control and will be our team
_ will supervise the team during an emergency.
hospital.
person.
will accompany the injured athlete to the
will notify parents or the emergency contact
will provide proof of insurance requested.
will assure that all adults who come in contact
with the team members have filed the appropriate paperwork for their background check and is
wearing the MCLL ID badge at all times.
30
Accident Reporting
Mill Creek Little League ASAP Manual
31
For Local League Use Only
A Safety Awareness Program’s
Incident/Injury Tracking Report
Activities/Reporting
League Name:
League ID:
-
-
Incident Date:
Field Name/Location:
Incident Time:
Injured Person’s Name:
Date of Birth:
Age:
City:
State
Address:
Sex: o Male o Female
ZIP:
Home Phone: (
)
Parent’s Name (If Player):
Work Phone:
)
Parents’ Address (If Different):
City
(
Incident occurred while participating in:
A.) o Baseball
o Softball
o Challenger
o TAD
(7-11)
o Major (9-12)
o T-Ball (4-7)
o Minor (7-12)
(5-8)
(15-18)
(13-16)
Senior
Big
League
o Junior
Senior(12-14)
(14-16) o Big League (16-18)
B.) o Challenger
C.) o Tryout
o Travel to
o Practice
o Game
o Tournament
o Travel from
o Other (Describe):
o Intermediate
(50/70) (11-13)
Junior (13-14)
o Special Event
Position/Role of person(s) involved in incident:
D.) o Batter
o Baserunner
o Pitcher
o Catcher
o First Base
o Second
o Third
o Short Stop
o Left Field
o Center Field
o Right Field
o Dugout
o Umpire
o Coach/Manager o Spectator
o Volunteer
o Other:
Type of injury:
Was first aid required? o Yes o No If yes, what:
Was professional medical treatment required? o Yes o No If yes, what:
(If yes, the player must present a non-restrictive medical release prior to to being allowed in a game or practice.)
Type of incident and location:
A.) On Primary Playing Field
o Base Path:
o Running o Sliding
or
o Hitby Ball:
o Pitched o Thrown or o Batted
or
o Collision with: o Player or o Structure
oo Other:
Grounds Defect
B.) Adjacent to Playing Field
o Seating Area
o Parking Area
C.) Concession Area
oo Customer/Bystander
Volunteer Worker
D.) Off Ball Field
o Travel:
o Car or o Bike
or
o Walking
oo Other:
League Activity
Please give a short description of incident:
Could this accident have been avoided? How:
This
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sets/forms_pubs/asap/GLClaimForm.pdf.
Prepared By/Position:
Signature:
Phone Number: (
Date:
)
32
Little League Insurance
Mill Creek Little League ASAP Manual
33
It is suggested this memo should be reproduced on your league’s letterhead over the signature of
your president or safety officer and distributed to the parents of all participants at registration time.
WARNING: Protective equipment cannot prevent all injuries a player might receive while participating in
Baseball / Softball.
WHAT PARENTS SHOULD KNOW ABOUT LITTLE LEAGUE® INSURANCE
The Little League Insurance Program is designed to afford protection to all participants at the most economical
cost to the local league. The Little League Player Accident Policy is an excess coverage, accident only plan, to be used
as a supplement to other insurance carried under a family policy or insurance provided by an employer. If there is
no primary coverage, Little League insurance will provide benefits for eligible charges, up to Usual and Customary
allowances for your area. A $50 deductible applies for all claims, up to the maximum stated benefits.
This plan makes it possible to offer exceptional, affordable protection with assurance to parents that adequate
coverage is in force for all chartered and insured Little League approved programs and events.
If your child sustains a covered injury while taking part in a scheduled Little League Baseball or Softball game or
practice, here is how the insurance works:
1. The Little League Baseball and Softball accident notification form must be completed by parents (if the
claimant is under 19 years of age) and a league official and forwarded directly to Little League Headquarters
within 20 days after the accident. A photocopy of the form should be made and kept by the parent/claimant.
Initial medical/dental treatment must be rendered within 30 days of the Little League accident.
2. Itemized bills, including description of service, date of service, procedure and diagnosis codes for medical
services/ supplies and/or other documentation related to a claim for benefits are to be provided within 90 days
after the accident. In no event shall such proof be furnished later than 12 months from the date the initial
medical expense was incurred.
3. When other insurance is present, parents or claimant must forward copies of the Explanation of Benefits or
Notice/ Letter of Denial for each charge directly to Little League International, even if the charges do not
exceed the deductible of the primary insurance program.
4. Policy provides benefits for eligible medical expenses incurred within 52 weeks of the accident, subject to
Excess Coverage and Exclusion provisions of the plan.
5. Limited deferred medical/dental benefits may be available for necessary treatment after the 52-week time limit when:
(a)Deferred medical benefits apply when necessary treatment requiring the removal of a pin /plate, applied to
transfix a bone in the year of injury, or scar tissue removal, after the 52-week time limit is required. The
Company will pay the Reasonable Expense incurred, subject to the Policy’s maximum limit of $100,000 forany
one injury to any one Insured. However, in no event will any benefit be paid under this provision for any
expenses incurred more than 24 months from the date the injury was sustained.
(b)If the Insured incurs Injury, to sound, natural teeth and Necessary Treatment requires treatment for that
Injury be postponed to a date more than 52 weeks after the injury due to, but not limited to, the physiological
changes of a growing child, the Company will pay the lesser of: 1. A maximum of $1,500 or 2. Reasonable
Expenses incurred for the deferred dental treatment.
Reasonable Expenses incurred for deferred dental treatment are only covered if they are incurred on or before
the Insured’s 23rd birthday. Reasonable Expenses incurred for deferred root canal therapy are only covered if
they are incurred within 104 weeks after the date the Injury occurs.
No payment will be made for deferred treatment unless the Physician submits written certification, within 52
weeks after the accident, that the treatment must be postponed for the above stated reasons.
Benefits are payable subject to the Excess Coverage and the Exclusions provisions of the Policy.
We hope this brief summary has been helpful in providing a better understanding of the operation of the Little
34
League insurance program.
Little League Baseball & Softball
®
CLAIM FORM INSTRUCTIONS
WARNING — It is important that parents/guardians and players note that: Protective equipment cannot
prevent all injuries a player might receive while participating in baseball/softball.
To expedite league personnel’s reporting of injuries, we have prepared guidelines to use as a checklist in completing
reports. It will save time -- and speed your payment of claims.
The National Union Fire Insurance Company of Pittsburgh, Pa. (NUFIC) Accident Master Policy acquired through
Little League® contains an “Excess Coverage Provision” whereby all personal and/or group insurance shall be used
first.
The Accident Claim Form must be fully completed, including a Social Security Number, for processing.
To help explain insurance coverage to parents/guardians refer to What Parents Should Know on the internet that
should be reproduced on your league’s letterhead and distributed to parents/guardians of all participants at
registration time.
If injuries occur, initially it is necessary to determine whether claimant’s parents/guardians or the claimant has other
insurance such as group, employer, Blue Cross and Blue Shield, etc., which pays benefits. (This information should
be obtained at the time of registration prior to tryouts.) If such coverage is provided, the claim must be filed first
with the primary company under which the parent/guardian or claimant is insured.
When filing a claim, all medical costs should be fully itemized and forwarded to Little League International. If no
other insurance is in effect, a letter from the parent/guardian or claimant’s employer explaining the lack of group or
employer insurance should accompany the claim form.
The NUFIC Accident Policy is acquired by leagues, not parents, and provides comprehensive coverage at an
affordable cost. Accident coverage is underwritten by National Union Fire Insurance Company of Pittsburgh, a
Pennsylvania Insurance company, with its principal place of business at 175 Water Street, 18th Floor, New York,
NY 10038. It is currently authorized to transact business in all states and the District of Columbia. NAIC Number
19445.This is a brief description of the coverage available under the policy. The policy will contain limitations,
exclusions, and termination provisions. Full details of the coverage are contained in the Policy. If there are any
conflicts between this document and the Policy, the Policy shall govern.
The current insurance rates would not be possible without your help in stressing safety programs at the local level.
The ASAP manual, League Safety Officer Program Kit, is recommended for use by your Safety Officer.
35
TREATMENT OF DENTAL INJURIES
Deferred Dental Treatment for claims or injuries occurring in 2002 and beyond: If the insured incurs injury to sound,
natural teeth and necessary treatment requires that dental treatment for that injury must be postponed to a date more
than 52 weeks after the date of the injury due to, but not limited to, the physiological changes occurring to an insured
who is a growing child, we will pay the lesser of the maximum benefit of $1,500.00 or the reasonable expense
incurred for the deferred dental treatment. Reasonable expenses incurred for deferred dental treatment are only
covered if they are incurred on or before the insured’s 23rd birthday. Reasonable Expenses incurred for deferred root
canal therapy are only covered if they are incurred within 104 weeks after the date the Injury is sustained.
CHECKLIST FOR PREPARING CLAIM FORM
1.
Print or type all information.
2.
Complete all portions of the claim form before mailing to our office.
3.
Be sure to include league name and league ID number.
PART I - CLAIMANT, OR PARENT(S)/GUARDIAN(S), IF CLAIMANT IS A MINOR
1.
The adult claimant or parent(s)/guardians(s) must sign this section, if the claimant is a minor.
2.
Give the name and address of the injured person, along with the name and address of the
parent(s)/guardian(s), if claimant is a minor.
3.
Fill out all sections, including check marks in the appropriate boxes for all categories. Do not leave any
section blank. This will cause a delay in processing your claim and a copy of the claim form will be
returned to you for completion.
4.
It is mandatory to forward information on other insurance. Without that information there will be a delay in
processing your claim. If no insurance, written verification from each parent/spouse employer must be
submitted.
5.
Be certain all necessary papers are attached to the claim form. (See instruction 3.) Only itemized bills are
acceptable.
6.
On dental claims, it is necessary to submit charges to the major medical and dental insurance company of
the claimant, or parent(s)/guardian(s) if claimant is a minor. “Accident-related treatment to whole, sound,
natural teeth as a direct and independent result of an accident” must be stated on the form and bills. Please
forward a copy of the insurance company’s response to Little League International. Include the claimant’s
name, league ID, and year of the injury on the form.
PART II - LEAGUE STATEMENT
1.
This section must be filled out, signed and dated by the league official.
2. Fill out all sections, including check marks in the appropriate boxes for all categories. Do not leave any
section blank. This will cause a delay in processing your claim and a copy of the claim form will be
returned to you for completion.
IMPORTANT: Notification of a claim should be filed with Little League International within 20 days of the
incident for the current season.
36
LITTLE LEAGUE ® BASEBALL AND SOFTBALL
ACCIDENT NOTIFICATION FORM
INSTRUCTIONS
Send Completed Form To:
Little League® International
539 US Route 15 Hwy, PO Box 3485
Williamsport PA 17701-0485
Accident Claim Contact Numbers:
Phone: 570-327-1674
1. This form must be completed by parents (if claimant is under 19 years of age) and a league official and forwarded to Little League
Headquarters within 20 days after the accident. A photocopy of this form should be made and kept by the claimant/parent. Initial medical/
dental treatment must be rendered within 30 days of the Little League accident.
2. Itemized bills including description of service, date of service, procedure and diagnosis codes for medical services/supplies and/or other
documentation related to claim for benefits are to be provided within 90 days after the accident date. In no event shall such proof be
furnished later than 12 months from the date the medical expense was incurred.
3. When other insurance is present, parents or claimant must forward copies of the Explanation of Benefits or Notice/Letter of Denial for
each charge directly to Little League Headquarters, even if the charges do not exceed the deductible of the primary insurance program.
4. Policy provides benefits for eligible medical expenses incurred within 52 weeks of the accident, subject to Excess Coverage and
Exclusion provisions of the plan.
5. Limited deferred medical/dental benefits may be available for necessary treatment incurred after 52 weeks. Refer to insurance brochure
provided to the league president, or contact Little League Headquarters within the year of injury.
6. Accident Claim Form must be fully completed - including Social Security Number (SSN) - for processing.
League Name
League I.D.
Name of Injured Person/Claimant
PART 1
SSN
Date of Birth (MM/DD/YY)
Age
Sex
 Female  Male
Home Phone (Inc. Area Code) Bus. Phone (Inc. Area Code)
(
)
(
)
Name of Parent/Guardian, if Claimant is a Minor
Address of Claimant
Address of Parent/Guardian, if different
The Little League Master Accident Policy provides benefits in excess of benefits from other insurance programs subject to a $50 deductible
per injury. “Other insurance programs” include family’s personal insurance, student insurance through a school or insurance through an
employer for employees and family members. Please CHECK the appropriate boxes below. If YES, follow instruction 3 above.
Does the insured Person/Parent/Guardian have any insurance through:
Date of Accident
Time of Accident
AM
Yes
Yes
Employer Plan
Individual Plan
No
No
School Plan
Dental Plan
Yes
Yes
No
No
Type of Injury
PM
Describe exactly how accident happened, including playing position at the time of accident:
Check all applicable responses in each column:
 CHALLENGER (4-18)
 BASEBALL
(5-18)
(5-8)
 SOFTBALL
 T-BALL
(4-7)
 CHALLENGER
(7-12)
 MINOR
(6-12)
 TAD (2ND SEASON)  LITTLE LEAGUE(9-12)
INTERMEDIATE (50/70)
(11-13)
(13-14)
 JUNIOR
SENIOR(12-14)(14-16)
 JUNIOR
BIG LEAGUE
 SENIOR
(13-16)(16-18)







PLAYER
MANAGER, COACH
VOLUNTEER UMPIRE
PLAYER AGENT
OFFICIAL SCOREKEEPER
SAFETY OFFICER
VOLUNTEER WORKER







TRYOUTS

PRACTICE
SCHEDULED GAME 
TRAVEL TO
TRAVEL FROM
TOURNAMENT
OTHER (Describe)
SPECIAL EVENT
(NOT GAMES)
SPECIAL GAME(S)
(Submit a copy of
your approval from
Little League
Incorporated)
BIG (14-18)
I hereby certify that I have read the answers to all parts of this form and to the best of my knowledge and belief the information contained is
complete and correct as herein given.
I understand that it is a crime for any person to intentionally attempt to defraud or knowingly facilitate a fraud against an insurer by
submitting an application or filing a claim containing a false or deceptive statement(s). See Remarks section on reverse side of form.
I hereby authorize any physician, hospital or other medically related facility, insurance company or other organization, institution or person
that has any records or knowledge of me, and/or the above named claimant, or our health, to disclose, whenever requested to do so by
Little League and/or National Union Fire Insurance Company of Pittsburgh, Pa. A photostatic copy of this authorization shall be considered
as effective and valid as the original.
Date
Claimant/Parent/Guardian Signature (In a two parent household, both parents must sign this form.)
Date
Claimant/Parent/Guardian Signature
37
For Residents of California:
Any person who knowingly presents a false or fraudulent claim for the payment of a loss is guilty of a crime and may be subject to fines and
confinement in state prison.
For Residents of New York:
Any person who knowingly and with the intent to defraud any insurance company or other person files an application for insurance or
statement of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any
fact material thereto, commits a fraudulent insurance act, which is a crime, and shall also be subject to a civil penalty not to exceed five
thousand dollars and the stated value of the claim for each such violation.
For Residents of Pennsylvania:
Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement
of claim containing any materially false information or conceals for the purpose of misleading, information concerning any fact material
thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties.
For Residents of All Other States:
Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false information in an
application for insurance is guilty of a crime and may be subject to fines and confinement in prison.
PART 2 - LEAGUE STATEMENT (Other than Parent or Claimant)
Name of Injured Person/Claimant
League I.D. Number
Name of League
Name of League Official
Position in League
Address of League Official
Telephone Numbers (Inc. Area Codes)
Residence: (
)
Business:
(
)
Fax:
(
)
Were you a witness to the accident?
Yes
No
Provide names and addresses of any known witnesses to the reported accident.
Check the boxes for all appropriate items below. At least one item in each column must be selected.
POSITION WHENINJURED
INJUR
PART OF BODY
CAUS OF INJURY
Y
E
 01 1ST
 01 ABRASION
 01 ABDOMEN
 01 BATTED BALL
 02 2ND
 02 BITES
 02 ANKLE
 02 BATTING
 03 3RD
 03 CONCUSSION
 03 ARM
 03 CATCHING
 04 BATTER
 04 CONTUSION
 04 BACK
 04 COLLIDING
 05 BENCH
 05 DENTAL
 05 CHEST
 05 COLLIDING WITHFENCE
 06 BULLPEN
 06 DISLOCATION
 06 EAR
 06 FALLING
 07 CATCHER
 07 DISMEMBERMENT
 07 ELBOW
 07 HIT BY BAT
 08 COACH
 08 EPIPHYSES
 08 EYE
 08 HORSEPLAY
 09 COACHING BOX
 09 FATALITY
 09 FACE
 09 PITCHED BALL
 10 DUGOUT
 10 FRACTURE
 10 FATALITY
 10 RUNNING
 11 MANAGER
 11 HEMATOMA
 11 FOOT
 11 SHARP OBJECT
 12 ON DECK
 12 HEMORRHAGE
 12 HAND
 12 SLIDING
 13 OUTFIELD
 13 LACERATION
 13 HEAD
 13 TAGGING
 14 PITCHER
 14 PUNCTURE
 14 HIP
 14 THROWING
 15 RUNNER
 15 RUPTURE
 15 KNEE
 15 THROWNBALL
 16 LEG
 16 OTHER
 16 SCOREKEEPER
 16 SPRAIN
 17 SHORTSTOP
 17 SUNSTROKE
 17 LIPS
 17 UNKNOWN
 18 TO/FROM GAME
 18 OTHER
 18 MOUTH
 19 UMPIRE
 19 UNKNOWN
 19 NECK
 20 OTHER
 20 PARALYSIS/
 20 NOSE
 21 UNKNOWN
PARAPLEGIC
 21 SHOULDER
 22 WARMING UP
 22 SIDE
 23 TEETH
TESTICLE
Does your league use breakaway bases on: ALL
SOME  24 NONE
of your fields?

25 NO
WRIST
Does your league use batting helmets with attached face guards?
YES
If YES, are they Mandatory
or
Optional
At what levels
are UNKNOWN
they used?
 26
27 Little
FINGER
I hereby certify that the above named claimant was injured while covered
by the
League Baseball Accident Insurance Policy at the
time of the reported accident. I also certify that the information contained in the Claimant’s Notification is true and correct as stated, to the
best of my knowledge.
League Official Signature
38
Waivers & Releases
Mill Creek Little League ASAP Manual
39
Little League Baseball and Softball
®
M E D I C A L
R E L E A S E
NOTE: To be carried by any Regular Season or Tournament
Team Manager together with team roster or International Tournament affidavit.
Player:
Date of Birth:
Gender (M/F):
Parent (s)/Guardian Name:
Relationship:
Parent (s)/Guardian Name:
Relationship:
Player’s Address:
City:
Home Phone:
Work Phone:
State/Country:
Zip:
Mobile Phone:
PARENT OR LEGAL GUARDIAN AUTHORIZATION:
Email:
In case of emergency, if family physician cannot be reached, I hereby authorize my child to be treated by Certified
Emergency Personnel. (i.e. EMT, First Responder, E.R. Physician)
Family Physician:
Phone:
Address:
City:
State/Country:
Hospital Preference:
Parent Insurance Co:
Policy No.:
GroupID#:
League Insurance Co:
Policy No.:
League/Group ID#:
If parent(s)/legal guardian cannot be reached in case of emergency, contact:
Name
Phone
Relationship to Player
Name
Phone
Relationship to Player
Please list any allergies/medical problems, including those requiring maintenance medication. (i.e. Diabetic, Asthma, Seizure Disorder)
Medical Diagnosis
Medication
Dosage
Frequency of Dosage
Date of last Tetanus Toxoid Booster:
The purpose of the above listed information is to ensure that medical personnel have details of any medical problem which may interfere with or alter treatment.
Mr./Mrs./Ms.
Authorized Parent/Guardian Signature
Date:
FOR LEAGUE USE ONLY:
League Name:
Division:
League ID:
Team:
Date:
WARNING: PROTECTIVE EQUIPMENT CANNOT PREVENT ALL INJURIES A PLAYER MIGHT RECEIVE WHILE PARTICIPATING IN BASEBALL/SOFTBALL.
Little League does not limit participation in its activities on the basis of disability, race, color, creed, national origin, gender, sexual preference or religious preference.
40
Washington State Little League District 1
Student Athletes and Parent
Sudden Cardiac Arrest Awareness Form
Concussion Awareness Form
Washington State Little League District 1
Concussion and Sudden Cardiac Arrest Awareness Form
Washington State District 1 Little League believes participation in athletics improves physical fitness, coordination, self-discipline, and gives students valuable opportunities to learn important social and life
skills.
With this in mind it is important that we do as muchas possible to create and maintain an enjoyable and
safe environment.As a parent/guardian or student/athlete you play a vital role in helping keep student/
athletes stay safe while playing baseball or softball. Player and parental education regarding Concussions and Sudden Cardiac ArrestAwareness are crucial.
Your league will be providing you online information to help keep you informed about these two areas of
concern. If you do not have access to these online links, informational pamphlets will be provided to you at
your request. Please make sure your read this information carefully and understand it. If you have
questions regarding any of the information provided online or in the informational pamphlet, please
contact your league Safety Officer or District 1 Little League.
Toassure you understand this information, Leagues will be requiring that you sign this form each year.
prior to participation in any of the Washington State District 1 Little Leagues.
I HAVE RECEIVED ONLINE INFORMATIONAL LINKS OR HARD COPY PAMPHLETS
REGARDING THE CONCUSSION LAWS AND THE SUDDEN CARDIAC AREST AWARENESS
PROGRAM. I HAVE READ AND UNDERSTOOD THE INFORMATION PRESENTED.
STUDENT ATHLETE NAME (Printed)
STUDENT ATHLETE SIGNATURE
Date
PARENT/GUARDIAN NAME (Printed)
PARENT/GUARDIAN SIGNATURE
Date
If your child cannot yet read, write or understand the information presented, you may sign on your child’s behalf .
41
2017 Field Survey
Mill Creek Little League ASAP Manual
42
SPECIFIC BALLFIELD QUESTIONS
Name: Mill Creek Sports Complex
Name: Gateway Middle School
Name: Forestview Elementry
Name: Silver Firs Elementry
Name: Willis Tucker
This survey can assist in finding areas
of focus for your safety plan. During
your annual field inspections, please
complete this form and return along
with your qualified safety plan. In
return, we'll send you the 2017
Disney® character collector's pin shown
at right featuring Cyclone in center
field. Or enter data on the ASAP online
site through the Little League Data
Center.
Please answer the following questions for each field:
GENERAL INVENTORY
1. How many cars can park in designated parking areas?
Field #
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20
(For the following questions, if the answer is "No" please leave the space blank.)
None
1-50
X
X
X
X
51-100
X
X
X
X
101 or more
2. How many people can your bleachers seat?
Name:
Name: Tambark
2
Limited Edition 10-year Pin Collection
Name:
Name: Cederwood Elementry
1
ASAP - A Safety Awareness Program
10 11 12 13 14 15 16 17 18 19 20
Name:
9
Name:
8
Name:
7
Name:
6
Name:
5
Name:
4
Name: Jackson High School
3
Name: Heatherwood Middle School
2
Name: Pilchuck Park
1
Name: Mill Creek Elementry
Field Identification (List your ballfields 1-20) Use additional forms if more than 20 fields.
Name: Penny Creek
• Please list all fields by name.
None/NA
1-100
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
101-300
301-500
501 or more
3. What material is used for bleachers?
Wood
Metal
X
Other
4. Metal bleachers: Ground wire attached to ground rod?
Yes
5. Wood bleachers: Are inspected annually for safety?
Yes
YES YES YES
YES YES
YES
6. Is a safety railing at the top/back of bleachers?
7. Is a handrail up the sides of bleachers?
Yes
YES
YES
YES
YES
Yes
YES
YES
YES
8. Is telephone service available?
Permanent
YES
Cellular
9. Is a public address system available?
Permanent
YES YES YES YES YES YES YES YES YES YES YES YES
YES
Portable
10. Is there a pressbox?
Yes
11. Is there a scoreboard?
Yes
12. Adequate bathroom facilities available?
Yes
13. Permanent concession stands?
Yes
14. Mobile concession stands?
Yes
YES
YES
YES
YES YES YES YES YES YES YES YES YES YES YES YES
YES
2017 LL Season
43
Field #
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20
FIELD
15. Is field completely fenced?
Yes
YES YES YES YES YES YES YES YES YES YES YES YES
16. What type of fencing material is used?
Chainlink
YES YES YES YES YES YES YES YES YES YES YES YES
Wood
Wire
17. What base path material is used?
Sand, clay, soil mix
YES YES YES
YES YES YES YES YES YES YES
Ground burnt brick
Other:
18. What is used to mark baseline?
Non-caustic lime
YES YES
YES YES YES
YES YES YES YES YES YES YES
Spray paint
Commerc'l marking
YES YES
19. Is your the infield surface grass?
Yes
YES YES YES NO NO YES YES YES YES YES YES YES
20. Does field have conventional dirt pitching mound?
Yes
YES YES YES NO NO NO YES YES YES NO NO NO
21. Does field have a temporary pitching mound?
Yes
NO NO NO YES YES NO NO NO NO YES NO NO
22. Are there foul poles?
Yes
NO NO NO YES YES NO NO YES YES YES NO YES
23. Backstop behind home plate?
Yes
YES YES YES YES YES YES YES YES YES YES YES YES
PERFORMANCE AND PLAYER SAFETY
24. Is there an outfield warning track?
Yes
24.a. If yes, what width is warning track? Please specify:
(Width in feet)
25. Batter's eye (screen/covering) at center field?
Yes
26. Pitcher's eye (screen/covering) behind home plate?
Yes
27. Are there protective fences in front of the dugouts?
Yes
YES YES
15
YES YES
15
15
YES YES
YES
YES YES
YES
15
YES YES YES YES YES YES YES YES YES YES YES YES
28. Is there a protected, on-deck batter's area? (On-deck areas have
Yes
been eliminated for ages 12 and below.)
29. Do you have fenced, limited access bull pens?
Yes
30. Is a first aid kit provided per field?
Yes
YES YES YES YES YES YES YES YES YES YES YES YES
31. Do bleachers have spectator foul ball protection?
Overhead screens
NO NO NO NO NO NO NO NO NO NO NO NO
Fencing behind
32. Do your bases disengage from their anchors? (Mandatory since 2008Yes
33. Is the field lighted?
Yes
34. Are light levels at/above Little League standards?
Yes
(50 footcandles infield/30 footcandles outfield)
35. What type of poles are used?
(Wood poles have not been allowed by Little League
for new construction of lighting since 1994)
Don't know
YES
NO NO NO NO YES NO NO NO YES YES NO NO
YES YES YES YES YES YES YES YES YES YES YES YES
YES YES
YES
X
X
X
X
X
X
Wood*
Steel
Concrete
36. Is electrical wiring to each pole underground?
Yes
YES YES
YES
37. Ground wires connected to ground rods on each pole?
Yes
YES YES
YES
38. Which fields were tested/inspected in the last two years?
Electrical System
Please indicate month/year testing was done (example: 3/10 Light Levels
39. Fields tested/inspected by qualified technician?
Electrical System
Light Levels
2017 LL Season
44
Field #
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20
FACILITY MANAGEMENT
40. Which fields have the following limitations:
a. Amount of time for practice?
Yes
YES YES YES YES YES YES YES YES YES YES YES YES
b. Number of teams or games?
Yes
YES YES YES YES YES YES YES YES YES YES YES YES
c. Scheduling and/or timing?
Yes
YES YES YES YES YES YES YES YES YES YES YES YES
41. Who owns the field?
Municipal
School
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
League
42. Who is responsible for operational energy costs?
Municipal
School
X
X
X
X
League
43. Who is responsible for operational maintenance?
Municipal
School
X
X
X
X
League
44. Who is responsible for puchasing improvements
for the field - ie bleachers, fences, lights?
Municipal
School
X
X
X
X
League
Other
45. What divisions of baseball play on each field?
T-Ball & Minor
Major
Jr., Sr. & Big
X
Jr., Sr. & Big
47. Do you plan to host tournaments on this field?
Yes
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Major
Challenger
X
X
X
50 – 70
T-Ball & Minor
X
X
X
Challenger
46. What divisions of softball play on each field?
X
X
X
X
X
X
X
X
X
X
YES YES
2017 LL Season
45
FIELD DIMENSION DATA
Please complete for each field. Use additional space if necessary.
Height
Distance from home plate to:
of
Field
outfield
No.
fence
Outfield fence
Foul territory distance from:
Left field line to fence at: Right field line to fence at:
Back
Left
C enter
Right
stop
Outfield
Home
3rd
foul pole
Outfield
Home
1st
foul pole
1
na
na
na
na
standar na
na
na
na
na
2
na
na
na
na
standar na
na
na
na
na
3
4'
185'
185'
185'
standar 25'
25'
na
25'
25'
na
4
4'
varies on division
5
4'
205'
205'
205'
40'
20'
20'
20'
20'
20'
20'
6
na
na
na
na
standar na
na
na
na
na
7
na
na
na
na
standar na
na
na
na
na
8
4'
200'
200'
200'
standar na
na
na
na
na
na
9
4'
varies on division
standar 30'
30'
10'
30'
30'
10'
10
7'
315'
360'
315'
standar 30'
30'
30'
30'
30'
30'
11
na
na
na
na
standar na
na
na
na
na
12
4'
205'
205'
205'
standar na
na
na
na
na
na
na
13
14
15
16
17
18
19
20
rn completed survey with safety program registration and supporting materials by March 31, 201
Mailing address:
Little League International
PO Box 3485
Williamsport, PA 17701
Shipping address:
Little League International
539 US Route 15 Hwy.
South Williamsport, PA 17702
Leagues completing their facility survey online at http://facilitysurvey.musco.com should include it with safety pla
2017 LL Season
46
Training for Managers & Coaches
Mill Creek Little League ASAP Manual
47
District 1 Coaches Clinic
Presented by
BASE By Pros
What: District 1 Coaches Training presented by BASE By Pros, opportunity to learn from professional baseball players
who have a combined 25 years of experience.
The clinic will be very interactive so dress accordingly (tennis shoes, athletic attire). Bring glove if you'd like.
When: Saturday, February 11th
Location: Everett Community College, Wlat Price Student Fitness Center (2206 Tower St., Everett WA 98201)
Who: Managers, Coaches, and Volunteers of District 1 Little Leagues
Registration: Advanced Registration REQUIRED (see details left column)
Fees: $0 for managers, coaches & volunteers registered with District 1 Little Leagues
Session 1: T-ball & Rookie Division Coaches
Time: 9 am - 12 pm
For Managers, Coaches, and Practice Helpers of players ages 4 - 8 years old.
BASE By Pros is excited to offer 3 hours of training to cover proper drills, practice plans and systems to maximize your
team and ball players potential in 2017. Covering hitting, throwing, and defensive drills and finishing with how to run a
elite and fun practice. You will come away with proper understanding of the "WHY" in all aspects of the game. Teaching
your young players foundational drills and concepts that will prepare them for success in the present and also in their
future.
Session 2: Majors, Intermediate, Junior & Senior Division Coaches
Time: 1 pm - 4 pm
For Managers and Coaches of players ages 9 - 16 years old.
BASE By Pros is excited to offer 3 hours of training to cover proper drills, practice plans and systems to maximize your
team and ball players potential in 2017. Covering hitting, throwing, and defensive drills and finishing with how to run a
elite and fun practice. You will come away with proper understanding of the "WHY" in all aspects of the game. Be
equipped to help your youngest, least experienced player while still being able to develop those players who have been
playing for years. No player will be left behind in development because each coach will know and learn brand new and
applicable drills that will benefit each player.
For more information go to: http://www.littleleaguewad1.org/home.php
48
2017 Coach & Parent Training Series
Presented By
Baseball Positive
Coaches and parents:
Join Mark Linden of Baseball Positive to learn efficient practice planning, how to run drills, and how
to teach skills. Being a coach or volunteer doesn’t require baseball or softball expertise, just the desire
to learn something new and have fun.
Baseball Positive demystifies and simplifies the teaching of these skills. These classes are designed for
Coaches and Parents to participate and learn "How to Teach" these skills to kids, while the hands-on
experience is invaluable. The more knowledge we have in our league, the stronger our league.
Each participating coach and parent receives a Coaching Manual that includes all the program's
content. The manual contains video and pictures illustrating key points. Teaching these skills to kids
is quite elementary - following the Baseball Positive approach.
All clinics are held at the Heatherwood Middle School Cafeteria.
Majors/Minors: February 6
Farm: March 4
Rookies: March 10
Tee-Ball: March 25.
Clinics run from 6:00 – 8:30 pm.
More details coming soon.
49
First Aid Presentation
Mill Creek Little League ASAP Manual
50
Safety First!
David Trotter, ATC, LAT
- Shoreline Community College
Integrated Rehabilitation Group (IRG)
Physical & Hand Therapy
Mill Creek Little League
2017
51
“By failing to prepare,
you are preparing
to fail ”
-Benjamin
Franklin
52
Taking a History
• Questions pertinent to the
situation at hand:







Name
Age
Major complaint
Orientation/consciousness
Relevant medical history
Medications
Look for medical jewelry
Trainer Tip:
Encourage injured athlete to take deep breaths,
slow breathing
53
Review:
**Chain of Emergency Action Plan**
1. Early access to “911”
a. Standardize signal that 911 should be called
b. Designate person:
 call 911
 meet ambulance
 Keep area free from bystanders
2. Early basic care
3. Refer for proper Injury Management
Trainer Tip:
Establish a chain of command before start of
season
54
Nose Bleeds
• Pinch the nose shut
• Plug in upper lip
 slows blood flow
• Lean forward…not
backward!!!
 Tilting the head backward will
result in blood running down
the back of the throat and not
helping to form a clot
• Apply ice over the bridge of
the nose
Trainer Tip:
QuickClot + gauze/cotton ball will work
miracles!
55
Bites
• Human
 Most bacteria infested bite, worst kind to receive
• Insect
 Scrape bee stings with credit card to remove stinger
 Ticks
 Anaphylactic shock- List of athletes’ allergies and if they carry
epinephrine (Find out BEFORE season!)
• Clean thoroughly with antiseptic agent
• Cover with sterile gauze
• Seek medical attention if there is any question as
to if the offending animal was poisonous
• Be able to describe insect/animal
• Monitor for signs of bad allergic reaction
• Anaphylactic shock
 Epi-pen. If none available, activate EMS
Trainer Tip:
Zombie bites require immediate amputation of
infected limb
56
Heat Illness - Symptoms
Heat Exhaustion
•
•
•
•
•
Cool, moist, pale skin (the skin may be red
right after physical activity).
Headache.
Dizziness and weakness or exhaustion.
Nausea.
The skin may or may not feel hot.
Heat Stroke
Vomiting.
Decreased alertness level or complete loss of consciousness.
High body temperature (sometimes as high as 105oF).
Skin may still be moist or the victim may stop sweating and the skin
may be red, hot and dry.
Trainer Tip:
• Rapid, weak pulse.
Heat Stroke is a
• Rapid, shallow breathing.
•
•
•
•
medical emergency.
Activate EMS
57
Heat Illness -Treatment
• Remove the person from sun or
hot conditions
 Number 1 priority!!!
• Wrap with cool, wet towels
• Ice packs over the back of the
neck, under arm pits, anywhere
where there are superficial
blood vessels
• May drink cool water if
conscious and alert
58
•
Observed signs
–
–
–
–
–
–
–
–
–
–
Concussion
Signs & Symptoms
Appears to be dazed or stunned
Is confused about assignment
Forgets plays
Is unsure of game, score, or
opponent
Moves clumsily
Answers questions slowly
Loses consciousness (even
temporarily)
Shows behavior or personality
change
Forgets events prior to hit
(retrograde amnesia)
Forgets events after hit
(anterograde amnesia)
•
Signs Reported By Athlete
–
–
–
–
–
–
–
–
–
Headache
Nausea
Balance problems or dizziness
Double or fuzzy vision
Sensitivity to light or noise
Feeling sluggish
Feeling "foggy"
Change in sleep pattern
Concentration or memory
problems
Note:
While symptoms do not define a concussion,
they are used as a tool for identifying a
potential traumatic brain injury
59
Concussion Assessment Tools
• Sport Concussion Assessment Tool 3 (SCAT 3)
Ages 5-12: Child SCAT 3
Included in IRG Packet. Available online
• Electronic On-field Assessment
Multiple apps available on IOS and Android
• Computerized Assessment Tool – ImPACT
Immediate Post-concussion Assessment and Cognitive Testing
Trainer Tip:
Keep SCAT 3 or Child SCAT 3 in your bag or
med kit!
60
The Zackery Lystedt Law
•
Effective July 26, 2009
•
Youth athletes who are suspected of sustaining a concussion or head injury
must be removed from play. “When in doubt, sit them out”
•
Youth athletes who have been removed from play MUST receive written
medical clearance prior to returning to play from a licensed health-care
provider trained in the evaluation and management of concussion.
61
The Zackery Lystedt Law
• School districts are required to work with the Washington
Interscholastic Activities Association (WIAA) to develop
information and policies on educating coaches, youth
athletes and parents about the nature and risk of concussion,
including the dangers of returning to practice or competition
after a concussion or head injury.
• All student athletes and their parents/guardians must sign an
information sheet about concussion and head injury prior to
the youth athlete’s initiating practice at the start of each
season.
• Private, nonprofit youth sports associations wanting to use
publicly owned playfields must comply with this law.
62
Spinal Trauma
• DO NOT MOVE THE VICTIM!!!
• Clear people away
• Limit movement of the head
and spine
• Control any external bleeding
• Activate Emergency Action
Plan Tip:
Trainer
Only one person should stabilize (not
move) athlete’s head. Do not switch
Trainer Tip:
personnel until EMS has arrived
Do not remove helmet (if on) - stabilize
around helmet.
63
Sprain
• Signs and Symptoms
• A sprain is an injury to a
- pain, swelling, bruising, and
ligament, the tough, fibrous
the loss of functional ability to
tissue that connects bone to
move and use the joint
other bone.
- Sometimes people feel a pop
or tear when the injury
happens.
Trainer Tip: First 72 hours:
 20min ice ON/1hr ice OFF. repeat, Repeat,
REPEAT!
 Elevate above heart level as much as possible
 Make an appointment at IRG to determine
severity – FREE
64
Muscle or Tendon Strain
• A strain is an injury to either a
muscle or a tendon
• Signs and Symptoms
– Pain, muscle spasm and muscle
weakness. Localized swelling,
cramping, or inflammation
– With a more severe strain, some
loss of muscle function
65
Hamstring Strain
Trainer Tip:
Skilled therapy will expedite healing process,
getting your athletes back on the field as
quickly and healthily as possible
66
Tendon Strain
• Mallet Finger
Trainer Tip:
If minor – ‘buddy’ tape finger to adjacent/noninjured finger
If serious, seek assistants of IRG Certified Hand
Therapist (CHT)
67
Medial Epicondylitis
• “Little League” elbow
• Repetitive trauma causing
damage to the medial elbow
structures
– Ulnar collateral ligament
– Common flexor
tendon/insertion
– Growth plate
• Most common cause is
improper mechanics when
throwing a curve ball and
beginning to throw curve
balls at too early an age
Trainer Tip:
Far easier to PREVENT than to FIX once injured.
Mechanics are key!
68
Shoulder Impingement
• Repetitive overhead
activity is a stress for
which the body is not
ideally designed
• Any decrease in this
space or improper
mechanics can cause
one or more of these
structures to become
inflamed
69
Labrum Tear
• The labrum is a disk of cartilage
on the glenoid
Causes:
• A fall on the outstretched hand
• A sudden and often unexpected
load applied to the biceps
• Extremes of external rotation
and abduction during throwing
that causes the labrum to "peel
back" from its attachment
70
Prevention of Arm injuries in
Little League
Risk Factors
Pitch Count
Throwing Intensity
Pitching Mechanics
71
Risk Factors for adolescent
throwing injury
– Volume of Pitching Activity
– Velocity or intensity of Pitching Activity
– Pitch Type
A true ‘Trouble with the Curve’
– Throwing Mechanics
72
Adolescent Pitchers:
What to look for
• Pain – especially along joint line of
elbow/shoulder
• Decrease in throwing accuracy, velocity, or
mechanics – usually sign of fatigue
• Pitchers who regularly use medicine or ice to
“prevent injury”
• High velocity throwers
• Taller and heavier pitchers
• Pitchers who warm up excessively
• Pitchers who participate in showcases
73
• R.I.C.E. – 20on/1hr off
• FacialTreatment
Injuries
Basic
for
Common Injuries
– General assessment of facial integrity and function
– Refer to Dr. if any abnormalities present
• Teeth
– Teeth should not be scrubbed or cleaned off
– Preferably stored in saline soaked sterile gauze, or milk
until seen by dentist (ASAP)
• Head Trauma
– Assess general cognition, mood state, and orientation
– Refer to ER if any abnormalities present
74
INJURY SCREENING
• Do not wait get your athletes in to see us.
• Early intervention is key!!
• Injury assessment, rehab and conditioning of
your athletes can get them on the field faster
and safer.
• The injury screens for athletes, family and
friends are FREE!
75
Questions
IRGPT.COM
Gateway Physical & Hand Therapy
Murphy’s Corner Physical Therapy
76
MCLL Operating Guide
Mill Creek Little League ASAP Manual
77
Seasonal Operating Guide
This document is intended to set forth general information, policies and procedures related to the
operation of Mill Creek Little League (hereinafter, “MCLL”) by and through its Board of Directors (the
“Board”). This document is not intended to replace the Little League International rules or the Mill Creek
Little League Constitution (the “Constitution”); in the event of a conflict between this document and
either the Little League International Operating Manual (“LLI Operating Manual”) or the Constitution,
those documents control.
The Mill Creek Little League Seasonal Operating Guide incorporates rules, policies and procedures that
are adopted by the Board of Directors prior to the first scheduled game of the season each year. These
are the day-to-day operational guidelines, which support the Rules, Regulations and Policies of Little
League and the Constitution of Mill Creek Little League and may include, in addition to particular rules,
guidelines, recommendations or additional information. These rules expire at the end of each season and
are reviewed during the off-season for changes, clarifications or additions.
For the purpose of this document, “general members” includes all players and their parents/guardians
and all approved volunteers in addition to the Board.
Vision Statement
It is the vision of the Mill Creek Little League to provide a quality baseball and softball experience for all
participants. Through fair opportunities and competition, we will provide an ongoing foundation of
support for all athletes to achieve their full potential, including representing the League at the highest
level – The Little League World Series.
Mission Statement
In Mill Creek Little League, our primary goal is to provide a safe and positive environment for kids to
learn the game of baseball and softball. This will be accomplished through a quality organization that:
78

Acts with integrity, is responsible with finances, communicates effectively at all levels and
ensures the safety of all participants;
Provides exemplary leadership, proper guidance, and quality coaching that will teach the values
as established by Little League International of character, courage and loyalty;
 Places an emphasis on the development of responsible young citizens that establishes the
importance of teamwork, sportsmanship and fair play.
Also, while we recognize the competitive nature of baseball and softball and the desire to win, our
emphasis will be on the development of all players and team play.

79
Table of Contents
Definitions and References
Board
6
7
Executive Board
7
Board of Directors
7
Board of Director Meetings
8
Expectations/Discipline
8
Complaints, concerns and suggestions
8
Information
8
MCLL Logo
9
MCLL Approved Logos
9
MCLL Website
9
Web Site Information and Posting Expectations
10
Press Releases
10
Photography
10
Social Networking and other Internet sites
11
End of Season Evaluations
11
Safety
11
ASAP Plan
11
First Aid/CPR
12
AED
12
Safety Parent
12
Safety Backpacks
12
General Safety Rules
13
Reporting Incidents
13
Calling 911
13
Volunteers
13
Background Verification
14
Privacy
14
Volunteer Application
14
Responsibilities and Expectations of Volunteers and Reporting Structure
15
Game Specific Volunteers
15
80
Safety Parents
15
Team Parents
15
Umpires
15
Managers and Coaches
16
Responsibilities and Expectations
16
Manager and Coach Selection Process
17
Concerns and Complaints
Concession Stand
Food Handler’s Permits
Donations
17
18
18
19
Employer Match (In Kind) Donations or Grants
19
Sponsorships
19
How You Can Support MCLL as a Sponsor
19
Sponsorship of Individual Teams
19
Parent and Player League Responsibilities
20
Responsibilities of all Players
20
Responsibilities of all Parents/Guardians of MCLL Players
20
Equipment
20
Issuance
21
Return
21
Uniforms
Game Time
Fields
21
21
22
MCLL Rules
22
Field Rules
22
Scheduling
22
Registration
23
Registration Fees
23
Divisional Details
24
Tryouts, Team Selections and the Draft Process
24
Variance (Playing Up or Down an Age Group) Philosophy
27
Post Season
28
81
In House End of Season Tournaments
28
Post Season Tournaments
28
All Star Selection Process
28
Special Events
28
Appendix
29
Document Control Log
30
82
Seasonal Operating Rules
The Board of Directors prior to the first scheduled game of the season adopts the Mill Creek Little
League seasonal operating rules each year. These rules are the day-to-day operational guidelines, which
support the Rules, Regulations and Policies of Little League. They are also considered additional
information to our League Constitution, Vision and Mission Statement. These rules expire at the end of
each season and are reviewed during the off-season for changes, clarifications or additions. These rules
will be made available at the beginning of each season for all families involved with our league. The
following pages explain the seasonal rules (or bylaws) and certain operating policies and procedures we
will be using this season.
Definitions and References
Constitution
It is an obligation of responsible administration and a requirement of Little League Baseball that every
league spell out its operational format in a document usually referred to as the Constitution. The
Constitution spells out the duties and responsibilities of the officers of the board, definition of
membership, election procedures, meeting requirements such as quorum, etc. No part of the
Constitution can conflict with or supersede any Little League rule, regulation or policy.
Every local Little League is required to have a valid Constitution on file at the Regional Headquarters.
Any subsequent amendments or additions must be approved by the Regional Headquarters and on file
there before they become valid. The local Little League board of directors must make a copy of the
Constitution available to any member of the local Little League for review and inspection if requested.
The Constitution of a local league remains in effect from year-to-year, without requiring annual
adoption by the membership or local Little League board of directors. However, the local Little League
board of directors should review the Constitution annually for any possible amendments it may wish to
propose to the membership.
The Constitution is to be distinguished always from the local Little League bylaws, local Little League
local rules, and local Little League ground rules. These documents expire annually at the end of the fiscal
year and must be renewed annually. They can include the local board's procedures for selection of
Tournament Teams (All Stars), specific ground rules for various divisions (such as whether or not the 10run rule will be used), etc., and/or additional information relative to the operations of the local little
league. Because each local Little League board of directors should have authority to change these types
of procedures, they require only board consent, without the general membership's approval.
The MCLL Constitution is available to the general membership and can be found at
www.millcreeklittleleague.com.
District 1
83
All local Chartered Little League organizations are organized into discreet districts. District teams are
those that MCLL will play against in inter-league play. Mill Creek Little League is assigned to District 1.
All districts are also organized into regions.
Member
The word member, as used in this document as well as the MCLL Constitution, is defined in the MCLL
Constitution.
Season
For the purposes of these rules, the word ‘season’ shall mean the 12 months that include preparations
for the spring baseball and softball practice, regular game and post-season tournament schedules, as
well as the wrap up to the spring schedule and the fall ball schedule following it. In particular, these
rules apply to the 2016 season, which begins on October 1, 2015 and ends on September 30, 2016.
Board
The MCLL Board of Directors is comprised of volunteers who have varying responsibilities that facilitate
league operations throughout each Little League season. Each director is selected and voted into his or
her position at a Board meeting. Once approved, each Director position is an active voting member of
the MCLL General Board of Directors and each Director position holds one vote. The MCLL Board of
Directors may also include certain Board members that hold non-voting positions, as allowed in the
MCLL Constitution.
Certain rules related to the nomination, election and retiring of the MCLL Board of Directors are outlined
in the MCLL Constitution. Please refer to the MCLL Constitution for more information.
Executive Board
The role of the MCLL Executive Board is to, in cooperation with the President, manage all operations of
the league, provide leadership to the general board of directors, and to deal with sensitive issues.
The Executive Board of Directors for MCLL is comprised of the following positions:
o
o
o
o
o
o
o
President
Vice President of Administration
Vice President of Baseball
Vice President of Finances
Vice President of Operations
Vice President of Softball
League Player Agent
Board of Directors
As explained in the MCLL Constitution, MCLL includes many different and varying director positions
within its Board, and options to exercise additions to and removal from Board positions, including
84
changes in voting member status. A complete list of the Board of Directors and their contact
information is available to the general membership and can be found at www.millcreeklittleleague.com.
Information about the approved Board of Directors for the current season, and a short list of their
position responsibilities, can be found in the Constitution of Mill Creek Little League.
Board of Director Meetings
It is an obligation of responsible administration to regularly meet to discuss and address issues and to
vote on matters as required. Therefore, it is incumbent upon those that seek duty as and ultimately
serve on the Board of Directors to attend and participate dutifully in all meetings, as appropriate.
Expectations/Discipline
It is the expectation of the general membership of MCLL that all persons seeking and ultimately serving
on the MCLL Board of Directors will, with good intention and all due diligence, serve the best interests of
MCLL members and represent it in the manner befitting the organization and its high standards.
The MCLL Board of Directors traditionally meets once a month, with few exceptions, for approximately
two hours on Sunday evenings. Certain Directors may meet separately to discuss specific issues as well,
and certain Directors may sit on Committees that may meet in person or navigate issues for the Board
via email. Board members should attend all meetings and be prepared to discuss issues openly and
provide input as appropriate. Because of the issues that the Board will address on behalf of its general
membership, it is expected that Board members are educated about most all aspects of Little League to
allow them to make informed statements and votes.
Directors and their assigns who willfully neglect their duties to the detriment of the general
membership, any particular group of members, or any single member, risk recourse at the discretion of
the Executive Board and/or President up to and including being relieved of Board duties and possible
removal of membership benefits (e.g. ability to volunteer in any fashion).
Complaints, concerns and suggestions
The MCLL Board of Directors has assumed their positions knowingly and will dutifully serve the general
membership to the best of their ability. From time to time, issues may arise that a member, player or
parent, feels needs to be addressed. The escalation procedure regarding issues related to a Board
member in their volunteer capacity is to:
o
o
o
If you feel comfortable, discuss the issue directly with the Board member.
If you are dissatisfied with the result, using the Board contact list, contact the Vice President to
whom the individual Board member reports.
If you are still dissatisfied, submit your concern in writing to the President.
Concerns will be treated with sensitivity and confidentiality to the best of our ability.
Information
85
MCLL Logo
The MCLL logo, in any form, is the property of MCLL. There are currently three approved versions of the
MCLL logo, which can be used for various purposes and in variant colors. However, all uses of the logo
will be for official MCLL use (League communications, uniforms, related apparel, etc.) only. Any other
use of the MCLL logo must receive prior Board approval. The MCLL approved logo may not be otherwise
altered without Board consent. As approved, the following three versions of the MCLL logo, in variant
colors as necessary and appropriate, are as included below.
MCLL Approved Logos
MCLL Website
The Board will maintain a website for the purpose of communicating with its general membership
information relative to MCLL. The Director(s) of Information will maintain primary responsibility and
control over the website. Any control assigned is subject to withdrawal.
Content
Content will be related to MCLL operations, will be age appropriate for all general
members, and will not contain any inappropriate language, pictures or other
improper content.
Personal
Player
Informatio
n
Host
Personal player information, including a combination of name, age, address,
phone number and/or parents’ names, constitutes personal player information
and is not to be available to the public on the website.
Team Pages
As allowed, the Director of Information may administer a Team Pages section,
allowing teams in each division to include team information which may include
personal player information, practice and/or game schedules, notifications,
pictures, etc. To the extent that any such pages are created for teams to
administer, assigned administrators and/or their designees will abide by the
same content requirements for the general website. In addition, administrators
of team pages will properly protect the privacy of personal player information as
to not allow public access.
If used, a Host website will be chosen by the Board and all postings will be
subject to the requirements of the Host in addition to those of MCLL and LLI.
86
Web Site Information and Posting Expectations
Little League International requires all chartered leagues to use eTeamz, a web management
community, to facilitate a common directory of local leagues that consumers can easily find and use.
However, local leagues can choose to use another web management community, or create their own,
provided that it can be found through the eTeamz page.
MCLL has chosen Bonzi, a separate web management community, as its host using the domain
millcreeklittleleague.com. Through Bonzi, MCLL is able to provide valuable information about our
league, provide updates to parents and share information about teams. The Bonzi site is also situated to
allow MCLL players to register online. The MCLL Director of Information, or Webmaster, manages and
maintains our league website. Each team is also provided an opportunity to create a webpage.
Individual teams are responsible to maintain their sites. The expectations for team website page
managers are:
o
o
o
Only players’ first names can be used on the website in areas available to the general public.
Pages requiring log in information that is provided only to the general membership or a specific
group thereof (e.g. managers/coaches) may include player first and last names.
Only positive comments and encouraging words are allowed. No derogatory or sarcastic
comments about players on your team, opposing teams, or coaches (even in jest) are allowed. If
comments are made about any competitions, they must be positive and encouraging.
Unless MCLL receives a written request otherwise, parents and guardians registering their
player for the season consent to the use of the player’s likeness or image on the MCLL website.1
All pictures and images posted must be in good taste.
Violation of these expectations will result in removal of any inappropriate content, a warning issued by
the Director of Information, VP of Administration or the President, and ultimately may result in removal
of the team website page manager and/or the team website page itself.
Press Releases
The Director(s) of Information, the VP of Administration and/or the President will approve press
releases.
Photography
All members agree that photographs may be taken during the course of league sponsored events,
practices and games, are the property of the photographer, and are subject to distribution or
reproduction.
1 Little League Baseball and
Softball prohibits the posting of images or likenesses of players on a Chartered local
little league’s website without receiving written permission from the player’s parent or guardian. MCLL uses a
negative response acknowledgement during its registration process, which requires that the parent or guardian
agree that unless they submit their request otherwise in writing to MCLL, they consent to the use of their player’s
likeness, image and/or name on the MCLL website.
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MCLL Team Photos
The Board shall select a photography company to produce team and individual
photos of all teams and players, and shall coordinate the photographing of all
teams. Parents/Guardians and/or their players are not required to purchase team
or individual player photographs, however, the identified company will
photograph all teams.
Candid Photos
Players, Player Parents/Guardians, other Volunteers, Coaches/Mangers,
Umpires, Fans and third party photographers may photograph any MCLL general
member at any time during a MCLL event (practice, game, special event or
otherwise). Any such photography is the property of the photographer.
Little League International also prohibits the posting of Little League player images on websites that are
not managed by chartered Little Leagues without the direct consent of the parent or guardian and in
some cases, without the consent of Little League International. For more information about posting
images of MCLL players as limited by Little League International, please refer to www.littleleague.org.
Social Networking and other Internet sites
All social networking sites such as Facebook and Twitter, and all other internet sites representing either
the league or individual teams must be approved by the board and management access granted to the
Director of Information (Webmaster). The allowed and appropriate usage of these sites is subject to the
requirements outlined under the MCLL Website section (above) and the Board may approve other
documents as.
End of Season Evaluations
In an attempt to improve its operations, MCLL will sponsor and seek comment through end of season
evaluations. Players, parents, coaches and managers are all encouraged to provide a written evaluation
of how the league is operating. All responses will be confidential if requested. Names (if provided) will
not be associated with any particular responses. All concerns and suggestions will be used as a way to
improve our league.
Safety
ASAP Plan
Long the pacesetter in youth sports safety; Little League has taken the lead with the development of the
ASAP Plan, A Safety Awareness Program. With the help of several sponsors, Little League has developed
an ASAP network of more than 5600 safety officers working together for safety. ASAP is a grass roots
program based on communication of ideas. Leagues across the country contribute their safety ideas to
ASAP News, a colorful, monthly newsletter. Safety officers can then find out what their peers are doing
to make things "safer for the kids." A safety officer in Georgia may see what a Nebraska league did to
maintain safety during a heat wave. A safety officer in California whose concession stand is less than
orderly may use the plan for concession stand safety submitted by a New Jersey league. Introduced in
1994, ASAP has already increased Little League's overall safety awareness and reduced insurance costs
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for participating leagues. This summer, the annual ASAP Awards will recognize the leagues with the best
safety programs.
Mill Creek Little League will annually develop and submit its ASAP Plan and endeavor to create the safest
environment possible for all its members.
First Aid/CPR
First Aid and CPR training will be made available to all general members, and general members are
encouraged to take such training. All managers are required to attend or be trained in First Aid and CPR
training. Additionally, one other parent affiliated with the team will be required to attend or be trained
in First Aid and CPR. AED endorsement will be required for Minors and Majors Divisions and encouraged
for all other levels. In the event a Manager cannot attend training prior to the start of practices, a
named and board approved coach may attend in his/her place so long as that coach attends each and
every practice and game until the Manager has completed the requisite training. Failure to meet this
requirement will result in suspension until the situation is rectified.
MCLL offers many opportunities for Managers and others to complete this process and we cannot take
shortcuts where the safety of the kids in involved. Employers as well as the local Fire Department often
offer first Aid/CPR; such certifications are honored by MCLL, we need only to have proof of completion
on file for our volunteers. While Team Managers are responsible for knowing and implementing this
requirement, Divisional Directors, the VPs of Baseball and Softball, and the Director of Safety will
partner to ensure that all volunteers required to attend such certification training do so timely.
AED
MCLL owns an Automated External Defibrillator, or AED, for the benefit of its players, members and fans
that is located at Freedom Field at Mill Creek Sports Park. MCLL’s AED is located in a locked housing
upstairs in the concession stand; persons staffing the concession stand have access to the key. The AED,
while equipped with instructions, is intended for use by trained individuals for the sole purpose of
resuscitating an individual in severe distress.
Safety Parent
The expectation of MCLL is that each team will identify one individual as their Safety Parent. The Safety
Parent is not necessarily someone who attends every practice and game, but should be someone who is
generally attending practices and games, has basic first aid skills, agrees to attend any scheduled MCLL
Safety meetings or training, and will facilitate any safety supply needs or incident reports.
Safety Backpacks
MCLL believes safety is of the utmost importance and takes many steps, including the purchase and
maintenance of safety backpacks for each and every team. Safety backpacks are the property of MCLL,
will be issued to each team at the start of each season, and must be returned in substantially similar
condition at the end of each season. The expectation of MCLL is that each team will ensure that the
Safety Backpack is present at every practice and game, stocked with supplies in case of need.
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General Safety Rules
MCLL believes safety is of the utmost importance. Safety for all, including players, coaches, volunteers
and attendees is everyone’s responsibility. Here are some general reminders about safety as we begin
the current season.
o
o
o
o
o
Players must follow manager/coach instructions while in the dugout and on the field
No climbing of fences
With the exception of T-Ball, any person that is not an umpire, coach or player is not to be in the
field of play during games
Children attending games should be kept out of the field of play
At Freedom Field, the outfield area behind the fences is not a play area
•
At school fields, extra caution should be taken on the first and third base line areas
•
where families often view games
Playground equipment may be available at some fields for children attending games – please
take caution in allowing children to play unattended
Reporting Incidents
All incidents that occur at any MCLL practice or game must be reported using the MCLL incident report
form located at www.millcreeklittleleague.com for insurance purposes. Incidents that are not
immediately reported for one reason or another should be reported as soon as possible thereafter both
by completing the form and notifying the Director of Safety, who may have further instructions.
Calling 911
While MCLL will make every effort to keep players and attendees safe at all times, incidents may happen
from time to time. If necessary, the first person to witness an incident in which a player or any attendee
appears in severe distress should immediately call 9-1-1.
When calling 9-1-1, from any MCLL fields, advise the responding public safety answering point to
transfer you to Sno-Pac Services. When answered by Sno-Pac Services, advise the representative of
your location by name and address. Field and facility addresses are located in the reference materials
in the Safety binder, which is a part of every Safety Backpack, provided by MCLL, and can also be found
at www.millcreeklittleleague.com.
Volunteers
As with any volunteer organization, the people who actively participate define the quality of the
organization. MCLL has been very fortunate over the years to have many highly motivated people put in
countless hours to provide a quality programs for the girls and boys of our community. MCLL is highly
dependent on its volunteers to operate the league and provide a positive experience for all players.
MCLL has served over 900 young athletes annually for the past few years. With such an undertaking,
there are many needs and there are countless opportunities to get involved, regardless of your area of
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expertise. Any general member who wishes to volunteer will be utilized; there is a place for everyone to
help provide a memorable experience for the boys and girls of our community.
Background Verification
MCLL requires that any volunteer that have any contact with MCLL players submit to and pass
background verification through the verification company identified by LLI or chosen by MCLL and
satisfying the requirements of LLI. In addition, all volunteers who are, in any capacity interacting with
players, must properly and at all times display his or her MCLL identification badge. Volunteers not
displaying the appropriate identification badge should be asked to immediately cease contact with the
players (except his or her child), may be asked to leave the field entirely, and risk suspension as a
volunteer themselves and/or suspension of their team manager until such time that the volunteer
demonstrates he or she has satisfactorily passed the requisite background verification and is displaying
the appropriate identification badge.
In the interest of facilitating the best experience possible for all our players, MCLL recommends that
every parent and guardian submit to the background verification process as described above. It is our
belief that this practice is valuable in creating a safe environment for our players and volunteers, as well
as promoting a sense of community and unity.
Privacy
MCLL will take every precaution to ensure the privacy of its member information and any details that
are discovered through the background verification process. For this reason, all background
verifications will be completed by the President of the league only, and any communications necessary
in response to background verification will be strictly between the President and the applicant.2
Volunteer Application
MCLL uses its online registration process, which is hosted by Bonzi to initiate the volunteer application
process. Prospective volunteers completing the volunteer application information online during
registration must then print the volunteer application, complete it by writing his or her social security
number on the form, signing it, attaching a photocopy of his or her Driver’s License or other acceptable
documentation and submitting it to MCLL either by scanning it and sending it via email to the MCLL
President at [email protected] or by sending it to MCLL at:
Attn: Volunteer Application
c/o MCLL
PO Box 12445
Mill Creek, Washington 98082
In the event that the President is unable to perform his or her duties, the person designated by the President to
act in his or her stead will perform the background verifications.
2
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Alternatively, MCLL uses the Little League Baseball and Softball volunteer application, which is updated
annually, for all volunteer applications thereafter and can be found at www.millcreeklittleleague.com.
All volunteers that interact with players in any capacity are required to have completed and submitted
the volunteer application, driver’s license and photo, have passed the required background verification,
and to display at all times when interacting with players their MCLL ID Badge. 3
Responsibilities and Expectations of Volunteers and Reporting Structure
It is the expectation of MCLL that all persons volunteering will dutifully and with good intent assist
and/or direct players and/or other volunteers in accomplishing MCLL related activities for which they
volunteer, treat all players and other volunteers with respect, and act as a good representative of MCLL
at all times.
Game Specific Volunteers
Game specific volunteers that are needed are asked to perform specific tasks, listed below, and are the
responsibility of the Team Manager of the team from which they originate. Game specific volunteers
not associated with either team in the game are the responsibility of the Home Team Manager.
o Scorekeeper
o Scoreboard Operator
o Announcer
o Umpire
o Field Preparation/Takedown
Safety Parents
See Safety Parent
Team Parents
Each team will have a Team Parent, whose responsibility is to assist the Manager and Coaches with off
the field activities that are related to MCLL and assist the manager and coaches with certain projects
and communication with other parents. Team Parents report to the Director of Team Parents. The
Director of Team Parents provides expectations and responsibilities.
Umpires
Volunteering as an umpire is an exciting opportunity to interact with young players and coaches in a
positive way and to help with the development of our kids, teams and league.
3 Exception:
Umpires are required to have completed the volunteer application process, passed the background
verification and to have on their person their MCLL ID Badge. However, umpires should not display their badge
(for safety reasons), but rather keep their badge in their pocket and produce it if and when asked.
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MCLL is very fortunate to have a strong umpire group. The league Umpire in Chief who primarily deals
with the umpires in the minor, majors, juniors and seniors divisions will lead the umpires. Our current
staff of umpires provides instructional clinics and guidance for all volunteer umpires; MCLL provides the
equipment and uniforms. The responsibility of umpires in the younger divisions falls on the Divisional
Directors and typically will include the use of parent volunteers.
Concerns or Complaints
Throughout the season, concerns may arise regarding calls in a particular game, overall officiating, or
other issues. In particular, it is important to recognize that MCLL believes that its umpires are
volunteers who have dedicated their time to make game play a great experience for all, are well trained
and well-intentioned, and MCLL will ensure that they are provided with every opportunity to ensure
their success.
Additionally, Team Managers are responsible for communication with the umpire during and after
games. Any person wishing to express dissatisfaction with any MCLL volunteer umpire should submit
their concern to the appropriate Divisional Director, the Umpire in Chief or the President directly,
identifying the teams participating in the game, the date and time, the location and the nature of the
concern.
MCLL prohibits attendees from ‘heckling’ or harassing the umpire. Little League rules place the control
of any little league game squarely with the umpire. Inappropriate actions may result in a warning or
more significant action, up to and including removal from the field.
Managers and Coaches
Responsibilities and Expectations
Managers
Each team will have a Manager whose responsibility is to manage all on field activities. The Manager will
report to the Director of the Division, and Directors report to the VP of Baseball or Softball (as
appropriate). Manager responsibilities and expectations are provided by the Directors of each division
and/or the VP of Baseball or Softball (as appropriate).
Coaches and Assistants
Teams may have varying numbers in any combination of Coaches and Managers; all Coaches report to
the team Manager and the team Manager reports to the Director of the Division. Rosters will identify
two Coaches who, along with the Manager, will be officially allowed in the dugout/on the field in a game
situation. Additional MCLL approved coaches (who must be listed as additional coaches on the roster)
may replace a rostered coach as necessary to ensure that the maximum of three coaches are authorized
on the field at any time. Coach and Assistant responsibilities and expectations are provided by the
Directors of each division and/or the VP of Baseball or Softball (as appropriate).
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Manager and Coach Selection Process
MCLL takes the selection of all team managers and coaches as a very important part of our league.
Integrity, compassion, knowledge of baseball/softball, and the ability to lead and be a positive role
model are just a few of the traits that are considered during the selection process. The process for
manager selection is as follows:
o Potential manager completes a manager application and interview process
o This information is submitted to the Divisional Director and Vice President of Baseball or
Softball, respectively
o Divisional Director & Vice President of Baseball or Softball (as appropriate) reviews information
and conducts a brief interview with all potential managers
o Divisional Director makes recommendation to league President for approval
o League President selects and appoints Managers, Coaches and Umpires for approval by the
Board
The process for coach selections is as follows:
o All coaches for a team must be identified on record and approved to be allowed to coach during
games
o Team manager decides on and interviews potential coaches from their selected team
o Team manager makes recommendation to Divisional Director and Vice President of Baseball or
Softball (as appropriate) for approval
o Divisional Director and/or Vice President of Baseball or Softball (as appropriate) confirms
recommendations and submits to the league President for approval
o League President makes final recommendation to Board for approval
As mentioned, we will carefully review all candidates by the following criteria:
o Previous managing or coaching experience at the requested level
o Thoroughness and accuracy of completed application
o Other baseball/softball experience
o A character reference check
It is important to note that while prior experience coaching or managing teams, including MCLL teams,
can factor into a decision for selection, tenure will not guarantee a continuing Coach or Manager
position. In accordance with the Little League International Operating Manual, the final decision to
select and appoint all managers and coaches lies with the President of the League. Once the decision is
made the President will present the names to the Board for approval.
Concerns and Complaints
Throughout the course of a season certain concerns or complaints might arise. It is best to use the
following procedure to best resolve the conflict:
o Talk to your child’s coach; if you’re still not satisfied,
o Talk to the divisional Director; if you’re still not satisfied,
o Submit your concern in writing and direct it to the respective Director of your division, the Vice
President of Baseball or Softball (as appropriate), or to the President.
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Concession Stand
It has been long been recognized by MCLL that the concession stand at Mill Creek Sports Park, Freedom
Field, has been a great source of revenue for the league. In an attempt to help keep league fees down as
much as possible, the Board has recognized that it must maximize the potential of the concession stand
to generate as much income as possible. Therefore, the concession stand at Freedom Field is one of our
league’s priorities.
The MCLL Board also prioritizes the use of Freedom Field to the Majors Baseball and Softball programs.
Therefore, it has been agreed upon by the MCLL Board of Directors that the various teams that make up
the Majors Baseball and Softball divisions will largely handle the responsibility of the concession stand at
Freedom Field. MCLL will designate a Director of Concessions to manage the concession stand, who will
(possibly with the assistance of others) coordinate a team schedule to appropriately staff, order and
maintain inventory of food/supplies, and the account for all expense and receipts.
However, it will be up to the Major’s Baseball and Softball Directors, Team Managers and Team Parents
to fill the volunteer work times. A teamwork schedule will be provided to the Major’s Director to make
available to the Team Managers. The Team Managers and Team Parents will be responsible to fill the
time slots. If assigned individuals are not available to make their assigned time, the Team Manager and
Team Parent must make arrangements to fill the time slot.
The responsibility of running the concessions stand starts with the opening day of the baseball season
and runs throughout the regular season of MCLL. Once the post season in-house tournaments start, the
responsibility of the concession stand will shift to the Divisional Director, Team Managers and Team
Parents of the division who is playing at Freedom Field, or otherwise, as determined by the concession
stand scheduling staff. It is understood that the concession stand must be open for each and every
game. Closing the concession stand due to a lack of participation is not an option. Divisions and teams
that are assigned the duty of staffing the concession stand but fail to do so rendering it closed for any
game risk consequences as may be determined by the Board. MCLL depends upon the revenue
generated from the concession stand throughout the season, and in particular, during the post season.
Food Handler’s Permits
The Snohomish County Health Department now makes available the option to obtain a food handler’s
permit by participating in a computer based training and successful completion of the required test.
While not every person who volunteers at the Concession Stand is required to have a valid food
handler’s permit, at least one person must and on many occasions, two are required per shift. MCLL
encourages all its members to complete the food handler’s permit process. More information about
MCLL’s policy for working in the Concession Stand, scheduling, a link to the Snohomish County Health
Department’s Food Handler Permit main page, and contact information for the Concession Stand staff,
visit www.millcreeklittleleague.com.
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Donations
Donations of all kind are accepted by MCLL. MCLL is a Washington State registered 501(c)(3) non-profit
organization and all donations (except for registration fees used to operate the league) are tax
deductible. Receipts can be provided for financial gifts and other contributions, provided that the donor
provides the claimed (fair market) value.
Employer Match (In Kind) Donations or Grants
Some corporations offer programs that provide an additional benefit to non-profit organizations by
contributing to the organization if an employee volunteers their time. Corporations that participate in
such matching, in kind donations or grant programs often notify their employees of these opportunities
through their benefits information centers. If you volunteer for MCLL, and you work for a company that
offers such a program, please participate in the program. MCLL has an established process that allows us
to confirm your volunteerism, if we know that you are participating. If you have any questions or require
MCLL information to register for such a program, please contact the VP of Administration or the
President.
Sponsorships
MCLL invites the local community of Mill Creek to support the kids by becoming a league sponsor.
Without the generous support of volunteers, private individuals and business sponsorships, our Little
League program mission to provide a quality baseball and softball experience for all participants through
fair opportunities for boys and girls alike and to establish an ongoing foundation of support for all
athletes to reach their full potential would not be possible.
How You Can Support MCLL as a Sponsor
There are many ways for you and others interested to help promote MCLL and support the baseball and
softball community of Mill Creek. To learn more about the sponsorship opportunities available this year,
please refer to the MCLL Sponsorship Guide, available at www.millcreeklittleleague.com.
Sponsorship of Individual Teams
Every year requests are made by various businesses to “sponsor a team” or to provide equipment for
specific teams. Bat bags, specialized hats, team jackets and even uniforms have been offered as gifts to
specific teams. The difficulty MCLL faces with these types of gifts is equity issues with other teams in the
league. While some teams are fortunate to have a connection with a generous family member or a
friendly business, not all teams are then treated equal. If a family or business wants to donate any type
of team equipment with recognition on the equipment (such as ‘donated by’ or including a name or
logo) they can do so under the conditions that they provide the same quality and type of equipment for
all teams in the division. Alternatively, families or businesses so inclined may wish to sponsor MCLL as
described above.
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Parent and Player League Responsibilities
Little League International Baseball and Softball have had a long-standing tradition of promoting
sportsmanship and fair play. The expectation of Mill Creek Little League is that we will emphasize values
that stress child development, consistency and fair opportunities for all participants. Therefore, in order
to promote these values of Little League International there are certain player and parent expectations
that will be followed throughout our league.
Responsibilities of all Players
MCLL players are expected to:
o Attempt to attend all practices and games and participate to the best of their ability
o Demonstrate positive sportsmanship at all times
o Be respectful of all teammates, opponents, coaches, managers, umpires and adults involved
with MCLL
o Properly balance their commitment to their family, school and team
o Follow all rules as established by Little League International, MCLL and the individual team
Responsibilities of all Parents/Guardians of MCLL Players
MCLL parents/guardians are expected to:
o Make sure that players arrive at (and are picked up at) all practices and games at the
appropriate time
o Communicate directly with coaching staff if your child cannot attend practice or game
o Demonstrate positive sportsmanship at all times
o Be respectful of all teammates, opponents, coaches, managers, umpires and adults involved
with MCLL
o Follow all rules as established by Little League International, MCLL and individual team
o Communicate with coaching staff and league officials in a respectful manner
o Should a conflict arise, observe a 24 hour ‘cooling off’ period before addressing issues with
Managers/Coaches, unless otherwise instructed
o Assist player in properly balancing their commitment to their family, school and team
In today’s world our schedules fill up very quickly with various commitments. Family obligations, school
responsibilities and outside activities are all recognized as viable ways to invest our valuable time. Please
take the time to watch your kids closely and read the signs when they have hit their limit. All families
must personalize what is important them. Please do not let outside activities pressure you into pushing
your child too far. Specialization, advanced instruction and additional teams competing at higher level
sound attractive and beneficial. However, you must judge and decide whether at the end of the day it is
worth it. Mill Creek Little League is committed to the philosophy of Little League International. We are
about child development, fairness and creating positive lifetime memories.
Equipment
MCLL makes a considerable yearly investment in providing the best equipment available for our players.
It is expected that all participants will treat the league equipment with proper care and respect. The
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Directors of Purchasing, BB Inventory and SB Inventory will coordinate the issuance, replacement (as
necessary) and return of all equipment in a manner that they determine appropriate to manage the
inventory responsibly.
Issuance
Managers will follow a league checkout policy at the beginning of the season. Generally, Divisional
Directors will receive all equipment needed for their division; the equipment will then be distributed to
Managers. Managers are also responsible to check and maintain the safety of the equipment.
Return
At the conclusion of the season all equipment is to be returned to MCLL. Unreturned, damaged or lost
equipment will be the financial responsibility of the team.
Uniforms
MCLL makes a considerable yearly investment in providing the best equipment available for our players.
It is expected that all players will treat the league equipment with proper care and respect. MCLL players
are expected to be appropriately dressed for each practice and game and to consider inclement weather
when selecting attire. While practice and game attire may vary by division, in general, some guidelines
are below. As with all other information about your baseball or softball season, make sure you listen to
and check with your Manager or Coaches as necessary for the best information.
o
o
o
Appropriate shoes – in general, all players should wear cleats. Cleats may not be appropriate for
T-Ball and/or specific practices.
Jewelry – if it may interfere with your play or another player’s, jewelry must be removed.
Shirts/Sweatshirts - garments that fit loosely or have hanging strings should not be worn.
Additionally, any garments that include inappropriate images or words are prohibited.
Game Time
Baseball
Baseball game uniforms include a MCLL issued game shirt or jersey and (for all divisions except Majors) a
MCLL issued hat. Uniforms also include player provided baseball pants, belt and cleats, and at the
manager’s discretion, players should also consider wearing an undershirt (cannot be white) and socks
that are also player provided. Check with your Manager or Coaches to see if there are any particular
color recommendations for undershirts and socks. All players must be in game uniform to play, and all
players on a team must be in matching uniform for games.
For purposes of League branding, only Mill Creek Little League logo hats will be allowed. Changes to hat
styles can be coordinated with the Director coordinating uniform purchase and preparation prior to
ordering.
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Softball
Softball game uniforms include a MCLL issued game shirt or jersey may include MCLL issued shorts or
pants, and a MCLL issued hat or visor. Players should also consider wearing an undershirt, socks, and
appropriate footwear. Check with your Manager or Coaches to see if there are any particular color
recommendations for undershirts and socks. All players must be in game uniform to play, and all
players on a team must be in matching uniform for games.
Fields
As a league we use between 15 and 20 different fields during the course of our regular season. The cost
of the fields MCLL uses varies, but generally increases each year. In addition to fee increases that are
economically driven, some fee increases result from rising maintenance costs of the owner, which can
include repairs and clean up related to MCLL use. Ultimately, if the owner of any of the fields we use
believes that MCLL members are not using the field property, they can limit or curtail MCLL’s use of the
field altogether.
Maintaining these fields and keeping them safe for our players is a large responsibility for our league
which generally falls on our Facilities Director and the team Managers and Coaches, but should be
shouldered by all members. It’s easy to help keep our fields in good condition. By following some basic
and common sense rules, everyone can help keep costs low, retain our ability to use the fields, and
ensure a safe environment for our players and those that come after them.
MCLL Rules
Pack it in, pack it out
If you bring anything with you to the field, make sure you take it out! With limited exception, the
fields that MCLL uses are not equipped to handle any garbage left by MCLL players or fans. (In most
instances, even if there is a garbage can nearby the fields, it is not intended for MCLL use.) By taking a
moment to pick up all garbage items around the field and disposing of them at home, you help keep
costs low and protect our environment, as well as leave the field ready for the next teams!
Alcohol and tobacco are prohibited
MCLL has an obligation to protect the safety of its players and members. As such, alcohol and/or
tobacco use of any kind is prohibited on or near the any of the fields MCLL uses.
Field Rules
Some of the Fields that MCLL uses may be more meticulously maintained and may have specific field
rules posted at any entry point. MCLL expects that players, managers and coaches, volunteers and all
attendees abide by any posted field rules.
Scheduling
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MCLL schedules the start of the season by division with the intent of accommodating as many practices
and games for each division that are appropriate for the age and ability group of the division within the
guidelines outlined in the divisional philosophy document. By virtue of the size of the league
membership, MCLL requires the use of many fields throughout the season to accommodate the
practices and games desired. As a result, scheduling can be a challenge.
MCLL makes every attempt to schedule field use as far in advance as possible and fairly among all
divisions as appropriate. However, there will be times when changes must be made. Therefore, it is
important for all player parents to be alert to any notifications of field changes that may be
disseminated by the Manager or another Coach. MCLL will take steps to limit changes to the extent
possible and appreciates player and parent understanding and flexibility with any changes that may
occur.
Registration
MCLL makes registering your player easy! Registration is now completed online and is available by
visiting www.millcreeklittleleague.com. Online registration opens in early November, can be done at
your convenience, and includes an early registration discount. MCLL will hold a minimum of one
information night in January that allows all players that are registering with MCLL for the first time to
submit a copy of the player’s birth certificate (see requirement below), offers parents and guardians an
opportunity to speak with Board members and learn about varying volunteer opportunities, including
managing or coaching a team, and ensures that any player who may have unanswered questions about
registering or playing ball can visit with the appropriate player agent.
Note: if this is the first time your child has registered with Mill Creek Little League, you will need to
provide a copy of the player’s original birth certificate (California abstracts are not acceptable).
To register online, a parent or guardian must including all requested information and follow all online
instructions. Before you register, it is important to know that there are two qualifying requirements for
MCLL:
o League Age
Please refer to LL guidelines for age guidelines
o Eligibility Boundaries
o You must live south of 132nd St SE and north of 180th St SE following the Everett School
District boundaries to the East and to the West.
o Penny Creek students who live north of 132nd St SE should contact South Everett Little
League (425) 355-0112.
o You can verify your home league at www.littleleaguewa.org.
Registration Fees
Like many other youth non-profit organizations, it is expensive to maintain a safe and high quality
league. The registration fees that are collected primarily pay for fields, equipment, uniforms, insurance,
and charter fees. With all of the required expenditures to operate an organization like MCLL, the Board
must determine the manner in which it will generate income. MCLL strives to be a fiscally responsible
organization and therefore annually reviews its finances and approves a budget at its annual General
Membership meeting.
100
Based on a vote taken at its annual General Membership meeting, MCLL establishes the registration fees
for the season. Registration fees are calculated by division and are generally representative of the
expenses that the league incurs in the above items for the players in that division.
Payment Plan
MCLL now offers an early registration payment plan. If you register early, you have the opportunity to
spread payment of your registration fee across three months. A nominal transaction fee applies to each
payment.
Unpaid Registration Fees
In some cases, players may move up a division after registration and therefore owe additional
registration fees. MCLL asks that parents and guardians make every effort to timely pay registration
fees.
Refunding Registration Fees
Please see MCLL Registration Fee Refunds policy available at www.millcreeklittleleague.com.
Scholarships
MCLL accepts applications for scholarships in situations of financial hardship. All scholarship requests
must be made to the President, in writing, and will be reviewed and approved or denied by the
President. All scholarship information will remain confidential.
In return for providing the scholarship, MCLL may ask that you volunteer in some manner that is
generally valued the same as the amount of scholarship provided.
Divisional Details
Please visit www.millcreeklitteleague.com to view a summary of the different divisional philosophies of
MCLL, including a brief overview of the season objectives for players in each division and information
detailing the general age groupings, practice and game frequency, team selection and variance
limitations. This document also contains some general information about All Star, Minors Baseball, and
Minors Softball Invitational teams’ selection. For more information regarding post-season team
selection, review the Post-Season section.
Tryouts, Team Selections and the Draft Process
Drafted Divisions
A series of tryouts will be held for players in the following divisions, generally immediately following the
final day of registration:
o Big League Baseball
o Seniors Baseball
o Seniors Softball
o Juniors Baseball
101
o
o
o
o
o
Juniors Softball
Majors Baseball
Majors Softball
Minors Baseball
Minors Softball
Exceptions:
o
Tryouts need not be held if there are only enough players for one team in that division, and if
the number of registrations for that Division does not exceed the maximum roster size allowed
in the rulebook.
General guidelines for baseball tryouts are:
o
o
o
o
o
o
Tryouts will be held rain or shine
Players should arrive at least 15 minutes prior to tryout time to register and warm up
All players trying out for Majors or Minors must attend at least two tryouts
Majors and Minors players must attend at least two tryouts to be eligible for All Stars (does not
apply to returning Majors players)
Juniors/Seniors players must attend one tryout to be eligible for All Stars
Be prepared to stay longer than the planned session
General guidelines for softball tryouts are:
o
o
o
o
o
o
Tryouts will be held rain or shine
Players should arrive at least 15 minutes prior to tryout time to register and warm up
All players trying out for Majors or Minors must attend tryouts
Majors and Minors players must attend one tryout to be eligible for All Stars (does not apply to
returning Majors players)
Juniors/Seniors players must attend one tryout to be eligible for All Stars
Be prepared to stay longer than the planned session
Draft Process
Mill Creek Little League uses a draft system in Minors and higher Divisions to ensure a balanced
distribution of player talent throughout the teams in a league. The league’s Player Agent runs all drafts.
Majors, Juniors, Seniors, and Big League Drafts
MCLL will follow the draft procedures from the current LLI Operating Manual. Information on draft
procedures, as well as options can be found in the Draft System section of that publication. When
Divisional expansion is not needed, MCLL utilizes “Plan A” from the Draft Procedures in the LLI
Operating Manual. Each league's team standings from the end of the prior season will determine the
draft order (in reverse.) The Player Agent shall announce 48 hours prior to the start of the draft any
changes in player eligibility, and the number of players each team will select. Under no circumstances
should a player be told where in the draft they were chosen.
102
If expansion is needed within a particular Division, one of the expansion draft choices may be selected
from the LLI Operating Manual. A committee consisting of the President, VP of Baseball or Softball,
League Player Agent, impacted Divisional Director and Divisional Player Agent makes selection.
The MCLL Board of Directors, at the beginning of the 2012 season, established a committee to examine
how, in the event that either Majors baseball or softball registrations indicate that more than eight 12
year olds on the team, the division will expand. The committee recommended, and the Board of
Directors approved, that MCLL would follow LLI Operating Manual option 3. In summary, this option
allows the new team to get the first drafts up to the maximum number that are returning on an existing
team. The newly created team would draft in last place the following year.
Minors Draft
In the Minors divisions, all teams are dissolved at the end of each season, and are reformed each spring.
All new or returning players go through player evaluations each year and those not drafted to the
Majors will be placed into the general player pool for selection to Minors divisions. Each appointed team
Manager will be allowed to protect their son(s) or daughter(s) from the general draft by choosing them
on or before the round specified in the LLI Operating Manual. (7 and 8 year olds will be treated the same
as 9 year olds.)
The Player Agent shall also announce prior to the start of the draft the number of players each team will
select. The rotational or "serpentine" draft system will be utilized for the Minors drafts in both baseball
and softball.
Farm Draft
The Farm division uses the blind draft format outlined by LL International. Refer to LL guide for details.
Options
An option is an agreement between a Manager and the Player Agent covering a special condition. All
options must be in writing and be submitted to the Player Agent prior to the draft. The Player Agent will
monitor Player options closely.
Examples of options are siblings in the current draft, siblings of current Major League player, Son /
Daughter of Managers and Son / Daughter of Coaches. For full rules and explanations of all options,
please see the current year’s Operating Manual.
Assigned Team Divisions
The following divisions will have their teams created by the divisional director. This information will be
sent to the divisional player agent who will keep the official records for the league.
o
o
Baseball
o Rookies 2 (coach pitch)
o Rookies 1 (coach pitch)
Softball Rookies
103
o
o
T-Ball
Challenger
Every effort will be made to place players on the team of his or her choice, if one is made, first by buddy
request, Manager or Coach request, and finally by school. It is understood that baseball and softball
have very important social implications to team selections. Playing with friends and kids from your
school or neighborhood may be a priority. However, once a team is full, exceptions cannot be made. As
necessary, teams may be re-balanced and new teams created.
Variance (Playing Up or Down an Age Group) Philosophy
Each year there are a number of requests made for younger players to play up an age division.
Frequently, these requests are made for the following reasons:
o
o
o
o
o
o
o
My child is bored at their assigned level and I want him/her to be challenged
My child’s athletic ability and skills are far more advanced for kids his/her age
My child is so much bigger than other kids his/her age
My child has transferred from another league and they are far more advanced than MCLL
I want my child to play with the same team and coach as last year
My child wants to be with friends from school and this will help with carpooling issues
I want my two children on the same team because I will be easier to transport them to one
practice
With all due respect and consideration to all of these very viable excuses or needs, it is the policy of
Little League International not to move kids into other age group divisions unless highly exceptional
circumstances exist. This is done for the following reasons, among other things:
o
o
o
o
o
Little League International believes in age grouping not ability grouping for players
There can be safety issues involved with younger kids playing with older kids
Although a player might have advanced skills, that does not mean their emotional skills are
advanced
It can be frustrating for older kids to compete with younger kids
Moving kids into another age division might create an imbalance in age group teams
For these reasons and others, MCLL takes variance requests very seriously. If a player parent wishes for
their child to play in any division other than the age appropriate division, the player parent must first
register the player for the age appropriate division, pay the registration fee for the age appropriate
division, and then submit a written variance request. Variance requests must be made in writing each
year to the league President. All variance requests are subject to review, which may include the required
written variance request, past manager or coach recommendations on placement, a skills assessment
performed by unaffiliated league officials, and/or other factors as determined by the President, VP of
Baseball/Softball and/or the Player Agent. Variance requests will be reviewed and responded to prior to
the first practice; players who are selected to play up a division will be notified, and parents/guardians
will be asked to pay any remaining registration fee for the appropriate division. While all review and
critique will be considered, final determinations for variance requests are at the sole discretion of the
President.
104
Post Season
Mill Creek Little League and District 1 offer a variety of post-season tournaments.
In House End of Season Tournaments
Following the regular season, younger divisions (T-Ball, SB Rookies, SB Minors, BB Grapefruit, BB Cactus,
BB Farm teams) will all play in an in house MCLL end of season tournament of varying formats. These
tournaments are scheduled at the Mill Creek Freedom Field Sports Park. Younger divisions play one final
game at Freedom Field, whereas the older divisions play round robin type tournaments that are focused
on each team having an opportunity to play at least two games at Freedom Field.
Majors Baseball and Softball divisions will also play an in house tournament prior to participating in
district tournaments.
Post Season Tournaments
Following all the MCLL in house tournaments, MCLL will host a Minors Invitational Tournament. MCLL
usually enters up to two teams for this tournament, which include a selection of Minors players not
selected to play All Stars. Please see the Invitational Selection section for further information on how
these invitational teams are selected.
The Majors BB teams with the best regular season (as determined by record) will move onto the
Baseball and Softball Tournaments of Champions (TOCs). The TOC is typically held in Lake Stevens
starting Memorial Day weekend with teams from all 16 leagues in District 1 invited. The other Majors BB
teams are invited to various District 1 tournaments with start dates around the first weekend of June.
These tournaments are usually announced in late May and can last into mid or late June.
The Juniors and Seniors programs are also invited to post season tournaments held at various District 1
sites. In addition to these tournaments MCLL will also place All Star teams into the District All Star
Tournaments. The divisions that are represented are explained in the All Star section.
All Star Selection Process
Please see the All Star Selection process available at www.millcreeklittleleague.com.
Special Events
From time to time, MCLL will endeavor to provide additional opportunities that the Board determines
add to the player experience. Such events will be announced to the general membership by posting on
www.millcreeklittleleague.com.
105
Appendix
106
Document Control Log
Date
Document Status
By
30
107
MCLL Constitution
Mill Creek Little League ASAP Manual
108
The Operating Constitution
of
Mill Creelc Little League
4470106
109
ARTICLE 1-THE VISION AND MISSION STATEMENT OF MILL CREEK LITTLE LEAGUE
SECTION I
T11e Vision of Mill Creek Little League
I t is the vision ofthe Mill Creek Little League to provide a quality baseball and softball experience for all
pmticipants. Through fair oppo1tunities for boys and girls alike we will establish an ongoing foundation of
supp01t for all athletes to reach their full potential.
SECTION 2
The Mission State111e11t of Mill Creek Little League.
In Mill Creek Little League our pdmaiy goal is to provide a safe and positive environment for kids to learn the
game of baseball and softball. This will be accomplished tln-ough a quality organization that:
Acts with integrity, is responsible with finances, communicates effectively at all levels and
ensures the safety of all pmticipants.
Provides exemplaiy leadership, proper guidance, and quality coaching that will teach the values
as established by Little League Intemational of characte1;courage, and loyalty.
Places an emphasis on the development of responsible young citizens that establishes the
impo1tance of teamwork, spmtsmanship and fair play.
Also, while we recognize the competitive nature of baseball/softball and the desire to win, our emphasis will be
on the development of all players and team play.
SECTION 3
To achieve these objectives, Mill Creek Little League will provide a supervised program under the Rules and
Regulations of Little League Baseball, Incmporated. All Board members, Directors, and General members shall
bear in mind that the attainment of exceptional athletic skill or the winning of games is secondmy, and the
molding of future citizens is ofprime importance. In accordance with Section 501-(c)-(3) of the Federal Internal
Revenue Code, Mill Creek Little League will operate exclusively as a non-profit educational organization
providing a supervised program of competitive baseball ai1d softball instructional practices and games. No part of
the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the
activities ofwhich is canying on propaganda, or othe1wise attempting to influence legislation, and which does
not participate in or intervene in any political campaign on behalf of any candidate for public office.
ARTICLE 2 - AFFILIATION
SECTION 1
Charter. Mill Creek Little League shall annually apply for a chmter from Little League Baseball, Incorporated,
and shall do all things necessaiy to obtain and maintain such charte1: Mill Creek Little League shall devote its
en- tire energies to the activities authorized by such charter and it shall not be affiliated with any other program
or organization or operate any otherprogram.
SECTION 2
Rules and Regulations. The Official Playing Rules and Regulations as published by Little League Baseball,
lnco1porated, Williamsport, Pennsylvania, shall be binding on Mill Creek Little League.
SECTION 3
Local Rules, Ground Rules and/or Bylaws. The local rules, ground mies and/or bylaws of Mill Creek Little
League shall be adopted by the Board of Directors at the September meeting and shall in no way conflict with
the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this
Constitution. The local mies, ground mies and/or bylaws of Mill Creek Little League shall expire each August
and are not considered part of this Constitution.
ARTICLE 3 - THE EXECUTIVE BOARD OF MILL CREEK LITTLE LEAGUE
SECTION I
The Board of Directors will appoint an Executive Bom·d in August which shall consist ofnot less than three (3) no
more than seven (7) (Vice) Presidents. The cunent Executive Board is: President, Vice President of Administration,
Vice President of Baseball, Vice President of Finances, Vice President of Operations, Vice President of Softball
and the Player Agent.
SECTION 2
Each appointed Executive Board member is a member of the Board of Directors and will have full voting
p1ivileges on all actions taken by the Board of Directors.
SECTION 3
The Executive Board shall advise with and assist the Mill Creek Little League Board of Directors in all matters
concerning its interests and the management of its affairs, and shall have such other powers as may be
delegated to
it by the Board, but in no event will the Executive Board have auth01ity over the Bom·d of Directors.
SECTION 4
At any meeting of the Executive Board, a maj01ity of the total number of members then in office shall constitute a
quo1um for the transaction of business, and the act of a majority present at any meeting at which there is a
quorum shall be the act of the Committee.
SECTION S
The Executive Board Member tern, shall be two years and must be re-elected to maintain that positions
ARTICLE 4 - DUTIES AND POWERS OF THE EXECUTIVE BOARD
SECTION I - DUTIES OF THE LEAGUE PRESIDENT
The President shall:
(a) Conduct the affairs of Mill Creek Little League and execute the policies established by the Bom·d of
Directors. (b) Present a rep01t of the condition of Mill Creek Little League at the Annual Meeting in
September.
(c)Communicate to the Board of Directors such matters as deemed approp1iate, and make such suggestions as
may tend to promote the welfare of Mill Creek Little League .
(d)Be responsible for the conduct of Mill Creek Little League in sllict confonnity to the policies, piinciples,
Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter
issued to the Local League by that organization.
(e)Designate in wiiting other officers, ifnecessmy, to have power to make and execute fmiand in the name of the
Mill Creek Little League such contracts and leases they may receive and which have had piior approval of the
Board.
(J) Investigate complaints, irrnguladties and conditions detrimental to Mill Creek Little League and rep01t
thereon to the Board or Executive Conunittee as circumstances watrant.
(g)l'repare and submit an annual budget in September to the Board of Directors and be responsible for the
proper execution thereof
(h)With the assistance of the Player Agent, examine the application and support proof-ofage documents of
every player candidate and certify to residence and age eligibility before the player may be accepted for
tryouts and se- lection.
SECTION 2 - DUTIES OF THE VICE PRESIDENT OF ADMINISTRATION
The Vice President of Administration shall:
a) Pe1form the duties of the President in the absence or disability of the President, provided he or she is
authorized by the President or Board so to act. When so acting, the Vice President of Administration shall
have all the
powers of that office.
111
b) Se1ve as a member of the Executive Board and will wmk with other Executive Board members to
provide
leadership, direction and guidance for league issues and affairs.
c) Be responsible for the coordination and development of all aspects of the administration of MCLL
d) Recruit, train, assist and oversee the following (recommended but not limited) Board Director positions:
•
League Secretaiy
•
Director of lnfo1mation
•
Director of Communication and Volunteers
•
Director of Photography
•
Director of Tea1nParents
•
Director of Special Events
•
Director of Concessions
SECTION 3 - DUTIBS OF THE VICE PRESIDENT OF BASEBALL
The Vice President of Baseball shall:
a) Se1ve as a member of the Executive Board and will work with other Executive Board members to provide
leadership, direction and guidance for league issues and affairs.
b) Be responsible for the coordination and development ofall aspects of the baseball divisions of MCLL.
c) Plan, coordinate and supe1visc all baseball related tryouts (i.e. beginning of season and any All Star
t1youts)
d) Recmit, train, assist and oversee the following (recommended but not limited) Board Director positions:
Director of Seniors Baseball
•
•
Director ofJuniors Baseball
•
•
•
•
•
Director ofFall Ball
•
Director of T-Ball
•
Director of Challenger
Director of Majors Baseball
Director of Minors Baseball
Director ofFanu Baseball
Director of Rookies Baseball
SECTION 4 - DUTIBS OF THE VICE PRESIDENT OF FINANCES
The Vice President of Finances shall:
a)Se1ve as a member of the Executive Boai·d and will work with other Executive Board members to provide
leadership, direction and guidance for league issues and affairs.
b) Be responsible for the coordination and development of all aspects of the finances of MCLL.
c)Assist the President in preparing the yearly budget ofleague finances for the Annual Meeting in September
and monthly budget reports for each Board of Director meeting.
d) Recruit, train, assist and oversee the following (recommended but not limited) Board Director positions:
•
Treasurer
•
Director of Purchasing and Inventory
112
•
Director of Unifonns
•
Director of Sponsorships
SECTION 5 - DUTIES OF THE VICE PRESIDENT OF OPERATIONS
The Vice President of Operations shall:
a) Serve as a member ofthe Executive Board and will work with other Executive Board members to provide
leadership, direction and guidance for league issues and affairs.
b) Be responsible for the coordination and development of all aspects of the general operations of MCLL.
c) Assist the President in the development and application of the league safety plan (ASAP).
d) Recmit, train, assist and oversee the following (recommended but not limited) Board Director positions:
• Director ofFields
Director of Safety
•
•
Director of Tou1naments
•
Umpire in Chief
SECTION 6 - DUTIES OF THE VICE PRESIDENT OF SOFTBALL
The Vice President of Softball shall:
a) Serve as a member of the Executive Board and will work with other Executive Board members to provide
leadership, direction and guidance for league issues and affairs.
b) Be responsible for the coordination and development of all aspects of the softball divisions of MCLL.
e) Plan, coordinate and supervise all softball related tryouts (i.e. beginning of season and any All Star tryouts)
d) Recmit, train, assist and oversee the following (recommended but not limited) Board Director positions:
• Director of Juniors/Seniors Softball
•
Director of Majors Softball
•
Director of Minors Softball
•
Director ofFarm Softball
•
Director of Rookies Softball
SECTION 7 - DUTIES OF THE LEAGUE PLAYER AGENT
The League Player Agent shall:
a)Serve as a member of the Executive Board and will work with other Executive Board members to provide
leadership, direction and guidance for league issues and affairs.
b) Record all player transactions and maintain an accurate and up-to-date record thereof.
c)Receive and review applications for player candidates and assist the President in ve1ifying residence and
age eligibility.
d) Conduct the tiyouts, the player draft and all other player transaction or selection meetings.
e) Prepare the Player Agent's list.
f) Prepare for the President's signature and submission to Little League Headqua1ters, team rosters, including
players' claimed, and the tournament team eligibility affidavit.
g) Notify Little League Headquaiters of any subsequent player replacements or ll'ades.
h) TI1e League Player Agent may recmit, ti·ain, assist and oversee the following divisional playeragents:
• Juniors, Seniors, Big League Baseball PlayerAgent
•
Majors, Minors, Farm Baseball Player Agent
•
Rookies Baseball, T-Ball, Challenger Player Agent
•
Softball PlayerAgent
Each of these divisional player agents will have one vote each as a voting member on the Board of Dircctors
113
S E C T IO N 8 - O T H E R AP P O IN T M E N T S
The Board of Directors may appoint such other officers or agents as it 111aydeem necessa1y or desirable, and may
prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the
Board of Directors unless such individuals have been elected to the Board by the membership or have been elected
to fill a vacancy on the Board.
A R T IC LE 5 - T H E BOARD O F D IR E C T O R S O F M I L L C R E E K LIT T L E LE A GU E
S E C T IO N l
Authority. The management of the prope1ty and affairs of the Local League shall be vested in the Board of
Directors.
S E C T IO N 2
Increase in number. The number of Board of Directors will be recommended by the Executive Board at the
Annual Meeting in September. The number of Directors may be increased at any General Membership Meeting or
Special Meeting of the Members. If t h e number is increased, the additional Directors may be elected at the meeting
at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional
Directors shall be by majodty vote of all Regular Members present orrepresented by a properly executed and
signed absentee ballot filed with the Secreta1y p1ior to the election meeting.
S E C T IO N 3
Vacancies. If a n y vacancy occurs in the Board of Directors, by death, resignation or othe1wise, it may be filled by
a majority vote of the remaining Directors at any regular Board meeting or at any Special Board Meeting called
for that pmpose.
S E C T IO N 4
B oa r d Meetings, Notice and Quorum. Regular meetings of the Board of Directors shall be held immediately
following the Annual Meeting and on such days thereafter as shall be dete1mined by the Board.
(a)The President or the Executive Board may, whenever they deem it advisable, shall at the request in w1iting o f 3
Directors, issue a call for a Special Bom·d Meeting. In the case of Special Board Meetings, such notice shall
include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.
(b) Notice of each Board meeting shall be given by email to each Director at least 3 days before the time appointed
for the meeting to the last recorded email address of each Director.
(c)10 members of the Board of Directors including a majodty of the Executive Board shall constitute a quomm
for the transaction of business. I f a quom m is not present, no business decisions shall be ratified.
(d)Only members of the Board of Directors may make motions and vote at meetings of the Board of
Directors. However, the Board of Directors may invite, admit and recognize guests for presentations or
co1nments du1i.ng Board meetings.
S E C T IO N S
Duties and Powers. The Board of Directors shall have the power to appoint such standing committees as it shall
detennine appropdate and to delegate such powers to them as the Board shall deem advisable and which it may
properly delegate. The Board may adopt such mies and regulations for the conduct of i t s meetings and the
management of Mill Creek Little League as it may deem prope1;provided such mles and regulations do not
conflict with this Constitution or the mies of Little League Jntemational. The Board shall have the power by a
two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend orremove
any Director or Officer or Committee Member of Mill Creek Little League in accordance with the procedure set
f01th in A1ticle 8, Section 4 (a, b).
S E C T IO N 6
Rules of O r d e r for B oa r d Meetings. Robert's Rules of Order shall govern the proceedings of all Board of
Directors meetings, except where same conflicts with this Constitution of the Local League.
114
ARTICLE 6 - DUTIES AND POWERS OF MILL CREEK LITTLE LEAGUE BOARD OF DIRECTORS
SECTION I
Director Positions. The Executive Board of Directors will recommend the various Board of Director positions at
the Annual Meeting in Septembei: While it is recognized that some of these Board of Director positions
possibly could change from year to year depending on the various league needs. The following Board of
Director.
Positions will stay constant.
SECTION 2
Secretary. The Secretaiy, under the guidance of the Administrative Vice President shall:
(a)Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists
and necessa1y records.
(b)Perform such duties as are herein specifically set fo1th, in addition to such other duties as ai·e customaiily
incident to the office of Secretmy.
(c)Maintain a list ofall Regulai; Sustaining and Honorary Members, Directors and committee membern and
give notice of all meetings of the Local League, the Board ofDirectors and Committees.
(d)Keep the minutes of the meetings of the Membern, the Board of Directors and the Executive Committee,
and cause them to be recorded in a book kept for that purpose.
(e) Conduct all conespondence not othe1wise specifically delegated in connection with said meeting and shall
be
responsible for canying out all orders, votes and resolutions not othe1wise colllnitted.
SECTION 3
League Information Director. The League lnfonnation Director, under the guidance of the Administrative Vice
President shall:
(a) Manage the league's official home page;
(c)Assign administrative rights to league volunteers and teams;
(d) Ensure that league news and scores m·eupdated on a regular basis;
(e)Collect, post and distribute important info1mation on League activities including direct dissemination of
fund -raising and sponsor activities to Little League Baseball, district, public, league members and media;
(f) Setve as primaty contact pernon for Mill Creek Little League regarding optimizing use of the Internet for
league administration and for disllibuting infonnation to league membern and to Little League International.
115
SECTION 4
Treasurer. The Treasurer, under the gnidance of the Finance Vice President shall:
(a)Pe1form such duties as are herein set faith and such other duties as are customarily incident to the Office of
Treasurer or may be assigned by the Board of Directors.
(b) Receive all monies and securities, and deposit same in a depositmy approved by the Board of Direetors.
(e)Keep records for the receipt and disbursement of all monies and secmities of the Local League, including the
Auxiliaiy, approve all payments from allotted funds and draw checks therefore in agreement with policies
established in advance of such actions by the Board of Directors. All disbursements by check must have dual
signatures. (d) Prepare an annual budget, under the direction of the Vice President of Finances and the President,
for submission to the Board of Directors at the Annual Meeting and to Washington State Little League District 1
and Little League International.
.(e) Prepare an armual financial rep01t, under the direction of the Vice President of Finances and the President,
for submission to the Membership and Board of Directors at the Annual Meeting, and to Washington State
Little League Disllict I and Little League hlternational.
(f) Prepare a monthly financial rep01t, under the direction of the Vice President of Finances and the President,
for submission to the Membership and Board of Directors at monthly meetings.
SECTION S
Safety Officer. The Safety Office,;under the guidance of the Operations Vice President shall:
(a) Be responsible to create awareness, through education and information, of the oppo1tunities to provide a
safer environment for youngsters and all paiticipants of Little League Baseball.
(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through
education, compliance and repo1ting.
NOTE: hl order to implement a safety plan using edncation, compliance and rep01ting, the
following suggestions may be utilized by the Safety Officer:
(1) Education - Should facilitate meetings and disllibute infmmation among participants including
players, managers, coaches, u1npires, league officials, parents, guardians and other volunteers.
(2)Compliance - Should promote safety compliance leadership by increasing awai·eness of the
safety opportunities that arise from these responsibilities.
(3)Repmting -Define a process to assure that incidents are recorded, inforn1ation is sent to
Ieague/disllict and national offices, and follow-up infmmation on medical and other data is fmwai·ded
as available.
SECTION 6
Miscellaneous Director Positions. TI1e following Director positions (without role definitions) are also required:
(a) Divisional Director for each baseball division. Tiiese positions may be combined if
necessaiy. (b) Divisional Director for each softball division. These positions may be combined
ifnecessaiy. (c) Challenger Director
(d) Player Agent for each division.
(e) Director of hlventmy
(f) Director of Purchasing
(g) Umpire in Chief
NOTE: hl the event any Director position is shared, there will only be one vote as a voting member of
tl1e Board of Directors. (This note does exclude the divisional player agents who each have one vote)
ARTICLE 7 - OTHER
COMMITTEES SECTION I
Nominating Committee. The Board of Directors may appoint a Nominating Committee consisting of three (3)
Directors and other appointed Regular Members. The Conunittee shall investigate and consider eligible
candidates and submit at the Annual Meeting a slate of candidates for the Board of Directors. The
Committee shall also submit for consideration by the Board of Directors a slate of Officers and Committee
Members.
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SECTION 2
Auditing Committee. The Board of Directors may appoint an Auditing Committee consisting of three (3)
Directors. The President, Treasurer or signatories of checks are not eligible. The Committee will review the
Local League's books and records annually prior to the Annual Meeting and attach a statement of its findings
to the annual financial statement of the President and Treasurer; or may, if directed by the Board of Directors or
Membership, secure the se1vices of a Certified Public Accountant to accomplish such review.
SECTION 3
League Development Committee. The Board of Directors may appoint a League Development Conunittee
consisting of three (3) Directors and other appointed Regular Members. To develop players, managers and
coaches.
SECTION 4
League Direction Committee. The Board of Directors may appoint a League Development Committee consisting
of three (3) Directors and other appointed Regular Members.
SECTION S
Safety Committee. The Board of Directors may appoint a Safety Committee consisting of three (3) Directors and
other appointed Regular Members.
SECTION 6
Concession Stand Committee. The Board of Directors may appoint a Concession Stand Committee consisting of
three (3) Directors and other appointed Regular Members.
ARTICLE 8 - THE GENERAL MEMBERSHIP OF MILL CREEK LITTLE LEAGUE
SECTION !
Eligibility. Any person sincerely interested in active participation to further the objective of Mill Creek Little
League may apply to become a Member.
SECTION 2
Classes. There shall be the following types ofMembers:
(a)Player Members. Any player candidate meeting the requirements of Little League Regulation N shall be
considered a Player Membei: Player Members shall have no voting rights, duties or obligations in the
management of business of Mill Creek Little League.
(b)Regular Members. Any adult (18 years and older) who lives within the boundaries of Mill Creek Little
League and is actively interested in furthe1i.ng the league vision and 1nissions state1nent may become a Regular
Member. All regular members will be required to submit the Little League International Volunteer Application
and submit to a criminal background check (and be cleared). TI1e secretaiy shall maintain the roll of
membership to qualify voting members. Only Regular Members in good standing ai·e eligible to vote at General
Membership Meetings. All Officers, Board Members, Committee Members, Managers, Coaches, Volunteer
Umpires and other
elected or appointed officials must be active Regular Members in good standing. Note: Regular Members of the
league automatically include all current Managers, Coaches, Volunteer Umpires, Board Members, Officers of tl1e
Board and any other person who is recognized by the Board as a volunteer in Mill Creek Little League.
(c)Other Members. Any adult (18 years and older) who lives outside the boundaiies of Mill Creek Little League
and is actively interested in furthering the league vision and missions statement may become a Regular Men1ber by
a majority approval vote of the Board of Directors.
SECTION 3
Other Alliliations.
(a)Members, whether Regular or Playe1;shall not be required to be affiliated with another organization or group to
qualify as members of the Local League.
(b)Regulai·Members should not be actively engaged in the promotion and/or operation of any
other competing baseball/softball program.
SECTION 4
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Suspension or Termination. Membership may be terminated by resignation or action ofthe Board of Directors as
follows.
(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall
have the authority to discipline or suspend or terminate the membership of any Member of any class, including
managers and coaches, when the conduct of such person is considered detdmental to the best interests of Mill
Creek Little League and/or Little League International. The Member involved shall be notified of such meeting,
info1med of the general nature of the charges and given an oppmtunity to appear at the meeting to answer such
charges. (b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team
for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the
player before the Board of Directors or a duly appointed committee of the Board of Directors. The player's
parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or
revoke such player's right to future participation by two-thirds vote of those present at any duly constituted
meeting (quomm is required).
ARTICLE 9 - DUES FOR MEMBERS
SECTION l
There are no membership dues for Mill Creek Little League
ARTICLE 10 - MONTHLY MEETINGS FOR MILL CREEK LITTLE LEAGUE
SECTION I
Executive Board Meetings will be called at the discretion of the league President. The purpose of these meetings
will be to discuss sensitive league business or membership issues. The Executive Board meetings can also be used
to provide direction for Board of Director meetings and league issues. The Executive Board shall be confirmed
during the August meeting (if possible). The Executive Board will then meet prior to the September General
membership meeting to review Director positions for the following year and to set the General
membership meeting agenda.
SECTION 2
Monthly meetings shall be held for the Board of Directors for the following but not inclusive pmposes
Review past minutes
Review league finances
Conduct league business
SECTION 3
Within the scope of these monthly meetings the following is a suggested timeline fmmat:
September
October
Annual membership meeting, establish working calendai; update Constitution
and Operating Guide, confitm Executive Board for following season, confinn
Boai'd of Directors for following season
Prepare for Registration, Establish manager criteria and establish field/facility
needs for upcoming season
November
December
Janumy
Febmaiy
March
April
May
Review previous season budget and establish budget fornext season
Establish manager c1ite1ia, establish field/facility needs for upcoming
season
Prepare for draft and team selections, confitm Divisional Directors and Managers
Prepare for season and LL Day, confi1m Divisional Directors and Managers
Prepare for post season play and confom schedules
Prepare All-starnniform ordering process
Prepare for All Starprocess
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June
July
Confinn All StarManagers
Wrap up all league business, confinn Fall Ball Managers
ARTICLE 1 1 - GENERAL MEMBERSHIP LEAGUE MEETINGS
SECTION l
Definition. A General Membership Meeting is any meeting of the membership of the league (including Special
General Membership Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6)
is required.
SECTION 2
Notice of General Membership Meeting. Each Member shall be notified at least 21 days in advance of any
General Membership setting fmth the place, time and purpose of the meeting.
SECTION 3
Quorum. At any General Membership Meeting, the presence of at least 3/4 Executive Board members or a total of
I OExecutive Board/Board of Directors shall be necessaiy to constitute a quornm. I f a quornm is not present,
no business decisions shall be ratified.
SECTION 4
Voting. Only Regular Members shall be entitled to make motions and vote at General Membership Meetings.
Howevet the Board of Directors may invite, admit and recognize guests for presentations or co1nments
du1i.ng General Membership Meetings.
SECTION S
Absentee Ballot. For the expressed pmpose of accommodating a Regular Member in good standing who cannot
be
in attendance at the Annual Meeting, or any General Membership Meeting at which new Boai·d members will be
elected, an absentee ballot may be requested and obtained from the Seeretaiy of the League. The absentee ballot
shall be properly completed, signed and returned in a sealed envelope to the Secretmy prior to the date ofthe
election. The Seeretaiy shall present all absentee ballots to the Vice President of Administration on the date of
the meeting, prior to the voting p01tion of the election process.
Electronic Voting. For the expressed pmpose of conducting business in between monthly meeting, votes can be
conducted electronically through email. A Regular Member can propose a motion in an email to the Executive
Board and Board of Directors. The motion must contain a voting deadline to close the motion. The Secretaiy of
the League will keep and count the electronic votes and advise the Boai-d Members if the motion has passed.
SECTION 6
Annual Meeting ofthe Members. The Annual Meeting of the Members of the Local League shall be held dming
the month of September each year for the pmpose of electing the Board of Directors, receiving repmts,
reviewing the Constitution, appointing committees, and for the transaction of such business as may properly
come before the meeting.
(a)The Membership shall receive at the Annual Meeting of Mill Creek Little League a report, vedfied by
the President and Treasure1 or by a majority of the Directors, showing:
(I) The condition of Mill Creek Little League, to be presented by the President or his/her designates;
(1)A general sunnnary of funds received and expended by the local league for the previous yeat;
the amount of funds cu1Tently in possession of the local league, and the name of the financial
institution in which such funds are maintained;
(2)The whole amount of real and personal propeity owned by the Local League, where located,
and where mid how invested;
(3) For the yearimmediately preceding, the amount and nature of the prope1ty acquired, with the date
of the report and the manner of the acquisition, the amount applied, appropriated or expended, and
the purposes, objects or persons to or for which such applications, appropriations or expenditures
have been made;
(5)The names of the persons who have been admitted to regular membership in the Local League
dming such yem: This report shall be filed with the records of Mill Creek Little League and entered
in
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the minutes of the proceedings of the Annual Meeting. A copy of such rep01t shall be f01warded
to Little League Headquarters.
(b)At the Armual Meeting, the Members shall vote to approve of the number of Directors (for the ensuing
yeai) as recommended by the Executive Boai-d. The number of Directors elected shall be not less than six (6).
(c) After the Boai·d of Directors has approved the recommended number of Director positions, then the Members
will vote to approve eligible members for those Director positions. The Boai·d shall also include a minimum of
one manager and one volunteer umpire. Only volunteer umpires may be elected to the Boai·d.
(d) These Board approved Director positions are one year te1ms and must be reelected each year.
( e ) l n the event an approved Director position cannot be filled at the Annual Meeting, this position can
be voted and approved at a future Board ofDirector meeting.
(f)In the event two people are sharing one designated Director position they shall share one Board
vote (excluding the Divisional Player Agents who each have one vote).
SECTION ?
Special General Membership Meetings. Special General Membership Meetings of the Members may be called
by the Executive Board or by the Board of Directors or the Board of Directors at their discretion. Upon the
written request of 15 Members, the President or Secretaiy shall call a Special General Membership Meeting to
consider the subject specified in the request. No business other than that specified in the notice of the
meeting shall be trans- acted at any Special General Membership Meeting. Such Special General Membership
Meeting shall be scheduled to take place not less than 14 days after the request is received by the President or
Secretaiy.
SECTION S
Rules of Order for General Membership Meetings; Robert's Rules of Order shall govern the proceedings of all
General Membersh ip Meetings, except where same conflicts with this Constitution of the Local League.
ARTICLE 12 - THE FINANCES OF MILL CREEK LITTLE
LEAGUE SECTION I
Authority. The Board of Directors shall decide all matters pertaining to the finances of Mill Creek Little League
and it shall place all income including Auxilia1y funds, in a connnon league treasu1y, directing the expenditure of
fimds in such manner as will give no individual or team an advantage over those in competition with such
individual or team.
SECTION 2
Contributions. The Board shall not pe1mit the contribution of funds or property to individual teams but shall
solicit funds for the common treasmy of Mill Creek Little League, thereby to discourage favoritism among
teams and to endeavor to equalize the benefits of Mill Creek Little League.
SECTION 3
Solicitations. The Board shall not permit the solicitation of funds in the name of Little League International
unless
all of the funds so raised be placed in the Mill Creek Little League treasmy.
SECTION 4
Disbursement of Funds. The Board shall not pc1mit the disbursement of Local League funds for other than the
conduct of Mill Creek Little League activities in accordance with the mies, regulations and policies of Little
League International, Incorporated. All disbursements shall be made by check. All checks shall be signed by
the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall
detcnnine.
SECTION S
Compensation. No Director, Office1;or Member of Mill Creek Little League shall receive, directly or indirectly
any salary, compensation or emolument from the Local League for se1vices rendered as Directm; Officer or
Member.
SECTION 6
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Deposits. All monies received, including Auxiliaiy Funds, shall be deposited to the credit of the Mill Creek Little
League at the Mill Creek branch of ChaseBank.
SECTION ?
Fiscal year. The fiscal year of the Local League shall begin on October 1 and shall end on September 30.
SECTION S
Distribution of Property upon Dissolution. Upon dissolution of Mill Creek Little League ai1d after all out
standing debts and claims have been satisfied, the Membern shall direct the remaining property of the Mill
Creek Little League to another Federally lncmporated chattered Little League organization which maintains the
same vision and mission statement as set faith in Article 1 of this Constitution, which are or may be entitled to
exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future con-esponding provision.
ARTICLE 12 - AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by a majmity vote at any duly
organized meeting of the Membern provided notice of the proposed change is included in the notice of such
meeting. Draft of all proposed amendments shall be submitted to Little League International, for approval before
implementation.
This Constitution was approved by the Mill Creek Little League Board of Directors on November 1, 2015.
President'sSignature
President's Name (Pdnt)
Date
Mill Creek Little League
ID No. 4470106
Federal ID No. 91-1609524
Make one copyfor the District Administrato1· and copiesfor the Local League. Send 01·jgi11al to Regio11al Head
quarters. ThisLocal League s Constitution onfile at Regional Headqum1ers (most recently-approved copy) is
the official Constitution of this Local League. Little League Baseball does not limitpart jcipation in its
activities on the basis of disability, race, creed, co/01; 11atio11alorigin, ge11de1;sexual preference or religious
preference.
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