Greenfield-Central High School
Athletic Department
810 N. Broadway Street
Greenfield, IN 46140
Office (317) 462-9195
Fax (317) 467-4413
2013 - 2014
Coach’s Handbook
Dr. Linda Gellert, Superintendent
Ann Vail, Assistant Superintendent
Steven C. Bryant, Principal
David Beal, Associate Principal
Daniel Jack, Assistant Principal
Susanna Coleman, Assistant Principal
Kevin R. Horrigan, Athletic Director
Doug Laker, Assistant Athletic Director
ConnieJo Harris, Athletic Secretary
Heather Campbell, Certified Athletic Trainer
TABLE OF CONTENTS
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
XI.
XII.
XIII.
XIV.
Philosophy……………………………………………………………………… Page
Objectives of Participation…………………………………………………………
Coaches’ Code of Ethics……………………………………………………………
Job Description of Head Coach……………………………………………………
A.
Duties and Responsibilities
B.
Staff Responsibilities
C.
Administrative Duties
D.
Student Responsibilities
E.
Finance and Equipment
F.
Public Relations
G.
Evaluation of Head Coach
Job Description of Assistant Coach………………………………………………
A.
Duties and Responsibilities
B.
Administrative Duties
C.
Student Responsibilities
D.
Equipment and Facilities
E.
Program Responsibilities
F.
Evaluation of Assistant Coach
Coaches Area of Responsibilities………………………………………………….
A.
Coaches Responsibilities
B.
Duties of a Coach
Information for Coaches…………………………………………………………..
A.
IHSAA Eligibility Rules
B.
IHSAA Rules Interpretation
C.
Coaches Clinics
D.
State Coaching Organizations
E.
Parents Meetings
F.
Transportation of Athletes
G.
Holiday and Snow Day Practices
H.
Medication Policy
I.
Security of Athlete’s Personal Possessions
J.
Use of Facilities
K.
Fund Raisers
L.
Phone Calls
M.
Reporting Events
N.
Contest Report Form Sample
O.
Game Officials
P.
Off Campus Training & Practicing
Q.
Supervision
R.
Inclement Weather
S.
Mandatory Training of Non-Certified Coaches
T.
Gator Guidelines
U.
Music
V.
Scholastic Aptitude and American College Tests
W.
Academic Eligibility
X.
Tournament Entry Lists
Y.
IHSAA Season Calendar
Z.
Guidelines for Conflicts in Extra-Curricular Activities
Athletic Insurance………………………………………………………………….
Athletic Awards…………………………………………………………………….
Sportsmanship.……………………………………………………………………..
Hoosier Heritage Conference……………………………………………………...
Cougar Booster Club……………………………………………………………….
Set A Good Example Foundation………………………………………………….
NCAA Clearinghouse………………………………………………………………
2
3
3
4
5
7
8
9
16
16
17
17
17
18
19
I. GREENFIELD-CENTRAL ATHLETIC DEPARTMENT PHILOSOPHY
The Greenfield-Central Community School Corporation believes a dynamic program of student activities is vital
to the educational development of the students. The Greenfield-Central High School Athletic Program should
provide a variety of experiences to aid in the development of favorable habits and attitudes in students that will
prepare them for adult life in a democratic society.
Athletes should function as an extension of the classroom. It should offer opportunities to serve the institution, to
assist in the development of fellowship and good will, to promote self-realization and all-around growth, and to
encourage learning the qualities of good citizenship. The major objective of the program is to provide wholesome
opportunities for students to develop favorable habits and attitudes of social and group living.
Leadership should be of the highest quality so as to exemplify to the participants the desired type of behavior to be
developed from the athletic program. Measurement of leadership success should not be in terms of the tangible
evidence of the victory and defeat record, but rather in the intangible personality development factors that are an
outgrowth of the major objectives of the athletic program.
The athletic program should always be in conformity with the general objectives of the school. The athletic
administration should be in line with the general policies of the institution. At no time should the program place the
total educational curriculum secondary in emphasis. The program should constantly strive for the development of
well-rounded individuals, capable of taking their place in modern society.
II. OBJECTIVES OF PARTICIPATION
A.
B.
C.
D.
To provide a positive image of school athletics at Greenfield-Central High School.
To strive always for playing excellence that will provide winning teams within the bounds of good
sportsmanship and mental health of the student athlete.
To ensure growth and development that will raise the number of individual participants; that will
give impetus to increasing attendance at each contest; that will build up gate receipts; and that will
enable a program of continuing upkeep and improvement of facilities.
To provide opportunities that will allow the program to serve as a laboratory where students may
cope with problems and handle situations similar to those encountered under conditions prevailing
in the contemporary society. The laboratory should provide adequate and natural opportunities for:
1.
2.
3.
4.
5.
6.
7.
8.
E.
F.
G.
H.
I.
J.
K.
Physical, mental, and emotional growth and development.
Acquisition and development of special skills in activities of each student’s choice.
Team play with the development of such commitments as loyalty, cooperation, fair play,
and other desirable social traits.
Directed leadership and supervision that stresses self-discipline, self-motivation, excellence,
and the ideals of good sportsmanship that make for winning and losing graciously.
A focus of interests on activity programs for the student body, faculty, and the community
that will generate a feeling of unity.
Achievement of initial goals as set by the school in general and the student as an individual.
Provisions for worthy use of leisure time in later life, either as a participant or spectator.
Participation by the most skilled that will enable these individuals to expand possibilities for
future vocational pursuits.
To provide superior program of student activities that includes appropriate activities for every student.
To provide opportunity for students to experience success in an activity they select.
To provide sufficient activities to have an outlet for a wide variety of student interests and abilities.
To provide those student activities which offer the greatest benefits for the greatest number of students.
To create a desire to succeed and excel.
To provide for the students’ worthy use of leisure time now and in the future.
To develop high ideals of fairness in all human relationships.
3
L.
M.
N.
To practice self-discipline and emotional maturity in learning to make decisions under pressure.
To be socially competent and operate within a set of rules, thus gaining a respect for the rights of others.
To develop an understanding of the value of activities in a balanced educational process.
III. COACH’S CODE OF ETHICS
COACHES WILL BE HELD ACCOUNTABLE IN ALL OF THE FOLLOWING AREAS:
A.
Personal Qualities
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
B.
Dealing with Athletes
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
C.
Exemplify the highest moral character as a role model for young people.
Set a positive example in word, deed, and appearance.
Have an obvious interest in the growth and development of youth.
Respect students’ rights.
Have emotional stability and self-control.
Be flexible in his/her attitude toward youth and societal changes.
Cooperate with school staff, parents, and the community.
Be an effective leader and know how to motivate athletes.
Have a positive attitude and enthusiastic personality.
Strive for excellence in coaching skills and techniques through professional improvement.
Be fair and consistent in discipline.
Make certain the athlete knows the GCHS Athletic Code of Conduct Handbook.
Create a set of training rules for the athletes who reflect the positive values of abstaining
from the use of drugs, alcohol, and tobacco. Have open dialogue with the athletes on this
topic many times during the season. Discuss the Drug Testing Program with them.
Be honest in dealing with athletes.
Use effective guidance techniques.
Be approachable to players.
Respect individual differences in players.
Select teams according to his/her best judgement.
Promote personal fitness and good nutrition.
Strive to develop the qualities of leadership, initiative, and good judgement in each team member.
Encourage and assist team members to set personal goals to achieve their highest academic
potential, both in high school and in the future.
Conduct
We feel it paramount that coaches have strong student-coach relationships. The more interest you show in
a student, the more trust will be established, and achievement will improve. Social media can be a great
tool to enhance student engagement. Team social media pages are encouraged, but must be separate from
your personal accounts. However, coaches need to know there is a broad, dark line that one is not to cross
to maintain that professional student/coach relationship.
Some strong don’ts are:
Do not ever transport a student to their home or school event in your personal car.
Do not friend a student on your personal Facebook or any other social media account.
Do not ever be in a room, office, etc. alone with a student.
Do not communicate (calling, texting, tweeting, or any other private messaging) with a student outside of
the school day that does not directly relate to athletes.
4
1.
2.
3.
4.
5.
6.
7.
8.
Demonstrate and teach good sportsmanship.
Be respectful toward opponents and officials.
Be respectful and cooperative with news media personnel.
Do not sacrifice or compromise personal values or principles to “win”.
Communicate and interpret program goals and objectives to parents and community.
Build and maintain ethical relationships with other staff coaches and administrators.
Support assistants and help them to grow professionally.
Encourage a healthy respect for the overall athletic program and its vital role in education.
IV. JOB DESCRIPTION OF A HEAD COACH
Job Goal:
To instruct athletes in the fundamental skills, strategy, and physical training necessary for
them to realize a degree of individual and team success. At the same time, the student shall
receive instruction that will lead to the formulation of moral values, pride of accomplishment,
acceptable social behavior, self-discipline, and self-confidence.
Report to:
Athletic Director and/or Assistant Athletic Director
Supervise:
Assistant coaches, student managers, and athletes
A.
Duties and Responsibilities
1.
2.
3.
4.
B.
Staff Responsibilities
1.
2.
3.
4.
5.
C.
Has thorough knowledge of the Athletic Code Handbook and the Drug Testing Policy and is
responsible for the implementation of these by the entire staff of the sports program.
Has knowledge of existing system, IHSAA, and Conference regulations; implements these
regulations consistently and interprets them for the staff.
Understands the proper administrative line of command and refers all requests or grievances
through proper channels. Is aware of all public/staff/departmental meetings that require their
attendance.
Implements a feeder system program for their respective sport.
Establishes the fundamental philosophy, skills, and techniques to be taught by the staff.
Designs conferences, clinics, and staff meetings to ensure staff awareness of overall program.
Trains and informs staff, encourages professional growth by encouraging clinic attendance
according to local clinic policy.
Delegates specific duties, supervises implementation, and at season’s end, analyzes staff
effectiveness and evaluates all assistants.
Maintains discipline, adjusts grievances, and works to increase morale and cooperation.
Performs other such duties that may by assigned by the Athletic Director or Principal.
Administrative Duties
1.
2.
3.
4.
5.
Assists the Athletic Director in scheduling of contests and transportation and requirements
for tournament and special sporting events.
Assists in the necessary preparation to hold scheduled sport events or practices and adheres
to scheduled facility times.
Provides documentation to fulfill IHSAA and system requirements concerning physical
examinations, parental consent, and eligibility.
Provides proper safeguards for maintenance and protection of assigned equipment sites.
Advises the Athletic Director and recommends policy, method, or procedural changes by
attending Coaches Advisory meetings.
5
D.
Student Responsibilities
1.
2.
3.
4.
5.
6.
7.
8.
9.
E.
Finance and Equipment
1.
2.
3.
4.
5.
6.
7.
8.
9.
F.
Participates in the budgeting function with the Athletic Director by establishing needs for
the next season. Recommends equipment guidelines as to the type, style, color, or technical
specifications.
Is accountable for all equipment and collects the costs of any equipment lost or not returned.
Arranges for issuing, storing, and reconditioning of equipment and submits annual inventory
and current records concerning such equipment.
Properly marks and identifies all equipment before issuing or storing.
Monitors equipment rooms and coaches’ offices, authorizes who may enter, issue, or
requisition equipment.
Permits athletes to only be in authorized areas of the building at the appropriate time.
Examines locker rooms before and after practices and games, checking on general cleanliness
of the facility.
Secures all doors, lights, windows, and locks before leaving the building if custodians are not
on duty.
Instills in each player a respect for school equipment and property, its care and proper use.
SHALL NOT ALLOW CLEATS WORN INTO THE SCHOOL BUILDING AT ANY TIME
NOR ALLOW ATHLETES TO CLEAN THEIR CLEATS AT ENTRANCES TO THE
SCHOOL.
Public Relations
1.
2.
3.
4.
5.
6.
G.
Provides training rules and any other unique regulations of the sport to each athlete who is
considered a participant.
Gives constant attention to a student athlete’s grades, attendance, and conduct. Please refer to
the Athletic Code of Conduct on current policies regarding these items.
By his/her presence at all practices, games, and while traveling, provides assistance, guidance,
and safeguards for each participant.
Initiates programs and policies concerning injuries, medical attention, and emergencies.
Completes paperwork on all disabling athletic injuries on proper forms and submits to the
Athletic Office within 24 hours.
Directs student managers, assistants, and statisticians.
Determines discipline, procedures concerning due process when the enforcement of discipline
is necessary and contacts the parents when a student is dropped or becomes ineligible.
Assists athletes in their college or advanced educational selection.
Discusses and encourages chemical-free habits.
Organizes parents, coaches, players, and guests for pre-season meetings.
Promotes the sport within the school through recruiting athletes that are not in another sports
program. If you are encouraging your athletes to specialize, you are in the wrong school.
Promotes the sport outside the school through news media or in any other feasible manner.
Responsible for the quality, effectiveness, and validity of any oral or written release to the
local media.
Responsible for maintaining good public relations with news media, booster club, parents,
officials, volunteers, and fans.
Presents information to news media concerning schedules, tournaments, and results.
Evaluation of Head Coach
1.
Head Coach will be complete and submit a self-evaluation form along with the End of Season
Packet for their respective sport provided by the Athletic Office.
6
2.
The Athletic Director will provide an Athletic Department evaluation of the Head Coach.
V. JOB DESCRIPTION OF AN ASSISTANT COACH
Job Goal:
Reports to:
Supervises:
A.
Duties and Responsibilities
1.
2.
3.
4.
B.
2.
3.
Assists in the necessary preparation to hold scheduled sport events or practices and adheres
to scheduled facility times.
Provides documentation to the Athletic Director to fulfill IHSAA and system requirements
concerning physical examinations, parental consent, and eligibility.
Provides proper safeguards for maintenance and protection of assigned equipment sites.
Student Responsibilities
1.
2.
3.
4.
5.
6.
D.
Has a thorough knowledge of the Athletic Code Handbook and the Drug Testing Policy and is
responsible for the implementation of these policies.
Has knowledge of the existing system, IHSAA, and Conference regulations and implements
these regulations consistently.
Understands the proper administrative line of command and refers all student and parent
requests or grievances through the proper channels. Is aware of all public/staff/departmental
meetings that require attendance.
Maintains discipline and works to increase morale and cooperation within the school sports
program.
Administrative Duties
1.
C.
To carry out the aims and objectives of the sport program as outlined by the Head Coach.
To instruct athletes in individual and team fundamentals, strategy, and physical training
necessary for them to realize a degree of individual and team success.
Head Coach, in conjunction with Athletic Director and/or Assistant Athletic Director
Athletes and team assigned to him and assumes supervising control over all athletes in
program when such control is needed.
Provides training rules and other unique regulations of the sport to each athlete who is
considered a participant.
Gives constant attention to a student athlete’s grades, attendance, and conduct. Please refer to
the Athletic Code of Conduct on current policies regarding these items.
By his/her presence at all practices, games, and while traveling, provides assistance and
guidance and safeguards for each participant.
Directs student managers and statisticians on respective team.
Determines discipline, delineates procedures concerning due process when the enforcement
of discipline is necessary. Contacts the parents when a student is dropped or becomes
ineligible.
Discusses and encourages chemical-free habits.
Equipment and Facilities
1.
2.
3.
4.
Is accountable to the Head Coach for all equipment. Collects the cost of any equipment lost
or not returned. Arranges for issuing and storing of equipment and submits to the Head
Coach an annual inventory and current records concerning such equipment.
Recommends to the Head Coach the needs for the next year in his/her area of the program.
Monitors the equipment rooms and coaches’ offices, and authorizes who may enter.
Permits the athletes to only be in authorized areas of the building at the appropriate times.
7
5.
6.
7.
8.
E.
Program Responsibilities
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
F.
Examines locker rooms before and after practices and games, checking on general cleanliness
of the facility. Responsible for cleanliness and maintenance of specific sport equipment.
Secures all doors, lights, windows, and locks before leaving the building if custodians are
not on duty.
Instills in each player a respect for all school equipment and property, its care, and proper use.
SHALL NOT ALLOW CLEATS WORN INTO THE SCHOOL BUILDING AT ANY TIME
NOR ALLOW ATHLETES TO CLEAN THEIR CLEATS AT SCHOOL ENTRANCES.
Assists the Head Coach in carrying out his/her responsibilities.
Makes press releases and school announcements.
Instructs team members as to changes in the rules and teaches fundamentals of the sport as
outlined by the Head Coach.
Maintains a record of team statistics and requirements for lettering for both the Head Coach
and the Athletic Director.
Works within the basic framework and philosophy of the Head Coach of that sport.
Attends all staff meetings and carries out scouting assignments as outlined by the Head Coach.
Arrives early enough before practices, contests, and meetings to adequately prepare and
remains long enough afterwards to help players with their problems or to become involved in
staff discussions.
Helps in the planning and implementation of both in-season and out-of-season conditioning
and weight programs.
Never criticizes, admonishes, or argues with the Head Coach or any other staff member within
earshot or eyesight of players or parents.
Strives to improve skills by attending clinics and using resources made available by the
Head Coach.
Attends most of the contests, when possible, of other teams in the program.
Performs other such duties that are consistent with the nature of the position and that may be
requested by the Head Coach.
Evaluation of the Assistant Coach
1.
Assistant Coaches shall be evaluated by the Head Coach of their respective sport and the Athletic
Director.
VI. COACH’S AREA OF RESPONSIBILITES
A.
Coach’s Responsibilities
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Supervise all activities.
Teach proper skills.
Teach protective skills.
Provide and maintain a safe coaching and playing environment.
Inspect, repair, report, and recondition equipment properly.
Teach athletes to inspect their own equipment.
Provide proper equipment.
Follow and enforce school policies and procedures, including bullying and hazing incidents.
Properly match athletes.
Administer First Aid as needed.
Warn of inherent dangers of the activity.
Report athlete’s injuries.
Keep accurate records.
8
14.
B.
Monitor locker rooms and transportation.
Duties of a Coach
1.
2.
3.
4.
5.
6.
7.
8.
Properly plan.
Provide qualified supervision.
Provide a safe environment.
Provide safe equipment.
Provide proper teaching.
Provide proper conditioning.
Give sport specific warnings.
Provide proper emergency care.
VII. INFORMATION FOR COACHES
A.
IHSAA Eligibility Rules
You are in violation of IHSAA rules if you:
1.
2.
3.
4.
5.
6.
7.
B.
Schedule or play games, meets, or tournaments without the sanction of your Principal.
Allow all-men’s and all-women’s teams to participate against each other.
Administer oxygen in any athletic contest unless qualified.
Have any contact with one or more team members on a Sunday.
Withdraw an athletic team from an athletic contest, unless by mutual consent of both schools.
Coach organized non-school sports competition during the authorized contest season in that sport.
Use an unlicensed official in an interschool contest.
IHSAA Rules Interpretation Meetings
Head Coaches are mandated and assistant coaches are encouraged to annually attend the Rules
Interpretation meeting for their sport:
Men’s Sports - Baseball, Basketball, Football, Golf, Soccer, Swimming, Tennis, Track, and Wrestling
Women’s Sports - Basketball, Golf, Soccer, Softball, Swimming, Tennis, Track, and Volleyball
All meetings start at 7:30 p.m. unless otherwise indicated. Failure to attend will result in an IHSAA fine of
$50.00 to be paid by the Head Coach.
Rules Interpretation Meetings are conducted on-line for coaches and officials in all sports. On-line meetings
will be available during the period of time indicated for that sport. At least one face-to-face meeting, open
to officials and coaches, is planned for most sports. The Athletic Director will send each Head Coach the
IHSAA link for the Rules Interpretation Tests as the links become available for each sport.
C.
Coaches Clinics
It is customary for coaches desiring to attend a clinic, conference, etc. to make a request through the
Superintendent’s Office for permission to be absent from school and/or reimbursement of expenses.
This request should go through the Principal’s Office but should be initialed by the Athletic Director.
Forms are available from the Athletic Secretary. The Athletic Director will consider attendance at any
additional conferences.
9
D.
Professional Organizations
The Athletic Director encourages coaches to join their respective state coaching organizations.
E.
Parent Meetings
All Head Coaches shall be responsible for conducting a meeting of parents and athletes soon after their rosters are
finalized. Each coach shall designate a date and time their meeting will be held and notify the Athletic Office.
The following topics shall be discussed at the parent meetings:
1.
2.
3.
4.
5.
6.
F.
Athletic award requirements for their specific sport
Tentative description of practice sessions concerning time, length, school calendar breaks, etc.
Program goals and objectives
Coach's expectations of athletes and parents
Must pass six (6) classes
Other items considered important by the coach
Transportation of Athletes
The Athletic Office prior to the start of each sport season will distribute a transportation schedule listing date,
activity, contest time, and departure time. Coaches may request a change in departure time to the Athletic
Director up to 24 hours prior to scheduled departure time. It is the coach’s responsibility to have athletes on time
to depart and to maintain proper supervision while on the trip. Coaches shall check the bus for cleanliness and
vandalism prior to releasing the bus driver. THERE SHALL BE NO CLEATS WORN ON BUSES OR
MID-BUSES AT ANY TIME.
Only transportation authorized by the Athletic Director shall be used for athletic contests. There can be no
Student Drivers at any time. Athletes must remain under coach’s supervision until their return to GreenfieldCentral High School. Exceptions may be made by mutual consent of coach and parent if the PARENT IS IN
ATTENDANCE AT THE CONTEST AND THE ATHLETE WILL BE RETURNING WITH THE PARENT.
The Coach will either approve or deny this request. Consent shall be given only in cases with unusual
circumstances. It is the intent that all squad members depart as a team and return to Greenfield-Central High
School as a team.
The Board of School Trustees of Greenfield-Central Schools has approved a policy regarding the use of schoolowned Mid-Buses, which requires all drivers to be officially authorized. Authorization involves the following:
1.
2.
3.
4.
Valid Indiana Operator’s License on file at Central Office
Driving summary check (The corporation insurance carrier will run a check on your license
through the Bureau of Motor Vehicles.)
Attendance at an approximately 30 minute training session
Maintenance of a log on all trips
The policy further stipulates that no more than fourteen (14) passengers and one (1) driver occupying the
mid-bus. There are other requirements, which are outlined during the training session. To check on times and
locations of mid-bus training, please contact Bill Redmon at the GCSC Transportation Dept. by calling 326-3125.
G.
Holiday and Snow Day Practice
There shall be no practice sessions on Thanksgiving Day, Christmas Day, and after 12:00 noon on December 24 th.
If a practice session is held in the morning of December 24th, attendance shall be optional. When school is not in
session due to snow day or ice, teams shall not practice or meet for any purpose.
10
H.
Medication Policy
1.
2.
3.
4.
5.
No internal medications are to be supplied to athletes by the Athletic Department.
Topical medications are supplied and used by the Athletic Trainer or his/her designee.
Over the counter medication brought by athletes for personal use must be in the
original container and be accompanied by a parental note indicating permission and
usage directions. These medications must be given to the Athletic Trainer for storage
in the training room or in the assigned trainers kit for activities held away from
Greenfield-Central High School facility.
Prescription medications for use by athletes must be in the original labeled containers
issued by the Pharmacy. This must be accompanied by a physicians order directing
usage and a parental note requesting administration of the medication. These
medications are to be administered by the Athletic Trainer or his/her designee and stored
in the training room or assigned trainers kit for activities held away from the High
School facilities. If the medication must remain in the athlete’s possession, a physician’s
note indicating this need along with administration directions and a parental note must
be on file in the training room.
Greenfield-Central High School Athletic Department is supporting a position statement
released by the National Federation of State High School Associations and the Indiana
High School Athletic Association. The text of that statement is as follows:
“School personnel and coaches should not dispense any drug,
medication, or food supplement except with extreme caution
and in accordance with parents, health-care professionals, and
senior administrative personnel of the school or school district.
Use of any drug, medication, or food supplement in a way not
prescribed by the manufacturer should not be authorized or
encouraged by school personnel and coaches. Even natural
substances in unnatural amounts may have short-term or
long-term negative health effects.
In order to minimize health and safety risks to student-athletes,
maintain ethical standards and reduce liability risks, school
personnel and coaches should never supply, recommend, or
permit the use of any drug, medication, or food supplement
solely for performance-enhancing purposes.”
Greenfield-Central School Corporation students and athletes should not bring such substances to
school, practices, or contests. Parents of student-athletes found to have performance enhancing
supplements at school, practices, or contests will be notified.
The policies regarding the use of drugs for any purpose other than prescribed medical purposes
are included in the Greenfield-Central School Corporation Drug Policy and the Greenfield-Central
High School Athletic Code.
I.
Security of Athletes’ Personal Possessions
Coaches should take the following steps to help secure the personal possessions of our athletes:
1.
2.
Lock the dressing area during practice and contests. If the area cannot be locked,
collect valuables and keep them in a safe place.
Stress to athletes the need for taking care of their own possessions to prevent theft,
and to also stress the danger of carrying large sums of money with them.
11
Some young people are careless about taking care of their possessions. Coaches should take the steps necessary to
help safeguard their belongings.
J.
Use of Facilities
Coaches shall seek approval of the Principal to use school facilities other than for regular practice times. This is
especially important on weekends when there are no custodians on duty. We must all be concerned with the
security of the facility and the liability factor for those using the facility. Be aware that public use of our facilities
is increasing. DO NOT ASSUME AN AREA WILL BE AVAILABLE. Schedule all facility use with the Assistant
Athletic Director.
K.
Fundraisers
Coaches desiring to sponsor a fundraiser must submit a proposal for approval to the Assistant Athletic Director.
All monies will be receipted into the Athletic Account. Special considerations must be exercised concerning the
security of the receipts.
L.
Phone Calls
Coaches may use the phone in the Athletic Office for calls relating to athletics.
M.
Reporting All Events
The Head Coach of each sport will designate who will be responsible to report results of all contests for all levels
of their team on the Contest Report Form. THIS FORM SHALL BE COMPLETELY FILLED OUR FOR
EACH CONTEST.
The link for the Contest Report Form is:
http://gchs.gcsc.k12.in.us/?page_id=608
Or go to the main High School Webpage:
(http://gchs.gcsc.k12.in.us) , click on the Athletics Tab, then scroll
down to the link for “G-CHS Contest Report”. To access the contest report form, a password is required. The
password will be given to you by the G-CHS Athletic Department.
Save this web page form in your favorites. After each contest, complete the form completely….leave no blanks
and hit submit. The contest report form automatically goes to all the reporting sites. That’s all you have to do.
No calling, faxing, or multiple emails as listed above. It is all handled for you. Once you hit submit, the macros
built into the form know exactly where each contest report form should be delivered.
COACHES:
N.
WE MUST HAVE A CONTEST REPORT FORM WITH THE ACTUAL
DATE OF THE CONTEST, SCORES, AND YOUR UPDATED SEASON
AND HHC RECORDS FOR EACH EVENT THAT TAKES PLACE.
Game Officials
All contest officials will be selected and contracted by the Athletic Director and Assistant Athletic Director.
Officials shall be IHSAA approved and when applicable approved by the opponent. Coaches are encouraged to
assist in the selection process by making recommendations to the Athletic Director and Assistant Athletic
Director.
Officials are an important part of our athletic program. They shall be treated as guests of Greenfield-Central
High School. Coaches are to serve as role models for the athletes and spectators and their relationship with the
official’s influences attitudes and behavior or these two groups. Penalties assessed on a coach by an official
during a contest will be considered a serious incident by the administration.
12
O.
Supervision
It is the responsibility of each coach to see that all athletes, managers, statisticians, etc. are supervised when at
games and practices. This includes supervision in locker rooms, gyms, bus trips, and walking to and from the
athletic facilities at away events. Athletes shall not be left in the building unsupervised after practices and games.
Coaches may not leave the premises until the last athlete has been picked up.
P.
Off Campus Training & Practicing
Training Course Design for student-athletes should be carefully planned using the following guidelines:
1.
2.
3.
4.
5.
Use an on-campus course whenever possible.
Use parks, recreational areas, and trails as backups to campus courses.
When a training situation must include running on public side roads, look for wide
shoulders, parallel sidewalks, and bike trails.
Review public side-road courses for blind spots, a low occurrence of crossings, and a
low volume of traffic.
Design courses so that less experienced runners will have shortened safe return routes.
All off-campus training courses for student-athletes must be approved on an annual basis following the
prescribed procedure below:
1.
2.
3.
4.
Q.
Each training course request will be submitted through the Athletic Director on an annual
basis, prior to the commencement of a conditioning program.
Approved course maps must be on file in the office of the Athletic Director showing each
route, with key traffic crossings highlighted. When crossings exist at key intersections, the
coach must be present with the team at the time of the crossings.
The Athletic Director must have firsthand knowledge of each training course and individually
inspect each course for safety features.
Once the course is approved, strict compliance is required to ensure the safety of each participant.
Inclement Weather
1.
2.
3.
4.
5.
Determine the closest safe shelter for athletes to use in the event the outdoor fields must
be cleared. A safe shelter is any sturdy building normally occupied or frequently used by people.
An alternative is a car/bus with a metal roof and the windows rolled up. A shack, storage shed, or
metal shed is not considered a safe shelter.
At the first sign of lightning, get your athletes to a safe location. Do not waste time.
Remember lightning strikes can travel several miles from the rain shaft.
Educate the athletes by outlining emergency procedures including location of the safe
shelter and the emergency position to assume when lightning is imminent. On occasion, it is
possible for lightning to occur without warning. If you feel the hair on your head or neck
tingle, suspend play and seek shelter immediately. If it is not possible to reach safe shelter, crouch
on the balls of your feet, keep your feet close together, and keep your head down.
Do not lie flat. Since a lightning flash will search fifty (50) yards for a ground strike, it is
important to be farther than fifty (50) yards from a tall object.
Make sure all people involved i.e. PA announcer, spectators, officials, visiting team, and
athletes know what is happening if it becomes necessary to take shelter.
Wait at least thirty (30) minutes after all lightning and thunder activity has stopped before
returning outdoors. Know the safe areas of the school in case the conditions are right for a
tornado. Move Athletes quickly to a safe place if the community siren is sounded. Keep an eye on
the sky and use common sense. There may be a need to move to safety before the community siren
is sounded. Once in the building, stay out of the Gymnasium and Fieldhouse. Take your team
13
6.
to a safe locker room away from all windows and glass.
If you are off-campus, know in advance where to take your athletes in case of emergency.
When at Hawk’s Tail of Greenfield, the safe place is the Clubhouse. When traveling to a contest,
listen to the weather reports and be aware of the possibility of storms. Once at the game site,
discuss the potential for dangerous weather with the site administrator, officials, and coaches.
Find out where the location of the closest safe shelter is and inform your athletes.
MAKE SURE YOU HAVE INFORMED ALL OF YOUR ATHLETES OF THE ABOVE INFORMATION.
SEE THE FOLLOWING PAGE FOR MORE INFORMATION ON INCLEMENT WEATHER.
R.
Mandatory Training of Non-Certified Coaches
Any non-teaching coach who does not hold a valid teaching license and is employed by a school shall complete a
certified coaches education course prior to being employed a second year. The Greenfield-Central Athletic
Department reserves the right to require any coach to successfully complete this course if it has been determined
that the coach’s performance could be improved by doing so.
S.
Gator Guidelines
The Gators are for official school use only. It should be driven with care at all times. Gator use is limited to
administrators, coaches, athletic trainers, and designated custodians. You must schedule the use of the Gator in
advance with the Athletic Director.
NO STUDENT SHALL BE PERMITTED TO DRIVE THE GATORS AT ANY TIME. Student passengers shall
be limited to student trainers, student managers working an event, or injured students. Storage of the Gators
shall be in a locked storage room. At no time shall the Gators be left unattended. When not is use, the Gators
shall be parked away from pedestrian traffic, with the key (if any) removed, and the brake applied.
T.
Music
Music played prior to games, during practice, in locker rooms, and in the weight room should not contain foul or
abusive language or be offensive in any way. The supervising coach is responsible for monitoring any music that
is used by his/her team at all times.
V.
Scholastic Aptitude and American College Tests
There are seven (7) Saturdays on which the SAT is given throughout the school year. Greenfield-Central hosts
two (2) of these dates. Please make sure that your athletes are aware of these dates so they can arrange to take the
test at the time least likely to interfere with their scheduled athletic events.
SAT Dates for 2013-2014 are:
ACT Dates for 2013-2014 are:
W.
October 5, 2013
December 7, 2013
January 25, 2014
March 8, 2014
May 3, 2014
September 21, 2013
December 14, 2013
February 8, 2014
April 12, 2014
@ G-CHS, HSE, & Shelbyville
@ HSE
@ HSE
@ HSE
@ Eastern Hancock, G-CHS, & Shelbyville
@ Eastern Hancock, G-CHS & HSE
@ HSE
@ HSE & Shelbyville
@ Eastern Hancock, G-CHS, & HSE
Academic Eligibility
To maintain academic eligibility, athletes must receive a passing grade in at least six (6) full credit classes or 70%
of the maximum number of allowed classes for the last grading period (semester grades take precedence).
14
Athletes will be declared eligible or ineligible when grades are received from the computer, which is the “Day of
Record”. Incoming Freshmen are all considered academically eligible for the first grading period of the school
year. Mid-term grade checks are required by all teachers. If athletes do not provide a copy of their mid-term
grade check to their coach, Head Coaches may check on student’s grades through ConnieJo Harris.
Grading Period
1
2
3
4
X.
End of Grading Period
October 4, 2013
December 20, 2013
March 14, 2014
May 29, 2014
Day of Record
October 25, 2013
January 10, 2014
April 4, 2014
May 30, 2014
Tournament Entry Lists
Head Coaches will be provided with at work copy of tournament entry lists at least two (2) weeks prior to the
deadline. Work copies shall be returned to the Athletic Office with names and pertinent information one (1) week
prior to the entry deadline. Final copies will be completed by the Athletic Secretary and returned for the Head
Coach’s final approval. The Head Coach’s signature shall certify that information on the entry form is correct.
The intent is to email forms one (1) week prior to the deadline to assure delivery to IHSAA prior to the deadline
date. Additions and changes may be made on the form by telephone prior to the 4:00 p.m. deadline date.
IHSAA Entry dates for 2013-2014 are:
Fall
Women’s Golf
Men’s Tennis
Men’s Soccer
Women’s Soccer
Men’s Cross Country
Women’s Cross Country
Volleyball
Football
September 11, 2013
September 24, 2013
September 24, 2013
September 26, 2013
October 2, 2013
October 2, 2013
October 8, 2013
October 9, 2013
Winter
Wrestling
Women’s Basketball
Women’s Swimming & Diving
Men’s Swimming & Diving
Men’s Basketball
January 21, 2014
January 29, 2014
January 30, 2014
February 13, 2014
February 12, 2014
Spring
Softball
Baseball
Women’s Tennis
Women’s Track & Field
Men’s Track & Field
Men’s Golf
May 12, 2014
May 13, 2014
May 14, 2014
May 15, 2014
May 16, 2014
May 21, 2014
Y.
IHSAA Seasonal Calendar – See Insert
Z.
Guidelines for Conflicts in Extra-Curricular Activities
All students at Greenfield-Central High School are encouraged to participate in a wide range of school sponsored
activities. Students should examine carefully the time commitment and schedules of activities to avoid major
conflicts that would result in a negative impact on others or themselves by their participation.
15
It is understood that a game/performance will take precedence over a practice/rehearsal. When an unavoidable
game/performance conflict does arise, the student must notify the involved instructors, sponsors, and/or coaches
immediately. After learning of the possible conflict, the involved instructors, sponsors, and/or coaches shall notify
the athletic director, director of performing arts, and/or the appropriate administrator. They shall meet to
determine the conflict resolution.
The following priority list shall be used to help determine the conflict resolution:
1.
2.
3.
4.
5.
State and National competitions, including travel time.
Qualifying events to State and National competitions.
Conference and County tournaments and events.
Previously scheduled events on the school calendar.
If a direct conflict cannot be resolved through the above, then the importance of a student’s participation,
as it relates to the group’s performance as a whole, will be considered.
No penalty shall be accessed to the student if he/she properly communicates the conflict to all involved parties. All
decisions will be adhered to; however, if any unusual circumstances do occur at a later date, the student may
request a change in the decision by filing his/her request in writing to the Principal no more than ten (10) days
prior to the scheduled conflict.
Conflicts with non-school related activities shall be resolved between the student and the instructor, sponsor,
and/or coach. It is understood that such conflicts are not generally excused and penalties may be assessed.
VIII. ATHLETIC INSURANCE
Greenfield-Central High School does not provide any athletic insurance for its athletes. It is expected that each
family has their own insurance for their student-athletes. As a member school of the IHSAA, at no cost to the
athletes, Greenfield-Central High School is covered by the IHSAA Catastrophic Injury Plan. However, this plan
only starts after $25,000 of medical expenses has taken place.
IX.
ATHLETIC AWARDS
The following Athletic Awards system went into effect beginning with the 1997-1998 school year:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Any athlete who satisfactorily completes their first sport participation will receive chenille numerals
indicating the year the athlete will graduate. Athletes who participated in athletics at another school may
have their former school forward documentation on that school’s letterhead notating all athletic credit
received from their former school. Greenfield-Central will award numerals to those athletes once that
documentation has been approved by Greenfield-Central’s Athletic Director as authentic if those athletes
participated in athletics at the former school. Also, Greenfield-Central will include any athletic
participation at the former school into the athletic unit accumulation total for Greenfield-Central.
Each athlete completing a season in good standing will receive a certificate suitable for framing.
The first time an athlete letters in any sport, he/she will receive a chenille G-C and a chenille chevron.
This will occur only the first time the athlete letters. For every varsity award thereafter, the athlete
will receive only a chenille chevron.
The second varsity award in a sport will be an engraved medal plus a second chevron.
The third varsity award in a sport will be an engraved trophy plus a third chevron.
The fourth varsity award in a sport will be a fourth chevron.
All athletes completing the fourth year of participation in a sport will receive a suitably engraved plaque.
A letter jacket may be ordered after an athlete letters for the first time. Only one (1) jacket may be
ordered in an athlete’s career. The cost of the jacket is the responsibility of the athlete.
An engraved clock will be given to those athletes who earn at least twelve (12) units with at least eight (8)
16
10.
11.
12.
13.
14.
of the units coming from varsity sports. Units will be awarded as follows:
A)
Two (2) units for each varsity letter.
B)
One (1) unit for completion of a junior varsity or a freshman season in good standing
without earning a varsity letter.
Student managers shall receive the same awards as the athletes on the team they managed based on the
coach’s discretion.
Greenfield-Central honors athletic units earned at an athlete’s former school provided that all award
information be sent to the Greenfield-Central Athletic Secretary on the former school’s letterhead and
signed by the Athletic Director or provided that all information provided on the Student Athletic Transfer
Form is approved by the IHSAA with full eligibility. In the event that an athlete is given limited eligibility
upon transferring to Greenfield-Central, athletic units from the former school will only be honored by
Greenfield-Central once the 365-day restriction is lifted by the IHSAA and the athlete is considered fully
eligible.
An athlete may be denied an award when his/her conduct may be considered detrimental to proper
school or community citizenship.
An athlete earning a total of eighteen (18) or more units, of which twelve (12) units coming from varsity
sports, will receive the Cougar Athlete Blanket Award at the Sports Awards Program for their sport.
An athlete earning a total of twenty-three (23) or more units, of which eighteen (18) units coming from
varsity sports, will receive the Cougar Athlete Ring Award at the Sports Awards Program for their sport.
The Head Coach has the prerogative to issue or withhold a letter for extenuating circumstances such as early
season injuries, value to the team without having played enough, etc. Coaches must provide documentation of
these circumstances to the Athletic Director. In all cases, students must complete their season in good standing
per the Greenfield-Central High School Athletic Code of Conduct. Head Coaches shall go over the awards system
for their respective sport at the pre-season parent meeting.
X. SPORTSMANSHIP
Good sportsmanship begins with an athletic team’s coach. The coach possesses a great deal of influence over the
attitudes of the athletes, student body, spectators, and the community as a whole.
In order for good sportsmanship to become a reality, the coach should:
A.
B.
C.
D.
E.
F.
G.
Always set a good example for athletes, fans, and the community.
Teach good sportsmanship and establish high standards for athletes.
Develop and enforce penalties for those athletes who do not abide by these standards.
Treat opposing coaches with respect.
Respect and work with the officials, recognizing their importance to the athletic contest.
Attend workshops and clinics to keep up-to-date on eligibility standards and contest rules.
Assume a positive attitude before conducting interviews with news media or making
comments to the team, parents, or other groups.
XI. HOOSIER HERITAGE CONFERENCE
The Hoosier Heritage Conference started competition in all sports, except football, in the 1993-1994 school year.
The Hoosier Heritage Conference (HHC) will be both an athletic and academic conference. The participating
schools include the following:
Delta
Greenfield-Central
Mt. Vernon
New Castle
New Palestine
17
Pendleton Heights
Shelbyville
Yorktown
XII. COUGAR BOOSTER CLUB
The purpose of the Cougar Booster Club is to provide support and encouragement to the Greenfield-Central
student-athletes and Athletic Department by striving to increase:
1.
2.
3.
4.
community awareness and support
booster club memberships
positive and active parental involvement
monies donated to the G-C Athletic Department
In addition, The Cougar Booster Club has established the “BIG BLUE SCHOLARSHIP AWARD” to recognize
positive contributions of graduating seniors to the Greenfield-Central athletic program.
The Cougar Booster Club will in no way interfere with or become involved with any activity designed to
influence or exert pressure on any member of the coaching staff or any of the school administration of the
Greenfield-Central Community School Corporation.
2013 – 2014 COUGAR BOOSTER CLUB BOARD OF DIRECTORS
President
Vice-President
Secretary
Treasurer
Rick Kennedy
Tracey Gruell
Shelly McDowell
Matt Dickerson
BOARD MEMBERS
Clint Addington
Matt Dickerson
Kim Dickson
COACHES:
Tracey Gruell
Kevin Horrigan
Rick Kennedy
Shelly McDowell
Julie Morley
Julie Robertson
WE KNOW THAT YOU APPRECIATE THE SUPPORT YOUR
TEAM RECEIVES FROM THE COUGAR BOOSTER CLUB. A
GREAT WAY TO SHOW YOUR APPRECIATION IS FOR YOU
TO BECOME A MEMBER. WE STRONGLY ENCOURAGE YOU
TO FILL OUT AN APPLICATION AND PAY YOUR DUES TODAY!
II. SET A GOOD EXAMPLE FOUNDATION
The Set A Good Example Foundation has been established as a positive tool to assist the development of all
Greenfield-Central High School students. The Board of Directors is composed of school personnel and
community leaders. These leaders direct the foundation’s activities. The activities might include a speaker’s
bureau, a visual campaign, leadership retreats, and scholarships to graduating senior who have set a good
example.
Goals for the Set A Good Example Foundation (SAGE) are as follows:
A.
B.
C.
D.
To develop a positive self-image.
To improve student behavior.
To increase adult/parent support and involvement.
To improve student achievement.
18
Beginning with the Fall of 1995, a new selection process began to choose the athletic recipient of the Set A
Good Example Award. Each sport’s Head Coach may nominate one individual. Nominations will go to the
Athletic Director. A committee comprised of the Athletic Director and Assistant Athletic Director will review the
nominations and choose the recipient. This will be done for each of the three (3) seasons. In 2011, the Set A Good
Example Foundation was absorbed into the Greenfield Central School Foundation but the award name has
remained the same.
XIV. NATIONAL COLLEGIATE ATHLETIC ASSOCIATION CLEARINGHOUSE
The National Collegiate Athletic Association Clearinghouse (NCAA) has established an Initial-Eligibility
Clearinghouse that will affect the eligibility of anyone anticipating playing at a NCAA Division I or Division
II school.
Athletes will fill out all needed information and submit payment electronically. A fee-waiver exists for needy
student-athletes.
This is not a recruiting service. It simply documents whether a prospective student-athlete has met all of the
core-course requirements and is eligible to compete as a freshman at a NCAA Division I or II member institution.
It is also NOT voluntary! Every high school senior who expects to compete as a freshman at a Division I or a
Division II School must be certified with the Clearinghouse.
Parents and coaches are asked to work with the guidance counselors and complete this form for all seniors who
plan to compete at a NCAA Division I or Division II School.
19