Word Tutorial 2: Webber Alumni Business Letter
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A business letter is a letter written using a more formal structure and writing
style. A business letter is used to correspond between organizations, an
organization and the customer or client, or within an organization when a more
formal style is required, such a reprimanding an employee.
Recipient’s Address: The next item on the business letter is the
recipient’s address – the address of the person receiving the letter. In this
example, the letter is addressed to Karla Brown.
There are several approved styles for a business letter. In this example, block
style is used in which all paragraphs align to the left margin (except for the date
in this tutorial), paragraphs are not indented, and paragraphs are separated with
an extra line of spacing.
On the
ribbon, click on
to change the paragraph alignment
to Left. Press <ENTER> on the keyboard several times to create
appropriate spacing between the date and the recipient’s address. Type the
address.
In Microsoft Word, open the WebberAlumniLetterhead document. Resave
as WebberAlumniLetterUsername.
Insert Date On the first line of the document. On the
ribbon, set
the paragraph alignment to center by clicking on
. The date is
centered because the company’s address is centered on the letterhead.
On the
ribbon, click on
to insert today’s date. On
the Date and Time window, select the format showing the full date, such
as
. If you want the date to automatically update each time
the document is opened, then select
. Click on the
button to finish. Press <ENTER> on the keyboard.
Salutation: This is the greeting to the recipient. This tends to be more
formal compared to the name in the address. Karla is a female; the title,
Ms., will be used. Enter the salutation. Provide sufficient spacing
between the recipient’s address and the salutation. The salutation is often
ended with a comma or a colon. In this example, a colon is used.
(continue on the next page)
Word Tutorial 2: Webber Alumni Business Letter
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Insert a picture: Following the instructions in the first tutorial, insert
the Webber20BrickCourtyard image from the
S:\WunkerCT\Images\WebberHistory folder.
Text Wrap: Square
Size: Set the width to 2.5”
Position: Set position to the page – both horizontal and vertical
Do not be concerned about the actual numerical position.
Manually position the image to line up with the top of paragraph 2 and the right
margin.
Body of the letter: Open the WebberAlumniText1 document, which is
found in the S:\WunkerCT\Images\WebberHistory folder. Select all
text (Control-A) and copy (Control-C).
Switch back to the WebberAlumniBrickFundRaiser document. Below the
salutation, paste the text.
Select the three paragraphs in the body of the letter. On the
ribbon, click on
in the paragraph section to set the paragraph
alignment to Justify.
Closing: Complete a business letter with an appropriate closing and your
name/title. In a business letter, the closing is typically “Sincerely,”
Appropriate spacing between the closing and your name for a signature –
usually 4 <ENTER>. In this example, replace Robert A. Sorge with your
name.
Sincerely,
Save.
Robert A. Sorge
President of the Alumni Association
Word Tutorial 2: Webber Alumni Business Letter
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