City and County of Broomfield, Colorado
CITY COUNCIL AGENDA MEMORANDUM
To:
From:
Prepared by:
Mayor and City Council
Charles Ozaki, City and County Manager
Gary Schnoor, Superintendent of Parks
Kevin Standbridge, Deputy City and County Manager
Katie Allen, City and County Engineer
David Shinneman, Community Development Director
Ronda Jo Ackerman Alford, CIP Project Manager
Nancy Harrold, Director of Recreation Services
Meeting Date
Agenda Category
Agenda Item #
September 22, 2015
Business
11(c)
Proposed Resolution No. 2015-151, Authorizing an Agreement with ECI Site Construction Management,
Agenda Title:
Inc., for Construction of the Broomfield County Commons Field Improvements
Summary
 The Broomfield County Commons Field Improvements Project includes the
replacement of the synthetic turf on the Championship Field, installation of synthetic
turf on the Yellow Pod and improving the accessibility to the Blue Pod.
 The synthetic turf on the Championship Field was installed in 2003 with the Broomfield
County Commons project. At that time, the expected life span for synthetic turf was 10
years. The life span today of new synthetic turf is 12 to 15 years. The project would
include replacing the turf and correcting drainage and subgrade issues that have
developed.
 The Yellow Pod is located directly north of Broomfield County Commons Drive and
east of Sheridan Boulevard. The Yellow and Green Pods were not completed when the
park was constructed in 2003 due to funding. The temporary dog park is currently
located on the Green Pod. Staff is proposing to complete the Yellow Pod in synthetic
turf versus sod to allow for year round use and water and maintenance cost savings.
 The 2015 revised budget included funding to make modifications to the access of the
Blue Pod located south of Broomfield County Commons Drive and east of Sheridan.
 The 2015 CIP budget has $400,000 for the Championship Field Turf Replacement,
$3,693,550 for the completion of the Yellow Pod and $22,500 for access modifications to the Blue Pod. Due to the parking issues created by the new
fields, staff has worked with the design team to develop a concept for an approximately 300-car parking lot to be constructed for $1 million in 2016 in
the current location of the Green Pod.
 Staff issued a Request for Qualifications, which was posted on BidNet, to prequalify and short list qualified contractors for the project. Six proposals
were received and four contractors were prequalified. Bid documents were issued on August 7, 2015, and a prebid meeting was held on August 20,
2015. Bids were received from all four contractors on August 27, 2015, and the low bid, based on the alternates selected, was submitted by ECI Site
Construction Management, Inc. (ECI). Staff is recommending awarding the contract to ECI.
 Proposed Resolution No. 2015-151 would approve a construction agreement with ECI for the Broomfield County Commons Field Project in the
amount of $4,068,501.
Prior Council Action




Council approved in the 2015 budget funding for design and construction of the Broomfield County Commons: Championship Field Turf Replacement.
Council approved in the 2015 budget funding for the design and construction of the Broomfield County Commons: Completion of Yellow Pod.
Council approved in the 2014 budget funding for the Broomfield County Commons: Blue Pod Access Modifications.
Council reviewed the pre-project for the Broomfield County Commons Field Improvements and approved the design agreement with BHA Design on
March 10, 2015.
Financial Considerations
As shown in the sources and uses of funds summary below, the project can be completed within the project budget.
SOURCES AND USES OF FUNDS
The Broomfield County Commons, Field Improvements
Sources of Funds:
2015 Budget – Championship Field Turf Replacement
2015 Budget – Completion of Yellow Pod
2014 Budget – Blue Pod Access Modification
2015 Budget – Sewer Fund for storm drainage improvements
Budget Transfer – Savings from completed CIP projects
Total Funds
Uses of Funds
Consulting agreements with BHA Design, Inc.
Design contingency (10%)
Proposed Construction Agreement with ECI Construction, Inc.
Construction Contingency (10%)
Total Uses of Funds
Projected Balance
$
$
$
$
$
400,000
3,693,550
22,500
250,000
276,232
4,642,282
151,755
15,176
4,068,501
406,850
4,642,282
0
Alternatives
 Decide not to proceed with the project.
Proposed Actions/Recommendations
If Council desires to proceed with the project, the appropriate motion is...
That Resolution No. 2015-151 be adopted.
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Construction Agreement for Broomfield County Commons Field Improvements
Page 2
BACKGROUND
Project Background
Construction of the Broomfield County Commons park began in 2002 and was completed in 2003. The
80-acre park includes four main playing fields or “pods” named Red, Blue, Yellow, and Green, and a
Championship Field. A map of the area is shown below.
The Championship Field was completed in synthetic turf in 2003. The field had an eight-year warranty at
the time of installation and an expected life span of 10 years. The field is showing significant wear and
needs to be replaced. Since it is an artificial turf field, it can be used in all weather conditions and almost
year around. This field is the most used turf space in the Broomfield parks system. The expected life
span for synthetic turf for fields installed today is 12 to 15 years.
Due to funding in 2002, only the Red and Blue pods were completed, along with the surrounding
landscaping, irrigation, Championship Field, parking lots, and buildings. The Yellow Pod, the largest of all
of the fields, remains undeveloped while the Green Pod is being used as a temporary dog park until
funding to complete the remaining field is available.
As the number of residents in Broomfield has increased, the need and requests for additional field space
has increased. An athletic field use and demand analysis (Analysis) was conducted in 2014 resulting in
a recommendation to improve existing athletic fields, complete development of currently planned athletic
complexes and construction of new fields. One recommendation from the report was to complete the
Yellow Pod at the Broomfield County Commons. The Analysis looked at both rectangle fields and
diamond fields, national trends, national standards, demographics and growth, current field inventory and
condition, user groups, type of use (practice and game fields), and rate of utilization. It also looked at
current use, predicted future demands, made recommendations for future field needs, and how existing
and future facilities should be assigned.
The Analysis determined that currently there is nearly 100% utilization of rectangle fields in both the
spring season (March to June) and the fall season (mid-August to early November). There is little field
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Construction Agreement for Broomfield County Commons Field Improvements
Page 3
use from early November to February due to weather closures or late July to mid-August to allow for turf
rejuvenation. The 100% utilization means that growth in soccer, football, lacrosse, rugby, and ultimate
Frisbee programs is limited by field use although the community continues to grow.
Championship Field
The existing synthetic turf will be removed and drainage issues in the northeast corner of the field will be
corrected. An area of heaved soils due to Broomfield’s extensive expansive soils was found along the
eastern edge of the field. The concrete border will be removed and replaced and the soil in the area will
be reconditioned and repaired before new synthetic turf is laid. In addition, a new drainage line will be
installed along the perimeter of the field.
Health concerns were raised regarding the use of crumb rubber within the synthetic turf. Staff reviewed
the latest information regarding health concerns. At this time, the reports show no conclusive evidence
that crumb rubber is the cause of a variety of health issues. Studies have been completed by
universities and health originations across the United States and Canada. The Synthetic Turf Council,
founded in 2003, is a non-profit association providing information on synthetic turf that is neutral,
objective, and based on current and credible research. The website has compiled information from
several sources regarding the use of crumb rubber infill. (The website for the Synthetic Turf Council is
www.syntheticturfcouncil.org.)
Staff did explore the use of other materials in lieu of crumb rubber (coconut/organic material, virgin
rubber, encapsulated rubber) and found them to be cost prohibitive.
Yellow Pod
The Analysis stated in 2014 that in the next few years “it is essential that the Yellow Pod be constructed
at the Commons. These fields should be artificial turf to allow for greater use early in the spring as well
as for practices.” The addition of these fields will provide high quality game and practice fields for all the
rectangle field sports and allow for continued growth.
The Parks and Recreation Advisory Committee reviewed the CIP project list in February 2014 and
recommended that staff revise the Broomfield County Commons Yellow Pod construction request to use
artificial turf fields rather than grass fields.
The new field space on the Yellow Pod would be used primarily as practice fields. The potential users
may include, but are not limited to, football, field hockey, soccer, rugby, lacrosse and ultimate Frisbee.
With the additional field space, recreation services would be able to relocate practices to more
appropriate field space and accommodate some of the additional field space requests.
The Yellow Pod is approximately 12.7 acres. The existing native seed grass will be removed and the
subgrade will be reconditioned and stabilized. A drainage system will be installed to minimize subgrade
movement and a perimeter drain around the field will be installed. The subgrade beneath the synthetic
turf will be installed and the new turf will be laid and seamed. The Yellow Pod will not be permanently
lined to allow for flexibility in size, orientation, and field type. The existing irrigation surrounding the
Yellow Pod will be reconfigured to allow for the synthetic turf and the sod areas will be repaired. The
native seed and minimal irrigation along the western slope of the Yellow Pod, along Sheridan Boulevard,
will be removed and replaced with a full irrigation system and sod to match conditions in the park.
The existing art walk along the north side of the Yellow Pod will remain.
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Construction Agreement for Broomfield County Commons Field Improvements
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Blue Pod Accessibility
The Blue Pod is located south of the Broomfield County Commons Drive and east of Sheridan. Due to
the topography of the existing site, the parking is located higher than the field which results in a steep
grade to the playing field. The consultant has designed an accessible sidewalk at the northwest corner
of the blue pod (east end of the parking area) to allow for access to the field. A short retaining wall will
be constructed along the sidewalk to reduce grades and minimize disturbance to the landscaping and
trees and will act as a seat wall as an additional amenity.
Parking
Staff has received requests to increase the amount of parking at Broomfield County Commons.
Currently, there are 719 parking spaces. There are no parking requirements or specific standards for
this type of facility. Staff and the design team reviewed parking options. A parking expansion (shown in
Attachment 1) of approximately 300 spaces is being proposed. The expansion would be located on the
future Green Pod and would require the relocation of the existing temporary small dog park to the west
side of the large dog park. With the addition of the parking lot, the future use of the Green Pod for
practice fields becomes limited. Staff is proposing the temporary dog park become the future dog park.
Space allocated for the “future” dog park on the parcel north of Broomfield County Commons would
become additional practice fields. At the time the parcel is acquired, a master plan will be completed and
brought for review and approval by Council.
Staff has been working with the Finance Department and the 2016 CIP budget for funding for
construction of the parking area in 2016. It is anticipated that additional parking will be available in late
summer 2016. Parking increases during the fall season when both soccer and football are utilizing the
fields at the Commons.
Broomfield Comprehensive Plan Implementation
This project works toward implementing the following Broomfield Comprehensive Plan Goals and
Policies:
Goal OP-E: Meeting Future Needs: Develop a proactive approach to meeting future needs.
Policy OP-E.1:
Policy OP-E.4:
Regularly analyze the service capabilities and needs.
Establish guidelines for accommodating emerging recreational needs and preferences.
Goal CS-B: Facility and Service Inventory and Renewal
Policy CS-B.1:
Develop and maintain public neighborhood facilities at a high standard.
A portion of this project (Championship Field) also meets the 2015 capital projects budget objective of
asset protection.
BID RESULTS
A Request for Qualifications was posted on BidNet and six site contractors submitted qualifications.
Four contractors were shortlisted. The bid documents were released on August 7, 2015, and all of the
shortlisted contractors attended the prebid meeting on August 20, 2015. Four bids were received on
August 27, 2015.
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Construction Agreement for Broomfield County Commons Field Improvements
Page 5
The following is a tabulation of the complete bids received.
Broomfield County Commons Field Improvements
Bid Results
Company
Base Bid
Base Bid & Alt. 1
ECI Site Construction Management, Inc.
$ 4,432,819
4,068,501
Arrow J Landscape and Design, Inc.
$ 4,401,007
4,223.332
Goodland Construction, Inc.
$ 5,132,012
4,943,112
Designscapes, Inc
$ 5,184,177
4,997,177
The engineer’s estimate was $4,116,050.
Bid Alternative 1 would substitute the type of synthetic turf from the newest technology (tufted
trimension) with a dual fiber synthetic turf. The dual fiber synthetic turf is similar to the existing
Championship Field synthetic turf. The dual fiber is a less expensive alternative and will provide a
quality practice playing field. The trimension synthetic turf will provide a showcase, high-quality field for
the Championship Field continuing the original purpose of the field.
The project budget including design is $4,116,050. Additional storm water detention and water quality
improvements may be needed as part of the construction of the Yellow Pod due to the capture and
discharge of stormwater rather than infiltration as originally anticipated with the Yellow Pod as natural
grass. The scope of work for the Championship Field is also greater than originally budgeted due to
additional subgrade and drainage work that was not anticipated when the project was budgeted in 2011.
STAFF REVIEW OF BIDS
The bids were reviewed by staff. Staff has elected to select Bid Alternative 1 to reduce the cost of the
project. The lowest responsible, responsive bidder with the selected alternative is ECI Site construction
Management, Inc. (ECI). ECI completed the original construction for the Broomfield County Commons
and has completed many other park projects for other local municipalities. Based on staff’s review, it is
recommended the project be awarded to ECI.
FINANCIAL CONSIDERATIONS
The 2015 Budget includes funds for the Broomfield County Commons Field Improvement Project.
Funding for this project is summarized in the following table.
SOURCES AND USES OF FUNDS
Broomfield County Commons Field Improvements – Design
Sources of Funds:
2015 Budget - The Championship Field Renovation
2015 Budget – Yellow Pod
2014 Budget – Blue Pod Access Improvements
2015 Budget – Sewer Fund for storm drainage improvements
Budget Transfer – Savings from completed CIP projects
Total Funds
Uses of Funds
Consulting Agreement with BHA Design, Inc.
Design Contingency
Proposed Construction Contract with ECI Site Management, Inc.
Construction Contingency
Total Uses of Funds
Projected Balance
$
400,000
3,693,550
22,500
250,000
276,232
$ 4,642,282
$
151,755
15,176
4,068,501
406,850
$ 4,642,282
$
0
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Construction Agreement for Broomfield County Commons Field Improvements
Page 6
PROJECT SCHEDULE
If Council approves Resolution No. 2015-151 on September 22, 2015, ECI will be issued a Notice of
Award. The contractor has 15 calendar days after the Notice of Award to obtain its Certification of
Insurance and to execute a copy of the construction agreement. After the required contract documents
are complete, a Notice to Proceed (NTP) can be issued. The work is expected to be completed by March
2016.
PROPOSED RESOLUTION
Proposed Resolution No. 2015-151 would authorize a construction agreement with ECI Site
Management Construction., in the amount of $4,068,501 for the Broomfield County Commons Field
Improvements Project.
Staff recommends approval of the resolution.
11(c) - Page 6
NORTH
EXISTING PLAYGROUND
EXISTING RESTROOM
ADA PARKING
299 PARKING SPACES
MAINT. ACCESS
NEW DUAL-ENTRANCE W/
WATER STATION & SIGNAGE
RELOCATED EXISTING 4’H.
CHAINLINK FENCE
10’x10’ SHELTER & BENCH
ON CONCRETE PAD (TYP)
3’H. FENCE SURROUND
TREE (TYP)
6’L BENCH ON
CONCRETE PAD (TYP)
EXISTING PICNIC SHELTER
EXISTING 8’W. WALK
SMALL DOG
PARK
LARGE DOG
PARK
EXISTING ART WALK
NEW 8’W. SIDEWALK
PED. CROSSWALK
NEW 8’W. ATTACHED WALK
EXISTING 8’W. WALK
TO REMAIN
EXISTING 4’H. CHAINLINK
FENCE TO REMAIN
RECONFIGURED
EXISTING ENTRANCE
MAINT. ACCESS
EXISTING 10’x20’
SHELTER TO REMAIN
RELOCATED EXISTING
10’x20’ SHELTER
BUFF SANDSTONE
BOULDERS (TYP)
11(c) - Page 7
TO RED LEAF
CONCEPTUAL DOG PARK
BROOMFIELD COUNTY COMMONS PARK
Attachment 1
EXISTING PARKING LOT
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