Hendersonville Community Co-op, Board of Directors Meeting minutes
60 South Charleston Lane, Hendersonville, NC
December 13, 2016
Board Members Present: Michael Reim, Stefanie Kompathoum, Steve Breckheimer, Jesse Shepherd,
Kevin Todd; Tom Fanslow; Board missing: Joey Allison; Board Facilitator: Laura Miklowitz; Staff
Present; Damian Tody; Others present: none
Meeting began at 6:10
Moment of Silence and stretching/movement
Announcements:
• New Cooperative Grocer in our boxes
• Damian announced that the local bookstore Novels and Novelties is closing downtown - there is
some interest in turning that into a cooperative bookstore
o Lots of interest and excitement around the idea
o Discussion about how co-op might be involved including an email blast to see if owners
want to get involved
o Damian will give bookstore organizers our email addresses, and they will let us know
when they are going to have their next meeting
Approval of Revised Agenda:
• Added CBLD training - governance
Owner Comments: none
Study and Engagement: Steve led a discussion on the legal responsibilities of cooperative boards using
Cooperative Grocer article - Precautions and Protections: Summarizing legal responsibilities of
cooperative boards.
• Make this article part of the orientation packet - include as part of orientation and in the Board
eNotebook
• Discussion of good reasons to miss a meeting - sick, sick child or parent, unavoidable work conflict
• Part of our effectiveness - we need as many board members here to be effective
• Let board president know if you’re going to miss, follow-up with someone after, prepare ahead and
send in questions, attend a committee meeting
• At future meeting will discuss insurance policy for board
Consent Agenda: By consensus, the board accepted the 11.15.16 board meeting minutes and the
financial report.
GM Report:
• Damian answered board questions on the financial report
• Cooler remodel is still happening, the plan is that it will be up and running by end of the week
• Staff holiday party is at the bowling alley later in the week
• Damian is still working on his business plan for 2017
Break/movement exercises
Policy Governance:
• GL6: By consensus, in compliance on 1 of 2 subsections
o Data in subsection 1 is not compliant - board accepted plan for reaching compliance
•
o Policy does not need revision
GL5: By consensus, in compliance 12 of 12 subsections
o Policy does not need revision
Governance:
• Owner Engagement: Kevin reported
o Hootenanny scheduled for Jan 18, from 6:30 to 8:00 (Wednesday) – no food will be
provided; participants can pick up food from the co-op if desired
o Discussed a date for annual business meeting ▪ Discussed a mid morning meeting with coffee, tea, muffins
▪ Chose Saturday, Feb 4 and Feb 11 as back-up in case of inclement weather
▪ Time: 10-11:30
▪ Kevin will communicate with Gretchen for outreach and reserve room
o Kevin will send around sign up sheet for Organic Press column at the January meeting.
o Next OE meeting will be 1st Tuesday, Jan 3rd at 5:30
• Board Development:
o For January and February meetings, we will study co-op financials/GL5
o January 21 CBLD in Raleigh
▪ Go down Friday and come back Saturday afternoon after the meeting
▪ Interest from: Kevin, Allison, Jesse, Steve
▪ Follow up with Joey to find if he is planning/able to attend
o Board retreat date
▪ Michael Healy is available April 1 or 8
• Stephanie has conflict on 1st
• Damian - the 1st is better
• Need to check with Joey
• Leaning toward April 8
o Next BD meeting: Tuesday, Jan 10 at 5:30
• Board Ops:
o Next Ops meeting: Monday, Jan 2 at 5:30
o In process of finalizing 2017 calendar
o Insurance company rep - scope of insurance that we have. Will have something to share at
next meeting
o Putting together e-notebook and will send out in Jan or Feb
Decisions:
• Annual business meeting date
• Tentative retreat date
Follow-ups
Kevin will communicate with Gretchen about annual meeting outreach
Kevin will reserve room
Business meeting concluded at 7:20; went into Executive session at 7:25, which concluded at 7:45
Minutes submitted by Allison Perrett 12-18-16
Revisions made and suggested by Steve Breckheimer 12-18-16, Michael Reim 12-20-16, Laura
Miklowitz 12-20-16.